City of Moline 619 16 Street, Moline – 2Nd Floor Council Chambers Committee-Of-The-Whole Agenda 5:30 P.M

City of Moline 619 16 Street, Moline – 2nd Floor Council Chambers Committee-of-the-Whole Agenda 5:30 p.m.

Tuesday, September 26, 2017

Questions on the Agenda

Agenda Items

1. 2-Way Radio System from Reliable Communications Corporation (Rodd Schick, Municipal

Services General Manager)

2. Chapter 35 Zoning Map Amendment (Shawn Christ, Land Development Manager)

3. Sale of City Property – 1151 26th Street, Moline (Amy Keys, Deputy City Attorney)

4. Police Surplus Property (John Hitchcock, Interim Chief of Police)

5. Chapter 20 Amendment – Pedestrian Crossing Signal on River Drive (Scott Hinton, City Engineer)

6. IDOT Payment for I-74 Bridge Contract 64C08 (Scott Hinton, City Engineer)

7. IDOT Payment for I-74 Work Contract 64J68 (Scott Hinton, City Engineer)

8. Additional Street Light on 15th Street between 21st and 23rd Avenues (Scott Hinton, City Engineer)

9. Six Additional Street Lights on North Shore Drive between 16th and 25th Streets (Scott Hinton, City Engineer)

10. Two Additional Street Lights on 34th Avenue between 34th Avenue Court and Blackhawk College (Scott Hinton, City Engineer)

11. National Research Survey Contract (Ray Forsythe, Planning & Development Director)

12. Other

Informational Avenue of the Cities Pedestrian Crossing (Scott Hinton, City Engineer)

Work Session Bi-Annual Fee Review – Part Two

Public Comment Members of the Public are permitted to speak after coming to the podium and stating their names.

Explanation 1. A Resolution authorizing the purchase and installation of IDAS Digital 2-Way Radio System from Reliable Communications Corporation, for the amount of $140,586.75. (Rodd Schick, Municipal Services General Manager)

Explanation: Public Works has budgeted to replace the existing 2-way radio system which is scheduled to be taken out of service within the next year. After considerable investigation, it has been determined that a Digital Ultra-High Frequency 6.25 KHZ radio system is the most cost effective solution. The National Association of State Procurement Officials (NASPO) has established government contract pricing for ICOM radios and equipment. Reliable Communications Corporation in Davenport, Iowa currently holds said contract. Additional documentation attached.

Staff Recommendation: Approval Fiscal Impact: $183,320 is budgeted in Account No. 444-9944-420.07-50 Public Notice/Recording: N/A Goals Impacted: Financially Strong City; Upgrade City Infrastructure & Facilities; A Great Place to Live

2. An Ordinance amending the Zoning and Land Development Code of the City of Moline, Illinois, by enacting thereto an amendment of the Zoning Map, incorporated therein as Section 35-3103 (City of Moline; 1536 24th Avenue) (Shawn Christ, Land Development Manager)

Explanation: The Plan Commission held a public hearing on September 13, 2017, to hear a request from Mike VanAcker to rezone property located at 1536 24th Avenue from R-2 One-Family Residence District to NC Neighborhood Center District in order to maintain the property as a parking lot and to have the ability to add a storage garage. The Plan Commission, after public hearing, made a motion to make a recommendation to City Council to amend the zoning for 1536 24th Avenue. Additional documentation attached.

Staff Recommendation: Approval Fiscal Impact: TBD depending on change in assessment Public Notice/Recording: N/A Goals Impacted: A Great Place to Live

3. A Special Ordinance declaring the City-owned property at 1151 26th Street Moline surplus and authorizing the Mayor and City Clerk to execute an Agreement for Sale of Real Estate and do all things necessary to convey the property to Moline Community Development Corporation, an Illinois Not-For-Profit Corporation. (Amy Keys, Deputy City Attorney)

Explanation: As a result of City Council goal setting, the Moline Community Development Corporation (MCDC) was created in 2008. Part of MCDC’s mission is to provide quality housing for low to moderate income families and to foster neighborhood improvement. The City recently took possession of an abandoned, single-family home at 1151 26th Street after it was donated by then owner Wells Fargo Bank N.A. Wells Fargo, when donating the property, also gave the City $7,500.00 to be used towards the demolition or rehabilitation of the property. To provide momentum to MCDC’s efforts, MCDC is interested in rehabilitating the single-family home on the lot and selling it to a qualified family. MCDC has offered to purchase the property for $1.00. Under the terms of the proposed Agreement, the $7,500.00 donated to the City by Wells Fargo would be given to the MCDC to use in the rehabilitation. The rehabilitation and sale of the single-family home at this location will restore the blighted property and increase the property tax base in the future. Additional documentation attached. This item will also appear on the City Council Agenda on September 26, 2017, under “Items Not on Consent” for first reading.

