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City of Moline 619 16 Street, Moline – 2Nd Floor Council Chambers Committee-Of-The-Whole Agenda 5:30 P.M

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City of Moline 619 16 Street, Moline – 2Nd Floor Council Chambers Committee-Of-The-Whole Agenda 5:30 P.M City of Moline 619 16 Street, Moline – 2nd Floor Council Chambers Committee-of-the-Whole Agenda 5:30 p.m. Tuesday, September 26, 2017 Questions on the Agenda Agenda Items 1. 2-Way Radio System from Reliable Communications Corporation (Rodd Schick, Municipal Services General Manager) 2. Chapter 35 Zoning Map Amendment (Shawn Christ, Land Development Manager) 3. Sale of City Property – 1151 26th Street, Moline (Amy Keys, Deputy City Attorney) 4. Police Surplus Property (John Hitchcock, Interim Chief of Police) 5. Chapter 20 Amendment – Pedestrian Crossing Signal on River Drive (Scott Hinton, City Engineer) 6. IDOT Payment for I-74 Bridge Contract 64C08 (Scott Hinton, City Engineer) 7. IDOT Payment for I-74 Work Contract 64J68 (Scott Hinton, City Engineer) 8. Additional Street Light on 15th Street between 21st and 23rd Avenues (Scott Hinton, City Engineer) 9. Six Additional Street Lights on North Shore Drive between 16th and 25th Streets (Scott Hinton, City Engineer) 10. Two Additional Street Lights on 34th Avenue between 34th Avenue Court and Blackhawk College (Scott Hinton, City Engineer) 11. National Research Survey Contract (Ray Forsythe, Planning & Development Director) 12. Other Informational Avenue of the Cities Pedestrian Crossing (Scott Hinton, City Engineer) Work Session Bi-Annual Fee Review – Part Two Public Comment Members of the Public are permitted to speak after coming to the podium and stating their names. Explanation 1. A Resolution authorizing the purchase and installation of IDAS Digital 2-Way Radio System from Reliable Communications Corporation, for the amount of $140,586.75. (Rodd Schick, Municipal Services General Manager) Explanation: Public Works has budgeted to replace the existing 2-way radio system which is scheduled to be taken out of service within the next year. After considerable investigation, it has been determined that a Digital Ultra-High Frequency 6.25 KHZ radio system is the most cost effective solution. The National Association of State Procurement Officials (NASPO) has established government contract pricing for ICOM radios and equipment. Reliable Communications Corporation in Davenport, Iowa currently holds said contract. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: $183,320 is budgeted in Account No. 444-9944-420.07-50 Public Notice/Recording: N/A Goals Impacted: Financially Strong City; Upgrade City Infrastructure & Facilities; A Great Place to Live 2. An Ordinance amending the Zoning and Land Development Code of the City of Moline, Illinois, by enacting thereto an amendment of the Zoning Map, incorporated therein as Section 35-3103 (City of Moline; 1536 24th Avenue) (Shawn Christ, Land Development Manager) Explanation: The Plan Commission held a public hearing on September 13, 2017, to hear a request from Mike VanAcker to rezone property located at 1536 24th Avenue from R-2 One-Family Residence District to NC Neighborhood Center District in order to maintain the property as a parking lot and to have the ability to add a storage garage. The Plan Commission, after public hearing, made a motion to make a recommendation to City Council to amend the zoning for 1536 24th Avenue. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: TBD depending on change in assessment Public Notice/Recording: N/A Goals Impacted: A Great Place to Live 3. A Special Ordinance declaring the City-owned property at 1151 26th Street Moline surplus and authorizing the Mayor and City Clerk to execute an Agreement for Sale of Real Estate and do all things necessary to convey the property to Moline Community Development Corporation, an Illinois Not-For-Profit Corporation. (Amy Keys, Deputy City Attorney) Explanation: As a result of City Council goal setting, the Moline Community Development Corporation (MCDC) was created in 2008. Part of MCDC’s mission is to provide quality housing for low to moderate income families and to foster neighborhood improvement. The City recently took possession of an abandoned, single-family home at 1151 26th Street after it was donated by then owner Wells Fargo Bank N.A. Wells Fargo, when donating the property, also gave the City $7,500.00 to be used towards the demolition or rehabilitation of the property. To provide momentum to MCDC’s efforts, MCDC is interested in rehabilitating the single-family home on the lot and selling it to a qualified family. MCDC has offered to purchase the property for $1.00. Under the terms of the proposed Agreement, the $7,500.00 donated to the City by Wells Fargo would be given to the MCDC to use in the rehabilitation. The rehabilitation and sale of the single-family home at this location will restore the blighted property and