WASHINGTON COUNTY BOARD OF COMMISSIONERS WORKSESSION

ROOM 140 PUBLIC SERVICES CENTER JUNE 17, 2008

TENTATIVE

3:00 p.m. 1. Board of Commissioners Communication (15 min.)

3:15 p.m. 2. Discussion of Formal Agenda Items (30 min.)

BCC AGENDA – 6/17/08 TABLE OF CONTENTS

COMMISSIONER DISTRICTS 7

OTHER COUNTY AND CWS CONTACTS 7

MEETINGS AND SCHEDULES 8 Current Meeting Schedule 8 Regular Business Meetings 8 Worksessions 8 Second Tuesdays of the Month 8 Board Meetings When There is a Fifth Tuesday in a Month 8 Executive Sessions 8 Once the Regular Business Meeting Begins 9 Ordinance Testimony Time Limits 9 Alternatives to Televised Proceedings 9 Assistive Listening Devices 10 Sign Language and Interpreters 10 Meeting Protocol 10 Meeting Calendar 11

HOUSING AUTHORITY BOARD OF DIRECTORS 1. CONSENT AGENDA

Approval of Minutes – May 6, 2008 13 a. Approve the Housing Authority Operating Budget for FY 2008-2009 15 b. Approve One Year Extension of Property Management Agreement 17

2. ORAL COMMUNICATION (2-Minute Opportunity)

3. ORAL COMMUNICATION (10-Minute Opportunity)

4. BOARD OF DIRECTORS ANNOUNCEMENTS

5. ADJOURNMENT

CALL TO ORDER

1. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member or person in the audience requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

2. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total.

3. PUBLIC HEARING – CLEAN WATER SERVICES a. Approve Resolution and Order Adopting Priorities, Policies, Work Programs 19 and Standards for the Sanitary Sewer and Surface Water Management (SWM) Systems and Amending Resolution and Order No. 07-46

4. PUBLIC HEARING – LAND USE AND TRANSPORTATION a. Proposed A-Engrossed Ordinance No. 692 – an Ordinance Amending the 29 Community Development Code Element of the Comprehensive Plan Relating to General Update and Housekeeping Changes (All CPOs) b. Proposed Land Use Ordinance No. 697 – an Ordinance Amending the 31 Community Development Code Element of the Comprehensive Plan Relating to Half-Street Improvements (All CPOs) c. Proposed Land Use Ordinance No. 698 – an Ordinance Amending the 33 Community Development Code Element of the Comprehensive Plan Relating to Code Enforcement (All CPOs)

5. PUBLIC HEARING – COUNTY ADMINISTRATIVE OFFICE a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations and Levy 35 Taxes for Washington County (All CPOs) b. Adopt Supplemental Budget #1 for Fiscal Year 2007-08 (All CPOs) 39

6. PUBLIC HEARING – SERVICE DISTRICT FOR LIGHTING NO. 1 a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations for the Service 43 District for Lighting No. 1 (SDL -1) (All CPOs) b. Approve Changes and Establish New Maximum Annual Assessments for 47 Fiscal Year 2008-2009 (All CPOs)

7. PUBLIC HEARING – ENHANCED SHERIFF PATROL DISTRICT a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations and Levy 57 Taxes for the Enhanced Sheriff Patrol District (CPO All)

8. PUBLIC HEARING – URBAN ROAD MAINTENANCE DISTRICT a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations and Levy 61 Taxes for the Urban Road Maintenance District (CPO All)

9. PUBLIC HEARING – SUPPORT SERVICES a. Adopt Fee Schedule for Fiscal Year 2008-09 (CPO All) 65

10. LAND USE AND TRANSPORTATION a. Adopt Annual Road Maintenance Work Program for Fiscal Year 2008-2009 69 (CPO All) b. Adopt Findings for Ordinance 697 (CPO All) 73 c. Adopt Findings for Ordinance 698 (CPO All) 75

11. ORAL COMMUNICATION

12. BOARD ANNOUNCEMENTS

13. ADJOURNMENT

CONSENT AGENDA

APPROVAL OF MINUTES April 22, 2008 77 May 27, 2008 85

CLEAN WATER SERVICES a. Acquire Easements for Sanitary Sewer, Temporary Construction of 95 Sanitary Sewer, and Water Quality Preservation and Storm and Surface Water Drainage

b. Authorize the General Manager to Negotiate and Sign a Reimbursable 101 Cooperative Agreement with the United States Department of Agriculture– Agricultural Research Service for Research of Erodibility of Cohesive Sediments in the Tualatin Basin (CPO All) c. Authorize General Manager to Sign Amendments to the Intergovernmental 103 Agreements Between Clean Water Services and the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard, and Tualatin d. Authorize General Manager to Sign Fiscal Year 2009 Property and 105 Casualty Insurance Policy e. Award the Contract for Workers’ Compensation Insurance for Fiscal Year 107 2009 to Special Districts Association of Oregon f. Approve Amendment to Professional Services Contract for Sanitary Sewer 109 Master Plan Update g. Award Contract for Construction of the Fanno Creek Greenway Park 111 Enhancement Project to Aquatic Contracting LLC (CPO All) h. Award Contract for Stream Flow and Temperature Monitoring, Operation, 113 And Maintenance to West Consultants, Inc. i. Award Contract for Construction of the 185th Trunk Upgrade Project (CPO 115 6) j. Authorize General Manager to Sign Amendment to Intergovernmental 117 Cooperative Agreement with the Department of Environmental Quality for the Tualatin Basin Coordinator Position

LAND USE AND TRANSPORTATION k. Approve Bid Award, Execute Contract, and Authorize Road Closure for SW 119 175th Avenue Realignment at SW Scholls Ferry Road Project (CPO 4B, 6) l. Approve Agreement with City of Hillsboro for Funding of Improvements to 123 SW Brookwood Avenue Roundabout at SW Alexander Street (CPO 9) m. Approve Agreement with the City of Beaverton for Funding of Sanitary 125 Sewer and Water Quality Improvements to SW 170th/173rd Project (CPO 7) n. Approve 13-Ton Weight Limit on South Road Bridge (CPO 11) 127 o. Approve Establishment of a Road Maintenance Local Improvement District 131 (MLID) for Meadow Glen (CPO 6) p. Appoint West Bull Mountain Planning Stakeholder Work Group Member 145 (CPO 4B, 4K, 6)

COUNTY ADMINISTRATIVE OFFICE q. Adopt Year-End Budget Appropriation Adjustments for Fiscal Year 2007-08 147 (CPO All)

COMMUNITY DEVELOPMENT r. Approve 2008-2009 Community Development Block Grant Project 149 Agreements s. Approve Home Investment Partnerships Project Agreement Amendment for 151 Willamette West Habitat for Humanity for Farmington Road Homeownership Project t. Approve the Edwards Center, Community Development Block Grant Project 153 Agreement

COOPERATIVE LIBRARY SERVICES u. Agreement with Beaverton for Provision of Countywide Telephone 155 Reference Service (CPO All)

COUNTY COUNSEL v. Receive Charter Revision Committee Report and Set Public Hearing 157

HEALTH AND HUMAN SERVICES w. Grant Waiver and Authorization to Execute Contracts to Provide 159 Detoxification and Residential Addiction Treatment Services x. Grant Waiver and Authorization to Execute Contracts with Community 163 Agencies to Provide Adult Mental Health Residential Services y. Grant Waiver and Authorization to Contract with Cascade Aids Project to 165 Support the Implementation of ‘Chicos Latinos’, an HIV Intervention z. Accept Grant from the Northwest Health Foundation to Support 167 Development of School-Based Health Centers aa. Approve Contracts with Community Agencies to Provide Services for 169 Persons with Developmental Disabilities bb. Approve Contracts with Community Agencies to Provide Addiction 171 Treatment Services for Adults and Adolescents cc. Approve Contracts with Community Agencies to Provide Specialized Mental 173 Health Services dd. Accept Intergovernmental Agreement with the State Health Division for 177 Funding to Provide Public Health Services in Washington County ee. Authorize County Counsel to Develop an Ordinance to Enforce 179 Environmental Health Regulations and to Make Changes to Chapter 12 (Subsurface Sewage Disposal Systems) and Chapter 14 (Swimming Pool) of the Washington County Code

JUVENILE DEPARTMENT ff. Authorize Agreement with Boys and Girls Aid for Shelter Services to 181 Youth gg. Authorize Juvenile Accountability Block Grant 183 hh. Authorize Oregon Youth Authority Gang Intervention Grant and 185 Intergovernmental Agreement

SUPPORT SERVICES ii. Authorize Closure of Courthouse Bond Sinking Fund 187 jj. Approve Resolution and Order Amending the 2008-09 Pay Plan Creating a 189 New Classification and Establishing a Salary Range for Residential Services Monitor III kk. Authorize Policies and Purchase Orders for Property, Liability, Workers’ 193 Compensation and Employee Benefit Insurance ll. Accept Proposal/Award Contract for Jail Food Service 195 mm. Authorize Purchase Orders for Purchase and Printing of Optical Scan 197 Ballots and Envelopes nn. Amend Contract / Authorize Two-Year Extension for Remote Location 199 Monitoring Services oo. Accept Bid/Award Contract for Larvicide 201 pp. Authorize User Agreement with Online Computer Library Center (OCLC) 203 for Electronic Subscription Service

SERVICE DISTRICT FOR LIGHTING NO. 1 qq. Form Assessment Area, Authorize Maximum Annual Assessment, and 205 Impose a First Year Assessment for Sean’s Grove rr. Form Assessment Area, Authorize Maximum Annual Assessment, and 219 Impose a First Year Assessment for Meadow Glen

COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS

Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator 846-8685 County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, 846-8741 Health & Human Services, Rod Branyan 846-4402 Rich Hobernicht Including Animal Services, Disability, Aging and Veterans Services Auditor, Alan Percell 846-8798 Housing Services, Susan Wilson 846-4794 Community Corrections, John Hartner 846-3400 Juvenile, Joseph Christy 846-8861 Community Development, Peggy Linden 846-8814 Land Use and Transportation, Kathy Lehtola, 846-4530 Director Cooperative Library, Eva Calcagno 846-3222 Sheriff, Rob Gordon 846-2700 County Counsel, Dan Olsen 846-8747 Support Services, Don Bohn 846-8685 Clean Water Services William Gaffi, General Manager 681-3600 Robert Cruz, Deputy General Manager 681-3602 Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs 681-4450 Manager

MEETINGS AND SCHEDULES

Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below.

Regular Business Meetings Regular business meetings are the time during which the Board will consider the items published in their Board Agenda at the times noted above.

Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room 140 of the Public Services Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting.

Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings.

Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance.

Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive

session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers.

Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements:

• Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call the meeting to order. • Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member or person in the audience requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet. • Oral Communication (for non-agenda items): This is the time when members of the audience may step forward to address the Board. This opportunity is time-limited to 2 minutes per individual. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity. • Presentations, Proclamations, Boards and Commissions • Public Hearings:. Special rules regarding testimony and time limits may be established by the Board at the start of the hearing. • Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions. • Second Opportunity for Oral Communication (for non-agenda items): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes. • Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda. • Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups

Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call the telephone number or TTY number noted below and request a verbatim transcript for this meeting.

Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8611 (voice) or 503-846-4598 (TDD - Telecommunications Devices for the Deaf) no later than 5:00 p.m., on the Monday preceding the meeting.

Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided: 1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5:00 p.m. on the Thursday preceding the meeting date (same phone numbers as listed above: 503-846-8611 or 503-846- 4598).

Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium. 2. When your name is announced, please be seated at the table in front and state your name and home address for the record. 3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition. 4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, June 17, 2008 Worksession – 2:00 p.m. Board Meeting – 6:30 p.m.

Tuesday, June 24, 2008 MEETING CANCELLED

Tuesday, July 1, 2008 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, July 8, 2008 Extended Worksession – 8:30 a.m.

HOUSING AUTHORITY OF WASHINGTON COUNTY

BBOARD OF DDIRECTORS AAGENDA June 17, 2008 6:30 p.m. Huffman Auditorium

Housing Authority Board of Directors

Tom Brian Dick Schouten Desari Strader Roy Rogers Andy Duyck Sydney Sherwood Carol Gakin

TABLE OF CONTENTS

1. CONSENT AGENDA Approval of Minutes – May 6, 2008 13 a. Approve the Housing Authority Operating Budget for FY 2008-2009 15 b. Approve One Year Extension of Property Management Agreement 17

2. ORAL COMMUNICATION (Two Minutes Per Individual; Ten Minutes Total)

3. ORAL COMMUNICATION (10 Minute Opportunity)

4. BOARD OF DIRECTORS ANNOUNCEMENTS

5. ADJOURNMENT

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Action – Land Use and Transportation (CPO All)

Agenda Title: ADOPT ANNUAL ROAD MAINTENANCE WORK PROGRAM FOR FISCAL YEAR 2008-2009

Presented by: David L. Schamp, Operations Division Manager

SUMMARY (Attach Supporting Documents if Necessary)

The Transportation Plan and Board Policy requires that an annual road maintenance work program that prioritizes road maintenance and reconstruction expenditures be presented to the Board for adoption by Resolution and Order. The work program must reflect the Board’s prioritization policy, which was adopted by A-Engrossed Ordinance 588 consistent with the definition of Exhibit 23 in the Transportation Plan. The proposed work program also includes schedules for all Urban Road Maintenance District work. The attached memorandum and matrix discuss the annual work programs and levels of support given to different classes of roads County-wide and in the Urban Road Maintenance District.

Additionally, the Transportation Plan requires that your Board adopt a Rural Resource Route work program supporting local roads that serve active commercial resource activity. The proposed work program includes that component.

The Work Program (Exhibit A) will be submitted to your Board under separate cover. A copy of the Work Program is available for review at the clerk’s desk.

Attachments: 1. Resolution and Order

DEPARTMENT’S REQUESTED ACTION: Adopt, by the attached Resolution and Order, the prioritized annual work program for road maintenance.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 10.a.

168-606005 Date: 06/17/08

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR WASHINGTON COUNTY, OREGON

3 In the Matter of Adopting the Year 2008-09 ) RESOLUTION AND ORDER Department of Land Use and Transportation ) 4 Operations Division Annual Work Program for ) No. ______Road Maintenance ) 5

6 This matter came before the Board at its regular meeting of June 17, 2008; and

7 It appearing to the Board that Exhibit 23 of the Washington County Transportation Plan

8 (A-Engrossed Ordinance 588) directs that road maintenance and reconstruction expenditures be

9 prioritized each year; and

10 It appearing to the Board that the voters of the urban unincorporated areas of Washington

11 County have voted to provide funding for the Urban Road Maintenance District; and

12 It appearing to the Board that Exhibit 23 (A-Engrossed ordinance 588) of the

13 Transportation Plan, including Policy 21, Table 12, and the Road Maintenance Priority Matrix,

14 serve as a guide for determining the most cost-effective and efficient provision of services so as to

15 further the public safety and welfare; and

16 It appearing to the Board that Policy 21.6 of the Transportation Plan requires the annual

17 adoption of a Rural Resource Route work program to support Local roads serving active

18 commercial resource activities; now, therefore, it is

19 RESOLVED AND ORDERED that Exhibit “A” attached hereto is adopted as the fiscal

20 year 2008-09. Annual Work Program for the Operations Division of the Department of Land Use

21 and Transportation, including maintenance to be provided using Urban Road Maintenance funds;

22 and it is further

Page 1 – RESOLUTION AND ORDER 127-8650 \LSsb

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the Annual Work Program constitutes the policy

2 directive of the Board of County Commissioners, as to allocation of scarce resources so as to

3 further public safety and welfare; and it is further

4 RESOLVED AND ORDERED that the Department of Land Use and Transportation is

5 directed to implement this program commencing on the date of this Resolution and Order.

6 Dated this 17th day of June, 2008.

7 BOARD OF COUNTY COMMISSIONERS 8 FOR WASHINGTON COUNTY, OREGON

9 ______10 CHAIRMAN

11 ______12 RECORDING SECRETARY

13

14

15

16

17

18

19

20

21

22

Page 2 – RESOLUTION AND ORDER 127-8650 \LSsb

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Action – Land Use & Transportation (All CPOs)

Agenda Title: ADOPT FINDINGS FOR ORDINANCE 697

Presented by: Mark Brown, Land Development Services Manager

SUMMARY:

Ordinance 697 proposes to amend Section 501 (Public Facility and Service Requirements) of the Community Development Code (CDC) element of the Washington County Comprehensive Plan to clarify frontage improvement requirements for development projects abutting substandard County roads. These improvements are commonly referred to as ‘half-street improvements.’ These amendments follow-up previous revisions to the half-street provisions of CDC Section 501 implemented by Ordinance 677 in October 2006.

As required by ORS 197.615, post acknowledgment comprehensive plan amendments (e.g., amendments made to the County’s Comprehensive Plan after it was acknowledged by the State Department of Land Conservation and Development as complying with the Statewide Planning Goals) must be accompanied by findings setting forth the facts and analysis showing that the amendments are consistent with the applicable Statewide Planning Goals, Oregon Revised Statutes, State Administrative Rules and the applicable provisions of Washington County’s Comprehensive Plan. Additionally, as required by Title 8 of Metro’s Urban Growth Management Functional Plan, any amendment to a comprehensive plan or implementing ordinance shall be consistent with the requirements of the Functional Plan.

Attached is the Resolution and Order to adopt the findings for Ordinance No. 697. The proposed findings will be provided to the Board prior to the hearing and will also be available at the Clerk’s desk.

DEPARTMENT’S REQUESTED ACTION: Adopt the proposed findings for Ordinance No. 697 and authorize the Chair to sign the Resolution and Order memorializing the action.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 10.b.

172-602030 Date: 06/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Action – Land Use & Transportation (All CPOs)

Agenda Title: ADOPT FINDINGS FOR ORDINANCE 698

Presented by: Mark Brown, Land Development Services Manager

SUMMARY:

Ordinance No. 698 proposes to replace Section 215 (Enforcement) of the Washington County Community Development Code (CDC) in its entirety. The new section will provide the requirements for voluntary compliance agreements and references to future revisions to the County Code that will enable a civil infractions process.

As required by ORS 197.615, post acknowledgment comprehensive plan amendments (e.g., amendments made to the County’s Comprehensive Plan after it was acknowledged by the State Department of Land Conservation and Development as complying with the Statewide Planning Goals) must be accompanied by findings setting forth the facts and analysis showing that the amendments are consistent with the applicable Statewide Planning Goals, Oregon Revised Statutes, State Administrative Rules and the applicable provisions of Washington County’s Comprehensive Plan. Additionally, as required by Title 8 of Metro’s Urban Growth Management Functional Plan, any amendment to a comprehensive plan or implementing ordinance shall be consistent with the requirements of the Functional Plan.

Attached is the Resolution and Order to adopt the findings for Ordinance No. 698. The proposed findings will be provided to the Board prior to the hearing and will also be available at the Clerk’s desk.

DEPARTMENT’S REQUESTED ACTION: Adopt the proposed findings for Ordinance No. 698 and authorize the Chair to sign the Resolution and Order memorializing the action.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 10.c.

172-602030 Date: 06/17/08

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title: ACQUIRE EASEMENTS FOR SANITARY SEWER, TEMPORARY CONSTRUCTION OF SANITARY SEWER, AND WATER QUALITY PRESERVATION AND STORM AND SURFACE WATER DRAINAGE

Presented by: Bill Gaffi, General Manager (cp)

SUMMARY (Attach Supporting Documents if Necessary)

The following easements are necessary to provide sanitary sewer, temporary construction of sanitary sewer, and water quality preservation and storm and surface water drainage in Clean Water Services’ service district: I. SANITARY SEWER EASEMENT PROPERTY OWNER PROJECT AREA VALUE Ray A. Greco and Goldie Greco, Trustees or their successors in trust, under the GRECO LIVING TRUST, dated December 15, 1992, and any amendments thereto, a revocable living trust Project No. 6206 1,270 sf $2,800

(CONTINUED)

FISCAL IMPACT: $7,100 Budget Info: 101.062.8224.55220 (Project No. 6206)

REQUESTED ACTION: Acquire easements necessary to provide sanitary sewer, temporary construction of sanitary sewer, and water quality preservation and storm and surface water drainage in Clean Water Services' service district.

Agenda Item No. 1.a.

Date: 06/17/08

Page 2

II. TEMPORARY EASEMENT FOR CONSTRUCTION OF SANITARY SEWER PROPERTY OWNER PROJECT AREA VALUE Marjorie E. Allen and David Dimeo Trust Project No. 6206 7,998 sf $4,300

III. EASEMENT FOR WATER QUALITY PRESERVATION AND STORM AND SURFACE WATER DRAINAGE PROPERTY OWNER PROJECT AREA VALUE

SHLP Orenco West, LLC 671,260 sf -0-

1 BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

2 In the Matter of Acquisition of ) RESOLUTION AND ORDER 3 Easements Needed for District Purposes. ) ) NO.______4

5 The above-entitled matter came before the Board of Directors of Clean Water Services 6 (Board) at its regular meeting of June 17, 2008; and 7 It appearing to the Board that Clean Water Services (District) requires certain easements to 8 provide sanitary sewer, temporary construction of sanitary sewer, and water quality preservation 9 and storm and surface water drainage in the District’s service district; and 10 It appearing to the Board that ORS 451.550 (3) and (4) give the Board the power to acquire 11 easements determined to be necessary and proper in the exercise of District purposes; and 12 It appearing to the Board that District representatives have secured from the property 13 owner(s) named in Exhibit A, duly executed sanitary sewer, temporary construction of sanitary 14 sewer, and water quality preservation and storm and surface water drainage easements, which recite 15 therein an appropriate amount of consideration for acquisition of the easements; and 16 It appearing to the Board that these easements should be accepted and recorded, and the 17 Board being fully advised in the premises and that the grantors thereof should be compensated for 18 the easements granted thereby as provided in the easement documents and as set forth in Exhibit A; 19 it is therefore 20 / / / 21 / / / 22 / / / 23 / / / 24 / / / 25 / / / 26 / / / Page 1 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603

1 RESOLVED AND ORDERED that the easements granted by the property owner(s) named 2 in Exhibit A to this Resolution and Order be, and hereby are, accepted by the Board of Directors of 3 the District. 4 DATED this 17th day of June, 2008. 5 CLEAN WATER SERVICES 6 By its Board of Directors 7

8 ______Chairman 9

10 ______11 Recording Secretary 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Page 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603

EXHIBIT A

I. SANITARY SEWER EASEMENT PROPERTY OWNER PROJECT AREA VALUE Ray A. Greco and Goldie Greco, Trustees or their successors in trust, under the GRECO LIVING TRUST, dated December 15, 1992, and any amendments thereto, a revocable living trust Project No. 6206 1,270 sf $2,800

II. TEMPORARY EASEMENT FOR CONSTRUCTION OF SANITARY SEWER PROPERTY OWNER PROJECT AREA VALUE Marjorie E. Allen and David Dimeo Trust Project No. 6206 7,998 sf $4,300

III. EASEMENT FOR WATER QUALITY PRESERVATION AND STORM AND SURFACE WATER DRAINAGE PROPERTY OWNER PROJECT AREA VALUE

SHLP Orenco West, LLC 671,260 sf -0-

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: APPROVE CONTRACTS WITH COMMUNITY AGENCIES TO PROVIDE SERVICES FOR PERSONS WITH DEVELOPMENTAL DISABILITIES

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

Funding through an Intergovernmental Agreement between Washington County and the State of Oregon supports services for persons with developmental disabilities who reside in Washington County. County Purchasing Rules do not require a competitive process for contracts for which a non-County funding source identifies the Contractors.

Contracts with 23 community agencies for a total amount of $28,718,001 are indicated on Attachment A and will continue residential, vocational, transportation, and ancillary services for fiscal year 2008-2009.

The Department is requesting your Board approve execution of these contracts as displayed on Attachment A. These contracts are for a total amount of $28,718,001 and are for the period of July 1, 2008 through June 30, 2009.

DEPARTMENT’S REQUESTED ACTION:

Approve contracts with 23 local agencies to continue to provide residential, vocational, and transportation services for adults with developmental disabilities for the amounts as indicated in Attachment A.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.aa. Date: 6/17/08

ATTACHMENT A

Programs for Persons with Developmental Disabilities

Total Provider Contract

Acumen 1,410,223 Albertina Kerr 948,625 ARC 210,526 CCI Enterprises 20,651 Community Access 1,112,422 Community Services 5,199,681 Community Vision 517,392 Danforth 76,302 Danville 1,274,623 Dungarvin 234,129 Edwards 3,222,475 Good Shepherd 9,714,404 Harmony Housing 245,825 Hildah Highbe 285,208 Mentor Oregon 28,975 Mid-Valley 133,478 Oregon Employment Svs 427,239 PSE 53,055 Renew 1,152,000 SCVP 458,576 Tri-Met 937,670 TVW 1,013,815 Westside 40,707

TOTALS 28,718,001

2

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO – All

AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE AND SIGN A REIMBURSABLE COOPERATIVE AGREEMENT WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE– AGRICULTURAL RESEARCH SERVICE FOR RESEARCH OF ERODIBILITY OF COHESIVE SEDIMENTS IN THE TUALATIN Agenda Title: BASIN

Presented by: Bill Gaffi, General Manager (mw)

SUMMARY (Attach Supporting Documents if Necessary)

The District has initiated a comprehensive review of current water quality and quantity design storms. Included in this review is an evaluation of the relationships between design storms and stream erosion and stability. Recently, new models that use a continuous evaluation of rainfall and runoff have been adopted by neighboring states. However, the methods used by these models to determine stream stability as related to runoff and flow duration have been developed for gravel bed streams and may not work well for most urban or urbanizing streams in the Tualatin River Watershed that are characterized by cohesive sediments (clay). This study is designed to provide the necessary data and analysis to better understand stream stability as related to changes in runoff and flow in clay-based systems.

The United States Department of Agriculture-Agricultural Research Service (USDA-ARS) has utilized a unique jet test device to directly measure the erodibility of cohesive channels. These measurements can be used to quantify the amount of erosion that would be expected at various flows and inform what flows could be regulated to reduce stream erosion. In addition, the stability of streambanks with vegetation typical of enhanced riparian corridors will be compared to those with Himilayan blackberry or no vegetation. This project furthers research being performed nationally by the USDA-ARS and allows the USDA-ARS to test a new smaller version of the jet

(CONTINUED) FISCAL IMPACT: $160,000 Budget Information: 101.040.8130.52240 REQUESTED ACTION: Authorize General Manager to negotiate and sign a Reimbursable Cooperative Agreement with the USDA-ARS in the amount of $160,000.

Agenda Item No. 1.b.

Date: 06/17/08

Page 2

test device. Under the proposed Reimbursable Cooperative Agreement (Agreement), USDA-ARS is contributing its regular employee staff time. The District will contribute $160,000 towards this research, primarily to cover travel costs, supplies, and intern and temporary salaries.

Staff recommends that the District's Board of Directors authorize the General Manager to negotiate and sign the Agreement.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: APPROVE CONTRACTS WITH COMMUNITY AGENCIES TO PROVIDE ADDICTION TREATMENT SERVICES FOR ADULTS AND ADOLESCENTS

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

Funding through an Intergovernmental Agreement between Washington County and the State Mental Health and Developmental Disability Services Division supports alcohol and drug treatment services, gambling prevention and treatment services, drug treatment court services and drug-free housing for adults and adolescents who reside in Washington County. The alcohol and drug services were involved in a Request for Proposals process (#27107P) for outpatient treatment services and drug-free housing for a four-year period of January 2008 through June 2012. The gambling prevention and treatment services were involved in a Request for Proposals process (#25043P) for the four year period ending June 30, 2009. The drug treatment court services were involved in a Request for Proposals process (#26096P) for the four year period ending June 30, 2010. Contracts are to be reviewed and negotiated annually.

The Department requests your Board approve contracts with community agencies for a total amount of $3,158,335 as indicated on Attachment A for outpatient alcohol and drug treatment services, drug-free housing, drug court services, and gambling prevention, enhancements and treatment for the period of July 1, 2008 through June 30, 2009.

DEPARTMENT’S REQUESTED ACTION:

Approve contracts with local agencies to provide outpatient alcohol and drug treatment services, drug-free housing, drug court services, and gambling prevention, enhancements and treatment for the period of July 1, 2008 through June 30, 2009 for the amounts as indicated on Attachment A.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.bb.

Date: 6/17/08

ATTACHMENT A

Adult A&D Treatment Services and Drug-Free Housing

2008-2009

Contract Amount

A&D Outpatient, Intensive Outpatient and Case Management LifeWorks NW $220,000 DePaul Treatment Centers $153,000 CODA, Inc. $258,694 ChangePoint, Inc $135,000

A&D Youth Outpatient, Intensive Outpatient and Case Management Youth Contact $148,000 LifeWorks NW $344,257

A&D Hispanic Outpatient, Intensive Outpatient and Case Management ChangePoint, Inc $130,597 LifeWorks NW $110,018

A&D Community Corrections Outpatient, Intensive Outpatient and Case Management CODA, Inc $220,000

A&D ITRS-Parents with Children Lifeworks NW $233,520 CODA, Inc $238,561

Drug-Free Housing for ITRS LifeWorks NW $49,419 CODA, Inc. $49,419

Drug-Free Housing with Rent Subsidy LifeWorks $52,898 CODA, Inc $45,060

Drug Treatment Court CODA, Inc $339,381

Gambling Prevention, Enhancements and Treatment Lifeworks NW $430,511

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

AUTHORIZE GENERAL MANAGER TO SIGN AMENDMENTS TO THE INTERGOVERNMENTAL AGREEMENTS BETWEEN CLEAN WATER SERVICES AND THE CITIES OF BEAVERTON, CORNELIUS, FOREST GROVE, HILLSBORO, SHERWOOD, Agenda Title: TIGARD, AND TUALATIN

Presented by: Bill Gaffi, General Manager (bg )

SUMMARY (Attach Supporting Documents if Necessary) Clean Water Services has been working with the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard, and Tualatin (Cities) in the Service Delivery Study (Study). The first phase of implementation is scheduled for July 1, 2008. Some of the Study elements require amendment to the existing intergovernmental agreements that were adopted in 2004 and early 2005. The changes to the agreements include: clarifying overall District responsibility; adding Definitions; deleting the exception for “lack of program funding”; incorporating the concept of “District Wide” and “Local” programs with the Cities setting the rates for their Local program; clarifying the Service Provider Letter process; clarifying the process for collection of revenue and transfer of funds; defining the City share of Industrial Waste fees; making reference to the new District-City CIP Review Committee; and revising the termination procedure.

Each of the existing City Agreements may have slightly different language and, therefore, each amendment may be slightly different. Exhibit A is the recommended amendment for the City of Beaverton and is provided as an example of the general form and content of the proposed revisions. It is recommended the Board authorize the District’s General Manager to execute individual agreement amendments with each of the seven full service cities generally consistent with the attached Exhibit A. A copy of each individual City agreement amendment is available at the Board office for review.

FISCAL IMPACT: None

REQUESTED ACTION: Approve the content of Exhibit A, and authorize the General Manager to sign amendments to the Intergovernmental Agreements with the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and Tualatin that are consistent with its content.

Agenda Item No. 1.c.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services (CPO)

Agenda Title: APPROVE CONTRACTS WITH COMMUNITY AGENCIES TO PROVIDE SPECIALIZED MENTAL HEALTH SERVICES

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

Funding through an Intergovernmental Agreement between Washington County and the State of Oregon supports specialized and intensive services for adults with chronic mental illness who reside in Washington County. Over the years Washington County or its provider agencies have submitted proposals to the Addictions and Mental Health Division to provide unique mental health services to consumers with significant mental health problems. The intent of these programs is to serve challenging consumers from all over the State of Oregon. The Addictions and Mental Health Division has awarded funding based on proposals that identified specific agencies as the providers of these services. The goal of these projects is to reduce the need for long term hospital care by creating alternatives in the community. Washington County assists the State Office of Mental Health Services in providing clinical oversight, but does not have the authority to change the current contractors. Subject to satisfactory performance, contracts are awarded annually.

The Department requests your Board approve contracts with four community agencies, Haven House. Inc., Homestreet-Banyan Tree, Inc., Luke-Dorf, Inc. and LifeWorks N.W. Inc. to continue mental health services for the period of July 1, 2008 through June 30, 2009. Details on the types of service and estimated year end contract amounts are displayed on Attachment A.

DEPARTMENT’S REQUESTED ACTION:

Approve contracts with four community agencies to continue provision of specialized and intensive mental health services for the period of July 1, 2008 through June 30, 2009.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.cc.

Date: 6/17/08

1 ATTACHMENT A

Mental Health Services 2008-2009

State General Fund

Estimated Yr End Contract Amounts

Supported Employment (38) LifeWorks NW $ 5,765

Special Projects – PSRB (20/30/34/201) Luke-Dorf SE 20 $ 90,000 SE 30 $ 105,880 SE 201 $ 213,212 LifeWorksNW SE 30 $ 15,882 Homestreet-Banyan Tree SE 30 $ 10,588 SE 34 $ 21,000 SE 201 $ 40,000

Special Projects – Residential Services (28) Luke-Dorf RTH/RTF $ 279,495 Homestreet-Banyan Tree RTH/RTF $ 151,012

Special Projects – Homeless Mentally Ill (39/20) Luke-Dorf $ 53,334

Special Projects – Residential Services (201) Haven House $ 21,834 Homestreet-Banyan Tree $ 85,000

Special Projects – Housing Renovations $ 33,993

Medicaid Pre-Matched Billing Capacity

The payments paid directly from the State to the provider.

Pre-Admission Screening & Annual Resident Review (36B) LifeWorks NW $ 33,452

Special Projects(Bridges Program) (20B) Homestreet-Banyan Tree $ 168,125 LifeWorks NW $ 26,686

2

Enhanced Care (31B) LifeWorks NW $ 641,073

Residential Services (20B) Homestreet-Banyan Tree $ 211,740 Luke-Dorf, Inc. $ 115,286

Residential Treatment Homes/Facilites (28B) Homestreet-Banyan Tree $ 342,950 Luke-Dorf $ 555,866 Haven House $ 296,978

Secure Residential Treatment Facility (28B) Luke-Dorf $1,842,906

3 AMENDMENT TO INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF BEAVERTON AND CLEAN WATER SERVICES

THIS AMENDMENT is made and entered into as of the ______day of ______, 2008, between the City of Beaverton, a municipal corporation of the State of Oregon, hereinafter referred to as "City," and Clean Water Services, formerly Unified Sewerage Agency, a municipal corporation and county service district, hereinafter referred to as the "District."

WHEREAS City and District entered into an Intergovernmental agreement (IGA) on May 7, 2004 for the operation of sanitary sewer and surface water facilities; and

WHEREAS Section 7 of that IGA allows the agreement to be amended upon approval of the governing bodies of both parties; and

WHEREAS that IGA is now in need of amendment.

NOW, THEREFORE, it is agreed that the IGA be amended as follows:

1. In the recitals, modify the first “Whereas” statement to read:

“WHEREAS as a county service district organized under ORS 451, the District has legal authority for the sanitary sewerage and storm water (surface water) management programs within its boundaries consistent with relevant laws, rules and agreements. The District is the NPDES/Watershed/MS-4 Permit holder, performs watershed, sub-basin and facility planning, develops standards and work programs, is the permit holder, and operates and maintains wastewater treatment facilities, surface water collection system and the public sanitary sewer conveyance systems, and the public surface water collections systems within unincorporated areas and within certain cities its boundaries; and”

2. In Section 1, Definitions, add the following new definitions, number them alphabetically, and renumber the existing definitions:

A. Local Program – The elements of the work program that are available for the City to perform.

B. District Wide Program – The elements of the work program that are performed exclusively by the District in all areas within the District’s boundary.

C. Roadside Facilities include all of the following stormwater facilities within road rights of way:

1. Roadside Ditches and Swales are man-made ditches on one or both sides of roadways, within the road right-of-way and generally intended for the collection and conveyance of storm and surface water runoff from the road.

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 1 of 10

2. Driveway Culverts are short pipes passing under driveways connecting two sections of roadside ditch.

3. Roadside Ditch Cross Piping is the piping system connecting a roadside ditch or roadside piping system on one side of the road to a roadside ditch or roadside piping system on the other side of the road, and being at the grade of the roadside ditches or piping systems.

4. Roadside Piping Systems are shallow pipes and inlets on one or both sides of a road, which are generally at a similar grade as typical roadside ditches, and generally lack manholes.

3. Revise Section 2 to read:

“Section 2. Determination of Programs, Rules, Policies and Standards

The District as the Permit holder is responsible for the management and operation of the public sanitary sewer and public storm and surface water systems within its boundaries. The City shares certain responsibilities for the operation and maintenance of the sanitary sewer and storm and surface water systems within the City limits. The District is the designated permittee who shall obtain and enforce timely compliance with relevant federal and delegated state Clean Water Act permits for treatment plants, collection systems, and stormwater. The District, in cooperation with the cities from time to time may adopt orders, standards, specifications, work programs, reporting requirements, and performance criteria for the proper and effective operation of the sanitary sewer and storm and surface water systems and to meet or comply with state and federal permits, laws and regulations.

The District, when it adopts orders, standards, specifications, work programs, reporting requirements, and performance criteria shall give prior notice to the City of all proceedings wherein District Board shall consider such adoption. The District shall adopt such orders, standards, work programs, reporting requirements and performance criteria only after a public hearing wherein the Board shall address and consider the City’s concerns, if any. Any such changes to work programs, reporting requirements, and performance standards that the Board determines are necessary to meet or are required by state and/or federal permits or regulations shall not be effective prior to 90 days from the date of adoption by District’s Board or as otherwise mutually agreed to by the City and the District. The effective date of any changes to work programs, reporting requirements, and performance criteria not required by state and/or federal permits and regulations, shall be mutually agreed to by the District and City prior to consideration by the District’s Board. The District agrees that whenever practical it shall communicate proposed changes not required by state and/or federal permits and regulations in or before September of the year prior to the proposed adoption so as to allow the District and the City to budget appropriately for the following fiscal year.

City agrees to follow and enforce the Orders, Standards, specifications, work programs, reporting requirements, and performance criteria promulgated by the District, subject,

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 2 of 10 however, to program funding and to the extent that City may be lawfully authorized to act. The City shall not be responsible for any failure to act or any defect in performance caused by lack of adequate program funding, inadequacies in the Work Program and Performance Standards as adopted by the District, or lack of lawful authority to act. Lack of adequate funding from the District and cCompliance with the Work Program and Performance Standards as adopted by the District shall be absolute defenses to any claim against the City under this Agreement. City further agrees to notify District of apparent violations of the subject Orders, Standards, specifications, work programs, and performance criteria, of which it has knowledge, which may require District legal action or enforcement.

4. Revise Section 3.A.1 to read:

The purpose of this agreement is to delegate to and contract with the City to perform specific portions of the Local Program. delineate responsibilities for the performance of specific functions. The responsibilities of the District and City are defined in this Section and Appendix A. Exhibit A is a map showing areas of service responsibilities for the District and the City and is hereby made a part of Appendix A and incorporated into this agreement.

5. Revise Section 3.B.2 to read:

Responsibilities defined in this Section and Appendix A may be modified by the District Board provided that the change is necessary to meet or comply with state or federal permits, laws or regulations. The District Board shall not reduce the total scope of City responsibilities without consent of the City unless:

a. The Board, after notice to the City and a public hearing, establishes that the City has failed to correct identified instances of non-performance related to the adopted standards that are necessary to meet or comply with state or federal permits, laws or regulations, and the District Board may adopt procedures regarding determination of nonperformance; or,

b. The Board decides that there is no practical alternative to a mid-fiscal year change in the rates and funding levels allocation of revenue between the District and the City, as provided for in Section 4.D of this agreement and changes the scope of City responsibility to reflect those different rates and funding levels that different allocation of revenue.

6. Revise Section 3.B.3 to read:

Upon reasonable notice from City to District, District shall assume responsibility for any portion of the Local Program defined in this Section and Appendix A. Reasonable notice shall be at least 6 months, unless agreed to in writing by the District and City. Corresponding adjustments to the revenue allocation shall be made to reflect the change in responsibility upon implementation of such changes. City shall be responsible for correcting or paying to have corrected any deficiencies in the system resulting from non-performance of the programs under its responsibility, subject, however, to funding availability. For any

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 3 of 10 Local Program activity the City previously elected to be performed by the District, the City may at any time request that activity be transferred back to being a City responsibility by following the procedures in Section 3.B.1 above. The District shall approve the request unless the District determined the City can not provide a reasonably equivalent level of overall efficiency. The date of the transfer of responsibility shall be as mutually agreed to, or in no case longer than one year from the date of the request.

7. Revise Section 3.C.2 to read:

The City will require persons who are proposing development, as defined in the District's Design and Construction Standards Resolution and Order, to obtain a Service Provider Letter from the District. At anytime during the life of this agreement, the City may choose to issue such Service Provider Letters. City shall not issue a stormwater connection permit without verification that the District has issued a Service Provider Letter.

8. Revise Section 3.C.6 to read:

City will inform the District in writing not less than 30 days prior to initiating or entering into any agreement for the financing or incurring of indebtedness relating to the storm and surface water system or the sanitary sewerage system. Revenues allocated to the City defined in Section 4 of this agreement for the performance of functions identified in Appendix A are considered restricted, and may only be used to perform those functions (including reasonable administration and security for bonds) delegated to the City for such things as operation and maintenance of the sanitary or storm and surface water system. City shall not obligate any assets or facilities of the District’s sanitary or storm and surface water system for any debt. In general, sanitary sewer lines 24" and over and parallel sanitary lines to a common downstream connection with hydraulic capacity equivalent to a 24” line are the property of the District regardless of location, as are sanitary treatment plants and pump stations.

9. Revise Section 4 to read:

Section 4. Determination of Monthly Service Charge Rates and System Development Charge; and Division of Revenue; Operating Procedures and Rules Relating to Revenue and Reporting

A. After consultation between City and District staff, the District Board shall determine and certify annually for both the sanitary sewerage system and for the storm and surface water system the monthly service charge and system development charge. The District Board shall make such certification after a public hearing and shall consider and respond to the City’s concerns. The City agrees to impose these charges as a minimum. The City may impose additional charges as allowed in Section 4.E.

B. The District Board shall determine and certify annually for both the sanitary sewerage system and for the storm and surface water system, the portion of the monthly service charge and system development charge to be allocated to the City for performance of the

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 4 of 10 functions defined in this Agreement and for the City's share of annual debt service payment. This revenue allocation shall apply to all areas within the City limits, whether the District or the City provides maintenance, with the understanding that the District and the City will be compensated for all the work which each has been assigned responsibility. The District Board shall make such a certification after a public hearing and after the Board considers and responds to the City’s concerns, if any, as to the proposed division of revenue. For purposes of this provision, the current percentages of the monthly service charges and the system development charges retained by the City shall establish the minimum funding allocated to the City for fiscal year 2004-05, except for the following:

1. The Board may make routine principal and interest adjustments for debt service repayment.

2. The Board may make adjustments in response to significant increases or decreases in program responsibilities

A. Setting of Rates and Charges

1. After consultation between City and District staff, the District Board shall determine and certify for the Storm and Sanitary Sewer programs:

a. District Wide System Development Charges that apply in all areas within the District boundary. b. Local System Development Charges that apply to areas outside of the City Limits. c. District Wide Monthly Service Charge Rates that apply in all areas within the District boundary. d. Monthly Service Charge Rates for the Local Program that apply to the areas outside the City limits. e. Funding levels for elements of the Local Program performed by the District within the City’s Area of Geographic Responsibility. f. Funding levels for elements of the Local Program performed by the District within the City Limits but outside of the City’s Area of Geographic Responsibility. g. Funding levels for elements of the Local Program performed by the City outside of the City Limits but inside the City’s Area of Geographic Responsibility. h. Funding levels for elements of the Local Program performed by the District within the City Limits but outside of the City’s Area of Geographic Responsibility where the City identifies a higher level of service than in the District’s adopted standards. i. Elements within items “e” through “h” of this subsection may be expressed in terms of monthly service charge rates or rates per unit of facility.

2. The City shall set for the Storm and Sanitary Sewer programs: a. Local System Development Charges that apply to areas inside the City Limits.

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 5 of 10 b. Monthly Service Charge Rates for the Local Program that apply to the areas inside the City Limits.

B. Collection of Rates and Charges as set in Section A above 1. The District shall collect for both the Storm and Sanitary Sewer programs: a. System Development Charges in areas where the District issues connection permits. b. Local and District Wide Monthly Service Charges in areas where the District provides the billing function.

2. The City shall collect for both the Storm and Sanitary Sewer programs: a. Local and District Wide System Development Charges in areas where the City issues connection permits. b. The Monthly Service Charges for the District Wide Rate and the Local Rate in areas where the City provides the billing function.

C. Transfer and Remittance of Funds

1. The District shall transfer to the City the portion of the Storm and Sanitary Sewer revenue from the Local Rate collected for the elements of the Local Program performed by the City in areas that are inside the City’s Area of Geographic Responsibility, but where the District does the billing.

2. The City shall transfer to the District for the Storm and Sanitary Sewer Programs:

a. Revenue from the District Wide System Development Charges collected by the City. b. Revenue from the District Wide Monthly Service Charge Rate collected by the City. c. The portion of the revenue from fees and the Local Monthly Service Charge rate for the elements of the Local Program performed by the District within the City Limits and within the City’s Area of Geographic Responsibility. d. The portion of the revenue from fees and the Local Monthly Service Charge rate for the elements of the Local Program performed by the District within the City Limits but outside the City’s Area of Geographic Responsibility. e. Funds for performance of elements of the work program by the District within the City Limits but outside the City’s Area of Geographic Responsibility where the City has identified a higher level of service than in the adopted District standards.

D. Determination by the District of the items in Section 4.A.1 will typically be made as a part of the annual Fiscal Year budget process. However, these rates and funding levels may be adjusted by the District to recognize changes that occur outside the normal budget cycle after coordination and communication with the Cities. Any such mid-year changes initiated by the District Board shall only be implemented when the Board determines such a change is necessary to comply with State or Federal permits, laws or regulations, or that are due to changes in responsibility.

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 6 of 10 Changes in the division of revenue for the reasons described in Section 4.B 1 & 2 will typically be made as a part of the annual Fiscal Year budget process. However, the division of revenue may be adjusted by the District to recognize changes in responsibilities that occur outside the normal budget cycle when the Board determines that such a change is necessary to comply with state or federal permits, laws or regulations. The Board shall provide prior notice to the City of any need to make any mid-year change in the division of revenue. The Board shall not change the division of revenue without a determination that no other practical alternatives to increase revenues are available and can reasonably be implemented. The Board shall not change the division of revenue during a current fiscal year unless the Board acts to reduce the City’s responsibilities to reflect the reduction in revenue.

E. Operating Procedures Relating to Revenue

1. City shall remit to the District the portion of sanitary sewer service charges and systems development charges collected, and storm and surface water service charges and systems development charges collected, less the City Portion, as identified in Section 4.B.

1. Payments shall be remitted on a monthly basis, with a report on District designated forms.

2. Payments to the District of revenue collected by the billing party shall be due within 20 days following the end of each month, unless the payment has been appealed by the billing party.

3. City may charge and collect a Local Monthly Service Charge or System Development Charge at a higher rate per DUE and ESU than that set by the District when the City determines it is needed for the Local City Program elements performed by the City. system. The City shall retain 100% of these additional revenues collected. Such additional charge shall be consistent with the services provided by City and with applicable federal rules in order to preserve eligibility for grants and other funding programs.

4. City may request District to perform permit and inspection services for private development construction of public storm and surface water facilities and sanitary sewer facilities, and for erosion control. City shall remit to the District the fee set forth in District’s Rates and Charges to compensate District for its costs for such services performed relative to these fees, as prescribed by District Order or separate agreement with City.

4. For Industrial Waste fees, District shall remit to City 5 percent a percentage of system development charges, and 15 percent of the volume, and monthly service charges collected within the City’s Area of Responsibilityequal to the percentages of service charges retained by the City as defined in Section 4.B. District shall retain one hundred percent (100%) of the annual Industrial Waste permit fee, and any penalty

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 7 of 10 fees, COD, SS (as those terms are defined in the Rates and Charges) and other fees related to Industrial Waste that may be assessed.

5. City will institute administrative procedures to diligently maintain regular billings and collection of fees, adjust complaints thereto, and pursue delinquency follow-ups and take reasonable steps for collection thereof.

6. City and District shall each establish separate accounts for the storm and surface water program and sanitary sewerage program for the purpose of accounting for service charges and systems development charges collected and received pursuant to this agreement.

7. District or City may at any reasonable time upon reasonable notice inspect and audit the books and records of the other with respect to matters within the purview of this Agreement.

8. City and District shall each prepare and submit to each other a performance report of the storm and surface water functions, and the sanitary sewer functions for which each is responsible. The District will specify the requirements, frequency, and content of the performance report after considering and responding to the City’s concerns.

9. The City and District may, each at its own cost, install permanent and temporary volume and quality monitoring stations, and other monitoring equipment, to determine the effectiveness of City and District programs..

10. Interest shall accrue on late monthly payments as specified in Section 4.CE.1 at a rate of 1.25 times the monthly Local Government Investment Pool (LGIP) earnings rate as posted for the previous month, and will be applied each month to the unpaid balance.

11. For those services provided by the District within the City limits and within the District areas of service responsibility as defined by Exhibit A and Appendix A, the division of revenue will be adjusted to compensate the District for the additional cost of any higher service levels required by the City.

12. The City and District will form a CIP Review Committee along with representatives from other Cities within the District’s boundary for the purpose of recommending the prioritization and funding of sanitary sewer and Stormwater collection system projects. Board will adopt the CIP funding and project selection only after holding a public hearing to allow the Cities to provide additional input to the Board.

10. Revise Section 5.G to read:

District and City acknowledge that District may receive notices of violation or fines from state or federal agencies for violations of state or federal rules. As the permittee and the entity that establishes standards and controls payment, District shall be responsible for

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 8 of 10 responding to notices of violations and for payment of all fines. District shall invite the City to participate in any discussions with state and federal agencies regarding notices of violation involving City actions or responsibility. City will cooperate with District in the investigation and response to any notice of violation involving actions relating to actions or responsibilities of the City and shall allow the City to defend its own interests in any contested case proceeding concerning an alleged violation both in the proceeding and in any appeal therefrom. If a fine is imposed, City shall reimburse District to the extent that the fine results from non-performance of adopted programs or non-compliance with District, state, or federal rules or policies by the City and those acting on behalf of the City. If possible, the City shall reimburse the District prior to the date due for payment of the fine. The City shall not be responsible for reimbursement if the City's non-performance or non-compliance was caused by lack of adequate funding by District. If more than one party is responsible, the City's responsibility for reimbursement payment will be allocated based on the degree of responsibility and degree of fault of the City. Disputes over the amount of reimbursement shall be resolved by the dispute resolution process set out in Section 6 of this Agreement. To the extent that the City is required to perform any work to correct a violation, District shall provide adequate funding for the work to be performed, unless the violation was caused by the City's omission or misconduct.

11. Revise Section 7 to read:

1. This Agreement shall supersede all prior agreements of similar scope and subject matter, including amendments and the “City Committee Agreement” between the parties with respect to sanitary sewerage and service, storm and surface water management; provided that, except as expressly modified herein, all rights, liabilities, and obligations of such prior agreements shall continue. This agreement shall be effective upon its execution by both parties hereto, and unless terminated earlier, shall end at the end of the day on June 30, 2027 and shall continue in effect for five years.

2. This Agreement shall be renewable for a series of succeeding five year terms up to a limit of 25 years, with the mutual agreement of the City and the District This agreement may be terminated when either party gives the other written notice per the dates in the table below of its intent not to renew this agreement, and the agreement shall then terminate on June 30 of the following calendar year.

Termination effective at Notice given on or prior the end of the day on to June 30 of June 30 of 2009 2010 2010 2011 2011 2012 2016 2017 2021 2022

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 9 of 10 3. The notice of termination may be withdrawn at any time prior to the termination date with written approval of the City’s Chief Executive Officer and District General Manager.

4. If the District enters into an intergovernmental agreement with any other city in its territory covering the same subject as this Agreement and if any of the provisions of the other agreement differ from this Agreement, the City may elect to replace any provision of this Agreement with the parallel provision from the other agreement, with the exception of Appendix A and Exhibit A. The replacement shall be effective on receipt by District of written notice from the City. This Agreement may not otherwise be modified except by written amendment or as otherwise specified in this Agreement.

IN WITNESS WHEREOF, this instrument has been executed in duplicate by authority of lawful actions by the Council and District’s Board of Directors.

CLEAN WATER SERVICES CITY OF BEAVERTON, OREGON

By ______By ______General Manager Mayor

Attest: ______Approved as to Form: City Recorder

______Attorney for District City Attorney

Amendment to Intergovernmental Agreement for Operating Services Clean Water Services and City of Beaverton Page 10 of 10

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

AUTHORIZE GENERAL MANAGER TO SIGN FISCAL YEAR 2009 Agenda Title: PROPERTY & CASUALTY INSURANCE POLICY

Presented by: Bill Gaffi, General Manager (vn)

SUMMARY (Attach Supporting Documents if Necessary)

The District’s expiring property insurance policy is provided by FM Global. The policy provides coverage for District facilities with a value over $568,000,000 and has a self-insured retention of $250,000 per occurrence except for Earth Movement which is subject to a 2% retention with a $250,000 minimum and a $500,000 retention for sewer lines. Coverage is written on an all risk basis including sub-limits for flood ($250,000,000), earthquake exposures ($100,000,000) and acts of terrorism.

FM Global has presented a rate decrease of 5.4% for FY2009 along with a mutual insured membership credit of $38,889 upon renewal. This follows a 2.6% rate decrease for FY2008. Staff and the Agent of Record (Marsh USA, Inc.) evaluated the renewal proposal from FM Global and recommend that the coverage remain with FM Global as the program that has the least cost commensurate with the coverage and service needs of the District.

FISCAL IMPACT: $415,921 (full premium, $377,032 after mutual insured membership credit) Budget Information: Fund 101, Account Code:52705 (Insurance)

REQUESTED ACTION: Authorize the General Manager to Sign the insurance contract providing property & casualty insurance coverage for the fiscal year 2009.

Agenda Item No. 1.d. Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: ACCEPT INTERGOVERNMENTAL AGREEMENT WITH THE STATE HEALTH DIVISION FOR FUNDING TO PROVIDE PUBLIC HEALTH SERVICES IN WASHINGTON COUNTY

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

A Financial Assistance Contract between the State Department of Human Services and Washington County will provide funding for public health services in the County during fiscal year 2008-2009. ORS 431.416 states that the County shall assure activities necessary for the preservation of health or prevention of disease—encompassing epidemiology and control of preventable diseases and disorders, parent and child health services including family planning clinics, collection and reporting of health statistics, health information and referral services and environmental health services.

The 2008-2009 grant designates funds for the following services:

State Support for Public Health $ 586,907 TB-Case Management 16,969 HIV Prevention & Intervention Block Grant 217,439 Students Today Aren’t Ready for Sex Program 62,330 Bioterrorism Preparedness & Response 768,838 Tobacco Prevention & Education 222,850 Family Health Program Services 2,545,138

TOTAL $4,420,471

DEPARTMENT’S REQUESTED ACTION: Approve the 2008-2009 Financial Assistance Contract with the State Department of Human Services.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.dd.

Date: 6/17/08

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

AWARD THE CONTRACT FOR WORKERS’ COMPENSATION INSURANCE FOR FISCAL YEAR 2009 TO SPECIAL DISTRICTS Agenda Title: ASSOCIATION OF OREGON

Presented by: Bill Gaffi, General Manager (vn)

SUMMARY (Attach Supporting Documents if Necessary)

Clean Water Services’ (District) annual Workers' Compensation contract with Special Districts Association of Oregon (SDAO) expires June 30, 2008. The District worked with Marsh USA, Inc, District's Agent of Record to evaluate the market conditions, available options and the renewal offer presented by SDAO in order to obtain a policy that provides the required coverage while providing the level of service required for the least cost.