Staff Recommendation: Approve Fiscal Impact: Lower property maintenance expenses and increase the property tax base in the future. Public Notice/Recording: Law Department to Record Quit Claim Deed Goals Impacted: Financially Strong City; A Great Place to Live

4. A Resolution declaring various items of antiquated and unused weapons and firing range parts and equipment as surplus property and authorizing the City Administrator to dispose of same. (John Hitchcock, Interim Chief of Police)

Explanation: The Police Department currently has several antiquated weapons and firing range parts and equipment that were purchased decades ago and are no longer used. The items are detailed on Exhibit A. City staff is requesting that the items be declared as surplus property and disposed of by the City Administrator through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. Additional documentation attached.

Staff Recommendation: Approve Fiscal Impact: Valued at approximately $13,000 Public Notice/Recording: N/A Goal Impacted: Financially Strong City

5. Approval of an Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 3 thereof, “PEDESTRIAN CROSSING SIGNALS,” by installing a pedestrian crossing signal midblock on River Drive approximately 850’ west of 41st Street. (Scott Hinton, City Engineer)

Explanation: The Traffic Engineering Committee reviewed a request to install a crosswalk and pedestrian crossing signs across River Drive from the Ben Butterworth Parkway to Milltown Coffee at the September 5, 2017 meeting. The owner of Milltown Coffee indicates that pedestrians currently cross River Drive to get to Milltown Coffee from the bike path. Further, the owner intends to install a dog watering station in the near future and expects this to increase the pedestrian traffic across River Drive. The Traffic Engineering Committee voted to recommend to the City Council that the crosswalk be installed similar to the midblock crossing west of 34th Street serving Western Illinois University. The estimated cost for all signage, sidewalks, and lighting is $19,720. Additional documentation attached.

Staff Recommendation: Approval Fiscal Impact: CIP Reserves are not available for this project; however, the costs can be funded through various budgeted line items as detailed below.

$420.00 Pavement Markings 510-9957-438.04-25 Pavement Marking Contract $1,800.00 Signs 010-0844-431.06-30 Streets, Sign Shop $7,500.00 ADA Sidewalks 510-9957-438.04-25 Patching Program

$10,000.00 Flashing Beacon 010-0843-435.06-30 Traffic Signal Operating Supplies $19,720.00

Public Notice/Recording: N/A Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities

6. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of I-74 Bridge Contract 64C08. (Scott Hinton, City Engineer)

Explanation: An Agreement between the City of Moline and the State of Illinois was executed on March 13, 2017, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64C08, I-74 Bridge from the Mississippi River to south of 7th Avenue. The Agreement stated that the City of Moline would reimburse IDOT for 80% of the City’s share of the contract upon award. A Resolution for Improvement was approved by the City Council on March 7, 2017, to use Motor Fuel Tax (MFT) funds for this purpose and to designate Section #17-00265-00-PV as the MFT section number. The City’s obligation at award is $491,541.44 with $393,233.15 (80%) due at this time. The remainder will be billed to the City upon completion of the project when the City’s total obligation is known. Additional documentation attached.

Staff Recommendation: Approval Fiscal Impact: Funds are not budgeted for this expense; however, $393,233.15 is available in MFT Reserves for this project. Public Notice/Recording: N/A Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities

7. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of River Drive Advance I-74 Work from 19th to 23rd Streets, Contract 64J68. (Scott Hinton, City Engineer)

Explanation: An Agreement between the City of Moline and the State of Illinois was executed on May 16, 2014, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64J68, River Drive Advance I-74 Work from 19th to 23rd Streets. The Agreement stated that the City of Moline will reimburse IDOT for 80% of the City’s share of the contract upon award, and the remainder will be billed to the City upon completion of the project when the City’s total obligation is known. The City’s total obligation is $1,497,053.74. A previous payment of $989,185.24 was made on February 24, 2015, with the remaining $507,868.50 currently due. Additional documentation attached.

