AGENDA Council Meeting Monday, November 27, 2017 Council Chambers 7:00 PM Page
O' CANADA
MOMENT OF SILENT REFLECTION
AWARDS AND RECOGNITIONS
CONFIRMATION OF AGENDA
DISCLOSURES OF PECUNIARY INTEREST
ADOPTION OF COUNCIL MINUTES Council Meeting - 13 Nov 2017 - Minutes - Pdf 7 - 11 Special Council Meeting - 20 Nov 2017 - Minutes - Pdf 13 - 17
COMMUNICATION ITEMS
DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
DEPUTATIONS REQUIRING STATUTORY OR PUBLIC MEETING
DEPUTATIONS RELATING TO NEW MATTERS D-1 SIMCOE COUNTY DISTRICT SCHOOL BOARD, BRIAN JEFFS, SUPERINTENDENT OF BUSINESS & FACILITIES Re: Update on the Banting Replacement/Community Hub
D-2 JRI ARCHITECTS, JOHN ROBULACK 19 - 20 Proposed Beeton Station Condominiums and Possible New South Simcoe Railway Train Station Correspondence received November 17, 2017
Page 1 of 199 D-3 SORBARA, JAMES BUJAK 21 Re: Beeton Front Funding Concepts Requires new information and a unanimous vote of Council to speak to a Committee of the Whole Report item Correspondence received November 22, 2017
D-4 ALLISTON BUSINESS IMPROVEMENT ASSOCIATION, MIKE JERRY, CHAIR Re: 2018 Budget Submission Requires a 2/3 vote of Council to make a deputation to Council on an item that has previously been before Council.
ITEMS FOR CONSIDERATION
1. COMMITTEE OF THE WHOLE MEETING Committee of the Whole Meeting - 13 Nov 2017 - Minutes - Pdf 23 - 31
CW-1 COUNCIL ITEMS
CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES
(1) POLICE SERVICES BOARD
CW-3 OFFICE OF THE CAO
(1) LIBRARY JOINT SERVICES AGREEMENT UPDATE Refer to By-law No. 2017-191
(2) COLLINGWOOD WATER TREATMENT PLANT MEMBRANE REPLACEMENT COST SHARING
CW-4 CORPORATE SERVICES
(1) LEASE AGREEMENT BANTING FARM LANDS Refer to By-law No. 2017-192
(2) COUNCIL CALENDAR MEETING SCHEDULE 2018
(3) ADDITIONAL RESOURCES TO ASSIST WITH MUNICIPAL LAW ENFORCEMENT
(4) REQUEST FOR EXEMPTION FROM NOISE CONTROL BY-LAW NO. 2011-101 PATTERSON PARK DALE DRIVE AND PATTERSON STREET NORTH BEETON, TOWN OF NEW TECUMSETH Page 2 of 199
(5) THIRD QUARTER BUDGET VARIANCE REPORT AS AT SEPTEMBER 30, 2017
(6) DEBENTURE BY-LAW AND DELEGATED 33 - 47 AUTHORITY (PART 2) Additional Information Memorandum from the Manager of Financial Services Refer to By-law No. 2017-190 #FIN-2017-31 ADDITIONAL INFORMATION MEMORANDUM - Pdf
CW-5 DEVELOPMENT AND INFRASTRUCTURE SERVICES
(1) RIZZARDO BROS. HOLDINGS INC. 49 - 53 WEST ALLISTON II RESIDENTIAL SUBDIVISION AMENDING SUBDIVISION AGREEMENT (#4) PHASE 4 Additional Information Memorandum from the Engineering Coordinator Refer to By-law Nos. 2017-193 and 2017-194 #ENG-2017-66 ADDITIONAL INFORMATION MEMORANDUM - Pdf
(2) SCHOOL WALK ZONES IN THE COMMUNITY OF BEETON
(3) RELEASE OF SECURITIES - D12-TO-005 TEMPORARY SALES STRUCTURE MILL STREET VILLAGE - BALLYMORE DEVELOPMENT TOTTENHAM
(4) SORBARA BEETON SOUTH (VALLEYVIEW) 55 - 67 SUBDIVISION FRONT FUNDING CONCEPTS Additional Information Memorandum from the Manager of Development Engineering #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM - Pdf
(5) COLLINGWOOD TO ALLISTON PIPELINE SERVICE INTERRUPTION - JULY 2017
(6) AWARD OF TENDER NO. T17-37 STORM WATER POND CLEANOUT Refer to By-law No. 2017-195
(7) NORDSTROM PARK NAMING ADDITIONAL INFORMATION
Page 3 of 199 (8) PARKS, RECREATION AND CULTURE 69 - 150 PRESENTATION OF DRAFT OF MASTER PLAN Additional Information Memorandum from the Director of Parks, Recreation and Culture #PRC-2017-39 - ADDITIONAL INFORMATION MEMORANDUM - Pdf
(9) COMMUNITY GRANT PROGRAM POLICY REVIEW 151 - 166 Additional Information Memorandum from the Director of Parks, Recreation and Culture #PRC-2017-40 - ADDITIONAL INFORMATION MEMORANDUM - Pdf
2. COMMITTEE OF THE WHOLE CLOSED MEETING Committee of the Whole Closed Meeting - 13 Nov 2017 - Minutes - Pdf 167
CS-1 VERBAL REPORT OF THE CAO
3. COMMITTEE OF THE WHOLE BUDGET WORKING SESSION NOVEMBER 15 , 2017 RECOMMENDATIONS
(1) DOCUPET NOTICE 169 Recommendation
(2) BY-LAW ENFORCEMENT SERVICES 171 Recommendation
(3) ELIMINATION OF ALLISTON MEMORIAL ARENA 173 $10 PER HOUR SURCHARGE Recommendation
(4) TOTTENHAM LIBRARY CAPITAL PROJECT SHEET 175 NO. 317125 Recommendation
BY-LAWS
2017-190 A by-law to authorize the borrowing upon serial 177 - 189 debentures in the aggregate principal amount of $2,877,050.00 towards the cost of certain capital works of The Corporation of the Town of New Tecumseth described in Schedule “A” to this By-law By-law 2017-190
2017-191 A by-law to authorize the signing and execution of an 191 amendment to the agreement with The New Tecumseth Public Library for the provision of joint services By-law 2017-191
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2017-192 A by-law to authorize the signing and execution of a lease 193 agreement for the lease of agricultural lands located at 5116 Sir Frederick Banting Road, Alliston By-law 2017-192
2017-193 A by-law to authorize the signing and execution of an 195 Amending Subdivision Agreement #4 with Rizzardo Bros. Holdings Inc. By-law 2017-193
2017-194 A by-law to dedicate certain lands as a public highway 197 By-law 2017-194
2017-195 A by-law to authorize the signing and execution of an 199 agreement with Ratcliffe Excavating & Grading Inc. for a storm water pond cleanout By-law 2017-195
GENERAL INFORMATION / ANNOUNCEMENTS
PUBLIC NOTICE
CONFIRMING BY-LAW
ADJOURNMENT
Page 5 of 199 Page 6 of 199 COUNCIL MINUTES Monday, November 13, 2017
A Council Meeting was held at 7:00 p.m. on Monday, November 13, 2017 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario.
COUNCIL PRESENT: Mayor R. Milne Deputy Mayor D. Jebb Councillor M. Beattie Councillor M. Biss Councillor S. Harrison McIntyre Councillor R. Norcross Councillor C. Ross Councillor F. Sainsbury Councillor P. Whiteside
COUNCIL ABSENT: Councillor Ward 5
O' CANADA The National Anthem was performed by Miranda Carter.
AWARDS AND RECOGNITIONS Michael Basso, from St. Thomas Aquinas Catholic Secondary School, was sworn in as the Student Mayor for the weeks of November 13, 2017 to December 11, 2017.
Dian Bowers, Board Member and Chairperson of the Literary Committee and Joyce Ernyes, Author, presented the South Simcoe Creative Works Writing Awards to eighteen recipients.
CONFIRMATION OF AGENDA
Deletion: Item D-2, Deputation of the Beeton-Tottenham Business Improvement Association, Bo Niederhuber, Chair of the Board Re: 2018 Budget Submission as Mr. Niederhuber was unable to attend the meeting.
2017-320 Moved by Councillor Whiteside Seconded by Councillor Harrison McIntyre
BE IT RESOLVED THAT the agenda for the Council Meeting held on November 13, 2017 be confirmed as amended.
CARRIED.
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Page 7 of 199 Council Meeting November 13, 2017
DISCLOSURES OF PECUNIARY INTEREST Councillor Beattie declared a pecuniary interest with respect to By-law 2017-177 authorizing the signing and execution of an Agreement of Purchase and Sale for the Town owned surplus lands located at Tupper Street in Alliston, on the Council Meeting minutes dated October 30, 2017 as he owns the abutting property.
ADOPTION OF COUNCIL MINUTES Councillor Beattie did not participate in the discussion or vote on the adoption of the Council Meeting Minutes.
2017-321 Moved by Councillor Ross Seconded by Councillor Whiteside
BE IT RESOLVED THAT the minutes of the Council Meeting dated October 30, 2017 be adopted as circulated;
AND FURTHER THAT the minutes of the Special Council Meeting dated October 30, 2017 be adopted as circulated.
CARRIED.
COMMUNICATION ITEMS
C-1 HONOURABLE KATHRYN MCGARRY, MINISTER OF NATURAL RESOURCES AND FORESTRY Re: Support of the Township of Georgian Bay Council’s Resolution with Respect to Invasive Plant Species
Council received the correspondence from the Honourable Kathryn McGarry, Minister of Natural Resources and Forestry.
DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION No items were identified for separate discussion.
ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
2017-322 Moved by Councillor Whiteside Seconded by Councillor Sainsbury
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Page 8 of 199 Council Meeting November 13, 2017
BE IT RESOLVED THAT items CW-1 to CW-5 on the Committee of the Whole Meeting Report dated October 30, 2017 be approved and the recommendations therein be adopted.
CARRIED.
DEPUTATIONS REQUIRING STATUTORY OR PUBLIC MEETING Nil.
DEPUTATIONS RELATING TO NEW MATTERS
D-1 LAKE SIMCOE REGION CONSERVATION AUTHORITY MIKE WALTERS, CAO / MARK CRITCH, GM, CORPORATE FINANCIAL SERVICES Re: 2018 Budget Submission
2017-323 Moved by Councillor Whiteside Seconded by Councillor Harrison McIntyre
BE IT RESOLVED THAT the deputation of Mike Walters, CAO Lake Simcoe Region Conservation Authority, be received.
CARRIED.
D-2 BEETON TOTTENHAM BUSINESS IMPROVEMENT ASSOCIATION BO NIEDERHUBER, CHAIR OF THE BOARD Re: 2018 Budget Submission
This item was deleted from the agenda.
D-3 NEW TECUMSETH LIBRARY BOARD MARK GAGNON, CEO NEW TECUMSETH PUBLIC LIBRARY MARYLAINE CANAVAN, CHAIR, LIBRARY BOARD Re: 2018 Budget Submission
2017-324 Moved by Councillor Whiteside Seconded by Councillor Sainsbury
BE IT RESOLVED THAT the deputations of Mark Gagnon, CEO and Marylaine Canavan, the New Tecumseth Library Board Chair be received.
CARRIED.
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Page 9 of 199 Council Meeting November 13, 2017
BY-LAWS
2017-325 Moved by Councillor Norcross Seconded by Councillor Beattie
BE IT RESOLVED THAT the following by-laws be read a First, Second and Third time and enacted:
2017-180 A by-law to authorize certain new capital works of The Corporation of the Town of New Tecumseth (the “Municipality”); to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditure in connection with such works; and to authorize long term borrowing or such works through the issue of debentures to OILC
2017-181 A by-law to amend Schedule “A” of By-law 2002-166 being the Speed Limit By-law
2017-182 A by-law to authorize the signing and execution of an agreement with the Town of Innisfil for the provision of winter road maintenance for the 14th and 15th Lines east of the 20th Sideroad of New Tecumseth
2017-183 A by-law to amend By-law No. 2015-025 being the Alliston Memorial Arena Upgrades Task Force Appointment By-law for the Town of New Tecumseth
2017-184 A by-law to amend By-law No. 2015-026 being the Beeton Facility Planning Task Force Appointment By-law for the Town of New Tecumseth
2017-185 A by-law to amend Schedule 4 of By-law No. 2015-037 being the Alliston Business Improvement Area Designation and Appointment By-law
2017-186 A by-law to authorize the signing and execution of an Agreement of Purchase and Sale of the Town owned surplus lands located at 4213 Sideroad 20
CARRIED.
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Page 10 of 199 Council Meeting November 13, 2017
GENERAL INFORMATION / ANNOUNCEMENTS Nil.
PUBLIC NOTICE A Committee of the Whole Budget Working Session will take place on Wednesday, November 15, 2017 at 9:00 a.m. in Council Chambers.
A Special Council Meeting with regard to the Ward 5 vacancy will take place on Monday, November 20, 2017 at 7:00 p.m. in Council Chambers.
A Committee of the Whole Budget Public Input Session will take place on Tuesday, November 21, 2017 at 7:00 p.m. in Council Chambers.
CONFIRMING BY-LAW
2017-326 Moved by Deputy Mayor Jebb Seconded by Councillor Whiteside
BE IT RESOLVED THAT a by-law to confirm the proceeding of Council at its meeting on November 13, 2017 be read a First, Second and Third time and enacted.
CARRIED.
ADJOURNMENT
2017-327 Moved by Councillor Whiteside Seconded by Deputy Mayor Jebb
BE IT RESOLVED THAT the meeting adjourn at 7:45 p.m.
CARRIED.
Mayor
Clerk
Page 5 of 5
Page 11 of 199 Page 12 of 199 SPECIAL COUNCIL MINUTES Monday, November 20, 2017
A Special Council Meeting was held at 6:00 p.m. on Monday, November 20, 2017 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario.
COUNCIL PRESENT: Mayor R. Milne Deputy Mayor D. Jebb Councillor M. Beattie Councillor M. Biss Councillor S. Harrison McIntyre Councillor R. Norcross Councillor C. Ross Councillor F. Sainsbury Councillor P. Whiteside
COUNCIL ABSENT: Councillor Ward 5
CONFIRMATION OF AGENDA
2017-328 Moved by Councillor Whiteside Seconded by Councillor Beattie
BE IT RESOLVED THAT the agenda for the Special Council Meeting held on November 20, 2017 be confirmed as circulated.
CARRIED.
DISCLOSURES OF PECUNIARY INTEREST Nil.
ITEMS FOR CONSIDERATION
1 . COUNCIL VACANCY - WARD 5 COUNCILLOR
2017-329 Moved by Councillor Norcross Seconded by Councillor Beattie
BE IT RESOLVED THAT Report #ADMIN-2017-85 be received;
Page 1 of 5
Page 13 of 199 Special Council Meeting November 20, 2017
AND FURTHER THAT due to the number of candidates and length of meeting time required to complete the process, that the procedure be amended to give Councillors the option to ask one question of each of the candidates.
CARRIED.
The Mayor provided an overview of the Councillor Ward 5 appointment procedures.
2017-330 Moved by Councillor Ross Seconded by Councillor Biss
BE IT RESOLVED THAT the following individuals, who have signified in writing that they are legally qualified to hold office and consented to accept the office if they are appointed to fill the vacancy, be considered for appointment to fill such vacancy:
Peter W. Anderson Peter Barbati Zachery Giuliani Doug Kowalinski Stephanie MacLellan Bob Marrs Alan Masters Terry Meginnis Laurie Mortimer Kennard Pratt Cam Simone Stuart Starbuck Erwin van Laar David Wood
CARRIED.
The Clerk confirmed the speaking order of the candidates. The Candidates addressed Council and answered questions from Council Members.
The Clerk provided an overview of the voting procedure and Council members voted. The Clerk counted the ballots and announced the results.
Page 2 of 5
Page 14 of 199 Special Council Meeting November 20, 2017
Peter W. Anderson 4 Stephanie MacLellan 3 Alan Masters 1 David Wood 1 Spoiled Ballots 0 Total Ballots 9
All other candidates received zero votes.
Peter W. Stephanie Alan David Anderson MacLellan Masters Wood Mayor Milne X Deputy Mayor Jebb X Councillor Beattie X Councillor Biss X Councillor Harrison McIntyre X Councillor Norcross X Councillor Ross X Councillor Sainsbury X Councillor Whiteside X Total Votes 4 3 1 1
As none of the candidates received the votes of more than one half of the members of Council present and voting, another round of voting was conducted. The candidates receiving zero votes were excluded from the next round of voting. The names of the two candidates tied for the least number of votes were placed in a box and Candidate Alan Masters' name was drawn to continue in the voting process. Candidate David Wood was excluded from the next round of voting.
Council Members voted and the Clerk counted the ballots and announced the results.
Peter W. Anderson 5 Stephanie MacLellan 4 Alan Masters 0 Spoiled Ballots 0 Total Ballots 9
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Page 15 of 199 Special Council Meeting November 20, 2017
Peter W. Stephanie Alan Anderson MacLellan Masters Mayor Milne X Deputy Mayor Jebb X Councillor Beattie X Councillor Biss X Councillor Harrison McIntyre X Councillor Norcross X Councillor Ross X Councillor Sainsbury X Councillor Whiteside X Total Votes 5 4 0
BY-LAWS
2017-331 Moved by Councillor Whiteside Seconded by Deputy Mayor Jebb
BE IT RESOLVED THAT the following by-law be read a First, Second and Third time and enacted:
2017-188 A by-law to appoint Peter W. Anderson as Councillor for the office of Ward 5 for the remainder of the term of Council ending on November 30, 2018
CARRIED.
The Clerk administered the Declaration of Office.
CONFIRMING BY-LAW
2017-332 Moved by Councillor Beattie Seconded by Councillor Sainsbury
BE IT RESOLVED THAT a by-law to confirm the proceedings of Special Council at its meeting on November 20, 2017 be read a First, Second and Third time and enacted.
CARRIED.
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Page 16 of 199 Special Council Meeting November 20, 2017
ADJOURNMENT
2017-333 Moved by Deputy Mayor Jebb Seconded by Councillor Whiteside
BE IT RESOLVED THAT the meeting adjourn at 7:58 p.m.
CARRIED.
Mayor
Clerk
Page 5 of 5
Page 17 of 199 Page 18 of 199 Clerk’s/Administration Services Administration Centre 10 Wellington St. E. Alliston, Ontario L9R 1A1 Request for Deputation
Request for deputation must be submitted to the Clerk’s Department by 4:30 on the Wednesday prior to the requested meeting.
PLEASE PRINT
Council Meeting date: ____Monday November 27, 2017
Subject: Proposed Beeton Station Condominiums and Possible New South Simcoe Railway Train Station
Your name: ______John Robulack, JRI Architects
Address: ______
Phone number during the day:______647-607-0122
E-mail address: [email protected]
Name of group or person(s) being represented (if applicable): __Beeton Station Condominiums Corporation & South Simcoe Railway
Short summary of your deputation including the gist of your deputation, but to be no more than one 8 ½” x 11” standard sheet of paper in accordance with the Procedure By-law (you may attach your sheet separately if necessary). ___To present our proposed 4 storey - 87 unit condominium project at Dayfoot Street and Danielle Gate with a separate common clubhouse which will replicate the original 1887 Beeton Train Station on the lands. In addition to this we are proposing a new Train station and platform for the South Simcoe railway at the junction of our lands and Main Street allowing for passengers to disembark and enjoy the quaint town of Beeton. This train station at the west end of main Street will provide the anchor gateway to visitors from the west to the town of Beeton.______Presentation Requirements: Presentations using PowerPoint or other electronic media must be submitted to the Clerk’s Department on the Friday prior to the meeting.
This Request for Deputation form is a public document.
Please be advised that your deputation may be recorded in video and/or audio format and subject to media release and on the internet.
Personal information on this form will be used for purposes of sending correspondence relating to matters before Council and Council-In-Committee. Your name, address, comments and any other personal information, is collected and maintained for the purpose of creating a report that is available
Page 19 of 199 Clerk’s/Administration Services Administration Centre 10 Wellington St. E. Alliston, Ontario L9R 1A1 to the general public in a hard copy format and on the internet in an electronic format pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, C.M 56, as amended. The applicant may request the removal of his or her personal information when submitting this form. Questions about this collection should be directed to Clerk’s/Administration Services.
