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The Evergreen State Fairgrounds A Division of Snohomish County Parks and Recreation 14405 – 179th Ave SE, Monroe WA 98272 (360) 805-6700 www.evergreenfair.org Evergreen State Fairgrounds 14405 – 179th Ave SE Monroe WA 98272 1 *** NEW 2017 *** Evergreen State Fair is a smoke-free event Thank you for not smoking or vaping on the Fairgrounds New Labor Day Closing Time Monday, September 4th • 10am – 9pm – Public and Carnival Hours • 9pm – Vendor Move out begins (hand-carry only) • 10pm – 2am – Vehicles allowed on grounds for move out • Food & Non-Food Percentage Vendors - final reporting on Tuesday (not Monday) Tuesday, September 5th • 8am – 6pm – Vendor Continued Move out • 8:30am – 4pm - PERCENTAGE VENDORS – Final reporting. 2 Evergreen State Fair - Commercial Exhibitors and Vendors Manual TABLE OF CONTENTS Section Page NEW FOR 2017 2 Smoking Policy and New Labor Day Closing Time 1 TICKET PRICES & GATE PROMOTIONS 5 Ticket & Promotions Information Page 2 GENERAL INFORMATION 6 1. License Agreements 2. Approved Products and Restrictions 3. Business Practices, Removals, Cancellations 4. County, State & Federal Regulations and Permits 3 DELIVERIES AND STORAGE 7 1. Deliveries 4 MOVE IN AND SET UP PROCEDURES 7 1. Concession Space Set Up 2. Display & Boothspace Criteria 8 3. Advertising Materials and Signs 8 4. Recycling 5 FAIR TIME OPERATIONS 8 1. Civility, Conduct and Deportment 9 2. Concession Hours of Operation 3. Refund Policy, Sound Devices 4. Giveaways, Raffles, Drawings 6 CLOSING DAY PROCEDURES 10 1. Labor Day Closing 2. After Fair Move Out 3. Traffic Flow (after 8pm) – Labor Day 4. Closing Booth 7 TRAFFIC CONTROL & PARKING DURING 10 Speed Limit, Golf Carts, Bicycle, Scooters, Etc. FAIR 1. Official Fair Parking Lots 2. Refer & Supply Truck “Special Permit” Lot 3. Green Service Gate Entrance 4. Service / Stock Vehicles 11 5. RV Parking 8 FOOD & NON-FOOD PERCENTAGE 11 1. Compostable Food Service Ware LICENSEES 2. Recycling Laws / Procedures 12 3. Percentage Payments 4. Cash Registers 5. Reduced Pressure Backflow Assembly Requirement 13 6. Food & Health Safety 7. Suppliers & Allergen Products 9 SECURITY, FIRE, SAFETY 14 1. Public Safety 2. Fire and Life Safety Requirements 15 3. Electrical 10 WASHINGTON STATE LABOR LAWS 16 Minimum Wage, Worker Rights, Uniforms 11 MISCELLANEOUS 17 1. Audio and / or Visual Reproductions 2. Animals – Dogs, Pets 3. Address and Telephone Number Changes 4. Alcoholic Beverages 5. Smoking ** 2018 Evergreen State Fair 12 NPDES COMPLIANCE 18 County NPDES Compliance 13 INSURANCE REQUIREMENTS 20 Insurance Requirements (A) ATTACHMENTS 22 Insurance Application (B) 23 Giveaways, Drawings, Raffles, PA System Application (C) 24 Restocking Authorized Personnel List (D) (LOCAL SERVICES on Manual back cover) 25 Admission and Parking Pass Change Form (E) 26 RV Space & Tent Registration Form 3 Welcome To The August 24 – September 4, 2017 Commercial Exhibitors and Vendors - Dates and Times To Remember Fair Administration Office and Pass Booth FAIR PUBLIC HOURS All booths are required to be open for business and Administration Office: staffed during the following hours: 8:30 am – 4:30 pm through August 18, closed weekends 8:00 am – 5:00 pm August 21 – September 4 10am – 10pm Thursday, August 24 - Sunday, September 3 Pass Booth (located at West Gate): 9:30 am – 4:00 pm August 7-18 (closed weekends) AND 9:30 am – 7:30 pm August 21 – Sept 3 9:30 am – 4:00 pm September 4 (Labor Day) 10am – 9pm Monday, September 4 (Labor Day) Date Times Notes Pre-Fair Set Up: Aug 14 – 18 8:00 am – 4:00 pm Outdoor Spaces – Open for pre-fair set up (structures & trailers only) Aug 21 - 22 8:00 am – 5:00 pm Outdoor Spaces – Structures & trailers only Mon Aug 21 8:00 am – 10:00 pm Outdoor & Commercial Building vendor set up (no products on-site) Tues Aug 22 8:00 am – 10:00 pm Outdoor, Commercial Building & Grandstand vendor set up 9:30 pm – 7:00 am Night Security begins Wed Aug 23 8:00 am – 10:00 pm Outdoor, Commercial Building & Grandstand vendor set up Thur Aug 24 7:30 am – 9:30 am Green gate open for final set up (outdoor vendors only) 8:30 am – 9:30 am Commercial Building & Grandstand open for final set up 9:30 am ALL vehicles off grounds 9:45 am All vendors in place for Fair opening 10:00 am FAIR OPEN TO PUBLIC Fair Time Operations: Thurs, Aug 24 8:00 am – 9:30 am RESTOCKING - Outdoor vendors only. Through 9:00 am – 9:30 am RESTOCKING - Commercial Building & Grandstand. Monday, Sept 3 9:30 am ALL vehicles off grounds 9:45 am All vendors in place for Fair opening 10:00 am – 10:00 pm FAIR OPEN TO PUBLIC Evenings (10:30 pm) Buildings secured at closing times and locked thirty (30) minutes after closing (see manual for exceptions) Labor Day (Monday, September 4): Mon, Sept 4 8:00 am – 9:30 am RESTOCKING - Outdoor vendors only. 9:00 am – 9:30 am RESTOCKING - Commercial Building & Grandstand. 