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BELL SYSTEM PRACTICES Engineering Series SECTION 790

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BELL SYSTEM PRACTICES Engineering Series SECTION 790 BELL SYSTEM PRACTICES SECTION 790-100-540SW Engineering Series FILING NOTICE Issue A, APRIL, 1974 File this Practice in place of AT&T Section 790-100-540 RETURNED MATERIAL NOTICES CONTENTS PAGE CONTENTS PAGE 1. GENERAL 1 Fig. 5 - Typical RMN Used for Returning Material Associated 2. PURPOSE AND USE • 1 With an Engineering Complaint 10 3. INITIATION AND PREPARATION 2 Fig. 6 - Typical RMN Used for Sale of Material on an "AX" Transac- INITIATION 2 tion . • • . • • • • • 11 PREPARATION • 2 Fig. 7 - Typical RMN Used for Local Sale of Material by the TYPICAL EXAMPLES 3 Western Electric Company Installer • 12 A. Material Returned for Credit 3 Fig. 8 - Typical RMN Used for Repair and Return • . • . 13 B. Material Returned for Placement in Engineering Fig. 9 - Typical RMN Route Sheet 14 Class "C" Stock • 3 1. GENERAL c. Material Returned for Repair or Reconditioning 3 1.01 This section outlines the procedures to be followed by the Engineering D. Material Returned Under an Department in the use, preparation, control, Engineering Complaint • • • • 3 and processing of Returned Material Notices (RMNs). E. Sales and Purchase of Material '• Through the Western Electric 2. PURPOSE AND USE I Company on a Class "AX" Basis • • • • • • • • • • • 3 2.01 An RMN Form, (Fig. 1), is a Telephone Company document used primarily to F. Local Sales of Scrap Material provide a means for the Western Electric by the Western Electric Company to render credit for material re­ Company Installer • • • 4 turned to their service center, factories, or subsidiaries. 4. CONTROL AND PROCESSING 4 2.02 The various transactions requiring CONTROL LOG AND RMN NUMBER the issuance of an RMN are as follows: ASSIGNMENT 4 (a) The return of new or used material APPROVAL 4 for credit. DISTRIBUTION 4 (b) The return of material for placement in Engineering Class "C" stock LIST OF ILLUSTRATIONS (account 122-08). Fig. 1 - Typical Returned Material (c) The return of material for repair or Notice (RMN) • • • • • • • 6 reconditioning prior to reuse. Fig. 2 - Typical Returned Goods (d) The return of defective material Memorandum (RGM) • • • 7 under an Engineering Complaint (see Sections 010-700-010 and 010-700-020). Fig. 3 - Typical RMN Used for Returning Material for Credit - (e) The sale of material through the Western Electric Company Western Electric Company on a Class Installed Jobs • • • • • • 8 "AX" basis (see Section 790-100-610). Fig. 4 - Typical RMN Used for (f) The local sale of material by the Placement of Material in Engineer­ Western Electric Company Installer ing Class "C" Stock • • • • • 9 {primarily the sale of scrap). Page 1 BELL SYSTEM PRACTICES SECTION 790-100-540SW Engineering Series (g) Purchase into "C" stock. 3.02 RMNs covering the sale or return of material by the Telephone Company 2.03 When material is returned by the shall be initiated as required by the Telephone Company, an RMN serves as engineer responsible for the particular a shipping document. transaction. 3. INITIATION AND PREPARATION PREPARATION INITIATION 3.03 The RMN, Form S-5033, shall be pre­ pared in accordance with the follow­ 3.01 The initiation ~f an RMN by the ing entries as related to Fig. 1. engineer for transactions involving the return or sale of material by the (a) Location to which material is to be Western Electric Company installer shall shipped. be based on the following: (b) Office from which material is (a) When material is returned to the shipped. Western Electric Company or sold locally by the Western Electric instal­ (c) Account code under which material is ler, he will issue a "Returned Goods being removed. Memorandum" if an RMN has not been previously issued. A typical example (d) Location code from which material is of an RGM is shown as Fig. 2. The RGM being removed. will show the details of the items being returned. The reason for returning the (e) Requisition number for removal. The material will be indicated by one of the W.E. order number can also be shown, "Why Returned" codes shown at the bottom if applicable. of the RGM. If' none of the "Why Re­ turned" codes are applicable, the reason (f) Number of pages of RMN. for returning the item should be noted on the RGM. (g) Reference number consisting of group code, requisition number, serial (b) When the need for a return of number or RMN. (See Para. 4.02) material can be determined by the engineer, the RMN should be prepared in (h) Description of items being returned, time to reach the installer prior to the including list start date. numbers. (i) Name or job engineer and reference (c) A copy