SDAO presented a renewal proposal of $276,876 which includes a premium reduction of 10.7%. The premium reduction resulted from base premium reductions and premium reductions associated with a lower experience rating. Staff and the Agent of Record recommend that the District award the contract to SDAO for fiscal year 2009.

FISCAL IMPACT: $276,876 Budget Information: 101.0.0.51620 (Workers’ Compensation)

REQUESTED ACTION: Award the the contract to provide workers' compensation insurance coverage for Fiscal Year 2009 to Special Districts Association of Oregon.

Agenda Item No. 1.e.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: AUTHORIZE COUNTY COUNSEL TO DEVELOP AN ORDINANCE TO ENFORCE ENVIRONMENTAL HEALTH REGULATIONS AND TO MAKE CHANGES TO CHAPTER 12 (SUBSURFACE SEWAGE DISPOSAL SYSTEMS) AND CHAPTER 14 (SWIMMING POOL) OF THE WASHINGTON COUNTY CODE

Presented by: Jeff Otis, Health & Human Services Division Manager

SUMMARY (Attach Supporting Documents if Necessary) The State Department of Human Services (DHS) contracts with the county to provide inspection, education, and enforcement services for food service facilities in the County as required by ORS Chapter 624. The County’s agreement with DHS relating to food service facilities requires the County to utilize all administrative and legal means necessary to enforce ORS Chapter 624. DHS also delegates authority to the county to enforce regulations for tourist facilities (ORS Chapter 446) and public swimming pools (ORS Chapter 448).

The Department of Health and Human Services requests that the Board direct County Counsel to develop a local ordinance to address enforcement administrative processes for these programs. The State statutes provide provisions for penalties and the appeal of enforcement actions relating to regulations governing these programs; however the appeals procedures identified in those statutes are only applicable to state agencies. An efficient and fair method for enforcing regulations, including a provision for appeals, would benefit the County’s administration of enforcement actions that may be necessary to assure that these facilities adequately address health and safety issues.

In addition, the staff has identified several provisions within the current Code that would benefit from being updated. The following is a brief outline of provisions identified to date:

(continued on the next page)

DEPARTMENT’S REQUESTED ACTION: Authorize County Counsel to draft recommendations for developing a new Chapter of the Washington County Code for the enforcement of the Food Service, Tourist Facility and Pool Facility programs and to draft amendments to Chapters 12 and 14 of the Washington County Code for consideration by the Board. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.ee.

Date: 6/17/08

Chapter 12

1. The county contracts with the State Department of Environmental Quality (DEQ) to permit septic systems. The County’s current code related to subsurface sewage disposal is in need of housekeeping changes to assure consistency with current state DEQ regulations.

2. The Code addresses water management practices and requirements. However, the State Watermaster is currently responsible for assuring responsible water management practices in the county. The Code is in need of housekeeping changes to be consistent with state water management practices and requirements.

Chapter 14

1. DHS delegates authority to the county to license and inspect public swimming pools. The current code on swimming pools is in need of housekeeping changes to assure consistency with current State DHS regulations, building codes, and county administrative procedures.

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

APPROVE AMENDMENT TO PROFESSIONAL SERVICES CONTRACT FOR SANITARY SEWER MASTER PLAN UPDATE Agenda Title: (PROJECT NO. 6174)

Presented by: Bill Gaffi, General Manager (ab)

SUMMARY (Attach Supporting Documents if Necessary)

On September 19, 2006 the Clean Water Services (District) Board of Directors (Board) adopted Minute Order 06-70 authorizing a contract with West Yost and Associates to prepare the Sanitary Sewer Master Plan Update (Master Plan Update). The Master Plan Update includes growth projections within the Urban Growth Boundary Annexations, an update of the District’s conveyance model, and development of recommended capital improvement projects to meet anticipated growth.

Through the course of the project, numerous changes have been requested and conducted by West Yost to improve the overall level of accuracy and usefulness of the plan. Among these changes are conversions of the base mapping to a lot-based land use, expansion of the study area to include concept growth areas envisioned by our member cities, correction of service areas in the base model, and improved calibration of the model. The calibration task accounts for approximately 70% of the additional cost and results in significantly more accurate modeling and projection of necessary capital projects.

The contract amendment is in the amount of $109,173 and increases the total contract amount from $469,000 to $578,173. Additionally, the contract completion date is extended to July 31, 2008. The increased cost will be funded from available funds in the Sewer Capital Improvement Fund. Staff recommends that the Board approve the amendment to the Professional Services Contract with West Yost & Associates. FISCAL IMPACT: $109,173 Budget Information: Fund 112.0.0.52205 (Project No. 6174)

REQUESTED ACTION: Approve Amendment to Professional Services Contract for Sanitary Sewer Master Plan Update with West Yost & Associates.

Agenda Item No. 1.f.

Date: 06/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Juvenile Department (CPO)

Agenda Title: AUTHORIZE AGREEMENT WITH BOYS AND GIRLS AID FOR SHELTER SERVICES TO YOUTH

Presented by: Joseph T. Christy, Director

SUMMARY (Attach Supporting Documents if Necessary)

The purpose of this agenda is to request that the Board authorize an agreement with Boys and Girls Aid to provide shelter services to runaway, homeless, and other high risk youth at the Safe Place home in Hillsboro. Services delivered by the program have a connection to preventing at risk youth from involvement in the justice system.

Boys and Girls Aid is a local, private non-profit organization that has historically provided services to this population for many years in Oregon and the Safe Place home is a recently established branch in Washington County. Services include short-term 24-hour emergency shelter, case management, educational support, skill building, and transitional living support.

Under this agreement services will be provided to youth referred by Washington County Juvenile Department and local law enforcement. The agreement provides $45,000 per year for FY2008- 09 and FY2009-10, for a total amount of $90,000. Funding under this agreement is included in the FY2008-09 approved budget.

DEPARTMENT’S REQUESTED ACTION: Authorize agreement with Boys and Girls Aid in the amount of $90,000 for fiscal years 2008-09 and 2009-10 for shelter and related services to youth. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.ff.

Date: 6/17/08

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent All CPO’s

AWARD CONTRACT FOR CONSTRUCTION OF THE FANNO CREEK GREENWAY PARK ENHANCEMENT PROJECT Agenda Title: (PROJECT NO. 6275) TO AQUATIC CONTRACTING LLC

Presented by: Bill Gaffi, General Manager (br)

SUMMARY (Attach Supporting Documents if Necessary)

The Fanno Creek Greenway Park Enhancement Project (Project), located along Fanno Creek between Hall Boulevard and Scholls Ferry Road, is a high priority project identified in both the Healthy Streams Plan (2005) and the Fanno Creek Watershed Plan (1996). The Project will re- meander straightened portions of Fanno Creek to reduce channel erosion and improve water quality. It will also filter stormwater through a swale, install large wood to improve fish habitat, plant riparian corridor for stream shade, and remove and replace two pedestrian bridges to eliminate hydraulic constrictions. Construction will occur directly in Fanno Creek under permits issued by the Corps of Engineers, Department of State Lands, and Department of Environmental Quality. All project activities must be done without impacting water quality or fisheries beyond the permit limits.

Per Board authorization on January 15, 2008 by Minute Order No. 08-7, Clean Water Services (District) utilized a Request for Proposals (RFP) process to select a contractor. The selection criteria included contractor resources, experience with similar projects, proposed approach to constructing the project, and proposed unit prices. The Request for Proposal was advertised on April 14, 2008 and on May 5, 2008. The District received four proposals. The proposers were Aquatic Contracting LLC, BCI Contracting Inc., Anderson Earth Inc. and Banzer Construction Co.

(CONTINUED) FISCAL IMPACT: $226,605.50

REQUESTED ACTION: Award contract for construction of Fanno Creek Greenway Enhancement Project (Project No. 6275) to Aquatic Contracting LLC.

Agenda Item No. 1.g.

Date: 6/17/08

Page 2

A selection committee consisting of District and Tualatin Hills Parks and Recreation staff evaluated and scored the proposals against the criteria. Aquatic Contracting LLC received the highest score from the Committee.

Staff recommends that the Board of Directors (Board) award the contract for construction of the Project to Aquatic Contracting LLC.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Juvenile Department

Agenda Title: AUTHORIZE JUVENILE ACCOUNTABILITY BLOCK GRANT

Presented by: Joseph T. Christy, Director

SUMMARY (Attach Supporting Documents if Necessary)

Through the U. S. Department of Justice Office of Juvenile Justice and Delinquency Prevention, the State of Oregon receives funding for juvenile justice programs. This is the tenth year of the program. A grant in the amount of $33,085 has been awarded to Washington County through the Oregon Commission on Children and Families for fiscal year 2008-09. The funds are designated to support programs to assess and intervene with youth involved in substance abuse.

An intergovernmental agreement between Washington County and the State of Oregon establishes the provisions of the grant for the period July 1, 2008 through June 30, 2009. Funds for this agreement are included in the fiscal year 2008-09 approved budget.

DEPARTMENT’S REQUESTED ACTION: Authorize intergovernmental agreement with the Oregon Commission on Children and Families for the Juvenile Accountability Block Grant in the amount of $33,085 for FY2008-09.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.gg. Date: 6/17/08

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

AWARD CONTRACT FOR STREAM FLOW AND TEMPERATURE MONITORING, OPERATION, AND MAINTENANCE TO WEST Agenda Title: CONSULTANTS, INC.

Presented by: Bill Gaffi, General Manager (cll)

SUMMARY (Attach Supporting Documents if Necessary) Flow information is used by Clean Water Services (District) in maintaining compliance with both the wastewater and stormwater portions of its Watershed Based NPDES Permit (Permit). Particular attention is paid to high flow discharges for storm modeling. Temperature monitoring is also important for measuring the impacts of the District’s efforts towards meeting the temperature total maximum daily load (TMDL) requirements of its Permit.

For over 19 years, the District has partnered with the Oregon Department of Water Resources District 18 Watermaster (Watermaster) to monitor stream flow in the Tualatin River and its major tributaries. Temperature monitoring was added in 2001. District’s Board of Directors (Board) approved the current Intergovernmental Agreement with the Watermaster for these services on June 5, 2006 by Minute Order No. 06-37 (IGA). Each year under the IGA, the District funds the monitoring of a certain number of flow sites and temperatures sites. In Fiscal Year 2007-08, District funded 39 flow sites and 53 temperature sites. The Watermaster has notified the District that it is no longer staffed to operate and monitor all of these sites in Fiscal Year 2008-09. The Watermaster will continue to operate 11 flow sites under the current IGA at reduced payment.

The District issued a Request for Proposal (RFP) to obtain the services of a consultant to monitor flow at 28 sites and temperature at 53 sites. The proposed contract provides District with an option to add or subtract sites if necessary at a set unit price. The contract term is for one-year

(CONTINUED) FISCAL IMPACT: Not to Exceed $277,000 Budget Information 101.040.8210.52240

REQUESTED ACTION: Award contract for Stream Flow and Temperature Monitoring, Operation, and Maintenance to West Consulting, Inc., in an amount not to exceed $277,000.

Agenda Item No. 1.h.

Date: 06/17/08

Page 2

with an option to renew the temperature and flow monitoring portion of the contract for up to four additional one-year periods. During the first year of the contract, the elevation and bank-full depth for 33 sites will also be surveyed.

The District received six proposals in response to its RFP from the following firms:

West Consultants, Inc. Vigil Agrimis, Inc. Tualatin Hydrologic Services, LLC Graham Matthews & Associates H2O Resources LLC EES Consulting, Inc.

The top two proposers (West Consultants, Inc. and Vigil Agrimis, Inc.) were interviewed regarding their approach to the work, and West Consultants, Inc. demonstrated the best approach and qualifications.

District staff recommends the Board award the Contract for Stream Flow and Temperature Monitoring, Operation, and Maintenance to West Consultants, Inc., the highest scoring proposer, in an amount not to exceed $277,000.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Juvenile Department (CPO)

Agenda Title: AUTHORIZE OREGON YOUTH AUTHORITY GANG INTERVENTION GRANT AND RELATED AGREEMENT

Presented by: Joseph T. Christy, Director

SUMMARY:

The Oregon Youth Authority awarded Gang Intervention Services funding to Washington County Juvenile Department in the amount of $150,000 effective on the date of agreement-execution through June 30, 2009. An intergovernmental agreement between Washington County and the Oregon Youth Authority governs the expenditure of these funds. Provisions for those funds are included in the FY2008-09 budget.

This funding supports one full time Program Educator position to collaborate with schools and community agencies, provide community education, and coordinate a range of services to reduce youth gang involvement. The grant also provides funding for services including social skills development, job readiness, individual and family counseling, and pro-social educational and recreational activities.

DEPARTMENT’S REQUESTED ACTION: Authorize the Oregon Youth Authority Gang Intervention Services Grant and intergovernmental agreement in the amount of $150,000 effective the date of signing through June 30, 2009.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.hh.

Date: 6/17/08

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 6

AWARD CONTRACT FOR CONSTRUCTION OF THE 185TH TRUNK Agenda Title: UPGRADE PROJECT (PROJECT NO. 6206)

Presented by: Bill Gaffi, General Manager (dmt)

SUMMARY (Attach Supporting Documents if Necessary)

The 185th Trunk Upgrade project (Project) is located between Blanton Street, south of TV Highway through Johnson Street, north of TV Highway, and just east of SW 192nd Avenue, in Aloha. The Project includes constructing 2,525 lineal feet of 8-inch to 18-inch sanitary sewer pipes via open trench excavation, 155 lineal feet of boring under TV Highway, 3,675 lineal feet of pipe bursting replacement, 36 manholes, and miscellaneous appurtenances.

The engineer’s estimate for the Project is $1,798,708. Five bids for the construction of the Project were received on June 5, 2008. The three lowest bids were as follows:

1. Moore Excavation, Inc. $1,086,562.00 2. Emery & Sons Construction, Inc. $1,123,886.00 3. Kerr Contractors, Inc. $1,579,238.50

The Project is funded with available funds from Construction Fund 112.

Clean Water Services staff recommends that its Board of Directors award the contract for construction of the 185th Trunk Upgrade Project to Moore Excavation, Inc. (Moore), the lowest responsible bidder, in the amount of $1,086,562. Moore disclosed no subcontractors.

FISCAL IMPACT: $1,086,562 Budget Information: 112.062.82214.52205 (Project No. 6206)

REQUESTED ACTION: Award contract for construction of the 185th Trunk Upgrade Project to Moore Excavation, Inc. in the amount of $1,086,562.

Agenda Item No. 1.i. Date: 06/17/08

6206 185th Trunk Upgrade

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ROSA 209TH MAIN I 180TH ROSA MURRAY AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: AUTHORIZE CLOSURE OF COURTHOUSE BOND SINKING FUND

Presented by: Mary Gruss, Chief Financial Officer

SUMMARY (Attach Supporting Documents if Necessary)

The Finance Division has determined that the Courthouse Bond Sinking Fund (#302) is no longer needed and should be closed out at the end of the 2007/08 fiscal year. This fund was established to provide specific financial transactions related to this bonded debt. The debt has been fully paid with approximately $500 remaining in the fund.

Since the fund is no longer needed, the Board is asked to authorize its closure effective June 30, 2008 and the remaining funds be transferred to the General Fund as required by ORS 294.475.

DEPARTMENT’S REQUESTED ACTION: Staff requests your Board approve the attached resolution and order authorizing the closure of the Courthouse Bond Sinking Fund and transfer of remaining resources to the general fund in accordance with local budget statutes.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.ii.

Date: 6/17/08

IN THE BOARD OF COUNTY COMMISSIONERS 1 FOR THE COUNTY OF WASHINGTON 2 In the Matter of Declaring that the Necessity ) 3 for Maintaining Fund 302 has Ceased to Exist ) RESOLUTION AND ORDER and Transferring the Remaining Funds to the ) 4 General Fund Pursuant to ORS 294.475 ) No.

5 The above-entitled matter came before the Board at its meeting of June 17, 2008; and

6 It appearing to the Board that ORS 294.475 authorizes it to close-out a special fund when the

7 necessity for maintaining such fund ceases to exist, and it further appearing that the following funds

8 are no longer necessary in that the Courthouse Bond Sinking Fund (#302) no longer is receiving

9 funds from taxes and the bond is paid in full; and

10 It appearing to the Board that ORS 294.475 requires that the remaining balance of the fund,

11 estimated at $500 on closure, be transferred to the General Fund (#100); and

12 It appearing that nothing in the Washington County Charter would require an action other

13 than that prescribed by ORS 294.475; now, therefore, it is RESOLVED AND ORDERED that it is hereby declared that the necessity to maintain the 14 Courthouse Bond Sinking Fund (#302) has ceased to exist; and, it is further 15 RESOLVED AND ORDERED that all remaining funds be transferred to the County General 16 Fund (#100), as prescribed in ORS 294.475. 17 DATED this 17th day of June, 2008. 18

19 BOARD OF COUNTY COMMISSIONERS 20 FOR WASHINGTON COUNTY, OREGON

21 CHAIRMAN 22

RECORDING SECRETARY

Page 1 – RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 648-8747 - FAX (503) 648-8636

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

AUTHORIZE GENERAL MANAGER TO SIGN AMENDMENT TO INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY FOR THE Agenda Title: TUALATIN BASIN COORDINATOR POSITION

Presented by: Bill Gaffi, General Manager (cll)

SUMMARY (Attach Supporting Documents if Necessary)

For the last ten years, Clean Water Services (District) has had an Intergovernmental Cooperative Agreement (Agreement) with the Oregon Department of Environmental Quality (DEQ) for funding of the Tualatin Basin Coordinator position (Coordinator). The Coordinator has benefited the District by providing the DEQ staff resources necessary to address the complex issues in the Tualatin Watershed and with the District's watershed permit. There are still many emerging issues within the watershed that have significant potential impact on the District and its ratepayers. The important activities for the Coordinator to assist with include further enhancement and refinement of the watershed-based permitting concept, revisions to the Tualatin TMDLs and the expansion of the utilization of water quality credit trading. It is important to ensure that DEQ has the resources to participate in discussion and examination of these issues.

The Agreement lists issues to be specifically addressed, the roles and responsibilities of both the District and DEQ, and a commitment by the District to provide monetary support, via receipts authority, for the Coordinator at DEQ. The amendment to the Agreement provides the details of the monetary support necessary. Staff recommends that the Board approve.

FISCAL IMPACT: $160,043 (Fiscal Year 2008-2009) Budget Information: 112.000.0000.52240

REQUESTED ACTION: Authorize the General Manager to sign the Amendment to the Intergovernmental Cooperative Agreement between the District and DEQ for the Tualatin Basin Coordinator Position in the amount of $160,043.

(A copy of Amendment is available at the Clerk's desk)

Agenda Item No. 1.j.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS ` Agenda Category: Consent – Support Services

Agenda Title: APPROVE RESOLUTION AND ORDER AMENDING THE 2008- 09 PAY PLAN CREATING A NEW CLASSIFICATION AND ESTABLISHING A SALARY RANGE FOR RESIDENTIAL SERVICES MONITOR III

Presented by: Stephanie Reitmajer, Human Resources Manager

SUMMARY (Attach Supporting Documents if Necessary) The purpose of this agenda item is to request that effective July 12, 2008 your Board approve the attached Resolution and Order amending the 2008-2009 pay plan for the AFSCME bargaining unit, and establishing a compensation level for a new classification titled Residential Services Monitor 3. Pursuant to Section 6 of the Civil Service Act (Washington County Code 2.32, Appendix 1) the Human Resource Manager (Chief Examiner) shall perform such duties as the Civil Service Commission may prescribe. On January 24, 2003 the Civil Service commission delegated authority to classify all positions in the civil service and amend, add to, consolidate or abolish such classifications as appropriate to the Human Resources Manager. Background The Community Corrections Center currently uses Residential Services Monitors to monitor the daily activities of adult offenders in the Washington County 24-hour residential work-release facility. At the present time, employees in the journey-level classification of Residential Services Monitor 2 rotate as lead workers for their assigned shifts; this staffing model has had limited success. The new classification of Residential Services Monitor 3 will provide dedicated lead direction for all shifts and provide better oversight of staff and the adult offenders. The new classification will also improve the supervisory span of control, enable Community Corrections to fully train the leadership staff, and provide a career path for staff at the center. The recommended salary of $3,885 to $4,723 per month is ten percent above the journey level classification of Residential Services Monitor II, which is a typical difference between the journey and lead levels within Washington County. The salary is also commensurate with the complexity and responsibility levels for the classification. continued DEPARTMENT’S REQUESTED ACTION: That your Board approve the attached Resolution and Order amending the Washington County 2008-2009 pay plan establishing a salary range for the Residential Services Monitor 3 classification. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.jj.

Date: 6/17/08

New Classification Amending 2008-2009 pay plan Residential Services Monitor 3 June 17, 2009

The new classification and recommended salary has been reviewed by the AFSCME per the collective bargaining agreement. The AFSCME has agreed with the proposed salary level. After a competitive selection, three existing positions will be reallocated to the new classification. These classification actions will result in an additional fiscal impact of approximately $19,290. The additional fiscal impact will be absorbed in the existing budget approved for the 2008-2009 fiscal year.

Staff will be available to answer questions.

BOARD OF COUNTY COMMISSIONERS

FOR THE COUNTY OF WASHINGTON

IN THE MATTER OF AMENDING THE ) RESOLUTION AND ORDER WASHINGTON COUNTY 2008-09 ) NO.______PAY PLAN )

The above-entitled matter came before the Board at its regular meeting of

June 17, 2008; and

It appearing to the Board that Washington County Code Chapter 2.32, Appendix

I, known as the Washington County Civil Service Act and Section 15, directs that the

Board of County commissioners shall fix the compensation of all civil service positions in the County; and

It appearing to the Board that the Washington County Position and Salary Report sets forth all positions in the County, including compensation for such positions; and

It appearing to the Board that Washington County Department of Support

Services, Human Resources Division has established the classification of Residential

Services Monitor 3; and that appropriate compensation be provided for this classification; more particularly of salary range R704 ($3,885-$4,723) and; now therefore, it is

RESOLVED AND ORDERED that the compensation for the classification of

“Residential Services Monitor 3” be established as R704 ($3,885 -$4,723) and it is further

RESOLVED AND ORDERED that the Washington County Pay Plan be amended to reflect said adjustments effective July 12, 2008.

DATED this 17th Day of June, 2008

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

______CHAIRMAN

______RECORDING SECRETARY

APPROVED AS TO FORM

______County Counsel

______Date of Approval AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO 4b, 6)

Agenda Title: APPROVE BID AWARD, EXECUTE CONTRACT, AND AUTHORIZE ROAD CLOSURE FOR SW 175TH AVENUE REALIGNMENT AT SW SCHOLLS FERRY ROAD PROJECT

Presented by: Joe Younkins, Interim Capital Project Management Manager

SUMMARY:

The SW 175th Avenue Realignment project is part of the Major Streets Transportation Improvement Program (MSTIP 3b). This project will realign SW 175th Ave with SW Roy Rogers Road and will create a full four-way intersection at the existing SW Roy Rogers Road/SW Scholls Ferry Road intersection. This new alignment will improve the operation, sight distance and safety of this critical intersection. The improvements include reconstructing and paving approximately 3000 feet of SW 175th Avenue (including installation of associated storm drainage and water quality facilities) and additional improvements at the new intersection with SW Scholls Ferry Road and SW Roy Rogers Road (including signal upgrades, striping, widened pavement, and new roadside ditches).

SW 175th Avenue currently intersects with SW Scholls Ferry Road at a 90-degree angle but is within the influence of the intersection of SW Roy Rogers Road just 900 feet to the east. This creates an offset T-intersection with significantly increasing traffic and development potential as it sits on the fringes of the Urban Growth Boundary.

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION:

Award the construction contract to the lowest responsive bidder and execute the contract upon completion of the County’s contract review process. Authorize a maximum 90-day road closure on SW 175th Avenue as part of this project. shared\projects\100043 175th & roy rogers\bcc agenda\bid award rd closure agenda.doc 05/329/08 COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.k.

168-605005 Date: 06/17/08

APPROVE BID AWARD, EXECUTE CONTRACT, AND AUTHORIZE ROAD CLOSURE FOR SW 175TH AVE. REALIGNMENT AT SW SCHOLLS FERRY ROAD PROJECT BCC 06/17/08

Construction bid opening is scheduled for June 5, 2008 and bid results will be presented to the Board at the June 17, 2008 meeting. The contract specifies all construction to be complete by May 30, 2009.

To facilitate construction of certain aspects of road realignment, it is necessary to close SW 175th Avenue for approximately 90 days. The closure would occur sometime between July, 2008 and November, 2008.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: AUTHORIZE POLICIES AND PURCHASE ORDERS FOR PROPERTY, LIABILITY, WORKERS’COMPENSATION AND EMPLOYEE BENEFIT INSURANCE (28068SA)

Presented by: Linda Baumgartner, Purchasing Supervisor Sara Stevenson, Risk Manager Stephanie Reitmajer, Human Resources Manager

SUMMARY (Attach Supporting Documents if Necessary)

This agenda item requests that your Board authorize the Purchasing Supervisor to issue purchase orders for property, liability, workers’ compensation and employee benefit insurance policies. The County purchases these policies through a third party Agent of Record, who negotiates and manages these contracts for the County. Staff is requesting the authority to issue purchase orders up to the amount budgeted for this purpose. The budget for fiscal year 2008-09 includes $21,861,450 for such purchases. See Attachment A for breakdown.

The purchase of insurance is exempt from the competitive bidding process per County Rule #25- 030. This rule states that the County may purchase a wide range of insurance products without a competitive process. This waiver was approved because of the unique relationship with the Agent of Record who negotiates these contracts for the County. The County requires flexibility in negotiating its insurance policies and must weigh any decisions to change coverage on criteria such as cost, deductibles, limits, coverage types, exclusions and consideration of current labor bargaining agreements that outline benefit requirements.

(continued)

DEPARTMENT’S REQUESTED ACTION: That your Board authorize the following: (1) the County Administrative office to obtain insurance policies as needed and budgeted for through the fiscal year and ratify the purchase of all previous insurance policies, and (2) the Purchasing Supervisor to issue purchase orders for property, liability, workers’ compensation and employee benefit insurance policies up to the amount approved in the County’s budget. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.kk.

Date: 6/17/08

Consent – Support Services AUTHORIZE POLICIES AND PURCHASE ORDERS FOR PROPERTY, LIABILITY, WORKERS’COMPENSATION AND EMPLOYEE BENEFIT INSURANCE POLICIES (28068SA) PAGE 2

In the past the County has obtained the insurance policies and issued the purchase orders based on the approval of the budget. After review by County Counsel, it was determined that the Board should each fiscal year delegate the authority to obtain the policies to the County Administrator’s Office and authorize the Purchasing Supervisor to issue the purchase orders. County Counsel also suggests that the Board ratify the purchase of all previous insurance policies for the record.

ATTACHMENT A

The breakdown for insurance policies is as follows:

Policies Budget for Fiscal Year 2008-09 Medical Insurance $18,500,000 Dental Insurance $2,030,000 Casualty/Liability Insurance $514,300 Workers Compensation $147,000 Insurance Life Insurance $345,150 Unemployment Insurance $325,000

Total Budget 21,861,450

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO 9)

Agenda Title: APPROVE AGREEMENT WITH CITY OF HILLSBORO FOR FUNDING OF IMPROVEMENTS TO SW BROOKWOOD AVENUE ROUNDABOUT AT SW ALEXANDER STREET

Presented by: Joe Younkins, Interim Capital Project Management Manager

SUMMARY:

The City of Hillsboro has requested Washington County provide project management, design and construction of Brookwood Avenue from Witch Hazel Road to Lone Oak Street. This project will reconfigure the offset intersection of Alexander Street into a roundabout. Both Brookwood Avenue and the east leg of Alexander are currently two lane roadways, deficient in width with no curbs and sidewalks. The area is rapidly developing and a roundabout has been conditioned by the City. Improvements will include curbed roadways with sidewalks, bike lanes, drainage improvements, street lighting and street trees. The City of Hillsboro will fund 100% of the cost of the project design, construction, right-of-way, and management costs.

Intergovernmental Agreement is available at the clerk’s desk.

Attachment: Vicinity map

DEPARTMENT’S REQUESTED ACTION:

Approve agreement with the City of Hillsboro and authorize its execution upon completion of the County’s contract review process. shared\projects\100116 brookwood-alexander roundabout\iga's\coh iga agenda.doc 05/29/08 COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.l.

168-605005 Date: 06/17/08

INTERGOVERNMENTAL AGREEMENT

BETWEEN:

Washington County and City of Hillsboro

FOR ROADWAY IMPROVEMENTS TO:

BROOKWOOD - ALEXANDER ROUNDABOUT

THIS AGREEMENT is entered into between Washington County, a political subdivision of the State of Oregon, acting by and through its elected officials, hereinafter referred to as “COUNTY”; and the City of Hillsboro, a municipal corporation, acting by and through its City Council, hereinafter referred to as “CITY”.

RECITALS 1. County and City have determined that construction of safety and capacity improvements to Brookwood Avenue at Alexander Street should be undertaken.

2. City has required the intersection of Brookwood at Alexander be constructed as a roundabout and will match into the improvements north of Alexander Street. City has agreed to fund design and construction of the improvements south of Witch Hazel Road. City will also contribute funding to the improvements from TV Highway to Baseline for design and construction costs.

3. The PROJECT improvements will include: • construct a roundabout at Alexander and widen Brookwood to match into the improvements north of Alexander Street. • construct a 36’wide street south of the roundabout • Sidewalks, bike lanes, street lights, and drainage improvements.

4. ORS 190.003 - 190.010 authorizes agencies to enter into intergovernmental agreements for the performance of any or all functions and activities that a party to the agreement has the authority to perform.

5. It is the mutual desire of the COUNTY and CITY to enter into such an agreement for construction of the PROJECT, with the allocation of responsibilities as detailed below.

AGREEMENT

NOW, THEREFORE, the parties hereto agree as follows:

1. COUNTY OBLIGATIONS

1.1 Upon execution of this Agreement, County shall assign a Project Manager to be S:\CAO\WPSHARE\2008 Board of Commissioners Agenda\06-17-08\LUT\1l LUT IGA CPM draft (2) COH-County IGA funding 5-30-08.doc responsible for coordination of the PROJECT with the City.

1.2 County shall be responsible for the following elements of the PROJECT:

• Project Management • Planning and Public Involvement • Preliminary Design • Land Use Approval and Permitting • Right-of-Way Acquisition • Final Design • Bidding and Contract Award • Construction and Contract Administration

1.3 County shall provide the City with at least twenty (20) work days to review the preliminary design documents at 90% plans, and ten (10) additional work days to review plans and specifications at 100% design completion. Any objection of the City to preliminary or final plans and specifications shall be resolved through consultation between the County Engineer and the City Engineer.

1.4 County shall establish a unique project number and compile accurate cost accounting records, which shall be available for examination by the City upon reasonable notice.

2. CITY OBLIGATIONS

2.1 Upon execution of this Agreement, City shall assign a project manager to be responsible for coordination of the PROJECT with the County.

2.2 City shall review and comment on submittals within the time frames established in paragraph 1.3 of this Agreement. Failure to do so constitutes approval.

3. COMPENSATION

3.1 City shall be responsible for 100 % the cost of design, right of way, and construction of the project Costs shall include, but are not limited to, right of way acquisition, design engineering consultant services, construction, construction engineering and staking costs, project management and administrative costs and shall include such work performed prior to the date of this agreement.

3.2 City shall contribute a total, estimated at $3,500,000 towards the cost of the PROJECT. City shall provide $500,000 to County within 30 days of the execution of this agreement, and $500,000 to County by October 31, 2008. City shall reimburse county for the remaining billings within 30 days of receipt.

3.3 County shall submit monthly billings to the City and at the request of the City, prepare summary expenditure reports to the City.

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4. GENERAL PROVISIONS

4.1 LAWS OF OREGON

The parties shall comply with all applicable laws and regulations regarding the handling and expenditure of public funds. This Agreement shall be construed and enforced in accordance with the laws of the State of Oregon. All relevant provisions required by ORS Chapter 279A and 279C to be included in public contracts are incorporated and made a part of this Agreement as if fully set forth herein.

4.2 DEFAULT

Time is of essence in the performance of the Agreement. Either party shall be deemed to be in default if it fails to comply with any provisions of this Agreement. The non- defaulting party shall provide the other party with written notice of default and allow thirty (30) days within which to cure the defect.

4.3 INDEMNIFICATION

This Agreement is for the benefit of the parties only. Each party agrees to indemnify and hold harmless the other party, and its officers, employees, and agents, from and against all claims, demands and causes of actions and suits of any kind or nature for personal injury, death or damage to property on account of or arising out of services performed, the omissions of services or in any way resulting from the negligent or wrongful acts or omissions of the indemnifying party and its officers, employees and agents. To the extent applicable, the above indemnification is subject to and shall not exceed the limits of liability of the Oregon Tort Claims Act (ORS 30.260 through 30.300). In addition, each party shall be solely responsible for any contract claims, delay damages or similar items arising from or caused by the action or inaction of the party under this agreement.

4.4 MODIFICATION OF AGREEMENT

No waiver, consent, modification or change of terms of this Agreement shall be binding unless in writing and signed by both parties.

4.5 DISPUTE RESOLUTION

The parties shall attempt to informally resolve any dispute concerning any party’s performance or decisions under this Agreement, or regarding the terms, conditions or meaning of this Agreement. A neutral third party may be used if the parties agree to facilitate these negotiations. In the event of an impasse in the resolution of any dispute, the issue shall be submitted to the governing bodies of both parties for a recommendation or resolution.

4.6 REMEDIES

Subject to the provisions in paragraph 4.5, any party may institute legal action to cure, correct or remedy any default, to enforce any covenant or agreement herein, or to enjoin any threatened or attempted violation of this Agreement. All legal actions shall S:\CAO\WPSHARE\2008 Board of Commissioners Agenda\06-17-08\LUT\1l LUT IGA CPM draft (2) COH-County IGA funding 5-30-08.doc be initiated in Washington County Circuit Court. The parties, by signature of their authorized representatives below, consent to the personal jurisdiction of that court.

4.7 EXCUSED PERFORMANCE

In addition to the specific provisions of this Agreement, performance by any party shall not be in default where delays or default is due to war, insurrection, strikes, walkouts, riots, floods, drought, earthquakes, fires, casualties, acts of GOD, governmental restrictions imposed on mandated by governmental entities other than the parties, enactment of conflicting state or federal laws or regulations, new or supplementary environmental regulation, litigation or similar bases for excused performance that are not within the reasonable control to the party to be excused.

4.8 SEVERABILITY

If any one or more of the provisions contained in this Agreement is invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions of the Agreement will not be affected or impaired in any way.

4.9 INTEGRATION

This Agreement is the entire agreement of the parties on its subject and supersedes any prior discussions or agreements regarding the same subject.

5. TERM OF AGREEMENT

5.1 The term of the Agreement shall be from the date of execution until the completion of the Project, but not to exceed five (5) years.

5.2 This Agreement may be amended or extended for periods of up to one (1) year by mutual consent of the parties. It may be canceled or terminated for any reason by either party. Termination or cancellation shall be effective 30 days after written notice to the other party, or at such time as the parties may otherwise agree. The parties shall, in good faith, agree to such reasonable provisions for winding up the Project and paying for any additional costs as necessary.

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IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written.

WASHINGTON COUNTY, OREGON CITY OF HILLSBORO, OREGON

CHAIRMAN, BOARD OF COUNTY MAYOR COMMISSIONERS

Date: Date:

RECORDING SECRETARY CITY RECORDER

Approved as to Form:

Lorrie Skurdahl Sr. Assistant County Counsel

Date:

.

S:\CAO\WPSHARE\2008 Board of Commissioners Agenda\06-17-08\LUT\1l LUT IGA CPM draft (2) COH-County IGA funding 5-30-08.doc AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: ACCEPT PROPOSAL/AWARD CONTRACT FOR JAIL FOOD SERVICE (#28021P)

Presented by: Rob Gordon, Sheriff Linda Baumgartner, Purchasing Supervisor

SUMMARY (Attach Supporting Documents if Necessary)

This agenda item requests that your Board accept the highest scoring proposal and award a contract for Jail Food Service. The contract term will be through July 31, 2012. The purpose of this contract is to provide a full service food services program for the Washington County Jail. The contractor will provide an efficient system whereby the inmates receive meals that provide proper nutrition and meet specific dietary requirements of their medical conditions or religious requirements while housed in County facilities.

The required legal advertisement and Request for Proposals was issued April 3, 2008. Proposals were received 3:00pm, May 15, 2008. Proposals were received from the following organizations: Compass Group USA, Inc., CFM, Inc. and ARAMARK Correctional Services, Inc. All proposals received will be evaluated by staff based on the following evaluation criteria: (1) corporate experience (2) cost of services, (3) references, (4) quality of response, and (5) corporate capability. A recommendation for award will be presented to your Board for consideration at the June 17, 2008 meeting.

DEPARTMENT’S REQUESTED ACTION: That your Board accept the highest scoring proposal, as recommended by staff, and award a contract for a total estimated expenditure amount of $950,000 through July 31, 2012.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.ll.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO 7)

Agenda Title: APPROVE AGREEMENT WITH THE CITY OF BEAVERTON FOR FUNDING OF SANITARY SEWER AND WATER QUALITY IMPROVEMENTS TO SW 170TH/173RD PROJECT

Presented by: Joe Younkins, Interim Capital Project Management Manager

SUMMARY:

This project is part of the Washington County Major Streets Transportation Improvement Program (MSTIP 3) approved by voters on May 16, 1995. On June 23, 1998, by MO# 98-280, the Board authorized funding and approved the schedule for the MSTIP 3 Program.

This project will construct a 3-lane road section from Baseline Road to Walker Road utilizing the 170th / 173rd Avenue corridor. The City of Beaverton desires sanitary sewer and water quality improvements from SW Baseline Road to NW Walker Road within the limits of the County’s Project. The Intergovernmental Agreement (IGA) outlines the responsibilities and costs associated with the work. The City of Beaverton will reimburse the County for the costs involved.

Intergovernmental Agreement is available at the clerk's desk.

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION:

Approve agreement with the City of Beaverton and authorize its execution upon completion of the County’s contract review process. shared\projects\2521 170th-173rd\bcc agendas\cob iga agenda.doc 05/29/08 COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.m.

168-605005 Date: 06/17/08

MAJOR STREETS TRANSPORTATION IMPROVEMENT PROGRAM

INTERGOVERNMENTAL AGREEMENT

BETWEEN WASHINGTON COUNTY AND THE CITY OF BEAVERTON FOR IMPROVEMENTS TO THE WATER QUALITY AND SANITARY SYSTEMS

This agreement is entered into between Washington County, a political subdivision of the State of Oregon, hereinafter referred to as “County”, and the City of Beaverton, a municipal corporation, hereinafter referred to as “City”.

W I T N E S S E T H

RECITALS

WHEREAS, on May 16, 1995, County voters approved a Major Streets Transportation Improvement Program - Six Year Serial Levy for Roads (MSTIP 3); and

WHEREAS, on June 23, 1998, by M.O. 98-280, the Board authorized funding for the MSTIP 3 program, and

WHEREAS, the MSTIP 3 road improvement project 170/173rd from SW Baseline to NW Walker Road, hereinafter called the “170/173rd Project”, as shown on the attached Vicinity Map; and

WHEREAS, the 170/173rd Project, is located within the City of Beaverton, and

WHEREAS, City desires improvements to City water quality and City sanitary sewer be performed on City’s behalf, and

WHEREAS, ORS 190.010 authorizes agencies to enter into intergovernmental agreements for the performance of any or all activities and functions that a party to the agreement has the authority to perform.

NOW, THEREFORE, in consideration of the terms, conditions and covenants set forth below, the parties hereto agree as follows:

ARTICLE I - COUNTY OBLIGATIONS

1. The County Capital Project Management Division (CPM) Manager, Department of Land Use and Transportation, shall provide a designee, as the County’s

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representative to be responsible for coordination of the 170/173rd Project with the City.

2. The County shall perform all tasks needed to implement the 170/173rd Project, including but not limited to project design, right-of-way acquisition, construction, construction management and administration.

3. The County shall incorporate City-furnished sanitary design plans and technical specifications, coordinate said plans and specifications with the City as specific bid items in its bid documents for the 170/173rd Project. The County reserves the right to prepare design plans so as to minimize impacts of sanitary work to the 170/173rd Project so long as the work is consistent with the City-furnished design and the terms of City-issued land use permits for the 170/173rd Project. The County will also design and construct the City-requested water quality storm filter at approximately station 51+79.50 (28’ lt) for future City/County uses.

4. The County shall provide the City with the opportunity for review final plans and specifications for sanitary and water quality storm filter work prior to bidding. The County shall allow the City at least ten (10) working days to review the final plans and bid documents for the sanitary and water quality storm filter work.

5. County shall make the contract award decision for the Project, and following award shall manage the construction with its own forces, subject only to City’s right to review and inspect the work for compliance with City’s permits and construction standards.

6. The County shall cause the construction contractor on the 170/173rd Project to include the City of Beaverton and its officers and employees as an additional insured by an endorsement to Contractor’s commercial general liability insurance policy with respect to the Contractor’s activities to be performed under the construction contract.

7. COUNTY shall obtain all required City land use approvals and permits including but not limited to Land Use approval, Site Development permit, and Building permits (includes Plumbing and Electrical) and pay required fees.

8. The County shall provide City as-built construction drawings for the 170/173rd project within sixty (60) days after the work is deemed complete and acceptable by County. The as-built drawings shall be provided in hardcopy on Mylar, 22x34 inches or 24x36 inches, and AutoCAD digital format.

ARTICLE II - CITY OBLIGATIONS

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1. The City Public Works Director shall provide a designee, as the City’s representative to be responsible for coordination of the project with the County.

2. The City shall inform the County within 24 hours whenever its inspectors observe matters relating to City-paid construction or testing that does not meet the requirements of the construction contract. City may request that County have such work corrected.

ARTICLE III – COMPENSATION

1. The City shall reimburse the County for the construction and non-construction cost of Sanitary and Water Quality storm filter Work as described in this Article, that is incurred by the County, estimated at $110,000 for Sanitary Sewer and $90,000 for Water Quality. The scope of City-requested Sanitary and Water Quality storm filter Work that is to be built as part of the Project generally includes trench (excavation, bedding and backfill), pipe, manholes, and storm filter construction on the170/173rd Project. The City shall reimburse County for 100% of the Sanitary Work and 56% of the Water Quality storm filter Work. Actual cost allocations will be determined when final contract costs and quantities are known. The construction cost includes (1) the cost of contract bid items that are specifically for construction of Sanitary Sewer and Water Quality storm filter items, (2) an allocated share (as between City and County of the contract bid item for mobilization, which shall be calculated as a flat rate of 10% of the cost of item (1) above, (3) the cost of any required extra work requested by the City or otherwise necessary to accomplish the Sanitary and Water Quality storm filter work, and (4) the cost of the acquisition of the public utility easement for sanitary work. The non-construction cost includes the share of the actual design, public utility easement acquisition, and construction engineering cost incurred by the County, and the cost for other County services including project management, surveying, inspection, and contract administration, which shall be calculated as a flat rate of 20% of the Sanitary and Water Quality storm filter construction costs.

The City and the County understand that the estimated cost of Sanitary and Water Quality storm filter work to be reimbursed by City is $110,000 for Sanitary Sewer and $90,000 for Water Quality. Actual payment made by the City to the County, will be based on actual contract bid schedule prices and quantities used and installed, and shall not exceed the amounts listed above without an approval by the City. City shall reimburse 50% of the cost of the Work after installation, and the remaining 50% following City acceptance of the Sanitary and Water Quality storm filter Work on the project. County shall send to City a statement of Work to be reimbursed under this Agreement, documenting actual final quantities and costs. Acceptance shall occur after a final inspection by City of the Work and any required punch list repairs. City shall have 45 days in which to review the statement and identify any items for which it needs more information, or for which it disputes the amount.

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3 The City shall reimburse the County for City’s share of the Work within 45 days of receipt of an invoice from County of the Work accepted by City.

ARTICLE IV - GENERAL PROVISIONS

1. Laws of Oregon

The parties agree to abide by all applicable laws and regulations regarding the handling and expenditure of public funds. This agreement shall be governed by the laws of the State of Oregon. All provisions required by ORS Chapter 279 to be included in public contracts are hereby incorporated by reference and made a part of this agreement as if fully set forth herein.

2. Default

Either party shall be deemed to be in default if it fails to comply with any provision of this agreement. The City and County agree time is of the essence in the performance of any of the obligations within this agreement. The complaining party shall provide the other party with written notice of default and allow thirty (30) days within which to cure the defect. The City shall pay the County for costs incurred for satisfactorily completed and authorized work up to the time of default. The City shall be liable for all costs and damages arising from default by the City.

3. Indemnification

This agreement is for the benefit of the parties only. Each party agrees to indemnify and hold the other harmless, to include their respective officers, employees, agents and representatives, from and against all claims, demands and causes of actions and suits of any kind or nature for personal injury, death or damage to property on account of or rising out of services performed, the omission of services or in any way resulting from the acts or omissions of the parties so indemnifying and/or its officers, employees, agents or representatives. Indemnification is subject to and shall not exceed the limits of liability of the Oregon Tort Claims Act (ORS 30.260 through 30.300). In addition, each party shall be solely responsible for any contract claims, delay damages or similar items arising from or caused by the action or inaction of the party.

4. Documents are Public Property

All records, reports, data, documents, systems, and concepts, whether in the form of writings, figures, graphs, or models which are prepared or developed in connection with this project shall become public property to the extent required by Oregon law. All records of County’s bid process, its award of the contract and of payments requested by and made to County’s Contractor shall be retained by County according to the terms of the State of Oregon Archivist and shall be available to City for inspection and copying on request.

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5. Modification of Agreement

No waiver, consent, modification or change of terms of this agreement shall bind either party unless in writing, signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in specific instances and for the specific purpose given.

6. Dispute Resolution

The parties agree to use their best efforts to resolve any dispute arising out of this agreement by mediation. If mediation is not successful within 30 days, the parties are free to utilize any legal remedy they may have.

7. Severability

If any terms or provisions of this agreement or the application thereof to any person or circumstance shall, to any extent, be determined by a court to be invalid or unenforceable, the remainder of this agreement and the application of those terms and provisions shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law.

8. Nondiscrimination

No person shall be denied or subjected to discrimination in receipt of the benefits of any services or activities made possible by or resulting from this agreement on the grounds of race, color, religion, gender, sexual orientation, national origin, disability, age or marital status. Any violation of this provision shall be considered a material defect and shall be grounds for cancellation, termination or suspension in whole or in part by the County.

9. Integration

This agreement includes the entire agreement of the parties and supersedes any prior discussions or agreements regarding the same subject except for the terms of City’s approval of County’s applications for land use permits for the Project, which terms shall control over this Agreement in the case of any conflict. There are no other understandings, agreements, or representations, oral or written, not specified herein regarding this contract.

ARTICLE IV - TERM OF AGREEMENT

1. The term of this agreement shall be from the date of execution for five years or until the work contemplated by this agreement is complete, whichever is first.

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2. This agreement may be amended or extended for periods of up to one year by consent of the parties, subject to provisions of this agreement. Except for breach, it may be canceled or terminated for any reason beyond the control of the parties.

WASHINGTON COUNTY, OREGON CITY OF BEAVERTON, OREGON

CHAIRMAN, BOARD OF COUNTY MAYOR COMMISSIONERS

Date: Date:

RECORDING SECRETARY CITY RECORDER

Approved as to Form: Approved as to Form:

Loretta Skurdahl City Attorney Senior Assistant County Counsel

Date: Date:

S:\CAO\WPSHARE\2008 Board of Commissioners Agenda\06-17-08\LUT\1m LUT IGA MSTIP CPM IGADraft(3)WaCoBvtn-5-22- 08.doc AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: AUTHORIZE PURCHASE ORDERS FOR PURCHASE AND PRINTING OF OPTICAL SCAN BALLOTS AND ENVELOPES (28060SA)

Presented by: Linda Baumgartner, Purchasing Supervisor Mickie Kawai, Elections Manager

SUMMARY (Attach Supporting Documents if Necessary)

This agenda item requests that your Board authorize the Purchasing Supervisor to issue purchase orders for printing of ballot stock and envelopes to support the various elections held throughout the year. The Elections Division needs to purchase and print optical scan ballots up to an estimated $567,000 and envelopes up to an estimated $67,000. The fiscal year 2008-09 budget includes $634,000 for such purchases.

Acquisition of these products and services is exempt from the competitive bidding process per County Rule #20-080. This rule states that the County is exempt from all bidding requirements for the acquisition of ballots, printing and envelopes. The County Elections Division does obtain quotes whenever possible for these services.

The County Purchasing Rules state that your Board must authorize all acquisitions of materials and services exceeding $75,000. Although the purchase of ballot products and services is exempt from the formal bid process, due to the total annual costs exceeding the $75,000 limit, your Board’s approval is needed to issue the necessary purchase orders.

DEPARTMENT’S REQUESTED ACTION: That your Board authorize the Purchasing Supervisor to issue purchase orders for purchase and printing of optical scan ballots and envelopes based on the amount budgeted for such purchases in the fiscal year 2008-09 County budget.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.mm.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent - Land Use and Transportation (CPO 11)

Agenda Title: APPROVE 13-TON WEIGHT LIMIT ON SOUTH ROAD BRIDGE

Presented by: David L. Schamp, Operations and Maintenance Division Manager

SUMMARY:

R & O 89-130, requires your Board to approve road closures and restrictions longer than thirty days. The Department is requesting that Bridge #1266, on South Road, have a 13-ton weight restriction imposed indefinitely.

One of the concrete footings for the South Road Bridge (no. 1266) is experiencing extensive scour and erosion. This scour was previously identified by the Oregon Department of Transportation in May 2006 during their routine underwater inspection of the bridge. Repairs to the footing were completed during the summer of 2007, but a subsequent underwater inspection (May 2008) revealed that the repair has not alleviated the problem and the scour is continuing to erode the Tualatin River's stream bed. In addition, the winter storms of December 2007 caused additional erosion on the back side of the pier that was not previously present further compromising the structural integrity of the footing.

The bridge is currently in a stable condition but a 13-ton weight limit is required to minimize the stress on the bridge. Scour repairs are often difficult or cost prohibitive. Staff will periodically inspect the structure to ensure its continued viability and will continue to work toward a long- term repair.

Attachments: Resolution and Order Map, Exhibit A DEPARTMENT’S REQUESTED ACTION: Adopt the attached Resolution and Order restricting traffic on South Road Bridge No. 1266

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.n.

Program Code: 168-606005 Date: 06/17/08

IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Adopting Weight Limit for ) RESOLUTION AND ORDER South Road Bridge ) ) No.

This matter came before the Board at its regular meeting of June 17, 2008; and

It appearing to the Board that, pursuant to ORS 810.010 through 810.030, it is the Road Authority and is authorized to impose such restrictions on county roads outside incorporated cities, that are necessary to protect the interest and safety of the general public; and

It appearing to the Board that it has delegated such authority to the Director of the Department of Land Use and Transportation pursuant to Resolution and Order No. 89-130, for restrictions not to exceed thirty days, and

It appearing to the Board staff of the Department of Land Use and Transportation have reviewed existing road conditions and have recommended placing a 13-ton weight limit on Bridge #1266 located on South Road for an extended period of time to protect the roads and the traveling public; now, therefore, it is hereby

RESOLVED AND ORDERED that the restrictions shown on Exhibit A attached hereto are hereby adopted, and that such restrictions shall remain in place until repairs to the bridge can be completed; and it is further

RESOLVED AND ORDERED that the Department of Land Use and Transportation shall install appropriate signs indicating the nature of any bridge restrictions and shall take such steps as are necessary to implement the restrictions in this order.

DATED this 17th day of June, 2008.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

CHAIRMAN

RECORDING SECRETARY Approved as to Form:

______Sr. Asst. County Counsel ______Date AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: AMEND CONTRACT / AUTHORIZE TW0-YEAR EXTENSION FOR REMOTE LOCATION MONITORING SERVICES (25031P)

Presented by: Linda Baumgartner, Purchasing Supervisor Kirby Johnson, Sheriff’s Office, Business Manager

SUMMARY (Attach Supporting Documents if Necessary)

This agenda item requests that your Board authorize a two-year contract extension for Remote Location Monitoring Services (through June 30, 2010). Per Minute Order 05-221 dated June 21, 2005 your Board approved award of a three-year contract to Sentinel Offender Services LLC through June 30, 2008, with an option to renew for one additional two-year period.

The remote location monitoring services are used to monitor recent movements of offenders and defendants under community supervision in the County on a periodic or on a minute-to-minute basis. The services utilize global positioning satellite system (GPS), wireless, land line, radio frequency (RF) and internet technologies. Approximately 12 - 18 inmates utilize the service per day. The contractor provides equipment and services.

This program is an offender-funded program with no expenditure cost to the County. The County receives revenue from this program via a referral fee for each inmate on the program. The program generates approximately $300 per month depending on the number of inmates on the program and the level of supervision selected. Revenue to date is approximately $9,750.

DEPARTMENT’S REQUESTED ACTION:

That your Board approve the two-year extension, through June 30, 2010, of the contract with Sentinel Offender Services LLC to provide remote location monitoring services.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.nn.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – LUT/Maintenance Local Improvement District (CPO 6)

Agenda Title: APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT (MLID) FOR MEADOW GLEN

Presented by: David L. Schamp, Operations and Maintenance Division Manager

SUMMARY (Attach Supporting Documents if Necessary) The Board, by Resolution and Order No. 87-108, required that as a condition of development approval, a road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivisions initiated after May 19, 1987. A petition and waiver of the right to remonstrate (oppose) the formation of an MLID has been received for the following subdivision, in accordance with Resolution and Order 87-108. Proposed assessments are as follows: Maximum Annual Assessment No. Lots Per Lot Total MEADOW GLEN 9 $41.48 $373.32

Attachments: 1. Resolution and Order 2. Assessment and Vicinity Map-Exhibit A 3. Petition-Exhibit B 4. Waiver-Exhibit C 5. Feasibility Report-Exhibit D 6. Assessment Roll-Exhibit E

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order (1) initiating and establishing the MLID, (2) approving the feasibility report, and (3) imposing, but not levying, a maximum annual assessment.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.o.

Program Code: 168-606005 Date: 06/17/08

As the Board is aware, MLIDs and their assessments will continue to be established for administrative purposes only. There will be no assessments during the life of the Urban Road Maintenance District unless otherwise ordered by the Board.

