STATE OF CALIFORNIA Budget Change Proposal - Cover Sheet DF-46 (REV 08/17)

Fiscal Year Business Unit Department Priority No. 2019-20 3970 Resources Recycling and Recovery

Budget Request Name Program Subprogram 3970-400-BCP-2019-MR 3700 - WASTE REDUCTION AND MANAGEMENT

Budget Request Description Emergency Debris Cleanup and Recovery

Budget Request Summary

This proposal is part of the Administration's larger Disaster Preparedness, Response, and Recovery May Revision package. Based on lessons learned and due to the increased magnitude, frequency, and complexity of recent disasters and those likely to come, the May Revision includes resources for various departments to enhance the state's disaster response preparedness and support the continuity of state government during disasters. This request includes $2,782,000 in budget year and $3,414,000 annually thereafter to support 21.5 permanent positions for dedicated staffing resources and department infrastructure to provide emergency debris removal services upon request from the Governor's Office of Emergency Services.

Requires Legislation Code Section(s) to be Added/Amended/Repeaied • Yes K No

Does this BCP contain information technology (IT) Department CIO Date components? O Yes ^ No If yes, departmental Clilef Information Officer must sign.

For IT requests, specify the project number, the most recent project approval document (FSR, SPR, SI BA, S2AA, S3SD, S4PRA), and the approval date. Project No. Project Approval Document: Approval Date:

if proposal affects another department, does other department concur with proposal? • Yes • No Attacfi comments of affected department, signed and dated by tfie department director or designee.

Prepared By Date Reviewed By Date

Department Director Date Agency Secretary Date

Department of Finance Use Only

Additional Review: • Capital Outlay • ITCU • FSCU • OSAE • CALSTARS • Dept. of Technology

PPBA Date submitted to the Legislature jjj^y Q g 2()jg BCP Fiscal Detail Sheet BCP Title: Emergency Debris Cieanup and Recovery BR Name: 3970-400-BCP-2019-MR

Budget Request Summary FYI9 CY BY BY+1 BY+2 BY+3 BY+4 Personal Services Positions - Permanent 0.0 21.5 21.5 21.5 21.5 21.5 Total Positions 0.0 21.5 21.5 21.5 21.5 21.5

Salaries and Wages Earnings - Permanent 0 1,337 1,783 1,783 1,783 1,783 Earnings - Temporary Help 0 185 185 185 0 0 Total Salaries and Wages $0 $1,522 $1,968 $1,968 $1,783 $1,783

Total Staff Benefits 0 790 1,023 1,023 927 927 Total Personal Services $0 $2,312 $2,991 $2,991 $2,710 $2,710

Operating Expenses and Equipment 5301 - General Expense 0 22 22 22 19 19 5302 - Printing 0 5 5 5 4 4 5304 - Communications 0 17 17 17 15 15 5306 - Postage 0 12 12 12 11 11 5320 - Travel: in-State 0 47 47 47 41 41 5322 - Training 0 12 12 12 11 11 5324 - Facilities Operation 0 212 212 212 186 186 5344 - Consolidated Data Centers 0 22 22 22 19 19 5346 - Information Technology 0 74 74 74 65 65 5368 - Non-Capital Asset Purchases - 0 47 0 0 0 0 Equipment Total Operating Expenses and Equipment $0 $470 $423 $423 $371 $371 Total Budget Request $0 $2,782 $3,414 $3,414 $3,081 $3,081 und Summary Fund Source - State Operations 0001 - General Fund 0 2,782 3,414 3,414 3,081 3,081 Total State Operations Expenditures $0 $2,782 $3,414 $3,414 $3,081 $3,081 Total All Funds $0 $2,782 $3,414 $3,414 $3,081 $3,081

Program Summary Program Funding 3700 - Waste Reduction and Management 0 2,782 3,414 3,414 3,081 3,081 Total All Programs $0 $2,782 $3,414 $3,414 $3,081 $3,081 BCP Title: Emergency Debris Cleanup and Recovery BR Name: 3970-400-BCP-2019-MR Personal Services Details