Staff Recommendation: Approval Fiscal Impact: Funds are available in 310-1716-434.08-45, Watermain Replacement, Water Contracts and 320-1840-433.08-30, WPC, Sanitary Sewer Contracts for the Water and WPC costs. Utility Tax Funds are not available for the street portion. Staff recommends General Fund Reserves be used to fund the $167,478.77.

Moline Const Plus 15% Total Moline Less Costs Engineering Share Paid 2/24/16 Balance Due Utility Tax $149,715.35 $22,457.30 $172,172.65 $4,693.88 $167,478.77 Water $261,767.50 $39,265.13 $301,032.63 $226,258.82 $74,773.81 WPC $890,303.01 $133,545.45 $1,023,848.46 $758,232.54 $265,615.92 $1,301,785.86 $1,497,053.74 $507,868.50

Public Notice/Recording: N/A Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities

8. A Resolution authorizing the Mayor and City Clerk to approve a request for an additional street light on 15th Street between 21st and 23rd Avenues. (Scott Hinton, City Engineer)

Explanation: Staff received a request for an additional street light on 15th Street between 21st and 23rd Avenues. An investigation revealed that installing a light in this location is justified under the Residential Street Light Policy.

Staff Recommendation: Approval Fiscal Impact: Annual cost of a street light is approximately $93.00. $430,000.00 is budgeted for street lights in account #010-0843-435.04-16, Traffic Signal Maintenance, Utility Service. Public Notice/Recording: N/A Goals Impacted: Upgrade City Infrastructure & Facilities

9. A Resolution authorizing the Mayor and City Clerk to approve a request for six additional street lights on North Shore Drive between 16th and 25th Streets. (Scott Hinton, City Engineer)

Explanation: Staff received a request for street lights on North Shore Drive between 16th and 25th Streets. An investigation revealed that six lights are justified under the Residential Street Light Policy.

10. A Resolution authorizing the Mayor and City Clerk to approve a request for two additional street lights on 34th Avenue between 34th Avenue Court and Blackhawk College. (Scott Hinton, City Engineer)

Explanation: Staff received a request for street lights on 34th Avenue between 34th Avenue Court and Blackhawk College. An investigation revealed that two lights are justified under the Residential Street Light Policy.

11. A Resolution authorizing the Mayor to enter into a Contract for Professional Services with National Research Survey, Inc., for citizen survey services in an amount not to exceed $16,740.00 to administer, analyze and report results from a customizable citizen survey. (Ray Forsythe, Planning & Development Director)

Explanation: The City Council, in its Strategic Plan Policy Agenda for 2016-2017, identified implementing and marketing the “Why Moline” Marketing Program as a high priority, and staff has created a Marketing Committee that is working closely with the City’s Website Committee in order to create a “Why Moline” Marketing Program campaign that highlights the benefits of living, working, and playing in Moline with regard to this goal. Staff is currently working on ways to implement the “Why Moline” Marketing Program by increasing the City’s social media presence, increasing overall customer service, highlighting City services and branding the City. However, in order to measure service performance, assess community needs, evaluate community receptiveness to City government and gather community characteristics to assist staff in creating a long-term strategic plan for continued implementation of the “Why Moline” Marketing Program, an outreach effort by way of a citizen survey is necessary and the City wishes to conduct a citizen survey. Additional documentation is attached.

Staff Recommendation: Approval Fiscal Impact: - $16,740 (Account No. 012-9901-418.03-22) Public Notice/Recording: N/A Goals Impacted: A Great Place to Live