VISIT OUR WEBSITE AT WWW.NEWTECUMSETH.CA
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» 9 E02 m:33m«< 3 <05 %_2.3.._o= .:n_:&=m Em an 0*<9... n_m_u:3:o_....95 .3 amso 303 Em: osm mR: x Hp: m.B:n_m.d Emmao."umumn.3 mnnoqmmsnm<<_E Em v_.onmm:_.m_w<-_m<<. ._._._.mxmncmmn3.. u2:_§_o_1o.3 _mm_u:_o=na_on:3m:... Emmmmcmmg<_mmo_Em" _umGo:m_ ::no«3m:o: o: Em.+03. ,s__cmcmma3. ucwuommmo?$32.5 nolmmuozqmsnm«m_m::m .8 Bmnmqm cm?o?mno::n__ mag noS§_-_:-no33_2mm. <9: :m3m. mmmqmmm.no_33m:.G mag m_BPoEm« _um_.mo:m_.:..o_.3m:o:. Wno__m2mo_ 23. 3m_=nm_=mm 3. EmLuE._uommo+nammzzmm«mac: Em» _mm <5: ocx < COMMITTEE OF THE WHOLE MEETING REPORT Monday, November 13, 2017 For Consideration by the Council of the Town of New Tecumseth on November 27, 2017 The Committee of the Whole Meeting was held on Monday, November 13, 2017 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario. COUNCIL PRESENT: Mayor R. Milne Deputy Mayor D. Jebb Councillor M. Beattie Councillor M. Biss Councillor S. Harrison McIntyre Councillor R. Norcross Councillor C. Ross Councillor F. Sainsbury Councillor P. Whiteside COUNCIL ABSENT: Councillor Ward 5 AWARDS AND RECOGNITIONS The following items were discussed: Prostate Cancer Awareness Month of November, Remembrance Day Ceremony and the Blood Donor Clinic in Alliston. CONFIRMATION OF AGENDA There were no additions or deletions. DISCLOSURES OF PECUNIARY INTEREST Nil. COMMITTEE OF THE WHOLE ITEMS CW-1 COUNCIL ITEMS Nil. CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES (1) POLICE SERVICES BOARD The Committee of the Whole recommends: Page 1 of 9 Page 23 of 199 Committee of the Whole Meeting November 13, 2017 That the Police Services Board Minutes dated September 27, 2017 be received. CW-3 OFFICE OF THE CAO (1) LIBRARY JOINT SERVICES AGREEMENT UPDATE The Committee of the Whole recommends: That Report #CAO-2017-08 be received; And further that a by-law be enacted to amend the Joint Services Agreement between the Town of New Tecumseth and the New Tecumseth Public Library to define the services provided by the Information Technology Division to the New Tecumseth Public Library substantially in the form of Schedule "A5" included as Attachment No. 2 to Report #CAO-2017-08. (2) COLLINGWOOD WATER TREATMENT PLANT MEMBRANE REPLACEMENT COST SHARING The Committee of the Whole recommends: That Report #CAO-2017-09 be received; And further that staff be directed to cost share with the Town of Collingwood to replace a Single Train Zeeweed 500D Membrane and a Single Cassette Zeeweed 1000 Membrane at the Raymond A. Barker Water Filtration Plant in the amount of $531,937.15 (plus applicable HST), which represents the Town of New Tecumseth's share based on 2015 flow rates which is in keeping with the current Water Supply Agreement; And further that the Town of New Tecumseth's share be funded as follows: $355,177.50 from the Clean Water & Wastewater Fund and $176,759.65 (plus applicable HST) from the Water Asset Replacement Reserve. CW-4 CORPORATE SERVICES (1) LEASE AGREEMENT BANTING FARM LANDS The Committee of the Whole recommends: That Report #ADMIN-2017-79 be received; Page 2 of 9 Page 24 of 199 Committee of the Whole Meeting November 13, 2017 And further that the White Elm Heritage Tree at the back southwest edge of the Banting Homestead farm lands be protected by providing stakes or posts at 1.5 metres past the tree's dripline as outlined in the proposed Lease Agreement provided as Attachment No. 1 to Report #ADMIN-2017-79; And further that a request from the Tenant to extend the term of the lease from the current three year term be approved in the amount of four years with an option to renew for an additional four years and that an early escape clause be included in the Lease Agreement giving the Town or Tenant the opportunity to terminate the Lease on one (1) year’s notice if use of the land is otherwise required by the Town and giving provision to the Tenant to extend the notice by an appropriate amount of time to ensure planted crops can be removed; And further that the annual municipal tax payments be incorporated into the annual lease fee payment table; And further that the necessary by-law be enacted authorizing the Mayor and Clerk to execute a Lease Agreement with Glenn Whiteside for the agricultural lands located at 5116 Sir Frederick Banting Road in the Community of Alliston, substantially in the form of Attachment No. 1 to Report #ADMIN-2017-79, subject to final clearance by the Town Solicitor. (2) COUNCIL CALENDAR MEETING SCHEDULE 2018 The Committee of the Whole recommends: That Report #ADMIN-2017-82 be received; And further that the proposed 2018 Schedule for Council, Committee of the Whole and Committee of the Whole Planning Public Meetings included as Attachment No. 1 to Report #ADMIN-2017-82 be approved. (3) ADDITIONAL RESOURCES TO ASSIST WITH MUNICIPAL LAW ENFORCEMENT The Committee of the Whole recommends: That Report #ADMIN-2017-83 be received; And further that Option 2 in Report #ADMIN-2017-83 be approved. Page 3 of 9 Page 25 of 199 Committee of the Whole Meeting November 13, 2017 (4) REQUEST FOR EXEMPTION FROM NOISE CONTROL BY-LAW NO. 2011-101 PATTERSON PARK - DALE DRIVE AND PATTERSON STREET NORTH BEETON, TOWN OF NEW TECUMSETH The Committee of the Whole recommends: That Report #ADMIN-2017-84 be received; And further that the deputation of Lisa Bertram, President, Bertram Construction (Ontario) Ltd. be received; And further that the request for an exemption from Noise Control By-law No. 2011-101 for Wednesday, November 29, 2017 from 7:00 a.m. to 10:00 p.m. and Wednesday December 20, 2017 from 7:00 a.m. to 10:00 p.m. or a day or two earlier or later depending on the weather be approved. (5) THIRD QUARTER BUDGET VARIANCE REPORT AS AT SEPTEMBER 30, 2017 The Committee of the Whole recommends: That Report #FIN-2017-30 be received. (6) DEBENTURE BY-LAW AND DELEGATED AUTHORITY (PART 2) The Committee of the Whole recommends: That Report #FIN-2017-31 be received. CW-5 DEVELOPMENT AND INFRASTRUCTURE SERVICES (1) RIZZARDO BROS. HOLDINGS INC. WEST ALLISTON II RESIDENTIAL SUBDIVISION AMENDING SUBDIVISION AGREEMENT (#4) - PHASE 4 The Committee of the Whole recommends: That Report #ENG-2017-66 be received; And further that the deputations of Anita Cohen and Amy Powell be received; Page 4 of 9 Page 26 of 199 Committee of the Whole Meeting November 13, 2017 And further that the necessary by-law be enacted authorizing the Mayor and Clerk to execute the Amending Subdivision Agreement (#4) between Rizzardo Bros. Holdings Inc. and the Town to facilitate the development of Phase 4 of the Rizzardo Residential Plan of Subdivision NT-T-06001 in the Community of Alliston, substantially in the form attached to Report #ENG-2017-66, all subject to the Town Solicitor’s final clearance; And further that the necessary by-law be enacted to dedicate the following lands as a public highway: A 0.3 metre (1 foot) reserve, being Block 58 on Plan 51M-1081 in the Town of New Tecumseth, in the County of Simcoe, (geographic township of Adjala), being PIN 58185-0975 (LT); And further that staff provide an Additional Information Memorandum outlining the deficiencies outstanding with respect to Phase 3 of the West Alliston II Residential Subdivision for consideration at the next Council meeting. (2) SCHOOL WALK ZONES IN THE COMMUNITY OF BEETON The Committee of the Whole recommends: That Report #ENG-2017-67 be received; And further that the deputation of Doug Kowalanski be received; And further that parents/guardian of students effected by the recent changes to the walk zones in the Community of Beeton, may wish to request a review under Policy TE-02 of the Simcoe County Student Transportation Consortium, as discussed in Report #ENG-2017-67; And further that a meeting be arranged with the Mayor and/or Deputy Mayor and staff, the Simcoe County District School Board, the Simcoe Muskoka Catholic District School Board, School Board Trustees and the Simcoe County Student Transportation Consortium to ask that they share their plans now and in the future with the Town of New Tecumseth; And further that the closing of the FX O’Reilly School parking lot also be discussed at the meeting. Page 5 of 9 Page 27 of 199 Committee of the Whole Meeting November 13, 2017 (3) RELEASE OF SECURITIES - D12-TO-005 TEMPORARY SALES STRUCTURE MILL STREET VILLAGE - BALLYMORE DEVELOPMENT TOTTENHAM The Committee of the Whole recommends: That Report #ENG-2017-68 be received; And further that the Treasurer/Director of Finance be authorized to release the security posted for the Mill Street Village Temporary Sales Structure - Ballymore Development, located on future commercial Block 310B on Draft Plan 43T-95011, being Part of Lot 7, Concession 4, designated as Parts 1 and 2 on Reference Plan 51R-26865, Town of New Tecumseth (formerly the Township of Tecumseth), County of Simcoe, subject to the payment of any outstanding accounts in accordance with Town policy. (4) SORBARA BEETON SOUTH (VALLEYVIEW) SUBDIVISION FRONT FUNDING CONCEPTS The Committee of the Whole recommends: That Report #ENG-2017-69 be received; And further that the deputation from Catherine Pan and James B. Bujak on behalf of Sorbara be received; And further that the deputation of Bob Schickedanz on behalf of Far Sight Homes be received; And further that the request from The Sorbara Group ("Sorbara") to accept front funding principle No. 1 (Development Charge Credits to be provided on a per-unit basis) for the Dayfoot Reconstruction Project in the Community of Beeton be denied as it is not in keeping with the standard principles included in current Development Agreements; And further that Principle No(s). 2 & 3 as outlined in Report #ENG-2017-69 for the Dayfoot Reconstruction project in the Community of Beeton, as requested by The Sorbara Group ("Sorbara") be denied; And further that the standard agreement be utilized with the addition of the "best efforts" clause to the agreement. Page 6 of 9 Page 28 of 199 Committee of the Whole Meeting November 13, 2017 (5) COLLINGWOOD TO ALLISTON PIPELINE SERVICE INTERRUPTION JULY 2017 The Committee of the Whole recommends: That Report #PW-2017-17 be received. (6) AWARD OF TENDER NO. T17-37 - STORM WATER POND CLEANOUT The Committee of the Whole recommends: That Report #PW-2017-18 be received; And further that Tender No. T17-37 be awarded to Ratcliffe Excavating & Grading Inc., for the Cleanout of the Brymar Storm Water Pond for the tendered price of $148,696.00 plus HST; And further that a project contingency allowance in the amount $14,869.60 be approved within which the CAO or his designate be authorized to approve amendments to the scope of work; And further that the necessary by-law be enacted to authorize the Mayor and Clerk to execute the appropriate documents respecting Tender No. T17-37. (7) NORDSTROM PARK NAMING - ADDITIONAL INFORMATION The Committee of the Whole recommends: That Report #PRC-2017-38 be received; And further that the deputations of Paula Barber, Jacqueline Conlan, Antony Costanzo and Donna Barraclough be received; And further that Option #2, in Report #PRC-2017-38 be approved with regard to the naming of the park block #216 located in the Willowglen Residential Community, B.G. Properties development, Tottenham; And further that a plaque be installed in the park, paid for from reserves, including all of the names associated with Lot 7, Concession 3 as included in Report #PRC-2017-38. Page 7 of 9 Page 29 of 199 Committee of the Whole Meeting November 13, 2017 (8) PARKS, RECREATION AND CULTURE - PRESENTATION OF DRAFT OF MASTER PLAN The Committee of the Whole recommends: That Report #PRC-2017-39 be received; And further that the presentation of John Alley representing Colliers Project Leaders be received; And further that the deputations of Alan Masters, Ray Lisk, Doug Kowalanski on behalf of the Beeton Athletic Association, Tracey Jones and Dan Boucher be received; And further that the Beeton Community Centre will not be decommissioned until a suitable replacement Community Centre has been designed and approved by the Town of New Tecumseth, which will have an approved construction start date and financing has been identified and secured; And further that staff be directed to circulate the draft Parks, Recreation and Culture Master Plan for review and further public comment. (9) COMMUNITY GRANT PROGRAM POLICY REVIEW The Committee of the Whole recommends: That Report #PRC-2017-40 be received; And further that the updated Town of New Tecumseth Community Grant Policy included as an attachment to Report #PRC-2017-40 be approved as amended; And further that staff bring back the revised Community Grant Policy to the next Council Meeting with respect to an amendment to provide that organizations can apply for one grant per year within each eligible category; And further that staff be directed to notify local community groups and agencies of the amended policy during the promotion of the 2018 Community Grant Program application intake period. CLOSED SESSION The Committee of the Whole convened into Closed Session at 11:30 p.m. to discuss item CS-1 with regard to a personal matter about an identifiable individual, including municipal or local board employees as authorized per the Municipal Act, Section 239 (2) (b). Page 8 of 9 Page 30 of 199 Committee of the Whole Meeting November 13, 2017 The Committee of the Whole convened into Open Session at 12:07 a.m. to discuss item CS-1 with regard to a personal matter about an identifiable individual, including municipal or local board employees as authorized per the Municipal Act, Section 239 (2) (b). Refer to the Committee of the Whole Closed Meeting Report dated November 13, 2017. GENERAL INFORMATION / ANNOUNCEMENTS Nil. PUBLIC NOTICE Nil. ADJOURNMENT This meeting adjourned at 12:10 a.m. Respectfully Submitted, Mayor Rick Milne Page 9 of 9 Page 31 of 199 Page 32 of 199 COUNCIL MEETING NOVEMBER 27, 2017 REPORT #FIN-2017-31 – ADDITIONAL INFORMATION MEMORANDUM FINANCE DEPARTMENT ADDITIONAL INFORMATION TO ITEM CW-4(6), COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 13, 2017: REPORT #FIN-2017-31: DEBENTURE BY-LAW AND DELEGATED AUTHORITY (PART 2) RECOMMENDATION That the Additional Information Memorandum from the Manager of Financial Services be received; And further that a debenture by-law be enacted to provide authorization for the Town to issue debentures in respect of the projects in accordance with the applicable legislation and in accordance with the terms and conditions of the Financing Agreement for projects detailed in Report #FIN-2017-28 and authorized by the Town’s Borrowing By- law 2017-180, prior to the fixed date for the completion of the sale of the debentures and in accordance with the Financing Agreement; And further that the Mayor, the Treasurer/Director of Finance and the Town Clerk be authorized to execute and deliver on behalf of the Town any remaining documentation or agreements that provides for long-term borrowing from Ontario Infrastructure and Lands Corporation (OILC) in respect of the projects on such terms and conditions authorized in the Financing Agreement and associated By-laws. OBJECTIVE To approve and pass Debenture By-law 2017-190, which provides the authorization for the Town to issue the debentures and obtain delegated authority from Council for the Mayor, Treasurer/Director of Finance and Town Clerk to execute and deliver long-term borrowing from OILC in respect of the projects on the terms and conditions authorized. BACKGROUND As illustrated in the November 13th, 2017 Committee of the Whole Report FIN-2017-31 "Debenture By-Law and Delegated Authority (Part 2:)", due to the timing of the debenture process a finalized Debenture By-law document was not available from OILC and therefore not included in the Committee report. Since that time, staff have diligently worked with OILC to compete the following requirements. Page 33 of 199 Report #FIN-2017-31 – ADDITIONAL INFORMATION MEMORANDUM , November 27, 2017 • November 14th - Finalized the Town’s Borrowing By-law • November 17th - Finalized and signed the Financing Agreement • November 20th - Received and authorized the OILC Debenture Term Sheet and Payment Schedule. It should be noted; the final rate offer is slightly lower than the rate initially presented to Council (2.81% vs. 2.92%). • Other supporting documents and certificates were executed as required. As a result of the above, the next step in the process is to pass Debenture By-law 2017- 190, which provides the authorization for the Town to issue debentures in respect of the projects illustrated, in accordance with the applicable legislation and in accordance with the terms and conditions of the Financing Agreement. The finalized 2017 Debenture By-law is now attached. This document illustrated the projects, debenture value, rate, and amortization schedule. Once authorized, staff will execute the documentation and conclude the debenture process resulting in a debenture issue with proceeds received on December 15th, 2017. FINANCIAL CONSIDERATIONS The total long-term indebtedness is not to exceed $2,877,050 and is required to be issued to fund authorized capital projects. Finance staff have compared rates in the Capital Markets and for this debt level OILC provides the most competitive rates. Respectfully submitted: Attachments: □ Attachment #1 Debenture By-law 2017-190 Approved By: Department: Status: John Henry, CPA, CMA, Finance Approved - 23 Nov 2017 Manager of Financial Services Mark Sirr, CPA, CMA, Finance Approved - 23 Nov 2017 Treasurer/Director of Finance Lori Bedford, GM of Corporate Corporate Services Approved - 23 Nov 2017 Services/CFO Blaine Parkin, P. Eng., CAO CAO Approved - 23 Nov 2017 Page 2 of 15 Page 34 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-190 “2017 DEBENTURE BY-LAW #2017-190” A by-law to authorize the borrowing upon serial debentures in the aggregate principal amount of $2,877,050.00 towards the cost of certain capital works of The Corporation of the Town of New Tecumseth described in Schedule “A” to this By-law ______ WHEREAS subsection 401(1) of the Municipal Act, 2001, as amended (the “Act”) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS subsection 408(2.1) of the Act provides that a municipality may issue a debenture or other financial instrument for long-term borrowing only to provide financing for a capital work; AND WHEREAS the Council of The Corporation of the Town of New Tecumseth (the “Municipality”) has passed the by-laws enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law (“Schedule “A”) authorizing the capital works described in column (2) of Schedule “A” (individually a “Capital Work”, collectively the “Capital Works”), and authorizing the entering into of a Financing Agreement dated and effective as of the 15th day of November, 2017 for the provision of long term borrowing from the Ontario Infrastructure and Lands Corporation (“OILC”) in respect of the Capital Works (the “Financing Agreement”) and the Municipality desires to issue debentures for the Capital Works in the amounts specified in column (5) of Schedule “A”; AND WHEREAS before authorizing the Capital Works and before authorizing any additional cost amount and any additional debenture authority in respect thereof, the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs in accordance with the applicable regulation and, prior to the Council of the Municipality authorizing each Capital Work, each such additional cost amount and each such additional debenture authority, the Treasurer determined that the estimated annual amount payable in respect of each Capital Work, each such additional cost amount and each such additional debenture authority, would not cause the Municipality to exceed the updated limit and that the approval of each Capital Work, each such additional cost amount and each such additional debenture authority by the Ontario Municipal Board or by any successor tribunal pursuant to such regulation was not required; AND WHEREAS the Municipality has submitted an application to OILC for long term borrowing through the issue of debentures to OILC in respect of the Capital Works (the “Application”) and the Application has been approved; AND WHEREAS to provide long-term financing for the Capital Works pursuant to the Financing Agreement, it is now deemed to be expedient to issue serial debentures in the aggregate principal amount of $2,877,050.00 dated December 15, 2017 and maturing on December 15, 2027 and payable in semi-annual instalments of combined principal and interest on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive on the terms hereinafter set forth. NOW THEREFORE the Council of The Corporation of the Town of New Tecumseth hereby enacts as follows: Page 3 of 15 Page 35 of 199 1. For the Capital Works, the borrowing upon the credit of the Municipality at large of the aggregate principal amount of $2,877,050.00 and the issue of serial debentures therefor to be repaid in semi-annual instalments of combined principal and interest as hereinafter set forth, are hereby authorized. 2. The Mayor and the Treasurer of the Municipality are hereby authorized to cause any number of serial debentures to be issued for such amounts of money as may be required for the Capital Works in definitive form, not exceeding in total the said aggregate principal amount of $2,877,050.00 (the “Debentures”). The Debentures shall bear the Municipality’s municipal seal and the signatures of the Mayor and the Treasurer of the Municipality, all in accordance with the provisions of the Act. The municipal seal of the Municipality and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs. 3. The Debentures shall be in fully registered form as one or more certificates in the aggregate principal amount of $2,877,050.00, in the name of OILC, or as OILC may otherwise direct, substantially in the form attached as Schedule “B” hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the credit of such registered holder on such terms as to which the registered holder and the Municipality may agree. 4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, as security for the payment by the Municipality of the indebtedness of the Municipality to OILC under the Debentures (the “Obligations”), the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding the amounts that the Municipality fails to pay OILC on account of the Obligations and to pay such amounts to OILC from the Consolidated Revenue Fund. 5. The Debentures shall all be dated the 15th day of December, 2017, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The Debentures shall bear interest at the rate of 2.81% per annum and mature during a period of 10 years from the date thereof payable semi-annually in arrears as described in this section. The Debentures shall be paid in full by December 15, 2027 and be payable in combined semi-annual instalments of equal principal and diminishing interest amounts on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive, as set forth in Schedule “C” attached hereto and forming part of this By-law (“Schedule “C”). 6. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a “Toronto Business Day”) and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day. 7. Interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the Municipality shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the Municipality as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual Page 4 of 15 Page 36 of 199 interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate. “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks. 8. In each year in which a payment of semi-annual instalments of combined equal principal and diminishing interest amounts becomes due in respect of the Capital Works there shall be raised as part of the Municipality’s general levy the amounts of principal and interest payable by the Municipality in each year as set out in Schedule “C” to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality. 9. The Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof. 10. The Municipality shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. 11. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of the Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality. 12. The Debentures will be transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Mayor and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange. 13. The Mayor and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become mutilated, defaced, lost, subject to a mysterious or unexplainable disappearance, stolen or destroyed, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection Page 5 of 15 Page 37 of 199 therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution. 14. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected. 15. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor. 16. Reasonable fees in respect of the Debentures, in the normal course of business, other than reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of any of the principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided. 17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. 18. The Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers. 19. The money received by the Municipality from the sale of the Debentures to OILC, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Works and to no other purpose except as permitted by the Act. 20. Subject to the Municipality’s investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the Municipality may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the Municipality may in its discretion determine. 21. This By-law takes effect on the day of passing. Page 6 of 15 Page 38 of 199 READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF November, 2017. ______RICK MILNE, MAYOR ______CINDY MAHER, CLERK/DIRECTOR OF ADMINISTRATION Page 7 of 15 Page 39 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH Schedule “A” to By-law Number 2017-190 (1) (2) (3) (4) (5) (6) Approved Amount to be Financed Capital Work Through the Issue Amount of Amount of Term of By-law Description of Debentures Debentures Debentures to be Years of Previousl y Issued Issued Debentures Page 40 of199 $$ $ $ Page 8of15 2017-007 Capital costs in connection with the Alliston & 1,220,000.00 Nil 1,220,000.00 10 2017-022 Tottenham Phase 2 – road improvements 2017-180 project 2017-007 Capital costs in connection with the 14th Line – 1,657,050.00 Nil 1,657,050.00 10 2017-022 road improvements project 2017-180 TOTAL 2,877,050.00 THE CORPORATION OF THE TOWN OF NEW TECUMSETH Schedule “B” to By-law Number 2017-190 No. OILC-001 $2,877,050.00 C A N A D A Province of Ontario THE CORPORATION OF THE TOWN OF NEW TECUMSETH ______FULLY REGISTERED 2.81% SERIAL DEBENTURE THE CORPORATION OF THE TOWN OF NEW TECUMSETH (the “Municipality”), for value received, hereby promises to pay to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the Municipality and OILC) by the maturity date of this debenture (December 15, 2027), the principal amount of TWO MILLION, EIGHT HUNDRED SEVENTY-SEVEN THOUSAND, FIFTY DOLLARS ------($2,877,050.00 ) ------by semi-annual instalments of combined equal principal and diminishing interest amounts on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive, in the amounts set forth in the attached Loan Amortization Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (December 15, 2017), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 2.81% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule, and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule. The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of indebtedness evidenced by this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund. This debenture is subject to the Conditions. DATED at the Town of New Tecumseth the 15th day of December, 2017. IN TESTIMONY WHEREOF and under the authority of By-law Number 2017-190 of the Municipality duly passed on the 27th day of November, 2017 (the “By-law”), this debenture is sealed with the municipal seal of the Municipality and signed by the Mayor and by the Treasurer thereof. Date of Registration: December 15, 2017 ______[seal] ______RICK MILNE, Mayor MARK R. SIRR, Treasurer Page 9 of 15 Page 41 of 199 LOAN AMORTIZATION SCHEDULE Name: The Corporation of the Town of New Tecumseth Principal: $2,877,050.00 Rate: 2.81% Term: 10 years Paid: Semi‐annually Maturity: 12/15/2027 Interest Due Pay # Date Amount Due $ Principal Due $ $ Rem. Principal $ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 1 6/15/2018 184,164.31 143,852.50 40,311.81 2,733,197.50 2 12/15/2018 182,359.13 143,852.50 38,506.63 2,589,345.00 3 6/15/2019 180,133.13 143,852.50 36,280.63 2,445,492.50 4 12/15/2019 178,305.80 143,852.50 34,453.30 2,301,640.00 5 6/15/2020 176,279.14 143,852.50 32,426.64 2,157,787.50 6 12/15/2020 174,252.47 143,852.50 30,399.97 2,013,935.00 7 6/15/2021 172,070.76 143,852.50 28,218.26 1,870,082.50 8 12/15/2021 170,199.14 143,852.50 26,346.64 1,726,230.00 9 6/15/2022 168,039.58 143,852.50 24,187.08 1,582,377.50 10 12/15/2022 166,145.81 143,852.50 22,293.31 1,438,525.00 11 6/15/2023 164,008.40 143,852.50 20,155.90 1,294,672.50 12 12/15/2023 162,092.48 143,852.50 18,239.98 1,150,820.00 13 6/15/2024 160,065.82 143,852.50 16,213.32 1,006,967.50 14 12/15/2024 158,039.15 143,852.50 14,186.65 863,115.00 15 6/15/2025 155,946.04 143,852.50 12,093.54 719,262.50 16 12/15/2025 153,985.82 143,852.50 10,133.32 575,410.00 17 6/15/2026 151,914.86 143,852.50 8,062.36 431,557.50 18 12/15/2026 149,932.49 143,852.50 6,079.99 287,705.00 19 6/15/2027 147,883.68 143,852.50 4,031.18 143,852.50 20 12/15/2027 145,879.16 143,852.50 2,026.66 0 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 3,301,697.17 2,877,050.00 424,647.17 Page 10 of 15 Page 42 of 199 OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture. Ontario Infrastructure and Lands Corporation by: by: Authorized Signing Officer Authorized Signing Officer LEGAL OPINION We have examined the By-law of the Municipality authorizing the issue of serial debentures in the aggregate principal amount of $2,877,050.00 dated December 15, 2017 and maturing on December 15, 2027 in semi-annual instalments of combined equal principal and diminishing interest amounts on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive, as set out in Schedule “C” to the By-law. In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured and unsubordinated obligation of the Municipality. The Debenture is enforceable against the Municipality subject to the special jurisdiction and powers of the Ontario Municipal Board or of any successor tribunal over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter. December 15, 2017 ______WeirFoulds LLP Page 11 of 15 Page 43 of 199 CONDITIONS OF THE DEBENTURE Form, Denomination, and Ranking of the Debenture 1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons. 2. The Debentures are direct, general, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures. 3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC. Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the transfers, exchanges and substitutions of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. Title 5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality. Payments of Principal and Interest 6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date. 7. The Municipality shall make all payments in respect of semi-annual instalments of combined equal principal and diminishing interest amounts on the Debentures on the 15th day of June and the 15th day of December commencing on June 15, 2018 and ending on December 15, 2027, as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the registered holder may agree. 8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment. Page 12 of 15 Page 44 of 199 9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate. 10. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a “Toronto Business Day”), and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day as noted on the Amortization Schedule. 11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange. 12. The Municipality shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution. 13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected. 