Salary Information Positions Mid Max CY BY BY+1 BY+2 BY+3 BY+4 3786 Waste Mgmt Engr (Eff. 07-01-2019) 0.0 7.0 7.0 7.0 7.0 7.0 3929 Assoc Safety Engr (Eff. 07-01-2019) 0.0 2.0 2.0 2.0 2.0 2.0 Accounting Officer (Spec) (Eff. 07-01- 4546 2019) 0.0 2.0 2.0 2.0 2.0 2.0 Accounting Administrator I (Supvr) 4549 (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 Sr Accounting Officer (Spec) (Eff. 07- 0.0 1.0 1.0 1.0 1.0 1.0 4567 01-2019) Assoc Accounting Analyst (Eff. 07-01- 4588 0.0 1.0 1.0 1.0 1.0 1.0 2019) 4800 Staff Svcs Mgr I (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 5142 Assoc Pars Analyst (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 Assoc Govtl Program Analyst (Eff. 07- 5393 01-2019) 0.0 2.5 2.5 2.5 2.5 2.5 5601 Info Officer i (Spec) (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 5778 Atty (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 7500 C.E.A. (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 Total Positions 0.0 21.5 21.5 21.5 21.5 21.5

Salaries and Wages BY BY+1 BY+2 BY+3 BY+4 3786 - Waste Mgmt Engr (Eff. 07-01-2019) 0 461 615 615 615 615 3929 Assoc Safety Engr (Eff. 07-01-2019) 0 162 215 215 215 215 Accounting Officer (Spec) (Eff. 07-01- 4546 2019) 0 88 118 118 118 118 Accounting Administrator I (Supvr) 4549 (Eff. 07-01-2019) 0 60 80 80 80 80 Sr Accounting Officer (Spec) (Eff. 07- 4567 01-2019) 0 50 67 67 67 67 Assoc Accounting Analyst (Eff. 07-01- 4588 2019) 0 53 71 71 71 71 4800 Staff Svcs Mgr i (Eff. 07-01-2019) 0 60 80 80 80 80 5142 Assoc Pers Analyst (Eff. 07-01-2019) 0 50 67 67 67 67 Assoc Govtl Program Analyst (Eff. 07- 5393 01-2019) 0 126 168 168 168 168 5601 - Info Officer 1 (Spec) (Eff. 07-01-2019) 0 50 67 67 67 67 5778 - Atty (Eff. 07-01-2019) 0 69 92 92 92 92 7500 - C.E.A. (Eff. 07-01-2019) 0 108 143 143 143 143 Total Salaries and Wages $0 $1,337 $1,783 $1,783 $1,783 $1,783

Staff Benefits 5150350 - Health Insurance 0 227 294 294 266 266 5150450 - Medicare Taxation 0 22 29 29 26 26 5150500 - OASDi 0 94 122 122 111 111 5150600 - Retirement - General 0 447 578 578 524 524 Total Staff Benefits $0 $790 $1,023 $1,023 $927 $927 Total Personal Services $0 $2,127 $2,806 $2,806 $2,710 $2,710 Analysis of Problem

A. Budget Request Summary

The Department of Resources Recycling and Recovery (CalRecycle) requests $2,782,000 in budget year and $3,414,000 annually thereafter to support 21.5 permanent positions for dedicated staffing resources and department infrastructure to provide emergency debris removal services upon request from the Governor's Office of Emergency Services. The positions will provide disaster recovery and debris removal technical support, guidance, and training to state and local government to increase their resiliency and reduce or eliminate the dependence on direct state support for debris removal and recovery.

Debris management is complicated and challenging for local jurisdictions (i.e. counties, cities, special districts, and tribal governments) and state agencies already affected by a disaster because of the need for adequate, available, and timely resources and personnel who can conduct critical activities, such as: • Debris management planning and preparedness; • Contract preparation, procurement, and management; and • Management of debris removal operations, including waste characterization, volume reduction, segregation, handling, recycling, and disposal.

The requested positions would be used to formally establish a team to respond to local government requests for technical assistance, provide guidance when developing disaster recovery plans, and support CalRecycle's response to emergency mission tasking for state-operated disaster debris removal programs.

Consistent with the State of California Emergency Plan (Plan) and following a Governor's declared State of Emergency and an assistance request from a local government, the Governor's Office of Emergency Services (CalOES) has requested assistance for debris removal services from CalRecycle with increasing frequency over the past 12 years (Table 1). To date, CalRecycle has provided: technical expertise; engineering support; contract management; legal; administrative; fiscal and budgetary services to 22 disaster debris removal operations in California.