REZONING REQUEST City of Moline, Illinois

1516 23 AVE 1528 23 AVE 2301 16 ST 2317 16 ST 2302 16 ST 2318 15 ST

2321 16 ST

E E E 2324 15 ST E 2316-2320 16 ST

E V V V V

A A A

A V

4 4 4 2325 16 ST 4

2 2 2 2

5 3 9 3

1 2 2 3

E E E

5 1 5 5 2330 15 ST 5 V V V

1 1 6 1

A A A

4 4 4

2 2 2 2326 16 ST

7 1 1 1511 24 AVE 3 4 5 5 5 5

1 1 1

24TH AV

E T

V S

E E E E 1

2 ST V V 16 V V 2403 16 ST 2404 4

2 A A A A

4 4 4 4 4

2 2 2 2 2

8 4 0 6

1 2 3 3

5 5 5 5

1 1 1 1

2412 15 ST 2 2413 16 ST 414 16 ST

2418 15 ST H

1 2420 15 ST 2422 16 ST 2423 16 ST 2426 15 ST

E 1615 25 AVE

A 2427 16 ST 2430 16 ST

2430 15 ST 5 1525 25 AVE

1 1535 25 AVE 2434 15 ST 2431 16 ST 25TH AV

Legend Plan Commission Meeting: September 13, 2017 Applicant: Vanacker, Inc. q 1536 24th Avenue Parcels: 08-6840

0 0.0050.01 0.02 0.03 0.04 Miles Prepared by the City of Moline Planning & Development Department

EXHIBIT A

Firearms

1. Colt Official Police .22LR, sn. 3931 2. Colt Official Police .22LR, sn. 3326 3. H&R Model 949 .22LR, sn. AP37819 4. High Standard Model High Sierra .22LR sn. M068040 5. H&R Model 999 .22LR, sn. AS3174 6. RG Model RG 23 .22LR, sn. T683305 7. S&W Model 60 .38 SP sn. R103088 8. S&W Model 60 .38 SP sn. R228136 9. S&W Model 60 .38 SP sn. R200140 10. S&W Model 10 .38 SP sn. D322338 11. Colt Cobra .38 SP sn. 149971 12. Taurus Model 85 .38 SP sn. EJ92031 13. Colt Official Police .38 SP, sn. 847099 14. Colt Official Police .38 SP, sn. 872366 15. S&W Model 67 .38 SP, sn. 259K966 16. S&W Model 67 .38 SP, sn. 259K444 17. S&W Model 15 .38 SP, sn K329711 18. S&W Model 15 .38 SP, sn. K331166 19. S&W Model 15 .38 SP, sn. 1K66998 20. S&W Model 15 .38 SP, sn. 1K66661 21. S&W Model 15 .38 SP, sn. K329573 22. S&W Model 15 .38 SP, sn. K195516 23. S&W Model 15 .38 SP, sn. K330757 24. S&W Model 15 .38 SP, sn. 5K15444 25. Colt Python .357 Mag, sn. 88274 26. S&W Model 19 .357 Mag, sn. 8K80962 27. S&W Model 66 .357 Mag, sn. 9K95313 28. Ruger New Model Blackhawk .357 Mag, sn. 33-60955 29. Ruger Security Six .357 Mag, sn. 150-47970 30. S&W Model 1950 .45 ACP, sn. S95270 31. S&W Model 439 9MM, SN. TAY1121 32. S&W Model 469 9MM, SN. TAZ9025 33. S&W Model 469 9MM, SN. TAZ8372 34. S&W Model 469 9MM, SN. TAZ7809 35. S&W Model 469 9MM, SN. TAZ8483 36. S&W Model 469 9MM, SN. TAZ9057 37. S&W Model 439 9MM, SN. TAY1465 38. S&W Model 439 9MM, SN. TAY1127 39. S&W Model 439 9MM, SN. TAY1120 40. S&W Model 439 9MM, SN. TAY1256 41. S&W Model 439 9MM, SN. A792567 42. S&W Model 439 9MM, SN. TAY1342 43. S&W Model 439 9MM, SN. TAY1285 44. S&W Model 669 9MM, SN. TBM9791 45. S&W Model 3913 9MM, SN. VLN6200 46. S&W Model 3913 9MM, SN. VHN4310 47. S&W Model 3913 9MM, SN. VCZ5207 48. S&W Model 3913 9MM, SN. VCZ7235 49. S&W Model 5906 9MM, SN. TVL5287 50. S&W Model 5906 9MM, SN. VCB7607 51. S&W Model 4006 .40 Cal, SN. VJB5256 52. Remington 12 gauge magnum shotgun, SN. M176960M 53. Colt AR-15A2 Sporter II .223 caliber, SN. SP348371 COMPLETE RIFLE 54. Colt AR-15A2 Sporter II .223 caliber stripped lower receiver, SN. SP301528 55. Mossberg Model 341 .22 caliber rifle, SN. 1368903 56. Def Tech 37MM L8 Multi Launcher, SN. 0423 57. Glock G23 Gen 3 .40 caliber, SN EDW221 58. Glock G22 Gen 2 .40 caliber, SN AKP686 59. Glock G22 Gen 3 .40 caliber, SN MME662 60. Glock G23 Gen 3 .40 caliber, SN KHZ589 61. H&K USP .40 caliber, SN 22-40720 62. H&K USP .45 caliber, SN 25-019925 63. Sig P229 .40 caliber, SN AK 24 880 64. Sig P220 .45 caliber, SN G316570 65. S/A XD .40 caliber, SN XD465032 66. S/A XD .45 caliber, SN XD637116 67. S/A XD .40 caliber, SN US354128 68. S/A XDM 9MM caliber, SN MG807815 69. S/A XD 9MM caliber, SN XD157331 70. S/A XDM .40 caliber, SN MG333915 71. S/A XDM .40 caliber, SN MG333914 72. GLOCK G22 GEN 3, SN EBS821 73. GLOCK G17 GEN 2, SN KC356 74. SIG P229 9MM, SN AM120363