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR WASHINGTON COUNTY, OREGON

3 In the Matter of Receiving a Petition, Approving ) a Feasibility Report, Establishing a Road ) RESOLUTION AND ORDER 4 Maintenance Local Improvement District (MLID) ) and Authorizing the Proposed Work, Imposing a ) NO 5 Maximum Annual Assessment, Receiving an ) Assessment Roll for, but not Limited to, ) 6 Maintenance and Repair of Local Public Streets ) Serving MEADOW GLEN sub-division. ) 7

8 This matter having come before the Board at its meeting of June 17, 2008: and

9 It appearing to the Board that a petition, a waiver of the right to remonstrate (oppose)

10 the formation of a road Maintenance Local Improvement District (MLID), together with the

11 proposed work and assessment of costs, a feasibility report, and an assessment roll for an MLID

12 for, but not limited to, the maintenance and repair of local public streets serving MEADOW

13 GLEN subdivision have been filed as set forth in the Washington County Code (WCC) Chapter

14 3.20; and

15 It appearing to the Board that the location of the proposed MLID is shown on the

16 Assessment Map, attached hereto and marked Exhibit A; and

17 It appearing to the Board that 100% of the property owner(s) signed said petition,

18 attached hereto and marked Exhibit B, as shown on the affidavit on file; and

19 It appearing to the Board that a waiver of the right to notice, hearing, and remonstrance

20 (opposition) regarding the formation of the MLID together with the proposed work and

21 assessment of costs was signed by 100% of the property owner(s) within the proposed MLID at

22 the time of MLID formation, and that this waiver was recorded and runs with the land such that

all present and subsequent owners are on notice and bound thereby; and Page 1 – RESOLUTION AND ORDER R&O 2000 Creation & Assessment 100% Waiver\4-2000\de

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 It appearing to the Board that the feasibility report, attached hereto and marked Exhibit

2 D, confirms the feasibility of the petitioned for work, to wit: to, among other functions, maintain

3 and repair local public streets serving MEADOW GLEN subdivision; and it appearing that such

4 report should be approved as submitted and adopted; and

5 It appearing to the Board that a program of, but not limited to, maintenance and repair

6 of the local public streets is necessary and that a maximum annual assessment of $41.48 per lot

7 should be imposed as the amount considered the maximum necessary for the annual work

8 thereof; and

9 It appearing to the Board that, pursuant to WCC Section 3.20.160 the proposed

10 assessment roll, attached hereto and marked Exhibit E, has been filed with the Board; and

11 It appearing to the Board that all property owners received notification of the time and

12 place that the Board would consider establishment of the said MLID and impositioned maximum

13 annual assessments, as shown on the notification letter on file; and

14 It appearing to the Board that it is appropriate to establish the MLID, in conformance

15 with WCC Chapter 3.20; now, therefore, it is hereby

16 RESOLVED AND ORDERED that the petition is hereby received and that the

17 feasibility report is hereby approved, accepted and adopted; and it is further

18 RESOLVED AND ORDERED that the proposed MLID as described in the feasibility

19 report is hereby established; and it is further

20 RESOLVED AND ORDERED that the maximum annual assessment for all functions

21 proposed in this MLID shall be $41.48 for each lot, that the assessment roll described in Exhibit

22 E is approved and the assessment imposed but not levied; and it is further

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WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the Board may levy annual assessments within the

2 maximum at such point in the future as it deems necessary.

3 Dated this 17th day of June, 2008.

4 BOARD OF COUNTY COMMISSIONERS 5 FOR WASHINGTON COUNTY, OREGON

6 ______7 Chairman

8 ______9 Recording Secretary

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WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

FEASIBILITY REPORT

MEADOW GLEN

ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT

PROJECT DESCRIPTION

The road maintenance local improvement district (MLID) provides for ongoing maintenance and repair of local streets serving the MEADOW GLEN subdivision. Road maintenance may include but is not limited to the following activities: patching, fog seals, crack seals, sweeping/flushing, and traffic control.

ASSESSMENT MAP

An assessment map (Exhibit A) has been prepared showing the location of the local streets to be maintained and showing the boundary of the proposed MLID. All parcels within this boundary are specially benefited from the maintenance of these streets.

ASSESSMENT METHOD

The equal parcel method of assessment is recommended for this MLID.

ASSESSMENTS

Total Per Lot Total Cost Assessment Assessment Maximum Annual Assessment $373.32 $373.32 $41.48 (9 lots)

The maximum annual assessment allows for unanticipated maintenance conditions in future years.

ASSESSMENT ROLL

An assessment roll (Exhibit E) has been prepared containing a description of each parcel to be assessed by the MLID, the names of owners or reputed owners thereof, and a maximum annual assessment.

RECOMMENDATION

The MLID as described above is found to be feasible and should be established.

EXHIBIT D Page 1 of 1

ASSESSMENT ROLL MEADOW GLEN ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT

MAXIMUM ANNUAL ASSESSMENT TAX LOT OWNER NAME/ADDRESS LEGAL DESCRIPTION Lot Total 1S119BB-01300 Park Place Investments LLC MEADOW GLEN $41.48 $373.32 PO Box 91069 *9 lots Portland, OR 97291

* Map and Tax Lot Numbers will be established by the Department of Assessment and Taxation/Cartography Division after plat is filed.

EXHIBIT E Page 1 of 1

June 9, 2008

Park Place Investments LLC PO Box 91069 Portland, OR 97291

RE: MEADOW GLEN - ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT

A petition to create a Road Maintenance Local Improvement District (MLID) for the MEADOW GLEN subdivision has been received by this office. Accordingly, the Washington County Board of Commissioners will consider establishing the MLID at its regular meeting on June 17, 2008, at 6:30 a.m.

A feasibility report has been prepared for this MLID which establishes a base annual assessment of $186.66 or $20.74 per lot and a maximum annual assessment of $373.32 or $41.48 per lot. However, with the passage of the Urban Road Maintenance District (URMD) in 1994, these charges will not be assessed. MLIDs and their assessments will continue to be established for administrative purposes only, with assessments beginning upon expiration of the Urban Road Maintenance District, unless a similar funding program is once again passed by the voters of Washington County.

The MEADOW GLEN subdivision MLID is scheduled to be placed on the Board's consent calendar, and normally will be routinely approved. If you wish to appear at the Board meeting and present comments, or if you have any questions about MLIDs, please call Nancy Schmidt at (503) 846-7619.

Sincerely,

Gregory H. Clemmons, P.E. Operations Engineer

GHC:nas c: Nancy Schmidt c/file mlid/file

EXHIBIT B Page 1 of 2

EXHIBIT B Page 2 of 2

EXHIBIT C Page 1 of 3

EXHIBIT C Page 2 of 3

EXHIBIT C Page 3 of 3

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: ACCEPT BID/AWARD CONTRACT FOR LARVICIDE (28049B)

Presented by: Rod Branyan, Health & Human Services Linda Baumgartner, Purchasing Supervisor

SUMMARY (Attach Supporting Documents if Necessary)

This agenda item requests that your Board accept the bid and award a requirements contract to Univar USA for the purchase of Altosid larvicide in an amount not to exceed $450,000 through June 30, 2011.

The County provides larvicide product to local jurisdictions (cities, THPRD and CWS) to control mosquito breeding in publicly owned catch basins and applies larvicide to private properties that are at high risk of mosquito production.

The required legal advertisement and Invitation to Bid was issued April 30, 2008. A total of three bids were received prior to the bid opening time and date of 11:00 a.m., Thursday, May 29, 2008. Each of the bidders bid $640.50 per case for the product. Following the procedures outlined in Purchasing Rule 30-110(2)(c) (Low Tie Offers) the County shall draw lots among any tied Oregon bidders to award the contract. Univar was the only Oregon resident bidder of the three bids. Drawing lots is therefore unnecessary and Univar is to be awarded the contract under Washington County Purchasing Rules.

DEPARTMENT’S REQUESTED ACTION: That your Board accept the bid and award a requirements contract to Univar USA for Altosid larvicide through June 30, 2011, for an amount not to exceed $450,000.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.oo.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent - Land Use & Transportation (CPO 4B, 4K, & 6)

Agenda Title: APPOINT WEST BULL MOUNTAIN PLANNING STAKEHOLDER WORK GROUP MEMBER

Presented by: Brent Curtis, Planning Manager

SUMMARY:

On September 25, 2007, the Board created and made appointments to the Stakeholder Work Group (SWG) for the planning of West Bull Mountain. On October 23, 2007, the Board appointed Barbara Shields, a member of the Friends of the Refuge, to represent the Tualatin River National Wildlife Refuge on the SWG.

Ms. Shields is unable to continue serving on the SWG, and the Friends of the Refuge has requested that Dick Winn be appointed to replace her as the Refuge’s representative. Mr. Winn currently serves on the Refuge’s Board of Directors.

DEPARTMENT’S REQUESTED ACTION: Appoint Dick Winn to replace Barbara Shields as representative for the Friends of the Tualatin River National Wildlife Refuge on the West Bull Mountain Stakeholder Work Group.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.p.

100-601000 Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent Agenda – Support Services (CPO) All

Agenda Title: AUTHORIZE USER AGREEMENT WITH ONLINE COMPUTER LIBRARY CENTER (OCLC) FOR ELECTRONIC SUBSCRIPTION SERVICE

Presented by: Eva Calcagno, Cooperative Library Services Manager

SUMMARY (Attach Supporting Documents if Necessary)

Request that your Board authorize a user agreement with Online Computer Library Center, Inc. (OCLC) to provide electronic cataloging records and inter-library loan services to the Cooperative Library Services (WCCLS) through June 30, 2013. The estimated expenditure authority requested for this agreement is $507,000. This replaces a current agreement that expires June 30, 2008.

OCLC is a “bibliographic utility” from which WCCLS obtains electronic cataloging records and participates in a worldwide interlibrary loan system. Libraries purchase bibliographic records from OCLC and add their holdings information to the shared catalog. WCCLS staff use OCLC to identify books that are not available in the county and electronically request them from owning libraries to fill patron requests. OCLC is a nonprofit membership organization with over 60,000 member libraries in 112 countries, and has over 100 million cataloging records. Libraries must be members in order to have full access to the OCLC system for cataloging and resource sharing. Costs are based on an annual subscription and can increase up to 5% per year.

Purchase Rule 20-050 exempts subscriptions for electronic media and services from the competitive process, however since the expenditure is over $75,000 your Board’s approval is required.

DEPARTMENT’S REQUESTED ACTION: That your Board authorize a user agreement with Online Library Computer Center Inc. for electronic cataloging records and interlibrary loan services for an estimated expenditure of $507,000 through June 30, 2013.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 1.pp.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – County Administrative Office (All CPOs)

Agenda Title: ADOPT YEAR-END BUDGET APPROPRIATION ADJUSTMENTS FOR FISCAL YEAR 2007-08

Presented by: Robert Davis, County Administrator

SUMMARY:

At the end of each fiscal year a final review of the year’s fiscal activities is conducted and, wherever necessary, adjustments are made to the various organization units which comprise the County’s overall budget. Staff is completing this final review and will have a packet of information available prior to your Board’s meeting on the 17th. As in the past, the packet will contain the necessary resolution and order and a brief explanatory narrative for each recommended adjustment. In reviewing the recommended adjustments, the following points are important to take into consideration.

1. During the 2007-08 fiscal year additional expenditures have been authorized by the Board as increased needs have become known.

2. The year-end adjustments reflect a final review of the 2007-08 County Budget to ensure compliance with Oregon Local Budget Law. These adjustments are necessary to address expenditures that were not anticipated when the budget was adopted. Actual organization unit expenditures do not exceed appropriation authority at this time.

3. Where adjustments are finally determined to be required, an additional amount was added to each adjustment as a hedge against an under-estimated projection which may result in a budget over expenditure at year-end.

COUNTY ADMINISTRATOR’S RECOMMENDATION: Adopt the Resolution and Order making final adjustments to the 2007-08 County Budget.

Agenda Item No. 1.q.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Service District for Lighting No. 1 A County Service District (CPO 6)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL ASSESSMENT, AND IMPOSE A FIRST YEAR ASSESSMENT FOR SEAN’S GROVE

Presented by: David L. Schamp, Operations and Maintenance Division Manager

SUMMARY (Attach Supporting Documents if Necessary)

A petition (with waiver of hearing and remonstrances) requests street lighting service for Sean’s Grove.

Number of Number Number of Number of Percent of Signatures Signatures of Lots Street Lights Property Owners Signatures Required 1 15 4 2 100% 51%

Attachments: 1. Resolution and Order 2. Petition – Exhibit A 3. Street Lighting Proposal – Exhibit B 4. Waiver and Continuing Request – Exhibit C 5. Assessment Area Map and Vicinity Map – Exhibit D

DEPARTMENT’S REQUESTED ACTION: By Resolution and Order, (1) accept the petition(s), (2) form area as an assessment area within the Service District for Lighting, and (3) authorize maximum annual assessment and impose a first year assessment.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.qq.

Program Code: 168-606005 Date: 06/17/08

1 IN THE WASHINGTON COUNTY SERVICE DISTRICT

2 FOR LIGHTING (No. SDL-1)

3 In the Matter of Creating an Assessment Area, ) Ordering Installation, Operation and Maintenance ) RESOLUTION AND ORDER 4 of Street Lighting Facilities; Establishing a ) Maximum Annual Assessment and Imposing a First ) NO. 5 Year Assessment for Sean’s Grove. )

6 This matter having come before the Board of Directors of the Service District For 7 Lighting No.1, a county service district, at its meeting of June 17, 2008; and 8 It appearing to the Board that 100% of the property owners in the proposed assessment 9 area described in Exhibit A, known as the Sean’s Grove development, have requested by petition 10 that their property be included in an assessment area for purposes of installing, operating and 11 maintaining street lighting facilities and that said facilities be financed by special assessments on 12 their property; and 13 It appearing to the Board that 100% of the property owners voluntarily have waived their 14 right to notice, hearing remonstrance and referendum, and consent to assessment as set forth 15 herein; and 16 It appearing to the Board that the street lighting facilities described in Exhibit B, will be a 17 special benefit to the properties and that the assessment method and amounts represent a 18 reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore 19 it is 20 RESOLVED AND ORDERED that the assessment area described in Exhibit C hereby is 21 established, and, that the facilities described in Exhibit B, shall be installed, operated and 22 maintained as described therein; and it is further

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WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the assessment method, maximum annual assessment

2 amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

3 Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

4 valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

5 RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

6 Oregon Constitution, said annual assessment amounts hereby are classified as “taxes levied or

7 imposed for the purpose of funding government operations” subject to the limit of $5 per $1000

8 of real market value; and it is further

9 RESOLVED AND ORDERED that the maximum annual assessment may be increased

10 after newspaper notice and public hearing to pass through direct cost increases for administration

11 and electricity as provided by Ordinance No. 3; and it is further

12 RESOLVED AND ORDERED that the County Administrator, or his designee, shall take

13 steps to place matter of record and such other steps as are necessary to implement this Resolution

14 and Order.

15 DATED this 17th day of June, 2008.

16 BOARD OF DIRECTORS FOR 17 WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) 18

19 CHAIRMAN

20

21 RECORDING SECRETARY

22

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WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING NO. SDL-1 WASHINGTON COUNTY, OREGON

SEAN’S GROVE

PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - Currently, tax lot 1S118AC- 03100 & 3200 PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2008-09

A. Monthly Cost of Service

1. Lights (2-100 W / 9,500 L, HPS Cobra Luminaries) @ $6.80 each $ 13.60

2. Lights (2-150 W / 16,000 L, HPS Cobra Luminaries) @ $8.53 each $ 17.06

3. Poles (3-30ft.Fiberglass Poles) @ $.19 each $ .57

4. Pole (1 existing pole) @ $.00 each

6. Total (Lights and Poles) $ 31.23

B. Annual Cost of Service

1. Streetlights and Poles (31.23 x 12 Months) $ 374.76

2. Administration ($2.00 x 15 Lots) $ 30.00

3. Annual Cost for Service Area $ 404.76

4. Base Annual Cost Per Lot ($404.76 / 15 Lots) $ 26.98

5. Total Annual Cost Per Lot $ 26.98

C. Maximum Annual Assessment $ 53.96

PART III. LOCATION OF LIGHTS AND POLES Per attached Service Area Map

EXHIBIT B Page 1 of 1

EXHIBIT A Page 1 of 2

EXHIBIT A Page 2 of 2

EXHIBIT C Page 1 of 5

EXHIBIT C Page 2 of 5

EXHIBIT C Page 3 of 5

EXHIBIT C Page 4 of 5

EXHIBIT C Page 5 of 5

EXHIBIT D Page 1 of 2

EXHIBIT D Page 2 of 2

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR WASHINGTON COUNTY, OREGON

3 In the Matter of the Adjustment of the ) RESOLUTION AND ORDER Fiscal Year 2007-08 Budget by Transfer of ) 4 Appropriations Within Funds, and Appropriation ) No. of Resources in the Internal Services Funds ) 5

6 The above-entitled matter came on before the Board at its meeting of June 17, 2008; and

7 It appearing to the Board that there is a need to make adjustments in the fiscal year

8 2007-08 budget by transferring appropriations within a given fund, and by appropriating resources in

9 internal service funds, and

10 It appearing to the Board that the need for said adjustments, the purpose of the authorized

11 expenditures, and the amount of appropriations transferred is more particularly described in the

12 Schedule of Appropriation Adjustments, attached hereto and incorporated herein as Schedule “A;”

13 and

14 It appearing to the Board that such transfers are allowed pursuant to ORS 294.450 and 294.470;

15 now, therefore, it is

16 RESOLVED AND ORDERED that the Schedule of Appropriation Adjustments attached hereto

17 as Schedule “A” be approved.

18 DATED this 17th day of June, 2008 BOARD OF COUNTY COMMISSIONERS 19 FOR WASHINGTON COUNTY, OREGON

20

21 CHAIRMAN

22 RECORDING SECRETARY

Page 1 – RESOLUTION AND ORDER 07-0009

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE ~ SUITE 340, MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Office of Community Development

Agenda Title: APPROVE 2008-2009 COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT AGREEMENTS

Presented by: Peggy A. Linden, Program Manager

SUMMARY (Attach Supporting Documents if Necessary)

The purpose of this agenda item is to request the Board’s consideration and approval of the fiscal 2008-2009 Community Development Block Grant (CDBG) project agreements.

The projects were included in the 2008 Action Plan, which is the County’s application for funding from the US Department of Housing and Urban Development (HUD). The Action Plan describes how the County will use CDBG funds in the coming year to address community development priority needs and objectives. The Action Plan was approved by your Board on May 6, 2008 by Minute Order #08-164 and was forwarded to HUD on May 12, 2008. In summary, the following five (5) projects totaling $902,668 are listed for funding:

#0315, Forest Grove Senior Center, Senior Guardianship Assistance Program (Senior GAP). The Forest Grove Senior Center will provide guardianship, conservatorship, and money management services to low and moderate-income seniors and disabled persons who are otherwise self- sufficient but can no longer adequately manage their own financial affairs. The program which is located in Forest Grove will open a 2nd site in Tigard during the first year of the project and in Hillsboro in year two. Partnering with the senior centers in these two areas of the county will greatly expand residents’ access to the program. CDBG funds: $99,891

Continued on page 2

DEPARTMENT’S REQUESTED ACTION: Authorize execution of agreements for the above-named projects upon completion of the County’s contract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.r.

Date: 6/17/08

Page 2

#0210, City of Tigard, Tigard Senior Center Remodel, Phase II. The City of Tigard will undertake the construction of a 619 sq. ft. garden room (an in-door, year-round area which allows seniors to engage in gardening activities and conduct classes), associated site improvements, and a rooftop deck. The senior center will serve 4,153 low to moderate-income seniors annually. CDBG funds: $145,109.

#0212, Albertina Kerr Centers, Kerr Group Home Purchase and Refurbishment Project. Albertina Kerr will purchase a 1,228 sq. ft. 3-bedroom group home. Upon purchase, the agency will undertake the rehabilitation of the facility. Refurbishment activities will include: installation of a fire sprinkler system, hardening of walls, painting in the kitchen and main bathroom, installation of acrylic windows, new kitchen cabinets and countertops, new vinyl flooring, installation of high traffic carpet in the hallway, and exterior painting. The group home will serve 10 low to moderate-income dual-diagnosed children, age 8 to 18 years of age. CDBG funds: $250,000.

#0228, City of Hillsboro, Bicentennial Park Renovation. The City of Hillsboro will design and reconstruct Bicentennial Park. Work activities will include: reconstructed or new ADA-compliant pathways, playground equipment and restroom facilities; addition of new recreation facilities; drainage and picnic area improvements; construction of sidewalks along 25th Avenue; purchase and installation of park furnishings; and landscaping. The park will serve 620 low to moderate-income persons who live in the park’s service area. CDBG funds: $259,168.

#0127, Forest Grove, “A” Street Sidewalk and Street Improvements. The City of Forest Grove will undertake the construction of 5-foot wide sidewalks and curbs on both sides of “A” Street between 23rd and 26th Avenues. The project will bring the street up to current city standards. Additional work items include: the construction of planter strips and handicapped ramps; the planting of 15 street trees; and the installation of 1,090 lineal feet of stormwater drains and pipes. The street improvements will benefit 184 Low to Moderate-income persons. CDBG funds: $148,500.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Service District for Lighting No. 1 A County Service District (CPO 6)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL ASSESSMENT, AND IMPOSE A FIRST YEAR ASSESSMENT FOR MEADOW GLEN

Presented by: David L. Schamp, Operations and Maintenance Division Manager

SUMMARY (Attach Supporting Documents if Necessary)

A petition (with waiver of hearing and remonstrances) requests street lighting service for Meadow Glen.

Number of Number Number of Number of Percent of Signatures Signatures of Lots Street Lights Property Owners Signatures Required 1 9 3 1 100% 51%

Attachments: 1. Resolution and Order 2. Petition – Exhibit A 3. Street Lighting Proposal – Exhibit B 4. Waiver and Continuing Request – Exhibit C 5. Assessment Area Map and Vicinity Map – Exhibit D

DEPARTMENT’S REQUESTED ACTION: By Resolution and Order, (1) accept the petition(s), (2) form area as an assessment area within the Service District for Lighting, and (3) authorize maximum annual assessment and impose a first year assessment.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.rr.

Program Code: 168-606005 Date: 06/17/08

1 IN THE WASHINGTON COUNTY SERVICE DISTRICT

2 FOR LIGHTING (No. SDL-1)

3 In the Matter of Creating an Assessment Area, ) Ordering Installation, Operation and Maintenance ) RESOLUTION AND ORDER 4 of Street Lighting Facilities; Establishing a ) Maximum Annual Assessment and Imposing a First ) NO. 5 Year Assessment for Meadow Glen. )

6 This matter having come before the Board of Directors of the Service District For 7 Lighting No.1, a county service district, at its meeting of June 17, 2008; and 8 It appearing to the Board that 100% of the property owners in the proposed assessment 9 area described in Exhibit A, known as the Meadow Glen development, have requested by 10 petition that their property be included in an assessment area for purposes of installing, operating 11 and maintaining street lighting facilities and that said facilities be financed by special 12 assessments on their property; and 13 It appearing to the Board that 100% of the property owners voluntarily have waived their 14 right to notice, hearing remonstrance and referendum, and consent to assessment as set forth 15 herein; and 16 It appearing to the Board that the street lighting facilities described in Exhibit B, will be a 17 special benefit to the properties and that the assessment method and amounts represent a 18 reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore 19 it is 20 RESOLVED AND ORDERED that the assessment area described in Exhibit C hereby is 21 established, and, that the facilities described in Exhibit B, shall be installed, operated and 22 maintained as described therein; and it is further

Page 1 – RESOLUTION AND ORDER R&O 2000 Creation & Assessment 100% Waiver\4-2000\de

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the assessment method, maximum annual assessment

2 amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

3 Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

4 valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

5 RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

6 Oregon Constitution, said annual assessment amounts hereby are classified as “taxes levied or

7 imposed for the purpose of funding government operations” subject to the limit of $5 per $1000

8 of real market value; and it is further

9 RESOLVED AND ORDERED that the maximum annual assessment may be increased

10 after newspaper notice and public hearing to pass through direct cost increases for administration

11 and electricity as provided by Ordinance No. 3; and it is further

12 RESOLVED AND ORDERED that the County Administrator, or his designee, shall take

13 steps to place matter of record and such other steps as are necessary to implement this Resolution

14 and Order.

15 DATED this 17th day of June, 2008.

16 BOARD OF DIRECTORS FOR 17 WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) 18

19 CHAIRMAN

20

21 RECORDING SECRETARY

22

Page 2 – RESOLUTION AND ORDER R&O 2000 Creation & Assessment 100% Waiver\4-2000\de

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING NO. SDL-1 WASHINGTON COUNTY, OREGON

MEADOW GLEN

PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - Currently, tax lot 1S119BB- 01300 PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2008-09

A. Monthly Cost of Service

1. Lights (3-100 W / 9,500 L, HPS Cobra Luminaries) @ $6.76 each $ 20.28

2. Poles (3-30ft.Fiberglass Poles) @ $.19 each $ .57

3. Total (Lights and Poles) $ 20.85

B. Annual Cost of Service

1. Streetlights and Poles (20.85 x 12 Months) $ 250.20

2. Administration ($2.00 x 9 Lots) $ 18.00

3. Annual Cost for Service Area $ 268.00

4. Base Annual Cost Per Lot ($268.00 / 9 Lots) $ 29.77

5. Total Annual Cost Per Lot $ 29.77

C. Maximum Annual Assessment $ 59.54

PART III. LOCATION OF LIGHTS AND POLES Per attached Service Area Map

EXHIBIT B Page 1 of 1

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent—Office of Community Development

Agenda Title: APPROVE HOME INVESTMENT PARTNERSHIPS PROJECT AGREEMENT AMENDMENT FOR WILLAMETTE WEST HABITAT FOR HUMANITY FOR FARMINGTON ROAD HOMEOWNERSHIP PROJECT

Presented by: Peggy A. Linden, Program Manager

SUMMARY (Attach Supporting Documents if Necessary) The purpose of this agenda item is to request the Board’s consideration and approval of an amendment to an existing contract with Willamette West Habitat for Humanity (WWHfH) to construct fifteen units for sale to low-income homebuyers who have participated in the non- profit’s homebuyer program and invested at least 500 hours of volunteer sweat equity in the program. Ten of the fifteen units will be designated as HOME-assisted units, and all fifteen units will be sold to low income households at affordable terms.

The amendment provides an additional $225,000 in HOME funds for the project, resulting in a total investment of $710,000 in HOME funds in Farmington Road. The allocation of additional funding was approved by the Board on May 6, 2008 (Minute Order 08-164) as part of the 2008 Action Plan.

These additional HOME funds were requested by WWHfH to help pay for the permit fees and system development charges for these homes. WWHfH leverages the HOME investment with more than $1.5 million in contributions, donated materials and professional services to support the construction of these homes. The amendment also updates the budget and construction schedule for this project.

DEPARTMENT’S REQUESTED ACTION: Approve the proposed HOME project agreement amendment with WWHfH, subject to the county’s contract review process, and authorize the County Administrator to execute subsequent documents, as needed, to secure this award.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.s.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Office of Community Development

Agenda Title: APPROVE THE EDWARDS CENTER, COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT AGREEMENT

Presented by: Peggy A. Linden, Program Manager

SUMMARY (Attach Supporting Documents if Necessary)

The purpose of this agenda item is to request the Board’s consideration and approval of the Edwards Center Community Development Block Grant (CDBG) project agreement. The project was included in the 2007 Action Plan, which is the County’s application for funding from the US Department of Housing and Urban Development (HUD). The Action Plan was approved by your Board on May 1, 2007 by Minute Order #07-126.

#9207, Edwards Center, Residential Program-Group Home Building Rehabilitation(s) The Edwards Center will undertake the rehabilitation of four (4) group homes located throughout the Aloha area. All of the group homes are older, in need of repair and serve adult persons with developmental disabilities. Rehabilitation activities will include such critically needed repairs as creation of secondary fire exits; HVAC systems; and the remodeling of bathrooms. CDBG funds will also provide for a Construction Project Manager Position to oversee the project. CDBG funds: $171,531

DEPARTMENT’S REQUESTED ACTION: Authorize execution of the agreement for the above-named project upon completion of the County’s contract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.t.

Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Cooperative Library Services (CPO All)

Agenda Title: AGREEMENT WITH BEAVERTON FOR PROVISION OF COUNTYWIDE TELEPHONE REFERENCE SERVICE

Presented by: Eva Calcagno, Cooperative Library Services Manager

SUMMARY (Attach Supporting Documents if Necessary)

Since 1994, the Beaverton City Library has provided telephone reference service to all county residents under an Inter-Governmental Agreement with the Cooperative Library Services (WCCLS). As the largest single public library in the County, Beaverton has assumed this leadership role within the WCCLS. The current agreement expires on 6/30/08 (BCC07-0753).

Under this agreement, Beaverton City Library agrees to answer library reference questions from callers throughout the County via telephone during all library open hours, and maintains separate telephone lines, staff and ready-reference materials in order to provide quick response to the approximately 23,000 calls received per year. During a recent survey, 48% of the calls received by the Telephone Reference Service came from non-Beaverton patrons. The revenue Beaverton receives from the Cooperative through this Agreement covers approximately half of the personnel costs for the service. A consultant-led analysis of countywide reference services is underway and may recommend changes in the direction and duties of this service in the future, as use patterns and user needs evolve.

The Cooperative is requesting a one-year Agreement through 6/30/09. The Cooperative will pay Beaverton $6,666 per month, or a total of $80,000. There has been no change in cost since FY04-05.

DEPARTMENT’S REQUESTED ACTION: That your Board approve the Agreement with the City of Beaverton in an amount not to exceed $80,000.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.u. Date: 6/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: County Counsel - Consent All CPO

Agenda Title: RECEIVE CHARTER REVISION COMMITTEE REPORT AND SET PUBLIC HEARING

Presented by: Dan R Olsen, County Counsel

SUMMARY (Attach Supporting Documents if Necessary)

At your June 3, 2008, work session, the Charter Revision Committee presented its report and recommendations on revising the Charter.

This Agenda item formally receives the report and establishes a public hearing for July 15, 2008. After receiving testimony, your Board may decide to not pursue Charter revision at this time or, may direct staff to return to your Board with a ballot title and agenda item placing the Charter before the electors at the November 4, 2008, General Election. You also may amend the Charter Revision Committee’s proposal, in which case the hearing must be continued for one week.

Final adoption of the proposed revision, ballot title, and explanatory statement must occur no later than August 5 to appear on the November ballot.

A copy of the redline draft and a copy of the final recommended Charter is available at the Clerk’s desk.

DEPARTMENT’S REQUESTED ACTION: Set the public hearing and direct staff regarding any amendments to the Charter Revision Committee recommendations and whether to place the Charter revision on the November 2, 2008, ballot.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

Agenda Item No. 1.v.

Date: 6/17/08

DATE: March 21, 2008

TO: Washington County Board of Commissioners

FROM: Washington County Charter Revision Committee

SUBJECT: FORMAL REPORT AND TRANSMITTAL OF RECOMMENDED CHARTER REVISIONS

I. INTRODUCTION

The Committee was formed by your Board in December, 2007. The members of the Committee are: Todd Baker, Rece Bly, Betty Bode, Harry Bodine, Erin Isselmann, John Leeper, and Bob Terry. The Committee was charged with preparing a revised County Charter for your consideration. See Exhibit ‘A’, Board Agenda item and possible topics.

The Committee met five times. We received excellent assistance from Dan Olsen, County Counsel and his staff. County Administrator Bob Davis, Sheriff Rob Gordon, Undersheriff David Hepp, and County Auditor Alan Percell contributed to this effort in important ways.

II. PUBLIC INPUT

Appropriate written public notice of all Committee meetings was provided. Marc San Soucie regularly attended. He submitted proposed revisions and provided helpful input at several points during the Committee’s work. No other member of the public attended or provided comments to the Committee.

III. RECOMMENDATIONS

The Committee recommends that a proposal to revise the Charter be placed before the electors of Washington County. The principal recommended revisions are discussed in this report and all are shown in the attached Exhibit ‘B.’ A clean copy of the proposed Charter is attached as Exhibit ‘C.’ The minutes of Committee meetings also provide a detailed outline of Committee deliberations and the basis for these recommendations.

A. Non-substantive Editing. The Committee standardized capitalization of such words as County, State, Board, and Charter. The language was made gender-neutral. Excess verbiage and antiquated terms were removed. References to previously repealed sections, amendment dates, and similar administrative matters were deleted. Sections were renumbered to run consecutively by Chapter.

Washington County Board of Commissioners March 21, 2008 Page 2

B. Strengthening and Clarifying Home Rule Authority and the Authority of the Board. One of the primary purposes of a home rule Charter is to permit local officials and citizens to design a form of government best suited to their needs. The existing Charter, however, provides that state law prevails in several areas that otherwise would be subject to county control. The Committee generally recommends changes that permit the county to vary from state law where permissible, if the county so chooses. Conversely, some existing language addresses areas that the State has preempted since adoption of the Charter. The Committee recommends that those be deleted or revised to avoid conflict with state law. Specific Charter sections, relating to home rule authority and the authority of the Board, that are recommended for change and that warrant close attention, are as follows:

1. Section 13. Clarify that the Board must maintain its principal offices in Hillsboro, but may meet elsewhere in the county or state, if otherwise permitted by law.

2. Section 20. The procedures for creating county service districts are deleted as formation is now governed by state law. The existing Charter required county LID ordinances to be consistent with state law, but that law permits counties to vary from it, so the language is clarified to maximize local flexibility in LID formation and management.

3. Section 23. The Committee found the existing language to be confusing and overly broad. The recommended changes are intended to clarify that county police power regulations do not apply inside cities, except as permitted under state law.

4. Section 32. Language is proposed to clarify that, in the chair’s absence, the vice-chair has all of the authority of the chair, unless the Board of Commissioners expressly provides otherwise.

5. Section 35. Provide express authority for the Board to adopt an ordinance delegating emergency powers to one or more commissioners or county officials when the emergency precludes a quorum of the Board from acting.

6. Sections 41, 44 and 45. These all relate to administrative departments of the county and the Board’s authority to create, eliminate, and reorganize the administrative units of the County. Sections 44 and 45 are revised to eliminate conflicts. Most Washington County Board of Commissioners March 21, 2008 Page 3

significantly, this enhances the authority of the Board to reorganize county departments and the duties of county officials. Section 41, however, makes it clear that the sheriff retains all duties expressly assigned to the sheriff by state law. Section 44 is made consistent with existing practice by reflecting that county employees are appointed by the county administrator unless the Board directs otherwise.

C. County Auditor. The incumbent auditor has been in office for 27 years and intends to retire in the year 2010. The auditor has adopted certain practices, over the years, which he believes maximize the efficiency and effectiveness of his office. The auditor concedes, however, that those practices will not work for his successor.

For example, the auditor: (1) seldom communicates with the Board (he directs his recommendations to the County Administrator and senior county staff); (2) does not submit reports to the public; (3) maintains a sparse, half-page website; (4) seldom writes formal reports; (5) has little interaction with the press; and (6) contracts out much of the work on performance audits.

The auditor assisted the Committee by suggesting possible improvements to certain sections of the Charter, including Section 46, County Auditor. For example, the current requirements respecting the auditor's professional credentials are under-inclusive and out of date. Additional qualifying credentials are recommended. The current two-year residency requirement may be too long to attract a suitably-skilled field of candidates to replace the auditor in 2010; therefore, the Committee is recommending a six-month residency requirement. The proposed language moves from fiscal audits to performance audits, which is the true focus of the auditor's office. The auditor submitted helpful recommendations in all three of these areas. The Committee intends for these changes to increase the visibility and accountability of the auditor to the public.

D. Ordinance Adoption.

1. Section 50(b). The Committee concluded that there no longer is a reason to have three separate readings before a public hearing may be held. Information about pending agenda items is much more readily available to the public than it was 40 years ago. Eliminating the third reading will save time and money without impacting deliberations or public input.

Washington County Board of Commissioners March 21, 2008 Page 4

2. Section 50(d). New language would permit the Board to immediately reconsider a motion to approve a proposed ordinance that fails to get three votes. This will permit the proposed ordinance to be continued to a date certain when all commissioners are present rather than have it die and have to be reintroduced.

3. Section 50(f). This new section permits fewer than three commissioners to enact an ordinance, if necessary to deal with a declared emergency where the emergency makes it impractical for three or more commissioners to participate. Any such ordinance must be approved unanimously by those commissioners available.

E. Compensation.

1. Section 30(e). The Committee concluded that the current compensation language is antiquated. The salaries listed were set many years ago and are misleading in that cost of living increases have been granted over the years. The price index specified in the Charter no longer exists. The Committee recommends pegging the salary of the chair to 80% of that of a Circuit Court Judge. District commissioners would receive 40% of the chair’s salary. This is consistent with information provided to the Committee on the average time district commissioners spend on county and Clean Water Services business. No COLA’s are permitted, unless granted to judges by the state. This is consistent with the salary of the auditor. It removes the commissioners and county staff from the salary setting process. The initial fiscal impact is projected to total approximately $67,000 per year. Other allowances for expenses and employee benefits would continue to be permitted as authorized by Charter Section 30 (f).

2. Section 43. The Charter is silent on how to set the sheriff’s salary. The Committee recommends that the Board have that authority; but, at a minimum, the sheriff must receive the same amount as the highest compensated administrative department director.

F. Elections.

1. Section 30(c). The Committee recommends imposing a residency requirement on commissioner candidates of two years in the district for district commissioners and two years anywhere in the county for chair. This is consistent with the existing residency.

Washington County Board of Commissioners March 21, 2008 Page 5

requirement for sheriff. (As noted above, a six-month residency requirement is imposed on the position of auditor.)

2. Sections 30(d), and 43(b). The existing Charter provides that a successor appointed to fill a vacancy in the office of commissioner, sheriff, or auditor serves until “the next general election” at which time the position is filled for the remainder of the term. The Committee found this language to be confusing. It also has led to situations where an appointee has had to appear on the ballot twice—once for the three months remaining in the current term and once as a candidate for the new term. The Committee recommends that an appointee serve out the full remainder of the term, if the vacancy occurs in the last two years of said term. If the vacancy occurs earlier, the appointee serves only until a successor is elected at the mid-term primary or general election. The elected successor then serves the remainder of the term.

3. Sections 83(c) and 85. The Committee recommends that a candidate for county office who receives more than 50% of the vote at a primary election be deemed elected without having to appear unopposed on the general election ballot. This may reduce costs and confusion and provides more certainty for the candidate- elect and the public. This change is consistent with what state law provides for commissioner positions in non-home rule counties.

G. Miscellaneous.

1. Section 33 (d) reduces the required period for posting notice of board meeting to 72 hours from the current 96.

2. Section 51(b) provides a clear process for how revisions to the Charter are to be placed before the voters.

3. Section 60 permits the county, if the Board so directs, to adopt a biennial budget as provided for in state law.

4. Section 105 eliminates the Land Use Ordinance Advisory Commission based on information that LUAC relies heavily on draft notices prepared by planning staff and it is difficult to find persons to serve because of LUAC’s extremely limited role and responsibilities.

Washington County Board of Commissioners March 21, 2008 Page 6

IV. ADDITIONAL TOPICS

The Committee considered, but decided not to recommend, numerous other possible changes. Two of the more significant topics of discussion merit brief mention.

A. Land use ordinance season. It was suggested that the land use ordinance season be extended to provide more time for consideration and adoption. The Committee concluded that the existing process provides a useful period for staff to do the necessary groundwork for ordinances and to perform other important tasks.

B. Full-time commissioners. The Committee discussed providing that county commissioners serve full-time, with a commensurate increase in compensation. The Committee received testimony that district commissioners, on average, currently devote 40% of “full-time” to matters related to the county and Clean Water Services. The Committee received additional testimony that 40% of full time is certainly adequate, at this time, for a district commissioner to do a good job for the county and CWS.

Committee members noted that the current Charter structure permits the Board to benefit from a diversity of life experiences and economic backgrounds.

The Committee concluded that a change to full-time district commissioners is not in the best interests of the county and any recommendation favoring such a change would exceed the Committee’s charge.

i

WASHINGTON COUNTY CHARTER TABLE OF CONTENTS

Page

PREAMBLE ...... 1

CHAPTER I. PRELIMINARIES ...... 1 Section 10. NAME ...... 1 Section 11. NATURE AND LEGAL CAPACITY ...... 1 Section 12. BOUNDARIES ...... 1 Section 13. COUNTY SEAT...... 1

CHAPTER II. POWERS ...... 1 Section 20. GENERAL GRANT OF POWERS ...... 1 Section 21. CONSTRUCTION OF POWERS ...... 2 Section 22. VESTED POWERS ...... 3 Section 23. COUNTY POWERS INSIDE INCORPORATED CITIES ...... 3

CHAPTER III. BOARD OF COUNTY COMMISSIONERS ...... 3 Section 30. COMPOSITION, TERMS, QUALIFICATIONS, VACANCIES, AND COMPENSATION ...... 3 Section 31. POWERS OF THE BOARD ...... 4 Section 32. ORGANIZATION: BOARD CHAIR AND VICE CHAIR ...... 4 Section 33. PROCEDURE: RULES, MEETINGS, VOTING, AND JOURNAL ...... 5 Section 34. COUNTY ADMINISTRATOR ...... 5 Section 35. EMERGENCIES ...... 6

CHAPTER IV. ADMINISTRATION ...... 6 Section 40. GENERAL PROVISIONS ...... 6 Section 41. ADMINISTRATIVE DEPARTMENTS, SHERIFF’S OFFICE ...... 6 Section 42. BOARDS AND COMMISSIONS ...... 6 Section 43. ELECTIVE ADMINISTRATIVE OFFICERS ...... 6 Section 44. ADMINISTRATIVE OFFICERS AND EMPLOYEES: LOCATION AND FUNCTIONS ... 7 Section 45. CHANGES IN ADMINISTRATIVE DEPARTMENTS ...... 7 Section 46. COUNTY AUDITOR ...... 7

CHAPTER V. BASIC PROCEDURES ...... 8 Section 50. ORDINANCES ...... 8 Section 51. AMENDING, REVISING, OR REPEALING THE CHARTER ...... 10 Section 52. RECORDING, CODIFICATION, PRINTING ...... 11

CHAPTER VI. FINANCE ...... 11 Section 60. GENERAL PROVISIONS ...... 11 Section 61. OPERATING BUDGET AND CAPITAL PROGRAM PROJECTIONS ...... 11

ii

CHAPTER VII. PERSONNEL ADMINISTRATION ...... 12 Section 70. GENERAL ...... 12 Section 71. QUALIFICATIONS ...... 12 Section 72. COMPENSATION...... 12

CHAPTER VIII. ELECTION PROCEDURES AND CONTROLS ...... 12 Section 80. NOMINATION AND ELECTION OF COUNTY OFFICERS ...... 12 Section 81. RECALL ...... 12 Section 82. ELECTIONS ON COUNTY PROPOSITIONS ...... 12 Section 83. THE BOARD OF COUNTY COMMISSIONERS ...... 13 Section 84. COMMISSIONER DISTRICTS ...... 13 Section 85. NON-PARTISAN ELECTED OFFICIALS ...... 13

CHAPTER IX. GENERAL PROVISIONS ...... 14 Section 90. EFFECTIVE DATE ...... 14 Section 91. EXISTING LEGISLATION CONTINUED...... 14 Section 92. EFFECTIVE DATE FOR TERMS OF OFFICE ...... 14 Section 93. INTERGOVERNMENTAL COOPERATION ...... 15 Section 94. PUBLIC IMPROVEMENTS ...... 15

CHAPTER X. LAND USE ORDINANCES...... 16 Section 100. DEFINITIONS ...... 16 Section 101. GENERAL ...... 16 Section 102. SUBJECT AREAS ...... 17 Section 103. NUMBER AND TIMING OF LAND USE ORDINANCES ...... 17 Section 104. PROCEDURES ...... 17 Section 105. CITIZEN INVOLVEMENT ORDINANCE ...... 18

CHAPTER XI. TRANSITION PROVISIONS. EFFECTIVE DATES ...... 19

Formatted: Centered PREAMBLE Formatted: Indent: Left: 72 pt, We, the people of Washington County, Oregon, in recognition of the dual Right: 36 pt role of the County, as a political subdivision of the State of Oregon Deleted: c (State)and as a unit of local government, and in order to avail ourselves of Deleted: an agency of the state self determination in County affairs to the full extent permissible under the Deleted: c Oregon Constitution and laws of the State, by this Charter confer upon the Deleted: c County the following powers, subject to the following restrictions and Deleted: s prescribe for it the following procedures and governmental structures: Deleted: c Deleted: c CHAPTER I. PRELIMINARIES. Deleted: it Section 10. NAME. The name of the County, as it operates under this Charter, shall Deleted: c continue to be Washington County. Deleted: c Deleted: c Section 11. NATURE AND LEGAL CAPACITY. From the time that this Charter takes Deleted: c effect, the County shall continue to be a political subdivision of the State and a body Deleted: an agency of the s politic and corporate. Deleted: c Deleted: c Section 12. BOUNDARIES. The boundaries of the County as it operates under this Deleted: c Charter shall be the boundaries now or hereafter prescribed for the County by the laws of Deleted: s the State. Deleted: c

Section 13. COUNTY SEAT. The seat of government of the County, as it operates under Deleted: c this Charter, shall continue to be in the city of Hillsboro. The Board of County Deleted: c Commissioners (Board) shall maintain its principal office in the County seat, but may Deleted: c convene at other locations within the State, as deemed appropriate by the Board. Deleted: c Deleted: of Oregon CHAPTER II. POWERS. Deleted: were Deleted: c Section 20. GENERAL GRANT OF POWERS. The County shall have authority over Deleted: c matters of County concern, to the full extent granted or allowed by the Oregon Constitution Deleted: voters and laws of the State, as fully as if each power comprised in that general authority was Deleted: b specifically granted by this Charter. Such power shall include, but shall not be limited to: Deleted: of commissioners (a) Levying and collecting of taxes for general and special County purposes. An Deleted: voters ordinance creating or imposing a tax or increasing an existing tax shall not be Deleted: voters implemented or collected until referred to the electors. In addition, any portion of a Deleted: voters taxing ordinance requiring the automatic termination of a tax shall not be repealed by Deleted: (Amended 11/7/78, 11/4/86) the Board unless such repeal is earlier referred to the electors. Any measure to be Deleted: c referred to the electors as provided herein, which is not earlier referred, shall be Deleted: when authorized by the legal referred to the electors at the next general election in November for their approval; voters of the county and issuing bonds for service districts or areas operated by the county when authorized by the legal... [1] (b) Issuing bonds for general County purposes and for service districts or areas operated Deleted: c by the County as authorized by law; Deleted: by the vote of the people in ... [2] (c) Creating County service districts or areas as authorized by law; Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 1 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08)

Deleted: (1) Creating county special service districts by resolution and order (d) Creating local improvement districts as authorized by law; when by petition bearing signatures of 60 percent or more of property owners representing 60 percent or more of the (e) Prescribing by ordinance for assessment for benefits from local improvements upon assessed valuation of property within the property benefited thereby, for bonding improvement assessments, and for sale of proposed district; in the event assessments are to be made on a front improvement bonds, all as authorized by law; foot basis, in addition to the above, the petitioners must also represent more than 60 percent of the total front footage. (f) Enacting and enforcing planning and zoning ordinances and regulations in any part (Amended 11/8/66)¶ or the entire County outside cities; Deleted: by ordinance enacted by the board in conformity with state statutes (g) Enacting and enforcing building, grading, plumbing, electrical, and similar codes governing assessments for local improvements; and regulations applicable to all construction in any part or the entire County outside Deleted: and prescribing by ordinance cities. The Board is empowered to incorporate by reference any standard published in conformity with applicable state code of technical regulations as adopted by the State or as otherwise established; statutes; ... [3] Deleted: all of the c (h) Enacting and enforcing traffic regulations in any part or the entire County outside Deleted: and …all of the c…b…of cities provided that such regulations are not inconsistent with the laws of the State. county commissioners …s ... [4] Deleted: all of the c…be …s ... [5] Section 21. CONSTRUCTION OF POWERS. The failure to mention a particular power or to enumerate similar powers in this Charter shall not be construed to exclude such Deleted: c…c…not …not powers or to restrict the authority that the County would have if the particular power were c…c…c…s…c…c…s ... [6] mentioned or the similar powers enumerated. The Charter shall be liberally construed, to the end that, within the limits imposed by the Charter and by the Oregon Constitution and laws of the State, the County shall have all powers necessary and convenient for the conduct of its affairs including all powers that counties may assume under the Oregon Constitution and laws of the State concerning county home rule.

Section 22. VESTED POWERS. All powers, both legislative and administrative, of the County shall be vested in the Board as prescribed by this Charter, subject to the initiative Deleted: c…b…of county commissioners and referendum powers reserved to the people of the County. All legislative powers not c…voters…c…voters…b…of county exercised by the people shall be exercised by the Board and executed as provided for by commissioners …c…c…b… of county this Charter, or, if this Charter makes no provision, as provided by ordinance or resolution commissioners…b…of county commissioners ... [7] of the Board. The administrative powers shall be exercised by the Board or by persons under its authority.

Section 23. COUNTY POWERS INSIDE INCORPORATED CITIES. It is expressly declared that city governments within the County are empowered by charter and by the Deleted: Washington …c…s…all …, and it is not the intention of the charter to Oregon Constitution and laws of the State to provide services and regulatory measures provide that county government be necessary to the general welfare of the people within the city. This Charter shall not be permitted to take away or encroach upon any power vested in the cities under the construed to preempt the police power vested in a city under the Oregon Constitution or constitution and laws of the State law. No ordinance enacted in the exercise of the police powers of the County shall state…s…c…government … in apply inside an incorporated city, except in a city not regularly operating as such through Washington County ... [8] elected governmental officials or as otherwise provided by State law. Nothing in this Section 23 is intended to prevent the County from entering into contractual arrangements for the performance of special services within any city.

Deleted: APRIL 22…MAY 14 ... [9] Event 64251 (Child of 3/5/08 Event 62495) Page 2 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) Deleted: PRIMARY CHAPTER III. BOARD OF COUNTY COMMISSIONERS. ORGANIZATION Formatted: Indent: Left: 0 pt, Hanging: 90 pt, Right: -18 pt, Tabs: Section 30. COMPOSITION, TERMS, QUALIFICATIONS, VACANCIES, AND 90 pt, Left + Not at 468 pt COMPENSATION.

(a) The Board shall consist of five commissioners, one of whom shall be elected at- Deleted: b…of county commissioners large and designated as chair and four who shall be elected for districts as provided in man of the board…c…(Amended 5/20/80) ... [10] Chapter VIII of this Charter.

(b) Members of the Board shall be elected, as provided for in Chapter VIII of this Deleted: b…c…(Amended 5/20/80)... [11] Charter, for four-year terms with those members from districts 1 and 3 chosen in the same year as the presidential election and the members from district 2 and 4 and the at- large member chosen in the alternate biennial election year. Deleted: and…c…he shall be a resident of the district to be represented and a qualified voter of the county.…any (c) No person shall be eligible to be nominated, elected, or appointed to the office of member of the board of c…s…he …he County commissioner unless the person is a qualified elector of the County. To be was…when he …voter …c…c…s…, or for any other cause as provided by this eligible to take office, the chair must have continuously resided in the County, and a charter or by the constitution and laws of district commissioner within the district, during the two year period immediately the state. (Amended 5/20/80)¶ ... [12] preceding the election or appointment. The office of County commissioner shall Deleted: b… of county commissioners by reason of circumstances stated in become vacant when the incumbent ceases to be a resident of the district for which the subsection (c) above or by reason of incumbent was elected or ceases to be a qualified elector of the County, by death, death, resignation or incapacity to act…b…until the next general election resignation, or incapacity to act, or for any other cause as provided by the Oregon when the position shall be filled by Constitution and laws of the State. election for the remainder of the term. (Amended 5/20/80, 11/4/86)¶ (d) Upon any vacancy in the Board, the Board shall appoint a qualified person within ... [13] Deleted: Compensation for the 60 days to fill the vacancy for the remainder of the term unless the vacancy occurs chairman shall be established by the more than 30 days before the last day for non-partisan candidates to file for election at Washington County budget committee, who shall initially establish compensation the first primary election of the original term, in which case the appointee shall serve at no less than $27,000 per year and no until a successor is elected to fill the remainder of the term and is sworn into office. more than $31,514 per year. The compensation for commissioners elected (e) The salary of the chair shall be 80 percent of the salary of a Circuit Court Judge. by district shall be established by the The salary for commissioners elected by district shall be 40% of the salary of the chair. budget committee who shall initially establish compensation at no less than $6,000 per year and no more than (f) Commissioner compensation, as established herein, shall be the full and exclusive $10,800 per year. Commissioners' compensation shall be reviewed annually compensation for duties as commissioner or for any duties or responsibilities resulting by the budget committee who may adjust from the position of commissioner. Nothing in Subsection 30(e) or this Subsection the commissioners' compensation, but in no event would any adjustment exceed 30(f) precludes a commissioner from receiving County employee fringe benefits or the current Consumer Price Index being reimbursed for any actual and reasonable expenses incurred by a commissioner in established for the Portland Standard Metropolitan Statistical Area. (Amended the course of performing official duties. 5/20/80) Deleted: s'…by the budget Section 31. POWERS OF THE COMMISSION. The Board shall be the policy committee…commissioner's …their s…ir…as…This Section does determining body of the County. Except as otherwise provided by the Oregon Constitution not…s…ordinary c…his …(Amended or by this Charter, the Board may exercise all the powers granted to the County by this 5/20/80) ... [14] Charter and by the Oregon Constitution and by the laws of the State. Deleted: b…of county commissioners c…c…of the State of Oregon …c…b…of county commissioners …c…c…c…s Section 32. ORGANIZATION: BOARD CHAIRAND VICE CHAIR. The ... [15] Deleted: MAN, OFFICERS AND commissioner elected at-large shall be the chair. At the annual organizational meeting of CLERKS…man of the board for the the Board, which shall be held at the first regular meeting of the Board in January of each term of his office…b… of county year, the Board shall elect from its members a vice-chair to serve as such at its pleasure. commissioners…b…b…man ... [16] Deleted: APRIL 22…MAY 14 ... [17] Event 64251 (Child of 3/5/08 Event 62495) Page 3 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) Unless provided otherwise by the Board, the vice-chair shall perform the duties of the chair in the chair’s absence.

Section 33. PROCEDURE: RULES, MEETINGS, VOTING, AND JOURNAL.

(a) The Board shall adopt and publish rules for the governance of its meetings. The Deleted: b Board shall provide for a journal of its proceedings and assure the public availability of Deleted: of county commissioners the journal. Deleted: government Deleted: b (b) Except as otherwise provided in this Charter to address an emergency, attendance of Deleted: A three of the five commissioners shall be necessary to transact business and approval of Deleted: . A at least three commissioners in attendance is required for any action. Deleted: (Amended 5/20/80) (c) Rules may be established to provide for the means of compelling attendance of commissioners at prescribed regular meetings.

(d) Notice stating the time and place of all meetings and containing an agenda of all scheduled actions to be considered must be posted at least 72 hours prior to the hour of Deleted: 96 the meeting in a conspicuous place at the location of the meeting, at the principal Deleted: c administrative office of the County, and in the County courthouse with copies available Deleted: his to interested persons. Notice of special meetings shall be mailed or delivered to each Deleted: 96 commissioner or to the commissioner’s residence at least 72 hours before the hour of Deleted: b the meeting. Deleted: b

Deleted: of county commissioners (e) Actions of the Board at special meetings on matters not included in the notice of the meeting shall not be effective until approved at a regular meeting or at a special Deleted: c meeting for which the action was included in the notice. At regular meetings actions Deleted: in the county courthouse need not be limited to the posted agenda. Deleted: b Deleted: b (f) The Board shall meet with such regularity as is necessary to transact County Deleted: man business and fulfill its obligations to the public. Meetings shall be held regularly and Deleted: (Section 34. publicly with regular meetings scheduled for at least one evening and one day during PERFORMANCE REVIEW. Repealed 5/20/80)¶ business hours each month. Regular meetings shall be scheduled by Board action. Changes in the schedule of regular meetings must be made at least 20 days before the Formatted: Font: Not Bold Deleted: (Section 35. COUNTY date of such rescheduled meetings. ADMINISTRATOR. Repealed 11/7/78)¶ (g) Meetings of the Board, other than those regularly scheduled, may be called by the Formatted: Font: Not Bold chair or any two commissioners upon proper notice. Deleted: 36 Deleted: b

Deleted: b

Deleted: administrative Section 34. COUNTY ADMINISTRATOR. The Board shall appoint a County Administrator who shall be responsible to the Board for the continuous administration of Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 4 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) the affairs of County government. The County Administrator's duties and responsibilities Deleted: c…b ... [18] shall be more specifically set forth in an ordinance adopted by the Board.