14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor. 15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably disappeared, stolen, or destroyed and for the replacement of mutilated, defaced, lost, stolen, mysteriously or unexplainably disappeared or destroyed principal and interest cheques may be imposed by the Municipality. Where new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided. 16 If OILC elects to terminate its obligations under the financing agreement entered into between the Municipality and OILC pursuant to which the Debentures are issued, OILC, at its discretion, shall assess any losses that it may incur as a result of the termination as follows: if on the date of termination the outstanding principal balance on the Debentures is less than the net present value of the Debentures, the Municipality shall pay the difference between these two amounts to OILC. Notices 17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such Page 13 of 15 Page 45 of 199 notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Toronto Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Toronto Business Day. Time 18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time. Governing Law 19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario. Definitions: (a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks. Page 14 of 15 Page 46 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH Schedule “C” to By-law Number 2017-190 LOAN AMORTIZATION SCHEDULE Name: The Corporation of the Town of New Tecumseth Principal: $2,877,050.00 Rate: 2.81% Term: 10 years Paid: Semi‐annually Maturity: 12/15/2027 Interest Due Pay # Date Amount Due $ Principal Due $ $ Rem. Principal $ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 1 6/15/2018 184,164.31 143,852.50 40,311.81 2,733,197.50 2 12/15/2018 182,359.13 143,852.50 38,506.63 2,589,345.00 3 6/15/2019 180,133.13 143,852.50 36,280.63 2,445,492.50 4 12/15/2019 178,305.80 143,852.50 34,453.30 2,301,640.00 5 6/15/2020 176,279.14 143,852.50 32,426.64 2,157,787.50 6 12/15/2020 174,252.47 143,852.50 30,399.97 2,013,935.00 7 6/15/2021 172,070.76 143,852.50 28,218.26 1,870,082.50 8 12/15/2021 170,199.14 143,852.50 26,346.64 1,726,230.00 9 6/15/2022 168,039.58 143,852.50 24,187.08 1,582,377.50 10 12/15/2022 166,145.81 143,852.50 22,293.31 1,438,525.00 11 6/15/2023 164,008.40 143,852.50 20,155.90 1,294,672.50 12 12/15/2023 162,092.48 143,852.50 18,239.98 1,150,820.00 13 6/15/2024 160,065.82 143,852.50 16,213.32 1,006,967.50 14 12/15/2024 158,039.15 143,852.50 14,186.65 863,115.00 15 6/15/2025 155,946.04 143,852.50 12,093.54 719,262.50 16 12/15/2025 153,985.82 143,852.50 10,133.32 575,410.00 17 6/15/2026 151,914.86 143,852.50 8,062.36 431,557.50 18 12/15/2026 149,932.49 143,852.50 6,079.99 287,705.00 19 6/15/2027 147,883.68 143,852.50 4,031.18 143,852.50 20 12/15/2027 145,879.16 143,852.50 2,026.66 0 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 3,301,697.17 2,877,050.00 424,647.17 Page 15 of 15 Page 47 of 199 Page 48 of 199 COMMITTEE OF THE WHOLE MEETING NOVEMBER 27, 2017 REPORT #ENG-2017-66 ADDITIONAL INFORMATION MEMORANDUM ENGINEERING DEPARTMENT ADDITIONAL INFORMATION MEMORANDUM TO ITEM CW-5 (1) COMMITTEE OF THE WHOLE MEETING NOVEMBER 13, 2017 RIZZARDO BROS. HOLDINGS INC., WEST ALLISTON II RESIDENTIAL SUBDIVISION, AMENDING SUBDIVISION AGREEMENT (#4) - PHASE 4 RECOMMENDATION That Additional Information Memorandum to item CW-5 (1) be received; OBJECTIVE The purpose of this Additional Information Memorandum is to update Council on the resolution of deficiencies and issues brought to Council's attention by the deputations of residents of the Victorian Village Subdivision in the Community of Alliston. BACKGROUND At the Committee of the Whole Meeting of November 13, 2017, Councillor Beattie raised a concern with respect to deficiencies related to the previous phases of the West Alliston II Subdivision, as presented by the deputations of the residents living in the Victorian Village Subdivision. As part of Item CW-5 (1), the following resolution was recommended for Council adoption by the Committee of the Whole: That Report #ENG-2017-66 be received; And further that the deputations of Anita Cohen and Amy Powell be received; And further that the necessary by-law be enacted authorizing the Mayor and Clerk to execute the Amending Subdivision Agreement (#4) between Rizzardo Bros. Holdings Inc. and the Town to facilitate the development of Phase 4 of the Rizzardo Residential Plan of Subdivision NT-T-06001 in the Community of Alliston, substantially in the form attached to Report #ENG-2017-66, all subject to the Town Solicitor’s final clearance; And further that the necessary by-law be enacted to dedicate the following lands as a public highway: A 0.3 metre (1 foot) reserve, being Block 58 on Plan 51M-1081 in the Town of New Tecumseth, in the County of Simcoe, (geographic township of Adjala), being PIN 58185-0975 (LT); Page 49 of 199 Report #ENG-2017-66 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 And further that staff provide an Additional Information Memorandum outlining the deficiencies outstanding with respect to Phase 3 of the West Alliston II Residential Subdivision for consideration at the next Council meeting. COMMENTS AND CONSIDERATIONS Following the Committee of the Whole meeting on November 13, 2017, Staff contacted the Developer and his Engineer and requested that they meet with the concerned residents to resolve all of the outstanding deficiencies pertaining to the previous phases of the development. Staff asked the Developer and his Engineer to provide a list of all the known deficiencies along with a description, as how they have been addressed to the satisfaction of the residents. The meeting between the Developer, their Engineer and residents took place on Thursday, November 16; Engineering Staff was not in attendance. The two (2) residents who made deputations to Council were present at the meeting. The residents expressed concerns with respect of the grading and sodding of the lots. The Developer's Engineer advised the residents that a final lot grading inspection will be completed in spring of 2018. It was explained to them that any deficiencies identified with grading and sod at the time of the lot grading certification would be reviewed with the Developer and rectified accordingly. The Developer's Engineer prepared a letter to the residents of the area, dated November 20, 2017, included as Attachment No.1, informing them that a final lot grading and sodding inspection will be performed with the Town's Staff in the spring of 2018 and that any deficiencies identified at that time will rectified prior to the certification of the lots. Additionally, the Engineer advised that there was an area at the north east corner of Lot 22 (69 Morrison Avenue) where there was ponding in the swale, south of the sidewalk. The landscape contractor completed some minor grading and sod replacement on Thurdsay, November 16, 2017 to alleviate the ponding in this area. The Engineer advised that there are some small deficiencies with respect the curb infills following the installation of the top curb. The driveway contractor working in the area was pulled away from the site on an emergency basis last week. The remaining driveway paving and curb infills is to be completed by the end of the day on Friday November 24, 2017. Page 2 of 5 Page 50 of 199 Report #ENG-2017-66 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 The Engineer advised that they did not feel it was necessary to submit a list of the issues, and the above are the only resident's items that staff is aware of. Staff has not received any feedback from the residents who made the deputations to Council; the Engineer in the e-mail to Staff of November 20, 2017 advised that "it is our understanding that the resident concerns related to the grading and completion of the sod have been sufficiently addressed at this time". Based on the above, all the remaining outstanding works including grading and sodding, curb and sidewalks installations, paving of residential driveways and tree planing has been completed, and accordingly, the Developer is in good standing with respect to Subdivision Agreement. The Engineer advised that there are no other issues and deficiencies they are aware of at this time; however the Simcoe County District School Board (SCDSB), through their Engineering Consultant, brought to Staff's attention concerns regarding draining of water on the Ernest Cumberland Elementary School Property abutting the Phase 3 lots. The rear yards of lots 1 to 14 in Phase 3 abutting the School were recently graded and sodded, however, it appears that the grading of the lots and locations of downspouts was not completed as per the original grading design or accepted plot plans, resulting in additional water being conveyed to the SCDSB property. The Developer and his Engineer were notified about the issue and requested to inspect the area to confirm if grading was completed in accordance with approved grading plans prior to the lot certification. A response from the Engineer has not been received by the time of the completion of the Additional Information Memorandum. If grading of the lots requires rectification, it is Staff's and the SCDSB's preference that the works be rectified this fall season, to reduce the amount of surface runoff being conveyed to the School's property during the spring snow melt. Due to the time of the year and the current weather conditions it is unlikely that this request can be accommodated. FINANCIAL CONSIDERATIONS There are no additional financial considerations associated with this Additional Information Memorandum. The financial information provided in report # ENG-2017-66 remain unchanged. Respectfully submitted: Page 3 of 5 Page 51 of 199 Report #ENG-2017-66 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 ______Martina Krejci, A.Sc.T. Engineering Co-ordinator Attachments: □ Attachment No.1 Approved By: Department: Status: Rick Vatri, C.E.T., Director of Engineering Approved - 23 Nov 2017 Engineering Blaine Parkin, P. Eng., CAO CAO Approved - 23 Nov 2017 Page 4 of 5 Page 52 of 199 /7 .fA'/,,, November 20, 2017 -I Town of New Tecumseth Alliston, Ontario RE: LOT GRADING/SOD INSPECTION WEST ALLISTON II SUBDIVISION — PHASE 3 TOWN OF NEW TECUMSETH, ONTARIO Dear Resident, Please be advised that a ?nal lot grading & sodding inspection will be performed with the Town of New Tecumseth in the spring of 2018. Any de?ciencies with the grading or so identi?ed at that time will be provided to Previn Court Homes for recti?cation, priordto issuance of a ?nal lot grading approval certi?cate. Should any questions arise and/or further information be required, please do not hesitate to contact the writer at your convenience. Yours truly, Urban Ecosystems Limited Cameron Moffat Cc Previn Court Homes, Mr. Nisio Rizzardo Previn Court Homes, Mr. Claudio Rizzardo Town of New Tecumseth, Ms. Martina Krejci Town of New Tecumseth, Mr. Kim McDonald 7050 Weston Road, Suite 705 Woodbridge. Ontario L4L 8G7 Telephone (905) 856-0629 Fax: (905) 856-0698 [email protected] Page 5 of 5 Page 53 of 199 Page 54 of 199 COUNCIL MEETING NOVEMBER 27, 2017 REPORT #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM ENGINEERING DEPARTMENT ADDITIONAL INFORMATION MEMORANDUM TO ITEM CW-5(4) COMMITTEE OF THE WHOLE MEETING NOVEMBER 13, 2017 SORBARA BEETON SOUTH (VALLEYVIEW) SUBDIVISION FRONT FUNDING CONCEPTS RECOMMENDATION That the Additional Information Memorandum to Item CW-5(4) be received; OBJECTIVE The purpose of this Additional Information Memorandum is to update Council on the further discussions between Staff and Sorbara regarding the front funding principles requested by Sorbara for inclusion in the Dayfoot Street front funding Development Agreement following the November 13, 2017, Committee of the Whole Meeting. BACKGROUND At the Committee of the Whole Meeting of November 13, 2017, Council requested that Staff and the Sorbara Group (Sorbara) meet to further discuss the proposed front funding principles. As part of Item CW-5(4), the following resolution was recommended for Council adoption by the Committee of the Whole: That Report #ENG-2017-69 be received; And further that the deputation from Catherine Pan and James B. Bujak on behalf of Sorbara be received; And further that the deputation of Bob Schickedanz on behalf of Far Sight Homes be received; And further that the request from The Sorbara Group ("Sorbara") to accept front funding principle No. 1 (Development Charge Credits to be provided on a per-unit basis) for the Dayfoot Reconstruction Project in the Community of Beeton be denied as it is not in keeping with the standard principles included in current Development Agreements; Page 55 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 And further that Principle No(s). 2 & 3 as outlined in Report #ENG-2017-69 for the Dayfoot Reconstruction project in the Community of Beeton, as requested by The Sorbara Group ("Sorbara") be denied; And further that the standard agreement be utilized with the addition of the "best efforts" clause to the agreement. COMMENTS AND CONSIDERATIONS Following the Committee of the Whole meeting on November 13, 2017, Staff met with the Sorbara Group (Sorbara) on November 16, 2017 to further discuss the front funding principles presented to Council. The development charge credit recovery principles requested by Sorbara outlined in Report #ENG-207-69 are summarized as follows: 1. Development Charge Credits to be provided on a per-unit basis; 2. Ability to recover Development Charge Credits form all phases of the Vallleyview Development; and 3. Town enforce participation in a Cost Sharing Agreement from non-participating benefiting owners. On November 21, 2017, Staff received a written request from Sorbara for consideration of the following revised Development Charge Credit Recovery Principles for the Dayfoot Street Reconstruction project in the Community of Beeton: 1. Development Charge Credits to be provided on a per-unit-basis - revised proposal; 2. Town Contribution to the project; 3. Town enforce participation in a Cost Sharing Agreement from non-participating benefiting owners - revised proposal; and 4. Sorbara front fund only their proportionate share of the wastewater component of Phases 1, 2A and 2B of the Dayfoot Reconstruction project. The written request received from Sorbara is included as Attachment No. 1. General discussion on Sorbara's requested front funding principles is provided below. 1. Development Charge Credits to be provided on a per-unit basis - revised proposal Sorbara Request Sorbara has requested that Development Charge (DC) Credits for the Water, Wastewater and Transportation components of the DC be provided on a per unit basis, with the number of credits available determined based on the total value of the Developer(s)’ contributions to the works over a given period divided by the value of the Development Charge in force over the same period. Development Charges front funded by the Developer(s) would not be subject to any top-ups due Page 2 of 13 Page 56 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 to Development Charge increases or annual indexing, and it is requested that this arrangement expire 5-years from the date of completion of the Works. Staff Comments As noted in Report #ENG-2017-69, the Town's standard Development Agreements provide the Developer a DC credit in the amount of the anticipated project costs, for each of the DC components (i.e. water, wastewater, transportation). The DC credit is drawn down at the DC rate in effect on the day the 40% pre-payment amount is due upon execution of a Subdivision Agreement; prior to the issuance of building permits; and at the 1-year anniversary of the agreement. As DC rates are indexed, the indexed rates are applied, and the credits are realized over a lesser number of permits. Sorbara is continuing to look at fixing the value of the works to a specific number of units. The Town's current practice included in standard development agreements allows for the number of units the credits are recovered on to vary, depending on the DC annual indexing over time. Fixing the value of the works to a specified number of units does not allow the Town to realize additional DCs as a result of indexing over time. This would essentially increase the value of the credit and defer payment of future DC's to the Town which are much needed to fund the Town's DC capital program. It is acknowledged that this revised proposal includes a provision for a 5-year sunset date for fixing the DC credit to a per-unit rate, which will limit the impacts to the Town over the previous request. Inclusion of this revised front funding principal into the Dayfoot Street Reconstruction Development Agreement will continue to set a new precedent, and it is anticipated that other developers within the Town will want the same principal included in future Development Agreements, and possibly look to amend existing Agreements. Due to the timeline between receipt of the revised proposal from Sorbara and the deadline for the Additional Information Memorandum, Staff did not have an opportunity to discuss the revised proposal with either Hemson or the Town's Solicitor for further input. Staff Recommendation Staff continue to recommend that Council not accept this revised front funding principle. 2. Town contribution to project Sorbara Request Sorbara has requested that the Town contribute to the cost of the works from the DC reserves to an amount equal to the Water, Wastewater and Transportation components of the Development Charges received from the initial phase of the Valleyview development in the Community of Beeton prior to the commencement Page 3 of 13 Page 57 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 of the works, and that the Town contribution be made available for payment of the first payment(s) upon commencement of the works. Staff Comments This revised proposal is generally in keeping with Staff's recommendation for consideration set out in Report #ENG-2017-69. The Development Agreement could be structured such that the Town is required to pay all of the project invoices until such time as the Town has contributed an amount to the project equal to the Phase 1 DC payment amount for the hard service components. The Town would be required to carry a capital budget sheet for 2018 in the amount of the Town contribution amount. Is noted that this proposal continues to be an exception from the Town's standard practice. However, Phase 1 of the development proceeded prior to the works being completed, as Sorbara did not require the Dayfoot Street trunk infrastructure for Phase 1 of the development. As such, Staff consider this principal to be reasonable. Staff Recommendation Staff continue to recommend that Council give consideration to this front funding principle, due to the magnitude of the project, and the manageable contribution required by the Town, in the form of a Town contribution to the project. 3. Town enforce participation in a Cost Sharing Agreement from non-participating benefiting owners - revised proposal Sorbara Request Sorbara has requested that the Town be obligated to impose on non-participating benefiting owners, as a condition of the earlier of Draft Plan Approval, Site Plan Approval or other development milestone, the obligation to execute the Front Funding Agreement for the works within 30-days of issuance of the decision of Approval or execution of a Development Agreement, and in the event that the condition is not fulfilled, to withdraw the approval. In addition, Staff acknowledge receipt of a letter from Davies Howe, Sorbara's Solicitor dated November 21, 2017, which has been included as Attachment No. 2. The Davies Howe letter indicates that inclusion of this principal will ensure that all benefiting owners will bear an equal burden to provide the necessary services to the developments, and that such condition is fair, reasonable, and within the Town's authority. Staff Comments It is noted that Staff recommended that Council give consideration to the original principal in Report #ENG-2017-69, provided that enforcing their participation does not require the landowners to provide their proportionate share of the DCs to Sorbara in advance of their normal time of payment, and that consideration should Page 4 of 13 Page 58 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 also be given to allowing the non-participating benefiting landowners to realize DC credits for works they have had to front fund first. This revised proposal provided by Sorbara is not in keeping with Staff's original recommendation for consideration, as it requires payment of the proportionate share of DCs in advance of their normal time of payment, as well as does not allow the non- participating benefiting owners to realize DC credits for works they have front funded first. Further, the proposal does not include for a sunset clause as recommended by Staff in Report #ENG-2017-69. At this time, Staff are not clear on the proposed mechanics of how this front funding agreement would be structured, nor how the proportionate share of the cost of the project would be attributed to the various non-participating benefiting owners, as the planning applications received for a number of the parcels to date are in the preliminary stages. Due to the timeline between receipt of the revised proposal from Sorbara and the deadline for the Additional Information Memorandum, Staff did not have an opportunity to discuss the revised proposal or letter from Davies Howe with Hemson. Staff however, did have a preliminary discussion on this matter with the Town's Solicitor. The Town's Solicitor advised that he is not in a position to provide a response on this matter at this time, and is not certain that it is fair to proceed as proposed by Davies Howe. He has further advised that the concept can be considered, but he cannot commit to it at this time. Staff Recommendation Staff request that Council give consideration to this revised front funding principle and provide direction, subject to further information from the Town's Solicitor. 4. Sorbara front fund only their proportionate share of the wastewater component of Phases 1, 2A and 2B of the Dayfoot Reconstruction project Sorbara Request Sorbara has indicated that should any of the recovery principles be deemed unacceptable to the Municipality, an alternative funding option is proposed whereby Sorbara will front fund only their proportionate share of the wastewater component of Phase 1, 2A and 2B of the Dayfoot Street reconstruction works, currently estimated to be in the amount of $4,300,000. Any additional project costs would need to be front funded by other developers and the Town’s Development Charge reserves. Staff Comments It is Staff's practice to incorporate necessary upgrades of all existing infrastructure as part of capital projects. In the instance of Dayfoot Street, the 2016 Water Master Plan identifies a trunk watermain along the Dayfoot Street corridor; the Master Servicing Report (MSR) in support of the Official Plan Amendment for the Community of Beeton (OPA #31) identifies the need to construct a trunk sanitary Page 5 of 13 Page 59 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 sewer, and to reconstruct and urbanize the roadway from Lilly Street (9th Line) to Main Street West (8th Line). As the sections of Tecumseth Street North and Prospect Street identified as Phase 2A and 2B of the project include sections of watermain identified by the Public Works Department as being high priority repairs, the watermain upgrades have also been included in the scope of the project. In addition, The OPA #31 MSR also identified upgrades to the watermain infrastructure on Tecumseth Street South from Main Street West (8th Line) to the northern limit of the Sorbara Valleyview development. Based on the above fulsome infrastructure requirements within the Phase 1, 2A and 2B limits, the water and transportation projects have been incorporated into the scope of the project. The works identified in the OPA #31 MSR and the DC Background Study are subject to DC Credits by the Developer(s) who undertake the construction of the works. The watermain works not included in the DC Background Study would be funded by the Town through a capital budget sheet. The total cost of Phases 1, 2A and 2B is estimated to be $14,662,000, and Sorbara has identified that the wastewater component of the works is approximately $4,300,000. Based on Staff's analysis of the estimated construction costs in Report #ENG-2017-69, the anticipated costs associated solely with the wastewater component was identified as being approximately $6,155,000. In addition, to facilitate the fulsome development of the Sorbara site, there are DC watermain upgrades required along Tecumseth Street South which are required to be constructed to service the development. The costs associated with these watermain works, excluding restoration, is approximately $400,000, which are considered to be DC Credit eligible. For Sorbara to proceed in accordance with this new principal, the Town or benefiting non-participating owners would need to contribute between $8,107,000 and $10,362,000 in DCs to fund the project. A contribution of this magnitude from the Town's DCs would impact upon the Town's current and future capital program. Inclusion of his new principal will also set a new precedent, and there may be an expectation from other developers within the Town to receive similar arrangements for front funded works which have not previously been entertained. Staff Recommendation Staff request that Council give consideration to this front funding principal and provide direction. FINANCIAL CONSIDERATIONS With regard to the revised Development Charge Credit recovery principles requested by Sorbara, principles 1, 2, 3 and 4 have financial implications which should be considered by the Town, and are summarized below. Page 6 of 13 Page 60 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 1. Development Charge Credits to be provided on a per-unit basis - revised proposal The financial impacts of this revised proposal are similar to those of the original proposal discussed in Report #ENG-207-69. The revised proposal includes for a 5-year sunset clause from the date of completion of the works, which will limit the Town's exposure related to a prolonged construction and development schedule for the development. 2. Town contribution to project The financial implications of this revised proposal is in keeping with those of the original proposal discussed in Report #ENG-2017-69. 3. Town enforce participation in a Cost Sharing Agreement from non-participating benefiting owners - revised proposal The financial implications of this revised proposal is in keeping with those of the original proposal discussed in Report #ENG-2017-69, provided the timing of payments remains the same. 4. Sorbara front fund only their proportionate share of the wastewater component of Phases 1, 2A and 2B of the Dayfoot Reconstruction project The financial implications of this new proposal would require the Town to expend funds in the amount beyond Sorbara's proportionate share of the wastewater component. At the time of this Additional Information Memorandum, Staff have not had an opportunity to confirm the balance of the various DC accounts to determine whether there are sufficient funds for the Town to contribute the requested funds to the project, or what the magnitude of impacts to the current and future DC program would be. Sorbara's email of November 21, 2017 requested that Staff's Additional Information Memorandum include discussion and evaluation of the costs to the Municipality should the Dayfoot Street Reconstruction project not proceed. Sorbara identified that in order for the report to be balanced in the presentation of the issue, an evaluation of anticipated escalation of the cost of works over time, as well as the opportunity costs of delayed or unrealized development charges, tax revenues and spending in the Town should be presented. At the time of this Additional Information Memorandum, Staff have not had an opportunity to evaluate the financial implications requested by Sorbara. However, it is acknowledged that should the Dayfoot Street Reconstruction project be delayed, the overall project costs are expected to escalate with each year that passes. The DCs are indexed annually to account for increased construction costs associated with the projects included in the DC Background Study. It is further acknowledged that the Town will be limited with respect to DCs being collected in the Community of Beeton until such time as the works are completed, as Page 7 of 13 Page 61 of 199 Report #ENG-2017-69 ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 the trunk sanitary sewer is required to facilitate future growth within the Community. As a result of the above, it is acknowledged that without future growth, the Town will be limited with respect to increasing its future tax base, however, the costs associated with new residents would also not be incurred. Respectfully submitted: ______Rayna Thompson, C.E.T Manager of Development Engineering Attachments: □ Attachment No. 1 - 20171121 - Sorbara Request Letter □ Attachment No. 2 - 20171121 - Davies Howe to Town - DC front funding principle re participation in front funding Approved By: Department: Status: Rick Vatri, C.E.T., Director of Engineering Approved - 23 Nov 2017 Engineering Mark Sirr, CPA, CMA, Finance Approved - 23 Nov 2017 Treasurer/Director of Finance Blaine Parkin, P. Eng., CAO CAO Approved - 23 Nov 2017 Page 8 of 13 Page 62 of 199 Rayna Thompson From: Catherine Pan Follow Up Flag: Follow up Flag Status: Completed Rayna, Following Committee of the Whole meeting dated November 13, 2017 and the meeting with The Sorbara Group and Staff on November 16th, 2017, we respectfully submit the following revised Development Charge Credit Recovery Principles for your consideration: 1. Development Charge Credits for the Water, Wastewater and Roads components of the DC will be provided on a per unit basis, with the number of credits available determined based on the total value of the Developer(s)’ contributions to the works over a given period divided by the value of the Development Charge in force over the same period. Development Charges front funded by the Developer(s) will not be subject to any top‐ups due to Development Charge increases or annual indexing. This arrangement shall expire 5 years from the date of completion of the Works. 2. The Town shall contribute to the cost of the works from the DC reserves to an amount equal to the Water, Wastewater and Roads components of the Development Charges received from the initial phase of the Valleyview development in Beeton prior to the commencement of the works. The Town contribution shall be made available for payment of the first payment(s) upon commencement of the works. 3. Under the Front Funding Agreement, the Town shall be obligated to impose on non‐participating benefitting owners, as a condition of the earlier of Draft Plan Approval, Site Plan Approval or other development milestone, the obligation to execute the Front Funding Agreement for the Works within 30 days of issuance of the decision of Approval or execution of a Development Agreement, and in the event the condition is not fulfilled ‐ to withdraw approval. Should any of the recovery principles be deemed unacceptable to the Municipality, we propose an alternative funding option whereby Sorbara will Front Fund only their proportionate share of the Sanitary component of Phase 1, 2A and 2B of the Dayfoot Works. This cost is estimated to be $4.3M. Any additional project costs are to be front funded by other developers and the Town’s Development Charge reserves. Further, we request that staff’s recommendation report, set to proceed to the November 27th Council meeting, provide discussion and evaluation of the costs to the Municipality should the Dayfoot Works not proceed. Specifically, we feel that in order for the report to be balanced in the presentation of the issue, an evaluation of anticipated escalation of the cost of works over time, as well as the opportunity costs of delayed or unrealized development charges, tax revenues and spending in the Town should be presented. Thank you, Catherine Pan, MCIP RPP Development Manager 1 Page 9 of 13 Page 63 of 199 905 850 6154 x 277 3700 Steeles Avenue West, Suite 800 Vaughan, Ontario L4L 8M9 [email protected] From: Rayna Thompson [mailto:[email protected]] Sent: November 21, 2017 9:07 AM To: Catherine Pan Cc: Rick Vatri; James Bujak Subject: D12-BE-024 - Srobara Front Funding Principles Catherine, In order to prepare my Additional Information Memorandum to Council for November 27, 2017, I require a letter from Sorbara on the front funding principles in keeping with our meeting. Can you please let me know when I can expect the letter, as my report needs to be finalized by tomorrow morning. Thanks. Rayna Thompson, C.E.T. Manager of Development Engineering Town of New Tecumseth 10 Wellington Street East, Alliston (W): 705-435-3900 x.1296 [email protected] 2 Page 10 of 13 Page 64 of 199 Page 11 of 13 Page 65 of 199 Page 12 of 13 Page 66 of 199 Page 13 of 13 Page 67 of 199 Page 68 of 199 COUNCIL MEETING NOVEMBER 27, 2017 REPORT #PRC-2017-39 - ADDITIONAL INFORMATION MEMORANDUM PARKS, RECREATION & CULTURE DEPARTMENT ADDITIONAL INFORMATION MEMORANDUM TO ITEM CW-5(8), COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 13, 2017: REPORT #PRC-2017-39 – PARKS, RECREATION AND CULTURE - PRESENTATION OF DRAFT MASTER PLAN RECOMMENDATION That Report #PRC-2017-39 be recieved; And further that the Additional Information Report to Item CW-5(8) from the Director of Parks, Recreation and Culture dated November 27, 2017 be received; And that staff be directed to circulate the draft Parks, Recreation and Culture Master Plan for review and further public comment. OBJECTIVE The purpose of this report is to circulate the appendices of the draft consultation master plan. BACKGROUND At their meeting on November 13, 2017, Committee of the Whole received a presentation from Colliers Project Leaders on the draft consultation Parks, Recreation and Culture Master Plan and approved the following recommendation: CW-5(8) PARKS, RECREATION AND CULTURE - PRESENTATION OF DRAFT OF MASTER PLAN That Report #PRC-2017-39 be received; And further that the presentation of John Alley representing Colliers Project Leaders be received; And further that the deputations of Alan Masters, Ray Lisk, Doug Kowalanski on behalf of the Beeton Athletic Association, Tracey Jones and Dan Boucher be received; Page 69 of 199 Report #PRC-2017-39 - ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 And further that the Beeton Community Centre will not be decommissioned until a suitable replacement Community Centre has been designed and approved by the Town of New Tecumseth, which will have an approved construction start date and financing has been identified and secured; And further that staff be directed to circulate the draft Parks, Recreation and Culture Master Plan for review and further public comment. COMMENTS AND CONSIDERATIONS The appendices of the draft master plan were not included in Report #PRC-2017-39 at the Committee of the Whole meeting on Monday, November 13, 2017. They are attached to this report (Attachment #1) for Council's review. FINANCIAL CONSIDERATIONS There are no financial considerations related to this report. Respectfully submitted: ______Patrick D’Almada, BAS, MPA Director of Parks, Recreation and Culture Attachments: □ Attachment #1 - Draft Consultation Master Plan Appendices-Nov. 2017 Approved By: Department: Status: Blaine Parkin, P. Eng., CAO CAO Approved - 23 Nov 2017 Page 2 of 82 Page 70 of 199 Parks, Recreation & Culture Master Plan Appendices October 2017 700160-0014(1.0) 1 Page 3 of 82 Page 71 of 199 ACKNOWLEDGEMENTS Client: Town of New Tecumseth Patrick D’Almada, Director Parks, Recreation & Culture Project Team: Colliers Project Leaders Inc. John Alley, Director Jennifer Reynolds, Senior Consultant Josie Lee, Senior Advisor 2 Page 4 of 82 Page 72 of 199 Colliers Project Leaders Inc. 3027 Harvester Road, Suite 101 Burlington ON L7N 3G7 905-639-2425 3 Page 5 of 82 Page 73 of 199 TABLE OF CONTENTS Appendix A: Policy Development ...... 5 Appendix B: Demographics ...... 8 Appendix C: Development & Growth ...... 10 Appendix D: Mapping ...... 11 Appendix E: Facility Inventory ...... 15 Appendix F: Facility Utilization ...... 16 Appendix G: Sport User Group Consultation ...... 17 Appendix H: Council Consultation ...... 21 Appendix I: Allied Partners & Focus Group Consultation ...... 24 Appendix J: Culture and Heritage Consultation ...... 26 Appendix K: Staff Consultation ...... 28 Appendix L: Benchmarking ...... 30 Appendix M: Web Survey 36 4 Page 6 of 82 Page 74 of 199 Appendix A: Policy Development As noted, a number of Policies are either in progress of review and updating, or have recently been completed. There are several policies that could be considered for next steps priority. In all cases, engaging relevant staff and stakeholders in the development and implementation will assist in ensuring buy-in, ease of administration and public satisfaction. Pending Council approval, share widely and ensure staff at all levels are aware of the policy as it may impact their area of work. Develop procedures which outline steps for staff to follow to implement Council policy. The following topics should be considered for policy development. The rationale and benefits of each are discussed. Space Allocation Policy Space allocation defines who will receive permits to use municipal space and should be based upon principles to guide decision making. Municipalities can review their existing “processes” as the basis to develop new or refine existing policies. Engaging major user groups in the process is imperative as it assists in communicating needs between various (often competing) user groups, helps set shared priorities for use of space and encourages transparency when decisions are made going forward. At a minimum, the policy should include sections to address: ▪ definition of prime and non-prime space ▪ priority for age based use (children and youth, adult, older adult) ▪ priority for introductory vs competitive ▪ provision for “learn to” and “public” use (public skating) ▪ grandfather clause for established groups (should be reviewed to ensure that groups are not grandfathered forever, even though their membership may completely turnover from the original group) ▪ access for new and emerging groups to receive space ▪ priority for resident vs non-resident use (recognizing that non-resident use in some circumstances is essential (financial viability, to field appropriate competitive teams in sport, to draw from other municipalities to ensure a program may be offered to a specific program need) ▪ process to permit groups to grow their programs ▪ process and timeline to “turn back” space Depending on the timing for the renewal of Beeton facilities, a strengthened ice allocation policy will be required to address growing ice demands until a new ice pad is available. Grant Program Review Issue a call for volunteers to assist in re-vamping the Grant Program. Develop a Conflict of Interest guideline to ensure transparency and best use of volunteer members. Assign some previous grant recipients as operating budget line items to identify their more aligned role with the Town (BIA’s, Gibson Centre, others) and to minimize their need to go through the same application process as community organizations and sport groups. Recognize their role as “extension of Town services” and their need to receive Town support in order to leverage other levels of Government grant funding. 