of the RGM will be forwarded to associated SN-726, RGM, telco to the Telephone Company Engineer spec, etc. Also show address to which for processing as outlined in Section RMN should be sent. 790-100-510SW, Billing Review and Claims. This copy shall be forwarded to the equipment {j) Quantity of equipment per item. engineer responsible for the particular order. (k) Account code under which credit will be issued, usually the same code as The engineer shall review the Transportation Account. RGM and initiate a matching RMN if required. This copy of the RGM may be (1) Authorization number authorizing retained in the engineer's job folder shipment of equipment. for future use and reference as required. (m) Removal account code, usually same (d) A matching RMN will be required for as (c) and (k). any RGM returning equipment removed from service, Telephone Company owned (n) Disposition to be made or material: scrap, or for any material sold or junked Full credit, "C" stock, scrap locally, locally. In addition, any Code 4, 8, 9 etc. (if billed), 10, 11, or 14 RGM issued on a job engineered by the Telephone Company (o) Address to which RMN should be sent. will require a matching RMN. Should any material be returned on an RGM under an (p) Signature of person approving RMN order after the billing is closed, a (in accordance with local practices). matching RMN will be required, regardless of the RGM code. (q) Indicate reason for return. Page 2 SECTION 790-100-540SW BELL SYSTEM PRACTICES Engineering Series (r) Year placed for material previously 3.07 An RMN issued for returning material installed. Not required for new under an Engineering Complaint is material not placed in service. shown as Fig. 5. The note on the RMN shall make a clear reference to the Engineering Notes· Complaint number and indicate the reason for the return. The Engineering Complaint A. Special Transaction information is procedures are covered in Section 010-700- required for cases such as Class "C" 010 and Section 010-700-020. stock or "AX" transaction. E. Sales and Purchases of Material Through B. The information required in each case the Western Electric Company on a is described in further detail in 3.04 Class "AX" Basis through 3.12 and typical exampleS are shown as Fig. 3 through B. 3.08 A typical example of an RMN involving the sale of material on a Class "AX" TYPICAL EXAMPLES basis is shown as Fig. 6. Also, see Section 790-100-610. A. ~aterial Returned for Credit (a) The following information shall be entered in addition to the data 3.04 Typical example of RMN issued to normally entered on an RMN. return material for credit on a job installed by the Western Electric Company (1) The purchasing company's address is shown as Fig. 3. to which the material is to be shipped shall be shown. B. Material Returned for Placement in Engineering Class "C" Stock (2) A note, "This material is to be sold to the Telephone 3.05 A typical example of an RMN issued to Company on an "AX" basis, Case No. place material in Engineering Class ," shall be included in the "C" stock is shown as Fig. 4. The original 'll"fWte":" section of the RMN. cost of the material is adjusted by a com­ posite factor which adds sales or use tax (3) The agreed-upon selling price and deducts W.E. Co. tax credits. This shall be entered adjacent to each figure shall be shown adjacent to the items item in the space designated for use under the space designated for use by the by the Western Electric Company. If Western Electric Company. The form shall a lump sum price for a group of items contain the following information: is agreed upon, enter this figure as a "Total Price." (a) Indicate "C" stock by writing in right hand column of form (See (b) A one percent (1%) handling charge Fig. 4). will be charged to the selling company by the Western Electric Company on material (b) The year placed. sold on "AX" transactions from field loca­ tions. In addition, if it is necessary c. Material Returned for Repair or for the Western Electric Company to remove Reconditioning the equipment and/or transport it to the Service Center, a Labor Only TEO shall 3.06 An RMN issued for material to be sent be issued by the selling company to cover to the Western Electric Company for these costs. If the material is sold from repair should include a note on the RMN Engineering Class "C" stock, an Authoriza­ referring to the Telephone Equipment Order tion TEO shall be issued to remove the (TEO) number issued to cover the cost of material from the stock. These orders the repair and the disposition of the shall contain reference to the RMN and "AX" material after repair. (See Fig. H) Case number (assigned by the Western Electric Company) for coordination purposes.
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