Section 35. EMERGENCIES. Notwithstanding Subsection 33(b), the Board by ordinance may delegate to one or more commissioners or other County officials the authority to declare an emergency and exercise the powers otherwise held by the Board to act when the emergency makes it impractical for a quorum of the Board to meet and act. Such authority shall continue only for so long as necessitated by the emergency. The ordinance shall provide for Board review and evaluation of actions taken during the emergency response.

CHAPTER IV. ADMINISTRATION.

Section 40. GENERAL PROVISIONS. All functions and duties required of the County Deleted: c…c…c…c…b…of county commissioners…and …b…c…under the or County officials by the Oregon Constitution and laws and permitted by this Charter shall direction and the supervision of the board be the responsibility of the Board . Duties and functions shall be distributed among such of county commissioners. …c…b… of county commissioners…, except as departments, offices, and agencies as the Board or this Charter may establish. The provided to the contrary by state law. departments, offices, and agencies shall exercise their functions in accordance with the (Amended 11/7/78)¶ ... [19] policies adopted by the Board. Mention in this Charter of particular departments, offices, and agencies shall not restrict the Board from their discontinuance or consolidation, and establishment of other administrative structures. Section 41. ADMINISTRATIVE DEPARTMENTS, SHERIFF’S OFFICE. For the purpose of carrying out the policies of the County and administering its affairs the Board Deleted: c…b…¶ may establish administrative departments, offices, and agencies including but not limited to (a) The Department of Public Safety.... [20] the Sheriff’s Office. The Sheriff’s Office shall be under the administration of the Sheriff Deleted: department of public and shall be responsible for the enforcement of the laws of the State and the County, shall safety…county s…s…c…and ... [21] render service to the courts, shall have custody of County prisoners and perform such other Deleted: c duties as specifically assigned to the Sheriff by State law. Deleted: . (Amended 11/4/86)

Section 42. BOARDS AND COMMISSIONS. The Board shall establish such appointive Deleted: b…of county commissioners boards and commissions as are prescribed by the laws of the State or as the Board finds s…b…c ... [22] necessary for the proper administration of County affairs.

Section 43. ELECTIVE ADMINISTRATIVE OFFICERS. The non-partisan elective administrative officers of the County are the Auditor and the Sheriff.

(a) To qualify for an elective administrative office, a person shall be an elector of the Deleted: of the county…a legal ...voter [23] State and a resident of the County for a minimum of two years immediately preceding Deleted: s the beginning of the term of office as Sheriff and a minimum of six months preceding Deleted: c…in which elected the beginning of the term of office as Auditor. his…s…in…. ... [24]

(b) Upon vacancy in an elective administrative office by reason of change of residence or status as an elector of the County or by reason of death, resignation, incapacity to Deleted: a legal voter…state of the act, or any other reason provided for by law, the Board shall appoint a qualified person c…or …b…of county commissioners... [25] within 60 days to fill the vacancy for the remainder of the term unless the vacancy occurs more than 30 days before the last day for non-partisan candidates to file for election at the first primary election of the original term, in which case the appointee Deleted: APRIL 22…MAY 14 ... [26] Event 64251 (Child of 3/5/08 Event 62495) Page 5 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) shall serve until a successor is elected to fill the remainder of the term and is sworn into Deleted: until the next general election office. when the position shall be filled by election for the remainder of the term. (c) The elective requirements for specific administrative officers are fixed by this (Amended 11/4/86) Charter and may be altered only by amendment of the Charter. Deleted: c Deleted: can (d) The Sheriff shall fulfill qualifications set forth in the Oregon Constitution and laws Deleted: c of the State and be qualified for certification by the Oregon State Board on Police Deleted: county s Standards and Training, or its successor. The term of office shall be four years. Deleted: c Deleted: s (e) The compensation and benefits of the Sheriff shall be established by the Board, but, Deleted: His in no event shall it be less than that for the highest compensated administrative Deleted: s department director. Deleted: (Amended 5/16/70)

Section 44. ADMINISTRATIVE OFFICERS AND EMPLOYEES: LOCATION AND Formatted ... [27] FUNCTIONS. Except as the Charter provides to the contrary, each administrative Formatted ... [28] department of the County shall include such offices and positions as the Board may Deleted: c establish. All non-elective administrative officers and employees shall be appointed by the Deleted: c County Administrator except as expressly provided by the Board. The function of elective Deleted: b and non-elective administrative officers and employees shall be those prescribed by the Deleted: of county commissioners Board. Deleted: of the county Deleted: board Section 45. CHANGES IN ADMINISTRATIVE DEPARTMENTS. The Board may Deleted: b from time to time establish additional administrative departments, combine any two or more administrative departments into a single such department, separate departments thus Deleted: of county commissioners combined, abolish any administrative department, and prescribe the duties and functions of Deleted: b any administrative department. Deleted: of county commissioners Deleted: A function of a county ...officer [29] Section 46. COUNTY AUDITOR. Deleted: c Deleted: a (a) There shall be an elected, non-partisan County Auditor. At the time of election, the Deleted: a Auditor shall hold at least one of the following designations: certified public Deleted: the accountant (CPA), certified internal auditor (CIA), or certified government auditing Deleted: of professional (CGAP). Deleted: or be a

(b) The term of office shall be four years and be concurrent with the chair of the Formatted ... [30] Board. Compensation for the Auditor shall be 80 percent of the salary of a Circuit Deleted: His Court Judge. Deleted: man Deleted: b (c) The Auditor shall be responsible to the people. The Auditor shall: Deleted: county Deleted: a (1) Continuously evaluate the effectiveness and results achieved by Deleted: District County programs and activities and the costs and resources used to Deleted: county a achieve those results. Deleted: a (2) Report the results of these evaluations, including recommendations and the County Administrator’s response, to the Board. Formatted: Indent: Hanging: 27 pt Deleted: APRIL 22

Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 6 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) (3) Issue an annual report to the Board and the public describing the Deleted: (1) Make continuous activities of the Auditor during the preceding year and a plan for the inspections of the business affairs of the county including any and all financial upcoming year. transactions, personnel, equipment and facilities utilization and matters relating thereto.¶ ¶ CHAPTER V. BASIC PROCEDURES. (2) Make reports to the county commissioners disclosing details of any investigation including recommendations Section 50. ORDINANCES. for any remedial action. (Amended... [31] Deleted: b (a) The enacting clause for all ordinances enacted by the Board shall be: "The Board of Deleted: of county commissioners County Commissioners of Washington County, Oregon, ordains: ..." The enacting Deleted: voters clause for an ordinance referred to or initiated by the people of the County shall be: Deleted: c "The People of Washington County, Oregon, ordain: ..." Deleted: A

(b) Except as provided in Subsection (f) of this Section 50 and under Chapter X for Deleted: office of the department... of [32] land use ordinances, a proposed ordinance shall be filed in the official records of the Deleted: b County and public notice given of its pendency by inclusion in the posted agenda for Deleted: of county commissioners the regular or properly called special meeting of the Board at which the proposed Deleted: b ordinance will be introduced. Upon its introduction, copies of the proposed ordinance Deleted: At each of the next two... [33] shall be available to members of the Board and to all persons who so desire. At the Deleted: b meeting at which it is introduced, the proposed ordinance shall be publicly read. By Deleted: third unanimous consent of the Board, the proposed ordinance may be read by title only. Deleted: b

Deleted: shall either schedule a fourth Immediately after the second reading of the proposed ordinance, the agenda shall ... [34] Deleted: at a regular meeting of the provide for a public hearing. After the public hearing is concluded, the Board may ... [35] enact, continue, amend, or reject the proposed ordinance. An amendment affecting the Deleted: b substance of the proposed ordinance shall require that the Board conduct a third reading Deleted: it and second public hearing. After each public hearing of the proposed ordinance, the Deleted: adopting Board shall either schedule an additional public hearing or shall dispose of the proposed Deleted: The adoption of any ... [36] ordinance by enacting or rejecting it. Deleted: An ordinance enacted by... the[37] Deleted: Upon enactment of an ... [38] Deleted: a

Deleted: to adopt a proposed ordinance... [39] (c) All ordinances must be enacted in a regular meeting of the Board by a roll call vote. Formatted: Not Highlight No ordinance shall be enacted prior to the fourteenth day after its introduction. Deleted: , tabled, Deleted: postponed (d) A proposed ordinance shall be deemed rejected if a motion to approve fails to obtain Deleted: by the board three votes unless a commissioner immediately moves to reconsider the motion. The Deleted: by the board unless the ... [40] vote on reconsideration shall be held as the next item of business. If the motion passes, Deleted: (Amended 5/20/80)¶ any commissioner may, as the next item of business, move to enact, amend, continue, Deleted: ¶ or reject the proposed ordinance. If the motion to reconsider fails, the proposed Deleted: c ordinance is rejected. A proposed ordinance that has been rejected or continued Formatted: Not Highlight indefinitely shall not otherwise be eligible for reconsideration, but may be reintroduced Deleted: b as a new proposed ordinance. (e) An ordinance, enacted by the Board in the exercise of Deleted: of county commissioners its police powers and for the purpose of meeting an emergency, may take effect immediately upon being enacted or another date specified by the Board when an Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 7 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) emergency is specified in the title and described in a section of the ordinance. Any other ordinance enacted by the Board shall take effect on the date specified by the Deleted: adopted Board but no earlier than the thirtieth day after being enacted. Deleted: b Deleted: (Amended 11/7/72) (f) Notwithstanding any other provision of this Charter, a proposed ordinance necessary to address a declared emergency constituting an imminent threat of serious harm may be introduced and enacted at an emergency or special meeting and may be enacted upon introduction in one reading and public hearing, provided that it is introduced and approved unanimously by the Board, or in the event that the emergency precludes one or more commissioners from voting, a unanimous approval of those present.

(g) Upon enactment of an ordinance, the chair and the person who serves as recording Deleted: e secretary of the Board, at the session at which the Board finally enacts the ordinance, shall sign the ordinance and indicate the date of its enactment. Deleted: c Deleted: citizens (h) No provision of this Charter shall abrogate the right of the people of the County to Deleted: Washington exercise the initiative and referendum with respect to any ordinance. If a proper Deleted: b referral petition containing the appropriate number of valid signatures is filed within 90 Deleted: commissioners days after the adoption of any ordinance by the Board, the ordinance shall become Deleted: f inoperative and the effective date shall be suspended. An ordinance referred by action Deleted: legal voters of the voters shall become effective when approved by a majority of the voters. Deleted: legal voters

Deleted: s (i) The number of votes cast in Washington County for Governor, at the regular election last preceding the filing of any petition for the referendum or the initiative, Deleted: of this section of the charter shall be the basis on which the number of electors necessary to sign such petition shall Deleted: state be counted. The number of electors required to order the referendum and the number Deleted: c required to initiate any ordinance shall be that amount set forth in the Oregon Deleted: (Amended 11/4/86) Constitution. This Subsection 50(i) shall be deemed to be automatically amended to Deleted: g comply with any change in the Oregon Constitution or Oregon law with which it may Deleted: (Amended 11/8/66) conflict in the future. Deleted: OF Formatted: Right: -9 pt (j) An ordinance initiated by the people shall be completed and filed with the director of Deleted: c elections at least 90 days prior to the date of the election. Deleted: b

Section 51. AMENDING REVISING, OR REPEALING THE CHARTER. Deleted: of county commissioners Deleted: the department of (a) Any amendment, revision, or repeal of the Charter, which the Board intends to Deleted: and elections propose, shall be filed with official County records, and public notice of its pendency Deleted: b given by inclusion in the posted agenda for the regular or properly called special meeting Deleted: of county commissioners of the Board at which the proposed amendment, revision, or repeal will be introduced. Deleted: b Upon introduction copies of the proposed amendment, revision, or proposal to repeal Deleted: b shall be available to the members of the Board and to all persons who so desire. After the Deleted: b introduction of the proposal, the Board shall set a date for a public hearing upon the issue Deleted: b to be held no earlier than 20 days after the date of introduction. At the regular meeting of Deleted: proposal and to the Board following the public hearing, the Board may proceed to adopt the proposed amendment, revision, or repeal and to order it placed on the ballot unless a substantive Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 8 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) amendment to the proposal is made. Such amendment shall require an additional seven Deleted: the days prior to final approval being given by the Board. Final action to place the proposed Deleted: , revision or proposal to repeal amendment, revision, or repeal on the ballot shall take place at least 60 days prior to the is amended in its form or substance. date of election. Deleted: b Deleted: proposal to (b) The Board may initiate a general revision of all or a substantial portion of the Deleted: 90 Charter. In addition to complying with Subsection (a) of this Section 51, the Board Formatted: Indent: Left: 45 pt, shall appoint a citizen Charter revision committee consisting of at least five members First line: 0.6 pt who shall have no less than 20 days to review the Charter and any revisions proposed Deleted: b by the Board. The committee shall issue a report recommending approval, Deleted: county c modification, or rejection of all or any portion of the proposed revision, together with Deleted: citizens such additional revisions as the committee deems appropriate. The report shall be Deleted: Washington available no less than 20 days in advance of the first public hearing on the proposed Deleted: legal voters revision. Deleted: proposal to

Deleted: c (c) Proposed amendments, revisions, or proposals to repeal the Charter may be initiated by popular action of the people of the County. The number of electors necessary to Deleted: that initiate an amendment, revision, or repeal of the Charter shall be the percentage of Deleted: as set forth votes, specified in the Oregon Constitution, cast in the County for Governor at the Deleted: of the number of votes cast in Washington County regular election last preceding the filing of the initiative petition. The completed petition proposing any such change must be filed at least 90 days prior to the date of Deleted: (Amended 11/8/66, 11/4/86)¶ election. Deleted: c (d) Within six months after the adoption of any amendment to or revision, the Charter Deleted: of this shall be reissued in the corrected form and made available to all officials of the County Deleted: c and to citizens of the County and other interested parties. Deleted: , the charter Deleted: c (e) A proposed revision may embrace multiple subjects as determined by the Board, but an Deleted: c amendment to the Charter shall embrace one subject only and matters properly connected Deleted: (d) A proposed amendment to therewith. the charter shall embrace one subject only and matters properly connected therewith. Section 52. RECORDING, CODIFICATION, PRINTING. Each ordinance and (Amended 5/20/80)¶ resolution after adoption shall be given a serial number and, together with the date of Deleted: ¶ adoption and the designation of the adopting authority, shall be entered in a properly (a) indexed book kept for that purpose and made available to the public. Deleted: (Amended 11/7/72) Deleted: b CHAPTER VI. FINANCE. Deleted: of county commissioners Deleted: for the compliance with the Section 60. GENERAL PROVISIONS. The Board is responsible for the preparation requirements of the Local Budget Law as and presentation of the proposed annual, or biannual if permitted by State law, operating provided by the constitution and laws... [41] of budget and capital program which shall comply with State law. The Board shall adopt and Deleted: b enforce procedures for the management of County finances including but not limited to Deleted: of county commissioners centralized purchasing, uniform accounting, pre and post audits regularly reported, and Deleted: c running and annual inventories of County supplies, equipment, and assets. Deleted: c Deleted: b Section 61. OPERATING BUDGET AND CAPITAL PROGRAM PROJECTIONS. Deleted: of county commissioners The Board shall be responsible for the preparation and presentation of a five-year Deleted: c projection of the operating budget and capital program to accompany the proposed annual budget in its presentation to the County budget committee. This projection and the Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 9 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) proposed budget shall be presented in a form which compares them to such projections Deleted: b made in the five years immediately preceding the year of submission. The projections shall Deleted: Section 62. CAPITAL be considered as informational and not binding upon the future actions of the Board. ASSET INVENTORY. The board of county commissioners shall prepare an inventory of the capital assets of the county as of the beginning of the current fiscal year for presentation to the county budget committee with the proposed CHAPTER VII. PERSONNEL ADMINISTRATION. budget. Deleted: c Section 70. GENERAL. The civil service system, as adopted by the citizens of the County Deleted: c prior to the adoption of this Charter, shall continue to apply to all non-elective officers and Deleted: c personnel of the County as specified in the legislation with the exception of such major Deleted: b administrative positions as may be individually and specifically declared exempt by the Board , provided, however, that the Board or the people of the County may amend that Deleted: of county commissioners system by ordinance. Deleted: b Deleted: of county commissioners Section 71. QUALIFICATIONS. To qualify for a designated appointive office or Deleted: Washington position of the County, not under civil service, a person shall have whatever qualifications Deleted: (Amended 11/7/78) the Board prescribes for the office or position and shall serve at the pleasure of the County Deleted: c Administrator, unless otherwise expressly provided by Board resolution or ordinance. Deleted: b Deleted: of county commissioners Section 72. COMPENSATION. The compensation for all positions, not otherwise Deleted: board. provided for in this Charter, shall be determined as provided by the Board. Deleted: of non-elective officers or employees not under civil service shall be CHAPTER VIII. ELECTION PROCEDURES AND CONTROLS. determined by the board of county commissioners. Section 80. NOMINATION AND ELECTION OF COUNTY OFFICERS. Except as Deleted: c this Charter provides to the contrary, the manner of nominating and electing County Deleted: c officers shall be the manner prescribed by the laws of the State for nominating and electing Deleted: now or hereafter County officers in general. Deleted: s Deleted: c Deleted: (Section 81. PARTISAN... [42] Section 81. RECALL. An elective officer of the County may be recalled in the manner, Deleted: c and with the effect, prescribed by the Oregon Constitution and laws of the State. Deleted: now or hereafter

Deleted: c Section 82. ELECTIONS ON COUNTY PROPOSITIONS. Except as this Charter, or Deleted: s legislation enacted pursuant to it, provides to the contrary, the manner of conducting an election on a proposition concerning the County shall be the manner prescribed by the laws Deleted: c of the State. Deleted: c Deleted: s Section 83. THE BOARD OF COUNTY COMMISSIONERS. Deleted: for an election in the county... [43] Deleted: b (a) The members of the Board shall be non-partisan, elected officers. Deleted: of county commissioners Deleted: qualified voter (b) The candidate or candidates receiving the highest number of votes at the general Deleted: s election shall be elected to the position or positions to be filled. Each elector may cast a Deleted: equal in number to the number vote for a district and at-large commissioner, but no voter may cast more than one vote ... [44] for each candidate. Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 10 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08)

(c) A candidate receiving more than 50% of the votes cast at a primary election for commissioner shall be elected to that position and shall not appear on the general election ballot.

(d) The Board may supplement the procedures of this Charter and State law regarding Deleted: b election of County commissioners as necessary to carry out the intent of this Charter. Deleted: of county commissioners Deleted: c Section 84. COMMISSIONER DISTRICTS. Deleted: s Deleted: c (a) The County shall be divided into four numbered commissioner districts. Deleted: c

(b) Commissioner districts shall be reapportioned, concurrent with the decennial Deleted: (Amended 11/7/78) reapportionment of State representative and senate district boundaries. At such time the Deleted: c Board shall direct the appropriate County official to determine the population Deleted: s distribution among the commissioner districts. Within 60 days from the date of Deleted: b direction by the Board, the official shall report the findings to the Board and publish a Deleted: of county commissioners legal notice of the district population in a newspaper of general circulation in the Deleted: c County. If the population of any commissioner district is more than 115 percent of the Deleted: b population of any other commissioner district, the department shall prepare and present Deleted: b to the Board a plan for modifying the boundaries of the districts so that the population Deleted: c of no commissioner district will be more than 110 percent of the population of any other commissioner district. The Board shall, within 45 days of the submission of the Deleted: b report, alter the boundaries of the commissioner districts as necessary by ordinance to Deleted: of county commissioners provide for an approximately equal population distribution. Notwithstanding any other Deleted: b provisions found in this Charter, no change in boundaries of the districts shall affect the Deleted: of county commissioners continuance in office of a commissioner or taking office of a commissioner-elect with Deleted: c respect to the term of office for which elected prior to the adoption of the reapportionment.

Section 85. NON-PARTISAN ELECTED OFFICIALS. The candidate for Auditor and the candidate for Sheriff receiving more than 50% of the votes cast at a primary election shall be elected to that position and shall not appear on the general election ballot. The Board shall provide by ordinance, consistent with comparable State law, a primary and Deleted: b general election procedure for the election of non-partisan officials. Deleted: of county commissioners Deleted: s CHAPTER IX. GENERAL PROVISIONS. Deleted: (Amended 5/20/80)

Section 90. EFFECTIVE DATE. This charter shall be and become effective on and after the first Monday in January, 1963. Formatted: Indent: Left: 26.1 pt, Tabs: Not at 36 pt

Deleted: All legislation, rules and Section 91. EXISTING LEGISLATION CONTINUED. All County ordinances, rules, regulations of the county or its regulations, and orders in force on the effective date of an amendment or revision of this governmental instrumentalities consistent with the provisions in this charter and in Charter shall continue to be effective unless inconsistent with the terms of this Charter as force at the time this charter becomes amended or revised. effective, shall remain in effect until amended or repealed.

Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 11 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) Section 92. EFFECTIVE DATE FOR TERMS OF OFFICE. The terms of office for Deleted: c all persons elected under this Charter shall begin on the first Monday in January next Deleted: Section 93. CHARTER following upon election. REVIEW: DEPARTMENTAL CONSOLIDATION. The board of county commissioners shall immediately appoint a charter review committee consisting of no fewer than 10 county citizens and shall name the chairperson. Section 93. INTERGOVERNMENTAL COOPERATION. From time to time the The committee shall review the entire Board may arrange by contract for one or more functions or duties of the County to be charter, including the amendments enacted by this measure, and submit its performed in cooperation with or by one or more other governmental units and for the recommendations for charter amendments County to perform functions or duties for other governmental units. and related ordinances to the board of county commissioners no later than one year after the date of this section. The Section 94. PUBLIC IMPROVEMENTS. The procedure for making, altering, vacating, committee shall make quarterly progress reports to the board. The committee shall or abandoning a public improvement of the County shall be governed by general ordinance consider the combination of the functions of the County or, to the extent not so governed, by the applicable laws of the State. of existing departments, offices and service districts, and shall make recommendations for changes designed to CHAPTER X. LAND USE ORDINANCES. promote economy and efficiency of county operations. The board of county commissioners shall take the necessary Section 100. DEFINITIONS. action to place charter amendments recommended by the committee on the ballot at the May, 1980, primary election. (a) "Annual land use notice" means a notice annually mailed to each property owner of (Adopted 11/7/78; accomplished with Charter Review Committee Report record as shown on the current assessment roll and to each officially recognized citizen submitted 11/15/79 and election 5/20/80)¶ involvement organization. This notice may be mailed with the ad valorem property tax ¶ (Section 94. APPOINTMENT OF statements. It also includes a display advertisement published at least twice per year in ADDITIONAL COMMISSIONERS. a newspaper of general circulation in the County. The notices shall contain a general Repealed 11/7/78)¶ ¶ description of the process for adoption of land use ordinances. The notices shall Section 94. CONTINUATION OF explain that only those persons who request in writing to be placed on the "general TERM OF OFFICE OF SHERIFF. The term of office of the sheriff notification list" will be entitled to “individual notice” of public hearing as provided in incumbent at the time this charter this chapter. becomes effective shall be the term for which he was elected.¶ ¶ ... [45] (b) "Individual notice" means written notice mailed by first-class mail to those persons Deleted: 7 who have requested notice as provided in this chapter and to each officially recognized Deleted: b citizen involvement organization. Deleted: of county commissioners

(c) "General notification list" means a list of each officially recognized citizen Deleted: c involvement organization and those persons who have requested in writing “individual Deleted: c notice” of public hearings on all land use ordinances. A fee may be charged to cover Formatted: Font: Not Bold the estimated costs for mailing individual notice to persons on the general notification Deleted: 8 list. Deleted: Subject to the requirements of this section, the procedure for making, altering, vacating or abandoning a ...public [46] (d) "Land use ordinance" means one which adopts, amends, or repeals a comprehensive Deleted: ¶ plan, development or zoning code and related maps, or otherwise directly governs the Formatted: Font: Bold use of land. It does not include such subjects as: financing public improvements, road Formatted: Indent: Hanging: 26.4 engineering and utility standards, building code, development fees, sewer or septic pt regulations, or nuisance control. Deleted: Washington

Deleted: Section 101. GENERAL. Deleted: APRIL 22 Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 12 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) (a) This chapter governs the adoption of legislative land use ordinances. It applies in conjunction with Chapter V but shall govern in the event of conflict.

(b) Within 90 days of the effective date of this chapter, the Board shall adopt one or Deleted: b more ordinances setting forth such provisions as are necessary to implement this chapter. These ordinances may be adopted and amended pursuant to Chapter V only but the terms of these ordinances shall not conflict with this chapter.

(c) Notwithstanding any other provision, no land use ordinance shall be invalidated on the basis of inadequacy of the wording of notices required herein unless the inadequacy is shown to be willful and to have prejudiced the substantial rights of the complaining party.

(d) No emergency clause shall be attached to any land use ordinance.

Section 102. SUBJECT AREAS. Land use maps may be adopted as part of an ordinance adopting textual provisions, as a separate ordinance for the entire unincorporated areas or as a separate ordinance for any specified geographic area.

Section 103. NUMBER AND TIMING OF LAND USE ORDINANCES.

(a) There shall be no limit on the number of land use ordinances which may be introduced in any calendar year.

(b) The first public hearing on a land use ordinance shall be held no earlier than March 1 of any calendar year.

(c) No proposed land use ordinance shall be adopted on or after November 1 of each calendar year through the final day of February of each subsequent calendar year. If a final decision on a proposed land use ordinance has not been reached by October 31, the proposed ordinance shall be deemed rejected unless the Board, by affirmative act, Deleted: b continues the proposed ordinance to a time and date certain on or after March 1 of the subsequent year. Deleted: (Amended 11/6/90)¶

Section 104. PROCEDURES.

(a) Upon filing of a land use ordinance, it shall be forwarded to the Planning Deleted: p Commission for at least one public hearing. A copy promptly shall be mailed to each Deleted: c officially recognized citizen involvement organization. Deleted: and to each member of the land use ordinance advisory commission (b) At least 14 days prior to the initial Planning Commission public hearing, notice Deleted: p shall be provided by publication of a display newspaper advertisement in at least one Deleted: c newspaper of general circulation in the County and individual notice shall be provided Deleted: c to all those on the current general notification list. At a minimum, the notice shall state the subject area, list each topic or section proposed to be affected, and provide a description of the content of the proposed ordinance as introduced. It shall list the date, Deleted: APRIL 22

Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 13 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) time, and place of the initial Planning Commissioners hearing and of the initial Board Deleted: p hearing. Deleted: c Deleted: b (c) The Planning Commission shall make its recommendation to the Board within the Deleted: of county commissioners time frame established by the Board. The Planning Commission may continue its Deleted: p hearings to times and dates certain and recommend amendments beyond the scope of Deleted: c the notice without further mailed or newspaper notice. Failure of the Planning Commission to act within the time frame set by the Board shall mean that the Board Deleted: b may take final action without a Planning Commission recommendation. Deleted: b Deleted: p (d) The ordinance as introduced and Planning Commission recommendations shall be Deleted: c placed on the Board agenda for first reading and public hearing. The Board may continue Deleted: p its public hearing for further input or deliberation to times and dates certain without Deleted: c additional individual or published notice. The Board, however, may amend and engross the Deleted: b proposed ordinance as provided in Chapter V without additional notice only if the Deleted: b amendment was described in the previous individual notice or does not affect the substance Deleted: p of the proposed ordinance. If a substantive amendment is approved for engrossment, which was not described in the notice, at least two public hearings will be held on the proposed Deleted: c ordinance as engrossed, one of which shall be held in the evening. The first of these Deleted: b hearings shall be preceded by at least 10 days individual notice to all persons on the Deleted: b notification list. The notice shall indicate the time and place for each hearing and that the Deleted: b proposed ordinance will be considered together with a description of the proposed changes. Deleted: , as introduced, Section 105. LAND USE ORDINANCE ADVISORY COMMISSION. Deleted: This notice may be drafted by the board or its designee.¶ The Board with citizen assistance shall, by ordinance or resolution and order, establish a Deleted: ¶ ¶ citizen involvement program that ensures that opportunity for citizens to be involved in all (a) Within 90 days of the effective date of phases of the land use planning process. Any ordinance shall be adopted or amended this chapter, the board shall establish by ordinance a land use advisory pursuant to Chapter V only. commission of five members. Such ordinance, and amendment thereto, shall be adopted pursuant to Chapter V and CHAPTER XI. TRANSITION PROVISIONS; EFFECTIVE DATES shall deal with the specific responsibilities and functions of the commission. The revision of this Charter, adopted by the voters on XXX, shall be effective XXXX. Deleted: (b) No member of the commissions shall be an employee of Washington County whose regular duties involve application of any land use ordinance or a member of the planning commission or board of county commissioners.¶ ¶ (c) Members of the commission shall serve for two year staggered terms and shall be removable only for cause.¶ ¶ ... [47] Deleted: b Deleted: of county commissioners, Deleted: ,

Deleted: (Original Chapter X adopted... [48] Deleted: Section 110.¶ ... [49] Deleted: APRIL 22

Deleted: MAY 14 Event 64251 (Child of 3/5/08 Event 62495) Page 14 of 20 REDLINE OF ORIGINAL CHARTER ( MAY 28 ’08) Page 1: [1] Deleted SharonB 4/18/2008 3:07:00 PM when authorized by the legal voters of the county and issuing bonds for service districts or areas operated by the county when authorized by the legal voters of such service districts or areas;

Page 1: [2] Deleted SharonB 4/18/2008 3:08:00 PM by the vote of the people in the area affected with the procedure for calling and holding the election to be established by ordinance enacted by the board of county commissioners;

Page 2: [3] Deleted SharonB 4/18/2008 3:11:00 PM and prescribing by ordinance

Page 2: [3] Deleted SharonB 4/18/2008 3:13:00 PM in conformity with applicable state statutes;

Page 2: [4] Deleted SharonB 5/14/2008 11:39:00 AM and

Page 2: [4] Deleted SharonB 4/18/2008 3:17:00 PM all of the c

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Page 2: [7] Deleted SharonB 4/18/2008 3:25:00 PM of county commissioners

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Page 2: [7] Deleted SharonB 4/18/2008 3:25:00 PM voters

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Page 2: [7] Deleted SharonB 4/18/2008 3:28:00 PM of county commissioners

Page 2: [8] Deleted SharonB 4/18/2008 3:28:00 PM Washington

Page 2: [8] Deleted SharonB 4/18/2008 3:29:00 PM c

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Page 2: [8] Deleted SharonB 5/28/2008 10:26:00 AM all

Page 2: [8] Deleted SharonB 4/18/2008 3:32:00 PM , and it is not the intention of the charter to provide that county government be permitted to take away or encroach upon any power vested in the cities under the constitution and laws of the state

Page 2: [8] Deleted SharonB 4/18/2008 3:33:00 PM s

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Page 2: [8] Deleted SharonB 4/18/2008 3:33:00 PM government

Page 2: [8] Deleted SharonB 4/18/2008 3:34:00 PM in Washington County

Page 1: [9] Deleted SharonB 5/13/2008 12:09:00 PM APRIL 22

Page 1: [9] Deleted SharonB 5/28/2008 10:25:00 AM MAY 14

Page 3: [10] Deleted SharonB 4/18/2008 3:34:00 PM b

Page 3: [10] Deleted SharonB 4/18/2008 3:34:00 PM of county commissioners

Page 3: [10] Deleted SharonB 4/18/2008 3:35:00 PM man of the board

Page 3: [10] Deleted SharonB 4/18/2008 3:35:00 PM c

Page 3: [10] Deleted SharonB 4/18/2008 3:35:00 PM (Amended 5/20/80)

Page 3: [11] Deleted SharonB 4/18/2008 3:36:00 PM b

Page 3: [11] Deleted SharonB 4/18/2008 3:36:00 PM c

Page 3: [11] Deleted SharonB 4/18/2008 3:37:00 PM (Amended 5/20/80)

Page 3: [12] Deleted SharonB 4/18/2008 3:37:00 PM and

Page 3: [12] Deleted SharonB 4/18/2008 3:38:00 PM c

Page 3: [12] Deleted SharonB 4/18/2008 3:40:00 PM he shall be a resident of the district to be represented and a qualified voter of the county.

Page 3: [12] Deleted SharonB 4/18/2008 3:45:00 PM any member of the board of c

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Page 3: [12] Deleted SharonB 5/13/2008 12:27:00 PM s

Page 3: [12] Deleted SharonB 4/18/2008 4:02:00 PM , or for any other cause as provided by this charter or by the constitution and laws of the state. (Amended 5/20/80)

Page 3: [13] Deleted SharonB 4/18/2008 4:04:00 PM b

Page 3: [13] Deleted SharonB 4/18/2008 4:07:00 PM of county commissioners by reason of circumstances stated in subsection (c) above or by reason of death, resignation or incapacity to act

Page 3: [13] Deleted SharonB 4/18/2008 4:07:00 PM b

Page 3: [13] Deleted SharonB 4/18/2008 4:10:00 PM until the next general election when the position shall be filled by election for the remainder of the term. (Amended 5/20/80, 11/4/86)

Page 3: [14] Deleted SharonB 4/18/2008 4:12:00 PM s'

Page 3: [14] Deleted SharonB 4/18/2008 4:13:00 PM by the budget committee

Page 3: [14] Deleted SharonB 4/18/2008 4:14:00 PM commissioner's

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Page 3: [14] Deleted SharonB 4/18/2008 5:40:00 PM This Section does not

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Page 3: [14] Deleted SharonB 4/26/2008 4:37:00 PM ordinary c

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Page 3: [14] Deleted SharonB 4/18/2008 5:39:00 PM (Amended 5/20/80)

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Page 3: [15] Deleted SharonB 4/21/2008 10:11:00 AM of county commissioners

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Page 3: [15] Deleted SharonB 4/21/2008 10:12:00 AM c

Page 3: [15] Deleted SharonB 4/21/2008 10:13:00 AM of the State of Oregon

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Page 3: [15] Deleted SharonB 4/21/2008 10:13:00 AM b

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Page 3: [16] Deleted SharonB 4/26/2008 4:39:00 PM MAN, OFFICERS AND CLERKS

Page 3: [16] Deleted SharonB 4/21/2008 10:15:00 AM man of the board for the term of his office

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Page 1: [17] Deleted SharonB 5/13/2008 12:09:00 PM APRIL 22

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Page 5: [19] Deleted SharonB 4/21/2008 10:59:00 AM b

Page 5: [19] Deleted SharonB 4/21/2008 10:59:00 AM of county commissioners

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Page 5: [19] Deleted SharonB 4/21/2008 10:59:00 AM c

Page 5: [19] Deleted SharonB 4/21/2008 11:01:00 AM under the direction and the supervision of the board of county commissioners.

Page 5: [19] Deleted SharonB 4/21/2008 11:01:00 AM c

Page 5: [19] Deleted SharonB 4/21/2008 11:01:00 AM b

Page 5: [19] Deleted SharonB 4/21/2008 11:01:00 AM of county commissioners

Page 5: [19] Deleted SharonB 4/21/2008 11:02:00 AM , except as provided to the contrary by state law. (Amended 11/7/78)

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(a) The Department of Public Safety.

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Page 1: [26] Deleted SharonB 5/13/2008 12:09:00 PM APRIL 22

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Page 6: [27] Formatted SharonB 5/14/2008 12:32:00 PM Indent: Left: 45 pt, First line: 0 pt, Right: 0 pt, Tabs: 27 pt, Left + Not at 36 pt

Page 6: [28] Formatted SharonB 4/21/2008 12:19:00 PM Indent: Left: 0 pt, First line: 26.4 pt

Page 6: [29] Deleted SharonB 4/21/2008 12:23:00 PM A function of a county officer or agency prescribed by the laws of the state but not allocated to any county officer or agency by this charter shall be allocated to such department of the county as the board of county commissioners may determine.

Page 6: [30] Formatted SharonB 4/21/2008 12:35:00 PM Indent: Left: 45 pt, First line: 0 pt

Page 7: [31] Deleted SharonB 4/21/2008 12:33:00 PM (1) Make continuous inspections of the business affairs of the county including any and all financial transactions, personnel, equipment and facilities utilization and matters relating thereto.

(2) Make reports to the county commissioners disclosing details of any investigation including recommendations for any remedial action. (Amended 5/20/80, 11/4/86)

Page 7: [32] Deleted SharonB 4/21/2008 12:48:00 PM office of the department of records and elections

Page 7: [33] Deleted SharonB 4/21/2008 12:53:00 PM At each of the next two regularly scheduled meetings, it shall be read a second and third time.

Page 7: [34] Deleted SharonB 4/26/2008 6:47:00 PM shall either schedule a fourth reading and second public hearing or it shall dispose of the proposed ordinance by adopting or rejecting it.

Page 7: [35] Deleted SharonB 4/26/2008 6:49:00 PM at a regular meeting of the board

Page 7: [36] Deleted SharonB 5/13/2008 12:47:00 PM The adoption of any amendment affecting the substance of the proposed ordinance shall require an additional public reading and hearing of the ordinance as amended prior to enactment. No ordinance shall be enacted prior to the fourteenth day after its introduction and all ordinances must be enacted in a regular meeting of the board by a roll call vote.

Page 7: [37] Deleted SharonB 5/13/2008 12:46:00 PM An ordinance enacted by the board of county commissioners in the exercise of its police powers and for the purpose of meeting an emergency may take effect immediately upon being enacted when an emergency is specified in the title and described in a section of the ordinance. Any other ordinance adopted by the board shall take effect on the thirtieth day after being enacted. (Amended 11/7/72)

Page 7: [38] Deleted SharonB 4/26/2008 8:04:00 PM Upon enactment of an ordinance by the board, the chairman of the board and the person who serves as recording secretary of the board at the session at which the board finally approves the ordinance, shall sign the ordinance and indicate the date of its enactment.

Page 7: [39] Deleted SharonB 4/26/2008 7:53:00 PM to adopt a proposed ordinance fails to achieve a majority of three, the ordinance shall be considered as rejected.

Page 7: [40] Deleted SharonB 4/26/2008 7:44:00 PM by the board unless the procedure prescribed in subsection (b) of the section shall be re-initiated and followed.

Page 9: [41] Deleted SharonB 4/22/2008 12:18:00 PM for the compliance with the requirements of the Local Budget Law as provided by the constitution and laws of the State of Oregon.

Page 10: [42] Deleted SharonB 4/22/2008 12:44:00 PM (Section 81. PARTISAN ELECTIONS. Repealed 11/7/78)

Page 10: [43] Deleted SharonB 4/22/2008 12:55:00 PM for an election in the county on the proposition

Page 10: [44] Deleted SharonB 4/22/2008 12:59:00 PM equal in number to the number of positions to be filled,

Page 12: [45] Deleted SharonB 4/22/2008 2:14:00 PM Section 93. CHARTER REVIEW: DEPARTMENTAL CONSOLIDATION. The board of county commissioners shall immediately appoint a charter review committee consisting of no fewer than 10 county citizens and shall name the chairperson. The committee shall review the entire charter, including the amendments enacted by this measure, and submit its recommendations for charter amendments and related ordinances to the board of county commissioners no later than one year after the date of this section. The committee shall make quarterly progress reports to the board. The committee shall consider the combination of the functions of existing departments, offices and service districts, and shall make recommendations for changes designed to promote economy and efficiency of county operations. The board of county commissioners shall take the necessary action to place charter amendments recommended by the committee on the ballot at the May, 1980, primary election. (Adopted 11/7/78; accomplished with Charter Review Committee Report submitted 11/15/79 and election 5/20/80)

(Section 94. APPOINTMENT OF ADDITIONAL COMMISSIONERS. Repealed 11/7/78)

Section 94. CONTINUATION OF TERM OF OFFICE OF SHERIFF. The term of office of the sheriff incumbent at the time this charter becomes effective shall be the term for which he was elected.

Section 95. CONTINUATION OF OTHER ELECTIVE ADMINISTRATIVE OFFICERS. The terms of office of the county clerk, county assessor, county treasurer and county surveyor who are in office at the time this charter takes effect, shall be for a period not to exceed one year from the first Monday in January 1963, within which time the board of county commissioners shall, by ordinance, reorganize the government of Washington County in conformity with this charter.

Section 96. COUNTY SERVICE DISTRICTS. The board of county commissioners may be the governing body of each county service district that the board establishes for the purpose of providing a county service of special benefit to persons and property in a particular area. The board shall fix the boundaries of each such district on the basis of the territorial extent of the special benefit derived from the service. A county service of special benefit to persons or property in the area established as a county service district of the county shall be financed by special taxes and charges in the area benefited or by funds specially allocated by the state or United States for one or more purposes of the district.

Page 12: [46] Deleted SharonB 4/22/2008 2:15:00 PM Subject to the requirements of this section, the procedure for making, altering, vacating or abandoning a public improvement of the county shall be governed by general ordinance of the county or to the extent not so governed, by the applicable laws of the state. To the extent that the board of county commissioners finds that a public improvement specially benefits property in the vicinity of the improvement, the cost of the improvement shall be defrayed by special assessment levied on the property, and to the extent that the board finds that a public improvement is of benefit to the county generally, the cost of the improvement may be defrayed by revenue derived from other sources. An order or action regarding public improvements of the county shall indicate the extent to which the cost of the action is to be defrayed by revenues of the county derived from other sources. Action by the board of county commissioners on a proposed public improvement to be financed in whole or in part by county revenues not derived from special assessment and not declared by all members of the board to be needed at once to meet an emergency shall be subject to the referendum in the same manner as ordinances of the board. Action by the board of county commissioners on a proposed public improvement to be financed in whole or in part by special assessment and not declared by all members of the board to be needed at once to meet an emergency shall be suspended for six months upon a remonstrance thereto by the owners of two-thirds of the land to be specially assessed for the improvement, provided written notice of the remonstrance is delivered to the board within 30 days after the action is ordered. The word "owner" here means the record holder of legal title to the land, except that if there is a purchaser of the land according to a recorded land sale contract, the purchaser is the owner. The procedure for levying, collecting and enforcing the payment of a special assessment to be levied against real property on account of public improvements or other services shall be governed by general ordinance.

Page 14: [47] Deleted SharonB 4/22/2008 3:14:00 PM (b) No member of the commissions shall be an employee of Washington County whose regular duties involve application of any land use ordinance or a member of the planning commission or board of county commissioners.

(c) Members of the commission shall serve for two year staggered terms and shall be removable only for cause.

(d) Members of the commission shall not be compensated, but may be reimbursed for duly authorized expenditures.

(e) In addition to any other duties specified by the ordinance or by resolution and order of the board, the commission shall:

(1) Read all proposed land use ordinances and have the sole authority to draft the annual land use notice and the initial individual notice of the planning commission hearing as provided in Section 104.

(2) Make recommendations to the board regarding the timing and scope of proposed land use ordinances, and the size and format of the initial newspaper display notice.

Section 106. CITIZEN INVOLVEMENT ORDINANCE.

Page 14: [48] Deleted SharonB 4/22/2008 3:14:00 PM (Original Chapter X adopted 11/2/76; repealed and replaced by new Chapter X 11/4/86; amended 11/6/90)

Page 14: [49] Deleted SharonB 4/22/2008 3:14:00 PM Section 110.

(a) Sections 30(d) and 85 shall be effective upon approval by the voters.

(b) Sections 100(c), 103(c), 102(a) and 103(b) shall be effective upon approval by the voters.

(c) Section 34 is repealed and sections 41 and 43 shall be effective from the first Monday of January, 1981. Notwithstanding the provisions of this charter and this measure for the election of the county auditor this subsection shall govern the initial election and term of office of the auditor to the extent specifically provided herein:

(1) The board of county commissioners shall call a special primary election, to be held on September 16, 1980, for the purpose of determining nominees for the office of county auditor. The two candidates receiving the highest number of votes in said special primary election shall be placed on the ballot for the general election in November 1980, for the position of county auditor. If a candidate for county auditor in the special primary election receives 50 percent or more of the votes cast, that candidate's name alone shall be placed on the ballot for the election of auditor in the general election.

(2) The initial term of office of the county auditor shall be from the first Monday in January 1981 to the first Monday in January 1983.

(d) Section 51(d) shall be effective upon approval by the voters.

(e) Sections 30, 32, 33(b), 50(d) and 84 shall be effective on the first Monday of January 1981.

(1) Notwithstanding the provisions in this charter for the initial election and terms of office of county commissioner, this subsection shall govern to the extent specifically provided herein:

(a) Within 45 days of approval of this measure by the voters, the director of records and elections shall determine the size and area of each commissioner district, in a manner providing for substantially equal population in each district based on the most recent state census. Area within each district shall be contiguous. In apportioning the districts the director of records and elections shall give consideration to existent precincts and maintaining historic and traditional communities.

(b) Concurrent with the establishment of districts, the director of records and elections shall determine by lot a designated number, one through four, for each commissioner district.

(c) At the first election of commissioners in November 1980, those commissioners representing districts 2 and 4 shall be elected for two year terms and those commissioners representing districts 1 and 3 shall be elected for four year terms.

(d) The commissioner presently on the board who received the highest number of votes at the special commissioner election of January 9, 1979, shall remain on the board, as commissioner at-large for the duration of his term of office.

(e) In the event commissioner positions are non- partisan, an initial primary election for purpose of determining nominees for district commissioner positions shall be held on September 6, 1980. The two candidates receiving the highest number of votes in each district primary election shall be placed on the ballot for the general election in November 1980 for their respective district positions. If a candidate for a district commissioner position receives 50 percent or more of the votes cast for that position, that candidate's name alone shall be placed on the ballot for district commissioner in the general election. (Adopted 5/20/80; applied to 1980-1981 transition)

PREAMBLE

We, the people of Washington County, Oregon, in recognition of the dual role of the County, as a political subdivision of the State of Oregon (State) and as a unit of local government, and in order to avail ourselves of self determination in County affairs to the full extent permissible under the Oregon Constitution and laws of the State, by this Charter confer upon the County the following powers, subject to the following restrictions, and prescribe for it the following procedures and governmental structures:

CHAPTER I. PRELIMINARIES.

Section 10. NAME. The name of the County as it operates under this Charter shall continue to be Washington County.

Section 11. NATURE AND LEGAL CAPACITY. From the time that this Charter takes effect, the County shall continue to be a political subdivision of the State and a body politic and corporate.

Section 12. BOUNDARIES. The boundaries of the County, as it operates under this Charter, shall be the boundaries now or hereafter prescribed for the County by the laws of the State.

Section 13. COUNTY SEAT. The seat of government of the County, as it operates under this Charter, shall continue to be in the city of Hillsboro. The Board of County Commissioners (Board) shall maintain its principal office in the County seat, but may convene at other locations within the State, as deemed appropriate by the Board.

CHAPTER II. POWERS.

Section 20. GENERAL GRANT OF POWERS. The County shall have authority over matters of County concern to the full extent granted or allowed by the Oregon Constitution and laws of the State, as fully as if each power comprised in that general authority was specifically granted by this Charter. Such powers shall include, but shall not be limited to:

(a) Levying and collecting taxes for general and special County purposes. An ordinance creating or imposing a tax or increasing an existing tax shall not be implemented or collected until referred to

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the electors. In addition, any portion of a taxing ordinance requiring the automatic termination of a tax shall not be repealed by the Board unless such repeal is earlier referred to the electors. Any measure to be referred to the electors as provided herein, which is not earlier referred, shall be referred to the electors at the next general election in November for their approval;

(b) Issuing bonds for general County purposes and for service districts or areas operated by the County as authorized by law;

(c) Creating County service districts or areas as authorized by law;

(d) Creating local improvement districts as authorized by law;

(e) Prescribing by ordinance for assessment for benefits from local improvements upon property benefited thereby, for bonding improvement assessments and for sale of improvement bonds, all as authorized by law;

(f) Enacting and enforcing planning and zoning ordinances and regulations in any part or the entire County outside cities;

(g) Enacting and enforcing building, grading, plumbing and electrical, and similar codes and regulations applicable to all construction in any part of the entire County outside cities. The Board is empowered to incorporate by reference any standard published code of technical regulations as adopted by the State or as otherwise established;

(h) Enacting and enforcing traffic regulations in any part or the entire County outside cities provided that such regulations are not inconsistent with the laws of the State.

Section 21. CONSTRUCTION OF POWERS. The failure to mention a particular power or to enumerate similar powers in this Charter shall not be construed to exclude such powers or to restrict the authority that the County would have if the particular power were mentioned or the similar powers enumerated. The Charter shall be liberally construed, to the end that, within the limits imposed by the Charter and by the Oregon Constitution and laws of the State, the County shall have all powers necessary and convenient for the conduct of its affairs including all powers that counties may assume under the Oregon Constitution and laws of the State concerning county home rule.

Section 22. VESTED POWERS. All powers, both legislative and administrative, of the County shall be vested in the Board as prescribed by this Charter, subject to the initiative and referendum powers reserved to the people of the County. All legislative powers not

2 exercised by the people shall be exercised by the Board and executed as provided for by this Charter, or, if this Charter makes no provision, as provided by ordinance or resolution of the Board. The administrative powers shall be exercised by the Board or by persons under its authority.

Section 23. COUNTY POWERS INSIDE INCORPORATED CITIES. It is expressly declared that city governments within the County are empowered by charter and the Oregon Constitution and laws of the State to provide services and regulatory measures necessary to the general welfare of the people within the city. This Charter shall not be construed to preempt the police power vested in a city under the Oregon Constitution or State law. No ordinance enacted in the exercise of the police powers of the County shall apply inside an incorporated city, except in a city not regularly operating as such through elected governmental officials or as otherwise provided by State law. Nothing in this Section 23 is intended to prevent the County from entering into contractual arrangements for the performance of special services within any city.

CHAPTER III. BOARD OF COUNTY COMMISSIONERS.

Section 30. COMPOSITION, TERMS, QUALIFICATIONS, VACANCIES, AND COMPENSATION.

(a) The Board shall consist of five commissioners, one of whom shall be elected at-large and designated as chair and four of whom shall be elected for districts as provided in Chapter VIII of this Charter.

(b) Members of the Board shall be elected, as provided for in Chapter VIII of this Charter, for four-year terms with those members from districts 1 and 3 chosen in the same year as the presidential election and the members from districts 2 and 4 and the at-large member chosen in the alternate biennial election year.

(c) No person shall be eligible to be nominated, elected, or appointed to the office of County commissioner unless the person is a qualified elector of the County. To be eligible to take office, the chair must have continuously resided in the County, and a district commissioner within the district, during the two year period immediately preceding the election or appointment. The office of County commissioner shall become vacant when the incumbent ceases to be a resident of the district for which the incumbent was elected or ceases to be a qualified elector of the County by death, resignation, or incapacity to act, or for any other cause as provided by the Oregon Constitution and laws of the State.

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(d) Upon any vacancy in the Board, the Board shall appoint a qualified person within 60 days to fill the vacancy for the remainder of the term unless the vacancy occurs more than 30 days before the last day for non-partisan candidates to file for election at the first primary election of the original term, in which case the appointee shall serve until a successor is elected to fill the remainder of the term and is sworn into office.

(e) The salary of the chair shall be 80 percent of the salary of a Circuit Court Judge. The salary for commissioners elected by district shall be 40% of the salary of the chair.

(f) Commissioner compensation, as established herein, shall be the full and exclusive compensation for duties as commissioner or for any duties or responsibilities resulting from the position of commissioner. Nothing in Subsection 30(e) or this Subsection 30(f) precludes a commissioner from receiving County employee fringe benefits or being reimbursed for any actual and reasonable expenses incurred by a commissioner in the course of performing official duties.

Section 31. POWERS OF THE BOARD. The Board shall be the policy determining body of the County. Except as otherwise provided by the Oregon Constitution or by this Charter, the Board may exercise all the powers granted to the County by this Charter, by the Oregon Constitution, and by the laws of the State.

Section 32. ORGANIZATION: BOARD CHAIR AND VICE CHAIR. The commissioner elected at-large shall be the chair. At the annual organizational meeting of the Board, which shall be held at the first regular meeting of the Board in January of each year, the Board shall elect from its members a vice-chair to serve as such at its pleasure. Unless provided otherwise by the Board, the vice-chair shall perform the duties of the chair in the chair’s absence.

Section 33. PROCEDURE: RULES, MEETINGS, VOTING, AND JOURNAL.

(a) The Board shall adopt and publish rules for the governance of its meetings. The Board shall provide for a journal of its proceedings and assure the public availability of the journal.

(b) Except as otherwise provided in this Charter to address an emergency, attendance of three of the five commissioners shall be necessary to transact business and approval of at least three commissioners in attendance is required for any action.

(c) Rules may be established to provide for the means of compelling attendance of commissioners at prescribed regular meetings.

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(d) Notice stating the time and place of all meetings and containing an agenda of all scheduled actions to be considered must be posted at least 72 hours prior to the hour of the meeting in a conspicuous place at the location of the meeting, at the principal administrative office of the County, and in the County courthouse with copies available to interested persons. Notice of special meetings shall be mailed or delivered to each commissioner or to the commissioner’s residence at least 72 hours before the hour of the meeting.

(e) Actions of the Board at special meetings on matters not included in the notice of the meeting shall not be effective until approved at a regular meeting or at a special meeting for which the action was included in the notice. At regular meetings, actions need not be limited to the posted agenda.

(f) The Board shall meet with such regularity as is necessary to transact County business and fulfill its obligations to the public. Meetings shall be held regularly and publicly with regular meetings scheduled for at least one evening and one day during business hours each month. Regular meetings shall be scheduled by Board action. Changes in the schedule of regular meetings must be made at least 20 days before the date of such rescheduled meetings.

(g) Meetings of the Board, other than those regularly scheduled, may be called by the chair or any two commissioners upon proper notice.

Section 34. COUNTY ADMINISTRATOR. The Board shall appoint a County Administrator who shall be responsible to the Board for the continuous administration of the affairs of County government. The County Administrator's duties and responsibilities shall be more specifically set forth in an ordinance adopted by the Board.

Section 35. EMERGENCIES. Notwithstanding Subsection 33(b), the Board by ordinance may delegate to one or more commissioners or other County officials the authority to declare an emergency and exercise the powers otherwise held by the Board to act when the emergency makes it impractical for a quorum of the Board to meet and act. Such authority shall continue only for so long as necessitated by the emergency. The ordinance shall provide for Board review and evaluation of actions taken during the emergency response.

CHAPTER IV. ADMINISTRATION.

Section 40. GENERAL PROVISIONS. All functions and duties required of the County or County officials by the Oregon Constitution and laws and permitted by this Charter

5 shall be the responsibility of the Board. Duties and functions shall be distributed among such departments, offices, and agencies as the Board or this Charter may establish. The departments, offices, and agencies shall exercise their functions in accordance with the policies adopted by the Board. Mention in this Charter of particular departments, offices, and agencies shall not restrict the Board from their discontinuance or consolidation, and establishment of other administrative structures.

Section 41. ADMINISTRATIVE DEPARTMENTS, SHERIFF’S OFFICE. For the purpose of carrying out the policies of the County and administering its affairs, the Board may establish administrative departments, offices, and agencies including but not limited to the Sheriff’s Office. The Sheriff’s Office shall be under the administration of the Sheriff and shall be responsible for the enforcement of the laws of the State and the County, shall render service to the courts, shall have custody of County prisoners, and perform such other duties as specifically assigned to the Sheriff by State law.

Section 42. BOARDS AND COMMISSIONS. The Board shall establish such appointive boards and commissions as are prescribed by the laws of the State or as the Board finds necessary for the proper administration of County affairs.

Section 43. ELECTIVE ADMINISTRATIVE OFFICERS. The non-partisan elective administrative officers of the County are the Auditor and the Sheriff.