5 Page 7 of 82 Page 75 of 199 Alcohol Management This policy will provide guidance to the operation of facilities licensed for the serving of alcohol. Guidelines related to the facility itself, personnel providing service, communication requirements and staff oversight would be key elements of this policy. (Similar policies have been developed in other municipalities which could serve as a basis for review) Fee Waivers Many groups and organizations request that staff “waive” fees associated with the rental of facilities, provision of Town equipment or event fees. While every organization will be able to justify why their group should not pay the prescribed fees, in the absence of an approved policy, staff usually do not have the authority to waive fees which have been approved by Council. Yet having a policy that can guide decision making and is understood clearly by users, can assist with community building and volunteer growth. Assistance for groups getting started having access to meeting room space, or to host their AGM for example. It is preferred to have a stand-alone policy rather than wrapping it within the Grant policy. Affordable Access With User Fees being reviewed and increased in most cases for programs and services, there will be a concurrent growth in people who will not be able to access the services as the fees will be cost prohibitive. Affordable access policies which are developed to respond to unique community needs and are founded on principles of fairness and confidentiality, will assist staff in ensuring public services are available to those in need. Parks and Recreation Ontario provide a guide to developing a policy framework. http://www.prontario.org/index.php?ci_id=3354 Alternative Service Delivery As the Town continues to grow and considers new programs and services, a framework to assist in deciding whether the Town or others should directly deliver would enhance the decision-making process for staff. As noted in the Program Delivery model, if a program is needed, a filtering should be used to assess who is in the best position to provide the program. Affiliation Over the past several years many new groups have emerged as community service providers, adding to the historic organizations that have delivered programs for many years. This had led to confusion regarding how the Town deals with its partner organizations. An Affiliation Policy could assist with setting priority for how the Town schedules space, provides staff support, applies user fees and charges and works with volunteers. An Affiliation policy in essence, defines the parameters required by the organization that permit them to become “affiliated” with the Town, making it clear to all groups who and why certain groups receive certain benefits. Such policies usually require organizations to meet minimum requirements for their structure (Board of Directors, Executive Committee, Constitution and By-Laws, Open meetings and an annual AGM to name a few). Consideration as to whether the groups are not-for profit or in business for private gain is often also considered in this policy. School Use / Joint Use Agreements Both District School Boards noted that community access to their facilities currently exists. Staff are in discussions to formalize a Joint Use type agreement that would establish the guidelines for shared use of both the Board facilities and Town facilities. Not only would this assist in making fuller use of the facilities, but it would assist staff in monitoring the groups that have space needs and how this should be considered in future facility planning for Town and School facilities. Shared understanding of the impact of shared use is critical to ensuring each party respects their own facility needs. (school 6 Page 8 of 82 Page 76 of 199 recess impact on adjacent parks, school teams impact on early season use of playing fields, Town maintenance levels that could be provided to shared facilities. Partnership Criteria Many groups and organizations will identify themselves as “partners” with the Town. This can mean anything from renting a Town facility, to working closely to develop services which meet community needs and build on strengths of both parties for a greater outcome. A Partnership Policy would assist the Town in setting guidelines to be considered when they work with another party (risk identification, financial impact, decision making, role on site, etc.). This could be helpful when the Town works with its many community organizations on “Event” hosting, as well as to assist staff in setting priorities when being requested to “partner” with new organizations or when in receipt of unsolicited requests to provide new services. 7 Page 9 of 82 Page 77 of 199 Appendix B: Demographics Population by Age 60% 57.0% 54.5% 52.2% 50% 40% 33.7% 30% 24.7% 23.1% 22.5% 23.0% 20% 9.3% 10% 0% Youth (13 - 18 years) Adult (19 - 59 years) Older Adult (60+ years) Survey Data New Tecumseth 2016 Census Ontario 2016 Census Household Composition 60% 52.4% 50% 42.5% 40% 35.7% 33.8% 30.5% 28.7% 28.8% 30% 23.5% 24.0% 20% 10% 0% Couple-family households with Couple-family households without Other households children children New Tecumseth Survey Data New Tecumseth 2011 Census Ontario 2011 Census 8 Page 10 of 82 Page 78 of 199 Household Income 80% 73.0% 69.7% 70% 60% 47.1% 50% 44.1% 40% 30% 23.9% 22.3% 20% 8.9% 10% 6.3% 4.7% 0% Under $50,000 Between $50,000 and $100,000 Over $100,000 New Tecumseth Survey Data Toronto CMA 2011 NHS Ontario 2011 NHS 9 Page 11 of 82 Page 79 of 199 Appendix C: Development & Growth Table D.3 - Projected Growth by Cohort 1 1 4 4 20 20 - - 6 6 1 Change % Change % 201 Age 2016 2021 2026 2031 2036 2041 20 0-4 24,278 27,185 29,419 29,975 29,663 30,010 5,732 23.6% 5-9 25,923 26,807 29,607 31,975 32,642 32,417 6,494 25.1% 10-14 26,734 27,767 28,564 31,445 33,906 34,654 7,920 29.6% 15-19 29,773 28,817 29,818 30,732 33,722 36,306 6,533 21.9% 20-24 33,371 30,911 29,811 30,967 32,026 35,037 1,666 5.0% 25-29 30,606 34,289 31,421 30,474 31,806 32,982 2,376 7.8% 30-34 30,010 34,418 37,418 34,667 33,850 35,408 5,398 18.0% 35-39 29,379 33,114 37,164 40,160 37,506 36,795 7,416 25.2% 40-44 30,831 31,575 35,050 39,134 42,139 39,572 8,741 28.4% 45-49 34,131 32,918 33,503 37,141 41,292 44,349 10,218 29.9% 50-54 41,976 36,668 35,238 36,013 39,865 44,173 2,197 5.2% 55-59 38,420 43,401 38,037 36,634 37,586 41,599 3,179 8.3% 60-64 31,710 39,341 44,142 39,016 37,706 38,847 7,137 22.5% 65-69 28,392 32,258 39,793 44,603 39,782 38,624 10,232 36.0% 70-74 21,776 28,104 32,119 39,619 44,433 40,030 18,254 83.8% 75-79 15,523 20,338 26,581 30,734 38,077 42,871 27,348 176.2% 80-84 11,040 13,320 17,632 23,465 27,582 34,484 23,444 212.4% 85-89 6,888 8,129 10,066 13,600 18,514 22,282 15,394 223.5% 90+ 3,786 5,132 6,472 8,333 11,496 16,211 12,425 328.2% Total 494,547 534,492 571,855 608,687 643,593 676,651 182,104 36.8% 10 Page 12 of 82 Page 80 of 199 Appendix D: Mapping 11 Page 13 of 82 Page 81 of 199 Page 82 of 199 Page 14 of 82 12 13 Page 15 of 82 Page 83 of 199 14 Page 16 of 82 Page 84 of 199 Appendix E: Facility Inventory Town of New Tecumseth Facility Type Capacity Key Feature Hall 220 Partial kitchen Alliston Memorial Arena Arena Floor 1,200 Hall 185 Full kitchen Beeton Memorial Arena Arena Floor 1,000 Seniors Room 50 Small Gym 100 Tottenham Community & Fitness Centre Large Gym 250 Full kitchen Whole Gym 350 Full kitchen Arena Floor 1,300 Boardroom 15 Page 85 of 199 Sports Grill 60-265 Catering service Page 17 of 82 New Tecumseth Recreation Centre Party Room 20 Field House/Arena Floor 1,300 Source: Town of New Tecumseth website/Leisure Guide 15 Appendix F: Facility Utilization Arenas (ice) Arenas (floor) Gyms (Town) Gyms (School Board - for non-school activity) Library programs Library resources Outdoor ice surface The Gibson Centre The Museum on the Boyne The Banting Homestead 0 100 200 300 400 Number of Respondents Frequent Users 5+ time / month Infrequent Users < 5 time / month . Page 18 of 82 Page 86 of 199 Appendix G: Sport User Group Consultation Focus groups were conducted in March and April to seek input into the Master Planning process. A series of questions were posed to each group. In the case of the Outdoor baseball diamond users, a subsequent meeting was held to further delve into their interests and issues, using a summary document from the initial meeting to serve as an Agenda guide. All groups were encouraged on more than one occasion to complete the on-line public survey. Organization Participant South Simcoe United FC (Soccer) Jeff Armstrong County FC (indoor soccer) Steve DeMedeiros Tottenham Ladies Indoor Soccer Sheila Basso Alliston Junior Roller Derby Sean Murphy Renegade Derby Dames Ann Murphy Beeton Athletic Association Doug Kowalinkski, Tanya Muir Alliston Mixed Slo pitch Tammy Longland Alliston Ladies Slo pitch Donna Watson Men’s Masters Slo pitch TNT Minor Baseball Mike Johnson Tottenham Oldtimers Doug Dwyer Tottenham Men’s Slo pitch Doug Dwyer Tottenham Merchants Tottenham Ladies Lob Ball Susan Jalbert/Bev Steves Tottenham/Beeton Minor Softball Peter Browne Alliston Hornets Junior C Hockey Club Ken Cowen TNT Minor Hockey Donna Horan, Colin AMA Task Force Tottenham Tennis Club Brian Adam Alliston Tennis Club Andrew Kokelj Saturday Night Hockey Mike Brio Beeton Curling Club Mary Jane Archer Tottenham Men’s Hockey Bo Neiderhuber 17 Page 19 of 82 Page 87 of 199 Strengths • Field House at NTRC is good; outdoor soccer fields are adequate • Generally speaking, booking process works well; particularly block booking process (fields and arena) • Front customer staff are attentive to customer needs • Staff showing that they are understanding the issues between the communities and empathizing with challenges this brings • Facilities in NTRC are good; dressing rooms clean • Being able to see the results of your efforts when facility is upgraded at AMA • Available ice time meeting needs; some prime-time challenges noted • Maintenance levels are good, even after events (indoor facilities) • Tennis Club Agreement with Town and School Board; adds predictability to planning and cost- sharing Challenges • booking process for outdoor fields is not aligned with timing in terms of Board turnover and registration dates; making it difficult to confirm field needs for deadline dates requested • continued ability to find volunteers • booking of facility and driving revenue (concessions, events) should be recognized through Town contribution to operations or fee waivers of some kind • user fees are inconsistent for use of arenas; same fee for local groups and non-residents/private groups • use of baseball diamonds to host an annual event that takes over the park; causes damage to facilities (special event taking priority over ball) • lack of timely information related to changes to ice schedule; changes to public skating and impact on previously held ice time • feel that community groups are service providers for kids as Town offerings are minimal; yet are not treated as meaningful service providers in all instances • “Grandfather” clause for booking process needs review • Communication between groups and staff is an issue • Joan Sutherland field is used as an unofficial Dog Park • Beeton facility and amenities when ice is in are not acceptable • Sustainability of funding model (hourly surcharge) at the AMA in the long term • Condition of fields, especially when hosting visiting teams/tournaments, needs improvement • Fairness in ice allocation for hockey tryouts given the timing on putting the ice into the different ice pads • Condition of ice for curling is a challenge • Administration process is not efficient; even for groups that have had the exact same booking needs for 20+ years; if contracts serve as invoice and has errors, can show group in arrears • Lack of heat in AMA floor a deterrent; older building HVAC system difficult to monitor • Facility heaters in seating area for NTRC should be turned on when certain temperature is hit; not ask for staff to consider it • Need a set of 3 tennis courts (either a new build or reconstruction needed in Tottenham) • Location of Alliston tennis courts difficult for surveillance leading to vandalism 18 Page 20 of 82 Page 88 of 199 • Ice fees seem unfair when you compare amenities between the different facilities • Competition with Nottawasaga for meeting needs of men’s hockey • Paying user fees, but trouble explaining to members where the fees go when condition of fields remains an issue • marketing to community steady increases in user fees can have opposite effect on revenue if groups end up booking less time • timing related to certain aspects of the booking process makes it difficult to bid on events or tournaments (uncertainty around space availability) • NTRC, while positive, is hard to access and future expansion should consider this • challenges related to historic approach to providing minor hockey within the 3 communities; hampers ability to move forward on behalf of the kids • inconsistency in what group is required to do, and what Town staff may provide (between different user organizations) • changing staff and loss of corporate memory is difficult for groups; also causes delays in bringing things to timely conclusion • ice hourly rate is fair, but do not appreciate the “nickel and dime” approach for other items (tables and chairs, costs for other items) • staff support for weekend events/tournaments, on diamonds • transparency and proactivity in communication with Town • inconsistency in enforcement of policy (requirement to purchase Insurance) Opportunities and Items for future consideration • development of future fields should consider campus approach to maximize amenities at locations, share coaches and training program and make it easier for parents with more than one child • encourage all community sport organizations to ensure they have a hardship policy; consider engaging others to assist in implementing based upon acceptable criteria • groups using Town gym are uncertain about fees and regulations to access school gyms; improved communication in this area is needed • on-line access to booking schedules is desired by many users • regular communication with major diamond users to work collectively; history related to how diamonds were provided and role of Town has caused negative response yet groups wanting to work collectively to improved solutions • opportunity to work with sports to align their activities with Town events to share information, profile the activity, showcase local talent etc. • encourage dialogue among users of similar facilities to share information on program needs (i.e. football cleats are hard on turf, impacting soccer) • fees charged to groups using the Field House need review; assumptions when it first opened and everyone was encouraged to book space are now proving to highlight inconsistencies (i.e. private groups vs local, youth based groups; private youth vs local adult users) • consider impact when developing new procedures (minimum 3-hour charge; $10-hour surcharge) in terms of groups ability to adhere and can result in less revenue overall • preference to natural turf if maintenance levels are adequate (vs artificial turf) • written ice allocation policy • until future of Beeton facility is determined, consider increasing use of community room in upper level (some see Alliston as getting all the programs) 19 Page 21 of 82 Page 89 of 199 • development of criteria and authority related to field conditions to cancel events, games etc.; including a review of process to report concerns for timely remediation • Agreements with Tennis Clubs to assist in identifying timing for facility improvements, cost- sharing and expectations for all parties (public hours, use by others etc.) 20 Page 22 of 82 Page 90 of 199 Appendix H: Council Consultation Individual members of Council (including the Mayor and Deputy Mayor) were interviewed in a 1:1 setting and asked a series of questions. The information is summarized and has been used as an input to the document and recommendations. Strengths • More recently developed recreation facilities (NTRC, TFCC, Trans Canada Trail newer parks) • Working in partnership with others to deliver programs and services (i.e. public health, tennis clubs) • Improved quantity and choice of direct programs (seniors, special needs, camps) • Good decision to get out of the restaurant business • Group sports – Town provides facilities and groups organize and deliver the sports; no need to offer everything as many community groups do a great job (i.e. karate, dance, gymnastics) • Strong volunteer base in community • Potential for Hornet’s Nest as an Events facility, if properly promoted and available for major events and home games • Canada Day, Mayor’s charity event • New staff team; improving profile of recreation in community • Facilities are reasonable for a community of this size • Partnership with Rotary Club for Riverdale Park • Mel Mitchell complex; lots of fields, partnership with football club, matched funding; consolidation of facilities improves maintenance efficiencies • Opportunity when community steps up to assist with projects (fund raising, matching funding, surcharge at AMA etc.) • Trail system – can be enjoyed by many • Tottenham Conservation Area – “diamond in the rough”; provided upgrades completed and improved marketing Challenges • other than museum and library, little investment in Culture however need to determine Town role in culture given other organizations and their programs and services • delivery of fitness programs well received and needed for affordable access, however in time competition with the private sector may be an issue • need for an indoor pool understood; requires strong business plan • grant program is not working appropriately; lacks transparency, is difficult at Council meetings, requires improved and earlier communication to public; “notwithstanding clause” is an issue, inconsistency in decisions is problematic • maintenance standards for outside facilities (lights, weeds, lining) • facility infrastructure renewal will be a challenge; i.e. Tottenham ice plant; investment in reserves is not keeping pace with future need • communication with groups and organizations (not timely, not enough detail, no consideration of the impact of certain policies being implemented) • staff not doing what they say they will do in a timely manner; frustrates groups 21 Page 23 of 82 Page 91 of 199 • future of Beeton Arena; Official Plan upon amalgamation noted expectations related to facility provision going forward however Council needs to determine priorities and how to maximize investment • concept of providing equal facilities in all three areas is unrealistic but some residents expect this • funding associated with the health-related activities of the Banting Homestead (not appropriate use of property taxes) • costs associated with ensuring maintenance standards are met on trails recently built • too many verbal agreements; need to formalize and ensure roles and responsibilities are clearly defined; transparency and clarity are paramount • ensuring timely delivery of projects once budget is approved; they can take too long and are often delivered well past expected date • additional policies to assist staff are required i.e. Space Allocation – provided they are communicated to the groups in advance (cited conflict with minor hockey and the home show) • staff need to troubleshoot where issues lie and take proactive action; cannot wait for a problem to surface and then scramble to try and fix it • managing expectations of new residents that may have been told inaccurate or different information by their home builder (what facilities to expect) • PRC becomes catch-all for projects that “don’t have a home”; creates confusion and overburdens staff • Community groups can “leapfrog” staff and go direct to Councilors • maintenance standards (public view of riverbanks, flowers, washrooms in parks) • need to continue to communicate the value of investment of public funding into projects (i.e. Trails) when residents are looking for other infrastructure investment such as roads • ensuring kids and seniors fees are fair and accessible • ensure standards for parks and park facilities in new developments are managed by staff; not to set the bar too high and be aware of implications in future (maintenance, park redevelopment costs); determine standards for existing parks and facilities – whether they need to match newer investments; ensure demographics are assessed to deliver correct amenities • newer parks are suitable, however costly to maintain and prohibits land assembly for consolidating more amenities / sport fields etc. • need more programming for seniors • not much for the “tween” age group – need a major skatepark Opportunities and Considerations for future review • improved coordination for all sport; including those organizations working independently from PRC • consider offering more “fringe” type activities – need to engage youth • fund raising campaigns, sponsorship and naming rights can all be revenue streams under the right circumstances (timing and optics important) • definite opportunity for individual program sponsorships; i.e. success with Tim Horton public skates • improved coordination between the Museum and the Library • potential partnerships with more and varied partners – School Boards, YMCA; opportunity to consolidate facilities in a “hub” concept 22 Page 24 of 82 Page 92 of 199 • working collectively with all departments across the organization • maximize use of amphitheatre • consider lighting some outdoor fields to maximize use • open up access along the river at Riverdale Park • consider other mechanism/staff/ volunteer involvement to deliver Grants Program; review program and develop a new methodology to deal with grants, fee waivers (transparent and consistently applied; well communicated) • improve communication related to the wonderful asset that is the Tottenham Conservation Area; residents are not aware of it • ensure Council is aware of potential community issues in a timely manner • work closely with volunteers (including more formal recognition) to assist in service delivery and continue to ensure facilities are well used; need to harness the passion and support volunteers with strategic investment from Town • consider larger parks with more facilities rather than small, walk-to parkettes with few facilities • review role and role clarity for the delivery of arts and cultural programs; work with partners (Gibson Centre, South Simcoe Arts Council) • can gymnasium at Union School be maintained in any re-development plan? • more “learn to” program offerings; consider diversity of community • need for an indoor pool; including partnerships and financing options; explore dedicated levy depending on consultation/survey results; user fee profile may also be different depending on how it is financed and who will be using it; timing critical in terms of existing debt burden • consider an off-leash dog park in each community • user fees seem fair and reasonable, however need an affordable access policy based upon an analysis of what is affordable and how to fairly implement a subsidy program or work with partners to ensure access where needed (public health, hospital, others) • user fee recovery targets should be set with a clear determination of what should be paid by tax base and what should be recovered by users (varying views expressed on this subject) • develop more formal volunteer policy; recruitment, recognition, support • re-development of Beeton facility pending verification of what facilities are needed; consider gymnasium, meeting rooms, possible connection to library, indoor pool • despite Council direction in 2017 related to the collection of non-resident fees, this issue still requires attention particularly as many facilities and organizations rely on non-residents to ensure they are operating as they are intended; need to ensure cost to administer any incremental user feel policy is not prohibitive or passed on the volunteer to collect; consider model for Library service provision to adjacent municipalities • need to re-visit cost sharing expectations for the Museum (if truly representing South Simcoe) • reach out to available services and expertise to provide support to certain segments of the community; immigrant women, women of Japanese descent working at Honda • work more closely with the Library; consider a joint model when the Tottenham branch is built (noted model in Bradford) • recognize diversity of growing community and plan accordingly 23 Page 25 of 82 Page 93 of 199 Appendix I: Allied Partner / Focus Group Consultation Focus groups were conducted in March and April to seek input into the Master Planning process. A series of questions were posed to each group and organization. All participants were encouraged on more than one occasion to complete the on-line public survey. Organization Participant Alliston BIA Linda Beeton & Tottenham BIA Susan Library Services (CEO) Mark Gagnon Nottawasaga Conservation Authority Byron Wesson YMCA Rob Armstrong Simcoe County District School Board Andrew Keuken South Simcoe Catholic District School Board Jennifer Sharpe 54+ Club Carrie Sugar, Diana McPherson Open Space/Trails Neil Arbic, Pat Callan, Wayne Callan, Steve DelaBastide Lions Club Allison Stumpo Strengths • appreciate relationship with the Town and their role in auditing financial records (BIA); role with human resources and legal services as needed (Library) • recent partnership on Family Day very well received • Canada Day partnership • Library facilities well cared for by facility staff • Improved communication with Town staff • Staff very responsive for individual needs and responding to requests • New leisure guide is good • Some agreements with DSB are positive and working well (shared use of tennis courts, field) • Circulation of District School Board Accommodation and capital plans to municipalities can yield positive discussions and identify opportunities dedicated seniors space in Alliston welcomed • seniors centre volunteer based • great variety of seniors’ programs offered • Stewardship group that assist with clearing trails 24 Page 26 of 82 Page 94 of 199 • Range of features – heritage trees, archeological sites, endangered species habitat, history of trails • Lions Club supportive of Town events (Rubber Duck race, Potato fest) Challenges • Mechanism for funding support via Grant program (should not be under same process as other community groups due to their relationship with Town and authority under the Municipal Act; BIAs) • Communication could be enhanced with Town staff (proactive) • Facilities to grow programs and services are limited (Library) • Opportunity to work collectively on joint marketing efforts • Timing alignment and process for funding (Ministry of Education) can make it difficult to align projects with local municipality no access to seniors’ centre unless you drive • improved communication between agencies supporting seniors • using on-line services challenging for some seniors • increased fee to use walking track (no communication, no seniors discount) • facility in Alliston; need options in Tottenham and Beeton • include more profile for 54+ in Leisure Guide • continued development to the Trans Canada Trail • maintenance levels for woodlots and woodlot trails • no place to toboggan in Beeton or Alliston (just Tottenham Conservation Area) • customer service to book a Town facility is slow/unresponsive Opportunities and Items for Future Consideration • improved clarity and role definition related to Special Events (and BIAs) • opportunity to work in partnership on future facility development; cooperative program / event planning • partnership model with YMCA has worked in other communities and could be explored • joint use agreements with DSBs; joint capital project development with DSBs • new elementary schools have child care facilities, creating opportunity for partnerships • work with local taxi companies to develop a support program for seniors to access facilities • improved ongoing communication between PRC staff and Seniors Board/Executive • ensure provision of trails and areas for off-road travel is developed in pace with new development • continue to promote unstructured recreation, access to out-of-doors • ensure parking provided in conjunction with trail development • continue to coordinate with other like-minded organizations (Bruce Trail, South Simcoe Field Naturalists etc.) • review fee waiver policy (not having to present to Council) • continue to provide accessible playground features in parks 25 Page 27 of 82 Page 95 of 199 Appendix J: Culture & Heritage Consultation Focus groups were conducted in March and April to seek input into the Master Planning process. A series of questions were posed to each group. All participants were encouraged on more than one occasion to complete the on-line public survey. Organization Participant Heritage New Tecumseth Janine Harris-Wheatly, Councillor Shira Harrison- McIntyre, Lory Whittemore Museum Advisory Committee Katie Huddleston, Jackie Baillie, Cheryl Brinn, Councillor Fran Sainsbury, Ralph Widing, Len Mikulich, Stan Daurio South Simcoe Arts Council Charles Cooper, Michelle Eissler, Lynda Mitchel- Reynolds Strengths • moving forward on important Heritage projects (Old Beeton Town Hall, CD Study in Beeton) • solid support from Town staff • collaborative work environment • funding to do research to support studies needed • kids’ museum programs • displays at museum • proximity of museum to Rotary Park and the Boyne river • Wall of Honour • Good collaboration with the Town and Arts on Main, Youth Arts by the River etc. Challenges • increased budget for plaques • new signs on inactive cemeteries needed • more work to do building the registry for designated properties • staff have insufficient time to dedicate to this aspect (heritage) • museum washroom facilities • new roof needed at museum • potential loss of service club support due to declining numbers • age of volunteers • need more promotion for the museum • work more closely with the Town to clarify funding 26 Page 28 of 82 Page 96 of 199 Opportunities & Items for Future Consideration • have Planning staff involved in Heritage • continued focus on archaeological opportunities • opportunity to address “cultural landscapes” • museum to continue to work in partnership with others • strengthen and formalize funding support from other “partners” • increased promotion of the museum to neighbouring municipalities • continue with long term capital management plan for museum buildings • development of a heritage garden • consider possible museum expansion as part of Rotary Park Master Plan process • continue to dialogue with PRC senior staff and Library staff related to arts programs; to provide a range of programs in visual arts; showcase local artists • develop SSAC as feeder system for youth and the arts • review Grant program and develop annual line-item budget support (remove grant process for some organizations that can leverage other funding with direct TNT support) • continue work with BIAs and Economic Development to further strengthen the role of the arts and business/economic development 27 Page 29 of 82 Page 97 of 199 Appendix K: Staff Consultation Staff were interviewed using a variety of feedback methods; one-on-one interviews, focus groups with staff in similar work groups and input sessions with the management group and Technical Advisory staff team. Staff in Corporate Services as well as PRC were included. Strengths • steady progress related to trails development (TCT) and future connections in planning stages • excellent fitness facilities • very active and committed sports community • facility development made possible due to growth and Development Charges • new splash pads (although creates imbalance with other facilities not up to standard) • recreation and culture programs growth steady and well received • Corporate facilities and indoor recreation facilities maintained to a good standard • growth in new subdivisions has brought new parks to community • strong volunteer core; well run Special Events with volunteer led organizations • PRC revenues approximately 50% cost recovery (acknowledge room for growth however) • Museum on the Boyne is an asset for community; facilities unique to area and strong historic connection • Intent to develop Business Plans will assist with setting targets and measuring success • New staff and changed organization structure met with positive response • Staff teams in similar work areas support each other • Good relationship with a number of partner organizations in community (i.e. Rotary Club, Nottawasaga Conservation Authority, Beeton Fairgrounds) • Have had success with the approach to formalize agreements and work closely with partner organizations in the process • Development Charge revenue based on growth projections on target and expected to stay strong for next 5 years or so • New Program guide for PRC is a welcome improvement; fresh look, well received • Projects to install solar panels on select facilities is a positive step Challenges • future and use of the Tottenham Conservation Area • reconciliation of ice usage at the various arena facilities • balancing provision of sport with other forms of recreation; culture • continued growth in ball hockey proving challenging in relation to scheduling of facilities and staff impact for maintenance • role for PRC related to Culture and Heritage • need for pre-school age group to be addressed • future need for an indoor pool • more opportunities for children with disabilities are needed; to allow kids to learn to play recreational level sport in the community • maintaining proactive communication with all staff who “need to know” • Museum staffing level and funding level is below comparable museums in other