USA Swimming Board of Directors Meeting Minutes November 21, 2015 / J.W
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USA Swimming Board of Directors Meeting Minutes November 21, 2015 / J.W. Marriott LA Live 1 CALL TO ORDER 2 USA Swimming President, Jim Sheehan, called the November 21, 2015 Board of Directors 3 meeting to order at 8:00 a.m. with the following members in attendance: 4 5 PRESENT: Tim Bauer, John Bitter, John Bradley, Ben Britten, Robert Broyles, David 6 Coddington, Ed Dellert, Van Donkersgoed, Brandon Drawz, Clark Hammond, Don Heidary, 7 Stu Hixon, Margaret Hoelzer, Amy Hoppenrath, Michael Klueh, Bill Maxson, Dan McAllen, 8 John Morse, Dale Neuburger, Kelley Otto, Derek Paul, Chip Peterson, John Roy, Jim Ryan, 9 Jim Sheehan, Bruce Stratton, Ed Tsuzuki, Mary Turner, Peter Vanderkaay, Ron Van Pool, 10 Mark Weber, Garrett Weber-Gale, Carol Zaleski. 11 12 NOT PRESENT: Tim Liebhold, Aaron Peirsol, Jim Wood. Marie Scovron joined the meeting 13 via conference call. 14 15 MOMENT OF SILENCE 16 A moment of silence was observed for USA Swimming members who have passed away 17 since the last USA Swimming Board of Directors meeting. 18 19 AGENDA REVIEW 20 The following item was added to the Agenda (Attachment 1): 21 ACTION / DISCUSSION ITEMS: Reliable Hearsay Task Force Report 22 23 CONFLICT OF INTEREST 24 “Is any member aware of any conflict of interest (that is, of a personal interest or direct or 25 indirect pecuniary interest) in any matter being considered by this meeting which should now 26 be reported or disclosed or addressed under the USA Swimming Conflict of Interest Policy?” 27 28 If a Board member determines there to be a conflict of interest at any point during the 29 course of the meeting when a specific subject is being discussed and / or action is being 30 taken, a declaration of a conflict of interest should be made at that time. 31 32 INTRODUCTIONS 33 John Bradley - Central Zone Coach Director 34 Mary Turner – Eastern Zone Non-Coach Director 35 Ed Tsuzuki – U.S. Masters Swimming Representative 36 Don Heidary – ASCA Representative 37 Garrett Weber-Gale – Athlete National Team Representative Page 1 of 7 Board of Directors Minutes November 21, 2015 38 GUESTS 39 Sandi Blumit (Risk Management Services), Lindsay Gillette (Vice President, CCCAN), Cecil 40 Gordon (Middle Atlantic, Safe Sport Committee), Patty Miller (President, Masters 41 Swimming), Sonia O’Neal (Chairman, UANA Technical Swimming Committee), Juan Carlos 42 Orihuela (President, CONSANAT; President, Paraguay Swimming Federation; 2017 FINA 43 Bureau member), John Peterson (Risk Management Services). 44 45 STAFF 46 Frank Busch, Cathy Durance, Matt Farrell, Jim Harvey, Debbie Hesse, Pat Hogan, Lucinda 47 McRoberts, Lindsay Mintenko, Kathy Parker, Mike Unger, George Ward, Chuck Wielgus, 48 Susan Woessner. 49 50 RECOGNITION OF RECORDS 51 There were no records to report. 52 53 MINUTES 54 MOTION: To approve the September 29, 2015 Board of Directors meeting minutes. 55 Seconded. APPROVED. (Attachment 2). 56 57 MOTION: To approve the October 3, 2015 Board of Directors meeting minutes. Seconded. 58 APPROVED. (Attachment 3). 59 60 MOTION: To approve the October 2-3, 2015 House of Delegates meeting minutes. Seconded. 61 APPROVED. (Attachment 4). 62 63 TREASURER’S REPORT - FINANCIAL UPDATE 64 Jim Harvey submitted written financial updates (Attachments 5-7) and Treasurer, Stu 65 Hixon, gave verbal highlights. 66 67 LEGAL UPDATE – CLOSED SESSION 68 The Board meeting went into closed session so that USA Swimming Chief Counsel & 69 Director of Legal Affairs, Lucinda McRoberts, could give a legal update. 70 71 UNITED STATES SPORTS INSURANCE COMPANY REPORT 72 Bruce Stratton submitted a written report (Attachment 8) and explained the need to amend 73 the USSIC Operating Agreement in order to meet District of Columbia regulators’ capital 74 requirements. 75 76 MOTION: To approve the USSIC Amended Operating Agreement. Seconded. APPROVED. 77 (Attachment 9). Page 2 of 7 Board of Directors Minutes November 21, 2015 78 Bruce Stratton also addressed the approval of the insurance policies offered by USSIC. 79 80 USA SWIMMING FOUNDATION REPORT 81 Bill Maxson reported that three new Foundation Board members were welcomed at its 82 November meeting—Paris Jacobs, Greg Rosenbaum and Dave Wiederecht—and previewed 83 the Foundation’s 2016 goals. Debbie Hesse spoke to the U.S. Olympic Trials packages that 84 the Foundation is offering, as well as events the Foundation is hosting in connection with 85 the Golden Goggle Awards weekend. 86 87 STAFF REPORTS 88 89 OPENING COMMENTS 90 Chuck Wielgus submitted a written report (Attachment 10) and made additional comments 91 regarding the 2020 business plan. 92 93 2016 OLYMPIC TRIALS UPDATE 94 Mike Unger provided an update regarding the 2016 Olympic Trials. To date, there have 95 been strong ticket sales and a large number of athletes who have qualified. 96 97 BUSINESS DEVELOPMENT 98 Matt Farrell provided an update regarding sponsorships. 