Firearms Related Equipment

1. BFM 3x20 Scope 2. BFM 3x20 Scope 3. N Star 4x30 Scope 4. Redfield Illuminator 3x9 Scope 5. Redfield Illuminator 3x9 Scope 6. Leupold Vari X III 4.5x14 scope 7. Redimag Mag magazine connectors, qty (20) 8. Used Rock River Arms M4 Parts SEE LIST OF ITEMS BELOW 9. Used Rock River Arms M4 Parts 10. Misc S&W revolver & pistol parts 11. Giles / Wilderness 3 Point Sling, qty (15) 12. NHMTG 20 round M4 magazines, qty (45) 13. Remington 870 buttstock assy, qty (30) 14. M60 machinegun Traversing & Elevation Mechanism 15. Dillon 1050 Reloading Press 16. Dillon 1050 Reloading Press 17. Dillon 550B Reloading Press 18. Mec 12 gauge Reloading Press 19. Misc Dillon reloading press parts 20. Dillon CV-500 Vibratory Case Cleaner 21. Dillon CM-2000 Case Media Separator 22. Powder 8lb Keg, qty (4) 23. Bullets 9MM, 147gr RN, qty (3) boxes 24. Bullets .40 Cal, 180gr RNFP, qty (5) boxes 25. Remington 700P stock, new 26. Remington 700P stock, used 27. Remington 700P stock, used 28. Remington 870 12 gauge, 20 inch slug barrel (new style sight) 29. Remington 870 12 gauge, 20 inch slug barrel (old style sight) 30. Remington 870 12 gauge, 20 inch slug barrel (old style sight) 31. Chrony F1 Chronograph 32. S&W Model 59 Simunitions Barrel, Qty 5 33. Surefire M900 Weapons Light, Qty 12 34. Surefire M500 Weapons Light, Qty 18 35. Safariland 6004 Holster, Qty 8 (4)S&W 5906, (4) H&K USP 36. Bolle T800 Goggles New in the Box, Qty 1

USED ROCK RIVER ARMS BRAND PARTS

TACTICAL CARRY HANDLE – 18

FLAT TOP UPPER RECEVIER ASSY – 4

M4 HANDGUARD DBLE HEATSHIELD – 2 SETS

DELTA RING ASSY – 6

FRONT SIGHT ASSY – 9

CHARGING HANDLE – 10

SIDE MOUNT SLING SWIVEL – 20

RECEIVER END PLATE – 10

AMBI RECEIVER END PLATE – 11

BOLT/ STRIPPED – 12

FIRING PIN – 6

REAR SLING SWIVEL – 21

FRONT SLING SWIVEL – 9

FULL AUTO AMBI SELECTOR – 5 NOT TO SCALE

PCC SIDEWALK, 4"

ADA RAMP WITH DETECTABLE WARNINGS AND SIDE CURBS

W11-2 AND W16-7P 6' WIDE CROSSWALK WITH FLASHERS 24" STOP BAR WITH 12" CROSSWALK R1-5B AND PED. BUTTON MARKINGS

W11-2 AND W16-7P R1-5B R1-6A AND STAND 24" STOP BAR WITH FLASHERS AND PED. BUTTON

DAMAGED CURB TO BE REPLACED

EXISTING HYDRANT

PCC SIDEWALK, 4"