locations (and no front-line customer service staff to greet visiting public) 28 Page 30 of 82 Page 98 of 199 • need to formalize agreements and address some community expectations that historically have been provided, but may now be ineffective or cost prohibitive • new policies and procedures are OK, but need to ensure staff are able to manage the requirements in a timely manner • growth of recreation and culture programs and ability to maintain quality standards and appropriate service delivery • costs to service debt impacting operating budgets • as new facilities have come on line, expectations related to standards in older facilities becomes an issue; speaks to need for lifecycle maintenance program with funding • most direct program delivery aimed at school age and youth; needs are across all ages and a variety of existing (and new) interest areas • funding projection for a potential future Beeton facility is outdated; needs to be updated to reflect current thinking for facility components and costs as well as growth vs existing benefit calculation in order to apply DC’s • until future of Beeton facility is resolved; challenge to balance investment to keep facility in good repair • funding model for Museum on the Boyne • enhanced use of social media (outside “normal” office hours given the services delivered by PRC on evenings and weekends) • as public assets are assumed, impact on maintenance staff to keep up with parks and other public space (boulevards) is a strain; increased level of complaints about outdoor park and open space maintenance • nature of agreement with Banting Homestead relative to facility and property; and their health service focus (diabetes) • non-resident fee issue • lack of any meaningful grant programs from other levels of Government • finding qualified staff to meet program growth Opportunities & Considerations for future review • develop a framework for the multi-year redevelopment of existing playground structures on a priority basis • opportunity to adjust park block size and location in select draft plans; consider sale of land to change the size or configuration • need for improved role clarity related to special event delivery • analyze trends and provide direction for the development of off-leash dog parks • work towards imbedding a quality assurance component to all staff training; HIGH FIVE for example, related to school age programs • potential for a dedicated capital tax levy directed to a specific project • assess need for and best location for future artificial turf field • opportunity to streamline the process for hosting events working within all departments to create more of a “one stop” system • more comprehensive AMP (to inform capital forecast) • identify services that could be contracted out to focus staff on priority needs that maximize their skill sets • need to develop a fulsome costing exercise to assist in setting and defending user fees • 29 Page 31 of 82 Page 99 of 199 Appendix L: Benchmarking 2015 FIR per capita (2016 population) $300 $250 $200 $150 $100 $50 $0 Town of Bradford Town of Town of Caledon Town of East Town of Innisfil Town of New West Gwillimbury Orangeville Gwillimbury Tecumseth Programs Facilities Parks Culture Total 30 Page 32 of 82 Page 100 of 199 Town of New Tecumseth Facilities and Comparators Town of New Tecumseth Facility Type Capacity Key Feature Hall 220 Partial kitchen Alliston Memorial Arena Arena Floor 1,200 Hall 185 Full kitchen Beeton Memorial Arena Arena Floor 1,000 Seniors Room 50 Small Gym 100 Tottenham Community & Fitness Centre Large Gym 250 Full kitchen Whole Gym 350 Full kitchen Arena Floor 1,300 Boardroom 15 Sports Grill 60-265 Catering service New Tecumseth Recreation Centre Party Room 20 Field House/Arena Floor 1,300 Town of Bradford West Gwillimbury Facility Type Capacity Key Features Ice (2 pads) 180 each BWG Leisure Centre Multipurpose Room 140 Kitchen MPR – divided (2) 70 each Kitchen Bob Fallis Sports Centre Rink Bradford Lions Building Meeting Room 40 BWG Finance Building Meeting Room 60 Bondhead Community Centre Banquet Hall 135 Kitchen Auditorium 150 Kitchen Bradford & District Community Centre Arena Floor 1000 31 Page 33 of 82 Page 101 of 199 Town of Caledon Facility Type Capacity Key Features Ice (2 pads, 1 year- round) Albion Bolton CC Banquet Hall 400 Kitchen A, B, C Multipurpose rooms (25/40) Alton Library and CC Meeting Room 50 Belfountain Hall Hall 60 Fitness Centre Gymnasium Pool Caledon Centre for Recreation Squash and Wellness Youth Centre Climbing Wall 300 (or 3X60 Hall Kitchen or 6X30) Ice (2 pads, 1 year- round) 425 (can be Banquet Hall Kitchen Caledon Community Complex divided) Meeting Room 80-100 Lion’s Den 80 Inglewood CC Meeting Room 80 Kitchen Ice (1 pad) Lloyd Wilson Centennial Arena Meeting Room 15-30 1 ice pad (seasonal) Mayfield Recreation Complex 25 metre pool 2 meeting rooms 10 each Victoria Parks CC Meeting room 100 or 2X50 Kitchen 32 Page 34 of 82 Page 102 of 199 Town of Orangeville Facility Type Capacity Key Features 2 ice pads 6 lane pool Leisure pool Walking track Alder Street Recreation Centre Rotary Club Room 25 Kinsmen Club Room 25 Credit Union Club Room 25 TD Room 98 (or 40/58) Aquatics Training Room 20 2 ice pads 6 lane pool Tony Rose Memorial Sports Complex Banquet Hall 175-220 Partial kitchen Dufferin Room 70 North View Room 40 Town of East Gwillimbury Facility Type Capacity Key Features 300 (or 2X150) or Banquet Hall Partial kitchen EG Sports Complex 220 for banquet Theatre style hall 100 Hall 180 Holland Landing CC Meeting Room 100 Harvest Hills Activity Centre Share various facilities (with school) Mount Albert CC Hall 180 Mount Albert Lions CC Hall 180 North Lions CC Room 56 River Drive Park CC Hall 100 33 Page 35 of 82 Page 103 of 199 Town of Innisfil Facility Type Capacity Key Features Innisfil Recreation Complex 2 ice pads (one seasonal) 2 ice pads (ice or floor) South Innisfil Community Complex Banquet Hall 180 Kitchen Stroud Innisfil CC Banquet Hall 300 Kitchen Churchill CC Hall 100 Cookstown Library and CC Hall 100 Knock CC Meeting Room 30 Innisfil Town Hall Rooms (3) 10-12 each Source: table top web search, Jan 2017 34 Page 36 of 82 Page 104 of 199 Page 105 of 199 Page 37 of 82 35 Appendix M: Web Survey New Tecumseth Community Household Composition Older Adult (60+ years) Alliston Alliston 9% 32% (Treetops) 5% Pre-School (under 5 years) 9% Beeton Adult (19 - 59 Outside New 18% years) Tecumseth 57% 8% School Age (5 - 12 years) Page 106 of 199 16% New Page 38 of 82 Tecumseth Youth (13 - 18 Tottenham (rural area) years) 26% 11% 9% Living in New Tecumseth 500 450 400 350 300 250 200 150 Would Relocate to New Tecumseth 100 50 0 Less than 5 years 5 to 10 years More than 10 years Do not live in New Tecumseth 36 Satisfaction with Arts and Cultural Opportunities 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% Page 107 of 199 0% Page 39 of 82 Pre-School (under 5 years) School Age (5 - 12 years) Youth (13-18 years) Adults (19 - 59 years) Older Adults (60+ years) 1. Not at all satisfied 2 3 4 5. Very satisfied 37 Satisfaction with Recreation Opportunities 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% Page 108 of 199 0% Pre-School (under 5 years) School Age (5 - 12 years) Youth (13-18 years) Adults (19 - 59 years) Older Adults (60+ years) Page 40 of 82 1. Not at all satisfied 2 3 4 5. Very satisfied 38 Reasons for Reduced Participation 100% 90% 80% 70% 60% 50% 40% Page 109 of 199 Page 41 of 82 30% 20% 10% 0% Lack of childcare Cost Distance / Lack of facilities Poor quality of the Lack of programs Lack of time Other reasons transportation facilities difficulty 1 - Not at all important 2 3 4 5 - Very important Other reasons given: Number Insufficient time slots/scheduling of activities 21 Lack of awareness/information 7 Lack of interest 5 Old age/poor health 5 Lack of variety 1 Too intimidating (fitness) 1 39 Participation in Activities 0 100 200 300 400 500 600 Walking or running for exercise Hockey / ice skating Swimming Baseball / softball / slow-pitch Camping Golf Off-leash dog walking Page 110 of 199 Acting or performing arts (performing or viewing) Page 42 of 82 Dance Soccer Ball hockey / lacrosse (arena floor) Skateboarding / scootering Basketball / volleyball Painting / drawing / sculpting / pottery Tennis Gymnastics Football / field hockey / ultimate Organized seniors' activities Pickleball / badminton Lawn bowling Other (please specify activity and frequency) 40 Frequency of Participation in Activities 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Acting or performing arts (performing or viewing) Ball hockey / lacrosse (arena floor) Baseball / softball / slow-pitch Basketball / volleyball Camping Dance Football / field hockey / ultimate Page 111 of 199 Golf Page 43 of 82 Gymnastics Hockey / ice skating Lawn bowling Off-leash dog walking Organized seniors' activities Painting / drawing / sculpting / pottery Pickleball / badminton Skateboarding / scootering Soccer Swimming Tennis Walking or running for exercise Other (please specify activity and frequency) Less than once a month 1-4 times a month 5-15 times a month More than 15 times a month 41 Frequency of Facility Use 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Arenas (ice) Arenas (floor) Baseball/softball diamonds Gyms (Town) Gyms (School Board - for non-school activity) Library programs Library resources Outdoor ice surface Outdoor multi-use courts (basketball, handball, etc.) Page 112 of 199 Outdoor pool Page 44 of 82 Outdoor splash pad Passive greenspace, such as picnic areas, woodlots, and open space Playgrounds Skate parks Soccer/football fields Tennis courts The Gibson Centre The Museum on the Boyne The Banting Homestead The South Simcoe Steam Train Tottenham Conservation Area (campground) Tottenham Conservation Area (other) Trails (Trans Canada Trail) Trails (other) Other (please specify facility and level of use) Less than once a month 1-4 times a month 5-15 times a month More than 15 times a month 42 Facility Use and Satisfaction 0 100 200 300 400 500 600 Passive greenspace, such as picnic areas, woodlots, and open space Playgrounds Trails (other) Arenas (ice) Library resources Trails (Trans Canada Trail) Outdoor splash pad Tottenham Conservation Area (other) Page 113 of 199 Library programs Page 45 of 82 Baseball/softball diamonds Arenas (floor) Gyms (Town) Outdoor pool The Gibson Centre Soccer/football fields Outdoor ice surface The South Simcoe Steam Train Tottenham Conservation Area (campground) The Museum on the Boyne Skate parks Outdoor multi-use courts (basketball, handball, etc.) Gyms (School Board - for non-school activity) Tennis courts The Banting Homestead Number of Identified Users Satisfaction (3/4/5) 43 Willingness to Travel 100% 90% 80% 70% 60% Page 114 of 199 Page 46 of 82 50% 40% 30% 20% 10% 0% A baseball/softball Arts and cultural A fitness facility An ice arena An indoor pool A skate park A soccer field diamond facilities Less than 5 minutes 5 to 10 minutes 11 to 20 minutes 21 to 30 minutes Over 30 minutes 44 Travelling a Barrier Travelling a Barrier by Age Group Preschool/Sc Yes hool Older Adult No (60+ years) 20% Age/Youth (0 80% - 18 years) 17% 83% Page 115 of 199 Page 47 of 82 Comments: Number Lack of nearby facilities/activities 33 Don't drive/rely on public transit/difficulties driving 23 Time to travel/timing of activities 11 Lack of parking/sidewalks/accessibility 4 45 Travelling a Barrier by Respondent Location Alliston Beeton (Treetops) 24% 5% New Tecumseth (rural area) 5% Alliston Outside New 25% Tecumseth 2% Page 116 of 199 Location Not Specified Tottenham Page 48 of 82 4% 35% Supporting Heritage Resources Supporting Cultural Resources Somewhat more Somewhat 15% more 23% Much more 9% Much more 10% About the Much less same 5% 57% About the Much less same 5% Somewhat 53% Somewhat less less 14% 9% 46 Additional Annual Property Tax User Fees for Facilities/Programs Up to $25 22% 25% to 50% 22% Less than Up to $50 25% 10% 38% 51% to 75% 10% Up to $100 5% More than 75% $0 Up to $200 None (fully 100% (fully3% 60% 2% paid by paid by user Page 117 of 199 More than property fees with no $200 taxes) tax support) Page 49 of 82 1% 23% 4% 47 Additional Annual Property Tax 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Arena - new ice surface Arena - upgrade of existing Baseball / softball diamonds - new or upgrades Gyms - new Indoor pool - new Libraries - new or upgrades Page 118 of 199 Museums - new or upgrades Page 50 of 82 Off-leash dog park - new Outdoor multi-use courts - new or upgrades Outdoor splash pads - new or upgrades Passive greenspace such as picnic areas, woodlots and open space - new Performing & visual arts - new or upgrades Playgrounds - new or upgrades Skate parks - new or upgrades Soccer / football fields - new or upgrades Tennis courts - new or upgrades Tottenham Conservation Area - upgrades Trails - completion of Trans Canada Trail Trails - other new or upgraded trails $0 Up to $25 Up to $50 Up to $100 Up to $200 More than $200 48 Importance of Park Features 100% 90% 80% 70% 60% 50% 40% 30% 20% Page 119 of 199 10% Page 51 of 82 0% Open space Pathways Playground structure Playing fields Picnic shelter Shade shelter 1 - Not at all important 2 3 4 5 - Very important Question #7 Percentage of Which park, recreation facility or program gives your family the most value? Total Respondents Open-Ended Response Recreation Centre/Arena/Outdoor Rink/Curling/Fitness Class/Gym 45.6% Parks (including dog parks, pavilion and bandshell) 31.2% Sporting Activities (including pool and splash pad) 29.4% Conservation Area/Trails/Forests/Other Outdoor 12.1% Programming and Cultural Activities 7.3% Out of Town 3.3% None 2.6% 49 Question #8 Percentage of What do you enjoy most about that park, recreation facility or program? Total Respondents Open-Ended Response Facility amenities 45.0% Programming 19.2% Location/Accessible/Convenient/Close by 13.4% Cleanliness/Well maintained/Safe 6.7% Affordable/Cost effective/Free 5.8% Page 120 of 199 Availability/Flexible pass use/Timing (hours of operation) 2.3% Page 52 of 82 Miscellaneous 25.1% Do not use facilities 2.8% Notes: Facility amenities include: Park amenities (variety of playground equipment, pavilion, washrooms, lots of space); Community centre amenities (fitness centre, services, place to hold fundraising events); Ice rink amenities (better ice surface, stands); Ball diamonds; Trails (walking, cycling, snow shoeing, birding, etc.); Pool; Splash pad; Hockey; Soccer fields; Tennis courts; Roller derby; Football; Ball hockey; Basketball; Curling; etc. Programming includes: Fitness programs/Gym/Walking track; Variety of programming/activities; Classes/Programs (unspecified); Library programs/Access to materials (books, movies); Sports programs for kids; Museum programs. Miscellaneous includes: Passive enjoyment of natural spaces (picnic, being outdoors, trees); Socialize/Community feeling/Inclusive environment; Participate in league play; Playing sports/Staying active; Family time/Fun for kids; Active enjoyment of natural spaces; 50 Instructors/Staff; Caters to a variety of ages; Community events (fall fair, concerts in the park, fireworks, street week festival); Dog friendly; Local history. Other Comments: Coventry needs a lot of work. We need a real library in town, how embarrassing. Has everything but a pool Indoor Olympic pool with spa/steam room/ sauna Indoor pool. Ease of registration. It would be nice if the Tottenham Community Centre offered more drop-in programs for children 10-16 More programs for seniors Page 121 of 199 More rec programs & indoor pool Needs improvement Page 53 of 82 Not much, heaters are not turned on during games and seating in smaller rink is uncomfortable and poorly situated to view the game properly Not very enjoyable if I have to drive 15 minutes to Alliston to do anything with the kids. Nothing free. Really need an indoor pool and NOT any other skating rink!!! Crazy we need to drive 25-30 km to go to Innisfil or Bradford for a family free swim. I'm not talking about Nottawasaga that has so many time restrictions. The town needs their own indoor pool where there is open swim, swim lessons, lengths...... The awful smell in the Rec center. I would call it...sweat or mould the game The opportunities are very limited and or expensive considering the options/what's available we built it We don't use the new tech facility because there's not swimming pool. We spend pretty well every weekend there all summer long 51 Question #18 Percentage of What recreation or leisure programs would you like to see offered in New Tecumseth that Total are not currently available? Respondents Open-Ended Response Swimming/Splash Pad Facility Improvements 23.6% Increased Programming Offerings 11.9% Miscellaneous Facility Improvements 6.9% Facility Improvement Locations Identified 6.0% Field/Courts Facility Improvements 3.1% Page 122 of 199 Improved Timing of Program Offerings 3.0% Page 54 of 82 Walking/Cycling Facility Improvements 1.8% Cultural Facility Improvements 1.2% 52 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 1 (a) New library for Tottenham: top priority. It should be a facility with reasonable resources, not the after-thought that exists now. More of the popular magazines should be available in the New Tecumseth system; shared periodicals are fine, perhaps on 1-week take-out. Example: there are NO photography mags available in Tottenham - and most people take photos these days! TCFC is a great location for the new planned (??) Tottenham library. (b) Small weight room needed for the TFCC: so that noisy weight banging does not give heart attacks to seniors who are doing other activities in the gym!! (c) Thanks in advance for any improvements that result from this survey. 2 a fitness centre in Beeton Page 123 of 199 3 An indoor pool is needed and better programs for kids ages 9-15. Page 55 of 82 4 A new community center in Beeton would be great. Someplace where anyone could go no matter their age. Offering more than just an arena. Indoor swimming pool would be great. 5 A new community Center in Beeton. After amalgamation, the other two urban areas have had either a new facility or an addition to their existing one. In the last master recreation study, Beeton was identified as being on the top of the list for a new facility. It would be a shame if The New Beeton facility was to somehow drop down the list in importance and somehow get bypassed. After the new community Center is built. We need to work on getting a train stop in Beeton for Steam Train from Tottenham. This, along with the new Community Centre will help keep the down town business core relevant. 6 A nominal fee with consideration for seniors and low-income families would ensure accessibility for all residents 7 A playground facility built at Coventry diamonds 8 A pool 100 percent and a youth center 9 A real Library, A Swimming Pool, Walking/Biking Trails 10 Adding an indoor pool and increasing the size of the fitness class rooms as they are too crowded during some classes. 11 adding facilities to support the growing population. 12 Affordable, no age barrier 13 Aging population New subdivision residents with "city" demands 14 All 3 diamonds in Tottenham - Keogh need lights for night games. The gym needs childcare. 53 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 15 All three historic communities should be looked after. Beeton needs a new Community Centre. 16 Alliston and Tottenham already have great rec facilities available... Beeton needs new facilities. perhaps a new pool to serve new Tecumseth. 17 Allow the facilities to use their ENTIRE operating budget for what it was intended for. NOT to be pilfered away to cover overruns in Alliston, or cover the costs of the MAYORS RODEO. The Beeton arena needs to be a top priority as it is not getting any younger, is being used by more and more different organizations in and outside of the town, and is getting to be an embarrassment to the town and the people of the town. The Tottenham fire hall desperately needs the expansion that it was promised many years ago as the newer trucks are barely able to make it through the doors anymore. One small snowfall and the aerial cannot exit due to clearance issues. This delay is going to prove costly to the Page 124 of 199 town one day when they get sued because the truck couldn't get there in time to save someone's life or property. Page 56 of 82 18 an Indoor Pool and a proper fitness facility at the NTRC 19 An indoor pool attached to the rec centre. The rec centre should be multi-use, not just the hockey rink it has become. A better fitness gym instead of the afterthought it is. More fitness programs. Indoor basketball courts, multi-use space. The rec centre should be full all the time. It's sad to drive by and see it empty. 20 An indoor pool is long overdue. Residents shouldn't have to drive to Bradford/Barrie for a public swim. And shouldn't have to pay very expensive membership fees to use the Nottawasaga's pool. 21 An indoor pool would be nice. My little loves to swim but we have to travel to Newmarket to swim in cooler weather. A fence all the way around the Gibson Baseball Diamond 22 An indoor pool. 23 An off-leash dog park. With the amount of dog owners, I'm very surprised there isn't one already. 24 Basketball 25 -basketball league -dodgeball league -an actual off leash dog park (off leash dog parks need to be fenced in and we don't have any in New Tecumseth) -the Alliston Memorial Arena needs a water bottle fill station. Every other facility in New Tecumseh has one and it gets incredibly hot in that arena in the summer. 54 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 26 Beeton arena does not need to be replaced - very little use; simply upgrade facility e.g. new washrooms. The Town's hard services (roads) are crumbling, that is where tax dollars need to be spent. In recent past Town has spent a lot of money on recreational capital while hard services deteriorated. 27 Beeton has nothing yet has a population boom happening with new housing 28 Beeton is seriously lacking in comparison to other areas. I would only be willing to pay more on my taxes if there was development in Beeton. Tottenham and Alliston have seen upgrades and new development on their facilities and grounds while Beeton has not. The Beeton arena needs work. The outdoor ice rink wasn't done this year. The splash pad only works occasionally. Page 125 of 199 29 Beeton needs a new arena Page 57 of 82 30 Beeton needs a new arena. Tottenham and Allison have new complexes paid for by the town. Beeton is still trying to fund a new complex through fundraising efforts... why? With all the new housing we need a new recreation complex to reflect our growth and development. 31 Beeton needs a new community center 32 Beeton needs more activities and sporting complex. And our trails are disappearing. Not everyone plays sports, some of us just want to be active by trail walking and swimming. 33 Beeton should get a facility like an Indoor Pool, it is in the middle of New Tec. Fair for Tottenham & Alliston Residents. Plus, they have nothing, for kids & family unless you like Hockey. 34 Beeton should have a new Community Centre 35 Before all else, money and resources need to be filtered in to proper and effective water filtration for Tottenham. Nothing else matters until residents have access to clean water. The current resolution is ineffective and costly. There are new and more effective ways to deal with this issue. The residents are NOT STUPID and the town has not pulled the wool over our eyes. Despite what you say officially THE WATER IN TOTTENHAM IS NOT CLEAN! 55 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 36 Better game times avail for softball on Sundays. Better availability of diamonds (unreasonable that we cannot use Gibson diamond when a solution to satisfy the Neighbour can be found). Better quality ball fields. Find somewhere else to hold relay for life other than our ball diamonds! When a tree is cut down, especially a large one that's been there for decades providing shade for our children during ball game (specifically McLean diamond), replace the tree...don't just leave the stump there for kids to jump on and get themselves. Replace the tree!!! There is no longer any shade there! 37 better maintenance of fields some field require upgrades including drainage, irrigation. With the increased participation in slo-pitch in Tottenham some new facilities are required 38 Better upkeep of baseball diamonds. Or just brand-new ones. Wasaga Beach has awesome diamonds. Base Borden has awesome diamonds. Page 126 of 199 Tottenham has better diamonds that are upkept. Page 58 of 82 39 BIKE PATHS! A LOT OF PEOPLE IN THIS TOWN USE BIKES AS A MEANS OF TRANSPORTATION, ITS A HEALTHY LIFESTYLE. LAWS PROHIBIT USE OF BIKES ON SIDEWALKS...... I DO NOT FEEL SAFE WITH MY KIDS ON THEIR BIKES ON THE ROADS WITH THE AMOUNT OF TRAFFIC THAT IS IN OUR COMMUNITY. THE TOWN NEEDS TO DO A MUCH BETTER JOB OF PROMOTING CYCLING AND EDUCATION OF BOTH CYCLIST AND DRIVERS OF THE LAWS TO ENSURE ALL IS SAFE 40 Bring back 6:30 am spin Wednesdays, boot camp Fridays 41 Brown Street playground needs work. Virtually all play stuff has been removed between fall 2016 and spring 2017. When will it be replaced. If not until 2018 as I have heard, then why was old stuff taken away so soon?? 42 Build a decent fitness facility in Alliston. One that does NOT have concrete floors with laminate flooring taped together. A larger space is needed for the classes that I attend. 43 Cleaning up the leaves in the fall at the parks! 44 Community clean ups may be beneficial. I have found needles and drug paraphernalia at the Riverdale park more than once. 45 Consider getting a step mills for cardio in the fitness centre. 46 Consider getting an indoor pool facility in Alliston. Tons of families that would use this facility in both winter and summer months. Nottawasaga only offers swimming lessons and is way too expensive to purchase a membership just to use the pool. 47 Consider neighbourhood ice surfaces where volunteers maintain 56 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 48 Consider the population growth in the south, the fact that not everyone plays hockey and think about being inclusive of all community members as opposed to a few particular groups. 49 Consider upgrading gym equipment. A lot of private gyms cheaper than New Tec. ,Saunas, older demographic need stretching equipment and abb equipment. Longer hours for the gyms. Make the gyms all the same to avoid overuse at one and no use at another. I have seen some of the programs that are offered and the only thing I can say is put them on well or not at all. The libraries need music downloading and more computers. The town can’t be everything to everybody as money is limited. The town needs recurring revenue e.g. rentals cell towers, solar panels, naming rights. 50 Considering the population, the current parks and rec offerings are quite good. With the rapidly growing population and tax base, the Page 127 of 199 offerings should increase by a comparable amount. Great work, to this point! Page 59 of 82 51 Cost is a huge factor in families being able to afford to participate in programs. Families paying over $700 for kids to play hockey is not realistic in today’s economy nor is paying $220 to play soccer in Tottenham compared to the $45 in Adjala for a better run program. Programs for preschool and school-aged children need to be at realistic times for people to participate - 1030am is not realistic for many 3- year olds to participate in a program on a Tuesday morning. 52 Dog parks are a place to encourage aggression and spread of disease. They do not help anything at all. 53 Don't close the hornets’ Nest! Only open during peak times of year and offer breakfast menu on weekends. Over the course of my travels within my kids sports I often hear people say how they love our arena for the restaurant. 54 Don’t waste money on disc golf no one ever uses! What a waste! We need an indoor pool for lessons and fitness no more ice rinks. Our parks are disgusting I can count on less than one hand the number of good updated ones. There is no accountability. The park on brown was supposed to be done last year and is still an untouched mud pit. Prioritize the children there is an abundance of them with nothing to do! 55 Drop-in centres for youth sports, preferably in a school gym. 56 Equality between the three towns or de-amalgamate as Tottenham was the wealthiest when we were forced to amalgamate. 57 Finding ways to connect the town with trails. Perhaps a recreational trail that goes from one side of Alliston to the other, or better, all the way around. 58 Firearm and archery training and target ranges for all ages. 57 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 59 Fix the parks and build a proper pool with the taxes you already collect. 60 Fix Tottenham spaces. Town facilities/ outdoor spaces look terrible. Grass not cut. There is an opportunity to create something special here. You gave the train, a conservation area and pond, trans Canada trail. Use it properly to attract tourism. Look at towns like Creemore. 61 Fixing and maintaining ball diamonds! 62 focus on completing trans-Canada trail this year 63 for question #22 - we already have to pay fees and membership costs associated with operating costs of facilities therefore day to day operational should be funded by the Town through our taxes Page 128 of 199 64 for starters I have lived in the treetops area for 1 and a half years and still do not receive the town paper. I would love to get info about the Page 60 of 82 community to my door. I wonder where all this new property tax money is going from our rapid growing community. So many young families require recreational facilities to keep fit and active. It NEEDS to be affordable. With the cost of living so many families are not able to afford sports programs. They become a luxury for rich families. I hope this doesn't happen in our community. Alliston could really benefit from a public pool. Thanks 65 Future growth of the town! Which will be double by 2032. 66 Get an indoor pool. 67 Get an indoor swimming pool!!!!!!!! 68 Get your act together please 69 Have better agreements with Outside clubs/organization that setup shop in town. Instead of wasting money for staffing to organize programs, rent out space a reasonable rate and have those clubs provide the service to community. The town should focus on facilities and rentals. 70 Having recycling bins in parks and sports fields. The majority of trash there is recyclable. 71 Heating the Nelson Arena 72 Help us get and stay healthy by offering affordable childcare at a workout facility as well as put in more parks to keep our children healthy and happy!! Oh, and please fix the water. We are poisoning our population with the quality of water the city provides. 58 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 73 Hiring people that care about their jobs. I have experienced a lack luster approach to fitness and ice scheduling where individuals do not respond to requests (voicemail/emails) leaving me to search elsewhere for these programs. Also, the Hornets restaurant is a huge opportunity that needs to be managed properly. The failures of the restaurant do not show the true sense of opportunity it has. For instance - no children's menu? Having people available for service. Time it takes to get food. There are 800 participants within the TNT Hockey organization alone. it's easy to say that there are over 5000 hockey participants that are in and out of the NTRC weekly from our community and others. If 25% of those people would eat at the restaurant at a $15 bill/person that's $18,750 per week during the hockey season. It's the product and the way it's managed that will get the people to come back during hockey's off season. Page 129 of 199 74 I am highly in favour of an off-leash dog park. I only answered that I'd pay up to $25 because I don't believe it should be expensive to Page 61 of 82 establish such a park. I believe in the importance of naturalized areas for people to relax in, whether by trails, benches, or picnics. The vegetation along the Boyne River in Riverdale Park is a mess, not a naturalized area. The trees are falling all over the place and there are no safe areas to stand or sit beside the river to watch it from. 75 I cannot stress enough that New Tec needs an indoor swimming pool. There are school programs that would be sending kids to the pool for drowning prevention, swimming is the second most popular sport among children 5-12. Drowning is the second highest cause of accidental death. We need a pool! 76 I don't know how to answer the last few questions because I am unaware of the standards. Property tax in Tottenham is already very high, our water is a huge problem, our downtown is falling apart, and there are very few affordable programs/resources offered by the town. If my property taxes go up, I will move. It's not worth living here. 77 I feel that in a town of this size it is absurd that we only have swimming lessons available for a couple of months in an entire year and it is completely dependent upon the weather conditions. I have travelled to both the Nottawasaga and Base Borden for our older three children in the past and am not able to enroll there for our younger three as it is not practical (program availability and distance as well). It bothers me that our younger children cannot have access to this necessary life skill in our own community without spending an unreasonable amount. Our youngest also has special needs, so outdoor summer swimming lessons only is disappointing as it is not a good option for her. 78 I hesitate to say that I would support a tax increase to support the development of individual facilities when they may not be built in Tottenham. I would resent a tax increase to build more facilities in Alliston. 59 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 79 I hope that many of our council members take any opportunity they have to view what other communities of our size or smaller have as they travel within Canada as well as internationally. I am disappointed that so much money is spent on arenas and sports fields that are difficult to access unless one has a vehicle. (I am not against hockey or field sports) I just feel it is time to spend our tax dollars on different physical activities for a broader range of ages and genders. 80 I hope that the town realizes that the Beeton Agricultural Society owns the green space north of the Rotary Park and is not part of the actual Town green space 81 I may be better able to answer the financial questions if I knew what operating costs actually were and how much the town has in tax money to support such programs/facilities. Page 130 of 199 82 I personally don't use any facilities in New Tecumseth I drive to Bolton and enjoy their facilities. I don't and won't support this town Page 62 of 82 83 I realize that Beeton is the smallest of the 3 communities, but it is growing too. The residents deserve more programmes in their own community so they don't always have to drive (or get a ride) to participate. New rec centre / more participation. 84 I really do not know how much money is collected for above activities. Should have be in the introduction to this survey. My answers were based on feelings, not on dollar amounts. 