CalRecycle employees at the staff, management, and executive levels are frequently redirected from their regular duties to assist with providing public outreach and community engagement, technical expertise, engineering support, contract management, legal, fiscal and budgetary, and administrative services to debris removal operations. This has resulted in work related to CalRecycle's other mission critical activities not being addressed in a timely fashion as a result of staff redirection to support these high priority disasters. Additionally, the lack of infrastructure within the department to manage these operations has led to a lack of strong oversight in implementing debris removal operations. This lack of oversight includes work in the field providing support to local communities, state and federal entities, and within the department itself.

The frequency and magnitude of wildfires and other disasters in California are increasing, as are related disaster cieanup and debris removal operations. CalRecycle's programs, administrative and finance branches, legal office, and public affairs office have been negatively impacted by the increased workload. Additionally, CalRecycle staff are not adequately resourced to provide sufficient safeguards of state resources while also implementing debris removal projects at the necessary standards. Approving this request will provide staffing levels commensurate with the degree of care, oversight, timeliness, and attention to detail that California's debris removal operations require. The request for additional staff will provide adequate staffing levels to support the level, scope, and sensitivity of providing debris removal operations to communities in crisis, and protect state resources.

B. Background/History

California experiences a wide range of disasters including wildfires, flooding, earthquakes, mudslides, severe storms, and other natural and man-made emergency incidents. These disasters often create significant quantities of debris, which can include ash, metal, concrete, building materials, soils, and hazardous materials. Debris generated by a disaster incident must be removed, recycled, or disposed of expeditiously in order to reduce threats to public health and safety and the environment, and assist communities impacted by these disasters efficiently recover and rebuild. Analysis of Problem

Existing Authority

The State of California Emergency Plan (Plan) outlines the protocol for response to natural or human caused emergencies in California. The Plan is a requirement of the California Emergency Services Act, and describes methods for conducting emergency operations, the process for rendering mutual aid, emergency services of government agencies, how resources are mobilized, how the public is informed, and how continuity of government is maintained during an emergency. The Plan further describes steps for hazard mitigation (actions to reduce risk), as well as preparedness and recovery from disasters.

Additionally, the Plan defines California Emergency Support Functions. These functions cover 18 disciplines essential to address emergency management needs. These discipline-specific groups develop functional annexes to describe goals, objectives, operational concepts, capabilities, organization structures, and related policies and procedures, item 10 of the California Emergency Support Functions identifies CalRecycle as a primary agency responsible for protecting the public's health and safety, and the environment, through the proper management of solid waste.

in addition to the California Emergency Support Functions, the Governor may call upon the services, resources, and capabilities of the state agencies, departments, offices, boards, commissions, councils, and authorities in times of emergency. The Plan describes key agencies and departments that have primary or support roles in an emergency. Even those state agencies not specifically listed in the Plan may be called upon to carry out activities necessary to mitigate the effects of an emergency.

Debris management poses challenges for state, local, and tribal agencies and governments in terms of available resources for debris management operations, appropriate procurement and management of contractors, reduction of debris volume, disposal and segregation, handling and disposal of household hazardous waste, and other hazardous materials. There are also legal requirements to recycle applicable material into appropriate waste streams, and specific environmental issues that need to be evaluated for compliance.

Debris management operations are the responsibility of the affected jurisdiction. Affected jurisdictions are responsible for organizing recovery operations from disasters, including debris removal operations, in accordance with a debris management plan. However, at the request of the state, the federal government may provide assistance for debris management following a Presidential declaration of emergency or major disaster, in response to a Governor's declared State of Emergency and an assistance request from a local government, CalOES has regularly tasked CalRecycle to organize, manage, implement and oversee debris removal operations in support of a local government.

Program History

As indicated in Table 1, CalRecycle has conducted debris removal operations for 22 incidents since 2007, and 8 of the 22 incidents occurred in 2018 alone. The majority of incidents CalRecycle has responded to are the result of destructive wildfires. As illustrated in Table 1, these wildfires have increased significantly in magnitude, cost, duration and frequency. Half of the most destructive wildfires in California history have occurred in the last 4 years (Table 2). The Camp Fire is the most deadly and destructive wildfire in California history to date, over 18,000^ structures were destroyed and 86 people died in the fire. At an initial estimate of $2 biition, the Camp Fire debris removal project will be the most expensive disaster cleanup in California history.