(a) To qualify for an elective administrative office, a person shall be an elector of the State and a resident of the County for a minimum of two years immediately preceding the beginning of the term of office as Sheriff and a minimum of six months preceding the beginning of the term of office as Auditor.

(b) Upon vacancy in an elective administrative office by reason of change of residence or status as an elector of the County, by reason of death, resignation, incapacity to act, or any other reason provided for by law, the Board shall appoint a qualified person within 60 days to fill the vacancy for the remainder of the term unless the vacancy occurs more than 30 days before the last day for non-partisan candidates to file for election at the first primary election of the original term, in which case the appointee shall serve until a successor is elected to fill the remainder of the term and is sworn into office.

(c) The elective requirements for specific administrative officers are fixed by this Charter and may be altered only by amendment to this Charter.

(d) The Sheriff shall fulfill qualifications set forth in the Oregon Constitution and laws of the State and be qualified for certification by the Oregon State Board on Police Standards and Training, or its successor. The term of office shall be four years.

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(e) The compensation and benefits of the Sheriff shall be established by the Board, but, in no event shall it be less than that for the highest compensated administrative department director.

Section 44. ADMINISTRATIVE OFFICERS AND EMPLOYEES: LOCATION AND FUNCTIONS. Except as the Charter provides to the contrary, each administrative department of the County shall include such offices and positions as the Board may establish. All non-elective administrative officers and employees shall be appointed by the County Administrator except as expressly provided by the Board. The functions of elective and non-elective administrative officers and employees shall be those prescribed by the Board.

Section 45. CHANGES IN ADMINISTRATIVE DEPARTMENTS. The Board may from time to time establish additional administrative departments, combine any two or more administrative departments into a single such department, separate departments thus combined, abolish any administrative department, and prescribe the duties and functions of any administrative department.

Section 46. COUNTY AUDITOR.

(a) There shall be an elected, non-partisan County Auditor. At the time of election, the Auditor shall hold at least one of the following designations: certified public accountant (CPA), certified internal auditor (CIA), or certified government auditing professional (CGAP).

(b) The term of office shall be four years and be concurrent with the chair of the Board. Compensation for the Auditor shall be 80 percent of the salary of a Circuit Court Judge.

(c) The Auditor shall be responsible to the people. The Auditor shall:

(1) Continuously evaluate the effectiveness and results achieved by County programs and activities and the costs and resources used to achieve those results. (2) Report the results of these evaluations, including recommendations and the County Administrator’s response, to the Board. (3) Issue an annual report to the Board and the public describing the activities of the Auditor during the preceding year and a plan for the upcoming year.

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CHAPTER V. BASIC PROCEDURES.

Section 50. ORDINANCES.

(a) The enacting clause for all ordinances enacted by the Board shall be: "The Board of County Commissioners of Washington County, Oregon, ordains: ..." The enacting clause for an ordinance referred to or initiated by the people of the County shall be: "The People of Washington County, Oregon, ordain: ..."

(b) Except as provided in Subsection (f) of this Section 50 and under Chapter X for land use ordinances, a proposed ordinance shall be filed in the official records of the County and public notice given of its pendency by inclusion in the posted agenda for the regular or properly called special meeting of the Board at which the proposed ordinance will be introduced. Upon its introduction, copies of the proposed ordinance shall be available to members of the Board and to all persons who so desire. At the meeting at which it is introduced, the proposed ordinance shall be publicly read. By unanimous consent of the Board, the proposed ordinance may be read by title only.

Immediately after the second reading of the proposed ordinance, the agenda shall provide for a public hearing. After the public hearing is concluded, the Board may enact, continue, amend, or reject the proposed ordinance. An amendment affecting the substance of the proposed ordinance shall require that the Board conduct a third reading and second public hearing. After each public hearing of the proposed ordinance, the Board shall either schedule an additional public hearing or shall dispose of the proposed ordinance by enacting or rejecting it.

(c) All ordinances must be enacted in a regular meeting of the Board by a roll call vote. No ordinance shall be enacted prior to the fourteenth day after its introduction.

(d) A proposed ordinance shall be deemed rejected if a motion to approve fails to obtain three votes unless a commissioner immediately moves to reconsider the motion. The vote on reconsideration shall be held as the next item of business. If the motion passes, any commissioner may, as the next item of business, move to enact, amend, continue, or reject the proposed ordinance. If the motion to reconsider fails, the proposed ordinance is rejected. A proposed ordinance that has been rejected or continued indefinitely shall not otherwise be eligible for reconsideration, but may be reintroduced as a new proposed ordinance.

(e) An ordinance, enacted by the Board in the exercise of its police powers and for the purpose of meeting an emergency, may take effect immediately upon

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being enacted or another date specified by the Board when an emergency is specified in the title and described in a section of the ordinance. Any other ordinance enacted by the Board shall take effect on the date specified by the Board but no earlier than the thirtieth day after being enacted.

(f) Notwithstanding any other provision of this Charter, a proposed ordinance necessary to address a declared emergency constituting an imminent threat of serious harm may be introduced and enacted at an emergency or special meeting and may be enacted upon introduction in one reading and public hearing, provided that it is introduced and approved unanimously by the Board, or in the event that the emergency precludes one or more commissioners from voting, a unanimous approval of those present.

(g) Upon enactment of an ordinance, the chair and the person who serves as recording secretary of the Board, at the session at which the Board finally enacts the ordinance, shall sign the ordinance and indicate the date of its enactment.

(h) No provision of this Charter shall abrogate the right of the people of the County to exercise the initiative and referendum with respect to any ordinance. If a proper referral petition containing the appropriate number of valid signatures is filed within 90 days after the adoption of any ordinance by the Board, the ordinance shall become inoperative and the effective date shall be suspended. An ordinance referred by action of the voters shall become effective when approved by a majority of the voters.

(i) The number of votes cast in the County for Governor at the regular election last preceding the filing of any petition for the referendum or the initiative shall be the basis on which the number of electors necessary to sign such petition shall be counted. The number of electors required to order the referendum and the number required to initiate any ordinance shall be that amount set forth in the Oregon Constitution. This Subsection 50(i) shall be deemed to be automatically amended to comply with any change in the Oregon Constitution or Oregon law with which it may conflict in the future.

(j) An ordinance initiated by the people shall be completed and filed with the director of elections at least 90 days prior to the date of the election.

Section 51. AMENDING, REVISING, OR REPEALING THE CHARTER.

(a) Any amendment, revision, or repeal of the Charter that the Board intends to propose shall be filed with official County records and public notice of its pendency given by inclusion in the posted agenda for the regular or properly called special meeting of the Board at which the proposed

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amendment, revision, or repeal will be introduced. Upon introduction copies of the proposed amendment, revision, or repeal shall be available to the members of the Board and to all persons who so desire. After the introduction of the proposal, the Board shall set a date for a public hearing on the issue to be held no earlier than 20 days after the date of introduction. At the regular meeting of the Board following the public hearing, the Board may proceed to adopt the proposed amendment, revision, or repeal and to order it placed on the ballot unless a substantive amendment to the proposal is made. Such a substantive amendment shall require an additional seven days prior to final approval being given by the Board. Final action to place the proposed amendment, revision, or repeal on the ballot shall take place at least 60 days prior to the date of the election.

(b) The Board may initiate a general revision of all or a substantial portion of the Charter. In addition to complying with Subsection (a) of this Section 51, the Board shall appoint a citizen Charter revision committee consisting of at least five members who shall have no less than 20 days to review the Charter and any revisions proposed by the Board. The committee shall issue a report recommending approval, modification, or rejection of all or any portion of the proposed revision, together with such additional revisions as the committee deems appropriate. The report shall be available no less than 20 days in advance of the first public hearing on the proposed revision.

(c) Proposed amendments, revisions, or proposals to repeal the Charter may be initiated by popular action of the people of the County. The number of electors necessary to initiate an amendment, revision, or repeal of the Charter shall be the percentage of votes, specified in the Oregon Constitution, cast in the County for Governor at the regular election last preceding the filing of the initiative petition. The completed petition proposing any such change must be filed at least 90 days prior to the date of election.

(d) Within six months after the adoption of any amendment to or revision, the Charter shall be reissued in the corrected form and made available to all officials of the County and to citizens of the County and other interested parties.

(e) A proposed revision may embrace multiple subjects as determined by the Board, but an amendment to the Charter shall embrace one subject only and matters properly connected therewith.

Section 52. RECORDING, CODIFICATION, PRINTING. Each ordinance and resolution after adoption shall be given a serial number and, together with the date of adoption and the designation of the adopting authority, shall be entered in a properly indexed book kept for that purpose and made available to the public.

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CHAPTER VI. FINANCE.

Section 60. GENERAL PROVISIONS. The Board is responsible for the preparation and presentation of the proposed annual, or biannual if permitted by State law, operating budget and capital program which shall comply with State law. The Board shall adopt and enforce procedures for the management of County finances including but not limited to centralized purchasing, uniform accounting, pre and post audits regularly reported, and running and annual inventories of County supplies, equipment, and assets.

Section 61. OPERATING BUDGET AND CAPITAL PROGRAM PROJECTIONS. The Board shall be responsible for the preparation and presentation of a five-year projection of the operating budget and capital program to accompany the proposed annual budget in its presentation to the County budget committee. This projection and the proposed budget shall be presented in a form which compares them to such projections made in the five years immediately preceding the year of submission. The projections shall be considered as informational and not binding upon the future actions of the Board.

CHAPTER VII. PERSONNEL ADMINISTRATION.

Section 70. GENERAL. The civil service system, as adopted by the citizens of the County prior to the adoption of this Charter, shall continue to apply to all non-elective officers and personnel of the County as specified in the legislation with the exception of such major administrative positions as may be individually and specifically declared exempt by the Board, provided, however, that the Board or the people of the County may amend that system by ordinance.

Section 71. QUALIFICATIONS. To qualify for a designated appointive office or position of the County, not under civil service, a person shall have whatever qualifications the Board prescribes for the office or position and shall serve at the pleasure of the County Administrator, unless otherwise expressly provided by Board resolution or ordinance.

Section 72. COMPENSATION. The compensation for all positions not otherwise provided for in this Charter shall be determined as provided by the Board.

CHAPTER VIII. ELECTION PROCEDURES AND CONTROLS.

Section 80. NOMINATION AND ELECTION OF COUNTY OFFICERS. Except as this Charter provides to the contrary, the manner of nominating and electing County officers shall be the manner prescribed by the laws of the State for nominating and electing County officers in general.

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Section 81. RECALL. An elective officer of the County may be recalled in the manner, and with the effect, prescribed by the Oregon Constitution and laws of the State.

Section 82. ELECTIONS ON COUNTY PROPOSITIONS. Except as this Charter, or legislation enacted pursuant to it, provides to the contrary, the manner of conducting an election on a proposition concerning the County shall be the manner prescribed by the laws of the State.

Section 83. THE BOARD OF COUNTY COMMISSIONERS.

(a) The members of the Board shall be non-partisan, elected officers.

(b) The candidate or candidates receiving the highest number of votes at the general election shall be elected to the position or positions to be filled. Each elector may cast a vote for a district and at-large commissioner, but no voter may cast more than one vote for each candidate.

(c) A candidate receiving more than 50% of the votes cast at a primary election for commissioner shall be elected to that position and shall not appear on the general election ballot.

(d) The Board may supplement the procedures of this Charter and State law regarding election of County commissioners as necessary to carry out the intent of this Charter.

Section 84. COMMISSIONER DISTRICTS.

(a) The County shall be divided into four numbered commissioner districts.

(b) Commissioner districts shall be reapportioned, concurrent with the decennial reapportionment of State representative and senate district boundaries. At such time the Board shall direct the appropriate County official to determine the population distribution among the commissioner districts. Within 60 days from the date of direction by the Board, the official shall report the findings to the Board and publish a legal notice of the district population in a newspaper of general circulation in the County. If the population of any commissioner district is more than 115 percent of the population of any other commissioner district, the department shall prepare and present to the Board a plan for modifying the boundaries of the districts so that the population of no commissioner district will be more than 110 percent of the population of any other commissioner district. The Board shall, within 45 days of the submission of the report, alter the boundaries of the commissioner districts as necessary by ordinance to provide for an approximately equal population distribution. Notwithstanding any other provisions found in this Charter, no change in boundaries of the districts shall affect the continuance in office of a

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commissioner or taking office of a commissioner-elect with respect to the term of office for which elected prior to the adoption of the reapportionment.

Section 85. NON-PARTISAN ELECTED OFFICIALS. The candidate for Auditor and the candidate for Sheriff receiving more than 50% of the votes cast at a primary election shall be elected to that position and shall not appear on the general election ballot. The Board shall provide by ordinance, consistent with comparable State law, a primary and general election procedure for the election of non-partisan officials.

CHAPTER IX. GENERAL PROVISIONS.

Section 90. EFFECTIVE DATE. This Charter shall be and become effective on and after the first Monday in January, 1963.

Section 91. EXISTING LEGISLATION CONTINUED. All County ordinances, rules, regulations, and orders in force on the effective date of an amendment or revision of this Charter shall continue to be effective unless inconsistent with the terms of this Charter as amended or revised.

Section 92. EFFECTIVE DATE FOR TERMS OF OFFICE. The terms of office for all persons elected under this Charter shall begin on the first Monday in January next following upon election.

Section 93. INTERGOVERNMENTAL COOPERATION. From time to time the Board may arrange by contract for one or more functions or duties of the County to be performed in cooperation with or by one or more other governmental units and for the County to perform functions or duties for other governmental units.

Section 94. PUBLIC IMPROVEMENTS. The procedure for making, altering, vacating, or abandoning a public improvement of the County shall be governed by general ordinance of the County or, to the extent not so governed, by the applicable laws of the State.

CHAPTER X. LAND USE ORDINANCES.

Section 100. DEFINITIONS.

(a) "Annual land use notice" means a notice annually mailed to each property owner of record as shown on the current assessment roll and to each officially recognized citizen involvement organization. This notice may be mailed with the ad valorem property tax statements. It also includes a display advertisement published at least twice per year in a newspaper of

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general circulation in the County. The notices shall contain a general description of the process for adoption of land use ordinances. The notices shall explain that only those persons who request in writing to be placed on the "general notification list" will be entitled to “individual notice” of public hearing as provided in this chapter.

(b) "Individual notice" means written notice mailed by first-class mail to those persons who have requested notice as provided in this chapter and to each officially recognized citizen involvement organization.

(c) "General notification list" means a list of each officially recognized citizen involvement organizations and those persons who have requested in writing “individual notice” of public hearings on all land use ordinances. A fee may be charged to cover the estimated costs for mailing individual notice to persons on the general notification list.

(d) "Land use ordinance" means one which adopts, amends, or repeals a comprehensive plan, development or zoning code and related maps, or otherwise directly governs the use of land. It does not include such subjects as: financing public improvements, road engineering and utility standards, building code, development fees, sewer or septic regulations, or nuisance control.

Section 101. GENERAL.

(a) This chapter governs the adoption of legislative land use ordinances. It applies in conjunction with Chapter V but shall govern in the event of conflict.

(b) Within 90 days of the effective date of this chapter, the Board shall adopt one or more ordinances setting forth such provisions as are necessary to implement this chapter. These ordinances may be adopted and amended pursuant to Chapter V only but the terms of these ordinances shall not conflict with this chapter.

(c) Notwithstanding any other provision, no land use ordinance shall be invalidated on the basis of inadequacy of the wording of notices required herein unless the inadequacy is shown to be willful and to have prejudiced the substantial rights of the complaining party.

(d) No emergency clause shall be attached to any land use ordinance.

Section 102. SUBJECT AREAS. Land use maps may be adopted as part of an ordinance adopting textual provisions, as a separate ordinance for the entire unincorporated areas or as a separate ordinance for any specified geographic area.

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Section 103. NUMBER AND TIMING OF LAND USE ORDINANCES.

(a) There shall be no limit on the number of proposed land use ordinances that may be introduced in any calendar year.

(b) The first public hearing on a proposed land use ordinance shall be held no earlier than March 1 of any calendar year.

(c) No proposed land use ordinance shall be adopted on or after November 1 of each calendar year through the final day of February of each subsequent calendar year. If a final decision on a proposed land use ordinance has not been reached by October 31, the proposed ordinance shall be deemed rejected unless the Board, by an affirmative act, continues the proposed ordinance to a time and date certain on or after March 1 of the subsequent year.

Section 104. PROCEDURES.

(a) Upon filing of a proposed land use ordinance, it shall be forwarded to the Planning Commission for at least one public hearing. A copy promptly shall be mailed to each officially recognized citizen involvement organization.

(b) At least 14 days prior to the initial Planning Commission public hearing, notice shall be provided by publication of a display newspaper advertisement in at least one newspaper of general circulation in the County and individual notice shall be provided to all those on the current general notification list. At a minimum, the notice shall state the subject area, list each topic or section proposed to be affected, and provide a description of the content of the proposed ordinance as introduced. It shall list the date, time, and place of the initial Planning Commission hearing and of the initial Board hearing.

(c) The Planning Commission shall make its recommendation to the Board within the time frame established by the Board. The Planning Commission may continue its hearings to times and dates certain and recommend amendments beyond the scope of the notice without further mailed or newspaper notice. Failure of the Planning Commission to act within the time frame set by the Board shall mean that the Board may take final action without a Planning Commission recommendation.

(d) The proposed ordinance as introduced and the Planning Commission recommendations shall be placed on the Board agenda for first reading and public hearing. The Board may continue its public hearing for further input or deliberation to times and dates certain without additional individual or published notice. The Board, however, may amend and engross the proposed ordinance as provided in Chapter V without additional notice only if the

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amendment was described in the previous individual notice or does not affect the substance of the proposed ordinance. If a substantive amendment is approved for engrossment, which was not described in the notice, at least two public hearings will be held on the proposed ordinance as engrossed, one of which shall be held in the evening. The first of these hearings shall be preceded by at least 10 days individual notice to all persons on the notification list. The notice shall indicate the time and place for each hearing and that the proposed ordinance, will be considered together with a description of the proposed changes.

Section 105. CITIZEN INVOLVEMENT ORDINANCE. The Board, with citizen assistance shall, by ordinance or resolution and order, establish a citizen involvement program that ensures an opportunity for citizens to be involved in all phases of the land use planning process. Any ordinance shall be adopted or amended pursuant to Chapter V only.

CHAPTER XI. TRANSITION PROVISIONS. EFFECTIVE DATES

The revision of this Charter, adopted by the voters on XXX, shall be effective XXXX.

3/13/08 cleanest version Is Event 62495

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: GRANT WAIVER AND AUTHORIZATION TO EXECUTE CONTRACTS TO PROVIDE DETOXIFICATION AND RESIDENTIAL ADDICTION TREATMENT SERVICES (28083W)

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

Funding through an Intergovernmental Agreement between Washington County and the State of Oregon supports alcohol and drug detoxification and residential treatment services for adults and their children who reside in Washington County. Funding was awarded through a Request for Letters of Intent for Adult Detoxification and Residential Treatment Services (#24010L) for the four-year period of July 2004 through June 2008 with contracts to be reviewed and negotiated annually. Current contracts are due to expire on June 30, 2008.

A new Request for Letters of Intent process was delayed pending the completion of a state and county planning process regarding regional detoxification services. The Department proposes to complete a Request for Letters of Intent/Proposals process by December 31, 2008.

The Department is requesting your Board grant a waiver from the RFP process to contract with LifeWorks NW, DePaul Treatment Centers and CODA, Inc for the period of July 1, 2008 to June 30, 2009. Details on contract amounts are displayed on Attachment A.

DEPARTMENT’S REQUESTED ACTION: Grant a waiver from the RFP process to contract with LifeWorks NW, DePaul Treatment Centers and CODA, Inc. to provide adult detoxification and residential treatment services for the period of July 1, 2008 through June 30, 2009.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.w.

Date: 6/17/08

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER

Per Rule #10-130, the request for waiver shall contain the following: a) The nature of the agreement:

Contract with LifeWorks NW, DePaul Treatment Centers and CODA, Inc. to provide alcohol and drug detoxification and residential treatment services for adults and their children who reside in Washington County. b) The cost of the project:

Contracts to provide drug and alcohol detoxification and residential services in the amount of $1,416,128 for the period of July 1, 2008 through June 30, 2009.

c) A narrative description of the cost savings anticipated by the waiver from competitive bidding and the reasons competitive bidding would be inappropriate:

The contracts for A&D detoxification and residential treatment services that were awarded on July 1, 2004 are due to expire on June 30 2008. The waiver would allow additional time to complete the state and county planning process for detoxification services that are included with adult residential treatment services. d) Proposed alternative contracting and purchasing practices to be employed:

Contract with LifeWorks NW, DePaul Treatment Centers and CODA, Inc. from July 1, 2008 through June 30, 2009. Complete detoxification planning process and then complete competitive procurement process.

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ATTACHMENT A

Detoxification and Residential Treatment Services for 2008-2009

AGENCY/PROGRAM CONTRACT AMOUNT

Lifeworks NW A&D 61, 61A, 62, & 67 $549,270

DePaul Treatment Centers A&D 61 & 67 $340,818

CODA, Inc A&D 66-Detoxification $109,484 A&D 61 & 67 $416,556

TOTAL FUNDS $1,416,128

3 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: GRANT WAIVER AND AUTHORIZATION TO EXECUTE CONTRACTS WITH COMMUNITY AGENCIES TO PROVIDE ADULT MENTAL HEALTH RESIDENTIAL SERVICES (28084W)

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

The State Addiction and Mental Health Division provides funding for residential services for adults with chronic mental illness who reside in Washington County.

A Request for Letters of Intent (23115P) was issued in December 2003 for adult mental health residential treatment facilities. Responses were received from B T Housing, Inc. (currently operating as Homestreet-Banyan Tree) and Luke-Dorf, Inc. Each letter stated an interest in providing the same amount of service for which they were currently contracting. Neither program wanted to compete for the other program’s funds. There were no other responders.

These services are on a four-year Request for Proposals cycle with the next process scheduled for the Spring of 2008. The County, State and current providers are rethinking the delivery model for residential services. It is anticipated that the residential system will have a dramatically different structure and the Department requests a waiver of the four year cycle to allow this process to be completed. A request for proposal for residential services will be issued in the Winter of 2009.

Therefore, the Department is requesting your Board grant a waiver from the Request for Proposal process to continue contracts for adult mental health residential services with Homestreet-Banyan Tree, Inc. and Luke-Dorf, Inc. The contracts with Homestreet-Banyan Tree, Inc. in the amount of $369,030 and Luke-Dorf, Inc., in the amount of $355,829, are for the period of July 1, 2008 through June 30, 2009

DEPARTMENT’S REQUESTED ACTION:

Grant a waiver from the Request for Proposals process for adult mental health residential services and award contracts with Homestreet-Banyan Tree, Inc. and Luke-Dorf, Inc. for July 1, 2008 through June 30, 2009.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.x.

Date: 6/17/08

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER

Per Rule #10-130, the request for waiver shall contain the following: a) The nature of the agreement:

Contract with Homestreet-Banyan Tree, Inc. and Luke-Dorf, Inc. to provide adult mental health residential services from July 1, 2008 through June 30, 2009. b) The cost of the project:

Contract with Homestreet-Banyan Tree, Inc. in the amount of $369,030 and Luke-Dorf, Inc., in the amount of $355,829. c) A narrative description of the cost savings anticipated by the waiver from competitive bidding and the reasons competitive bidding would be inappropriate:

The County, State and current providers are rethinking the delivery model for residential services. It is anticipated that the residential system will have a dramatically different structure and the Department requests a waiver of the four year cycle to allow this process to be completed. A request for proposal residential services will be issued in the Winter of 2009. d) Proposed alternative contracting and purchasing practices to be employed:

Contract with Homestreet-Banyan Tree, Inc. and Luke-Dorf, Inc. to provide adult mental health residential services from July 1, 2008 through June 30, 2009.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: GRANT WAIVER AND AUTHORIZATION TO CONTRACT WITH CASCADE AIDS PROJECT TO SUPPORT THE IMPLEMENTATION OF ‘CHICOS LATINOS’, AN HIV INTERVENTION (28082W)

Presented by: Rod Branyan, Director

SUMMARY:

Funding to support the “Chicos Latinos” program is provided to Washington County Department of Health and Human Services through the Oregon Department of Human Services by the Centers for Disease Control.

Cascade AIDS Project (CAP) was selected to implement the "Chicos Latinos" program because of their capacity to serve gay men in the community who are among the highest risk for HIV transmission. CAP is the only agency in the Portland metro area with the resources and capacity to implement this program.

Washington County has contracted with CAP for this program for the last three years and CAP has provided excellent program services and outcomes.

The Department requests your Board approve a three year contract with Cascade AIDS Project in the amount of $210,000 to implement the “Chicos Latinos” program to reduce the transmission of HIV among gay men in Washington County.

DEPARTMENT’S REQUESTED ACTION: Approve a contract with Cascade AIDS Project in the amount of $210,000 to implement the “Chicos Latinos” program for the period of July 1, 2008 through June 30, 2011.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.y.

Date: 6/17/08

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER:

Per Purchasing Rule #10-130, the request for a waiver shall contain the following:

A) The nature of the agreement:

Contractor will provide intervention and HIV prevention services targeting Latino MSM (named Chicos Latinos).

B) The cost of the program:

Funding for the project services is $70,000 per year over a three year contract period.

C) A narrative description of the basis for the waiver and reason an RFP process would be inappropriate:

Cascade AIDS Project (CAP) was selected by Washington County HHS to implement the "Chicos Latinos" program because of their capacity to serve gay men in the community who are among the highest risk for HIV transmission. In fact, CAP is the only agency in the Portland metro area with the resources and capacity to implement this program.

Washington County has contracted with CAP for this particular program for the last three years and CAP has provided excellent program services and outcomes.

D) Alternative selection process that will be used:

Contract with Cascade AIDS Project for the period of July 1, 2008 – June 30, 2011.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent -- Health and Human Services

Agenda Title: ACCEPT GRANT FROM THE NORTHWEST HEALTH FOUNDATION TO SUPPORT DEVELOPMENT OF SCHOOL- BASED HEALTH CENTERS

Presented by: Rod Branyan, Director

SUMMARY (Attach Supporting Documents if Necessary)

This agenda item requests acceptance of a three-year grant from the Kaiser Permanente Community Fund at the Northwest Health Foundation in the amount of $339,900. Grant funds will support first year operational costs of three school-based health centers that will be develop- in the Forest Grove School District, Beaverton School District and Hillsboro School District.

In the fall of 2007, the Commission on Children and Families submitted an application for these funds on behalf of the Washington County School Based Health Center (SBHC) Initiative. The SBHC Initiative is a collaboration involving more than 25 organizations and funders, including all seven school districts, the Northwest Regional Education Service District, the Department of Health and Human Services, Vision Action Network, Virginia Garcia Memorial Health Center, LifeWorks NW, Providence Health Systems, Tuality HealthCare, Legacy Health Systems, OHSU and Pacific University. The collaboration, which was established in October 2006, has developed a five-year plan to establish school-based health centers throughout Washington County. To date the Initiative has been awarded $1.1 million in private and public grants to support these efforts. The first health center developed through the SBHC Initiative opened at Tigard High School in April 2008.

-continued-

DEPARTMENT’S REQUESTED ACTION:

Accept the award of $339,900 for the three-year period July 1, 2008 through June 30, 2011, to support development of three school-based health centers in Washington County.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.z.

Date: 6/17/08

In the first year of the Kaiser Permanente Community Fund grant, from July 1, 2008 through June 30, 2009, grant funds will be used to support the operations of the Forest Grove High School Health Center, scheduled to open during the 2008-09 school year. Initial planning already has begun for developing a school-based health center in the Beaverton School District, with establishment of a center tentatively scheduled for the 2009-10 school year. It is anticipated that Hillsboro will initiate exploratory planning next year for developing a school-based health center during the 2010-11 school year.

AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Public Hearing

APPROVE RESOLUTION AND ORDER ADOPTING PRIORITIES, POLICIES, WORK PROGRAMS AND STANDARDS FOR THE SANITARY SEWER AND SURFACE WATER MANAGEMENT (SWM) SYSTEMS AND AMENDING Agenda Title: RESOLUTION AND ORDER NO. 07-46

Presented by: Bill Gaffi, General Manager (bg)

SUMMARY (Attach Supporting Documents if Necessary)

In 2003, Clean Water Services’ (District) Board of Directors (Board) adopted Resolution & Order (R&O) No. 03-22 specifying the priorities, policies, work programs, and standards for the sanitary sewer and storm water programs. The standards and work programs adopted at that time were limited to public system maintenance activities.

In 2007 as a part of the Service Delivery Study (Study), the District and the Cities of Beaverton, Hillsboro, Tigard, Tualatin, Forest Grove, Sherwood and Cornelius (Cities) worked to improve the definition of program elements and performance standards to include all activities in the overall program that could be performed locally by the Cities. This task was the initial step intended to increase accountability and provide greater definition in determining the appropriate costs for these activities. These efforts resulted in the adoption of R&O No. 07-46 in October, 2007 that updated maintenance standards and added standards for engineering, capital improvements, and finance, and the reporting requirements for these activities. It was anticipated at that time that there may be additional changes or “fine-tuning” prior to the implementation of this R&O on July 1, 2008.

(CONTINUED) FISCAL IMPACT: None

REQUESTED ACTION: Approve the attached amendment to R&O No. 07-46 relating to priorities, policies, work programs and standards for the Sanitary Sewer and Surface Water Management (SWM) Systems, with an effective a date of July 1, 2008.

Agenda Item No. 3.a.

Date: 6/17/08

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The Cities and the District have continued to work on the Study and have developed the attached amendments to R&O No. 07-46. The amendment includes correction of minor omissions and updates to terminology, the addition of enforcement procedures, and the addition of definitions and procedures relating to the District/City CIP Review Committee.

Staff recommends that the Board adopt the attached amendments to R&O No. 07-46 for implementation on July 1, 2008.

Attachment A

Amendments to the Sanitary Sewer and SWM work programs, performance standards, reporting standards, priorities, enforcement procedures, Capital Improvement Project selection procedures, and policies contained in Resolution and Order No. 07-46 The following Sections are hereby amended, added, or deleted:

1. Replace the third Activity in Section I.A.10 to read: Inspection, Maintenance & Repair of Trunk-lines & Lines in Stream Corridors

Activity:...... Marker Posts Facility Description:...... Public sewer lines in stream corridors and remote areas Maintenance Frequency: ...... Replace as needed Performance Benchmark:...... 20 per day Equipment and Crew Recommendation:...... Crew truck, crew of 2 Special Notes and Requirement: ...... Normally combined with Surface Inspection activity. Measurement Criteria:...... Number installed or repaired

2. Replace the title of Section I.A.18 to read: Surface Retention/Detention Facility (Water quality and quantity facilities, not including filter vault facilities) – Storm

3. Replace the title of Section I.A.20 to read: Customer Response and Investigation – Storm

4. Replace the first Activity in Section I.A.24 to read: Street Sweeping – Storm

Activity:...... Routine Facility Description:...... Public streets with curbs Maintenance Frequency: ...... Local streets - Once per month Downtown areas - Up to weekly as needed Performance Benchmark:...... 15.6 curb miles per day per sweeper Equipment and Crew Recommendation:...... Regenerative air sweeper or equivalent water quality sweeper. Crew of 1 It is a requirement that the sweeping speed be 4 to7 mph. Mechanical sweeper is not acceptable for this activity. Sweeper must be equipped with an independent recording device that records speed while sweeping (broom activated, pickup head down, blower on), miles swept, and hours swept. Operator supplied data is not sufficient Measurement Criteria:...... Curb miles swept and cubic yards of material

5. Add the following Activity to Section I.A

Vector Control - Sanitary Activity:...... Chemical baiting Facility Description:...... All public sanitary sewer lines Maintenance Frequency: As needed Performance Benchmark:...... Non routine, no defined standard Equipment and Crew Recommendation:...... Sewer jet truck, crew of 2 Special Notes and Requirement: ...... Control of small rodents (rats, mice, etc.) Measurement Criteria:...... None

6. Add the following three Activities to Section I.A

Vector Control - Storm Activity:...... Mosquito Control (West Nile Virus) Facility Description:...... All public sumped catch basins and facilities with ponding water Maintenance Frequency: As specified by product Performance Benchmark:...... 100 catch basins per day Equipment and Crew Recommendation:...... Pickup truck, crew of 2 Special Notes and Requirement: ...... None Measurement Criteria:...... Number of catch basins and facilities treated

Activity:...... Beavers, Nutria and beaver dams Facility Description:...... Public creeks and streams and those that affect public systems if not ...... maintained Maintenance Frequency: Non Routine Performance Benchmark:...... None Equipment and Crew Recommendation:...... Pickup truck, crew of 2 Special Notes and Requirement: ...... Response depends on circumstance and includes trapping, ...... Relocation, dam removal, and others Measurement Criteria:...... Number of responses

Activity:...... Rodents Facility Description:...... All public storm lines Maintenance Frequency: Non Routine Performance Benchmark:...... None Equipment and Crew Recommendation:...... Pickup truck, crew of 2 Special Notes and Requirement: ...... Trapping is normally the only option ...... Generally chemical baiting is not allowed in the storm system unless the product is approved Measurement Criteria:...... Number of responses

7. Add the following Activity to Section I.A:

Access Road Maintenance – Sanitary and Storm Activity:...... Grading, Paving, Vegetation Control, General Maintenance Facility Description:...... Roads within or leading to public sanitary or storm facilities Maintenance Frequency: As needed Performance Benchmark:...... Non routine, no defined standard Equipment and Crew Recommendation:...... Equipment and crew as needed Special Notes and Requirement: ...... Level of maintenance determined by condition ...... Review easement document to determine maintenance responsibilities Measurement Criteria:...... None

8. Add the following Activity to Section I.A:

Utility Locates – Sanitary and Storm Activity:...... Utility Locating Facility Description:...... All underground public storm and sanitary sewer ...... facilities, and private sanitary sewer and storm laterals in the public right of way Maintenance Frequency: As requested Performance Benchmark:...... Locates marked as required by State locating rules Equipment and Crew Recommendation:...... Pickup truck or car, crew of 1 Special Notes and Requirement: ...... Must be a member of Oregon One Call System ...... Must comply with Oregon utility locating rules Measurement Criteria:...... Compliance with locating rules

9. Delete the fifth Activity from Section I.A.26

Creek and Stream Maintenance – Storm

Activity:...... Beavers and Beaver Dams

10. Add the following new Section:

Enforcement – The following procedures shall be used where there is an identified or suspected deficiency in the performance of an element or Activity of the Local City Program by a member City:

a. Monitoring – CWS shall set up a system to monitor the city performance of each element and Activity of the Local City Program

b. Notification – Each city shall designate a “responsible city contact” person. In the event that CWS believes an element or Activity of the Local City Program is not being performed up to the established standard, CWS will notify the city contact person. The city contact person will be responsible for disseminating that notice to all appropriate staff and administration at the city.

c. Initial Meeting – Following the initial notice, CWS and city will meet to review the elements or Activities of the program in question. In the event that CWS and city disagree on whether the program element or Activity is being performed up to standard, CWS will make the final decision.

d. Plan of Action – In the event of an identified deficiency, City shall develop and submit to CWS within two weeks a schedule that includes development of a plan of action for bringing the specific program element or Activity into compliance. The plan of action must show how the program standard will be met in a timely manner. CWS will review the schedule to determine if it is reasonable and appropriate.

e. Failure to Meet Standard – In the event the program element or Activity in question is not corrected within the established schedule, the City and CWS may agree on a revised plan of action, or CWS may recommend to the City staff that it take over that element or Activity of the program. If the City does not agree on CWS taking over that element or Activity, CWS may notify the City that the issue will be taken to the CWS Board in accordance with the current City/CWS operating agreement.

f. Single Errors – This procedure is not intended to require that a City be “perfect” in its execution of the City Program elements and Activities. Errors and isolated deficiencies will occur from time to time. This procedure is meant to address programmatic deficiencies.

11. Replace Section II.C.3 Project Prioritization and Selection with:

Joint Cities-District Capital Project Review Committee

A Joint City-District Capital Project Review Committee (CIP Committee) is hereby established to ensure Cities and District collaboratively prioritize capital improvement projects.

Clean Water Services (District) and member Cities are required to participate in the CIP Committee.

A. Purpose:

The CIP Committee will annually update, revise and prioritize the list of regional sanitary conveyance and storm and surface water capital improvement projects. (The Committee will not review Wastewater Treatment Projects.) The Committee shall initially focus its prioritization on sanitary conveyance projects, including I/I abatement projects and capacity-related sanitary pump station projects, with system-wide infrastructure planning in mind. The Committee shall recommend the prioritized projects to be included in the regional CIP to the Board as part of the District’s annual budget process.

Capital Improvement Projects are prioritized to meet the following objectives:

• Personal Health and Safety • Environmental Health • Permit compliance • Operational, Maintenance and Cost Effectiveness • Development Responsiveness

B. Committee Governance

The CIP Committee is comprised of representatives from each local service provider (Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard, Tualatin, and the District). The District representative also represents Durham, King City, North Plains Gaston and Banks. Each Committee representative is responsible for coordinating the interests of various disciplines, including but not limited to operations and maintenance, water, transportation, etc. The District provides administrative support for the Committee.

1. CIP Committee Duties

CIP Committee members shall:

a. Regularly attend and participate in CIP Committee meetings. b. Review CIP Committee materials prior to the meeting. c. Prepare and submit Capital Project Priority Ranking Applications to the Committee. d. Review and evaluate Capital Project Priority Ranking Applications, and award “committee discretionary points.” e. Recommend construction design and management responsibilities for implementation of projects, as needed.

2. CIP Committee Roles

a. Chairperson. The CIP Committee shall elect a chairperson. The chairperson shall provide an agenda for each meeting and conduct all CIP Committee meetings. Election of the Chairperson shall occur annually at the Committee’s first meeting after the start of the fiscal year. A person may be elected chairperson a maximum of three consecutive years.

b. Recorder. The District shall provide a recorder to perform administrative and recording duties, including collection and assemblage of the Capital Project Priority Ranking Applications, retention of issue papers, meeting logistics and sending meeting notices, and general support to the chairperson. The recorder shall provide a written summary of each meeting to the CIP Committee not more than two weeks following the meeting. The recorder is not a Committee member.

3. CIP Committee Meetings

a. Regular and Special Committee Meetings. The CIP Committee shall meet regularly as needed but not less than twice annually at the time and place to be determined by the CIP Committee members. Any member may request special meetings. The Chairperson shall determine whether a special meeting is needed. Regular meeting notices shall be provided not less than ten (10) working days prior to the meeting. Special meeting notices shall be provided not less than five (5) working days prior to the meeting. b. Quorum and Majority Vote. A quorum consists of a District representative and four (4) City representatives. A majority vote of members present shall constitute the acts of the Committee.

c. Proxies. A Committee member of record may vote at any meeting either in person, by proxy, or may designate an alternate to attend the meeting and have voting privileges.

d. Meeting Records. A written summary of all meetings in which a quorum is present shall be kept. The summary shall include any minority opinion on any action taken.

e. Bylaw Review. The Committee will review its Bylaws at the last regular meeting of the year to evaluate whether changes are required.

1 BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES 2 In the Matter of In the matter of Amending ) Resolution and Order 07-46 that Defines ) RESOLUTION AND ORDER 3 Priorities, Policies, Work Programs and ) NO. Standards for the Sanitary Sewer and Surface ) 4 Water Management (SWM) Systems ) 5 ) The above-entitled matter came before the Board of Directors of Clean Water Services 6 (Board) at its regular meeting of June 17, 2008; and 7 It appearing to the Board that is has adopted Ordinance 27, which authorizes adoption of 8 certain rules relating to the Clean Water Services (District) Sanitary Sewer and Surface Water 9 Management (SWM) programs and Resolution and Order 07-46 relating to priorities, policies, work 10 programs, and standards for the Sanitary Sewer and Surface Water Management Systems; and 11 It appearing to the Board that there is a need to better define Sanitary Sewer and SWM work programs, performance standards, reporting standards, priorities, enforcement procedures, Capital 12 Improvement Project selection procedures, and policies by amending Resolution and Order 07-46; 13 and 14 It appearing to the Board that the amendments to Resolution and Order 07-46 contained in 15 Exhibit A, attached hereto and by this reference incorporated herein, are required to meet state 16 and/or federal permits or regulations; and 17 It appearing to the Board that Exhibit A provides the necessary clarifications and definitions; and 18 It appearing to the Board that it has conducted a public hearing regarding adoption of these 19 work programs, performance standards, reporting standards, priorities, enforcement procedures, 20 Capital Improvement Project selection procedures, and policies on this date and that any person 21 affected by them has had an opportunity to testify, and that public notice of such hearing was given 22 in accordance with the aforesaid Ordinance; and 23 It appearing to the Board that it is appropriate to adopt the work programs, performance 24 standards, reporting standards, priorities, enforcement procedures, Capital Improvement Project selection procedures, and policies contained herein and the Board being fully advised in the 25 premises; it is therefore 26 Page 1 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603

RESOLVED AND ORDERED that the amendments to the work programs, performance 1 standards, reporting standards, priorities, enforcement procedures, Capital Improvement Project 2 selection procedures, and policies contained in Exhibit A attached hereto are hereby adopted and 3 promulgated by this Board for implementation on July 1, 2008. District Staff is hereby directed to 4 incorporate this amendment into Resolution and Order 07-46 and to renumber sections as required 5 to accommodate the added sections. The General Manager shall make available such rules in the 6 Office of Clean Water Services. DATED this 17th day of June, 2008 7

8 CLEAN WATER SERVICES By it Board of Directors 9 10 ______Chairman 11

12 ______Recording Secretary 13

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15 16 17 18 19 20 21 22 23 24 25 26 Page 2 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603 CONTINUED FROM JUNE 3, 2008 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Public Hearing – Second Reading and Public Hearing – Agenda Category: Land Use & Transportation; County Counsel (All CPOs)

Agenda Title: PROPOSED A-ENGROSSED ORDINANCE NO. 692 – AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE ELEMENT OF THE COMPREHENSIVE PLAN RELATING TO GENERAL UPDATE AND HOUSEKEEPING CHANGES

Presented by: Brent Curtis, Planning Manager; Dan Olsen, County Counsel

SUMMARY: A-Engrossed Ordinance No. 692 proposes to make housekeeping and general update amendments to the Community Development Code.

At the Board’s first public hearing for Ordinance No. 692 on June 3, 2008, the Board ordered engrossment of the ordinance to incorporate the following changes: Exhibit 8, Section 430-75.2A, to correct the sentence structure; Exhibit 13, Section 409-5.1A, to clarify Fire Marshal (District Officer) or designee; Exhibit 14, Section 410-1.3A, to be consistent with B-Engrossed Ordinance 689 adopted on May 20, 2008.

At the Planning Commission’s hearing on May 7, 2008, the Planning Commission unanimously approved a motion for Board approval of Ordinance 692 with engrossment of the changes identified above.

Consistent with Board policy, testimony about the ordinance is limited to three minutes for individuals and twelve minutes for a representative of a group.

A staff report will be provided to the Board prior to the June 17, 2008 hearing. Copies of the report will also be available at the Clerk’s desk prior to the hearing.

DEPARTMENT’S REQUESTED ACTION: Read by title only and conduct the second public hearing for A-Engrossed Ordinance No. 692. After taking testimony, close the public hearing and continue the hearing to July 1, 2008.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

100-601000 Agenda Item No. 4.a.

Date: 06/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Public Hearing – First Reading and Public Hearing – Agenda Category: Land Use & Transportation (All CPOs)

Agenda Title: PROPOSED LAND USE ORDINANCE NO. 697 – AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE ELEMENT OF THE COMPREHENSIVE PLAN RELATING TO HALF-STREET IMPROVEMENTS

Presented by: Mark Brown, Land Development Services Manager; Chris Gilmore, Senior Assistant County Counsel

SUMMARY:

Ordinance 697 proposes to amend Section 501 (Public Facility and Service Requirements) of the Community Development Code (CDC) element of the Washington County Comprehensive Plan to clarify frontage improvement requirements for development projects abutting substandard County roads. These improvements are commonly referred to as ‘half-street improvements.’ These amendments follow-up previous revisions to the half-street provisions of CDC Section 501 implemented by Ordinance 677 in October 2006.

On May 21, 2008, the Planning Commission conducted a public hearing on the ordinance. No members of the public testified on the proposed ordinance.

The Commission approved a motion for Board approval with a 6 – 2 vote.

The staff report will be provided to the Board prior to the June 17th hearing. Copies of the report will also be available at the Clerk’s desk prior to the hearing

• Consistent with Board policy about public testimony, testimony about the ordinance is limited to three minutes for individuals and twelve minutes for a representative of a group.

DEPARTMENT’S REQUESTED ACTION: Read Ordinance No. 697 by title only and conduct the public hearing. At the conclusion of the public hearing, adopt Ordinance No. 697.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 4.b.

172-602030 Date: 06/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Public Hearing – First Reading and Public Hearing – Agenda Category: Land Use & Transportation (All CPOs)

Agenda Title: PROPOSED LAND USE ORDINANCE NO. 698 – AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE ELEMENT OF THE COMPREHENSIVE PLAN RELATING TO CODE ENFORCEMENT

Presented by: Mark Brown, Land Development Services Manager; Chris Gilmore, Senior Assistant County Counsel

SUMMARY:

Ordinance 698 proposes to replace Section 215 (Enforcement) of the Washington County Community Development Code (CDC) in its entirety. The new section will provide the requirements for voluntary compliance agreements and references to future revisions to the County Code that will enable a civil infractions process.

On May 21, 2008, the Planning Commission conducted a public hearing on the ordinance. One member of the public testified in general about his experience with the existing code enforcement process but had no specific comments on the proposed ordinance.

The Commission approved a motion for Board approval with a 6 – 2 vote.

The staff report will be provided to the Board prior to the June 17th hearing. Copies of the report will also be available at the Clerk’s desk prior to the hearing

• Consistent with Board policy about public testimony, testimony about the ordinance is limited to three minutes for individuals and twelve minutes for a representative of a group.

DEPARTMENT’S REQUESTED ACTION: Read Ordinance No. 698 by title only and conduct the public hearing. At the conclusion of the public hearing, adopt Ordinance No. 698.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 4.c.

172-602030 Date: 06/17/08

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

(CPO Agenda Category: Public Hearing – County Administrative Office ALL)

Agenda Title: ADOPT THE 2008-09 FISCAL YEAR BUDGET, MAKE APPROPRIATIONS AND LEVY TAXES FOR WASHINGTON COUNTY

Presented by: Robert Davis, County Administrator

SUMMARY:

The purpose of this agenda item is to receive public testimony and adopt a budget for Fiscal Year 2008-09 for Washington County. The process is outlined as follows:

Public Hearing – 2008-09 Washington County Budget

1. Staff Overview 2. Public Testimony 3. Board Action – Approval of Resolution and Order

An information packet, which includes the budget Resolution and Order, will be distributed to your Board before the June 17, 2008 meeting.

COUNTY ADMINISTRATOR’S RECOMMENDATION: Conduct a public hearing regarding the FY 2008-09 Approved Budget, approve the Resolution and Order adopting the budget, making appropriations and levying taxes.

Agenda Item No. 5.a.

Date: 6/17/08

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR WASHINGTON COUNTY, OREGON

3 In the Matter of Adopting a Budget ) RESOLUTION AND ORDER For the 2008-09 Fiscal Year, Making ) 4 Appropriations, and Levying Taxes ) No.

5 The above-entitled matter came before the Board at its hearing of June 17, 2008; and

6 It appearing to the Board that the Washington County Budget Committee held a public hearing

7 on the budget, after giving due notice by publication thereof, on May 22, 2008; and It appearing to the Board that at the Budget Committee meeting of May 22, 2008, the proposed 8 budget for Washington County for the 2008-09 fiscal year was approved as provided for by law and 9 transmitted to this Board; and 10 It appearing to the Board that said budget, as approved by the Budget Committee, was published 11 in the Hillsboro Argus, a newspaper of general circulation within Washington County; and 12 It appearing to the Board that this Board held a public hearing on June 17, 2008, and at said public 13 hearing heard testimony from those desiring to be heard; and 14 It appearing to the Board that it is appropriate to adopt the budget approved by the Washington 15 County Budget Committee with any modifications made by this Board at the public hearing held this date 16 as attached hereto as Exhibit “A,” and to make the consequent appropriations and to levy taxes within the 17 property tax limitations imposed by Article XI, Sections 11 and 11b of the Oregon Constitution, based 18 thereon and transmit notice of tax levy pursuant to ORS 310.060 to the Director of Assessment and 19 Taxation of Washington County, and the Board being fully advised in the premises; it is, therefore,

20 RESOLVED AND ORDERED that this budget reflects the policy choices the Board has had to

21 make as it allocates scarce revenues and prioritizes expenditures so as to best serve the public given the

22 limited financial and other resources available; and, it is further

Page 1 – RESOLUTION AND ORDER 07-0009 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the Board of County Commissioners of Washington County,

2 Oregon, does hereby adopt the budget approved by the Budget Committee of Washington County on

3 May 22, 2008, with the modifications made by this Board and incorporated herein as Exhibit “A;” and, it

4 is further

5 RESOLVED AND ORDERED that the Schedule of Appropriations set forth in Exhibit “B”

6 incorporated herein be, and hereby is, adopted by this Board for the fiscal year 2008-09, commencing

7 July 1, 2008, and that these amounts be, and hereby are, appropriated for the purposes designated on the said Schedule; and, it is further 8 RESOLVED AND ORDERED that the Board of County Commissioners does hereby levy taxes 9 provided for in the budget adopted this date, and that said taxes are itemized, categorized, imposed, and 10 certified for the tax year 2008-09 upon the assessed value of all taxable property within the County as 11 follows: 12 A. At the rate of $2.2484 per $1,000 of assessed valuation for government 13 operations other than the public school system (permanent rate limit) and 14 subject to the limits of Sections 11 and 11b of Article XI of the Oregon 15 Constitution; and 16 B. In the amount of $6,301,652 for the criminal justice bond fund, said bonded 17 indebtedness being exempt from such limitations; and, 18 C. At the rate of $0.42 per $1,000 of assessed valuation for the Public Safety Local 19 Option Levy (approved November 2006), said operating levy term of four years

20 or less. Said levy is for government operations other than public schools

21 operations and is subject to the limits of Section 11 and 11b of Article XI of the

22 Oregon Constitution; and

Page 2 – RESOLUTION AND ORDER 07-0009 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

1 D. At the rate of $0.17 per $1,000 of assessed valuation for the Library Local

2 Option Levy (approved November 2006), said operating levy term of four years

3 or less. Said levy is for government operations other than public schools

4 operations and is subject to the limits of Section 11 and 11b of Article XI of the

5 Oregon Constitution; and, it is further

6 RESOLVED AND ORDERED that the County Administrator shall certify said amounts to the

7 assessor as provided in ORS 310.060 and 310.143 and shall file in accordance with ORS 294.555 with the Director of Assessment and Taxation of Washington County, the following: 8 A. Two copies each of the notice required to be filed under ORS 310.060 and the 9 categorization certification; 10 B. Two copies of a statement confirming the ad valorem property taxes approved 11 by the Budget Committee; and 12 C. Two copies of this Resolution and Order adopting the budget, making 13 appropriations, itemizing, categorizing, certifying, and levying taxes; and, it 14 is further 15 RESOLVED AND ORDERED that the Director of Assessment and Taxation forward one copy 16 of each of the documents listed in the preceding paragraph to the Department of Revenue of the State of 17 Oregon for its use and that of the Division of Audits of the Office of the Secretary of the State of Oregon. 18 DATED this 17th day of June, 2008 19 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 20

21 CHAIRMAN

22 RECORDING SECRETARY

Page 3 – RESOLUTION AND ORDER 07-0009 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing -- County Administrative Office

Agenda Title: ADOPT SUPPLEMENTAL BUDGET #1 FOR FISCAL YEAR 2007-08

Presented by: Don Bohn, Assistant County Administrator Mary Gruss, Chief Finance Officer

SUMMARY: (Attach Supporting Documents if Necessary)

As your Board is aware, Oregon local budget law allows the transfer of appropriations from a fund’s contingency during the fiscal year by adopting a resolution and order at a regularly scheduled meeting. The transfer from contingency can not exceed 15% of the fund’s total appropriations. Transfers in excess of 15% require a supplemental budget. Currently the County has one fund where a transfer of appropriations from the fund’s contingency to operating line items is requested. The County also has one fund that has received additional revenue and requests an increase in appropriations.

Proposed changes to the 2007/08 adopted budget are include:

1. The Workers Compensation Fund appropriations are based on anticipated claims expenditures. The County utilizes an actuarial report prepared by Price, Waterhouse, Coopers LLC to provide projections of these cost. This report was recently updated for the next two year period. The new projections indicate that our self insured liability account be increased by approximately $483,378. Additionally, costs of claims have outpaced original projections for the year and require an additional $97,255 in appropriation authority. This fund has adequate contingency funds available to provide for this additional appropriation request which totals $580,633.

2. The O&C Title III program receives money from the federal government as a result of the Secure Rural Schools and Community Self Determination Act (PL 106-393) of 2000. On May 25, 2007 the President signed a one-year extension of this act. This extension was not expected during preparation of the fiscal year 2007-08 budget. In October 2007, Washington County received $109,482.39 in revenue from this extension. This request provides appropriations in the amount of $60,000 from this unanticipated revenue to pay for three Board authorized programs (Tech Wizards, Equipo Verde, and Sheriff's Office Workcrew).

COUNTY ADMINISTRATOR’S RECOMMENDATION: That your Board approve the resolution and order for Supplemental Budget #1 for 2007/08.

Agenda Item No. 5.b.

Date: 6/17/08

EXHIBIT “A”

RESOLUTION AND ORDER BUDGET ADJUSTMENT June 17, 2008

The following adjustments to the 2007-08 Adopted Budget are proposed:

SUMMARY OF ADJUSTMENTS

FUND: WORKERS COMPENSATION (#508) Org. Org. Resource Unit Amount Requirement Unit Amount Adopted Budget $ Adopted Budget 3570 $1,970,959 Adjustment: Adjustment: Beg. Fund Balance Expenditures 580,633 Revenue Contingency (580,633) Adjusted Budget $ Adjusted Budget $1,970,959

Comment: The Workers Compensation Fund is anticipated to exceed available appropriations in order to make a year end adjustment payment into the self insured liability account for this fund.

Additional expenditures due to increased claims this year have caused additional appropriations requirements.

FUND: O&C TITLE III (#236) Org. Org. Resource Unit Amount Requirement Unit Amount Adopted Budget 1695 $76,764 Adopted Budget $76,764 Adjustment: Adjustment: Beg. Fund Balance Expenditures 60,000 Revenue 109,482 Contingency 49,482 Adjusted Budget $186,246 Adjusted Budget $136,764

Comment: Additional unanticipated funds were received in October 2007 from the federal government. This increase in revenue and expenditures allows for expenditure of funds for three

Board approved projects involving Title II funding. They are Tech Wizards (an after-school program teaching math and forestry skills to students), Equipo Verde (another after-school program targeting Latino students and forestry), and the Sheriff's Office Workcrew (clean-up projects on federal land).