TRAFFIC COMMITTEE EXHIBIT: RIVER DRIVE MIDBLOCK PEDESTRIAN CROSSING @ MILLTOWN COFFEE

AGREEMENT BETWEEN NATIONAL RESEARCH CENTER, INC. AND ______

THIS AGREEMENT, made and entered into this ____ day of ______, 2017 by and between ______hereinafter referred to as “The Client”, and National Research Center, Inc., hereinafter referred to as “Consultant,” WITNESSETH:

WHEREAS, the Client plans to undertake a survey of residents in ______, and;

WHEREAS, the Client desires to retain the services of the Consultant to conduct the project relative thereto and the planning and designing thereof as set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows:

1. The Client hereby retains the Consultant for the project, to perform the services on the terms and conditions specified herein and the Consultant agrees so to serve. The parties agree that the Consultant shall be an independent contractor and shall not be an employee of the Client. The Consultant, as an independent contractor, is not entitled to workers' compensation benefits and unemployment insurance benefits, and the Consultant is obligated to pay federal and state income tax on any moneys earned pursuant to the contract relationship.

2. The budget and work plan are attached hereto as Exhibit A and made a part of this Agreement. Consultant agrees to perform the work described in Exhibit A in compliance with all provisions of this Agreement. Consultant represents that it has the requisite authority and capacity to perform all terms and conditions on Consultant's part to be performed hereunder.

Consultant adjusts its rates in response to the cost of doing business. On an annual basis, the rates for staff time are evaluated. Other rates, including postage, are increased by Consultant as soon as they are increased by the vendor/supplier. Should a postage increase by the United States Postal Service occur during the project at such a point that project mailings are affected; the cost increase will be passed through directly to the Client. The budget in Exhibit A presumes that the project activities will be completed xx[according to the timeline in xxExhibit A]/xx[within 180 days of the date this contract is signed]. The Client will be notified immediately of any potential cost increase due to work that threatens to extend past that timeframe.

3. The work will begin and be completed in accordance with Exhibit A.

4. The Client agrees to pay Consultant for services rendered pursuant to this Agreement the sums set forth in the manner set forth as follows, as adjusted to reflect the omission or addition of any of the tasks set forth therein. One initial payment of $x,xxx.xx shall be made upon signing of the Agreement. Further payments shall be made upon billing by the Consultant, which billing shall occur not more frequently than twice per month, and which shall identify the tasks performed for each invoice. Payment will be made to the Consultant within 30 calendar days.

5. The Client reserves the right to monitor and evaluate the progress and performance of the Consultant to ensure that the terms of this Agreement are being satisfactorily met Page 1 in accordance with the Client monitoring and evaluating criteria and standards. Consultant shall cooperate with the Client relating to such monitoring and evaluation.

6. Insurance Requirements

(a) Comprehensive General Liability, The Consultant shall procure and keep in force during the duration of this contract a policy of Comprehensive General Liability insurance insuring the Consultant against any liability for personal injury, bodily injury, or death arising out of the performance of services hereunder and against liability for property damage with a combined single limit of at least $1,000,000 each occurrence and $2,000,000 aggregate

(b) Comprehensive Automobile Liability, The Consultant shall procure and keep in force during the duration of this contract a policy of Comprehensive Automobile Liability insurance insuring the Consultant against any liability for personal injury, bodily injury, or death arising from the use of motor vehicles and shall cover operations on or off the site of all vehicles controlled by the Consultant whether they are owned, non-owned, or hired with a combined single limit of at least $1,000,000.

Policies described in (a) and (b) above shall be for the mutual and joint benefit and protection of the Consultant and the Client.

(c) Other Insurance, The Consultant shall procure and keep in force during the term of the Agreement Worker's Compensation and such other insurance as may be required by any law, ordinance or governmental regulation.

(d) Prior to commencement of work, the Consultant shall furnish to the Client certificates of insurance policies evidencing the required coverages if the Client so desires.

The Client reserves the right to approve variations in the above requirements upon request of Consultant if, in the Client’s opinion, such variations do not substantially affect the Client’s interests.