' CAL FIRE count of structures destroyed includes residences, outbuildings (barns, garages, sheds, etc.), commercial, and public properties such as hospitals and schools. CalRecycle's debris removal operations have typically been limited to private residences and seme commercial properties. Analysis of Problem

Table 1. CalRecycle Disaster Recovery/Debris Removal Operations Staff Demand Staff Cleanup Administrative ( Tonnage Incident Redirection Year Properties Duration Duration Collected Cost Angora Fire, El Dorado 2007 256 11 Weeks 73,004 $7 Million County San Bruno PG&E Natural Gas 2010 35 4 Weeks 7,913 $2 Million Line Explosion, San Mateo County Boles Fire, City of Weed 2014 134 7 Weeks 30,691 $6.4 Million Round Fire, Mono County 2015 41 5 Weeks 9,239 $5.0 Million Trinity Complex of Fires, 2015/16 60 3 Weeks 1,446 $2.1 Million Trinity County Rocky and Jerusalem Fires, 2015 83 4 Weeks 9,545 $4.7 Million Lake County Valley Fire, Lake County 33 18 2015/16 1,140 18 Weeks Ongoing 252,434 $91.7 Million Butte Fire, Calaveras County 33 18 2015/16 883 24 Weeks Ongoing 235,263 $111.4 Million Erskine Fire, Kern County 23 17 2016 301 8 Weeks Ongoing 50,446 $20.2 Million Clayton Fire, Lake County 23 17 2016 157 6 Weeks Ongoing 34,498 $10.2 Million Detwiler Fire, Mariposa 22 17 2017 113 8 Weeks Ongoing 28,368 $9.8 Million County Helena Fire, Trinity County 21 17 2017 67 6 Weeks Ongoing 29,972 $7.6 Million Wind Fire, Nevada, Yuba and 23 17 2017 255 6 Weeks Ongoing 73,177 $28.6 Million Butte Counties Sulphur Fire, Lake County 12 8 2017 12 4 Weeks Ongoing 252 $1.4 Million (Gooseneck Point) Thomas Fire, Ventura County 35 23 2018 672 12 Weeks Ongoing 263,000 $65.0 Million Mud Slides, Santa Barbara 11 8 2018 Unknown 6 weeks Ongoing 33,000" $1.3 Million County Klamathon Fire, Siskiyou 21 15 2018 49 6 weeks Ongoing 14,000" $5.1 Million" County Carr Fire, Shasta County 30 18 2018 1,046 16 weeks'" Ongoing 540,000" $100 Million" Mendocino Complex Fires, 21 18 2018 141 12 weeks" Ongoing 42,000" $14.1 Million" Lake County Pawnee Fire, Lake County 3 3 2018 15 6 weeks'" Ongoing 2,800" $1.7 Million" Camp Fire, Butte County 115 20 2018/19 14,000^ 12 months" Ongoing 4,900,000" $1.8 Billion"

Woolsey and Hill Fires, 76'^ 16 2019 1,300^ 16 weeks" Ongoing 350,000" $110 Million" Ventura and Los Angeles Counties Estimated. 'Data is available for staff demand, staff redirection and administrative duration from tfie Valley Fire-Current Increased staff demand due to project focus on utilizing state resources, wliile similar prior incidents primarily relied on contracting resources Analysis of Problem

Table 2. Top 20 Most Destructive California Wildfires Fire Name Date County Acres Structures Deaths Destroyed 1 Camp Fire'^ November 2018 Butte 153,336 18,804 86 2 Tubbs Fire October 2017 Napa & Sonoma 36,807 5,636 22 3 Tunnel Fire- October 1991 Alameda 1,600 2,900 25 Oakland Hills 4 Cedar Fire October 2007 San Diego 273,246 2,820 15 5 Valley Fire'^ September 2015 Lake, Napa & 76,067 1,955 4 Sonoma 6 Witch Fire October 2007 San Diego 197,990 1,650 2 7 Woolsey Fire'^ November 2018 Ventura 96,949 1,643 3 8 Carr Fire'^ July 2018 Shasta & Trinity 229,651 1,604 8 9 Nuns Fire October 2017 Sonoma 54,382 1,355 3 10 Thomas Fire'^ December 2017 Ventura & Santa 281,893 1,063 2 Barbara 11 Old Fire October 2003 San Bernardino 91,281 1,003 6 12 Jones Fire October 1999 Shasta 26,200 954 1 13 Butte Fire'' September 2015 Amador & 70,868 921 2 Calaveras 14 Atlas Fire October 2017 Napa & Sonoma 51,624 783 6 15 Paint Fire June 1990 Santa Barbara 4,900 641 1