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR THE COUNTY OF WASHINGTON

3 In the Matter of Adopting a ) RESOLUTION AND ORDER 4 Supplemental Budget for 2007-08 ) and Making Appropriations ) No. 5

6 The above-entitled matter came before the Board at its public hearing of June 17, 2008,

7 and

8 It appearing to the Board that, due to conditions which had not been ascertained at the

9 time the 2007-08 budget was prepared, there is a need to make a change in the financial planning

10 of the County for the 2007-08 fiscal year; and

11 It appearing to the Board that ORS 294.480 allows for the adoption of a supplemental

12 budget under such circumstances, provided that the process set forth in ORS 294.480 is used;

13 and

14 It appearing to the Board that, in accordance with ORS 294.480, the appropriate notices

15 and budget summary were published in a newspaper of general circulation within Washington

16 County; and

17 It appearing to the Board that this Board held a public hearing on June 17, 2008 and at

18 said public hearing heard testimony from those desiring to be heard; and

19 It appearing to the Board that it is appropriate at this time to adopt the supplemental

20 budget, as proposed with modifications made by this Board at the public hearing held this date

21 and attached hereto as Exhibit “A” and

22 ////

Page 1 – RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 648-8747 - FAX (503) 648-8636

1 It appearing to the Board that this supplemental budget, as provided by ORS 294.480,

2 does not authorize any increase in the levy of taxes; now, therefore, it is

3 RESOLVED AND ORDERED that the Board of County Commissioners of Washington

4 County, Oregon, does hereby adopt the supplemental budget as proposed, with the modifications

5 made by this Board and attached hereto as Exhibit “A;” and, it is further

6 RESOLVED AND ORDERED that the amounts set forth in Exhibit “A” be and hereby

7 are appropriated for the purposes designated therein; and, it is further

8 RESOLVED AND ORDERED that the County Administrator shall make any required

9 filings and take such other actions as are necessary to implement this action.

10 DATED this 17th day of June 2008.

11

12 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 13

14

15 CHAIRMAN

16

17 RECORDING SECRETARY 18

19

20

21

22

Page 2 – RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 648-8747 - FAX (503) 648-8636 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – Service District for Lighting No. 1 (CPO All)

Agenda Title: ADOPT THE 2008-09 FISCAL YEAR BUDGET, MAKE APPROPRIATIONS FOR THE SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL -1)

Presented by: Robert Davis, County Administrator

SUMMARY:

The purpose of this agenda item is to receive public testimony and adopt a budget for Fiscal Year 2008-09 for the Service District for Lighting No. 1 (SDL-1). The process is outlined as follows.

Public Hearing – 2008-09 Service District for Lighting No. 1 (SDL-1) Budget

1. Staff Overview 2. Public Testimony 3. Board Action – Approval of Resolution and Order

Any information packet, which includes the budget Resolution and Order, will be distributed to your Board before the June 17, 2008 meeting.

COUNTY ADMINISTRATOR’S RECOMMENDATION: As the governing body for the Washington County Service District for Lighting No. 1 (SDL-1) conduct a public hearing regarding the FY 2008-09 Approved Budget, approve the Resolution and Order adopting the budget and making appropriations.

Agenda Item No. 6.a.

Date: 6/17/08

1 IN THE WASHINGTON COUNTY SERVICE DISTRICT

2 FOR LIGHTING (No. SDL-1)

3 In the Matter of Adopting a Budget ) RESOLUTION AND ORDER 4 And Making Appropriations for ) Fiscal Year 2008-09 ) No. SDL 5

6 This matter came before the governing body of the Washington County Service District

7 for Lighting (No. SDL-1) at its meeting of June 17, 2008; and

8 It appearing to the Board that the Service District for Lighting (No. SDL-1) Budget

9 Committee held a public meeting, after giving due notice by publication thereof, on May 22,

10 2008; and

11 It appearing to the Board that, at said Budget Committee hearing, the proposed budget for

12 the Washington County Service District for Lighting (No. SDL-1) for the 2008-09 fiscal year,

13 was approved as provided for by law and transmitted to this Board; and

14 It appearing to the Board that the budget, as approved by the Budget Committee, was

15 published in the Hillsboro Argus, a newspaper of general circulation within Washington County;

16 and

17 It appearing to the Board that the Service District for Lighting (No. SDL-1) is funded by

18 assessments on real property that constitute taxes for funding government operations other than

19 public school operations and are subject to the limits of Section 11b, Article XI of the Oregon

20 Constitution and ORS 310.143-.145, together with service fees charged to occupants that are not

21 subject to such limits; and

22 ////

Page 1 RESOLUTION AND ORDER 05-1192 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 It appearing to the Board that it is appropriate at this time to adopt the budget approved

2 by the Budget Committee and to make the consequent appropriations; now, therefore, it is

3 RESOLVED AND ORDERED that the budget approved by the Budget Committee on

4 May 22, 2008, is hereby adopted; and, it is further

5 RESOLVED AND ORDERED that the Schedule of Appropriations, as set forth in

6 Exhibit “A” and by this reference made a part hereof, is hereby adopted for fiscal year 2008-09,

7 commencing July 1, 2008, and that these amounts be, and hereby are, appropriated for the

8 purposes designated on said Schedule; and, it is further

9 RESOLVED AND ORDERED that, pursuant to ORS 294.555(1), the County

10 Administrator shall file with the County Director of Assessment and Taxation and the

11 Department of Revenue a copy of the Resolution and Order adopting the budget and making

12 appropriations.

13 DATED this 17th day of June 2008.

14 WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) 15 By the 16 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 17

18 CHAIRMAN 19

20 RECORDING SECRETARY 21

22

Page 2 RESOLUTION AND ORDER 05-1192 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – Service District for Lighting No. 1 A County Service District (CPO All)

Agenda Title: APPROVE CHANGES AND ESTABLISH NEW MAXIMUM ANNUAL ASSESSMENTS FOR FISCAL YEAR 2008-2009

Presented by: David L. Schamp, Operations and Maintenance Division Manager

SUMMARY (Attach Supporting Documents if Necessary)

During the course of the year various changes to assessment areas occur. These include partial annexations, lot consolidations and partitions, equipment changes, formations, simple errors and omissions, and maximum annual assessment adjustments. The maximum annual assessment is set at double the annual assessment to establish a ceiling for future years.

There are 57 assessment areas affected by various changes for Fiscal Year 2008-2009 as set forth in Exhibit A-2 and A-3.

The changes and assessments must be made before July 1, so they may be certified to the tax rolls for collection.

A change has been made to SDL Minute Order #08-01, dated May 20, 2008. Attachment A-2, page 2, #126 now reads $52.87 and was originally shown as $126.32.

Attachment: 1. Resolution and Order 2. Exhibit A-2 SDL Proposed Assessment Changes for Fiscal Year 2008-2009 3. Exhibit A-3 – Multiple benefiting tax lots 4. Exhibit B Notice of Public Hearing

DEPARTMENT’S REQUESTED ACTION: Adopt the attached Resolution and Order to adopt the changes and establish a new maximum annual assessment for Fiscal Year 2008-2009 outlined in Exhibit A-2 as the maximum assessments for the Service District for Lighting, and levy assessments for Fiscal Year 2008- 2009.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 6.b.

Program Code: 168-606005 Date: 6/17/08

1 IN THE WASHINGTON COUNTY SERVICE DISTRICT

2 FOR LIGHTING (No. SDL-1)

3 In the matter of modifying assessment area ) boundaries, modifying service levels, increasing ) RESOLUTION AND ORDER 4 the maximum annual assessment and levying ) actual assessments for Fiscal Year 2008/2009 ) NO. 5

6 This matter having come before the Washington County Board of Commissioners

7 (Board) of the Service District for Lighting No. 1, a county service district, at its public hearing

8 of June 17, 2008; and

9 It appearing to the Board that staff has reviewed district assessment areas and has set

10 forth in Exhibit “A-2” various changes to assessment area boundaries and service levels arising

11 from various causes, including platting of lots, consolidations, annexations, administrative errors;

12 and

13 It appearing to the Board that staff also is proposing increasing the maximum annual

14 assessments as set forth in Exhibit “A-2”. This increase is designed to provide additional

15 flexibility in adjusting to actual assessments in reaction to platting of new lots, lot consolidations,

16 partial annexations, service level changes and other normal and customary events during the

17 fiscal year; and

18 It appearing to the Board that the actual assessments proposed to be levied for 2008/2009

19 are as set forth in Exhibits “A-2 and A-3”; and

20 It appearing to the Board that notice and opportunity to object to these changes, including

21 the new maximum annual assessments has been provided, now, therefore, it is

22

Page 1 – RESOLUTION AND ORDER R&O 2000 Creation & Assessment 100% Waiver\4-2000\de

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the assessment area and service charges set forth in

2 Exhibits “A-2 and A-3” hereby are adopted; and it is further

3 RESOLVED AND ORDERED that the maximum annual assessments set forth in Exhibit

4 “A-2” hereby are adopted; and it is further

5 RESOLVED AND ORDERED that the actual assessments for 2008/2009 set forth in

6 Exhibits “A-2 and A-3” for each lot hereby are imposed and levied. Said annual assessments

7 shall be certified to the 2008/2009 tax rolls for collection. Such assessments are assessed and

8 levied as taxes on property for purposes of the limits imposed by Section 11b, Article XI of the

9 Oregon Constitution to support government services other than schools.

10 DATED this 17th day of June, 2008.

11

12

13

14

15

16 BOARD OF DIRECTORS FOR 17 WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) 18

19 CHAIRMAN

20

21 RECORDING SECRETARY

22

Page 2 – RESOLUTION AND ORDER R&O 2000 Creation & Assessment 100% Waiver\4-2000\de

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

Proposed Assessment Area Changes FY 2008-2009 Benefiting Tax Lots Attachment

AA 126 - Fairway Park “D”: 37 tax lots annexed into the City of Beaverton City 1S123BD- 0800,1S123CA-00101, 1S123CA-00102, 1S123CA-00800, 1S123CA- 00900, 1S123CA-01000, 1S123CA-01080, 1S123CA-01090, 1S123CA- 01100, 1S123CA-01200, 1S123CA-01300, 1S123CA-01400, 1S123CA- 01500, 1S123CA-01800, 1S123CA-01900, 1S123CA-02000, 1S123CA- 02100, 1S123CA-02200, 1S123CA-02300, 1S123CA-02400, 1S123CA- 02500, 1S123CA-02600, 1S123CA-02700, 1S123CA-02800, 1S123CA- 02900, 1S123CA-02901, 1S123CA-03000, 1S123CA-03100, 1S123CA- 04600, 1S123CA-04700, 1S123CA-04800, 1S123CA-04900, 1S123CA- 05000, 1S123CA-05100, 1S123CA-05200, 1S123CA-05300, 1S123CA- 05400

AA 726 – King City Highlands Homeowners Association: Add 23 benefiting tax lots 2S116AB-90011, 2S116AB-90021, 2S116AB- 90032, 2S116AB-90042, 2S116AB-90051, 2S116AB-90061, 2S116AB - 2S116AB-90072, 2S116AB-90082, 2S116AB-90091, 2S116AB-90101, 2S116AB-90112, 2S116AB-90122, 2S116AB-90131, 2S116AB-90141, 2S116AB-90152, 2S116AB-90162, 2S116AB-90171, 2S116AB-90181, 2S116AB-90192, 2S116AB-90202, 2S116AB-90211, 2S116AB-90221, 2S116AB-90232, 2S116AB-90242, 2S116AB-90251, 2S116AB-90261, 2S116AB-90272, 2S116AB-90272, 2S116AB-90282, 2S116AB-90291, 2S116AB-90301, 2S116AB-90312, 2S116AB-90322, 2S116AB-90331, 2S116AB-90341, 2S116AB-90352, 2S116AB-90362, 2S116AB-90371, 2S116AB-90382, 2S116AB-90391, 2S116AB-90401, 2S116AB-90412, 2S116AB-90422, 2S116AB-90431, 2S116AB-90442, 2S116AB-90451, 2S116AB-90461, 2S116AB-90472, 2S116AB-90482, 2S116AB-90491, 2S116AB-90501, 2S116AB-90512, 2S116AB-90522, 2S116AB-90531, 2S116AB-90541, 2S116AB-90552, 2S116AB-90562, 2S116AB-90571, 2S116AB-90582, 2S116AB-90591, 2S116AB-90601, 2S116AB-90612, 2S116AB-90622, 2S116AB-90631, 2S116AB-90641, 2S116AB-90652, 2S116AB-90662, 2S116AB-90671, 2S116AB-90681, 2S116AB-90692, 2S116AB-90702, 2S116AB-90711, 2S116AB-90721, 2S116AB-90732, 2S116AB-90742, 2S116AB-90751, 2S116AB-90761, 2S116AB-90772, 2S116AB-90772, 2S116AB-90782, 2S116AB-90791, 2S116AB-90801

Exhibit A-3 Page 1 of 2

AA 726 – King City Highlands Homeowners Association - continued 2S116AB-90812, 2S116AB-90822, 2S116AB-90841, 2S116AB-90852, 2S116AB-90862, 2S116AB-90871, 2S116AB-90881, 2S116AB-90892, 2S116AB-90902, 2S116AB-90911, 2S116AB-90921, 2S116AB-90932, 2S116AB-90942, 2S116AB-90951, 2S116AB-90961, 2S116AB-90972, 2S116AB-90982, 2S116AB-90991, 2S116AB-91001, 2S116AB-91012, 2S116AB-91022, 2S116AB-91031, 2S116AB-91041, 2S116AB-91052, 2S116AB-91062, 2S116AB-91071, 2S116AB-91081, 2S116AB-91092, 2S116AB-91102, 2S116AB-91111, 2S116AB-91121, 2S116AB-91132, 2S116AB-91142, 2S116AB-91151, 2S116AB-91161, 2S116AB-91172, 2S116AB-91182, 2S116AB-91191, 2S116AB-91202, 2S116AB-91211, 2S116AB-91221, 2S116AB-91232, 2S116AB-91242

AA 867 Central Parc: Add 84 lots: 1N120DB70010-1N120DB70040, 1N120DB70100- 1N120DB70130, 1N120DB70150, 1N120DB70170, 1N120DB70180, 1N120DB70220-1N120DB70250, 1N120DB70251,1N120DB70260- 1N120DB70340, 1N120DB70380-1N120DB70420, 1N120DB7042, 1N120DB70430, 1N120DB70431, 1N120DB70440-1N120DB70460, 1N120DB70500-1N120DB70520, 1N120DB70521, 1N120DB70530, 1N120DB70531, 1N120DB70540-1N120DB70570, 1N120DB70620- 1N120DB70630, 1N120DB70690, 1N120DB70720, 1N120DB70721, 1N120DB70730-1N120DB70750, 1N120DB70812, 1N120DB70820- 1N120DB70830, 1N120DB70831, 1N120DB70840, 1N120DB70841, 1N120DB70850, 1N120DB70890,1N120DB70910-1N120DB70930, 1N120DB70970, 1N120DB70980, 1N120DB71020, 1N120DB71030, 1N120DB71031, 1N120DB71040, 1N120DB71041, 1N120DB71050, 1N120DB71051, 1N120DB71060-1N120DB71080, 1N120DB71130- 1N120DB71160, 1N120DB71220-1N120DB71250

Exhibit A-3 Page 2 of 2

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – Enhanced Sheriff Patrol District (CPO All)

Agenda Title: ADOPT THE 2008-09 FISCAL YEAR BUDGET, MAKE APPROPRIATIONS AND LEVY TAXES FOR THE ENHANCED SHERIFF PATROL DISTRICT

Presented by: Robert Davis, County Administrator

SUMMARY:

The purpose of this agenda item is to receive public testimony and adopt a budget for Fiscal Year 2008-09 for the Enhanced Sheriff Patrol District. The process is outlined as follows:

Public Hearing – 2008-09 Enhanced Sheriff Patrol District Budget

1. Staff Overview 2. Public Testimony 3. Board Action – Approval of Resolution and Order

An information packet, which includes the budget Resolution and Order, will be distributed to your Board before the June 17, 2008 meeting.

COUNTY ADMINISTRATOR’S RECOMMENDATION: As the governing body for the Washington County Enhanced Sheriff Patrol District, conduct a public hearing regarding the FY 2008-09 Approved Budget, approve the Resolution and Order adopting the budget, making appropriations and levying taxes.

Agenda Item No. 7.a.

Date: 6/17/08

1 IN THE WASHINGTON COUNTY

2 ENHANCED SHERIFF PATROL DISTRICT

3 In the Matter of Adopting a Budget ) RESOLUTION AND ORDER 4 Making Appropriations, and Levying ) Taxes for Fiscal Year 2008-09 ) No. ESPD- 5

6 This matter came before the governing body of the Washington County Enhanced Sheriff

7 Patrol District at its hearing of June 17, 2008; and

8 It appearing to the Board that the Enhanced Sheriff Patrol District Budget Committee

9 held a public hearing on the budget, after giving due notice by publication thereof, on May 22,

10 2008; and

11 It appearing to the Board that, after hearing testimony, the proposed budget for the

12 District for the 2008-09 fiscal year was approved as provided for by law and transmitted to this

13 Board; and

14 It appearing to the Board that said budget, as approved by the Budget Committee, was

15 published in the Hillsboro Argus, a newspaper of general circulation within Washington County;

16 and

17 It appearing to the Board that it is appropriate at this time to adopt the budget approved

18 by the Budget Committee and to make the consequent appropriations and to levy taxes; now,

19 therefore, it is

20 RESOLVED AND ORDERED that the Board of Directors of the Washington County

21 Enhanced Sheriff Patrol District does hereby adopt the budget approved by the Enhanced Sheriff

22

Page 1 – RESOLUTION AND ORDER 07-0067 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

1 Patrol District Budget Committee on May 22, 2008, with the modifications made by this Board

2 and incorporated herein as Exhibit “A;” and, it is further

3 RESOLVED AND ORDERED that the Schedule of Appropriations, as set forth in

4 Exhibit “B,” attached hereto and by this reference made a part hereof, be, and hereby is, adopted

5 by this Board for the fiscal year 2008-09, commencing July 1, 2008, and that these amounts be,

6 and hereby are, appropriated for the purposes designated on the said Schedule; and, it is further

7 RESOLVED AND ORDERED that the Board of Directors does hereby levy taxes

8 provided for in the budget adopted this date and that said taxes are itemized, categorized,

9 imposed, and certified for the tax year 2008-09 upon the assessed value of all taxable property

10 within the District as follows:

11 A. At the rate of $ .6365 per $1,000 of assessed valuation for government operations

12 other than the public school system (permanent rate limit) and subject to the limits of Sections 11

13 and 11b of Article XI of the Oregon Constitution; and

14 B. In the amount of $9,500,000, a local option levy for government operations other

15 than the public school system and subject to the limits of Sections 11 and 11b of Article XI of

16 the Oregon Constitution; and, it is further

17 RESOLVED AND ORDERED that the County Administrator shall certify said amounts

18 to the assessor, as provided in ORS 310.060 and 310.143, and shall file in accordance with

19 ORS 294.555 with the Director of Assessment and Taxation of Washington County, the

20 following:

21 A. Two copies each of the notice required to be filed under ORS 310.060

22 and the categorization certification;

Page 2 – RESOLUTION AND ORDER 07-0067 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

1 B. Two copies of a statement confirming the ad valorem property taxes

2 approved by the Budget Committee; and

3 C. Two copies of this Resolution and Order adopting the budget, making

4 appropriations, itemizing, categorizing, certifying, and levying taxes;

5 and, it is further

6 RESOLVED AND ORDERED that the Director of Assessment and Taxation forward

7 one copy of each of the documents listed in the preceding paragraph to the Department of

8 Revenue of the State of Oregon for its use and that of the Division of Audits of the Office of the

9 Secretary of the State of Oregon.

10 DATED this 17th day of June, 2008.

11

12 WASHINGTON COUNTY ENHANCED SHERIFF PATROL DISTRICT 13 By the 14 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 15

16

17 CHAIRMAN

18

19 RECORDING SECRETARY 20

21

22

Page 3 – RESOLUTION AND ORDER 07-0067 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – Urban Road Maintenance District (CPO All)

Agenda Title: ADOPT THE 2008-09 FISCAL YEAR BUDGET, MAKE APPROPRIATIONS AND LEVY TAXES FOR THE URBAN ROAD MAINTENANCE DISTRICT

Presented by: Robert Davis, County Administrator

SUMMARY:

The purpose of this agenda item is to receive public testimony and adopt a budget for Fiscal Year 2008-09 for the Urban Road Maintenance District. The process is outlined as follows:

Public Hearing – 2008-09 Urban Road Maintenance District Budget

1. Staff Overview 2. Public Testimony 3. Board Action – Approval of Resolution and Order

An information packet, which includes the budget Resolution and Order, will be distributed to your Board before the June 17, 2008 meeting.

COUNTY ADMINISTRATOR’S RECOMMENDATION: As the governing body for the Washington County Urban Road Maintenance District, conduct a public hearing regarding the FY 2008-09 Approved Budget, approve the Resolution and Order adopting the budget, making appropriations and levying taxes.

Agenda Item No. 8.a.

Date: 6/17/08

1 IN THE WASHINGTON COUNTY

2 URBAN ROAD MAINTENANCE DISTRICT

3 In the Matter of Adopting a Budget, ) RESOLUTION AND ORDER 4 Making Appropriations, and Levying ) Taxes for Fiscal Year 2008-09 ) No. URMD 5

6 This matter came before the governing body of the Washington County Urban Road

7 Maintenance District at its meeting of June 17, 2008; and

8 It appearing to the Board that the URMD Budget Committee held a public hearing on the

9 budget, after giving due notice by publication thereof, on May 22, 2008; and

10 It appearing to the Board that at the Budget Committee hearing of May 22, 2008, the

11 proposed budget for the 2008-09 fiscal year was approved, as provided for by law, and

12 transmitted to this Board; and

13 It appearing to the Board that said budget, was published in the Hillsboro Argus, a

14 newspaper of general circulation within Washington County; and

15 It appearing to the Board that it is appropriate to adopt the budget approved by the

16 Budget Committee, to make the consequent appropriations and to levy taxes; now, therefore,

17 it is

18 RESOLVED AND ORDERED that the Board of Directors of the Washington County

19 Urban Road Maintenance District does hereby adopt the budget approved by the Budget

20 Committee on May 22, 2008; and, it is further

21 ////

22 ////

Page 1 – RESOLUTION AND ORDER 06-2110

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the Schedule of Appropriations, as set forth in

2 Exhibit “A” attached hereto and by this reference made a part hereof, be, and hereby is, adopted

3 for the fiscal year 2008-09, commencing July 1, 2008, and that these amounts be, and hereby

4 are, appropriated for the purposes designated on the said Schedule; and, it is further

5 RESOLVED AND ORDERED that the Board of Directors of the Urban Road

6 Maintenance District does hereby levy taxes provided for in the budget adopted this date, and

7 that said taxes are categorized, imposed, and certified for the tax year 2008-09 upon the assessed

8 value of all taxable property within the District at the rate of $.2456 per $1,000 of assessed

9 valuation for government operations other than the public school system (permanent rate limit)

10 and subject to the limits of Sections 11 and 11b of Article XI of the Oregon Constitution; and, it

11 is further

12 RESOLVED AND ORDERED that the County Administrator shall certify said amounts

13 to the assessor as provided in ORS 310.060 and 310.143 and shall file in accordance with ORS

14 294.555 with the Director of Assessment and Taxation of Washington County, the following:

15 A. Two copies each of the notice required to be filed under

16 ORS 310.060 and the categorization certification;

17 B. Two copies of a statement confirming the ad valorem

18 property taxes approved by the Budget Committee; and

19 C. Two copies of this Resolution and Order adopting the

20 budget, making appropriations, itemizing, categorizing,

21 certifying, and levying taxes;

22 and, it is further

Page 2 – RESOLUTION AND ORDER 06-2110

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the Director of Assessment and Taxation forward

2 one copy of each of the documents listed in the preceding paragraph to the Department of

3 Revenue of the State of Oregon for its use and that of the Division of Audits of the Office of the

4 Secretary of the State of Oregon.

5 DATED this 17th day of June 2008.

6

7 WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT 8 By the 9 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 10

11

12 CHAIRMAN

13

14 RECORDING SECRETARY 15

16

17

18

19

20

21

22

Page 3 – RESOLUTION AND ORDER 06-2110

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~MS #24 HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing - Support Services

Agenda Title: ADOPT FEE SCHEDULE FOR FISCAL YEAR 2008-09

Presented by: Mary Gruss, Chief Finance Officer

SUMMARY (Attach Supporting Documents if Necessary)

The Finance Division coordinates the review of departmental fees and charges every year for adoption of the updated fee schedule. ORS 294.160 requires a hearing to provide citizens an opportunity to comment. The fee schedule is updated each year to ensure that fees and charges keep pace with the costs of providing services.

The County establishes and maintains about 1,200 fees and charges. Nearly all departments of the County are represented in the fee schedule but most fees and charges are associated with services provided by Land Use and Transportation (LUT) and Health and Human Services (HHS). Once a fee or charge is established, the Finance Division encourages each department to apply the CPI to their fees each year (3% for 2008-09) in an attempt to keep them current. Some departments choose to apply the CPI each year while others adjust their fees on a multi-year cycle.

The most significant increases in the proposed fee schedule for 2008-09 is that LUT Current Planning requests a fee increase of 10% across most of their fees to manage their fund balance. Some development fees have been updated using the 3% CPI to keep the single family fees reasonable.

Fees that are recommended to be changed are highlighted in the proposed 2008-09 Fee Schedule (Exhibit “A”), a copy of which is available at the Clerk’s desk.

DEPARTMENT’S REQUESTED ACTION: That your Board adopt the attached Resolution and Order approving the fiscal year 2008-09 Fee Schedule. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 9.a.

Date: 6/17/08

WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments

ALL Overpayments of $5.00 or less shall be deemed part of the original fee and no DEPARTMENTS automatic refund shall be provided. The person originally paying the fee may request a refund of the overpayment within 90 days of payment, otherwise any claim for refund shall be deemed waived. Overpayments of greater than $5.00 shall automat- ically be refunded by the county, provided the county has the address of the payer.

Fee amounts listed in this schedule which are specified or mandated by state or Federal rule, regulation, or statute are subject to change without further or additional county board of commissioners approval.

Photocopies (made by staff) - 1st page 0.50 0.50 -Each additional page 0.10 0.10 -Plus, Postage Cost Cost Fax Transmittals (made by staff) - 1st page 0.50 0.50 -Each additional page 0.10 0.10 -Plus, Long Distance Charges Cost Cost Audio Tape Duplication 12.00 13.00 Increase Justified Multiple year CPI adjustment Video Tape Duplication 14.00 15.00 Increase Justified Multiple year CPI adjustment CD-ROM 20.00 21.00 CPI, rounded Customer Returned Check Fees/Charges -Handling and Collecting Fee 20.00 20.00 ORS 30.701 (5) -Bank Charge Cost Cost Current bank charge $9. Washington County Check Fees -Check--Stop Payment Cost Cost -Check--Reissue 12.00 13.00 Increase Justified Multiple year CPI adjustment Incoming Wire Fee Cost Cost Current bank charge $9. File Search--General, Per Hour Cost Cost File Search--Professional, Per Hour Cost Cost

ADMINISTRATIVE Board of Commissioners Meetings OFFICE -Agendas Only (mailed), Per Year 71.00 73.00 CPI, rounded -Agendas & Full Packet (pickup), Per Year 178.00 183.00 CPI, rounded -Agendas & Full Packet (mailed), Per Year 193.00 199.00 CPI, rounded OLCC Review (Alcohol License) ORS 471.166(7)(8) -License Renewal 35.00 35.00 ORS 471.166(7)(8) -Change in ownership, location or privilege 60.00 60.00 ORS 471.166(7)(8) -Original application 100.00 100.00 ORS 471.166(7)(8) Noise Variance WCC 8.24.025 -General Purpose Noise Variance Permit 83.00 85.00 CPI, rounded Collected by Solid Waste and Recycling -Type II Noise Variance Permit 2,000.00 2,000.00 Collected by Solid Waste and Recycling

ANIMAL Fee Waivers: Fees may be reduced or waived due to financial hardship SERVICES at the discretion of the Department Director or designee.

Dog Licenses (pro-rated monthly to coincide with rabies shot records) -One Year: -Intact 36.00 36.00 -Spay/Neuter (s/n) 19.00 19.00 -Sr. Citizen (s/n) 15.00 15.00 -Other County Transfer 4.00 4.00 -Two Year: -Intact 69.00 69.00 -Spay/Neuter (s/n) 35.00 35.00

1 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments ANIMAL -Sr. Citizen (s/n) 27.00 27.00 SERVICES -Three Year: (continued) -Intact 98.00 98.00 -Spay/Neuter (s/n) 49.00 49.00 -Sr. Citizen (s/n) 39.00 39.00

Kennel License (in lieu of individual dog licenses) 160.00 165.00 CPI, rounded Delinquent Fee 10.00 10.00 Admitting Fees by owner or keeper -General Admission for Dogs/Cats 10.00 10.00 -Non-classified Admission for Animals 10.00-40.00 10.00-40.00

Impound/Redemption--Dogs -1st Infraction Offense - Licensed Dogs 10.00 10.00 -1st Infraction Offense - Unlicensed Dogs 50.00 52.00 CPI, rounded -2nd Infraction Offense (within 12 months) 100.00 103.00 CPI, rounded -3rd Infraction Offense (within 12 months) 150.00 155.00 CPI, rounded Impound/Redemption--Cats -1st Infraction Offense 17.00 18.00 CPI, rounded -2nd Infraction Offense (within 12 months) 40.00 New fee justified -3rd Infraction Offense (within 12 months) 60.00 New fee justified Impound/Redemption--Exotics 27.00 28.00 CPI, rounded Service Call Pick-up -With one worker & one vehicle 48.00 49.00 CPI, rounded -With two workers & one vehicle 81.00 83.00 CPI, rounded -With two workers & two vehicles 96.00 99.00 CPI, rounded -Field Officer hourly rate (no vehicle) 34.00 35.00 CPI, rounded

Adoption Fees -Dogs & Cats 35.00 36.00 CPI, rounded -Exceptional Animals 35.00-1,000.00 36.00-1,000.00 CPI, rounded Based on cost of handling and value of special breeds FeLV/FIV Test or Other Blood Test 20.00 21.00 CPI, rounded Veterinarian Fees Cost Cost emergency, evaluation, medication, etc Euthanasia Only 25.00 26.00 CPI, rounded Euthanasia and Communal Disposal Equals Euthanasia fee plus DOA Disposal fee -0 to 20 lbs. 47.00 48.00 CPI, rounded -21 to 40 lbs. 66.00 68.00 CPI, rounded -41 to 70 lbs. 84.00 87.00 CPI, rounded -71 to 100 lbs. 103.00 106.00 CPI, rounded -101 to 150 lbs. 117.00 121.00 CPI, rounded -Over 150 lbs. 140.00 144.00 CPI, rounded DOA Disposal (Communal) -0 to 20 lbs. 22.00 23.00 CPI, rounded -21 to 40 lbs. 41.00 42.00 CPI, rounded -41 to 70 lbs. 59.00 61.00 CPI, rounded -71 to 100 lbs. 78.00 80.00 CPI, rounded -101 to 150 lbs. 92.00 95.00 CPI, rounded -Over 150 lbs. 115.00 118.00 CPI, rounded

Boarding -Normal -Dog, per day 15.00 16.00 CPI, rounded -Cat, per day 8.00 9.00 CPI, rounded -Livestock care, per day (staff) 20.00 21.00 CPI, rounded Plus, materials at cost Cost Cost -Livestock care, per day (when contracted) Cost Cost

2 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments ANIMAL -Isolation SERVICES -Dog, per day 18.00 19.00 CPI, rounded (continued) -Cat, per day 11.00 11.00 -Other Animal, per day 11.00 11.00

Trap Rental, per day 4.00 4.00 -Minimum (3 days) 12.00 12.00 minimum 3 day rental period Miscellaneous Sale Items -ID Tags 4.00 4.00 -ID Tag & Tracking (Cats) 10.00 10.00 -ID Kits (collar & tag) 6.00 Delete Deleted -Pet Carrier 6.00 6.00 -Collars, Leashes, Bowls, Traps, Urns, other miscellaneous Varies Varies -Video Tapes, per day 2.00 Delete Deleted -License Tags 4.00 4.00 -Microchip implant 21.00 22.00 CPI, rounded -Microchip implant at special event 10.00 10.00 -Inoculations/Rabies 11.00 11.00 -Inoculations/Rabies at special event 8.00 5.00-11.00 Fee structure change Normal fee will be $11 but sliding scale allows for special event pricing

ASSESSMENT Appraisal: & TAXATION Penalty--Late Filing--Exemption--Special Organization Greater of $200 or Greater of $200 or ORS 307.162 .1% of real market value .1% of real market value Penalty--Late Filing--Real Property Return -Per $1,000 of Assessed Value 1.00 1.00 ORS 308.295(2) -Minimum penalty 10.00 10.00 ORS 308.295(2) -Maximum penalty 250.00 250.00 ORS 308.295(2) Recording: Transfer Tax - Per $1,000 Consideration 1.00 1.00 WCC 3.04.070 Search Fees -Search for Records , Per Hour 42.50 44.00 CPI, rounded -Plus, materials Cost Cost Recording Fees -Mining-Location, Per Page 5.00 5.00 ORS 205.320 -Mining--Proof of Labor, Per Page 5.00 5.00 ORS 517.210 -Additional Claims (each) 5.00 5.00 ORS 517.210 and 205.320(16) -Mining Claim Certificate of Ownership 20.00 20.00 ORS 517.280 and 205.320(15) -US Tax Liens, Per Page 5.00 5.00 OAR 160-50-040 (1) (k) -Nonstandard Instrument 20.00 20.00 ORS 205.327 -Additional Transaction on Instrument (each) 5.00 5.00 ORS 205.236 -Recording, Per Page 5.00 5.00 ORS 205.320 Recording Fees--Plats, Partitions, Condominiums, Planned Communities -First Page 36.00 36.00 ORS 205.350 -Each Additional Page 15.50 15.50 ORS 205.350 -Blank Reference 3.50 3.50 ORS 205.350 Marriage License 60.00 60.00 ORS 205.320(5), 106.045(1), and 107.615(1) Domestic Partnership 60.00 New fee set by ORS ORS 205.320(5), 106.045(1), and 107.615(1) Copies Recorded Instrument -Location Fee when made by Staff 3.75 3.75 ORS 205.320(4)(c) -Plus, Per Page 0.25 0.25 ORS 205.320(4)(c) -Customer Made, Per Page 0.50 0.50 County Standard Certified Copies of Recorded Instruments 3.75 3.75 ORS 205.320

Cartography & Imaging Services: Annexation, Per Hour 54.00 Fee structure change

3 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments ASSESSMENT -First 3/4 Hour 38.50 Delete Deleted & TAXATION -Per additional 1/2 Hour 26.00 Delete Deleted (continued) Plat and Condominium Checking/Prepayment Calculation 127.00 131.00 CPI, rounded Microfilm Diazo per Roll 14.50 15.00 CPI, rounded Microfilm Diazo--Multiple per Roll 12.50 13.00 CPI, rounded Imaging/Microfilming Services 45.00 46.50 CPI, rounded -Plus, materials Cost Cost Cartography Custom Work, Per Hour 59.00 61.00 CPI, rounded -Plus, materials Cost Cost Copies of Maps -Assessor Map--Full Size 5.25 5.40 CPI, rounded -Assessor Map, from laser printer any size 1.55 1.60 CPI, rounded -Assessor's Maps on CD 58.00 60.00 CPI, rounded -Assessor's Code Maps, Set on CD 33.00 34.00 CPI, rounded Ownership Book Copies--1st page 5.25 Delete Deleted -Each additional page 0.85 Delete Deleted Research Fee, per 1/2 hour 26.00 27.00 CPI, rounded

Customer Service: Passport Execution Fee 25.00 25.00 22 CFR 22.1 -Plus, US State Department fees Varies Varies 22 CFR 22.1 Penalty--Late Filing--Exemption--Veteran 10.00 10.00 ORS 307.260(1)(b) Manufactured Structure fee 55.00 55.00 ORS 446.646(4)(a) Manufactured Structure - Trip Permit per section 5.00 5.00 ORS 446.646(4)(b) Manufactured Structure Exemption and Unexempt Fee 26.00 26.00 Notary Public Fees Varies Varies OAR 160-100-400 Tax Collection: Warrant 47.00 47.00 ORS 311.633, 311.635, 205.320, and 205.323 Customer Returned Check Fees/Charges -Handling and Collecting Fee 25.00 25.00 ORS 30.701 (5) -Bank Charge Cost Cost Current bank charge $9.

Support Services: Summary of A & T Book 16.00 16.50 CPI, rounded Penalty--Late Filing--Personal Property Return -Postmarked on or before June 1 5% 5% ORS 308.296(2) -Postmarked on or before August 1 25% 25% ORS 308.296(3) -Postmarked after August 1 50% 50% ORS 308.296(4) Tax Roll Copies - per page -1988 to Current 1.00 1.00 -1970 to 1987 3.00 3.00 -Prior to 1970 10.00 10.00 Special Assessment Bill (Tax Roll) -Existing, Per Account 0.55 0.57 CPI, rounded -New Account, Per Account 1.15 1.18 CPI, rounded Title Insurance Companies -Access to Data Base (monthly) 122.00 126.00 CPI, rounded Set per ITS -Leased Telephone Line Cost Cost Cost per Telecom Custom Reporting 124.00 128.00 CPI, rounded -Plus, materials at cost Cost Cost General: Computer Printer Copies, Staff made, per page 0.50 0.50 Based on County Copy Rate Computer Printer Copies, Customer made, per page 0.50 0.50 Based on County Copy Rate Reader Printer copies of Microfiche/Microfilm, staff made -Per page 1.00 1.00 Mailing Fee Postage Cost Postage Cost

4 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments ASSESSMENT -Minimum fee 0.75 0.75 & TAXATION Reader Printer Copies, Customer Made- per page 0.50 0.50 County Standard (continued) Copies/Prints (Large format), Per Print 0.50 0.50 County Standard

COMMUNITY Comm Corrections Center Room & Board, Per Day 8.00 - 36.00 8.00 - 37.00 CPI, rounded Sliding fee based on hourly wages. CORRECTIONS Custodial Home Supervision, Per Day 10.00 10.00 Deferred Sentencing Process Fee, Per Month 40.00 10.00 Fee structure change Changed from one-time fee to monthly. Probation Supervision, Per Month 50.00 50.00 ORS 423.570(6)(a) Community Service Placement 40.00 40.00 Offender No-show 5.00 5.00 Compact Investigation Fee, Per Request 25.00 25.00 Records Request - First 30 pages 10.00 New fee justified - Over 30 pages, Per Page 0.30 New fee justified

COOPERATIVE Lost Books--Replacement at Retail Cost Cost Cost LIBRARY -Plus, Processing Fee 5.00 5.00 SERVICE Photocopies (each) 0.10 0.10 Self-service copy machine. Non-resident Card Fee--per Household 70.00 70.00 Does not apply to residents of any County with reciprocal borrowing agreement. Overdue (other than Video) Fine, Per Day 0.15 0.15 -Maximum Fine 5.00 5.00 Overdue Video Fine, Per Day 1.00 1.00 -Maximum Fine 25.00 25.00 Overdue Cultural Pass Fine, Per Day 10.00 10.00 -Maximum Fine 30.00 30.00 -Replacement Cost Cost

COUNTY Public Records Request or Discovery Discovery: see Fed R Civ P 26(c) or ORCP 36C COUNSEL -Professional--Legal Assistant, Per Hour 80.00 78.00 Decrease Justified ORS 192.440(3) -Professional--Attorney, Per Hour 141.00 143.00 Increase Justified ORS 192.440(3) -Photocopying (commercial service) Cost Cost

DISABILITY, In addition to county fees listed below, state fees may be applicable as determined by AGING the State of Oregon. All county fees listed below at "cost" are the direct cost the & VETERANS' county pays to purchase the item. SERVICES

Private Case Management, Per Hour 39.00 40.00 CPI, rounded Oregon Project Independence Varies Varies Caregiver Conference Vendor Fee 31.00 32.00 CPI, rounded Senior Resource Directory Advertising 1/8 Page Advertising 155.00 160.00 CPI, rounded 1/4 Page Advertising 259.00 267.00 CPI, rounded 1/2 Page Advertising 518.00 534.00 CPI, rounded 1 Full Page Advertising 1,035.00 1,066.00 CPI, rounded Training Materials Cost Cost

DISTRICT Criminal Discovery Fees ATTORNEY -Misdemeanor 7.00 7.00 -Traffic 7.00 7.00 -Felony 10.00 10.00 -Over 30 Pages, Per Page 0.30 0.30 -Color Copies, Per Page 1.00 1.00 911 Audio Tapes 15.00 15.00

5 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments

ELECTIONS Maps -Election Map (11 x 17) 0.50 0.50 County Standard -Election Map (3' x 4') 14.00 14.00 -Election Maps on CD 33.00 34.00 CPI, rounded Search Fee--per 1/4 hour 9.00 9.00 ORS 205.320(9) Certificate of Copies (each) 4.00 4.00 Precinct Committee List--1st page 0.50 0.50 County Standard - each additional page 0.10 0.10 County Standard

Data Processing Request, not to exceed $500 per request OAR 165-002-0020 - Set up fee for data processing requests 25.00 25.00 Fee set by OAR - Cost per record 0.00025 0.00025 Fee set by OAR - Plus materials At cost At cost

Mailing Fee Postage at cost Postage at cost - Minimum Fee 0.75 0.75

Candidate Filing Fees -County Offices 50.00 50.00 ORS 249.056(1)(c) -Special District Offices 10.00 10.00 ORS 255.235(1)(b) -Local School Board 10.00 10.00 ORS 255.235(1)(b) and 332.122

Candidate Statement for County Voters' Pamphlet for County & City positions ORS 251.325(1)-(6) - less than 1,000 registered voters 25.00 25.00 - 1,000 or more and less than 10,000 registered voters 50.00 50.00 - 10,000 or more and less than 50,000 registered voters 100.00 100.00 - 50,000 or more registered voters 300.00 300.00

Candidate Statement for County Voters' Pamphlet for Special Districts ORS 251.325(1)-(6) - Non-paid position 25.00 25.00 - Paid position 100.00 100.00

Measure Argument for County Voters' Pamphlet ORS 251.325(1)-(6) & OAR 165-022-0020 - less than 1,000 registered voters 100.00 100.00 - 1,000 or more and less than 10,000 registered voters 200.00 200.00 - 10,000 or more and less than 50,000 registered voters 350.00 350.00 - 50,000 or more registered voters 400.00 400.00

EMERGENCY EMS License Fees are set by county administrative rule pursuant to county ordinances. WCC 8.32 MEDICAL Reader is advised to contact Washington County Emergency Medical Services for Washington County Administrative Rule 554-320-140 more information.

Training Classes*: CPR and AED training class; maximum 6 students per class 175.00 New fee justified - cost for additional students in the same class, up to 6 175.00 New fee justified additional students per class

CPR, AED, and First Aid training class; maximum 6 students 275.00 New fee justified per class - cost for additional students in the same class, up to 6 275.00 New fee justified additional students per class

*Fees for training classes may be reduced by the Department Director or

6 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments EMERGENCY designee for certain government or non-profit entities, or high MEDICAL public access facilities. (continued)

HOUSING In some instances, contract obligations written prior to the publishing of the fee schedule stipulate that the fee is less than stated here. The fees represented in this fee schedule do not include the aforementioned exceptions.

Fee Waivers: Fees may be reduced if the household income is at or below the U.S. Department of Housing and Urban Development low income figure adjusted for household size. This does not include minimum fees listed above in the "All Departments" section of the fee schedule.

Rental Assistance Loan Program (RALP) -Application Fee 25.00 25.00 Low Rent Late Fee 25.00 25.00 ORS 90.260 Returned Check/NSF Handling Charge County Fee Only County Fee Only Replacement Keys Cost Cost Repairs, tenant responsibility Cost Cost Rent Varies Varies Based on Income Smoke Detector Tampering 250.00 250.00 ORS 90.302, 479.990(5) Key Deposit 50.00 50.00 Balance after cost, refundable Pet Deposit 200.00 200.00 Balance after cost, refundable Security Deposit Varies Varies Balance after cost, refundable

Kaybern Terrace Late Fee 5.00 5.00 ORS 90.260 Returned Check/NSF Handling Charge County Fee Only County Fee Only Replacement Keys Cost Cost Repairs, tenant responsibility Cost Cost Rent Varies Varies Based on Income Smoke Detector Tampering 250.00 250.00 ORS 90.302, 479.990(5) Key Deposit 50.00 50.00 Balance after cost, refundable Pet Deposit 200.00 200.00 Balance after cost, refundable Security Deposit Varies Varies Balance after cost, refundable

Affordable Housing Application Fee 35.00 35.00 ORS 90.295 Late Fee 25.00 25.00 ORS 90.260 Lock-Outs 10.00 10.00 Returned Check/NSF Handling Charge 9.00 9.00 In addition to fee in "All Departments" section Replacement Keys 10.00 10.00 Repairs, tenant responsibility Cost Cost Rent Varies Varies Based on Income Security Deposit Varies Varies Balance after cost, refundable Smoke Detector Tampering 250.00 250.00 ORS 90.302, 479.990(5)

INFORMATION ITS Desktop Support Consulting Services, per hour 60.25 62.60 Increase Justified TECHNOLOGY ITS Network Analysis Consulting Services, per hour 67.40 69.95 Increase Justified SERVICES ITS Telecom Directories 7.50 8.70 Increase Justified

JUSTICE COURT Civil Complaint: -Filing 30.00 30.00 ORS 51.310(1)(a) -Answer Filing 22.50 22.50 ORS 51.310(1)(b)

7 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments JUSTICE COURT Small Claims: (continued) -Filing 22.50 22.50 ORS 51.310(1)(c) -Answer 15.00 15.00 ORS 51.310(1)(c) -Jury Trial 17.00 17.00 ORS 52.410(2) Forcible Entry & Detainment -Filing Fee 23.00 26.00 Set by ORS ORS 105.130(2)(a), (6) Sec.15.(16)(a) -Trial (Defendant Fee) 43.00 52.00 Set by ORS ORS 105.130(3), (6) -Trial (Plaintiff Fee) 39.00 31.00 Set by ORS ORS 105.130(3) Sec.15.(16)(b) Re-open Fee 50.00 50.00 Execution of Restitution 5.00 5.00 ORS 51.310(1)(g) Exemplified Judgment 5.00 5.00 ORS 51.310(1)(e) Writ of Garnishment 5.00 5.00 ORS 51.310(1)(g) Assignment of Judgment 5.00 New fee justified Wedding 15.00 15.00 Seat Belt Program 15.00 15.00 First Offender Program 25.00 25.00

JUVENILE Domestic Relations Annulment or Separation CONCILIATION -Petitioner 150.00 150.00 ORS 21.112; Plus State Fee -Respondent 109.00 109.00 ORS 21.112; Plus State Fee Domestic Relations Dissolution -Petitioner 150.00 150.00 ORS 21.112; Plus State Fee -Respondent 109.00 109.00 ORS 21.112; Plus State Fee Domestic Relations Filiation Petition -Petitioner 150.00 150.00 ORS 21.112; Plus State Fee -Respondent 109.00 109.00 ORS 21.112; Plus State Fee

Domestic Relations Petition to Determine Custody or Support of a Child -Petitioner 150.00 150.00 ORS 21.112; Plus State Fee -Respondent 109.00 109.00 ORS 21.112; Plus State Fee Domestic Relations Motion to Modify More than 1 Year after Decree -Petitioner 55.00 55.00 ORS 21.112; Plus State Fee -Respondent 55.00 55.00 ORS 21.112; Plus State Fee Expert Testimony/Deposition 142.00 142.00 Custody/Parenting Time Study 500.00 500.00 ORS 21.112 -Refundable if study not required, less processing fee 25.00 25.00

JUVENILE Parenting Class Fee 50.00 50.00 GRANTS

LAW LIBRARY Call-In, Mail-Out Fees -Research and Copy, Minimum Charge for 1-5 copies 3.00 3.00 -Plus, Per Page for 6 or more copies 0.25 0.25 -Research--General, Per Hour 45.00 45.00 -Research--Law Librarian/Professional, Per Hour 54.00 54.00 -Plus, Postage Cost Cost

Photocopies self service copies, Per Copy 0.10 0.10 Attorney Billing Copy Charges (Annual) 10.00 10.00 Miniumum $10 charge includes first 100 copies, fax, etc. charges. Fax Transmittals -Sending--1-5 pages 3.00 3.00 Min set up charge: $3.00. -Plus, Long Distance Charges Cost Cost -Each Additional Page (after 5th page) 0.20 0.20 10 page maximum -Receiving, Per Page 0.20 0.20

8 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LAW LIBRARY (continued) Security Card Key (non-refundable) 25.00 25.00 Facilities Dept charge -Replacement of lost card (non-refundable) 25.00 25.00 Facilities Dept charge Replacement of library book, tape, or CD Cost Cost -Plus, Processing Fee 25.00 25.00 Appellate briefs -Email or CD, Setup and Send 10.00 10.00 Jury Verdicts, per year (July to June) 30.00 30.00 Notary Public Fees Varies Varies OAR 160-100-400 Processing fee for billing copy charges (Annual) 2.50 New fee justified Processing fee for late payment (over 60 days) 2.50 2.50

LUT-- Cost (below) = (Total hours spent x Pay rate x Factor encompassing LAND USE AND indirect costs) + Actual cost of any additional materials and equipment directly TRANSPORTATION chargeable for project.

LUT Research Cost Cost GENERAL

LUT Refunds will be made in accordance with the building code. BUILDING SERVICES Fee Reduction. An individual, non-corporate entity applicant and owner may request a fee reduction and shall certify annual income and household size to the Director. The fee will be reduced if the household income is at or below the U.S. Department of Housing and Urban Development low income figure adjusted for household size.