9:30 am ALL vehicles off grounds 9:45 am All vendors in place for Fair opening NEW 10:00 am – 9:00 pm FAIR OPEN TO PUBLIC NEW 9:00 pm Fair and carnival closes to Public NEW 10:00 pm – 12:00 am Vehicles allowed onto the grounds for tear-down after 10pm 9:30 pm – Tues am Night Security on duty until Tuesday morning Post Fair (Tues & Wed): Sept 5-6 8:00 am – 5:00 pm Vehicles allowed onto the grounds for tear-down 4 SECTION 1 – ADMISSION, PARKING, & GATE PROMOTION SPECIALS (Take advantage of below discounts or specials when planning your personnel scheduling) 1. VENDOR/EXHIBITOR ADMISSION AND PARKING PASSES • ALL ADMISSION PASSES ARE BAR CODED AND SPECIFIC TO LICENSEE. • PASSES WILL NOT BE MAILED – PICK UP AT PASS BOOTH BY 8/23/17. • USED AND LOST PASSES WILL BE DEACTIVATED. a) PERSONNEL ADMISSION AND PARKING PASS allocations are outlined on individual Agreements. Additional passes will need to be purchased. b) EXCHANGES - Refer to Attachment “F” c) WILL CALL PROCEDURES - Pass Booth “will-call” service available by leaving passes in a #10 envelope (legal size) with company name, space number, and employee’s name. d) PROHIBITED – These passes are not to be sold, transferred, or given away on Fairgrounds property. Violations may result in immediate expulsion from the grounds, forfeiture of fees paid, and may lead to legal prosecution by the Snohomish County Prosecuting Attorney’s Office. 2. ADMISSION NEED MORE PASSES – Use the following discount prices and Gate Promotion specials to make your passes go further. a) GENERAL ADMISSION d) ADVANCED ON-LINE SALES (includes service fee – ends 8/23/17) $12 Adults (16-61 years of age) $9 Adults (16-61 years of age) $8 Senior Citizens (62-89 years of age) $7 Senior Citizens (62-89 years of age) $8 Youth (6 – 15 years of age) $7 Youth (6 – 15 years of age) b) LABOR DAY ADMISSION: e) GROUP TICKET SALES $10 Adults (16-61 years of age) $7 Adults (25+ Group Sale Tickets) $6 Senior Citizens (62-89 years of age) $5 Youth / Seniors (25+ Group Sale Tickets) $6 Youth (6 – 15 years of age) c) ALL DAYS: f) MILITARY PERSONNEL Free Senior Citizens (90 years and older) $ 8 Any Day (with valid ID) Free Kids (5 & Under) $ 6 Labor Day (with valid ID) 3. PARKING $10 Single Entry Parking Ticket Each Entry ADVANCE PARKING SALES (if purchased by 8/23/2017) $5 Motorcycles Each Entry $8 Single Entry Parking Ticket $100 Season Re-entry privileges $12 One-Day Re-Entry privileges (unlimited entries on “one” day) STOCK/REFER PERMIT PARKING LOT: $150 Refer Electrical Hookup (Special permit parking only – no other parking passes $100 Stock Trucks (no utilities) are valid in this lot nor are permits exchangeable with $100 Personal Vehicles (available after Refers and Stock trucks are any other parking passes) taken care of). $200 Limited RV Parking spaces available. 4. ADMISSION GATE PROMOTION SPECIALS Thursday Aug 24 “Opening Day” - Free Admission from 10am – 3pm with 3 cans of food per person. Friday Aug 25 “Agriculture Day” – $2 off adult ticket before 2pm when wearing Seahawks gear. Monday Aug 28 “Senior Citizen’s Day” - Senior Citizen’s 62 & Older – Free Admission. Tuesday Aug 29 “Twosday Tuesday” – Buy one ticket and get one free of same or lesser value until 2pm (BOGO) Wednesday Aug 30 “Family Day” - $5 per person until 5pm. Thursday Aug 31 “Kids Day” – Youth 15 years & Under – Free Admission. Friday Sept 1 “Armed Forces Day” – Armed Forces and First Responder Personnel – Free Admission with ID. Monday Sept 4 “Labor Day” - Discount Gate Admission for Everyone (refer to Labor Day Admission prices above) 5 SECTION 2 - GENERAL INFORMATION The Primary Audience Of The Evergreen State Fair Consists Of Family And Youth. Snohomish County (aka “COUNTY” or “FAIR”) reserves the right to reject any exhibitor, exhibit, and/or exhibit contents that FAIR finds objectionable to the FAIR’s stated primary audience; and reserves the right to direct how displays, exhibits and/or contents are set up and displayed. By signing the License Agreement, Licensee agrees to abide by these terms and decisions. 1. License Agreements 1. License Agreement. Any business conducted on the 3. Assignment, Sublease Or Transfer Of Boothspace Fairgrounds must have formal License Agreement Privileges Prohibited. Agreements, spaces, privileges, (Agreement) authorizing Licensee’s activities, with rights and duties of Licensee are personal and shall not payment, insurance and Washington State UBI number be assigned, sublet, shared, delegated or otherwise on file (SCC 2.32.150). transferred or sold in whole or in part to any other party. 2. Annual Participation Not Guaranteed. Agreement is 4.