increase the property tax base in the future. Additional documentation attached. This item will also appear on the City Council Agenda on September 26, 2017, under “Items Not on Consent” for first reading. Staff Recommendation: Approve Fiscal Impact: Lower property maintenance expenses and increase the property tax base in the future. Public Notice/Recording: Law Department to Record Quit Claim Deed Goals Impacted: Financially Strong City; A Great Place to Live 4. A Resolution declaring various items of antiquated and unused weapons and firing range parts and equipment as surplus property and authorizing the City Administrator to dispose of same. (John Hitchcock, Interim Chief of Police) Explanation: The Police Department currently has several antiquated weapons and firing range parts and equipment that were purchased decades ago and are no longer used. The items are detailed on Exhibit A. City staff is requesting that the items be declared as surplus property and disposed of by the City Administrator through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. Additional documentation attached. Staff Recommendation: Approve Fiscal Impact: Valued at approximately $13,000 Public Notice/Recording: N/A Goal Impacted: Financially Strong City 5. Approval of an Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 3 thereof, “PEDESTRIAN CROSSING SIGNALS,” by installing a pedestrian crossing signal midblock on River Drive approximately 850’ west of 41st Street. (Scott Hinton, City Engineer) Explanation: The Traffic Engineering Committee reviewed a request to install a crosswalk and pedestrian crossing signs across River Drive from the Ben Butterworth Parkway to Milltown Coffee at the September 5, 2017 meeting. The owner of Milltown Coffee indicates that pedestrians currently cross River Drive to get to Milltown Coffee from the bike path. Further, the owner intends to install a dog watering station in the near future and expects this to increase the pedestrian traffic across River Drive. The Traffic Engineering Committee voted to recommend to the City Council that the crosswalk be installed similar to the midblock crossing west of 34th Street serving Western Illinois University. The estimated cost for all signage, sidewalks, and lighting is $19,720. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: CIP Reserves are not available for this project; however, the costs can be funded through various budgeted line items as detailed below. $420.00 Pavement Markings 510-9957-438.04-25 Pavement Marking Contract $1,800.00 Signs 010-0844-431.06-30 Streets, Sign Shop $7,500.00 ADA Sidewalks 510-9957-438.04-25 Patching Program $10,000.00 Flashing Beacon 010-0843-435.06-30 Traffic Signal Operating Supplies $19,720.00 Public Notice/Recording: N/A Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities 6. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of I-74 Bridge Contract 64C08. (Scott Hinton, City Engineer) Explanation: An Agreement between the City of Moline and the State of Illinois was executed on March 13, 2017, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64C08, I-74 Bridge from the Mississippi River to south of 7th Avenue. The Agreement stated that the City of Moline would reimburse IDOT for 80% of the City’s share of the contract upon award. A Resolution for Improvement was approved by the City Council on March 7, 2017, to use Motor Fuel Tax (MFT) funds for this purpose and to designate Section #17-00265-00-PV as the MFT section number. The City’s obligation at award is $491,541.44 with $393,233.15 (80%) due at this time. The remainder will be billed to the City upon completion of the project when the City’s total obligation is known. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: Funds are not budgeted for this expense; however, $393,233.15 is available in MFT Reserves for this project. Public Notice/Recording: N/A Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities 7. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of River Drive Advance I-74 Work from 19th to 23rd Streets, Contract 64J68. (Scott Hinton, City Engineer) Explanation: An Agreement between the City of Moline and the State of Illinois was executed on May 16, 2014, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64J68, River Drive Advance I-74 Work from 19th to 23rd Streets. The Agreement stated that the City of Moline will reimburse IDOT for 80% of the City’s share of the contract upon award, and the remainder will be billed to the City upon completion of the project when the City’s total obligation is known. The City’s total obligation is $1,497,053.74. A previous payment of $989,185.24 was made on February 24, 2015, with the remaining $507,868.50 currently due. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: Funds are available in 310-1716-434.08-45, Watermain Replacement, Water Contracts and 320-1840-433.08-30, WPC, Sanitary Sewer Contracts for the Water and WPC costs.
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