85 I think a new pool should be combined with a new arena for Beeton 86 I think that the town should consider the impact of art/performing art programs and how they impact existing groups and small business that already offer many of those services (classes, programs for youth, camps, etc.) Managing these groups/businesses is hard already. having to compete with the town is at times disheartening in such a small community. 87 I think the survey shouldn't assume that we know how much the town is giving to all areas already for #20 #21. The questions could give examples to illustrate #22 88 I think we should have money put in to fix our baseball fields and make them better for us. We pay a substantial amount to enter our teams each year to use the fields and some of the fields are not well kept at all. I also think each field should have an outhouse beside it, when we play at Doner, the washrooms are barely ever open and when the men's league teams play, they do not even open up the washroom facilities at all. I spend a lot of time driving somewhere to use their facilities when it should be easily accessed when we are at the field. 60 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 89 I think you need to engage the adults aged 25-45, there are programs for kids, there are programs for seniors but very little for the mentioned age group. I think an additional baseball diamond should be made. I think festivals like the potato festival should be larger and not split up amongst the town, find a venue or build one that can service the event. 90 I think you should consider starting from within! Every evening and weekend lights and computers are left on in the Admin building at 10 Wellington St E in Alliston. If this is happening at this location, I can guarantee you that this is happening at other locations too. I would love to see the town focus on services we can use year-round like an indoor swimming pool, instead of service that get use less often like the outdoor pool. I think you need to remember that not everyone in this town plays hockey! My son places baseball and they are always getting kicked off the field early because Alliston's fields are over booked and there are just too few of them. Lastly, you need to consider the youth Page 131 of 199 of this community. They have NOTHING to do and the few programs they do have get cut (like the board game club and D&D at the library.) Numbers are not everything. Getting kids off the street and into community activities not only helps the community, it keeps them safe. It Page 63 of 82 keeps us all safe! 91 I think you should consider taking better care of some of the parks...the one next to the new Alliston union on Church North the grass is a disaster and it’s a weed field! Also, the new potty they put there causes such a mess!!!! 92 I truly believe that it is important for the town that an indoor pool be built where water skills and activities are available, such as Red Cross programs to babies and moms swimming to Aqua Fit and heated pools for arthritic people. There are many ways a pool would aid our community, including developing programs for teenagers and adolescents. Seniors as well would use such a pool, if the Bolton pool is any indication. Their Aqua Fit programs are packed. As well, we need fully developed library programs, whereby the library becomes a community hub with programs for seniors, students, children along with the development of better digital services. 93 I used to be a member of Tottenham recreation, but find it difficult to get there. Would prefer to have a gym in town. Also, would like more clarity (mailing list would be fine!) to let people know when facilities like tennis courts and splash pads are being opened. 94 I would like the library to have its own building. Larger and sperate from the mall 95 I would like to see the gym at the NTRC be made bigger. It gets crowded and very hot in there especially in the summer when all the kids are home from college. 61 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 96 I would love to play pickle ball but all of the activities are for seniors during the day. There is nothing for adults that work. Maybe do badminton volleyball pickle ball a couple of evenings. 97 I would only be willing to pay more for upgrades etc. from my property taxes if the money went in Beeton. Don't want all the taxes going to programs in Alliston as it seems to be now. Don't want to pay for that!!!!' 98 I would really like to stress how much we need a fenced in DOG PARK!!!!! 99 If there is a garbage bin there should be a recycling bin. It makes no sense to not have them. 100 If they are running programs for preschoolers, they should offer one in the evening and one in the day per community rather than two programs in the evening in one community and two during the day in the other. Page 132 of 199 101 If you build it, they will come. Page 64 of 82 102 I'm very proud to be part of this diverse and progressive community. As the town continues to grow, it's important to preserve green space and conservation areas throughout the town to support the health and well-being of its residents. As an example, green space should be maintained in the west edge of 4th Line (at the town border) through the development of a park or a conservation area. 103 improve the fitness facility in Alliston - the fitness room and the gym are more of an afterthought than a well-planned facility like Tottenham 104 Improved water access at conservation area for launching kayaks or canoes, stocking of the pond for fishing, setting up fishing parks/areas within New Tec; improved trails, including the Trans Canada, within NTEC for hiking, snowshoeing, cycling, etc. Improved seating at NTRC rink#2 and not just in the arena but behind the glass too. Better use of heaters in all arenas, like maybe having them on and working! 105 In our household we are concerned that many evening fitness classes have been cancelled for the summer for no apparent reason. Our concerns have not been adequately addressed. There was mention of town gyms in this survey. I don't believe that there are actually gyms at the rec centre in Alliston. It would be good if there were so that people can book them for activities. 106 increase the service to current trail/pathways in the town; waste of time and resources and funds for the rail line into a trail 107 INDOOR FAMILY POOL 62 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 108 Indoor pool 109 Indoor pool 110 Indoor pool 111 Indoor pool 112 Indoor pool and better trail system 113 Indoor Pool and off leash dog park, west end of Alliston is being developed as well. 114 Indoor pool like they have in Bradford or the Holly Centre in Barrie. Page 133 of 199 115 Indoor pool needed Beeton recreation centre. Larger exercise room at New Tec rec centre Page 65 of 82 116 indoor pool please 117 Indoor pool please please please please! Oh, and fix the Tottenham Library it is currently so gross. No accessible doors to that plaza and completely unusable washrooms. Not great to take my baby there.... 118 Indoor pool, better parks for young children. 119 Indoor pool, larger early years center, larger library building, more community/continuing ed programs for all ages 120 Indoor pool. 121 Indoor pool. And stop using the gross peach smelling air freshener at the New Tec rec centre. Gross. 122 indoor swimming 123 Indoor swimming facility 124 Indoor swimming pool 125 Instead of building apartment condos use the grass and trees that are already there for fields for the children so they are not having to rush off the fields so the adults can play. Make the fields hard ball fields. 126 Investing in these programs and a facelift to old structure/programs will help our municipality grow. We've acquired the numbers, so may as well bring in the $ to do it. 127 It is a far distance from Alliston to Tottenham; please try and centralize programs when possible. 128 It is time to give Beeton a new facility 63 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 129 It's pathetic that you would ask how much more tax I would be willing to pay to have proper recreational facilities. In my opinion the town needs to figure out how to collect user fees from users outside the area whose tax dollars are not paying for the arena etc. Also, we need to look at facilities such as the Museum on the Boyne that are consistently open without foot traffic. 130 I've said it before; my main concern is cycling. General use outdoor walking trails would be great too, Earl Rowe is fantastic when closed but won't be as pleasant once it opens. 131 Just that clearly the demographic moving into Allis n is mostly new, young families, with small children, parents are always looking for something fun to do wig their kids/take them to/sign hem up for. 132 leave the heritage forest alone please please please Page 134 of 199 133 Less management staff Page 66 of 82 134 Less playground structures scattered throughout community and more big ones that have activities for older kids (10 plus) 135 less spending in Alliston and more in the south end of town (Tottenham & Beeton) 136 Lights on Coventry One. New Tottenham Library. Indoor Swimming Pool 137 Lights on Diamond 1 in Tottenham as well as looking into more diamonds to attach to the existing pavilion and field structure. More parking for said fields as well 138 Longer library hours and open days 139 Looking after ball parks with high usage first. Making sure the high-volume ball parks have the best facilities. 140 maintain and mark trails in wooded areas SR 10/7th Line and the Tottenham Forest. Bike paths between Tottenham, Beeton, and Alliston 141 Maintenance and upkeep 142 make Adj-Tos pay more 143 make Beeton better 144 make considerations for other activities - beyond hockey 64 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 145 Make the spaces more available to the public. Lack of arenas does not allow for any recreational time, and 4pm doesn't work with our community, we all drive to the city for employment. The new people to our town are commuters. Make the parks more welcoming. They fill like they were an afterthought. Lastly maintain the fields. Cutting them once every 3 weeks is not appealing and makes for going to them a drag. 146 Memorial arena doesn't have a wheelchair. 147 More advertising of what is available. Have lived here for 4 years and it took me this long to see what is available. 148 More affordable programs for teens in Alliston that is not hockey. Affordable adult programs, considering people that commute. New dog park. Page 135 of 199 149 More baseball diamonds Page 67 of 82 150 More classes, facilities that cater to working hours. Classes around 7 pm for commuters to participate. 151 More diamonds for adults 152 More dog parks 153 More garbage bins in and around all parks and trails is needed! 154 More in Tottenham and Beeton. 155 More money should be allocated to tennis courts 156 More parks as they [sic] area is being developed 157 more programming for seniors - promotion of physical fitness & nutrition, develop strategic plan with accountability 158 More tennis courts and they can be adapted to pickleball as well. 159 more walking trails, indoor year-round pool 160 more washrooms - senior future plans as more seniors move out of the city - transportation etc. 161 Need a new community centre in Beeton 162 NEED A SWIMMING POOL IN TOTTENHAM 163 New baseball diamond! 4 diamonds all in one area. Brand new! Only used by the adult baseball leagues! 164 new community facility in Beeton 65 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 165 New diamond. Better care of baseball diamonds. 166 New lights at Coventry park 167 new rec centre in Beeton 168 New recreation center for Beeton isn’t focused on hockey 169 New Tecumseth has completely failed to follow the provincial recommendations of the percentage of forested and green space for its area. Greed and money has killed this town and I am now looking for a new place to live where people actually give a damn where the dollar is not the bottom line. Page 136 of 199 170 No 171 No taxes should be needed for athletic fields, as the user fees are currently high enough to pay for / cover for upgrades Page 68 of 82 172 None 173 Non-residents should pay more than residents in New Tecumseth. We need non-residents to pay their fair share because they don't pay property taxes in New Tecumseth 174 not at this time 175 NTRC is a joke! Needs a gym, pool, tennis courts, etc. Bring back free tot lot. Town needs to invest in sports other than hockey!! We should have facilities in Alliston not just hockey arenas!!! 176 Off leash parks 177 Offer more in Beeton. It is growing we need a full multi useful centre. 178 Offering programs rotating from facility to facility so easily accessible to all 179 Off-leash dog park located in Beeton. 180 On road cycling routes 181 On-road access and off-road trails for off-highway vehicles such as snowmobiles and ATVs. 182 Our family would really like to see an indoor pool in Tottenham! And speaking of heritage - save the water tower. Skip the expensive paint job, fix the footings and make it last another 100 years. 66 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 183 Out of town users joining non-town run group programs should not be subject to extra charges, the town should be thankful that out of town people are using the local businesses while they are in town and that the groups are drawing outside people into town. The groups should also not be charged extra for out of towners because they are trying to cover their costs and the more people that join the better. Adding 20% to fees will deter out of towners from joining our nonprofit independent groups. Fine to charge out of towners extra for programs run by the town, but please leave the groups alone and be thankful these participants are supporting our groups to help keep them running and supporting local businesses while they are in town. 184 outdoor hockey rinks 185 Parking at some of the Trans Canada trail heads would be very helpful. Otherwise people either don't have access to the trails to are forced to Page 137 of 199 park on roads with little to no shoulders. Dangerous situation to do that. Page 69 of 82 186 Parks need more swings e.g. Treetops park has two swings and one baby swing and a lot of kids wanting to use them 187 Parks should be usable for walking without entrance-fees 188 Partnering with school board to build a theatre stage on the new high school 189 Paved trails 190 Places should be kept in their natural state, or as close to natural as possible. Conserving our past and history is very important. It shows reverence to and for our heritage. 191 Plan for growth 192 plant trees at Coventry Park. sun at dusk can be dangerous!! 193 Planting trees near playgrounds for future shade! 194 Please bring an off-leash dog park!!!!!!!! Pleas build a Playground in the mills street subdivision 195 Please build a pool in Beeton 196 Please build a shooting range for hunters and sport shooters 197 Please build an indoor pool...such a shame that one does not exist in this town!! Also, childcare options would be an amazing addition to our Recreation centre, allowing more parents to participate in programs where they wouldn't be able to otherwise. 198 Please consider cleaning up the Boyne river waterfront for use as trail. It's already used in some areas but in an unsafe manner due to underdevelopment 67 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 199 Please consider the need for QUALITY childcare during the hours of programming. How do you expect parents to take advantage of a program, the gym, a yoga class, if there is no one trusted to watch their child for an hour... 200 Please give Beeton a great facility. Is a pool feasible? New Tec should have an indoor pool and Beeton is the place! We have to go to Bradford at the moment and the 25-minute drive is a bit much. 201 Please provide the people working at your front desks with all the information they need to answer the publics questions & do their job well. Ex. if I want to know how much it costs to rent a facility (ex. gym floor, ice etc.) they should be able to tell you. If you want to know who an instructor of a program is, they should be able to tell you. 202 Please save the Tottenham Water Tower! Page 138 of 199 203 Please start the young kid programs earlier (ages 5 to 10). Start times of 5:30 would be better than 6:30. Thanks. Page 70 of 82 204 Please take care of the baseball diamonds. In the last couple of years, the fees go up and nothing has been done at the diamonds other than a piece of wood put on top of old wood for the bench. I would like to see someone come out and actually put down lines on the baseball diamonds for Friday and Sunday games most other towns do. I'd like the diamonds to be raked more as well. The diamonds in our town definitely need more TLC. 205 Please upgrade the splash park and extend play areas in all other parks! Brochures with $$ details on all rec activities, dates etc. would be great. More upkeep on ball diamonds is necessary. 206 Pls consider cleaning up the riverbank along the Boyne. (i.e. clearing up the dead trees on both banks) between King and Church St. With a few picnic tables and garbage cans, this could be a wonderful place for families, and visiting campers, to picnic by the river. With landscaping and some added gardens, it could be real draw for the downtown. 207 Pool 208 pool in Beeton 209 Pool in Tottenham 210 Preserve and upgrade the facilities and parks now and add new indoor pool central to all three areas. In a middle location. Beeton maybe. Draw people to that area. 211 preserve existing forest areas and allow use of trails in forest and other areas 212 Preserve rural culture 68 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 213 Provide low cost transportation so youth can participate and not impact parents who have to work - ESP during summer and non-school days. We will see less incidents of kids hanging around getting into trouble 214 Public indoor pool! Kids need to learn to swim. Too many people in town do not have a vehicle and should not have to travel outside our community to do this or pay outrageous fees to have lessons at the Nottawasaga inn. 215 put heat in the memorial arena rather than spending money on painting pictures on outside of building 216 Put light on diamond 1 at Coventry park 217 Q19 is badly constructed, I can’t answer it. Hockey although wildly popular is not the draw it once was. We have plenty of ice in New Tec between Tottenham & Alliston, these towns are not far apart, so a rink in Beeton is unnecessary. A small theatre would serve a need for Page 139 of 199 theatre, concerts and meetings of all sorts Page 71 of 82 218 Reach out to community for resources, support and volunteer services connecting our wonderful town. 2) Improve website 3) Advertise special events 4) Use social media effectively. Sincerely Joe K Grima 6903 2nd Line Tottenham, ON L0G 1W0 647-987-8368 Community Owner C.A.N. Http://www.meetup.com/canadian-activity-network-can/ 219 recreational firearms outdoors shooting 220 recreational firearms outdoors shooting. 221 Renting the ice at the Nott costs significantly less than at Town controlled and taxpayer subsidized facilities, and the Nott make a profit. Is there something that the Town can learn from the Nott about managing recreational facilities on a budget? 222 Residents paying any day entry into the conservation area is totally wrong when my taxes already go towards it. Stuff like pavilion rental and camping should be a 2-tier system like Innisfil. Especially when those pavilions were put in by the Lions’ Club etc. 223 Residents should not pay any additional fees Nonresidents should pay a user fee, or they do not allow to participate in rec programs 224 Ridiculous that we have no community pool 69 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 225 Salaries for upper management is too high. We need a pool. Tottenham needs garbage cans out near trails. Enforce dog 'poop n scoop' law in parks. Summer employment for students, Someone at the desk at the fitness centre at 6am. Need more interesting things for older adults. Just cards Mon + Tuesday in Tottenham. Not all people do sports. Maybe interesting classes like sewing, painting, cooking on week nights, not just Saturdays. 226 Save our historical sites, such as the Tottenham Water Tower. We've already lost too many in Tottenham. 227 Save Tottenham water tower 228 Sell the old Alliston Arena and use that money to add an attachment to the New Rec Centre for an indoor pool. We don't need another ice rink or floor space, we don't have an indoor pool. Page 140 of 199 229 Shutting down the old arena which is a cash drain, sell the land to fund proper facilities. Page 72 of 82 230 Simple things like gates and lights should work properly now. Lots of burned out lights. Maintenance needs to be monitored better. 231 Softball and baseball leagues in our town are very quickly growing and there's not near enough diamonds and the existing ones are in need of repairs and upgrades. 232 Splash pad at the Boulevard park! 233 Sport shooting and archery are fun, safe and anyone can participate. Sport shooting is one of the safest activities. 234 Sports are important but so are creative activities. There should be more of a balance of funding between arts and sports, and not necessarily to the Gibson Centre 235 Stock some fish in the ponds. Put resources into the upkeep and maintenance of our conservation area and the trails including the trans Canada trails. As far as the arenas proper heating and seating is crucial. Families pay exorbitant amounts of money for registration (one of the highest registration fees in Simcoe county) at the very least parents and spectators should be comfortable while watching their children play. 236 Stop nickle and diming us with all of this. User fees should be at a minimum! You are wasting money and charging not for profit groups for use of facilities. Christmas basket Group and the like should not be paying for use of facilities to help those in our community! There are too many running the show and the show is pitiful! 70 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 237 Stop using tax payer’s money to support leisure activities. If they are of value people will pay for them out of pocket. If they are not people won’t do them. Hockey is not a "right" it’s just a game like any other, and we should not be supporting it with tax money. 238 Subsidy for low income families. Programs based on income. Maybe essential programs for lower fee. Specialized for higher fee. 239 Support applications to corporate sponsors to defray the costs of arts and cultural activities for youth, seniors and those underprivileged. 240 Take money away from rim the museum and skating rinks. Go see how many people use the Bradford rec centre. It will give your head a shake at the little one they built in Alliston. How do u want the town to grow and more young families to enjoy when everything is so far Page 141 of 199 away? Ask Bradford how much they make on that facility and do research. It's worth it... but needs to get done sooner than later Page 73 of 82 241 Thank the Beeton and District Agricultural Society for the use of their land in Beeton 242 That is all for that. I suggest you pave roads instead of spending money on new signage for all the parks in the town. What a bad use of tax payer money that is. 243 That most residents have to commute to and from their job so weekday programs should be harrier during the evening NOT the day. 244 The Beeton arena is a hub for new and old Beeton families. Kids and grandparents use the ice facilities and all ages benefit from the social room upstairs. After 70 years, it’s time to build a new one. Include other ideas that will generate revenue from social functions, i.e. a rock climbing area for birthday parties, a large kitchen for social events and culinary classes, a fitness gym, etc. 245 The care of the actual sport's fields grass, they should be rolled in the spring. Foot prints, holes and weeds, the grass itself is in really terrible condition. Thanks for any consideration you could improve in this area would be greatly appreciated. 246 The Community Grants program run by parks and recreation is an awful system needs to be changed. Conservation park needs upgrades and rentals available canoes kayaks etc. Residents should be able to use the park for free outsiders should pay. 247 The cost of renting ice is very high. It is sad that we travel to the Nottawasaga because the cost from the town is so high. 248 The facilities are good considering the number of residents. Most specific activities should be user funded for the majority of the cost. 71 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 249 The most important things that I would like to see added to New Tecumseth are an indoor pool (25m long), some free tennis courts, and more walking/biking trails. This next one is likely out of Parks & Rec jurisdiction, but it would be nice to have a sidewalk or trail to walk or bike on to get to Walmart. Currently the sidewalks end at Downey Ave on Victoria Street when travelling east. We need to make the East end of town more accessible to pedestrians and cyclists. 250 The needs of sport shooters have been largely ignored by municipalities. They pay taxes and deserve safe and modern shooting facilities. 251 The New Tech Rec Complex is poorly designed, location and the use of the space and land was wasted. It could have been so much more. Who puts a bar in a rec complex and expects it to be profitable when it's away from the main part of town. Nobody wants to pay for a cab Page 142 of 199 from there and the atmosphere was not great. Not everything is about hockey. Instead of bringing the community together in a central space Page 74 of 82 people decided to go elsewhere. 252 The number or recreational facilities available should scale proportionately with population growth. It currently isn't. 253 The outdoor arena in Tottenham is a wasted space and waste of money. For the amount of time that it is actually open is not worth it. The Town would have been better off using those funds to put a proper ice pad in Tottenham. There is such a demand for ice for minor hockey, figure skating etc. that this would have been put to better use if it was an ice surface that could be used all of the time! 254 The outdoor rink in Tottenham is only used for 2 to 3 months of the year. It is never used outside of hockey season. It needs to be enclosed so it can be utilized in the spring, summer and fall. 255 The passive, free use items like trails deserve more consideration. The expensive things like arenas and pools need to be carefully thought about especially with the aging population represented in New Tecumseth on the recent census. 50+ year old woman are not big users of arenas but do like to walk and have social get togethers. Please look at your demographics when doing your planning! 256 The play park on Brown Street should be upgraded or changed to a dog park. It is currently being used by dog owners as a poop park and therefore not used by children. Really outdated equipment. 257 The town should reclaim parts of the old rail line from greedy, selfish landowners and put the trans Canada trail on it and make it safe for walkers and bikers. It is ridiculous owning the land and not using it forcing people out onto busy roads. Someone will be injured or worse eventually. 72 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 258 The wages of the management of New Tecumseth are at an incredibly high level. This is a town not the GTA. As an example of miss management/under management look at the debacle, at The Hornet's Nest. First the town buys the nest for $50,000, from a council member. With no apparent plan on the running of a restaurant. The person doing the hiring of the staff had/has no experience at any level. The non- full-time people were required to work at night, weekends and holidays. Because the full time person " I don't work past 4pm ,weekends or holidays. “HR forced the regular staff to work with an unwilling, unteachable, irresponsible family member of someone in upper management. You need qualified HR people who can hire the correct people to train and manage a money making opportunity; that The Hornet's Nest was. 259 Theatre locally, SSAC - should do more for other communities and not just Alliston! Parks need more attention and upgrades for sure, shade Page 143 of 199 support at Keogh park, love the idea of a dog park, skateboard park in Tottenham needs improvement painting of the outdoor nets in the Page 75 of 82 fields, outdoor basketball nets need repair, or more in the community at the parks, soccer nets in the parks be nice too. 260 There is little for teens to do in town. I am referring to teens who cannot afford team expenses. Someplace to go and play volleyball or basketball would be a good asset. Also, the ice and arena management is poor. The ice quality is far poorer than that of the Inn for example. Management of ice times needs improvement too. No perks for community Jr. Hockey team that basically guarantees excellent restaurant revenue on a regular basis. This town has lost its community atmosphere. Residents have been asking for an indoor pool for years. Hopefully if this ever comes to fruition, it will be better managed than present facilities. Reinstating a community spirit is essential. 261 There is nowhere to swim in Beeton, and the Tottenham pond is disgusting. 262 There needs to be more baseball diamonds for games. With so many leagues in the town, space is limited, games are cut short etc. As a parent that pays for their child to play a sport, it is expected that they will get the correct game time allotted. Quite frequently my son's ball team will be coming off of a diamond earlier because an older adult league wants to get on the diamond. This is not fair. Children have as much right to play as anyone else. And the fact that a permit is needed to use a baseball diamond now for a parent to want to go throw some balls around with their kid is absolutely ridiculous. This community is growing and our recreation facilities are not up to par with the population growth. But there needs to be more baseball areas and an indoor pool. 73 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 263 These programs have been lax for many years, while citizens have been raked of taxes for wages, benefits etc. of town employees. These parks should have been FIRST, not after the perks of council 264 Those last three questions are stupid. How can we make a decision without knowing any facts...facts like how much is already spent? 265 too much hockey in this town, we should spread the wealth, we need transportation, we need an indoor pool, where are our tax dollars, spent on advisors, waste of money, just do it!!!!!!!!!!!! 266 Tottenham desperately needs a swimming pool/lessons. Parkettes in the area need to be upgraded so that kids can play in their own neighborhood. Summer camps for kids in Tottenham that involve swimming & arts (not performing arts) Page 144 of 199 267 Tottenham diamonds should be taken care of the same as Alliston Page 76 of 82 268 Tottenham needs an indoor pool! 269 Tough to answer questions 20-22 when it doesn't provide you background information to properly answer. 270 Town desperately needs a pool with 25m lanes and normal deep end for both senior’s fitness programs and youth sports plus lifesaving skills. 271 Town of New Tech needs to consider multi-use facilities (i.e. gym/pool/gymnasium/arena). The Town is expanding dramatically with the various new subdivisions. Recreation programs will be extremely important to the new families/residents moving into the area. Adding an indoor pool would be ideal in Tottenham. Also, adding a step mill (or two) to Tottenham fitness center would be great. 272 town residents should be able to use the Tottenham Conservation Area for free - they should not have to pay the same user fees as outside visitors to the area 273 Transit 274 Updating older parks like the Potter Crescent Park and Gunning Park. 275 Updating the Tottenham and Beeton arenas it is a disgrace the cost of property taxes and what little is offered and the how old and outdated these arenas are. The fact there is no indoor pool in an area with a growing population is very frustrating. 276 Upgrade Queen Park Alliston 74 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 277 Upgrade to the gym facilities especially in Alliston. Also, the air circulation in the entire NTRC is awful. It's no secret that there is an issue as I've had many, many conversations with many staff who have said 'there is an issue!!' This should be addressed. 278 Upgrades and updates to all parks. 279 Upgrading baseball diamonds. The cost is way too much for the quality of the field we're given. Also consider allowing hardball more diamond time. Softball has taken over Alliston. It’s time to share!!!!!! 280 user fees since if a proper assessment of the users would indicate 33 to 50 percent are outside users. And not tax contributors. improved efficiencies study to determine efficiencies of facilities and programs offered Page 145 of 199 281 We already pay enough for housing in new Tecumseh with the limited opportunities that are here because not everyone works for Honda. Page 77 of 82 282 We already pay higher taxes than other residents. An indoor pool central New Tec. Not at north end. 283 We are in desperate need of a library building in Tottenham, the mall is a disaster, the facilities keep shrinking while the community is growing and the mall is a dirty, disgusting place to be with horrid washrooms and a leaking skylight that could fall down on someone at any time. The library needs to be more accessible, have washrooms, have more space, have separate room for programs - kids are noisy and it does interfere with studying and research, more (up-to-date and working) computers, better Wi-Fi and quiet rooms for studying in. What is available now is a disgrace and the Town ought to be ashamed and embarrassed. 284 We are in desperate need of a new baseball park!! Our town can no longer support all the teams and new interest in baseball. 285 We are in need of a larger stage/theatre - so many arts and dance programs could benefit - perhaps partnering with a high school for a great facility to be used by all. 286 We came from Newmarket, where the family programs for kids were plentiful. I hope to see more options and time slots for kids’ programs. There is also a gross undersupply of child care in Tottenham 287 We don't have an indoor pool - sell the old Alliston Arena, we built the new Tec Rec Centre to replace it. So, sell it and use the funds to get a pool like Bradford. 75 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 288 We have lived in Beeton over twenty years now. Our 3 kids grew up here and went to public and high school in New Tec. All were involved in sports soccer, baseball, ball hockey etc. Not ice hockey as too expensive. Used the library and my husband and I still do. Would absolutely love an indoor pool or indoor pool/ fitness facility here in New Tec. Love swimming. Not ice hockey and there are too many arenas here in New Tec already. Invest in other options. People's other interests please. That I would support. Not more ice surface. 