Cost per square foot of new construction for 1- and 2-family dwellings only for purposes of calculating Building Permit Fees Per ICC Valuation Per ICC Valuation OAR 918-050-0100 & 918-050-0110 State Surcharge on all Permit Fees (except Grading) As Adopted by State As Adopted by State ORS 455.210(4) & (5) and 455.220(1)

Building Permit Fees - Residential only: Plus applicable State Surcharge -Total Valuation - $1 to $2,000, Plus, 46.75 46.75 -each add'l $1,000 over $2,000 up to $25,000 + 7.75 7.75 -each add'l $1,000 over $25,000 up to $50,000 + 6.00 6.00 -each add'l $1,000 over $50,000 up to $100,000 + 3.75 3.75 -each add'l $1,000 over $100,000 3.00 3.00

Building Permit Fees - To include Commercial Building, Plus applicable State Surcharge Commercial Mechanical, and other permit types not specifically identified in the fee schedule. -Total Valuation - $1 to $2,000, Plus, 46.75 46.75 -each add'l $1,000 over $2,000 up to $25,000 + 9.50 9.50 -each add'l $1,000 over $25,000 up to $50,000 + 7.50 7.50 -each add'l $1,000 over $50,000 up to $100,000 + 5.00 5.00 -each add'l $1,000 over $100,000 3.75 3.75

Building Permit Fees - Sprinkler & Fire Alarm Plus applicable State Surcharge -Total Valuation - $1 to $2,000, Plus, 114.00 114.00 -each add'l $1,000 over $2,000 up to $25,000 + 11.25 11.25 -each add'l $1,000 over $25,000 up to $50,000 + 8.75 8.75 -each add'l $1,000 over $50,000 up to $100,000 + 5.75 5.75 -each add'l $1,000 over $100,000 4.50 4.50

9 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT BUILDING Building Re-Roof Pre-Inspection 100.00 100.00 SERVICES Seismic Site Surcharged As Adopted by State As Adopted by State ORS 455.447(3), (Currently 1%) (continued) Building Plans Check: (To include Residential, Commercial Building, Commercial Mechanical, Fire Alarm and other permit types not specifically identified in the fee schedule.) -Regular Plans Check - % of Bldg. Permit Fee 65% 65% -Additional Plan Review due to change, addition or revisions to approved plans. (Cost Per Hour) 90.00 90.00 -Reissue Single Family Residence plans check -% of Regular Plans Check Fee 50% 50% -Customer Option Consultant-reviewed plans check -% of the Regular Plans Check fee 25% 25% -RAPID Program: Plan Review and Inspection for Remodels and Additions of SFR 225.00 225.00 -Fire Life Safety Review - % of Bldg. Permit Fee 40% 40% -Deferred Submittals for plan review (This fee is in addition to the project plan review fee based on total project value.) -% of Bldg Permit Fee for deferred portion(s) 65% 65% -Minimum Fee 250.00 250.00 -Phased Projects -Minimum Phasing Fee, Plus, 500.00 500.00 -% of Total Project Building Permit Fee(s) 10% 10% Not to exceed $1500.00

Special Fees: (to be used for all Building, Mechanical, Plus applicable State Surcharge Plumbing, Electrical and Other Permits and Inspections) -Work Without a Permit - Investigation Fee (to be in addition to the permit fee) 100% of Permit Fee 100% of Permit Fee -Regular Inspection, Per Hour 90.00 90.00 -Reinspection, Special, or Additional Inspections, Per Hour 90.00 90.00 -Inspections Outside of Normal Hours or in addition to Normal Work (Per Hour) 134.00 134.00 -Inspections for Expired Permit Finaling 180.00 180.00 -Plan Review for alternative methods, materials or design, per hour 90.00 90.00 -Permit Refund Fee - as % of original permit fee 20% 20% -Plan review Refund Fee - as % of original plan review fee 20% 20%

-Temporary Certificate of Occupancy - Commercial 210.00 210.00 - Residential 135.00 135.00 -Demolition Permit -Minimum Fee 90.00 90.00 -Each additional specialty covered (Mech, Plbg, Elec) 90.00 90.00 -Equipment Permit Program (All Disciplines) -Application/Set Up Fee 90.00 90.00 -Hourly Charge, Per Employee 90.00 90.00 -Facility Permit Program (All Disciplines) -Annual Registration Fee, Per Site 210.00 210.00 -Hourly Charge, Per Employee 126.00 126.00 -Approach/Sidewalk Inspection 35.00 35.00 Plus applicable State Surcharge -Agricultural Building Placement Fee (Permit Exempt) 100.00 100.00 -Research Fee Cost Cost

10 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT Plumbing Permits: Plus applicable State Surcharge BUILDING -New SFR Only (includes first 100 feet) SERVICES -SFR (1) Bath 329.00 339.00 CPI, rounded (continued) -SFR (2) Bath 422.00 435.00 CPI, rounded -SFR (3) Bath 515.00 530.00 CPI, rounded -Each Additional Bath/Kitchen 90.00 93.00 CPI, rounded -Site Utilities -Catch Basin/Area Drain 15.00 15.50 CPI, rounded -Drywells/Leach Line/Trench Drain 15.00 15.50 CPI, rounded -Footing Drain (each 100' increment) 44.00 45.00 CPI, rounded -Manufactured Home Utilities 100.00 103.00 CPI, rounded -Manholes 15.00 15.50 CPI, rounded -Rain Drain Connection 15.00 15.50 CPI, rounded -Sanitary Sewer (each 100' increment) 44.00 45.00 CPI, rounded -Septic Connection 31.00 32.00 CPI, rounded -Storm Sewer (each 100' increment) 44.00 45.00 CPI, rounded -Water Service (each 100' increment) 44.00 45.00 CPI, rounded

-Fixture or Item -Absorption Valve 15.00 15.50 CPI, rounded -Back Flow Preventer 15.00 15.50 CPI, rounded -Backwater Valve 15.00 15.50 CPI, rounded -Basins/lavatory 15.00 15.50 CPI, rounded -Clothes Washer 15.00 15.50 CPI, rounded -Dishwasher 15.00 15.50 CPI, rounded -Drinking Fountain 15.00 15.50 CPI, rounded -Ejectors/Sump 15.00 15.50 CPI, rounded -Expansion Tank 15.00 15.50 CPI, rounded -Fixture/ Sewer Cap 15.00 15.50 CPI, rounded -Floor Drains/Floor Sinks/Hub 15.00 15.50 CPI, rounded -Garbage Disposal 15.00 15.50 CPI, rounded -Hose Bibb 15.00 15.50 CPI, rounded -Hydronic Piping System 15.00 15.50 CPI, rounded -Ice Maker 15.00 15.50 CPI, rounded -Interceptor/Grease Trap 15.00 15.50 CPI, rounded -Primer(s) 15.00 15.50 CPI, rounded -Roof Drain (commercial) 15.00 15.50 CPI, rounded -Sink(s), Basin(s), Lavs(s) 15.00 15.50 CPI, rounded -Sump 15.00 15.50 CPI, rounded -Tubs/Shower/Shower Pan 15.00 15.50 CPI, rounded -Urinal 15.00 15.50 CPI, rounded -Water Closet 15.00 15.50 CPI, rounded -Water Heater 15.00 15.50 CPI, rounded -Other 15.00 15.50 CPI, rounded

-Residential Repiping (Interior) -0 sq. ft. to 3,600 sq. ft. 90.00 93.00 CPI, rounded -Over 3,600 sq. ft. 135.00 139.00 CPI, rounded -Medical Gas Installation -Total Valuation - $1 to $2,000, Plus, 104.00 107.00 CPI, rounded -each add'l $1,000 over $2,000 up to $25,000 + 12.00 12.50 CPI, rounded -each add'l $1,000 over $25,000 up to $50,000 + 9.50 9.75 CPI, rounded -each add'l $1,000 over $50,000 up to $100,000 + 6.25 6.50 CPI, rounded -each add'l $1,000 over $100,000 5.00 5.25 CPI, rounded

-Residential Fire Suppression System Permit

11 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT Multipurpose or Continuous Loop Systems BUILDING (Includes Plan Review Fee) SERVICES -0 sq. ft. to 2,000 sq. ft. 90.00 90.00 (continued) -2,001 sq. ft. to 3,600 sq. ft. 135.00 135.00 -3,601 sq. ft. to 7,200 sq. ft. 180.00 180.00 -7,201 sq. ft. and greater 225.00 225.00 Plus applicable State Surcharge -Commercial Plan Review - % of total plumbing permit fees 65% 65% -Minimum Fee for Plumbing Permit 60.00 60.00

Mechanical Permits: Plus applicable State Surcharge -Commercial Mechanical (based on valuation - see above) -HVAC -Air Handling Unit 8.50 8.50 -Air Conditioning 8.50 8.50 -Alteration/existing HVAC system 8.50 8.50 -Boiler/compressors N/A N/A -Fire/Smoke Dampers/Duct Smoke Detectors N/A N/A -Heat Pump 8.50 8.50 -Install/Replace Furnace/Burner 8.50 8.50 Including ductwork/vent liner. -Install/replace/relocate heaters - suspended, wall, 8.50 8.50 or floor mounted. -Vent for appliance other than furnace 8.50 8.50

-Refrigeration -Absorption Units N/A N/A -Chillers N/A N/A -Compressors N/A N/A -Environmental Exhaust and Venting -Appliance vent 8.50 8.50 -Dryer Exhaust 8.50 8.50 -Hoods, Type I/II/Res. Kitchen/Hazmat 8.50 8.50 Hood Fire Suppression System -Exhaust fan with single duct (bath fans) 8.50 8.50 -Exhaust system apart from heating or AC 8.50 8.50

-Fuel Piping (up to 4 outlets) 8.50 8.50 -Fuel piping each add'l over 4 outlets 1.00 1.00 -Process Piping (schematic required) Number of outlets N/A N/A -Other listed appliance or equipment -Decorative Fireplace 8.50 8.50 -Insert 8.50 8.50 -Woodstove/Pellet Stove 8.50 8.50 -Other 8.50 8.50 -Residential Fire Suppression System Permit Stand-alone Systems (Includes Plan Review Fee) -0 sq. ft. to 2,000 sq. ft. 180.00 180.00 -2,001 sq. ft. to 3,600 sq. ft. 270.00 270.00 -3,601 sq. ft. to 7,200 sq. ft. 315.00 315.00 -7,201 sq. ft. and greater 360.00 360.00 -Commercial Plan Review - % of total permit 65% 65% -Minimum Fee for Mechanical Permit 60.00 60.00 Grading Permit: -0 to 200 Cubic Yards 262.50 262.50 -for each additional # Cubic Yards or fraction thereof

12 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -each 100 Cu. Yds. up to 1,000 Cu. Yds., Plus, 48.00 48.00 BUILDING -each 1,000 Cu. Yds. up to 10,000 Cu. Yds., Plus, 58.00 58.00 SERVICES -each 10,000 Cu. Yds. thereafter 120.00 120.00 (continued) Grading Plan Check: -Plans Check Fee - % of total grading permit fee 85% 85% -Additional Grading Plan Review due to change, addition or revisions to approved plans (Cost Per Hour) 90.00 90.00 -Rural Erosion Control Review if no grading permits 160.00 160.00 issued in the rural area Manufactured Dwelling Placement: -Manufactured Dwelling (any size) 220.50 220.50 -State Fee As Adopted by State As Adopted by State ORS 446.176(1) & OAR 918-500-0105 Plus applicable State Surcharge Electrical Permit Application: (#allowable inspections (_) ) New Residential -Single or Multi-Family per dwelling unit. -1000 sq.ft. or less (4) 150.00 153.00 CPI, rounded -Each additional 500 sq.ft. or portion thereof 42.00 43.00 CPI, rounded -Limited Energy 1&2 Family (2) 60.00 61.00 CPI, rounded -Limited Energy Multi-Family (2) 66.00 67.00 CPI, rounded -Mfg'd Home/Modular Dwelling Service/Feeder (2) 102.00 104.00 CPI, rounded

Services or Feeders -Installation, alteration or relocation -200 amps or less (2) 90.00 92.00 CPI, rounded -201 amps to 400 amps (2) 120.00 122.00 CPI, rounded -401 amps to 600 amps (2) 180.00 184.00 CPI, rounded -601 amps to 1000 amps (2) 270.00 275.00 CPI, rounded -over 1000 amps or volts (2) 504.00 514.00 CPI, rounded -reconnect only (1) 78.00 79.50 CPI, rounded Temporary Services or Feeders -Installation, alteration or relocation -200 amps or less (2) 78.00 79.50 CPI, rounded -201 amps to 400 amps (2) 108.00 110.00 CPI, rounded -401 amps to 600 amps (2) 150.00 153.00 CPI, rounded

Branch Circuits -New, alteration or extension per panel -Each branch circuit w/ service or feeder fee 8.50 8.75 CPI, rounded -Without service or feeder fee - 1st branch (2) 60.00 61.00 CPI, rounded -each additional branch circuit 8.50 8.75 CPI, rounded Miscellaneous (Service or Feeder not included) -Pump or irrigation circle (ea) (2) 60.00 61.00 CPI, rounded -Sign or outline lighting (ea) (2) 60.00 61.00 CPI, rounded -Signal circuit(s) or limited energy panel, new, alteration or extension (2) 60.00 61.00 CPI, rounded Each additional inspection over allowable (_) above -Per inspection 90.00 90.00 -Per Hour 90.00 90.00 Plan Review if required (Section 3) % of total 25% 25% OAR 918-311-0055(1) Renewable Electrical Energy Application: -5 kva or less (2) 90.00 90.00 OAR 918-309-0410 -5.01 to 15 kva (2) 120.00 120.00 OAR 918-309-0410 -15.01 to 25 kva (2) 180.00 180.00 OAR 918-309-0410 Restricted Electrical Energy Application: -Residential - all systems, any combination (2) 60.00 60.00

13 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Commercial - per system (2) 60.00 60.00 OAR 918-309-0070(3) BUILDING Master Electrical Permit Program SERVICES -Application/Set Up Fee 100.00 100.00 OAR 918-309-0100(10)(d) fee shall not exceed $100 (continued) -Hourly Charge, Per Hour 126.00 126.00 Minor Label Inspection Fee As Adopted by State As Adopted by State OAR 918-050-0520

LUT Land Development Fees: CURRENT Consolidated Applications. When more than one type of development request PLANNING is made in conjunction with a single development action, the fee shall be the highest of the various Land Development fees plus 1/2 of the review fee for all subsequent requests. Application surcharges are added after the initial fees are determined.

Development Review Valuations. Development Review fees are based on the total cost of all on-site improvements including buildings, landscaping (and irrigation), paving (includes hard surfaced storm drainage and private streets), and required open space; not included are land costs, administrative and professional fees, and other governmental fees. Development review fee applies to commercial, industrial, institutional, and capital improvement projects, but not residential projects.

Fee Waivers. An individual, non-corporate entity applicant and owner may request a fee waiver and shall certify annual income and household size to the Director. The fee will be waived if the household income is at or below the U.S. Department of Housing and Urban Development low income figure adjusted for household size.

Rural Applications -Accessory Structure in EFC District -Application - Type I 174.00 192.00 Increase Justified -Type II 378.00 416.00 Increase Justified -Alteration/Restoration (Section 430.8) -Application - Type I 174.00 192.00 Increase Justified -Type II 898.00 988.00 Increase Justified -Commencement of Development - Type I 348.00 382.00 Increase Justified -Commencement of Development - Type II 1,246.00 1,370.00 Increase Justified -Development Review ($0 - 50,000) -Application - Type I 696.00 766.00 Increase Justified -Type II 2,640.00 2,904.00 Increase Justified -Final Approval - Type II 378.00 416.00 Increase Justified -Development Review ($50,001 - 500,000) -Application - Type I 868.00 954.00 Increase Justified -Type II 3,506.00 3,856.00 Increase Justified -Final Approval - Type II 466.00 512.00 Increase Justified

-Development Review ($500,001 - 1,000,000) -Application - Type I 1,566.00 1,722.00 Increase Justified -Type II 4,378.00 4,816.00 Increase Justified -Final Approval - Type II 552.00 608.00 Increase Justified -Development Review ($1,000,001 - 2,500,000) -Application - Type I 2,086.00 2,294.00 Increase Justified -Type II 5,250.00 5,776.00 Increase Justified -Final Approval - Type II 640.00 704.00 Increase Justified -Development Review ($2,500,001 - 5,000,000) -Application - Type I 2,606.00 2,866.00 Increase Justified -Type II 7,976.00 8,774.00 Increase Justified -Final Approval - Type II 724.00 796.00 Increase Justified -Development Review ($5,000,001 - 10,000,000)

14 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Application - Type I 3,304.00 3,634.00 Increase Justified CURRENT -Type II 8,728.00 9,600.00 Increase Justified PLANNING -Final Approval - Type II 898.00 988.00 Increase Justified (continued) -Development Review ($10,000,001 +) -Application - Type I 4,000.00 4,400.00 Increase Justified -Type II 10,468.00 11,514.00 Increase Justified -Final Approval - Type II 1,072.00 1,180.00 Increase Justified -Dwelling in District "B" - Application, Type II 898.00 924.00 CPI, rounded -Dwelling in the EFC District -Application - Type I 1,042.00 1,074.00 CPI, rounded -Type II 2,292.00 2,360.00 CPI, rounded -Expansion of All Special Uses - Type II 2,116.00 2,328.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Extension - Application, Type II 1,246.00 1,370.00 Increase Justified -Farm Dwelling -Application - Type II 2,786.00 2,870.00 CPI, rounded -Final Approval - Type II 552.00 568.00 CPI, rounded -Farm Help, Seasonal - Application, Type II 2,292.00 2,522.00 Increase Justified -Flood Plain/Drainage Hazard Alteration -Application - Type I 696.00 766.00 Increase Justified -Type II 2,292.00 2,522.00 Increase Justified -Grading Permit -Type I 174.00 190.00 Increase Justified -Type II 1,246.00 1,370.00 Increase Justified -Hardship Relief Variance - Application, Type II 1,246.00 1,370.00 Increase Justified -Historic/Cultural Use -Application - Type I -Application - Type II 1,768.00 1,944.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Home Occupation -Application - Type I 260.00 268.00 CPI, rounded -Type II 1,246.00 1,370.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Home Occupation Renewal -Application - Type I 120.00 124.00 CPI, rounded -Type II 378.00 416.00 Increase Justified -Land Divisions (2 - 3 lots) -Application - Type II 2,642.00 2,906.00 Increase Justified -Final Approval - Type II 552.00 608.00 Increase Justified -Land Divisions (4 - 10 lots) -Application - Type II 3,858.00 4,244.00 Increase Justified -Final Approval - Type II 724.00 796.00 Increase Justified -Land Divisions (11 -25 lots) -Application - Type II 4,378.00 4,816.00 Increase Justified -Final Approval - Type II 898.00 988.00 Increase Justified -Land Divisions (26 - 50 lots) -Application - Type II 5,250.00 5,776.00 Increase Justified -Final Approval - Type II 1,072.00 1,180.00 Increase Justified -Land Divisions (51+ lots) -Application - Type II 6,986.00 7,684.00 Increase Justified -Final Approval - Type II 1,246.00 1,370.00 Increase Justified -Land Divisions - Phased Projects -Final Approval - based on number of lots/units per phase -Lot Area Variance - Application, Type II 2,292.00 2,522.00 Increase Justified -Marginal Lands - Application, Type II 2,786.00 2,870.00 CPI, rounded -Minor Revision to Preliminary Land Division Appr,

15 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Type I 696.00 766.00 Increase Justified CURRENT -Type II 1,246.00 1,370.00 Increase Justified PLANNING -Miscellaneous (continued) -Application - Type I 348.00 382.00 Increase Justified -Type II 1,246.00 1,370.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified

-Modification and/or Removal of Condition(s) -Application - Type II 1,246.00 1,370.00 Increase Justified -Type III 1,740.00 1,914.00 Increase Justified -Non-Conforming Use -Application - Type II 2,642.00 2,906.00 Increase Justified -Non-Conforming Use (Replacement Dwelling) -Application - Type I 520.00 536.00 CPI, rounded -Type II 1,768.00 1,822.00 CPI, rounded -Non-Conforming Use (Residential Addition) -Application - Type II 1,246.00 1,284.00 CPI, rounded -Non-Farm Dwelling (3.0 acres or less) -Application - Type II 3,506.00 3,612.00 CPI, rounded -Non-Farm Dwelling -Application - Type III 4,378.00 4,816.00 Increase Justified -Final Approval - Type III 552.00 608.00 Increase Justified -Property Line Adjustment -Application - Type I 348.00 382.00 Increase Justified -Type II 1,246.00 1,370.00 Increase Justified

-Quarries (Review) 5,250.00 5,776.00 Increase Justified -Quarries (Initial request) - Application, Type II -Application - Type II 2,642.00 2,906.00 Increase Justified -Final Approval - Type II 552.00 608.00 Increase Justified -Replacement Dwellings in AF20/EFU (Section 430.8) -Application - Type I 520.00 536.00 CPI, rounded -Type II 1,768.00 1,822.00 CPI, rounded -Replacement Dwellings in EFC (Section 430.8) -Application - Type I 784.00 808.00 CPI, rounded -Type II 1,944.00 2,002.00 CPI, rounded -Review of Condition(s) -Application - Type II 2,116.00 2,328.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Special Use (Impact Analysis required) -Application - Type II 4,378.00 4,816.00 Increase Justified -Type III 5,812.00 6,394.00 Increase Justified -Special Use (No Impact Analysis required) -Application - Type II 2,642.00 2,906.00 Increase Justified -Type III 4,078.00 4,200.00 CPI, rounded -Temporary Health Hardship -Application - Type II 898.00 924.00 CPI, rounded -Renewal 378.00 390.00 CPI, rounded -Temporary Use -Application - Type I 174.00 192.00 Increase Justified -Type II 898.00 988.00 Increase Justified -Variance - Application, Type III 2,606.00 2,866.00 Increase Justified -Vested Rights - Application, Type III 3,480.00 3,828.00 Increase Justified -Wetland Enhancement/Mitigation -Application - Type II 2,292.00 2,522.00 Increase Justified -Final Approval - Type II 552.00 608.00 Increase Justified

16 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Withdrawal of application: fee refunded, Less CURRENT -Costs incurred by County Less County Costs Less County Costs Fee refund less costs incurred by County PLANNING (continued) Urban Applications -Access Management Plan - Application, Type II 2,606.00 2,866.00 Increase Justified -Commencement of Development, Type I 522.00 574.00 Increase Justified -Commencement of Development, Type II 1,566.00 1,722.00 Increase Justified -Deferral of Public Facilities - Application, Type II 1,740.00 1,914.00 Increase Justified -Single Family Dwelling -Application - Type I 522.00 538.00 CPI, rounded -Type II 1,740.00 1,914.00 Increase Justified -Final Approval - Type II 348.00 382.00 Increase Justified -Development Review ($0 - 50,000) -Application - Type I 696.00 766.00 Increase Justified -Type II 2,956.00 3,252.00 Increase Justified -Final Approval - Type I 90.00 100.00 Increase Justified -Type II 522.00 574.00 Increase Justified

-Development Review ($50,001 - 200,000) -Application - Type I 868.00 954.00 Increase Justified -Type II 3,826.00 4,208.00 Increase Justified -Final Approval - Type I 110.00 120.00 Increase Justified -Type II 604.00 664.00 Increase Justified -Development Review ($200,001 - 500,000) -Application - Type I 1,218.00 1,340.00 Increase Justified -Type II 4,692.00 5,162.00 Increase Justified -Final Approval - Type I 134.00 148.00 Increase Justified -Type II 696.00 766.00 Increase Justified -Development Review ($500,001 - 1,000,000) -Application - Type I 1,566.00 1,722.00 Increase Justified -Type II 6,088.00 6,696.00 Increase Justified -Final Approval - Type I 174.00 192.00 Increase Justified -Type II 868.00 954.00 Increase Justified -Development Review ($1,000,001 - 2,500,000) -Application - Type I 2,086.00 2,294.00 Increase Justified -Type II 7,482.00 8,230.00 Increase Justified -Final Approval - Type I 218.00 240.00 Increase Justified -Type II 1,042.00 1,146.00 Increase Justified -Development Review ($2,500,001 - 5,000,000) -Application - Type I 2,606.00 2,866.00 Increase Justified -Type II 9,568.00 10,524.00 Increase Justified -Final Approval - Type I 266.00 292.00 Increase Justified -Type II 1,132.00 1,246.00 Increase Justified -Development Review ($5,000,001 - 10,000,000) -Application - Type I 3,304.00 3,634.00 Increase Justified -Type II 12,178.00 13,396.00 Increase Justified -Final Approval - Type I 348.00 382.00 Increase Justified -Type II 1,218.00 1,340.00 Increase Justified -Development Review ($10,000,001 - 25,000,000) -Application - Type I 4,000.00 4,400.00 Increase Justified -Type II 14,786.00 16,264.00 Increase Justified -Final Approval - Type I 438.00 482.00 Increase Justified -Type II 1,472.00 1,620.00 Increase Justified -Development Review ($25,000,001 - 50,000,000) -Application - Type II 19,138.00 21,052.00 Increase Justified -Final Approval - Type II 1,912.00 2,104.00 Increase Justified

17 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Development Review ($50,000,001 - 100,000,000) CURRENT -Application - Type II 27,130.00 29,842.00 Increase Justified PLANNING -Final Approval - Type II 2,606.00 2,866.00 Increase Justified (continued) -Development Review ($100,000,001 +) -Application - Type II 34,788.00 38,266.00 Increase Justified -Final Approval - Type II 3,480.00 3,828.00 Increase Justified

-Dwelling in District "B" - Application, Type II 1,566.00 1,612.00 CPI, rounded -Extension - Application, Type II 1,566.00 1,722.00 Increase Justified -Flood Plain/Drainage Hazard Alteration -Application - Type I 696.00 766.00 Increase Justified -Type II 2,260.00 2,486.00 Increase Justified -Type III 3,132.00 3,446.00 Increase Justified -Hardship Relief Variance - Application, Type II 1,566.00 1,722.00 Increase Justified -Historic/Cultural Resource -Application - Type II 1,566.00 1,722.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Home Occupation -Application - Type I 260.00 268.00 CPI, rounded -Type II 1,300.00 1,430.00 Increase Justified -Home Occupation Renewal -Application - Type I 120.00 124.00 CPI, rounded -Type II 378.00 416.00 Increase Justified -Land Div., Multi-Family & Mobile Home (2-3) -Application - Type II 4,762.00 5,238.00 Increase Justified -Final Approval - Type II 652.00 718.00 Increase Justified -Land Div., Multi-Family & Mobile Home (4-10) -Application - Type II 6,718.00 7,390.00 Increase Justified -Final Approval - Type II 1,084.00 1,192.00 Increase Justified -Land Div., Multi-Family & Mobile Home (11-25) -Application - Type II 7,610.00 8,370.00 Increase Justified -Final Approval - Type II 1,302.00 1,432.00 Increase Justified -Land Div., Multi-Family & Mobile Home (26-50) -Application - Type II 9,788.00 10,766.00 Increase Justified -Final Approval - Type II 1,520.00 1,672.00 Increase Justified -Land Div., Multi-Family & Mobile Home (51-75) -Application - Type II 13,046.00 14,350.00 Increase Justified -Final Approval - Type II 1,742.00 1,916.00 Increase Justified -Land Div., Multi-Family & Mobile Home (76-100) -Application - Type II 16,308.00 17,938.00 Increase Justified -Final Approval - Type II 2,172.00 2,390.00 Increase Justified

-Land Div., Multi-Family & Mobile Home (101-150) -Application - Type II 19,572.00 21,530.00 Increase Justified -Final Approval - Type II 2,390.00 2,628.00 Increase Justified -Land Div., Multi-Family & Mobile Home (151-200) -Application - Type II 23,922.00 26,314.00 Increase Justified -Final Approval - Type II 2,826.00 3,108.00 Increase Justified -Land Div., Multi-Family & Mobile Home (201-300) -Application - Type II 29,352.00 32,288.00 Increase Justified -Final Approval - Type II 3,590.00 3,948.00 Increase Justified -Land Div., Multi-Family & Mobile Home (301-450) -Application - Type II 39,140.00 43,054.00 Increase Justified -Final Approval - Type II 4,352.00 4,788.00 Increase Justified -Land Div., Multi-Family & Mobile Home (451-650) -Application - Type II 50,010.00 55,010.00 Increase Justified

18 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Final Approval - Type II 5,436.00 5,980.00 Increase Justified CURRENT -Land Div., Multi-Family & Mobile Home (651-900) PLANNING -Application - Type II 63,056.00 69,362.00 Increase Justified (continued) -Final Approval - Type II 6,518.00 7,170.00 Increase Justified -Land Div., Multi-Family & Mobile Home (900 +) -Application - Type II 76,236.00 83,860.00 Increase Justified -Final Approval - Type II 7,610.00 8,370.00 Increase Justified -Land Divisions - Phased Projects -Final Approval - based on number of lots/units per phase -Manufactured Home in Urban Res. Dist. (Sect 430.76) -Application - Type I 348.00 382.00 Increase Justified -Minor Revision to Prelim. Land Div. Approval -Application - Type I 696.00 766.00 Increase Justified -Type II 1,740.00 1,914.00 Increase Justified -Miscellaneous -Application - Type I 522.00 574.00 Increase Justified -Type II 1,740.00 1,914.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified

-Modification and/or Removal of Condition(s) -Application - Type II 1,740.00 1,914.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Modifications of Standards through Site Analysis -Application - Type I 348.00 382.00 Increase Justified -Non-Conforming Use -Application - Type I 520.00 572.00 Increase Justified -Type II 2,260.00 2,486.00 Increase Justified -Property Line Adjustment (Flag Lot Only Type II) -Application - Type I 348.00 382.00 Increase Justified -Type II 1,740.00 1,914.00 Increase Justified

-Quarries (Initial Request) - Application, Type II 5,162.00 5,678.00 Increase Justified -Quarries (Review) -Application - Type II 2,606.00 2,866.00 Increase Justified -Final Approval - Type II 522.00 574.00 Increase Justified -Review of Condition(s) -Application - Type II 2,260.00 2,486.00 Increase Justified -Type III 3,132.00 3,446.00 Increase Justified -Single Family Accessory Dwelling Unit -Application - Type I 522.00 538.00 CPI, rounded -Type II 1,740.00 1,914.00 Increase Justified -Type III 2,606.00 2,866.00 Increase Justified -Solar Access Permit - Application, Type II 1,740.00 1,914.00 Increase Justified

-Special Use -Application - Type I 522.00 574.00 Increase Justified -Type II 2,260.00 2,486.00 Increase Justified -Type III 3,132.00 3,446.00 Increase Justified -Temporary Health Hardship -Application - Type II 1,300.00 1,338.00 CPI, rounded -Renewal 378.00 390.00 CPI, rounded -Temporary Use -Application - Type I 174.00 192.00 Increase Justified -Type II 1,300.00 1,430.00 Increase Justified -Tree Removal Permit -Application - Type I 174.00 192.00 Increase Justified

19 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Type II 1,740.00 1,914.00 Increase Justified CURRENT -Variance - Application, Type III 2,606.00 2,866.00 Increase Justified PLANNING -Vested Right - Application, Type III 2,606.00 2,866.00 Increase Justified (continued) -Wetland Enhancement -Application - Type II 2,260.00 2,486.00 Increase Justified -Final Approval - Type II 522.00 574.00 Increase Justified -Withdrawal of application: fee refunded, Less Less County Costs Less County Costs Fee refund less costs incurred by County -Costs incurred by County

Application Surcharges and Associated Fees -Access Permit, Plus, 402.00 Delete Deleted Moved to LUT Operations - Bond per Driveway 250.00 Delete Deleted Moved to LUT Operations -Deferral/Continuation of Hearing -Notice over 21 days in advance 310.00 340.00 Increase Justified -Notice within 21 days of Hearing 776.00 854.00 Increase Justified -Expedited Review - Land Divisions 1,916.00 2,108.00 Increase Justified -Reconsideration of Decision - Type I 174.00 192.00 Increase Justified -Remand from LUBA 1,436.00 1,580.00 Increase Justified -Rural Development Review Surcharge(Ground Water?) 62.00 68.00 Increase Justified -Sight Distance Survey 155.00 New fee justified -Transportation Report (>= 500 ADT & Type I) 310.00 340.00 Increase Justified -Type II to Type III 1,436.00 1,580.00 Increase Justified -Traffic Impact Statement 188.00 350.00 Increase Justified -Planned Development -added surcharge to: -Transit Oriented District -Type II - 10 units or less/$200,000 or less 2,008.00 2,208.00 Increase Justified -Type II - More than 10 units/over $200,000 4,014.00 4,416.00 Increase Justified -Type III - 10 units or less/$200,000 or less 4,344.00 4,778.00 Increase Justified -Type III - More than 10 units/over $200,000 6,370.00 7,006.00 Increase Justified

Measure 37: for initial building permit/ land development app - Director Review 1,035.00 1,138.00 Increase Justified - Board of Commissioner Review 1,863.00 2,050.00 Increase Justified

Measure 49: Initial building permit/land development app -Director Review 5,850.00 New fee justified

Development Compliance -Building Permit Revision -<$75,000 value 50.00 54.00 Increase Justified -$75,000 to 500,000 value 350.00 386.00 Increase Justified ->$500,000 value 520.00 572.00 Increase Justified

-DMV Review - License Renewal 44.00 48.00 Increase Justified -New Business 106.00 116.00 Increase Justified -Flood Plain Elevation 26.00 28.00 Increase Justified -Flood Plain Determination (Site Inspection) 90.00 100.00 Increase Justified -OLCC Review - License Renewal 10.00 10.00 ORS 471.166(7)(8), Plus $25 application fee charged by CAO -New Business 75.00 75.00 ORS 471.166(7)(8), Plus $25 application fee charged by CAO -Change in ownership, location or privilege 35.00 35.00 ORS 471.166(7)(8), Plus $25 application fee charged by CAO -Sign Permits - All 84.00 92.00 Increase Justified

Appeals Fees -Appeals to Hearings Officer -All Type I 922.00 1,014.00 Increase Justified

20 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Type II Rural 250.00 250.00 ORS 215.416(11)(b) CURRENT -Type II Urban (All others) 250.00 250.00 ORS 215.416(11)(b) PLANNING -Traffic Impact Fee Appeal Fee 2,588.00 2,846.00 Increase Justified (continued) -Appeals to Board of Commissioners-All Urban 1,436.00 1,580.00 Increase Justified

LUT Mailing Fee for Individual Notice of Land Use LONG RANGE Ordinance Hearings 8.00 8.00 PLANNING Plan Amendment Application -If application filed, pre-application conference Cost Cost -Processing of application Cost Cost -Deposit on Cost 2,100.00 3,500.00 Increase Justified -Application Appeal Cost Cost -Deposit on Cost 704.00 725.00 CPI, rounded -Reconsideration Cost Cost -Deposit on Cost 649.00 670.00 CPI, rounded UGB Minor Locational Adjustment Review Fee Cost Cost -Deposit on Cost 649.00 670.00 CPI, rounded

Minor Boundary Changes -Annexation or withdrawal of territory to/from a district involving 100 or less property owners Cost Cost -Deposit on Cost 1,200.00 3,000.00 Increase Justified -Extraterritorial extension of water or sewer service by a district Cost Cost -Deposit on Cost 1,200.00 5,000.00 Increase Justified Major Boundary Changes -The formation, merger, consolidation or dissolution of a district or city or annexation or withdrawal from a district involving more than 100 property owners Cost Cost -Deposit on Cost 5,500.00 7,500.00 Increase Justified Mapping fees - Payable to METRO Mineral & Aggregate Ordinance Processing Cost Cost -Deposit on Cost 15,000.00 25,000.00 Increase Justified Community Plan Document 8.00 8.00 Rural/Natural Resource Plan 15.00 15.00 Transportation Plan Background Document 15.00 15.00 Transportation Plan (Printed) 16.00 16.00 Transportation Plan Technical Appendix 6.00 6.00 Planning Commission Agenda, Per Year 13.00 13.00 Industrial Revenue Bond Application Review Cost Cost -Deposit on Cost 1,000.00 1,030.00 CPI, rounded Comprehensive Plan Elements Documents Cost of Reproduction Cost of Reproduction Small Business Loan Application Review Cost Cost -Deposit on Cost 1,000.00 1,030.00 CPI, rounded Special Staff Projects Cost Cost Complete Set Comprehensive Framework Documents (Except the Comm Development Code) on CD 25.00 25.00

LUT Reapportionment For Special Assessments 230.00 230.00 ROAD FUND Contract Bid Documents CAPITAL PROJECT -small projects (up to 25 plan sheets) 15.00 15.00 MANAGEMENT -medium projects (26-50 plan sheets) 20.00 20.00 -large projects (51-100 plan sheets) 25.00 25.00 -x-large projects (over 100 plan sheets) 50.00 50.00

21 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments

LUT Development Application Fee Cost Cost ROAD FUND -Land Division - Urban (Partitions) 95.00 98.00 CPI, rounded Rural reviewed through access permit. ENGINEERING -Land Division/Subdivision 175.00 175.00 -Land Division - Development 160.00 165.00 CPI, rounded Fee plus cost if application does not meet County Plan Check, Administration, Inspection Road Standards. Not on existing road change and Road Establishment Deposit Cost Cost in road alignment. -Deposit on Cost required (less Development Application Cost), based on estimated cost of public improvement: -estimated cost of $0 to 10,000, Plus, 3,625.00 3,735.00 CPI, rounded -for each add'l $1 over $10,000 up to $20,000 + 10% 10% -for each add'l $1 over $20,000 up to $50,000 + 8% 8% -for each add'l $1 over $50,000 up to $80,000 + 6% 6% -for each add'l $1 over $80,000 up to $100,000 + 4% 4% -for each add'l $1 over $100,000 up to $300,000 + 2% 2% -for each add'l $1 over $300,000 up to $500,000 + 1% 1% -for amounts over $500,000 0.5% 0.5% Uniform Road Improvement Design Standards -Book (one time pick up) 16.00 16.00 -Book (mailed, with updates) 19.00 19.00 Development & Road Condition Investigation Cost Cost House Move Permit Cost Cost -Deposit on Cost required 245.00 250.00 CPI, rounded Manufactured Housing Move Permit $8.00 + Cost $8.00 + Cost Traffic Engineering Study/Analysis/Investigation Cost Cost Residential Speed Cushion Purchase -Administration Deposit on cost 1,475.00 1,500.00 CPI, rounded -Construction Cost Cost Cost Film and Video Permit 115.00 118.00 CPI, rounded Special Events Permit 115.00 118.00 CPI, rounded Road Closure Fee -If less than 30 days, Required Deposit 1,000.00 1,000.00 -If longer than 30 days, Required Deposit 2,000.00 2,000.00 Traffic Control Device - Deposit on Cost Required Cost Cost Exception: -Maintenance work by county crews Waived Waived -Emergency closures/Spills and Accidents Waived Waived

LUT The Operations Division Manager may suspend or waive one or more of the following ROAD FUND fees otherwise applicable to a proposed activity: individual right of way permit; OPERATIONS inspection fee; bond fee; and right of way permit fee through sidewalk only. Suspen- sion or waiver may be approved if the proposed activity covered by the permit will have a substantial benefit to the county and the benefit will be greater than the amount of the fee. All other permit requirements still apply if the fee is waived or suspended.

Transportation Permit 8.00 8.00 ORS 818.200, 818.270(1)

Access Review Surcharge 90.00 100.00 Fee structure change Received by Operations Division for Land Development Services

Individual Existing Access Review Permit 312.00 145.00 Fee structure change Review and approval of existing access (single trip)

Individual Right-of-Way Permit 205.00 315.00 Fee structure change (Fee to be reduced by cost of Access Review, if previously done)

Individual Right-of-Way Permit--Seasonal Irrigation (one time) 70.00 72.00 CPI, rounded Individual Right-of-Way Permit--Agricultural/Seasonal Access 70.00 72.00 CPI, rounded

22 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT Individual Right-of-Way Permit--Sidewalk Only 35.00 36.00 CPI, rounded ROAD FUND Individual Right-of-Way Permit--Bond Fee OPERATIONS - Individual Right-of-Way Bond/Deposit Base Amount 270.00 280.00 CPI, rounded (continued) - Plus, - Bond/Deposit Additional Amount per square foot on traveled portion of roadway 58.00 60.00 CPI, rounded Total bond/deposit would be base amt. + # of sq.ft. x unit cost OR - Bond/Deposit Additional Amount per lineal foot over 100 feet outside of traveled roadway 2.90 3.00 CPI, rounded Total bond/deposit would be base amt. + # of sq.ft. x unit cost OR - Bond/Deposit Amount equal to a state-licensed Permittee presents a cost estimate to the County from a P.E. professional engineer's estimate Cost Cost P.E.'s estimate supersedes need for Bond Base Amount. - Individual Right-of-Way Bond/Deposit for Seasonal Irrigation Only 270.00 280.00 CPI, rounded - Individual Right-of-Way Bond/Deposit for Sidewalk Only None None Bridge Crossing Permit--for travel weight exceeding posted limit Cost Cost No Spray Permit--includes one set of signs marking an area for no herbicide spraying 17.00 17.50 CPI, rounded - Each additional set of No-spray signs 8.50 8.75 CPI, rounded Existing Map Fee 13.00 13.50 CPI, rounded - Plus, Map Material, Per Square Foot 0.50 0.55 CPI, rounded Custom Map Fee Cost Cost

LUT Refunds will be given to customers withdrawing plats or surveys prior to any work SURVEYOR being performed by the Survey Section. In cases where partial work has been performed, actual costs incurred will be charged against the original fee, and the balance remaining will be refunded to the applicant.

Fee for repeated calculations and Field Inspections Cost Cost WCC 3.30.060 Subdivision Plat Checking Cost Cost Plus fee for Filing of Survey -Base Fee Deposit, Plus, 2,200.00 2,200.00 -Per Lot & tract Deposit 50.00 50.00 Subdivision Plat Checking (Post-monumentation) Cost Cost -Base Fee Deposit (minimum), Plus, 300.00 300.00 -Per Lot & tract Deposit 40.00 40.00 Cemetery Plat Checking Cost Cost Plus fee for Filing of Survey -Deposit - % of estimated cost 120% 120% Condominium Plat Checking Cost Cost Plus fee for Filing of Survey -Deposit - % of estimated cost 120% 120% Partition Plat Checking Cost Cost Plus fee for Filing of Survey -Deposit required 1,200.00 1,200.00 Plat Monumentation Affidavit Fee + Recording fee 145.00 145.00 Other Fees: -County Surveyor Road Vacation Filing/Index Fee 100.00 100.00 Collected by A&T from other city jurisdictions. -Public Land Corner -Preservation fee 5.00 5.00 -Replacement of Destroyed Public Land Corner Cost Cost ORS 209.140(1) & 209.150 -Deposit - % of estimated cost 120% 120% -Filing of Report of a Survey 350.00 350.00 ORS 209.260 -Filing of Survey (non-plat boundaries only) 350.00 350.00 -Filing of Survey for plat boundary Cost Cost Plus fee for Filing of Survey -Deposit required 860.00 860.00 -Address Issuance (each) 80.00 80.00 -Requested Address Change (each) 165.00 170.00 CPI, rounded -Street Naming Cost Cost

23 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments LUT -Minimum fee 280.00 280.00 SURVEYOR -Deposit -% of estimated Cost, less minimum 120% 120% (continued) Map Fees: -Microfiche or Scanned Doc Prints -(8.5 x 11) and (11 x 17), Per Page 1.50 1.50 -(18 x 24) and (30 x 30), 1st Page 4.00 4.00 -(18 x 24) and (30 x 30), each additional page 2.00 2.00 -Custom Reproduction Printing -Engr. Copier, Per Square Foot 1.00 1.00 -Minimum fee 6.00 6.00 -Custom Maps Cost Cost Certification Copies -First Page 8.00 8.00 -Each Additional Page 4.00 4.00 Review Approval and Marking Affidavits of Correction, Plus, recording fee 50.00 50.00 ORS 92.170, 100.115(7) and 209.255. Vacations of Public Property Cost Cost -Minimum fee 280.00 280.00 Includes survey map updates. -Deposit - % of estimated Cost, less minimum 120% 120% ORS 92.065(1) Other Services not detailed above Cost Cost

METZGER PARK Metzger Local Improvement District (LID) Park R: Refundable; subject to excessive cleanup costs or if number of persons exceeds number stated on application NTNR: Non-transferable/Non-refundable

Metzger Park Hall Use Fees Full Building Rental -Cleaning/Security Deposit (R) 200.00 200.00 -Cancellations -Advance notice 30 days or more 55.00 55.00 -Advance notice under 30 days 120.00 120.00 -Rental Fees -Weekdays (Monday to Friday) -First through Seventh Hour, per Hour 70.00 70.00 -Eighth Hour and Greater, per Hour 85.00 85.00 -Weekends (Saturday & Sunday) and Holidays -First through Seventh Hour, per Hour 90.00 90.00 -Eighth Hour and Greater, per Hour 95.00 95.00

Meeting Room Rental -Cleaning/Security Deposit (R) 120.00 120.00 -Meeting, Per Hour 40.00 40.00 Special Use Events -Application Fee (NTNR) 120.00 120.00 -Staff Cost, per Hour 50.00 50.00 -Cleaning/Security Deposit (R) 230.00 230.00 -Site Use Fee & Deposits (see Rental Fees above)

PARKS Scoggins Valley Park/Henry Hagg Lake R: Refundable; subject to excessive cleanup costs or if number of persons exceeds number stated on application NTNR: Non-transferable/Non-refundable

24 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PARKS Group User Fees (continued) -Small Group Picnic Areas Reservation Fees: (NTNR) -Small Groups (1 - 50) 150.00 150.00 -Medium Groups (51 - 100) 180.00 180.00 -Large Groups (101 - +) 200.00 200.00 -Cleaning/Security Deposit: (R) -Small Groups (1-50) 55.00 55.00 -Medium Groups (51-100) 105.00 105.00 -Large Groups (101 - +) 175.00 175.00 -Large Group Picnic Areas Reservation Fees: (NTNR) -Small Groups (1 - 75) 210.00 210.00 -Medium Groups (76 - 150) 280.00 280.00 -Large Groups (151 - +) 350.00 350.00 -Cleaning/Security Deposit: (R) -Small Groups (1 - 75) 85.00 85.00 -Medium Groups (76 - 150) 150.00 150.00 -Large Groups (151 - +) 235.00 235.00

Commercial Use Fees Still Photography Site Use -Small Group Areas -1 to 5 Hours, Per Hour 30.00 30.00 -6 to 24 Hours, Per Hour 55.00 55.00 -Large Group Areas -1 to 5 Hours, Per Hour 55.00 55.00 -6 to 24 Hours, Per Hour 120.00 120.00

Group User Fees Filming/Video -Small Group Areas -1 to 5 Hours, Per Hour 55.00 55.00 -6 to 10 Hours, Per Hour 120.00 120.00 -11 to 15 Hours, Per Hour 175.00 175.00 -16 to 24 Hours, Per Hour 235.00 235.00 -Large Group Areas -1 to 5 Hours, Per Hour 120.00 120.00 -6 to 10 Hours, Per Hour 235.00 235.00 -11 to 15 Hours, Per Hour 355.00 355.00 -16 to 24 Hours, Per Hour 470.00 470.00 Long Term Shoots - Still Photography Site Use Long term shoots (more than a 24 hour period) are or Group User Filming/Video Varies Varies negotiable and are eligible for a discount. Vehicle Access for Commercial Filming/Video -Primary Vehicles, Per Day 35.00 35.00 -Additional Vehicles for minor load/unload, Per Day 10.00 10.00 -Commercial vehicles (RV's, trucks, etc.), Per Day 120.00 120.00

Vehicle Access - Day Use Passes -Auto/Truck 5.00 5.00 -Auto & Boat Combination 6.00 6.00 Boat: includes kayaks, rafts, jet-skis, boats, wind Season Passes surfboards, canoes, etc. -Auto/Truck 50.00 50.00 -Auto & Boat Combination 55.00 55.00 -Senior Citizen (Auto/Truck, Auto & Boat Combo) 35.00 35.00 -2nd/Replacement Pass 20.00 20.00 Special Use Events -Application Fee (NTNR) 120.00 120.00 -Staff Cost, per Hour 50.00 50.00

25 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PARKS -Cleaning/Security Deposit (R) 235.00 235.00 (continued) -Vehicle Access Fees (see fees above) -Site Use Fee & Deposits (see Group User Fees)

PUBLIC HEALTH Community Health: Note: Most Community Health fees are set to recover the full cost of services. A sliding scale based on ability to pay has been developed for most of these fees.

Sexually Transmitted Diseases (STD) -Male Sexually Transmitted Diseases ($25.00 minimum) 91.00 94.00 CPI, rounded -Female Sexually Transmitted Diseases ($25.00 minimum) 125.00 129.00 CPI, rounded -STD Recheck (Male) 62.50 64.50 CPI, rounded -STD Recheck (Female) 62.50 64.50 CPI, rounded -STD DIS Referral N/C N/C -STD State Meds N/C N/C -Wart Treatment Only 45.50 47.00 CPI, rounded

HIV Testing (minimum $25.00) 28.50 29.50 CPI, rounded

Immunizations (for eligible clients, the fee is the current Medicaid rate) -Injection Charge ($7.50 minimum per injection for first 3 injections) -1st Injection 29.00 30.00 CPI, rounded -each additional injection over three ($10.00 minimum 14.50 15.00 CPI, rounded per injection) -Flu Injections (includes vaccine) 29.00 30.00 CPI, rounded

Tuberculosis (TB) -PPD 29.00 30.00 CPI, rounded -TB Read (Positive) 29.00 30.00 CPI, rounded

Family Planning -Initial Visit 133.00 137.00 CPI, rounded -Annual Visit 133.00 137.00 CPI, rounded -Deferred pelvic visit 103.00 106.50 CPI, rounded -IUD counseling 109.00 112.50 CPI, rounded -IUD insertion 121.00 125.00 CPI, rounded -IUD removal 51.00 53.00 CPI, rounded -IUD recheck 51.00 53.00 CPI, rounded -Contraceptive Refill 45.50 47.00 CPI, rounded -Pill Problem Visit 89.50 92.50 CPI, rounded -Infection Check 108.00 111.50 CPI, rounded -Infection Recheck 54.00 56.00 CPI, rounded -Repap 60.50 62.50 CPI, rounded -Problem Repap 76.00 78.50 CPI, rounded -Breast Exam 50.50 52.50 CPI, rounded -Repeat Breast Exam 50.50 52.50 CPI, rounded -Pregnancy Testing Visit 45.50 47.00 CPI, rounded -Depo visit 45.50 47.00 CPI, rounded

Laboratory - In House -Hemoglobin 12.00 12.50 CPI, rounded -Pregnancy UCG 12.00 12.50 CPI, rounded -Urinalysis, Dipstick 12.00 12.50 CPI, rounded -Wet Smear 34.00 35.50 CPI, rounded -Biokit 45.50 Delete Deleted

26 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PUBLIC HEALTH General (continued) -Communicable Disease Screen (unrelated to investigation) 28.50 29.50 CPI, rounded -Collection/Handling Blood 9.50 10.00 CPI, rounded -DNA 41.50 43.00 CPI, rounded -Consultation - Nurse (per 10 minutes) 15.50 16.00 CPI, rounded -Consultation - Nurse Practitioner (per 10 minutes) 20.00 21.00 CPI, rounded -Consultation - MD (per 10 minutes) 45.50 47.00 CPI, rounded -Outside Lab Tests Actual Cost Actual Cost -Pharmaceuticals Actual Cost Actual Cost -Handling & Administration (% of Actual Cost) 10% 10% Oregon standard assessment

Vital Records: -Birth Certificate (first copy) 20.00 20.00 ORS 432.146, OAR 333-011-0106(1) set by State -Additional copy ordered at same time 15.00 15.00 ORS 432.146, OAR 333-011-0106(1) set by State -Death Certificate (first copy) 20.00 20.00 ORS 432.146, OAR 333-011-0106(1) set by State -Additional copy ordered at same time 15.00 15.00 ORS 432.146, OAR 333-011-0106(1) set by State

Environmental Health:

General -Environmental Health Inspection/Consultation, per hour 94.00 97.00 CPI, rounded 1 hour minimum charge -Application withdrawal fee if application is withdrawn 47.00 48.00 CPI, rounded Half hour of consultation rate prior to service ORS 624.510, OAR 333-012-0050 through -0070

Food Services Licenses (Food Services licenses issued in October thru December are prorated to 50% of the fee) -Full Service Restaurant -0 to 15 Seats 487.00 497.00 Increase Justified -16 to 50 Seats 545.00 557.00 Increase Justified -51 to 150 Seats 603.00 616.00 Increase Justified -over 150 Seats 719.00 735.00 Increase Justified -Limited Service Restaurant (defined by the State as: 353.00 352.00 Decrease Justified "Serving only prewrapped sandwiches, or a single dish or food product, & nonperishable beverages.") -Community Food Service (benevolent feeding site) 68.00 71.00 Increase Justified -Bed & Breakfast (Doesn't include Tourist license fee) 295.00 274.00 Decrease Justified -Senior Meal Site 176.00 71.00 Decrease Justified -Temporary Restaurant -Multiple operations under the same ownership, at the same event, and operating at same time and location -First 2 booths 218.00 223.00 Increase Justified -Each additional booth 64.00 65.00 Increase Justified -Credit for advance application of 7 or more days -32.00 -32.00 -For profit (up to 30 days of continually operation) 160.00 164.00 Increase Justified -Credit for advance application of 7 or more days -10.00 -10.00 -For profit (operating in a group of 6 or more) Total fee for each temporary restaurant, operating in a -up to 3 months 497.00 New fee justified grouping of six or more, on an intermittent basis, at the -up to 4 months 557.00 New fee justified same location two or more times within a 30-day period -up to 5 months 616.00 New fee justified will not exceed the annual county restaurant license fee. -6 months or more 735.00 New fee justified -Benevolent (per event) 34.00 36.00 Increase Justified -Commissary 419.00 428.00 Increase Justified -Commissary (within a licensed restaurant) 361.00 369.00 Increase Justified -Warehouse 302.00 309.00 Increase Justified -Mobile Unit Class I (All Prepackaged) 367.00 378.00 Increase Justified -Mobile Unit Class II (Food Dispensing Only) 367.00 378.00 Increase Justified

27 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PUBLIC HEALTH -Mobile Unit Class III (Proc. Foods Other than Raw) 425.00 438.00 Increase Justified (continued) -Mobile Unit Class IV (Processing Any Foods) 484.00 497.00 Increase Justified -Mobile Unit licensed in another Oregon jurisdiction 25.00 New fee set by ORS ORS 624.650(1); fee is per event

-Vending Machines -1 to 10 machines 302.00 309.00 Increase Justified -11 to 20 machines 419.00 428.00 Increase Justified -21 to 30 machines 535.00 547.00 Increase Justified -31 to 40 machines 651.00 666.00 Increase Justified -41 to 50 machines 768.00 785.00 Increase Justified -51 to 75 machines 884.00 904.00 Increase Justified -76 to 100 machines 1,000.00 1,023.00 Increase Justified -101 to 250 machines 1,116.00 1,142.00 Increase Justified -251 to 500 machines 1,233.00 1,261.00 Increase Justified -501 to 1,000 machines 1,349.00 1,380.00 Increase Justified -1,001 to 1,500 machines 1,465.00 1,499.00 Increase Justified -more than 1,500 machines 1,582.00 1,618.00 Increase Justified -License Reinstatement Fee (per month) 100.00 100.00 ORS 624.490(2) set by State -License Recheck Inspection Fee 117.00 108.00 Decrease Justified OAR 333-012-0053(6)

Food Services Plan Review -Restaurant -New limited service 312.00 323.00 Increase Justified -0 to 50 Seats 469.00 486.00 Increase Justified -51 or more Seats 623.00 644.00 Increase Justified -Minor remodel 283.00 293.00 Increase Justified -Major remodel 312.00 323.00 Increase Justified -Addition of one self-service area 283.00 293.00 Increase Justified same fee as minor remodel -Addition of seating requiring addition of restrooms 283.00 293.00 Increase Justified same fee as minor remodel -Commissary 469.00 486.00 Increase Justified same fee as 0 to 50 seats -Mobile Unit -Class I or II 312.00 323.00 Increase Justified -Class III 383.00 397.00 Increase Justified -Class IV 401.00 415.00 Increase Justified -Remodel 283.00 293.00 Increase Justified same fee as minor remodel -Warehouse 312.00 323.00 Increase Justified

Food Handler and Training -Food Handler Cards -New or Renewal (3 years) 10.00 10.00 ORS 624.570(5) set by State -Duplicate 5.00 5.00 ORS 624.570(5) set by State -Exam Fee per exam (plus card fee upon passing) 5.00 5.00 ORS 624.570(5) set by State -Certificate/Card 5.00 5.00 ORS 624.570(5) set by State -Restaurant Manager/Food Safety Training (per student), 38.00 39.00 CPI, rounded plus cost of training materials

Schools -School Food Service Program Inspections (regular school year and summer lunch programs) -High Schools (per inspection) 276.00 256.00 Decrease Justified -Junior High Schools (per inspection) 210.00 194.00 Decrease Justified -Elementary Schools (per inspection) 177.00 162.00 Decrease Justified -School Satellite Facility 144.00 131.00 Decrease Justified -USDA Sites 112.00 99.00 Decrease Justified -Competitive School Food Service Sites 144.00 131.00 Decrease Justified -Re-inspections Schools & USDA Sites 106.00 94.00 Decrease Justified

28 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PUBLIC HEALTH -Summer Lunch Programs (non-school locations) 177.00 162.00 Decrease Justified (continued) -School Cafeteria Plan Review -New 469.00 444.00 Decrease Justified -Minor Remodel 313.00 296.00 Decrease Justified -Major Remodel 364.00 346.00 Decrease Justified

Child Care Facility Inspections Child Care Facility Inspections -Child Care Centers -with infants & toddlers 276.00 256.00 Decrease Justified -without infants & toddlers 210.00 194.00 Decrease Justified -Certified Family Homes -with infants & toddlers 210.00 194.00 Decrease Justified -without infants & toddlers 144.00 131.00 Decrease Justified -After School Programs 144.00 131.00 Decrease Justified -Other 184.00 168.00 Decrease Justified -Other--Kitchen Only 144.00 131.00 Decrease Justified -Re-inspection 106.00 94.00 Decrease Justified -Plan Review - Child Care Facilities -with infants & toddlers 469.00 444.00 Decrease Justified -without infants & toddlers 417.00 395.00 Decrease Justified -After School 331.00 314.00 Decrease Justified -Remodel 364.00 346.00 Decrease Justified

Senior Centers Delete Deleted -Routine (1 Inspection) 176.00 Delete Deleted -Re-inspection 106.00 Delete Deleted

Jails -Jail Inspection 304.00 283.00 Decrease Justified -Holding Cell Inspection 139.00 126.00 Decrease Justified -Re-inspection 106.00 94.00 Decrease Justified

Pools/Spas/Wading Pools/Fountain Spray Pools -License Fee -Year Around 348.00 372.00 Increase justified Plus state fee -Additional Pool - Year Round 258.00 276.00 Increase justified Plus state fee -Seasonal 174.00 186.00 Increase justified Plus state fee -Additional Pool - Seasonal 129.00 138.00 Increase justified Plus state fee -Re-inspection 101.00 108.00 Increase justified -License Renewal Late Fee (per month delinquent) 57.00 59.00 CPI, rounded -Variance Inspections (non-permitted) 326.00 348.00 Increase justified -Residential Pool Fence Inspection (Unincorporated) 258.00 276.00 Increase justified -Plan Review -New 1,133.00 1,218.00 Increase justified -Additional (concurrent w/ new) 932.00 1,002.00 Increase justified -Major Alteration 877.00 943.00 Increase justified -Minor Alteration 803.00 864.00 Increase justified

Tourist and Travelers Facilities -Hotels and Motels -1 to 50 Units 112.00 120.00 Increase justified Plus state fee -51 to 75 Units 169.00 180.00 Increase justified Plus state fee -76 to 100 Units 225.00 240.00 Increase justified Plus state fee -101 or more Units 281.00 300.00 Increase justified Plus state fee -Plus, per unit over 100 2.00 2.00 Plus state fee

29 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PUBLIC HEALTH -Re-inspection 84.00 90.00 Increase justified (continued) -Plan Review -1 to 50 Units 312.00 333.00 Increase justified -51 to 75 Units 352.00 375.00 Increase justified -76 to 100 Units 399.00 426.00 Increase justified -101 or more Units 450.00 480.00 Increase justified

-Recreational Parks -Seasonal -1 to 50 Units 112.00 120.00 Increase justified Plus state fee -51 to 75 Units 169.00 180.00 Increase justified Plus state fee -76 to 100 Units 225.00 240.00 Increase justified Plus state fee -101 or more Units 281.00 300.00 Increase justified Plus state fee -Plus, per unit over 100 2.00 2.00 Plus state fee -Year Around -1 to 50 Units 225.00 240.00 Increase justified Plus state fee -51 to 75 Units 337.00 360.00 Increase justified Plus state fee -76 to 100 Units 450.00 480.00 Increase justified Plus state fee -101 or more Units 562.00 599.00 Increase justified Plus state fee -Plus, per unit over 100 2.00 2.00 Plus state fee -Revisit 112.00 120.00 Increase justified Plus state fee -Picnic Parks -Seasonal (1 Inspection) 112.00 120.00 Increase justified Plus state fee -Year-round (2 Inspections) 225.00 240.00 Increase justified Plus state fee -Revisit 112.00 120.00 Increase justified Plus state fee -Organizational Camps -Seasonal (1 Inspection) 225.00 240.00 Increase justified Plus state fee -Year-round (2 Inspections) 450.00 480.00 Increase justified Plus state fee -Revisit 112.00 120.00 Increase justified Plus state fee -Plan Review 312.00 333.00 Increase justified -Late Payment Fee (beginning 15 days after 50% of fee per month 50% of fee per month ORS 446.323(2) expiration of license)

Mass Gathering -Mass Gathering permit 5,000.00 5,000.00 ORS 433.750(6), fee set by State