99 100 LSC/ZONE GOVERNANCE STUDY UPDATE 101 Pat Hogan provided an update on the LSC/Zone governance study conducted by Design 102 Group International (Attachments 11-12). Initial data and feedback from the stakeholder 103 survey is expected in early December and Design Group International intends to present to 104 the Board at its January 30, 2016 meeting. 105 106 VIETH REPORT UPDATE 107 Susan Woessner provided an update on the progress made with respect to the 39 108 recommendations contained the Vieth Report (Attachments 13-14). Cecil Gordon, outgoing 109 Chair of the Safe Sport Committee, took the opportunity to thank the Board for its support 110 and commitment to Safe Sport programs. 111 112 CLOSING COMMENTS - FILM PROJECT UPDATE 113 Chuck Wielgus provided an update on the status of the documentary film project, The Last 114 Gold. The editing process should be completed within the coming weeks and the focus is 115 now on getting the film sold and placed. 116 117 118 119 Page 3 of 7 Board of Directors Minutes November 21, 2015 120 ACTION/DISCUSSION ITEMS 121 122 SWIMS POLICY MANUAL UPDATES 123 Dan McAllen recognized the efforts and good work of the Times and Recognition 124 Committee and summarized the proposed revisions to the SWIMS Policy Manual 125 (Attachment 15). 126 127 MOTION: To approve the proposed SWIMS Policy Manual updates. Seconded. APPROVED. 128 129 PROPOSED 2017 CLUB REGISTRATION FORM 130 Robert Broyles discussed the Registration Committee’s proposed 2017 Club Registration 131 Form and indicated that he had recently received additional feedback, so the form will be 132 presented to the Board at the January 30, 2016 meeting. 133 134 RELIABLE HEARSAY TASK FORCE REPORT 135 Clark Hammond summarized the background and role of the Reliable Hearsay Task Force, 136 appointed pursuant to Vieth Report to consider whether USA Swimming should establish 137 evidentiary standards that address the admissibility of statements made by child abuse 138 victims. The Task Force issued four recommendations that USA Swimming and its National 139 Board of Review Committee will consider (Attachment 16). 140 141 SECRETARY AND GENERAL COUNSEL REPLACEMENT 142 Jim Sheehan introduced discussion regarding the appointment of a new Secretary & 143 General Counsel of USA Swimming. John Morse is retiring from the role effective December 144 31, 2015 and has recommended Lucinda McRoberts be the next appointee. 145 Lucinda McRoberts exited the room for the discussion. 146 147 MOTION: To confirm the appointment of K. Lucinda McRoberts as Secretary & General Counsel 148 of USA Swimming effective as of January 1, 2016, and to make the National Board of Review 149 Committee report to the President (instead of the Secretary & General Counsel) as of January 1, 150 2016, with the necessary change to Article 506.1.10 of the Bylaws to be drafted for adoption by 151 the House of Delegates at the next Convention. Seconded. APPROVED 152 153 OTHER REPORTS 154 155 PRESIDENT’S REPORT 156 Jim Sheehan submitted a written report and made additional comments, including with 157 respect to the efforts of the International Relations Committee to address previously raised 158 concerns regarding anti-doping efforts (Attachments 17-18). 159 Page 4 of 7 Board of Directors Minutes November 21, 2015 160 FINA BUREAU 161 Dale Neuburger submitted a written report and made additional comments (Attachments 162 19-20). 163 164 FINA TECHNICAL SWIMMING COMMITTEE 165 Carol Zaleski updated the Board on progress regarding FINA schools for the next year and 166 reported on the pool layout for all aquatics disciplines in Rio. 167 168 U.S. OLYMPIC COMMITTEE GOVERNANCE AND NGBC 169 Ron Van Pool submitted a written report (Attachments 21-23). 170 171 ATHLETES ADVISORY COUNCIL 172 Peter Vanderkaay submitted a written report (Attachment 24). 173 174 VICE PRESIDENT OF ADMINISTRATION REPORT 175 Robert Broyles provided a written report (Attachment 25) and offered an update on the 176 Affiliated and Allied Membership Application Task Force’s efforts (Attachment 26). 177 178 VICE PRESIDENT OF THE ATHLETES EXECUTIVE COMMITTEE REPORT 179 Kelley Otto reported on efforts related to committee appointments. 180 181 VICE PRESIDENT OF PROGRAM OPERATIONS REPORT 182 Dan McAllen submitted a written report (Attachment 27). 183 184 TECHNICAL VICE PRESIDENT REPORT 185 Tim Bauer submitted a written report (Attachment 28). 186 187 VICE PRESIDENT OF PROGRAM DEVELOPMENT REPORT 188 John Bitter submitted a written report (Attachment 29). 189 190 EASTERN ZONE REPORT 191 Ed Dellert and Mary Turner submitted a written report (Attachment 30). 192 193 CENTRAL ZONE REPORT 194 Amy Hoppenrath and John Bradley submitted a written report (Attachment 31). 195 196 SOUTHERN ZONE REPORT 197 Clark Hammond and John Roy submitted a written report (Attachment 32). 198 199 Page 5 of 7 Board of Directors Minutes November 21, 2015 200 WESTERN ZONE REPORT 201 David Coddington and Ben Britten submitted a written report (Attachment 33). 202 203 NCAA 204 Marie Scovron made verbal updates regarding championships via conference call.