289 We need a new recreation community centre in Beeton. 290 We need a pool or several 291 We need a proper Library in Tottenham, which serves all age groups, this current situation is embarrassing and with all the new people Page 146 of 199 moving in it is pitiful compared to what they are use too. We need a swimming pool as it services ALL age groups. Page 78 of 82 292 We need a rec centre 293 We need a theatre facility larger than the current Gibson Centre. Something that would allow for set changes and dance recitals. 294 we need an indoor pool 295 We need an indoor pool in this community!! 296 We need an indoor pool preferably at the recreation center that offers swimming lessons tired if going to the base or to the Nott. It is a huge problem with our town not offering swimming lessons and other aquatic programs. Also, our skate park is really crappy, and our kids love riding things would be nice to upgrade it. 297 We need an indoor swimming pool and more baseball diamonds. 298 We need more access to baseball diamonds. I know of at least 5 families who had to go to Everett to play hardball because there was no room on New Tecumseth teams. Families should not have to travel to other municipalities to have their children participate in sport. 299 We need more diamonds build a complex center these diamonds have been here forever when there was only 2800 ppl living here now that there is 28000 and no new diamonds have been built it is unacceptable. Nowhere where kids can go play basketball. But back to baseball diamonds kids were turned down this year due to lack of fields this is unacceptable no kid or kids should be turned down from playing recreational sports or activities. Shawn Skelton 76 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 300 We need more trails and/or walking paths. A paved path would be nice which could be shared with bicycles. Even better would be a separate bike path! We need more summer events like a monthly farmers market. 301 We need pickle ball courts and an indoor pool. 302 We really need a public indoor pool in Alliston. 303 We should have to pay for due to wasteful spending and mismanagement 304 Wish there were a playground in the older part of Alliston, Banting Highschool Area. All the new developments seem to have parks built into their divisions. It's a very long walk for young ones to Riverdale Park, really would like a playground closer to home so we could walk there. Page 147 of 199 305 With increasing tax base, I would hope taxes would not need to increase to improve services. Additional fees/user fees on certain services Page 79 of 82 shouldn't exist. 306 Would look into upgrading areas for community members to enjoy the outdoors, trails for dogs or dog parks, upgrading of baseball diamonds or adding additional diamonds for all leagues to share. 307 Would love to see the first field at Coventry have lights. It would open up many more slots for scheduling adult and older youth games, and leave more slots open for younger children earlier in the evening. 308 YES, IN DOOR POOL IN ALLISTON and a covered outdoor ball hockey pad 309 Yes, making use of empty fields and turning it into baseball diamonds. The town is growing and our kids don't have enough practice time or are being rushed off the diamonds because of soft ball adult leagues. Kids should come first!!! 310 Yes. It has always left me baffled that such a beautiful town like Alliston has so little. There is nothing for teenagers to do. There is no indoor pool. No outdoor ice rinks. All the do is get into trouble. There's no bowling alleys etc. It greatly lacks for older children as well as adults. No one should have to travel outside of town to go swimming or pay incredible amounts for memberships at the NOTT. as well there is so many beautiful areas in Alliston and no walking paths. Cities like Orillia have beauti paths that go from one end of town to the other. There is nothing like that here. 311 You need a Coventry type sports complex (baseball) in Alliston. Or you need to irrigate & roll the current diamonds on a regular basis, upgrade the fences/dugouts/bleachers/warning track of Doner/Peterman and McLean. 312 You nickle & dime us now for poor facilities or lack thereof. Start to consider the people of this town, especially the youth. 77 Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 313 You should consider partnering with the school board to have a theatre built in the new school 314 You should stop wasting our tax dollars and we would have lots for Park and Rec. Mike M. Really put us a financial hole. He should be charged or at least held accountable for what he did! 315 You supply no data for current support/ investments so how can we reply to the above questions on support payment increase or decrease??. I think the town should better manage what funds they are already receiving. 316 Young families in Tottenham aren't going to Alliston...especially with Bolton and Bradford the same distance away. Build programs in the south that meet new family needs. I want to drive or walk to these places hence why we use our local parks and trails so often. I’m not driving 25 min to do that in Alliston. Page 148 of 199 Page 80 of 82 78 79 Page 81 of 82 Page 149 of 199 CFMP Appendices:154 Page 82 of 82 Page 150 of 199 COUNCIL MEETING NOVEMBER 27, 2017 REPORT #PRC-2017-40 - ADDITIONAL INFORMATION MEMORANDUM PARKS, RECREATION & CULTURE DEPARTMENT ADDITIONAL INFORMATION MEMORANDUM TO ITEM CW-5(9), COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 13, 2017: REPORT #PRC-2017-40 – COMMUNITY GRANT PROGRAM POLICY REVIEW RECOMMENDATION That Report #PRC-2017-40 be received; And further that the Additional Information Report to Item CW-5(9) from the Director of Parks, Recreation and Culture dated November 27, 2017 be received; And that Council approve the updated Town of New Tecumseth Community Grant Policy included as Attachment #2 to the Additional Information Report to Report #PRC- 2017-40, dated November 27, 2017; And that staff be directed to notify local community groups and agencies of the amended policy during the promotion of the 2018 Community Grant Program application intake period. OBJECTIVE The purpose of this report is to propose further amendments to the Community Grant Program Policy, as directed by Council and recommended by Committee of the Whole. BACKGROUND At its meeting on August 28, 2017, Council approved the following resolution: Whereas Council has approved changes related to the Community Grants Program; Be it resolved that staff be directed to review, revise and make a more concise policy, as it relates to meeting deadlines for the 2018 budget discussions with consideration given to the following: • Remove all group names from the policy, • Check for duplication, ambiguity etc. of wording in the policy, Page 151 of 199 Report #PRC-2017-40 - ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 • Improve the wording of the ‘not withstanding clause’, to provide a cap for requests within the limit of the annual approved budget amounts to avoid a time-consuming apportionment process, • Clarify those applicants not eligible for funds with bold, red print on the grant policy and grant application forms, • Address timing for release of all approved funds to those who have requested assistance, • As well as other recommendations staff may have to help streamline the process. At their meeting on November 13, 2017, the Committee of the Whole recommended the following: That Report #PRC-2017-40 be received; And further that the updated Town of New Tecumseth Community Grant Policy included as an attachment to Report #PRC-2017-40 be approved as amended; And further that staff bring back the revised Community Grant Policy to the next Council Meeting with respect to an amendment to provide that organizations can apply for one grant per year within each category; And further that staff be directed to notify local community groups and agencies of the amended policy during the promotion of the 2018 Community Grant Program application intake period. COMMENTS AND CONSIDERATIONS Staff have revised the draft policy in accordance with the November 13, 2017 Committee of the Whole recommendation and with minor grammatical or clarifying amendments. Attachment #1 illustrates all revisions made to the policy prior to (in red font) and after the November 13, 2017 recommendation (in blue font). Attachment #2 is a "clean" copy of the revised draft policy without tracked changes or editing notifications. Page 2 of 16 Page 152 of 199 Report #PRC-2017-40 - ADDITIONAL INFORMATION MEMORANDUM, November 27, 2017 FINANCIAL CONSIDERATIONS There are no financial considerations for this report at this time. Respectfully submitted: ______Patrick D’Almada, BAS, MPA Director of Parks, Recreation and Culture Attachments: □ Attachment #1 - Revised Draft Grant Policy Showing All Revisions □ Attachment #2 - Revised Grant Policy - Clean Copy Approved By: Department: Status: Mark Sirr, CPA, CMA, Finance Approved - 23 Nov 2017 Treasurer/Director of Finance Blaine Parkin, P. Eng., CAO CAO Approved - 23 Nov 2017 Page 3 of 16 Page 153 of 199 ATTACHMENT #1 Amended policy with tracked TOWN OF NEW TECUMSETH changes COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) RED CHANGES – from Committee of the Whole POLICY STATEMENT Report #PRC-2017-39 The Town of New Tecumseth Community Grant Program Policy establishes eligibility BLUE CHANGES – made after requirements; identifies the types of funding available; and outlines application and monitoring Committee of the Whole, requirements. Preferences will be given to not-for-profit organizations that demonstrate November 13, 2017 community support, efficient use of resources, sound business practices and develop volunteer knowledge, skills and self-reliance. RELATIONSHIP TO THE TOWN’S STRATEGIC PLAN The purpose of the Community Fund Program is in keeping with the Town’s strategic objective to preserve the heritage and promote the provision of a diversity of cultural activities, and active and passive recreational opportunities which reflect the range of lifestyle interests, ages, and states of health and mobility of residents. PURPOSE The Town of New Tecumseth recognizes the valued contributions being provided, through the volunteer efforts of community organizations and agencies, on behalf of the citizens. Community grant funding demonstrates Council’s commitment to working with groups that provide these beneficial programs, services or projects to the community, while at the same time recognizing the financial constraints impacting the Town’s ability to provide funding to groups. The New Tecumseth Community Grant Program is available to support not-for-profit organizations, whose initiatives add to the quality of life within the community. Town of New Tecumseth Council, in the course of its annual budget deliberations, and subject to budget constraints, may approve discretionary grants to support such organizations, groups and/or events that are considered core services, and will have a direct or indirect benefit to the residents of the Town of New Tecumseth. Consideration of requests for municipal grants shall be in accordance with this policy. Organizations requesting grant funding outside of this policy must make a presentation to Council at the annual Public Budget Meeting. Council will consider their request as part of the annual budget process. Applications must be received, in writing on the appropriate application form, addressed to the Town Clerk, and will be considered in the year in which the funds are requested. All information must be provided on the application form in order to be eligible. There will be ONE grant application deadline each year. An organization may only request financial assistance once in a calendar year. Page 1 of 7 Page 4 of 16 Page 154 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) COMMUNITY GRANTS PROGRAM: The Town's Grant Program is comprised of three categories as follows: 1. Community Grant Program This category provides funding to assist organizations that provide core services to the community, which are not provided by the Town, and are beneficial to the community. Funds provided in this category will include requests for initial start-up funding, equipment, material and supplies purchases, or to offset Town established user fees to rent space, equipment or supplies, which may include but is not limited to, space rental, signs, equipment (e.g. tables, chairs, sound system, etc.) or in-kind services (e.g. staff set up / take down, re-locating picnic tables, etc.). Groups considering a request to have Town user fees waived must apply for a grant in this category in the Community Grant category. The maximum amount of funding a group can receive for a Community Grant is $2,000. Requests in excess of $2,000 will not be considered. Commented [HR1]: As per Council Resolution: Improve the wording of the notwithstanding clause, to provide a cap for requests within the limit of the annual approved budget amounts to avoid a 2. Community Events Grant Program time consuming apportionment process. This category provides organizations with financial support to assist with the delivery of a variety of community celebrations, festivals, and special events, which Council considers core services to the community. Examples may include but are not limited to: Beeton Honey Festival • Bluegrass Festival • Tottenham Community Week • Alliston Annual Potato Festival • Beeton Fall Fair • Additional events which Council approves as core community events from time to time Commented [HR2]: As per Council Resolution: Remove all group But will not include events such as The following events will not qualify for a grant:: names from the policy. • Fundraising events • Events which raise funds for another organization • Events hosted by the private sector or individuals Commented [HR3]: As per Council Resolution: Clarify those applicants not eligible for funds with bold, red print on the grant policy and grant application forms. Organizations wanting to have their event considered a core community event must register and have the event approved by Council in advance of the annual Community Events Grant Program. Commented [HR4]: As per Council Resolution: recommendations staff may have to help streamline the process. The maximum amount of funding a group can receive for a Community Event Grant is $2,000. Requests in excess of $2,000 will not be considered Commented [HR5]: As per Council Resolution: Improve the wording of the notwithstanding clause, to provide a cap for requests within the limit of the annual approved budget amounts to avoid a 3. Community Arts, Culture and Tourism Grant Program time-consuming apportionment process. This category supports local not-for-profit organizations promoting opportunities in artistic expression and cultural endeavours for people of all ages, through education and participation, as well as supporting tourism and development activities. This category will also support the operation of significant cultural facilities which provide core services to the community. Examples may include but are not limited to: Page 2 of 7 Page 5 of 16 Page 155 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) • Gibson Cultural Centre • Sir Fredrick Banting Homestead • South Simcoe Railway • Additional facilities and endeavours which Council approves as core for the community, from time to time Organizations wanting to have their facility or endeavour considered a core must register, meet the criteria outlined in the policy, and have the event approved by Council in advance of the annual Community Arts, Culture and Tourism Grant Program process. Commented [HR6]: As per Council Resolution: recommendations staff may have to help streamline the process. GRANT APPLICATION PROCESS All applications will be received, date stamped, then reviewed by staff to ensure that applications are completed in full, and applicants meet all of the criteria. Applications are to be on a form prescribed by the Town of New Tecumseth and must be accompanied by: • Most recent financial statement. • Proposed budget for the current operating year. • Brief description of the organization, including its constitution, mission statement or statement of purpose. • List of volunteer Board of Directors/Executive (name and address). • Purpose for which grant will be used. The applicant must demonstrate that the funding will support community programs and services. • Other sources of funding the applicant has applied for or obtained. • Reporting on how the previous year’s approved grant funds were used. Commented [HR7]: As per Council Resolution: recommendations staff may have to help streamline the process. It is the applicant’s responsibility to submit the application by the stated deadline. The applicant should check to ensure that the application is complete, signed, accurate, legible, and submitted in the correct order with the correct number of copies. The Town will not follow up on any of these requirements as this is the applicant’s responsibility. The Town will not automatically notify the applicant when the application package is received. ELIGIBILITY CRITERIA The Town of New Tecumseth Grants Program is are intended to support not-for-profit organizations and groups whose programs and services are aligned with the goals of the Town of New Tecumseth’s sStrategic Plan priorities. Priority will be given to organizations that provide core recreation, artistic and cultural programs and services for the benefit of the New Tecumseth community. To be eligible for financial support organizations must: • be a registered charity and/or non-profit organization; • be administered directly by a volunteer board/executive/organizing committee with at least 5 members and a minimum of 4 members not family related; (Required for grant requests over $2,000; taken into consideration for grant requests under $2,000) • hold an annual general meeting and have a board of directors or executive committee elected from the general membership through a democratic election process; (Required for grant requests over $2,000; taken into consideration for grant requests under $2,000) Commented [HR8]: As per Council Resolution: • provide financial and bank statements from or the previous 2 years; recommendations staff may have to help streamline the process. • primarily serve at least 75% of New Tecumseth’s residents/ratepayers unless evidence is provided to support the exceptions noted below*; Page 3 of 7 Page 6 of 16 Page 156 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) • have a demonstrated record of regular, ongoing successful programming / events; • build capacity for the Town or improve effectiveness to extend services to the general public; • demonstrate sufficient resources to be able to deliver the services and programs for which funding is being sought; provide an operating budget for the organization’s operating year in which funds received would be utilized; • have completed all program requirements associated with a previous grant received from the Town; • complete and submit an official grant application form according to the Grants Program deadline; • the organization must be contributing at least 50% of the project amount being requested in the form of cash or in-kind contributions. *Exceptions to 75% New Tecumseth residency: Recognizing that a broader population base is sometimes required for an organization to be successful, applicants may be exempt from this standard if the organization meets one of the following criteria: • provides an emerging or unique service; • services a population with special needs; • caters to a high performance/elite level of activity; • showcases community events which draw a significant audience base; ACTIVITIES NOT ELIGIBLE FOR FUNDING Commented [HR9]: As per Council Resolution: Clarify those The following activities will not be eligible for funding: applicants not eligible for funds with bold, red print on the grant • services which are clearly within the mandate of other levels of government; policy and grant application forms. • services which are primarily educational (in particular, academic or technical training); • transportation expenses; • processing legal or human rights cases; • paying off deficits; • attendance at or fees for conferences, workshops or other forms of training; • duplication of funding received or requested from another funding organization or level of government; • activities that could be deemed discriminatory as defined by the Ontario Human Rights Code; • activities whose purpose is to promote religious doctrine or are being led by a person whose mandate includes the promotion of religious doctrine; • political and/or advocacy activities; • fundraising activities; • flow-through funding (where the intent is to directly raise funds and redistribute these funds to other groups or organizations). Applicants not eligible for funding The following applicants will not be eligible for funding: • individuals; • for-profit organizations; Page 4 of 7 Page 7 of 16 Page 157 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) • foundations, groups or individuals which raise funds for a not-for-profit, for-profit organization or another level of government and their associated groups or agencies; • universities, colleges, schools and their associated/auxiliary groups or agencies; • organizations considered to be within the social service sector; • organizations whose purpose is related to political activity; • organizations which are not in good financial standing with the Town. FUNDING LIMITS AND TIMELINES The maximum financial amount given to any one group/organization, in a calendar year, per eligible category, shall not exceed the amount approved by Council annually, and the maximum amount for that category, as indicated on the annual grant application form and in this policy. Only one grant, per year, per organization within an eligible category will be considered by Council. Organizations may apply for one grant, per year within each eligible category. Commented [HR10]: As per recommendation from Committee of the Whole, November 13, 2017 If a group has a financial surplus or reserve from the previous year of operation, and it is not designated for a specific purpose, the amount of surplus or reserve will may be deducted from any grant considered for the organization; The grant application deadline will be the last day of February of each calendar year. Eligible, grant applications will be brought forward for Council consideration at the 2nd Committee of the Whole in April of each calendar year. . Commented [HR11]: As per Council Resolution: Address timing for release of all approved funds to those who have requested Community Grant Program Timelines assistance. Commented [HR12]: Clarification of Timelines and Deadlines December 1st Grant Application Intake Period commences Last day of February, 4:30 pm Deadline for grant applications to be received March/April Grant Review Committee meets 2nd Committee of the Whole in April Eligible grants applications brought forward for consideration 1st Council Meeting in May Ratification of Grant Application recommendations by Council Grant recipients must utilize the grants by December 31 of the year in which the grant was issued. FUNDING EVALUATION CRITERIA If an organization meets the eligibility criteria, the following consideration will be given to determine the amount of the grant: • the benefit to the New Tecumseth community and the need for these projects / services must be clearly demonstrated; • extent of contribution to the enrichment of community life; • how the community is made aware of the programs and services they provide and how the community can participate; Page 5 of 7 Page 8 of 16 Page 158 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) • the amount of funding requested, and financial need, compared to the organization’s annual budget; • demonstrated ability to manage and sustain growth that may result from a grant; • degree of community involvement, support and the number of residents served; • extent of working together with other community groups; • effectiveness (outcomes) of efforts at the conclusion of the project; • degree to which the program, services and activities are consistent with community support, efficient use of resources, sound business practices and development of volunteer knowledge, skills and self-reliance. • funding limits outlined in the annual grant application. Notwithstanding the eligibility and evaluation criteria above, Council may approve application requests that do not meet all criteria or are inconsistent with the non-eligibility activities outlined in this policy, at their discretion,. provided that the requested amount in the application does not exceed the annual approved Community Grant Program budget. Commented [HR13]: As per Council Resolution: Improve the wording of the not withstanding clause, to provide a cap for requests within the limit of the annual approved budget amounts to avoid a time comsuming apportionment process. APPLICATION REVIEW and APPROVAL PROCESS The Town Clerk Director of Parks, Recreation and Culture or designate will review the application for completeness. Eligibility Criteria Groups applying for a TNT grant must comply with the criteria outlined in the policy. Grants will be awarded on a first-come, first-served basis, with priority given to groups which submit complete Commented [HR14]: As per Council Resolution: Check for grant applications on time, and on the approved application form. duplication, ambiguity etc. of wording in the policy. Town of New Tecumseth Grants Review Committee Complete Grant Applications will be reviewed by the Town of New Tecumseth Grants Review Committee consisting of: • The Mayor; • The Town Clerk or designate; • The Director of Parks, Recreation and Culture or designate; • Committee Administrator. The committee will then make a recommendation to Council, utilizing the approved criteria in this policy to assess and confirm eligibility for funding, within the annually approved budget limits. Notification of Application Status After Council approval, applicants will be notified regarding the status of their request and funds will be distributed. Grant applicants will be notified by the date included in the annual grant application form. All successful grant applicants will receive written notification regarding the Commented [HR15]: As per Council Resolution: Check for amount and specific uses of the funding, and any funding conditions and applicable agreement duplication, ambiguity etc. of wording in the policy. Page 6 of 7 Page 9 of 16 Page 159 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) requirements within two weeks of approval by Council. Funding will be released with documentation of expected evaluation and reporting requirements. Available Funds All grant opportunities are contingent on the allocation of funding as part of the town’s budget process. The total funding available for grants will be determined annually through the budget process. The total funding available for grants from the fund will be determined annually through the budget process. Timing for Use of Funds Successful candidates must use the grants by December 31 of the year in which the grant was issued. Follow Up Report A follow-up report from the organization, describing how the approved grant funds were used, is required to be submitted before the end of the fiscal year in which the grant was issued. The applicant / organization will not be eligible for future grants if the follow-up report is not received within this timeline. Commented [HR16]: As per Council Resolution: Check for duplication, ambiguity etc. of wording in the policy. Now addressed in sections above. Page 7 of 7 Page 10 of 16 Page 160 of 199 ATTACHMENT #2 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) POLICY STATEMENT The Town of New Tecumseth Community Grant Program Policy establishes eligibility requirements; identifies the types of funding available; and outlines application and monitoring requirements. Preferences will be given to not-for-profit organizations that demonstrate community support, efficient use of resources, sound business practices and develop volunteer knowledge, skills and self-reliance. RELATIONSHIP TO THE TOWN’S STRATEGIC PLAN The purpose of the Community Fund Program is in keeping with the Town’s strategic objective to preserve the heritage and promote the provision of a diversity of cultural activities, and active and passive recreational opportunities which reflect the range of lifestyle interests, ages, and states of health and mobility of residents. PURPOSE The Town of New Tecumseth recognizes the valued contributions being provided, through the volunteer efforts of community organizations and agencies, on behalf of the citizens. Community grant funding demonstrates Council’s commitment to working with groups that provide these beneficial programs, services or projects to the community, while at the same time recognizing the financial constraints impacting the Town’s ability to provide funding to groups. The New Tecumseth Community Grant Program is available to support not-for-profit organizations, whose initiatives add to the quality of life within the community. Town of New Tecumseth Council, in the course of its annual budget deliberations, and subject to budget constraints, may approve discretionary grants to support such organizations, groups and/or events that are considered core services, and will have a direct or indirect benefit to the residents of the Town of New Tecumseth. Consideration of requests for municipal grants shall be in accordance with this policy. Organizations requesting grant funding outside of this policy must make a presentation to Council at the annual Public Budget Meeting. Council will consider their request as part of the annual budget process. Applications must be received, in writing on the appropriate application form, addressed to the Town Clerk, and will be considered in the year in which the funds are requested. All information must be provided on the application form in order to be eligible. There will be ONE grant application deadline each year. An organization may only request financial assistance once in a calendar year. Page 1 of 6 Page 11 of 16 Page 161 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) COMMUNITY GRANTS PROGRAM: The Town's Grant Program is comprised of three categories as follows: 1. Community Grant This category provides funding to assist organizations that provide core services to the community, which are not provided by the Town, and are beneficial to the community. Funds provided in this category will include requests for initial start-up funding, equipment, material and supplies purchases, or to offset Town established user fees to rent space, equipment or supplies, which may include but is not limited to, space rental, signs, equipment (e.g. tables, chairs, sound system, etc.) or in-kind services (e.g. staff set up / take down, re-locating picnic tables, etc.). Groups considering a request to have Town user fees waived must apply for a grant in the Community Grant category. The maximum amount of funding a group can receive for a Community Grant is $2,000. Requests in excess of $2,000 will not be considered. 