On-Site Sewage Disposal -Site Inspection (All fees exclude relevant DEQ surcharge) -New Site Residential & Commercial -First or only lot 534.00 550.00 CPI, rounded OAR 340-071-140(1)(a)(A)(i) Plus DEQ surcharge -Each additional lot 427.00 440.00 CPI, rounded OAR 340-071-140(1)(a)(A)(ii) Plus DEQ surcharge -Commercial Facility or Community System 534.00 550.00 CPI, rounded OAR 340-071-140(1)(a)(B)(i) Plus DEQ surcharge -each 500 gal. or portion thereof above 1000 gal. 135.00 139.00 CPI, rounded OAR 340-071-140(1)(a)(B)(ii)

-Construction Installation Permits - Residential and Commercial (First 1000 gal. projected flow) -Standard on-site system 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(i) Plus DEQ surcharge -Pressure distribution 1,176.00 1,211.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(VII) Plus DEQ Surcharge -Pump Systems (in addition to permit) 45.00 46.00 CPI, rounded OAR 340-071-140(1)(b)(A)(iv) -Redundant system 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(VIII) Plus DEQ surcharge -Seepage pit 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(X) Plus DEQ surcharge -Steep slope 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(XII) Plus DEQ surcharge -Tile dewatering 1,176.00 1,211.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(XIII) Plus DEQ surcharge -Seepage trench 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(XI) Plus DEQ surcharge -Aerobic system 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(I) Plus DEQ surcharge -Gray water-waste disposal sump 332.00 342.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(VI) Plus DEQ surcharge

30 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments PUBLIC HEALTH -Capping-fill 1,097.00 1,130.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(II) Plus DEQ surcharge (continued) -Sand filter 1,176.00 1,211.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(IX) Plus DEQ Surcharge -Alternative treatment technology 1,176.00 1,211.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(IX) Plus DEQ Surcharge -Saprolite system 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(A)(ii)(IV) Plus DEQ surcharge -Pre-cover re-inspection (discretionary) 276.00 284.00 CPI, rounded OAR 340-071-140(1)(b)(A)(iii) -Projected sewage flow greater than 1000 gal. -per 500 gallons or part thereof 67.00 69.00 CPI, rounded OAR 340-071-140(1)(b)(B) -Alteration permit - Major 647.00 666.00 CPI, rounded OAR 340-071-140(1)(b)(E)(i) Plus DEQ surcharge -Minor 344.00 354.00 CPI, rounded OAR 340-071-140(1)(b)(E)(ii) Plus DEQ surcharge -Repair permit, Residential - Major 309.00 318.00 CPI, rounded OAR 340-071-140(1)(b)(F)(i)(I) Plus DEQ surcharge -Minor 191.00 197.00 CPI, rounded OAR 340-071-140(1)(b)(F)(i)(II) Plus DEQ surcharge -Permit renewal, reinstatement, or transfer -with field visit 355.00 366.00 CPI, rounded OAR 340-071-140(1)(b)(D)(i) Plus DEQ surcharge -without field visit 124.00 128.00 CPI, rounded OAR 340-071-140(1)(b)(D)(ii) Plus DEQ surcharge

-Commercial Plan Reviews -600 to 1000 gallons per day 270.00 278.00 CPI, rounded OAR 340-071-140(1)(b)(C)(ii) -Each 500 gallons or part thereof above 1000 45.00 46.00 CPI, rounded OAR 340-071-140(1)(b)(C)(iii) -Other Inspections -Holding tank inspection fee 240.00 247.00 CPI, rounded OAR 340-071-140; rate set by State -Existing System, no water test 472.00 486.00 CPI, rounded OAR 340-071-140(1)(j) Plus DEQ surcharge -Authorization notice - with field visit 472.00 486.00 CPI, rounded OAR 340-071-140(1)(c)(A) Plus DEQ surcharge -without field visit 124.00 128.00 CPI, rounded OAR 340-071-140(1)(c)(B) Plus DEQ surcharge -Pumper Truck Inspection (first truck) 108.00 111.00 CPI, rounded OAR 340-071-140(1)(h)(E)(i) -each additional 57.00 59.00 CPI, rounded OAR 340-071-140(1)(h)(E)(ii) -Annual/biennial evaluation inspections -evaluation of temporary/hardship-mobile home 287.00 296.00 CPI, rounded OAR 340-071-140(1)(e) -alternative system 287.00 296.00 CPI, rounded OAR 340-071-140(1)(d) -File Review 40.00 41.00 CPI, rounded -Annual report evaluation fee -Holding tanks 25.00 26.00 CPI, rounded OAR 340-071-140; rate set by State -Other 50.00 52.00 CPI, rounded OAR 340-071-140; rate set by State

Other Environmental Health Activities -Water Sampling -Information sample -Coliform 34.00 35.00 CPI, rounded -Nitrate 108.00 111.00 CPI, rounded -Both 129.00 133.00 CPI, rounded -Loan check without septic or Commercial Sample -Coliform 108.00 111.00 CPI, rounded -Nitrate 109.00 112.00 CPI, rounded -Both 129.00 133.00 CPI, rounded -Loan check with septic -Coliform (Plus water sample lab cost) 472.00 486.00 CPI, rounded OAR 340-071-140(1)(j) Plus DEQ surcharge & lab costs -Nitrate (Plus water sample lab cost) 472.00 486.00 CPI, rounded OAR 340-071-140(1)(j) Plus DEQ surcharge & lab costs -Both (Plus water sample lab cost) 472.00 486.00 CPI, rounded OAR 340-071-140(1)(j) Plus DEQ surcharge & lab costs -Burial Site -Permit 225.00 232.00 CPI, rounded

Solid Waste and Recycling: Noise Variance WCC 8.24.025 -General Purpose Noise Variance Permit 83.00 85.00 CPI, rounded -Type II Noise Variance Permit 2,000.00 2,000.00

31 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments

SHERIFF'S Uniform Security/Delivery (3 hour minimum) OFFICE -Per Hour 79.00 80.00 CPI, rounded -each additional deputy 69.00 70.00 CPI, rounded -each additional vehicle 10.00 10.00 Vehicle Compliance Program Fee 10.00 Delete Deleted Gambling Permits 46.00 47.00 CPI, rounded

Concealed Weapon Permit - New 65.00 65.00 ORS 166.291(5)(a) -Renewal 50.00 50.00 ORS 166.291(5)(a) -Duplicate 15.00 15.00 ORS 166.291(5)(a) Personnel ID Cards 5.00 5.00 Data Search Actual cost Actual cost -Plus, Direct Materials Actual cost Actual cost Second-hand Dealer's License 390.00 390.00 Occasional Second-hand Dealer's License 162.00 162.00 Criminal Report/Inmate Records (paper)/ Records Checks - first 10 pages 8.00 8.00 -each additional 10 pages 2.00 2.00 ORS 192.440(3) Criminal Report (audio), Per Tape 12.00 12.00 Criminal Report (video), Per Tape 14.00 14.00

Alarm System Permit 17.00 17.00 False Alarm Response, Per Car -Per response after 1st 37.00 38.00 CPI, rounded False Alarm Administrative Fee -Residential/Com'l.False Alarm 13.00 13.00 Alarm System Penalties -Delinquent Application/Renewal/Payment 17.00 17.00 -Residential/Com'l.False Alarm, each after 3rd 110.00 113.00 CPI, rounded -Governmental False Alarm, each after 5th 110.00 113.00 CPI, rounded -Reinstatement Penalty 30.00 30.00 Washington County Code 8.12.127 (F)

Policy Manual on CD 5.00 5.00 Fingerprinting - up to 2 sets 15.00 15.00 -each additional set 2.00 2.00

Civil Fees: -Writ of Garnishment 15.00 15.00 ORS 18.652(5) -Summons, Petition -Up to two persons at same address 28.00 28.00 ORS 21.410(1)(a) -Three or more persons at same address, per person 15.00 15.00 ORS 21.410(1)(a) -Notice with Enforcement Process 28.00 28.00 ORS 21.410(1)(a), plus enforcement process fee. -Enforcement Process 47.00 47.00 ORS 21.410(1)(b) -Plus, security and inventory services after first hour Actual Cost Actual Cost ORS 21.410(1)(b) -Plus, reasonable amount for Keepers fee Variable Variable ORS 21.410(1)(b)

Sale of property -Advertising, posting, sale preparation, conducting the sale, and certified mail Actual Cost Actual Cost ORS 18.930(5) -Deposit on Real Property Foreclosure & Sale 578.00 595.00 CPI, rounded -Deposit on Personal Property Foreclosure & Sale 163.00 168.00 CPI, rounded Pre-sale of Real Property Notices 28.00 28.00 ORS 18.924(4): ORS 21.410(1)(a)

Post-sale of Real Property Notices 50.00 51.50 CPI, rounded ORS 18.944(1)(a): ORS 18.930(4)

32 6/9/2008 11:32 AM WASHINGTON COUNTY FEE SCHEDULE Exhibit "A"

Adopted Proposed FY 2007-08 FY 2008-09 Department Description Fee ($) Fee ($) Action Taken Comments SHERIFF'S -Creation of Conveyance 15.00 15.00 ORS 21.410(1)(c) OFFICE -Copying of Processes, Orders and Notices, Per File 3.00 3.00 ORS 21.410(1)(d) (continued) -Entering & Processing Distraint Warrants for State Agencies, Per Warrant 6.25 6.25 ORS 21.410(1)(e) Impounded Auto Processing Fee 60.00 60.00 ORS 809.720(3)(c) Witness Fees -Criminal 5.00 5.00 ORS 44.415 & ORS 44.554 -Civil 30.00 30.00 ORS 44.415 & ORS 44.554 -Telephone Expert (sworn Officer) 80.00 80.00 ORS 44.415 & ORS 44.554 -Expert Witness (sworn Officer) 160.00 160.00 ORS 44.415 & ORS 44.554 Mug Shot Photos 4.00 4.00 Case Photograph Fees plus postage & print charges 14.00 14.00 -3 x 5 - each print 0.36 0.37 CPI, rounded -5 x 7 - each print 1.80 1.85 CPI, rounded -8 x 10 - each print 3.60 3.70 CPI, rounded -CD's - each 1.50 1.50 Prisoner Board Reimbursement -Per day, all Outside Agencies 75.00 75.00 Prisoner Transport - per mile per person 1.00 1.00

Incarceration Fee, Per Day 60.00 60.00 ORS 169.151(1)(a) Inmate Medical Office Visit 10.00 10.00 ORS 169.150(2) Medical Screening Fee 10.00 10.00 ORS 169.150(2) Substance test 12.00 12.00 DNA Collection Fee 5.00 5.00 WILOJ Weekend Supervision, Per Day Per Person 25.00 25.00 Transfer Assessment Fee 26.00 26.00 Forced Release Assessment Fee 30.00 30.00 Jail Video Recorded Events (Copies on DVD/CD/VHS) -First Hour 42.00 New fee justified -Each Additional 1/2 Hour 21.00 New fee justified Reserve Deputy Testing/Training Fee 19.00 19.00 Background Investigation (Level 1 - Basic) 74.00 76.00 CPI, rounded Background Investigation (Level 2) 384.00 395.00 CPI, rounded Background Investigation (Level 3) 569.00 586.00 CPI, rounded Background Investigation (Level 4 - Full) 855.00 880.00 CPI, rounded Professional: Backgrounds/PSU Actual Cost Actual Cost Public Records Requests Actual Cost Actual Cost

33 6/9/2008 11:32 AM

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR WASHINGTON COUNTY, OREGON

3 In the Matter of Adopting a Fee Schedule ) RESOLUTION AND ORDER 4 for 2008-2009, Repealing the Prior Fee ) Schedule and Classifying the Fees as ) No. 5 Not Subject to Property Tax Limitations )

6 This matter having come before the Board at its regular meeting on June 17, 2008; and

7 It appearing to the Board that from time-to-time the Board finds it necessary and in the

8 public interest to adopt a fee schedule for services provided by the County; and

9 It appearing to the Board that the Finance Division of the Department of Support Services,

10 in conjunction with the various Departments, has analyzed costs and recommended the fees set

11 forth in Exhibit “A” as necessary and reasonably calculated to cover the costs for the services

12 identified therein; and

13 It appearing to the Board that the Board has provided an opportunity for public comment

14 on the proposed fees as required by ORS 294.160; now, therefore, it is

15 RESOLVED AND ORDERED that Exhibit “A,” the “Washington County Fee Schedule,”

16 hereby is adopted as the fees to be charged for the services specified therein, effective July 1, 2008,

17 to continue in effect until repealed or amended; and it is further

18 RESOLVED AND ORDERED that the 2007-08 Fee Schedule adopted by Resolution

19 and Order No. 07-116, as subsequently amended, shall be repealed and no longer effective as of

20 11:59 p.m., June 30, 2008; and it is further

21 ////

22 ////

Page 1 – RESOLUTION AND ORDER (FEE SCHEDULE 2008-2009) 07-0079

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

1 RESOLVED AND ORDERED that the fees set forth in Exhibit “A” hereby are classified

2 for purposes of ORS 310.145 as not subject to the limits of Section 11b, Article XI of the Oregon

3 Constitution; and it is further

4 RESOLVED AND ORDERED that the Finance Division shall take such steps as are

5 necessary to implement this action.

6 DATED this 17th day of June, 2008.

7

8 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 9

10

11 CHAIRMAN

12

13 RECORDING SECRETARY 14

15

16

17

18

19

20

21

22

Page 2 – RESOLUTION AND ORDER (FEE SCHEDULE 2008-2009) 07-0079

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636 AGENDA

BOARD OF DIRECTORS HOUSING AUTHORITY OF WASHINGTON COUNTY

Agenda Category: Consent—Housing Authority (CPO All)

Agenda Title: APPROVE THE HOUSING AUTHORITY OPERATING BUDGET FOR FY 2008-2009

Presented by: Susan A. Wilson, Executive Director

SUMMARY (Attach Supporting Documents if Necessary)

The Department of Housing Services prepares an annual operating budget for the Housing Authority in conjunction with and in support of the budget of the Department of Housing Services. The Housing Services budget is included in the Washington County budget.

In May, 2004 the HUD Regional Office conducted an independent assessment of the Financial Management Operations of the Authority. In their report, HUD recommended annual approval of the Housing Authority operating budget by your Board.

In response to this recommendation, the Department formed a budget committee, comprised of the Housing Advisory Committee, which has reviewed the budget and recommends approval by your Board.

This budget reflects continuing operations, with shortfalls of federal revenues offset by existing reserves and sale of 13 houses from the Public Housing inventory. The presentation of the budget with respect to program structure complies with federal requirements.

The Budget Committee asked that it be noted that the revenue from the sale of public housing units is being used to underwrite capital and operating expenses for the Affordable Housing program. Staff anticipates this issue will be resolved through a variety of strategies, including the refinancing of the affordable housing bond portfolio.

Copies of this budget are available for review at the Clerk's desk.

DEPARTMENT’S REQUESTED ACTION: That your Board approve the 2008-09 operating budget for the Housing Authority of Washington County

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

H.A.

Agenda Item No. 1.a.

Date: 6/17/08

AGENDA

BOARD OF DIRECTORS HOUSING AUTHORITY OF WASHINGTON COUNTY

Agenda Category: Consent – Housing Authority (CPO12F & 4B)

Agenda Title: APPROVE ONE YEAR EXTENSION OF PROPERTY MANAGEMENT AGREEMENT

Presented by: Susan A. Wilson, Executive Director

SUMMARY (Attach Supporting Documents if Necessary)

On July 19, 2005, your Board approved the proposal to award a two-year contract for property management services of 269 units of affordable housing owned by the Housing Authority to Infinity Property Management, Inc. During this two-year period and the first extension period, Infinity has accomplished a solid job of providing professional property management services to these properties, as evidenced by its ability to sustain reasonable costs and increase income while maintaining occupancy at 95% for the 2007-2008 extension period.

This agenda requests that your Board accept and approve a 1 (one) year extension for property management services provided by Infinity Property Management. Contract Number BCC05-0876 for Bonita Villa and The Colonies Apartments in Tigard, and Villager, Parkside and Van Rich Apartments in Forest Grove will terminate on June 30, 2008.

Article 1.3 of the Property Management Agreement allows the Housing Authority of Washington County (Owner) to renew the original Agreement for up to three additional years. This is the second requested annual extension and there are no proposed changes to the original contract in either costs or service. A continuation of this contract is in the best interest of the County and the Housing Authority.

DEPARTMENT’S REQUESTED ACTION: 1) That your Board accepts the proposal and award a one (1) year contract extension, July 1, 2008 through June 30, 2009. 2) Authorize the Chair, or designee, to execute requirement contract(s) as needed.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

H.A.

Agenda Item No. 1.b.

Date: 6/17/08

MINUTES

WASHINGTON COUNTY BOARD OF COMMISSIONERS

APRIL 22, 2008

CONVENED: 6:45 p.m.

BOARD OF COMMISSIONERS: Chairman Tom Brian - Absent Vice Chair Dick Schouten Commissioner Desari Strader - Absent Commissioner Roy Rogers Commissioner Andy Duyck

Chairman Tom Brian was not present due to another commitment in Salem. Commissioner Roy Rogers joined the meeting by telephone from Salem where he was attending a function on other County business.

STAFF: Robert Davis, County Administrator Dan Olsen, County Counsel Kathy Lehtola, Director, LUT Bob Cruz, Counsel, CWS Dave Schamp, LUT Operations Andy Back, LUT Planning Rich Hobernicht, A&T Rob Reasoner, Sr. Client Services Tech Rodney Bynoe, Tech Services Marian Larkin, Recording Secretary

PRESS: Kathy Gorman, The Oregonian

1. CONSENT AGENDA

Vice Chair Schouten convened the meeting and announced that Commissioner Rogers was joining the meeting via telephone.

Vice Chair Schouten announced the following changes:

• Item 1.c. – Approve Bid Award and Authorize Execution of Contracts for the 2008 Culvert Replacement Program

Two awards of bid were announced for this item:

Project Group A: There is award of bid to Kerr Contractors, Inc. in the amount of $208,132.75. Project Group B: There is award of bid to Lyda Excavating in the amount of $194,952.50.

• Item 1.h. – A map was provided for the County lease renewals for FY ’08-09

• Item 1.i. – Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Jordan Park was added to the Consent Agenda for approval

It was moved to adopt the Consent Agenda as modified.

Motion – Duyck 2nd – Rogers Vote – 3-0

LAND USE AND TRANSPORTATION

1.a. RO 08-52 Authorize Traffic Impact Fee Annual Adjustment (All CPOs) (Approved Under Consent Agenda)

1.b. RO 08-53 Approve Declaration of Necessity and Protective Rent Payments for Right-of-Way Acquisition for the 209th – Butternut Creek Culvert Project (CPO 6, 10) (Approved Under Consent Agenda)

1.c. MO 08-152 Approve Bid Award and Authorize Execution of Contracts for the 2008 Culvert Replacement Program (All CPOs) (Approved Under Consent Agenda)

1.d. RO 08-54 Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Taylor Ridge (CPO 1) (Approved Under Consent Agenda)

1.e. RO 08-55 Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Conklin Partition (CPO 6) (Approved Under Consent Agenda) HEALTH AND HUMAN SERVICES

1.f. MO 08-153 Authorize County Counsel to Develop Changes to Chapter 8.04 (Solid Waste Control) and Chapter 8.09 (Solid Waste Disposal Sites) of the Washington County Code (All CPOs) (Approved Under Consent Agenda)

1.g. MO 08-154 Grant Waiver and Authorization to Contract with Virginia Garcia Memorial Health Center to Support Implementation of Tigard High School Health Center (Approved Under Consent Agenda)

SUPPORT SERVICES

1.h. MO 08-155 Renewal of Lease Agreements for FY 2008-09 (All CPOs) (Approved Under Consent Agenda)

1.i. (OFF DOCKET) RO 08-56 Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Jordan Park (Approved Under Consent Agenda)

2. ORAL COMMUNICATION (2 MINUTE OPPORTUNITY)

Ellen Saunders, 47950 NW Dingheiser Road, Manning, Oregon, addressed the Board regarding Applebee Airport. She cited an incomplete application was sent to the Applebees and to Mr. Davis of LDC Design Group. She stated that the County stated there was a deadline of May 19, 2008 for Case file: L0800026 accepted by the County on January 9, 2008. This application requested to add aircraft for private agricultural use. As a representative of Neighbors Against Apple Valley Expansion (NAAVE), she opposed the request and stated her belief that more planes would not likely be used for private or agricultural use. She stated that many existing violations on the airport site are still unresolved and that many documents were submitted. Terry Lawler, LUT staff was to provide some information that has not been received. Since NAAVE have not heard anything, they provided a list of questions to the Board for the record. She hoped that they would hear back from the County by Mr. Applebee’s deadline of May 19, 2008.

NAAVE’s outstanding questions were:

1. Is Mike Applebee going to be allowed to continue operating a commercial non- agricultural aviation operation on Apple Valley Airport? 2. Will the county enforce code violations? How? 3. How much will he be charged for each violation? Will the charge go up if is recurring and how much will it be? 4. Will the county make him take down the buildings that are in violation? 5. Where is the Fire Road that was required? Where is the foam that is mandatory? What has been done about the extra fire department training? 6. What is the condition of the septic system? When has it last been checked? 7. Will health and safety regulations for commercial operations be enforced? 8. Is the property being taxed as a private personal use only airport or is it being taxed as the commercial airport that it appears to be?

Ms. Saunders concluded that she hoped this would not be necessary to take any of more of the Board’s time.

Ms. Iris Barnard, 2247 NW Ardebeth Lane, Banks stated she lived within 1000’ of Apple Valley Airport and wanted to submit pictures of the fuel truck on the property. She stated she would email them to the County.

Jeff Holmes, 47700 NW Chrysler Drive, Banks hoped to yield his 2-minutes of time under Oral Communication to Dave Bratton should he need it. Commissioner Duyck mentioned that normally the Board’s practice was not to stack time. Vice Chairman Schouten suggested this be considered. Commissioner Rogers objected that this has not been done and it was suggested that he consider taking 5-minutes at the end of the meeting.

David Bratton, 22440 NW Ardabeth Lane, Banks asked about answers to some questions Commissioner Rogers helped champion on his behalf. As a concerned constituent, he mentioned that NAAVE endured a lengthy and costly land use proposition. He stated that actions speak louder than words and that it appeared the Board was setting aside the land use ruling. He was concerned and asked that the Board curb the illegal activity that Mike Applebee is conducting based on his different interpretation of the law. He suggested that the Liquefied Natural Gas line would proceed through the County’s health and safety review in a bigger way. He mentioned that the Applebee operation was no different that a restaurant and expressed that a civil case on malfeasance was on his mind. Since prevailing, Mr. Bratton believed that County hasn’t done anything and this made it difficult to trust the Board on bigger issues coming before the County.

Kathy Lehtola mentioned that she had Ms. Saunders letter and that she did not have any updates. Commissioner Duyck addressed that this was not a proper place for a dialogue. He stated that Mr. Bratton deserved a response, although he didn’t believe that it would satisfy him. Commissioner Duyck cited a NAAVE letter that stated that Mr. Applebee operated a commercial airport. He did not believe there was proof that a commercial airport was being operated. Kathy Lehtola stated that she will meet with Land Development staff and ensure all the questions are answered right away. Commissioner Duyck asked the entire Board be copied on the responses.

3. BOARDS AND COMMISSIONS 3.a. MO 08-149 Announce Vacancies on Boards and Commissions (All CPOs)

Vice Chairman Schouten announced that there were a number of vacancies to be filled on various Boards and Commissions. Robert Davis mentioned there were several Boards and Commissions available for recruiting.

3.b. MO 08-156 Appoint Members to the Enhanced Sheriff Patrol District (ESPD) Budget Committee and the Urban Road Maintenance District (URMD) Budget Committee (All CPOs)

Robert Davis stated that two members were being asked to serve on the ESPD and URMD Budget Committees. A motion was made to appoint Barbara Brennan and reappointed Gary Schutz to the ESPD and URMD Budget Committees for terms expiring June 30, 2010.

Motion – Duyck 2nd – Rogers Vote – 3-0

4. PUBLIC HEARING – LAND USE AND TRANSPORTATION 4.a. MO 08-150 Fourth Reading, Second Public Hearing of Proposed Ordinance No. 691 – an Ordinance Amending the Traffic Impact Fee (TIF) (All CPOs)

A motion was made to read by title only.

Motion – Rogers 2nd – Duyck Vote – 3-0

Dan Olsen read the proposed Ordinance title. The public hearing was opened.

Andy Back, LUT staff, asked the Board to hold the public hearing and continue the item until May 27, 2008. Commissioner Schouten stated that there would be changes for the Board to consider at a later date. Commissioner Duyck noted that Matrix Development submitted a letter for consideration on the matter. The public hearing was closed.

A motion was made to continue Ordinance 691 for the fifth reading and third public hearing for May 27, 2008.

Motion – Duyck 2nd – Rogers Vote – 3-0

4.b. RO 08-50 Authorize Improvements to SW Summit Avenue – Local Improvement District (LID) (CPO 11)

Motion – Rogers 2nd – Duyck Vote – 3-0

Greg Clemmons, LUT Operations stated that the SW Summit Avenue LID petition was received and approved February 19, 2008. Nineteen of thirty-six property owners (38 parcels) signed the petition for chip seal of Summit Avenue in Cherry Grove for 0.76 miles of roadway. The cost estimate was $74,067 for the LID participants. Developed partials would split one share and undeveloped partials would be rated at a half share each.

The public hearing was opened.

Mr. David Modrell, Box 744, Cornelius stated that he lived on Oak Street. The first time he learned about this LID, the residents on Oak and Peach Streets were not included. When he heard about the LID, he thought that under 50% of the residents on Oak and Peach Street would not be for the LID. He felt that most residents recognized they had made a choice to live on a gravel road. He also thought that there was only one access for an additional property that may change the ratio to 19/37 properties. He also expressed concern about the traffic speed on the new surface.

Mr. Tony Muniz, 9943 SW Summit Ave., Gaston stated that he understood his neighbors concerns. He mentioned that the concerns on Summit Ave. involved safety, health and property values. Summit Avenue provides access for adjacent streets and considerable recreational usage. About $1,000 is spent yearly on dust control. Mr. Muniz felt that the County’s Engineer’s solution would be satisfactory to resolve some issues like the problems the postal service encounters when the road washes out. Road wear and dust issues would also be eliminated. Since the majority of homeowners desired the LID, he hoped the Board would approve the request.

Commissioner Duyck commended the staff for the fine work they do on behalf of homeowners seeking LID improvements.

Laurie Knights, 56964 SW Oak, Gaston asked about the price of oil rising and the cost of the road improvements.

The public hearing was closed.

Greg Clemmons confirmed there were 38 parcels with 36 property owners in favor. He mentioned that the speed limit would be referred to the traffic engineering division who routinely evaluated the road for additional signage. Greg mentioned that the ordinance allows up to 25% change in the estimate due to factors such as oil prices, but the County has never exceeded this estimate. A contingency is built in and routinely the County does the work below the estimate. Commissioner Duyck asked about the proposal and the remonstrance process for properties owners. Greg Clemmons mentioned that once 50% or more of property owners approve the LID petition that a 2/3 remonstrance from property owners could kill the proposal. Greg confirmed that there were 19 of 36 property owners in favor of the LID.

A motion was made to approve the Resolution and Order authorizing the LID improvements for SW Summit Ave.

Motion – Rogers 2nd – Duyck Vote: 3-0

5. ASSESSMENT AND TAXATION 5.a. RO 08-51 Approve Assessment and Taxation Expenditures and Grant Document for FY 2008-09

A motion was made to approve a Resolution and Order adopting the proposed expenditures for FY 2008-09.

Motion – Rogers 2nd – Duyck Vote – 3-0

6. SHERIFF’S OFFICE 6.a. MO 08-151 Adopt the Proposed Plan Regarding the Use of Deadly Force by Law Enforcement for Washington County (All CPOs)

Vice Chair Schouten announced that this item was removed for consideration at the Board’s May 6, 2008 meeting.

7. ORAL COMMUNICATION (5 MINUTE OPPORTUNITY)

Commissioner Duyck stated that the NAAVE document contained serious charges and that at this point, LUT staff analysis did not conclude the same findings. Kathy Lehtola mentioned that staff would make this clear in their response. She stated that staff has gone out to the site to verify the facts and it has not been easy to do. Commissioner Duyck stated that the same charges are made repeatedly and addressed by the County. It appeared that the Board has been unresponsive. He cited an example that the field truck did not contain fuel, gets moved, and it isn’t verifiable that it is always there. Commissioner Schouten requested that the questions and answers be provided to Board when completed.

8. BOARD ANNOUNCEMENTS

Commissioner Schouten mentioned that the Board does meet on April 29 and the next meeting would be on May 6, 2008.

9. ADJOURNMENT: 7:20 p.m.

Motion – Rogers 2nd – Duyck Vote – 3-0

MINUTES APPROVED THIS ____ DAY ______2008

______RECORDING SECRETARY CHAIRMAN

MINUTES

WASHINGTON COUNTY BOARD OF COMMISSIONERS

MAY 27, 2008

CONVENED: 6:33 p.m.

BOARD OF COMMISSIONERS: Chairman Tom Brian Vice Chair Dick Schouten Commissioner Roy Rogers Commissioner Andy Duyck

Commissioner Desari Strader was away on business tonight.

STAFF: Robert Davis, County Administrator Dennis Mulvihill, Government Affairs Officer Dan Olsen, County Counsel Lawrence Odell, Assistant Director, LUT Andy Back, Principal Planner, LUT Bob Cruz, Deputy General Manager, CWS Bruce Griswold, Business Operations, CWS Linda Gray, CPO Coordinator Jim Thiessen, Audiovisual Specialist Barbara Hejtmanek, Recording Secretary

PRESS: Kathy Gorman, The Oregonian

APPROVAL OF MINUTES: May 6, 2008

1. CONSENT AGENDA

Chairman Brian announced the addition of an off docket item to the Consent Agenda. The item is from the Board of Commissioners office and is entitled “Schedule Board Retreat”. (MO 08-192)

It was moved to adopt the Consent Agenda, as amended.

Motion – Rogers 2nd – Duyck Vote – 4-0

CLEAN WATER SERVICES

1.a. CWS RO 08-15 Acquire Easements for Sanitary Sewer and Temporary Easement for Construction of Sanitary Sewer (Approved Under Consent Agenda)

1.b. CWS MO 08-47 Approve Second Amendment to Melvin Mark Properties LLC Contract for Maintenance of the Administrative Building Complex (ABC), Field Operations and Water Quality Lab (CPO 2 & 9) (Approved Under Consent Agenda)

1.c. CWS RO 08-16 Adopt a Resolution and Order Transferring Appropriations in Fiscal Year 2007-08 (Approved Under Consent Agenda)

1.d. CWS RO 08-17 Adopt a Resolution and Order Dissolving the Capital Replacement Fund (106) and Transferring the Fund Balance to the General Fund (101) for Fiscal Year 2007-08 (Approved Under Consent Agenda)

1.e. CWS MO 08-48 Authorize the General Manager to Negotiate and Sign the Fourth Amendment to the Joint Funding Agreement for the Tualatin Basin Water Supply Project/Tualatin Project Title Transfer (Approved Under Consent Agenda)

LAND USE AND TRANSPORTATION

1.f. MO 08-180 Appoint Representative to West Bull Mountain Technical Advisory Committee (CPO 4B & 4K) (Approved Under Consent Agenda)

BOARDS AND COMMISSIONS

1.g. MO 08-181 Approval of the Washington County Cultural Plan for 2008 to 2015 from the Washington County Arts, Heritage and Humanities Coalition (Approved Under Consent Agenda)

HEALTH AND HUMAN SERVICES

1.h. MO 08-182 Approve Extensions for Commission on Children and Families Contracts and Program Funding Priorities for the Request for Proposals Cycle (Approved Under Consent Agenda)

SHERIFF’S OFFICE

1.i. MO 08-183 Contract with Tri-Met and the City of Portland for Provision of Westside Light Rail Transit Police Services (Approved Under Consent Agenda)

SUPPORT SERVICES

1.j. MO 08-184 Grant Waiver/Authorize Contracts for Housing Services (Approved Under Consent Agenda)

1.k. MO 08-185 Authorize Purchase Orders for Miscellaneous Medications for the Department of Health and Human Services (Approved Under Consent Agenda)

1.l. MO 08-186 Authorize Purchase Orders for Law Library Circulation Materials (Approved Under Consent Agenda)

1.m. MO 08-187 Authorize Purchase Orders for Radio/Telephone/Pager Rental and Service with Spring Nextel Communications (Approved Under Consent Agenda)

1.n. MO 08-188 Approve the Use of Qualified Rehabilitation Facilities for Temporary Employment Services (Approved Under Consent Agenda)

1.o. MO 08-189 Authorize Purchase Orders for Cooperative Library Circulation Materials and Annual Reference Resource Subscriptions (Approved Under Consent Agenda)

1.p. MO 08-190 Authorize Purchase Order for Copiers, Copier Supplies and Maintenance (Approved Under Consent Agenda)

1.q. MO 08-191 Award Contract to Youth Contact for Divorce Transition Services (Approved Under Consent Agenda)

2. ORAL COMMUNICATION (2 MINUTE OPPORTUNITY)

Ross Youngblood, 20870 SW 87th Court, Tualatin, Oregon, stated that he sent an email to Commissioner Duyck this morning regarding a problem he is having with Building Services concerning a remodeling permit. He told the Board that the structural review, which he estimates should take about eight weeks, is now at sixteen weeks. Mr. Youngblood indicated that he is having significant difficulty getting an ETA. He mentioned that both the Plans Examiner and the Structural Engineer are on holiday today and added that he will try to reach them tomorrow. Mr. Youngblood was concerned that in a period of a housing slump, he has contractors, vendors and architects waiting for the ETA. He told the Board that he can wait but he does need to know when. Mr. Youngblood noted that some people may not be able to wait. He felt that the County may need more structural engineers to analyze these plans. Mr. Youngblood felt that staff may need some time to react to his concern and said that he will be out of town next week.

Chairman Brian encouraged Mr. Youngblood to make an appointment to talk to staff. He knew that staff generally try to accommodate people.

Mr. Youngblood stated that staff have been very helpful every time he has dealt with them. He remarked that the computer system online is very good.

Lawrence Odell offered Mr. Youngblood his card and assured the Board that staff will follow up on this issue.

Commissioner Duyck apologized that he did not see Mr. Youngblood’s email. He said that he noticed that he has not been receiving very many emails and suspected there may be something wrong with his server.

Mr. Youngblood said that he talked with Commissioner Duyck’s assistant and learned that she would forward the email to him.

3. BOARDS AND COMMISSIONS 3.a. MO 08-178 Appointments to the Civil Service Commission (All CPOs)

It was moved to appoint Brian O’Driscoll, Michael Ewing and Rennia Meek to two-year terms expiring May 31, 2010.

Motion – Schouten 2nd – Duyck Vote – 4-0

3.b. MO 08-179 Appointment to the Solid Waste Advisory Committee (All CPOs)

There was a motion to appoint Michael (Mickey) McKay to the Solid Waste Advisory Committee for a term expiring May 27, 2013.

Motion – Schouten 2nd – Duyck Vote – 4-0

Chairman Brian thanked all volunteers who serve on the County’s Advisory Committees. He encouraged the public to go online to access the Citizen Involvement Application or to call the County Administrative Office to request one to be mailed. Chairman Brian observed that the Board and County departments do rely on these Boards and Commissions quite a bit.

4. PUBLIC HEARING – CLEAN WATER SERVICES 4.a. CWS RO 08-14 Hold a Public Hearing and Adopt a Resolution and Order Approving a Supplemental Budget for Fiscal Year 2007-08

Bruce Griswold announced that this is a public hearing on the Supplemental Budget for the Fiscal Year 2007-2008.

The public hearing was opened.

No public testimony was offered.

The public hearing was closed.

It was moved to adopt a Resolution and Order approving a Supplemental Budget in accordance with Oregon Budget Law.

Motion – Rogers 2nd – Duyck Vote – 4-0

5. PUBLIC HEARING – LAND USE AND TRANSPORTATION 5.a. MO 08-193 Fifth Reading, Third Public Hearing of Proposed Ordinance No. 691 – an Ordinance Amending the Traffic Impact Fee (TIF) (All CPOs)

Chairman Brian noted that this topic was the subject of discussion at Board Worksession earlier today. He announced that the Board intends to continue this matter to August 5, 2008. Chairman Brian said that, meanwhile, there will be additional meetings of the Washington County Transportation Coordinating Committee, which is chaired by Commissioner Rogers. He encouraged participation in this process, as we look to develop this revision in the Traffic Impact Fee.

There was a motion to read Proposed Ordinance No. 691 by title only.

Motion – Rogers 2nd – Duyck Vote – 4-0

Dan Olsen read the proposed ordinance by title.

Andy Back recommended that the Board continue this public hearing to August 5, 2008. He observed that this issue has been around for a few months. Mr. Back said that staff originally intended to place this on the May ballot if all parties could agree on certain things. He related that this was not possible. Mr. Back reported that staff continues to work with the development and citizen communities.

The public hearing was opened.

No public testimony was provided.

It was moved to continue the public hearing to August 5, 2008.

Motion – Duyck 2nd – Schouten Vote – 4-0

Commissioner Rogers stated that during today’s Worksession, the Board not only talked about the TIF ordinance and that process but also about the MSTIP. He noted that there has been some discussion as to whether or not that particular measure might make it to an election in 2008. Commissioner Rogers reported that the Board was unanimous that this will definitely not make it on the ballot in 2008. He anticipated a discussion to occur sometime in 2009 about this. Commissioner Rogers made this announcement because he was aware that people are following that particular issue.

6. PUBLIC HEARING – COUNTY COUNSEL 6.a. ADOPTED Third Reading, First Public Hearing of Proposed Ordinance No. 699 – an Ordinance Prohibiting Graffiti and Possession of Graffiti Implements, Requiring Timely Removal of Graffiti by Property Owner, Imposing Penalties and Adopting Related Provisions and Declaring an Emergency (All CPOs)

There was a motion to read Proposed Ordinance No. 699 by title only.

Motion – Duyck 2nd – Rogers Vote – 4-0

Dan Olsen read the proposed ordinance by title.

Mr. Olsen informed the Board that this ordinance was requested by the Sheriff’s Office to address the problem of graffiti in the unincorporated area of the County. He stated that the ordinance is very similar to ordinances adopted throughout the metropolitan area to address this problem. Mr. Olsen said that the major provisions of the proposed ordinance include prohibiting graffiti and possession of graffiti implements; those terms are defined in the ordinance. He commented that the ordinance requires a property owner or person responsible for property to remove graffiti in a timely manner unless there is a hardship. Mr. Olsen went on to say that the ordinance imposes penalties for violation up to $500 per violation. He concluded that this ordinance declares an emergency so that these prohibitions may take effect immediately.

The public hearing was opened.

No public testimony was given.

The public hearing was closed.

Commissioner Schouten characterized this ordinance as a public nuisance and civil action-oriented type of ordinance.

Dan Olsen remarked that the ordinance is designed to get at the nuisance aspects of graffiti and said that it does contain an exemption if a property owner has authorized the artwork on a wall in order to distinguish between legitimate artwork and graffiti. He summarized that it is primarily designed to give the Sheriff’s Office another tool for addressing this quickly because studies indicate that moving on graffiti quickly limits it from expanding.

Commissioner Schouten stated that graffiti has been and is currently very much a public nuisance. He agreed that it needs to be removed as quickly as possible after law enforcement has done the proper documentation and analysis of the graffiti. Commissioner Schouten said that this is an issue of public safety and a sense of safety. He believed that it protects the integrity of neighborhoods and that many of the people in his district would be supportive of this ordinance to help deal with the graffiti problem.

It was moved to adopt Ordinance No. 699.

Motion – Duyck 2nd – Schouten Vote – 4-0 Roll Call: All Aye

Commissioner Duyck mentioned that he scrutinized this ordinance closely because his first reaction was that landowners are penalized a second time by this ordinance, namely, by having to expend resources to clean up something they did not cause. After meeting with the Sheriff, he realized that statistics show very clearly that if graffiti is not removed, it perpetuates more graffiti. Commissioner Duyck recognized that that decreases everyone’s property values. He acknowledged that it also increases the incidence of other types of crime in the area. Therefore, Commissioner Duyck felt assured that the ordinance would not penalize people for the type of legitimate artwork they might put on their own property; it only requires that they clean up illegitimate graffiti that has occurred. He realized that there are benefits that accrue to everybody because of that and concluded that this is a good ordinance that is in everybody’s best interests.

7. ORAL COMMUNICATION (5 MINUTE OPPORTUNITY)

Paul Casavant, 23950 Holly Hill Road, told the Board that he bought 247 acres 50+ years ago between Newberg and Hillsboro. He commented that he is getting old and tired and that he only has 78 acres left. Mr. Casavant wished to settle his affairs before he leaves. He told the Board that he has two boys, one of whom urges him to develop the land. Mr. Casavant declined that advice and said that he has been through that with Yamhill County. He said he has promised each son a part of his land. Mr. Casavant remarked that what he took from the land, he gave back tenfold by replanting trees. He reported that he filed a Measure 37 claim, which involved going to the County, then to the State and back to the County. Mr. Casavant estimated that he spent $20,000+ on this process.

He reiterated that he wants his two sons to get a retirement from the trees he planted. Mr. Casavant emphasized that he is having a hard time achieving that goal. He commented that he does not care whether or not the County allows his sons to build a house on the property. Mr. Casavant was now working on the Measure 49 paperwork.

Chairman Brian appreciated Mr. Casavant coming in this evening. He asked if the speaker could leave his documents with the Office of County Counsel.

Chairman Brian explained that because the Board does not know the circumstances of Mr. Casavant’s situation, it cannot give him much of an answer this evening. He asked the Office of County Counsel to respond to Mr. Casavant. Chairman Brian said that County Counsel will look at the documents submitted and then send Mr. Casavant a letter. He commented that the Office of County Counsel can at least tell Mr. Casavant what is going on with the law and the policies. Chairman Brian gathered that Mr. Casavant is seeking to partition, or cut in half, his property.

Mr. Casavant responded that he has a trust but wants a clear deed.

Chairman Brian told Mr. Casavant that it might take a week or so to get a response to him.

Mr. Casavant said that would not be a problem. He mentioned that he has worked with Tom Harry on this in the past.

8. BOARD ANNOUNCEMENTS

None.

9. ADJOURNMENT: 6:56 p.m.

Motion – Schouten 2nd – Duyck Vote – 4-0

MINUTES APPROVED THIS ____ DAY ______2008

______RECORDING SECRETARY CHAIRMAN

MINUTES

HOUSING AUTHORITY OF WASHINGTON COUNTY

MAY 6, 2008

CONVENED: 10:20 a.m.

BOARD OF DIRECTORS: Director Tom Brian Director Dick Schouten Director Desari Strader Director Roy Rogers Director Andy Duyck Director Sydney Sherwood

Director Tom Brian was in Washington, D.C. on this date pertaining to County business. Director Carol Gakin was absent on this date.

STAFF: Robert Davis, County Administrator Dan Olsen, County Counsel Val Valfre, Assistant Director, Housing Services Ronald Bynoe, Audiovisual Specialist Barbara Hejtmanek, Recording Secretary

PRESS: Kathy Gorman, The Oregonian Kurt Eckert, Hillsboro Argus

APPROVAL OF MINUTES: April 1, 2008

CONSENT AGENDA

1.A. Exterior Siding Services for Public Housing (All CPOs) (Approved Under Consent Agenda)

It was moved to adopt the Consent Agenda.

Motion – Sherwood 2nd – Rogers Vote – 5-0

2. ORAL COMMUNICATION (2 MINUTE OPPORTUNITY)

None.

3. ORAL COMMUNICATION (5 MINUTE OPPORTUNITY)

None.

4. BOARD OF DIRECTOR ANNOUNCEMENTS

Director Sherwood announced that the 10-year plan to end homelessness will be presented to the Board this month. She anticipated that quite a few people will be here to hear that presentation.

5. ADJOURNMENT: 10:22 a.m.

Motion – Sherwood 2nd – Strader Vote – 5-0

MINUTES APPROVED THIS ____ DAY ______2008

______RECORDING SECRETARY CHAIRMAN

Washington County, Oregon Board of Commissioners

Meeting Notice Washington County Board of Commissioners

JUNE 17, 2008 6:30 p.m.

CHAIRMAN COMMISSIONER VICE-CHAIRMAN COMMISSIONER COMMISSIONER TOM BRIAN ROY ROGERS DICK SCHOUTEN DESARI STRADER ANDY DUYCK

Board Agenda The Board of Commissioners will meet for a general Worksession Agenda worksession in Room 140 of the Public Services Meeting Schedules and Procedures Building at 2:00 p.m. Meeting Calendar The Board of County Commissioners of Washington County, as the governing body of Washington County, the Housing Authority and all County service districts for which this Board so acts, will meet for its regular Board meeting in the Shirley Huffman Auditorium of the Public Services Building at 6:30 p.m. All public meetings are recorded. The agenda items listed below are provided in PDF format. The latest free Acrobat reader may be downloaded from: www.adobe.com/products/acrobat/readstep.html.

Housing Authority Agenda

BOARD OF DIRECTORS: Tom Brian | Dick Schouten | Desari Strader | Roy Rogers | Andy Duyck | Sydney Sherwood | Carol Gakin

1. CONSENT AGENDA

Approval of Minutes – May 6, 2008 (PDF, 20 KB)

a. Approve the Housing Authority Operating Budget for FY 2008-2009(PDF, 20 KB) b. Approve One Year Extension of Property Management Agreement (PDF, 20 KB)

2. ORAL COMMUNICATION (2-Minute Opportunity)

3. ORAL COMMUNICATION (10-Minute Opportunity)

4. BOARD OF DIRECTORS ANNOUNCEMENTS

5. ADJOURNMENT

Board of Commissioners Agenda TABLE OF CONTENTS (PDF, 409K)

1. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member or person in the audience requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

2. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total.

3. PUBLIC HEARING - CLEAN WATER SERVICES a. Approve Resolution and Order Adopting Priorities, Policies, Work Programs and Standards for the Sanitary Sewer and Surface Water Management (SWM) Systems and Amending Resolution and Order No. 07-46 (PDF, 13 KB) (PDF, 13 KB) (PDF, 13 KB)

4. PUBLIC HEARING – LAND USE AND TRANSPORTATION a. Proposed A-Engrossed Ordinance No. 692 – an Ordinance Amending the Community Development Code Element of the Comprehensive Plan Relating to General Update and Housekeeping Changes (PDF, 32 KB) b. Proposed Land Use Ordinance No. 697 – an Ordinance Amending the Community Development Code Element of the Comprehensive Plan Relating to Half-Street Improvements (PDF, 32 KB) c. Proposed Land Use Ordinance No. 698 – an Ordinance Amending the Community Development Code Element of the Comprehensive Plan Relating to Code Enforcement (PDF, 32 KB)

5. PUBLIC HEARING – COUNTY ADMINISTRATIVE OFFICE a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations and Levy Taxes for Washington County (PDF, 32 KB) (PDF, 32 KB) b. Adopt Supplemental Budget #1 for Fiscal Year 2007-08 (PDF, 32 KB) (PDF, 32 KB)

6. PUBLIC HEARING – SERVICE DISTRICT FOR LIGHTING NO.1 a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations for the Service District for Lighting No. 1 (SDL -1) (PDF, 32 KB) (PDF, 32 KB) b. Approve Changes and Establish New Maximum Annual Assessments for Fiscal Year 2008-2009 (PDF, 32 KB) (PDF, 32 KB)

7. PUBLIC HEARING – ENHANCED SHERIFF PATROL DISTRICT a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations and Levy Taxes for the Enhanced Sheriff Patrol District (PDF, 32 KB) (PDF, 32 KB)

8. PUBLIC HEARING – URBAN ROAD MAINTENANCE DISTRICT a. Adopt the 2008-09 Fiscal Year Budget, Make Appropriations and Levy Taxes for the Urban Road Maintenance District (PDF, 32 KB) (PDF, 32 KB)

9. PUBLIC HEARING – SUPPORT SERVICES a. Adopt Fee Schedule for Fiscal Year 2008-09 (PDF, 32 KB) (PDF, 32 KB) (PDF, 32 KB)

10. LAND USE AND TRANSPORTATION a. Adopt Annual Road Maintenance Work Program for Fiscal Year 2008-2009 (PDF, 32 KB) (PDF, 32 KB) b. Adopt Findings for Ordinance 697 (PDF, 32 KB) c. Adopt Findings for Ordinance 698 (PDF, 32 KB)

11. ORAL COMMUNICATION

12. BOARD ANNOUNCEMENTS

13. ADJOURNMENT CONSENT AGENDA

APPROVAL OF MINUTES April 22, 2008 (PDF, 32 KB) May 27, 2008 (PDF, 32 KB)

CLEAN WATER SERVICES a. Acquire Easements for Sanitary Sewer, Temporary Construction of Sanitary Sewer, and Water Quality Preservation and Storm and Surface Water Drainage (PDF, 32 KB) b. Authorize the General Manager to Negotiate and Sign a Reimbursable Cooperative Agreement with the United States Department of Agriculture– Agricultural Research Service for Research of Erodibility of Cohesive Sediments in the Tualatin Basin (CPO All) (PDF, 32 KB) (PDF, 32 KB) c. Authorize General Manager to Sign Amendments to the Intergovernmental Agreements Between Clean Water Services and the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard, and Tualatin (PDF, 32 KB) (PDF, 32 KB) d. Authorize General Manager to Sign Fiscal Year 2009 Property and Casualty Insurance Policy (PDF, 32 KB) e. Award the Contract for Workers’ Compensation Insurance for Fiscal e. Award the Contract for Workers’ Compensation Insurance for Fiscal Year 2009 to Special Districts Association of Oregon ( PDF, 32 KB) f. Approve Amendment to Professional Services Contract for Sanitary Sewer Master Plan Update (PDF, 32 KB) g. Award Contract for Construction of the Fanno Creek Greenway Park Enhancement Project to Aquatic Contracting LLC (CPO All) (PDF, 32 KB) h. Award Contract for Stream Flow and Temperature Monitoring, Operation, And Maintenance to West Consultants, Inc. (PDF, 32 KB) i. Award Contract for Construction of the 185th Trunk Upgrade Project (CPO 6) (PDF, 32 KB) (PDF, 32 KB) j. Authorize General Manager to Sign Amendment to Intergovernmental Cooperative Agreement with the Department of Environmental Quality for the Tualatin Basin Coordinator Position (PDF, 32 KB)

LAND USE AND TRANSPORTATION k. Approve Bid Award, Execute Contract, and Authorize Road Closure for SW 175th Avenue Realignment at SW Scholls Ferry Road Project (PDF, 32 KB) l. Approve Agreement with City of Hillsboro for Funding of Improvements to SW Brookwood Avenue Roundabout at SW Alexander Street (PDF, 32 KB) m. Approve Agreement with the City of Beaverton for Funding of Sanitary Sewer and Water Quality Improvements to SW 170th/173rd Project (PDF, 32 KB) (PDF, 32 KB) n. Approve 13-Ton Weight Limit on South Road Bridge (PDF, 32 KB) o. Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Meadow Glen (PDF, 32 KB) p. Appoint West Bull Mountain Planning Stakeholder Work Group Member (PDF, 32 KB)

COUNTY ADMINISTRATIVE OFFICE q. Adopt Year-End Budget Appropriation Adjustments for Fiscal Year 2007-08 (PDF, 32 KB) (PDF, 32 KB)

COMMUNITY DEVELOPMENT r. Approve 2008-2009 Community Development Block Grant Project Agreements (PDF, 32 KB) s. Approve Home Investment Partnerships Project Agreement Amendment for Willamette West Habitat for Humanity for Farmington Road Homeownership Project (PDF, 32 KB) t. Approve the Edwards Center, Community Development Block Grant Project Agreement (PDF, 32 KB)

COOPERATIVE LIBRARY SERVICES u. Agreement with Beaverton for Provision of Countywide Telephone Reference Service (PDF, 32 KB)

COUNTY COUNSEL v. Receive Charter Revision Committee Report and Set Public Hearing (PDF, 32 KB), (PDF, 32 KB), (PDF, 32 KB), (PDF, 32 KB), (PDF, 32 KB)

HEALTH AND HUMAN SERVICES w. Grant Waiver and Authorization to Execute Contracts to Provide Detoxification and Residential Addiction Treatment Services (PDF, 32 KB) x. Grant Waiver and Authorization to Execute Contracts with Community Agencies to Provide Adult Mental Health Residential Services (PDF, 32 KB) y. Grant Waiver and Authorization to Contract with Cascade Aids Project to Support the Implementation of ‘Chicos Latinos’, an HIV Intervention (PDF, 32 KB) z. Accept Grant from the Northwest Health Foundation to Support Development of School-Based Health Centers (PDF, 32 KB) aa. Approve Contracts with Community Agencies to Provide Services for Persons with Developmental Disabilities (PDF, 32 KB) bb. Approve Contracts with Community Agencies to Provide Addiction Treatment Services for Adults and Adolescents (PDF, 32 KB) cc. Approve Contracts with Community Agencies to Provide Specialized Mental Health Services (PDF, 32 KB) dd. Accept Intergovernmental Agreement with the State Health Division for Funding to Provide Public Health Services in Washington County (PDF, 32 KB) ee. Authorize County Counsel to Develop an Ordinance to Enforce Environmental Health Regulations and to Make Changes to Chapter 12 (Subsurface Sewage Disposal Systems) and Chapter 14 (Swimming Pool) of the Washington County Code ( PDF, 32 KB)

JUVENILE DEPARTMENT ff. Authorize Agreement with Boys and Girls Aid for Shelter Services to Youth ( PDF, 32 KB) gg. Authorize Juvenile Accountability Block Grant (PDF, 32 KB) hh. Authorize Oregon Youth Authority Gang Intervention Grant and Intergovernmental Agreement (PDF, 32 KB)

SUPPORT SERVICES ii. Authorize Closure of Courthouse Bond Sinking Fund (PDF, 32 KB) (PDF, 32 KB) jj. Approve Resolution and Order Amending the 2008-09 Pay Plan Creating a New Classification and Establishing a Salary Range for Residential Services Monitor III (PDF, 32 KB) (PDF, 32 KB) kk. Authorize Policies and Purchase Orders for Property, Liability, Workers’ Compensation and Employee Benefit Insurance (PDF, 32 KB) ll. Accept Proposal/Award Contract for Jail Food Service (PDF, 32 KB) mm. Authorize Purchase Orders for Purchase and Printing of Optical Scan Ballots and Envelopes (PDF, 32 KB) nn. Amend Contract / Authorize Two-Year Extension for Remote Location Monitoring Services (PDF, 32 KB) oo. Accept Bid/Award Contract for Larvicide (PDF, 32 KB) pp. Authorize User Agreement with Online Computer Library Center (OCLC) for Electronic Subscription Service (PDF, 32 KB)

SERVICE DISTRICT FOR LIGHTING NO. 1 qq. Form Assessment Area, Authorize Maximum Annual Assessment, and Impose a First Year Assessment for Sean’s Grove (PDF, 32 KB) rr. Form Assessment Area, Authorize Maximum Annual Assessment, and Impose a First Year Assessment for Meadow Glen (PDF, 32 KB)

Board of Commissioners Meeting Calendar Tuesday, June 17, 2008 Worksession – 2:00 p.m. Board Meeting – 6:30 p.m. Tuesday, June 24, 2008 MEETING CANCELLED Tuesday, July 1, 2008 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m. Tuesday, July 8, 2008 Extended Worksession – 8:30 a.m.

Washington County Phone: 503-846-8681 Administrative Office Fax: 503-846-4545 155 N. First Avenue, Suite 300 E-Mail: [email protected] Hillsboro, OR 97124