7. lndemnification. The Client hereby covenants and agrees to indemnify, defend, save, and hold the Consultant harmless from any and all liability, loss, costs, charges, obligations, expenses, attorneys' fees, litigation, judgments, damages, claims and demands of any kind whatsoever in connection with, arising out of Client’s negligence or any material violation of the Agreement or of any law, ordinance or regulation by the Client, its agents, employees, servants, subcontractors, business invitees; or by reason of any injury or damage caused by the Client’s negligence occurring to any person or persons whomever (including the Client, its agents, employees, servants, subcontractors or business invitees) or to property of any kind whatsoever and to whomever belonging (including the Client, its agents, employees, servants, subcontractor or business invitees).

8. Intellectual Property. On all materials created by the Consultant prior to this Agreement and used by the Client during the course of the project, the Consultant retains all rights of authorship and ownership of copyright. Page 2

9. This Agreement may be terminated by either party upon five (5) days written notice. In the event of termination by the Client, the Client shall be liable to pay to Consultant fees for services and expenses incurred to date of termination.

10. This Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto, their successors and assigns.

11. Arbitration. All disputes and controversies of every kind and nature between the parties to this Agreement arising out of or in connection with this Agreement shall be submitted to arbitration pursuant to the following procedure:

a. Either party desiring arbitration shall submit such demand in writing, which demand shall include the name of the arbitrator appointed by the party demanding arbitration, together with a statement of the matter in controversy.

b. Within fifteen (15) days after such demand, the other party shall name an arbitrator, or in default of such naming, such arbitrator shall be named by the Arbitration Committee of the American Arbitration Association, and the two arbitrators so selected shall name a third arbitrator within fifteen (15) days, or in lieu of such agreement on a third arbitrator by the two arbitrators so appointed, a third arbitrator shall be appointed by the Arbitration Committee of the American Arbitration Association.

c. The arbitrators may award to the successful party in the arbitration a reasonable sum for the successful party’s attorney’s fees, together with the costs of the arbitration.

d. The arbitration hearing shall be held at the offices of NRC, 2955 Valmont Road, Suite 300, Boulder, CO, on thirty (30) days’ notice to the parties.

e. The arbitration rules and procedures of the American Arbitration Association shall be utilized in the arbitration hearing and the law of the evidence of the State of Colorado shall govern the presentation of evidence of such hearing.

f. An award rendered by a majority of the arbitrators appointed under and pursuant to this Agreement shall be final and binding on all parties to the proceeding during the period of this Agreement, and judgment on such award may be entered by either party in the highest court, state or federal, having jurisdiction.

Page 3 IN WITNESS WHEREOF, the parties hereby enter into this Agreement as of the date first set forth above.

[xxCLIENT]

By:

Print:

Title:

(State of xx)

(County of xx)

NATIONAL RESEARCH CENTER, INC

By:

Print:

Title:

(State of Colorado)

(County of Boulder)

Page 4 Exhibit A

Scope of Work

Budget

Page 5 Exhibit A: Moline National Citizen Survey TM 2017

Scope of Work National Research Center, Inc. (NRC) proposes to conduct The NCS for Moline, mailing a five-page survey to 1,500 randomly selected households. The analysis of results will summarize the attitudes and opinions of residents. Where possible, the report of results will include national benchmark comparisons. Following is an outline of the standard activities for The NCS components chosen by Moline.

• Update and finalize The NCS survey instrument, maintaining the standard parts of the template survey and customizing sections as possible. • Mail the five-page survey to 1,500 randomly selected Moline households, utilizing NRC’s multi-contact approach: prenotification postcard and two waves of the survey. • Addresses on the mailing list will be compared against the City’s boundaries and any falling outside will be excluded. We will also track responses by area of the City (e.g., district or neighborhood). • Residents will have the option to complete the resident survey online in English. • Manage all aspects of data collection and data entry. • Weight the resident survey data to population norms provided by the U.S. Census. • Produce a series of reports of results including Community Livability, Dashboard Summary and Technical Appendices with basic frequencies of results and benchmark comparisons. • Provide the raw data in format of the City’s choosing (e.g., Excel .xlsx or SPSS .sav).