2. Community Events Grant This category provides organizations with financial support to assist with the delivery of a variety of community celebrations, festivals, and special events, which Council considers core services to the community. The following events will not qualify for a grant: • Fundraising events • Events which raise funds for another organization • Events hosted by the private sector or individuals The maximum amount of funding a group can receive for a Community Event Grant is $2,000. Requests in excess of $2,000 will not be considered 3. Community Arts, Culture and Tourism Grant This category supports local not-for-profit organizations promoting opportunities in artistic expression and cultural endeavours for people of all ages, through education and participation, as well as supporting tourism and development activities. This category will also support the operation of significant cultural facilities which provide core services to the community. GRANT APPLICATION PROCESS All applications will be received, date stamped, then reviewed by staff to ensure that applications are completed in full, and applicants meet all of the criteria. Applications are to be on a form prescribed by the Town of New Tecumseth and must be accompanied by: • Most recent financial statement. • Proposed budget for the current operating year. • Brief description of the organization, including its constitution, mission statement or statement of purpose. • List of volunteer Board of Directors/Executive (name and address). Page 2 of 6 Page 12 of 16 Page 162 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) • Purpose for which grant will be used. The applicant must demonstrate that the funding will support community programs and services. • Other sources of funding the applicant has applied for or obtained. • Reporting on how the previous year’s approved grant funds were used. It is the applicant’s responsibility to submit the application by the stated deadline. The applicant should check to ensure that the application is complete, signed, accurate, legible, and submitted in the correct order with the correct number of copies. The Town will not follow up on any of these requirements as this is the applicant’s responsibility. The Town will not automatically notify the applicant when the application package is received. ELIGIBILITY CRITERIA The Town of New Tecumseth Grants are intended to support not-for-profit organizations and groups whose programs and services are aligned with the goals of the Town of New Tecumseth’s strategic priorities. Priority will be given to organizations that provide recreation, artistic and cultural programs and services for the benefit of the New Tecumseth community. To be eligible for financial support organizations must: • be a registered charity and/or non-profit organization; • be administered directly by a volunteer board/executive/organizing committee with at least 5 members and a minimum of 4 members not family related; (Required for grant requests over $2,000; taken into consideration for grant requests under $2,000) • hold an annual general meeting and have a board of directors or executive committee elected from the general membership through a democratic election process; (Required for grant requests over $2,000; taken into consideration for grant requests under $2,000) • provide financial and bank statements from the previous 2 years; • primarily serve at least 75% of New Tecumseth’s residents/ratepayers unless evidence is provided to support the exceptions noted below*; • have a demonstrated record of regular, ongoing successful programming / events; • build capacity or improve effectiveness to extend services to the general public; • demonstrate sufficient resources to be able to deliver the services and programs for which funding is being sought; provide an operating budget for the organization’s operating year in which funds received would be utilized; • have completed all program requirements associated with a previous grant received from the Town; • complete and submit an official grant application form according to the Grants Program deadline; • the organization must be contributing at least 50% of the project amount being requested in the form of cash or in-kind contributions. *Exceptions to 75% New Tecumseth residency: Recognizing that a broader population base is sometimes required for an organization to be successful, applicants may be exempt from this standard if the organization meets one of the following criteria: • provides an emerging or unique service; • services a population with special needs; • caters to a high performance/elite level of activity; • showcases community events which draw a significant audience base; Page 3 of 6 Page 13 of 16 Page 163 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) ACTIVITIES NOT ELIGIBLE FOR FUNDING The following activities will not be eligible for funding: • services which are clearly within the mandate of other levels of government; • services which are primarily educational (in particular, academic or technical training); • transportation expenses; • processing legal or human rights cases; • paying off deficits; • attendance at or fees for conferences, workshops or other forms of training; • duplication of funding received or requested from another funding organization or level of government; • activities that could be deemed discriminatory as defined by the Ontario Human Rights Code; • activities whose purpose is to promote religious doctrine or are being led by a person whose mandate includes the promotion of religious doctrine; • political and/or advocacy activities; • fundraising activities; • flow-through funding (where the intent is to directly raise funds and redistribute these funds to other groups or organizations). APPLICANTS NOT ELIGIBLE FOR FUNDING The following applicants will not be eligible for funding: • individuals; • for-profit organizations; • foundations, groups or individuals which raise funds for a not-for-profit, for-profit organization or another level of government and their associated groups or agencies; • universities, colleges, schools and their associated/auxiliary groups or agencies; • organizations considered to be within the social service sector; • organizations whose purpose is related to political activity; • organizations which are not in good financial standing with the Town. FUNDING LIMITS AND TIMELINES The maximum financial amount given to any one group/organization, in a calendar year, per eligible category, shall not exceed the maximum amount for that category, as indicated on the annual grant application form and in this policy. Only one grant, per year, per organization within an eligible category will be considered by Council. Organizations may apply for one grant, per year within each eligible category. Page 4 of 6 Page 14 of 16 Page 164 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) If a group has a financial surplus or reserve from the previous year of operation, and it is not designated for a specific purpose, the amount of surplus or reserve may be deducted from any grant considered for the organization; The grant application deadline will be the last day of February of each calendar year. Eligible, grant applications will be brought forward for Council consideration at the 2nd Committee of the Whole in April of each calendar year. Community Grant Program Timelines December 1st Grant Application Intake Period commences Last day of February, 4:30 pm Deadline for grant applications to be received March/April Grant Review Committee meets 2nd Committee of the Whole in April Eligible grants applications brought forward for consideration 1st Council Meeting in May Ratification of Grant Application recommendations by Council Grant recipients must utilize the grants by December 31 of the year in which the grant was issued. FUNDING EVALUATION CRITERIA If an organization meets the eligibility criteria, the following consideration will be given to determine the amount of the grant: • the benefit to the New Tecumseth community and the need for these projects / services must be clearly demonstrated; • extent of contribution to the enrichment of community life; • how the community is made aware of the programs and services they provide and how the community can participate; • the amount of funding requested, and financial need, compared to the organization’s annual budget; • demonstrated ability to manage and sustain growth that may result from a grant; • degree of community involvement, support and the number of residents served; • extent of working together with other community groups; • effectiveness (outcomes) of efforts at the conclusion of the project; • degree to which the program, services and activities are consistent with community support, efficient use of resources, sound business practices and development of volunteer knowledge, skills and self-reliance. • funding limits outlined in the annual grant application. Notwithstanding the eligibility and evaluation criteria above, Council may approve application requests that do not meet all criteria or are inconsistent with the non-eligibility activities outlined in this policy, at their discretion, provided that the requested amount in the application does not exceed the annual approved Community Grant Program budget. Page 5 of 6 Page 15 of 16 Page 165 of 199 TOWN OF NEW TECUMSETH COMMUNITY GRANT PROGRAM POLICY Approved: November 27, 2017 (Pending) APPLICATION REVIEW and APPROVAL PROCESS The Director of Parks, Recreation and Culture or designate will review the application for completeness. Eligibility Criteria Groups applying for a grant must comply with the criteria outlined in the policy. Grants will be awarded with priority given to groups which submit complete grant applications on time, and on the approved application form. Town of New Tecumseth Grants Review Committee Complete Grant Applications will be reviewed by the Town of New Tecumseth Grants Review Committee consisting of: • The Mayor; • The Town Clerk or designate; • The Director of Parks, Recreation and Culture or designate; • Committee Administrator. The committee will then make a recommendation to Council, utilizing the approved criteria in this policy to assess and confirm eligibility for funding, within the annually approved budget limits. Notification of Application Status All successful grant applicants will receive written notification regarding the amount and specific uses of the funding, and any funding conditions and applicable agreement requirements within two weeks of approval by Council. Available Funds All grant opportunities are contingent on the allocation of funding as part of the town’s budget process. The total funding available for grants will be determined annually through the budget process. Page 6 of 6 Page 16 of 16 Page 166 of 199 COMMITTEE OF THE WHOLE CLOSED MEETING REPORT Monday, November 13, 2017 For Consideration by the Council of the Town of New Tecumseth on November 13, 2017 The Committee of the Whole Closed Meeting was held on Monday, November 13, 2017 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario. COUNCIL PRESENT: Mayor R. Milne Deputy Mayor D. Jebb Councillor M. Beattie Councillor M. Biss Councillor S. Harrison McIntyre Councillor R. Norcross Councillor C. Ross Councillor F. Sainsbury Councillor P. Whiteside COUNCIL ABSENT: Councillor Ward 5 CONFIRMATION OF AGENDA There were no additions or deletions. DISCLOSURES OF PECUNIARY INTEREST Nil. COMMITTEE OF THE WHOLE CLOSED MEETING ITEMS CS-1 VERBAL REPORT OF THE CAO The Committee of the Whole recommends: That the confidential verbal report of the CAO be received. ADJOURNMENT This meeting adjourned at 12:07 a.m. Respectfully Submitted, Mayor Rick Milne Page 1 of 1 Page 167 of 199 Page 168 of 199 COMMITTEE OF THE WHOLE BUDGET WORKING SESSION NOVEMBER 15, 2017 RECOMMENDATION TO COUNCIL MEETING DATE: November 27, 2017 ITEM: DocuPet Notice MOTION: That staff be directed to put DocuPet on notice of termination of their contract as outlined in the terms of their contract, unless the revenues are increased. Page 169 of 199 Page 170 of 199 COMMITTEE OF THE WHOLE BUDGET WORKING SESSION NOVEMBER 15, 2017 RECOMMENDATION TO COUNCIL MEETING DATE: November 27, 2017 ITEM: By-law Enforcement Services MOTION: That staff report back, prior to the final budget, with respect to different levels of by-law enforcement services that can be offered by the Commissionaires for 7 days per week at 9:00 a.m. to 5:00 p.m. and/or eight (8) or twelve (12) hours per day, including mandatory tours of all new construction sites on Sundays and the costs and projected revenues associated with the same. Page 171 of 199 Page 172 of 199 COMMITTEE OF THE WHOLE BUDGET WORKING SESSION NOVEMBER 15, 2017 RECOMMENDATION TO COUNCIL MEETING DATE: November 27, 2017 ITEM: Elimination of Alliston Memorial Arena $10 per Hour Surcharge MOTION: That the $10 per hour surcharge for the Alliston Memorial Arena users be eliminated effective January 1, 2018 and that this recommendation be brought forward to Council prior to year end. Page 173 of 199 Page 174 of 199 COMMITTEE OF THE WHOLE BUDGET WORKING SESSION NOVEMBER 15, 2017 RECOMMENDATION TO COUNCIL MEETING DATE: November 27, 2017 ITEM: Tottenham Library Capital Project Sheet No. 317125 MOTION: That the Tottenham Library Capital Project Sheet No. 317125 be brought forward to the next Council meeting for consideration. Page 175 of 199 Page 176 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-190 “2017 DEBENTURE BY-LAW #2” A by-law to authorize the borrowing upon serial debentures in the aggregate principal amount of $2,877,050.00 towards the cost of certain capital works of The Corporation of the Town of New Tecumseth described in Schedule “A” to this By-law ______ WHEREAS subsection 401(1) of the Municipal Act, 2001, as amended (the “Act”) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS subsection 408(2.1) of the Act provides that a municipality may issue a debenture or other financial instrument for long-term borrowing only to provide financing for a capital work; AND WHEREAS the Council of The Corporation of the Town of New Tecumseth (the “Municipality”) has passed the by-laws enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law (“Schedule “A”) authorizing the capital works described in column (2) of Schedule “A” (individually a “Capital Work”, collectively the “Capital Works”), and authorizing the entering into of a Financing Agreement dated and effective as of the 15th day of November, 2017 for the provision of long term borrowing from the Ontario Infrastructure and Lands Corporation (“OILC”) in respect of the Capital Works (the “Financing Agreement”) and the Municipality desires to issue debentures for the Capital Works in the amounts specified in column (5) of Schedule “A”; AND WHEREAS before authorizing the Capital Works and before authorizing any additional cost amount and any additional debenture authority in respect thereof, the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs in accordance with the applicable regulation and, prior to the Council of the Municipality authorizing each Capital Work, each such additional cost amount and each such additional debenture authority, the Treasurer determined that the estimated annual amount payable in respect of each Capital Work, each such additional cost amount and each such additional debenture authority, would not cause the Municipality to exceed the updated limit and that the approval of each Capital Work, each such additional cost amount and each such additional debenture authority by the Ontario Municipal Board or by any successor tribunal pursuant to such regulation was not required; AND WHEREAS the Municipality has submitted an application to OILC for long term borrowing through the issue of debentures to OILC in respect of the Capital Works (the “Application”) and the Application has been approved; AND WHEREAS to provide long-term financing for the Capital Works pursuant to the Financing Agreement, it is now deemed to be expedient to issue serial debentures in the aggregate principal amount of $2,877,050.00 dated December 15, 2017 and maturing on December 15, 2027 and payable in semi-annual instalments of combined principal and interest on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive on the terms hereinafter set forth; NOW THEREFORE the Council of The Corporation of the Town of New Tecumseth does hereby enact as follows: Page 177 of 199 By-law 2017-190 ……………………………………………………………………….. Page 2 1. For the Capital Works, the borrowing upon the credit of the Municipality at large of the aggregate principal amount of $2,877,050.00 and the issue of serial debentures therefor to be repaid in semi-annual instalments of combined principal and interest as hereinafter set forth, are hereby authorized. 2. The Mayor and the Treasurer of the Municipality are hereby authorized to cause any number of serial debentures to be issued for such amounts of money as may be required for the Capital Works in definitive form, not exceeding in total the said aggregate principal amount of $2,877,050.00 (the “Debentures”). The Debentures shall bear the Municipality’s municipal seal and the signatures of the Mayor and the Treasurer of the Municipality, all in accordance with the provisions of the Act. The municipal seal of the Municipality and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs. 3. The Debentures shall be in fully registered form as one or more certificates in the aggregate principal amount of $2,877,050.00, in the name of OILC, or as OILC may otherwise direct, substantially in the form attached as Schedule “B” hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the credit of such registered holder on such terms as to which the registered holder and the Municipality may agree. 4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, as security for the payment by the Municipality of the indebtedness of the Municipality to OILC under the Debentures (the “Obligations”), the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding the amounts that the Municipality fails to pay OILC on account of the Obligations and to pay such amounts to OILC from the Consolidated Revenue Fund. 5. The Debentures shall all be dated the 15th day of December, 2017, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The Debentures shall bear interest at the rate of 2.81% per annum and mature during a period of 10 years from the date thereof payable semi-annually in arrears as described in this section. The Debentures shall be paid in full by December 15, 2027 and be payable in combined semi-annual instalments of equal principal and diminishing interest amounts on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive, as set forth in Schedule “C” attached hereto and forming part of this By-law (“Schedule “C”). 6. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a “Toronto Business Day”) and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day. 7. Interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the Municipality shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the Municipality as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a Page 178 of 199 By-law 2017-190 ……………………………………………………………………….. Page 3 period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate. “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks. 8. In each year in which a payment of semi-annual instalments of combined equal principal and diminishing interest amounts becomes due in respect of the Capital Works there shall be raised as part of the Municipality’s general levy the amounts of principal and interest payable by the Municipality in each year as set out in Schedule “C” to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality. 9. The Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof. 10. The Municipality shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. 11. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of the Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality. 12. The Debentures will be transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Mayor and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange. 13. The Mayor and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become mutilated, defaced, lost, subject to a mysterious or Page 179 of 199 By-law 2017-190 ……………………………………………………………………….. Page 4 unexplainable disappearance, stolen or destroyed, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution. 14. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected. 15. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor. 16. Reasonable fees in respect of the Debentures, in the normal course of business, other than reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of any of the principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided. 17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. 18. The Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers. 19. The money received by the Municipality from the sale of the Debentures to OILC, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Works and to no other purpose except as permitted by the Act. 20. Subject to the Municipality’s investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the Municipality may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the Municipality may in its discretion determine. Page 180 of 199 By-law 2017-190 ……………………………………………………………………….. Page 5 21. This by-law takes effect on the day of passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF NOVEMBER, 2017. ______MAYOR ______CLERK Page 181 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH Schedule “A” to By-law Number 2017-190 (1) (2) (3) (4) (5) (6) Approved Amount to be Financed Capital Work Through the Issue Amount of Amount of Term of By-law Description of Debentures Debentures Debentures to be Years of Previously Issued Issued Debentures Page 182 of 199 $ $ $ $ 2017-007 Capital costs in connection with the Alliston & 1,220,000.00 Nil 1,220,000.00 10 2017-022 Tottenham Phase 2 – road improvements 2017-180 project 2017-007 Capital costs in connection with the 14th Line – 1,657,050.00 Nil 1,657,050.00 10 2017-022 road improvements project 2017-180 TOTAL 2,877,050.00 THE CORPORATION OF THE TOWN OF NEW TECUMSETH Schedule “B” to By-law Number 2017-190 No. OILC-001 $2,877,050.00 C A N A D A Province of Ontario THE CORPORATION OF THE TOWN OF NEW TECUMSETH ______FULLY REGISTERED 2.81% SERIAL DEBENTURE THE CORPORATION OF THE TOWN OF NEW TECUMSETH (the “Municipality”), for value received, hereby promises to pay to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the Municipality and OILC) by the maturity date of this debenture (December 15, 2027), the principal amount of TWO MILLION, EIGHT HUNDRED SEVENTY-SEVEN THOUSAND, FIFTY DOLLARS ------($2,877,050.00 ) ------by semi-annual instalments of combined equal principal and diminishing interest amounts on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive, in the amounts set forth in the attached Loan Amortization Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (December 15, 2017), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 2.81% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule, and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule. The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of indebtedness evidenced by this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund. This debenture is subject to the Conditions. DATED at the Town of New Tecumseth the 15th day of December, 2017. IN TESTIMONY WHEREOF and under the authority of By-law Number 2017-190 of the Municipality duly passed on the 27th day of November, 2017 (the “By-law”), this debenture is sealed with the municipal seal of the Municipality and signed by the Mayor and by the Treasurer thereof. Date of Registration: December 15, 2017 ______[seal] ______RICK MILNE, Mayor MARK R. SIRR, Treasurer Page 183 of 199 LOAN AMORTIZATION SCHEDULE Name: The Corporation of the Town of New Tecumseth Principal: $2,877,050.00 Rate: 2.81% Term: 10 years Paid: Semi-annually Maturity: 12/15/2027 Interest Due Pay # Date Amount Due $ Principal Due $ $ Rem. Principal $ ------1 6/15/2018 184,164.31 143,852.50 40,311.81 2,733,197.50 2 12/15/2018 182,359.13 143,852.50 38,506.63 2,589,345.00 3 6/15/2019 180,133.13 143,852.50 36,280.63 2,445,492.50 4 12/15/2019 178,305.80 143,852.50 34,453.30 2,301,640.00 5 6/15/2020 176,279.14 143,852.50 32,426.64 2,157,787.50 6 12/15/2020 174,252.47 143,852.50 30,399.97 2,013,935.00 7 6/15/2021 172,070.76 143,852.50 28,218.26 1,870,082.50 8 12/15/2021 170,199.14 143,852.50 26,346.64 1,726,230.00 9 6/15/2022 168,039.58 143,852.50 24,187.08 1,582,377.50 10 12/15/2022 166,145.81 143,852.50 22,293.31 1,438,525.00 11 6/15/2023 164,008.40 143,852.50 20,155.90 1,294,672.50 12 12/15/2023 162,092.48 143,852.50 18,239.98 1,150,820.00 13 6/15/2024 160,065.82 143,852.50 16,213.32 1,006,967.50 14 12/15/2024 158,039.15 143,852.50 14,186.65 863,115.00 15 6/15/2025 155,946.04 143,852.50 12,093.54 719,262.50 16 12/15/2025 153,985.82 143,852.50 10,133.32 575,410.00 17 6/15/2026 151,914.86 143,852.50 8,062.36 431,557.50 18 12/15/2026 149,932.49 143,852.50 6,079.99 287,705.00 19 6/15/2027 147,883.68 143,852.50 4,031.18 143,852.50 20 12/15/2027 145,879.16 143,852.50 2,026.66 0 ------3,301,697.17 2,877,050.00 424,647.17 Page 184 of 199 OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture. Ontario Infrastructure and Lands Corporation by: by: Authorized Signing Officer Authorized Signing Officer LEGAL OPINION We have examined the By-law of the Municipality authorizing the issue of serial debentures in the aggregate principal amount of $2,877,050.00 dated December 15, 2017 and maturing on December 15, 2027 in semi-annual instalments of combined equal principal and diminishing interest amounts on the 15th day of June and on the 15th day of December in each of the years 2018 to 2027, both inclusive, as set out in Schedule “C” to the By-law. In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured and unsubordinated obligation of the Municipality. The Debenture is enforceable against the Municipality subject to the special jurisdiction and powers of the Ontario Municipal Board or of any successor tribunal over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter. December 15, 2017 ______WeirFoulds LLP Page 185 of 199 CONDITIONS OF THE DEBENTURE Form, Denomination, and Ranking of the Debenture 1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons. 2. The Debentures are direct, general, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures. 3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC. Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the transfers, exchanges and substitutions of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. Title 5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality. Payments of Principal and Interest 6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date. 7. The Municipality shall make all payments in respect of semi-annual instalments of combined equal principal and diminishing interest amounts on the Debentures on the 15th day of June and the 15th day of December commencing on June 15, 2018 and ending on December 15, 2027, as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the registered holder may agree. 8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment. Page 186 of 199 9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate. 10. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a “Toronto Business Day”), and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day as noted on the Amortization Schedule. 11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange. 12. The Municipality shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution. 13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected. 14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor. 15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably disappeared, stolen, or destroyed and for the replacement of mutilated, defaced, lost, stolen, mysteriously or unexplainably disappeared or destroyed principal and interest cheques may be imposed by the Municipality. Where new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided. 16 If OILC elects to terminate its obligations under the financing agreement entered into between the Municipality and OILC pursuant to which the Debentures are issued, OILC, at its discretion, shall assess any losses that it may incur as a result of the termination as follows: if on the date of termination the outstanding principal balance on the Debentures is less than the net present value of the Debentures, the Municipality shall pay the difference between these two amounts to OILC. Notices 17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such Page 187 of 199 notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Toronto Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Toronto Business Day. Time 18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time. Governing Law 19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario. Definitions: (a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks. Page 188 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH Schedule “C” to By-law Number 2017-190 LOAN AMORTIZATION SCHEDULE Name: The Corporation of the Town of New Tecumseth Principal: $2,877,050.00 Rate: 2.81% Term: 10 years Paid: Semi-annually Maturity: 12/15/2027 Interest Due Pay # Date Amount Due $ Principal Due $ $ Rem. Principal $ ------1 6/15/2018 184,164.31 143,852.50 40,311.81 2,733,197.50 2 12/15/2018 182,359.13 143,852.50 38,506.63 2,589,345.00 3 6/15/2019 180,133.13 143,852.50 36,280.63 2,445,492.50 4 12/15/2019 178,305.80 143,852.50 34,453.30 2,301,640.00 5 6/15/2020 176,279.14 143,852.50 32,426.64 2,157,787.50 6 12/15/2020 174,252.47 143,852.50 30,399.97 2,013,935.00 7 6/15/2021 172,070.76 143,852.50 28,218.26 1,870,082.50 8 12/15/2021 170,199.14 143,852.50 26,346.64 1,726,230.00 9 6/15/2022 168,039.58 143,852.50 24,187.08 1,582,377.50 10 12/15/2022 166,145.81 143,852.50 22,293.31 1,438,525.00 11 6/15/2023 164,008.40 143,852.50 20,155.90 1,294,672.50 12 12/15/2023 162,092.48 143,852.50 18,239.98 1,150,820.00 13 6/15/2024 160,065.82 143,852.50 16,213.32 1,006,967.50 14 12/15/2024 158,039.15 143,852.50 14,186.65 863,115.00 15 6/15/2025 155,946.04 143,852.50 12,093.54 719,262.50 16 12/15/2025 153,985.82 143,852.50 10,133.32 575,410.00 17 6/15/2026 151,914.86 143,852.50 8,062.36 431,557.50 18 12/15/2026 149,932.49 143,852.50 6,079.99 287,705.00 19 6/15/2027 147,883.68 143,852.50 4,031.18 143,852.50 20 12/15/2027 145,879.16 143,852.50 2,026.66 0 ------3,301,697.17 2,877,050.00 424,647.17 Page 189 of 199 Page 190 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-191 “JOINT SERVICES AGREEMENT AMENDMENT NO. 1 (NEW TECUMSETH PUBLIC LIBRARY) BY-LAW” A by-law to authorize the signing and execution of an amendment to the agreement with the New Tecumseth Public Library for the provision of joint services WHEREAS the Municipal Act, 2001, as amended, provides that the municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act; AND WHEREAS By-law No. 2016-019 established an agreement between the Town of New Tecumseth and the New Tecumseth Public Library for the provision of joint services; AND WHEREAS the Council of The Corporation of the Town of New Tecumseth is desirous of amending the Joint Services Agreement between the Town of New Tecumseth and the New Tecumseth Public Library to define the services provided by the Information Technology Division to the New Tecumseth Public Library substantially in the form of Schedule "A5" included as Attachment No. 2 to Report #CAO-2017-08; NOW THEREFORE the Council of The Corporation of the Town of New Tecumseth does hereby enact as follows: 1. That The Corporation of the Town of New Tecumseth amend the Joint Services Agreement between the Town of New Tecumseth and the New Tecumseth Public Library to define the services provided by the Information Technology Division to the New Tecumseth Public Library substantially in the form of Schedule "A5" included as Attachment No. 2 to Report #CAO-2017-08. 2. That the Mayor and Clerk be authorized to sign and execute all documents relating thereto. 3. That this by-law shall be cited as the “Joint Services Agreement Amendment No. 1 (New Tecumseth Public Library) By-law”. 4. That this by-law shall come into force and take effect on the date of final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF NOVEMBER, 2017. ______MAYOR ______CLERK Page 191 of 199 Page 192 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-192 "BANTING LANDS – LEASE AGREEMENT BY-LAW" A by-law to authorize the signing and execution of an agreement for the lease of agricultural lands located at 5116 Sir Frederick Banting Road, Alliston WHEREAS the Municipal Act, 2001, as amended, provides that the municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act; AND WHEREAS the Town of New Tecumseth is the owner of the property described as the Banting Homestead, East Half of Lot 2, Concession 2, formerly in the Township of Essa, now in the Town of New Tecumseth, known municipally as 5116 Sir Frederick Banting Road, Alliston; AND WHEREAS the Council of the Town of New Tecumseth enacted By-law 2014- 122 being a by-law to execute an Agreement for the lease of the Banting Homestead farm land to provide for a three lease agreement ending on November 15, 2017; AND WHEREAS the Council of the Town of New Tecumseth deems it expedient to execute a new lease agreement with Glenn Whiteside for the Banting Homestead farm land for a four year term with an option to renew for an additional four years; NOW THEREFORE the Council of The Corporation of the Town of New Tecumseth does hereby enact as follows: 1. That the Corporation of the Town of New Tecumseth enter into a Lease Agreement with Glenn Whiteside for a period of four years to November 26, 2021, with an option to renew for an additional four years, for agricultural cropping purposes and that the said lease agreement shall be substantially in the form of Attachment No. 1 to Report #ADMIN-2017-79, subject to final clearance by the Town’s Solicitor. 2. That the Mayor and Clerk be authorized to sign and execute all documents relating thereto. 3. That this by-law shall be cited as the “Banting Lands – Lease Agreement By-law”. 4. That this by-law shall come into force and take effect on the date of passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF NOVEMBER, 2017 ______MAYOR ______CLERK Page 193 of 199 Page 194 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-193 "AMENDING SUBDIVISION AGREEMENT #4 RIZZARDO BROS. HOLDINGS INC. (PHASE 4 OF THE RIZZARDO WEST ALLISTON II RESIDENTIAL PLAN OF SUBDIVISION NT-T-06001) BY-LAW” A by-law to authorize the signing and execution of an Amending Subdivision Agreement #4 with Rizzardo Bros. Holdings Inc. WHEREAS the Municipal Act, 2001, as amended, provides that the municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act; AND WHEREAS the Council of The Corporation of the Town of New Tecumseth deems it advisable to enter into an Amending Subdivision Agreement #4 with Rizzardo Bros. Holdings Inc. to facilitate the development of Phase 4 of the Rizzardo West Alliston II Residential Plan of Subdivision NT-T-06001 in the Community of Alliston, Town of New Tecumseth; NOW THEREFORE the Council of The Corporation of the Town of New Tecumseth does hereby enact as follows: 1. That The Corporation of the Town of New Tecumseth enter into an Amending Subdivision Agreement #4 with Rizzardo Bros. Holdings Inc. to facilitate the development of Phase 4 of the Rizzardo West Alliston II Residential Plan of Subdivision NT-T-06001 in the Community of Alliston, substantially in the form attached to Report #ENG-2017-66, all subject to the Town Solicitor’s final clearance. 2. That the Mayor and Clerk be authorized to sign and execute all documents relating thereto. 3. That this by-law shall be cited as the "Amending Subdivision Agreement #4, Rizzardo Bros. Holdings Inc. (Phase 4 of the Rizzardo West Alliston II Residential Plan of Subdivision NT-T-06001) By-law". 4. That this by-law shall come into force and take effect on the date of passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF NOVEMBER, 2017. MAYOR CLERK Page 195 of 199 Page 196 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-194 "ROAD DEDICATION (BLOCK 58 ON PLAN 51M-1081) BY-LAW" A by-law to dedicate certain lands as a public highway WHEREAS the Municipal Act, S.O. 2001, c.25 provides that Municipal Councils may establish a highway by by-law; AND WHEREAS Town owned land, being a 0.3 metre (1 foot) reserve, legally described as Block 58 on Plan 51M-1081 in the Town of New Tecumseth, in the County of Simcoe, (geographic Township of Adjala), being PIN 58185-0975 (LT) is required for highway purposes; NOW THEREFORE the Council of The Corporation of the Town of New Tecumseth does hereby enact as follows: 1. That the following land owned by The Corporation of the Town of New Tecumseth be hereby dedicated as a public highway: A 0.3 metre (1 foot) reserve, legally described as Block 58 on Plan 51M-1081 in the Town of New Tecumseth, in the County of Simcoe, (geographic Township of Adjala), being PIN 58185-0975 (LT). 2. That this by-law shall be cited as the "Road Dedication (Block 58 on Plan 51M-1081) By-law". 3. That this by-law shall come into force and take effect on the date of registration in the Land Registry Office for the County of Simcoe. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF NOVEMBER, 2017 MAYOR CLERK Page 197 of 199 Page 198 of 199 THE CORPORATION OF THE TOWN OF NEW TECUMSETH BY-LAW Number 2017-195 “STORM WATER POND CLEANOUT – BRYMAR STORM WATER POND (RATCLIFFE EXCAVATING & GRADING INC.) AGREEMENT BY-LAW” A by-law to authorize the signing and execution of an agreement with Ratcliffe Excavating & Grading Inc. for a storm water pond cleanout WHEREAS the Municipal Act, 2001, as amended, provides that the municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act; AND WHEREAS the Council of The Corporation of the Town of New Tecumseth is desirous of entering into an agreement with Ratcliffe Excavating & Grading Inc for the storm water pond cleanout of the Byrmar Storm Water Pond as detailed in Tender No. T17-37; NOW THEREFORE the Council of the Town of New Tecumseth hereby does hereby enact as follows: 1. That The Corporation of the Town of New Tecumseth award Tender No. T17-37 to Ratcliffe Excavating & Grading Inc for the storm water pond cleanout of the Byrmar Storm Water Pond as referenced in Report #PW-2017-18 dated November 13, 2017. 2. That the Mayor and Clerk be authorized to sign and execute all documents relating thereto. 3. That this by-law shall be cited as the “Storm Water Pond Cleanout – Brymar Storm Water Pond (Ratcliffe Excavating & Grading Inc.) Agreement By-law”. 4. That this by-law shall come into force and take effect on the date of final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF NOVEMBER, 2017 MAYOR CLERK Page 199 of 199