Cost of Services The NCS™ Basic Service Instrument development; assistance with crafting custom questions; three part mailing of 1,500 pieces each (pre-notification postcard, and two waves of the survey with cover letters and postage paid return envelope), all survey recipients will have the option to complete the survey online if they prefer, data entry and analysis of returned surveys; draft report for review; final reports that include national benchmark comparisons, analysis and detailed methods; technical assistance in understanding survey results via phone and email with key staff for The NCS ...... $14,265 The NCS™ Add-on Services Spanish: respondents can complete the survey online in Spanish ...... $675 One open-ended question: includes one open-ended question added to survey. Responses will be categorized and reported in a table under separate cover, accompanied by a list of verbatim responses ...... $1,800

Total cost to Moline ...... $16,740

Project Timeline*

2nd wave mails Finalize survey materials 1st wave mails Data collection ends Reports finalized

Postcard mails Opt-in survey opens Draft reports received

Oct 6 Oct 13 Oct 20 Oct 27 Nov 3 Nov 10 Nov 17 Nov 24 Dec 1 Dec 8 Dec 15 Dec 22 Dec 29 Jan 5 Jan 12 Item Date Preparing for the Survey  The NCS survey process is initiated upon receipt of your first payment Sep 1  NRC emails you information to customize The NCS Sep 1  Due to NRC: Selection of add-on options Sep 15  Due to NRC: Drafts of the optional custom questions to be included in the survey Sep 15  Due to NRC: Zip code information and GIS boundary data Sep 22  Due to NRC: Additional payment for add-on options Sep 22

 NRC finalizes the survey instrument and mailing materials and sends .pdf samples for your records Oct 6

 NRC generates the sample of households in your community Sep 22 to Oct 6  NRC prints materials and prepares mailings Oct 13  Due to NRC: Selection of custom benchmark profile(s) (if custom benchmark add-on selected) Oct 13 Conducting the survey  Survey materials are mailed Oct 20 to Nov 3  Prenotification postcards sent Oct 20  1st wave of surveys sent Oct 27  2nd wave of surveys sent Nov 3  Opt-in web survey link posted on your website (source link provided to you by NRC) Nov 24  Data collection: surveys received and processed for your community Oct 27 to Dec 8 During this time, you will receive postcards that were undeliverable due to bad addresses, or vacant housing units. This is  normal. Please count all the postcards, as we will subtract the number of returned postcards from the total number mailed to estimate the number of "eligible" households in calculating the final response rate.  Due to NRC: Final count of returned postcards Dec 8  Survey analysis and report writing Dec 8 to Dec 29 During this time, NRC will process the surveys, perform the data analysis, and produce a draft report for your community.  The report of results will contain a description of the methodology, information on understanding the results, and graphs and tables of your results, as well as a description of NRC's database of normative data from across the U.S. and actual comparisons to your results, where appropriate.

NRC emails draft report (in PDF format) to you along with invoice for balance due on The NCS Basic  Dec 29 Service and any additional add-on options

Due to NRC: community feedback on the draft report (most final reports are identical to the draft  Jan 5 reports, except being labeled as final instead of draft)  NRC emails final report and data file to you Jan 12 Legend Indicates when items from NRC are due to you Indicates when items from you are due to NRC Indicates information items

*The above timeline is a draft and shows approximate amounts of time to complete each task. Deviations from this general timeline shall be mutually agreed upon by the City Representative and NRC. Revenue COW Division Schedule of Fees Recommendations Impact Presenter meeting

Finance Amusement Arcade Eliminate $ (2,000) Verbeke Sept 26th Finance Amusement-bowling alley, tennis court, and racquetball court Eliminate $ (320) Verbeke Sept 26th Finance Amusement Device -coin-operated devices (all types) Eliminate $ (16,500) Verbeke Sept 26th Finance Outdoor Carnivals, Circuses, Traveling Shows & Exhibitions Eliminate $ (750) Verbeke Sept 26th Finance Boot Fee Increase $ 1,500 Verbeke Sept 26th Finance Change to Chapter 17-7111 Relocator's License Language change n/a Verbeke Sept 26th Finance Change to Chapter 17-8116 (5) Language change n/a Verbeke Sept 26th Finance Change to Chapter 20-5128 Impoundment for unpaid violations Language change n/a Verbeke Sept 26th Finance Change to Chapter 22-1105 (5) (d) Tobacco License Language change n/a Verbeke Sept 26th Finance Liquor - Renewal (not for profit & for profit) Language change none Verbeke Sept 26th Finance Youth/Dance Club Language change n/a Verbeke Sept 26th Water Water/Sewer Deposits- Refundable Eliminate n/a Haley Sept 26th Water Water meter service fee New $ 1,215 Haley Sept 26th