16 Fountain Fire August 1992 Shasta 63,960 636 0

17 Sayre Fire November 2008 Los Angeles 11,262 604 0 18 City of Berkeley September 1923 Alameda 130 584 0 Fire 19 Harris Fire October 2007 San Diego 90,440 548 8 20 Redwood October 2017 Mendocino 36,523 546 9 Valley Fire Source: CAL FIRE "Structures include residences, outbuildings (barns, garages, sheds, etc.), commercial, and public properties such as hospitals and schools. '^CalRecycle debris removal project

Table 3. Resource History (Dollars in thousands) Program Budget 14-15 15-16 16-17 17-18 18-19 Authorized Expenditures 6,400 243,000 35,010 141,067 2,226,531 Actual Expenditures 6,400 243,000 30,400 128,500 Revenues 0 0 0 0 0 Authorized Positions 0 0 0 0 6 Filled Positions 0 0 0 0 4 Vacancies 0 0 0 0 2 Analysis of Problem

Table 4. Workload History

Workload Measure 13-14 14-15 15-16 16-17 17-18 18-19 Mission Tasks for 0 2 4 2 6 6 debris removal assistance from CalOES FEMA funded projects 0 0 2 0 2 6 Contracts for debris 9 1 35 12 29 30 removal services (new contracts and amendments); does not include solicitations. Number of parcels 0 175 2,166 458 1,119 16,551 destroyed and participated in state debris removal program Backiogged/ pending 0 0 2 7 9 15+ cioseout projects incidents 0 Boies Trinity Complex Erskine Detwiler Fire Klamathon Fire Fire of Fires Fire Helena Fire Carr Fire Round Valley Fire Clayton Wind Fire Mendocino Fire Rocky and Fire Sulphur Fire Complex Fires Jerusalem Thomas Fire Pawnee Fire Fires Santa Camp Fire Butte Fire Barbara Mud Woolsey/Hiii Slides Fires Analysis of Problem

California Wildfires

Climate change, along with demographic pressure, continues to put more people, homes, and infrastructure in harm's way from wildfires. The Department of Forestry and Fire Protection's (CAL FIRE) 2018 Strategic Fire Plan reports that as of 2010, approximately 3 million housing units exist in Fire Hazard Severity Zones, and are potentially at risk from wildfireT Additionally, since the frequency of extreme weather events are projected to increase, urban areas will also be at risk. The 2017 North Bay fires indicated that destructive wildfire is now possible in areas previously thought to be at low risk.

A report from CAL FIRE's Fire and Resource Assessment Program notes that California is experiencing longer, hotter, and drier summers, coupled with more pronounced fire activity and increased tree mortality, due to climate change. Extreme weather events, severe flooding, and hotter droughts are expected to occur with more frequency due to climate change.^ CAL FIRE data shows that wildfires are displaying an increasing trend that mirrors signatures of climate change, which include rising mean temperatures and the increasing length of fire seasons. The 2018 Strategic Fire Plan notes that the increasing prevalence of very large fires (>100,000 acres) has led many experts to conclude that the United States has entered into an era of "mega fires".

Multiple, consecutive years of catastrophic and deadly wildfires have shattered ail previous records. Fifteen of the twenty largest wiidiand fires in California history have occurred since 2000, including the 2017 Thomas Fire (281,893 acres), and the 2018 Mendocino Complex (459,123 acres), Carr (229,651 acres) and Camp (153,336 acres) Fires. The most recent CAL FIRE Strategic Fire Plan reports that 2017 had the most structures destroyed by wiidiand fires within the last three decades, totaling 5,717 structures. The report does not include the Camp and Woolsey Fires from 2018, which destroyed 20,477 structures, more than triple the precedent setting number for 2017.

in many areas of the state, fire season never ends. Since the 1980s, the average fire season length has increased by 78 days (64%), comparing fire seasons from 1970 to 1986 with fire seasons from 1987 to 2003'*. Climate change has, and will continue, to lengthen fire season in California. CAL FIRE reports a 25% increase in fire activity in winter months over the last five years. The changing climate in the state continues to lengthen "fire season" into a year round phenomenon.

Other Potential California Disasters

California is a seismicaiiy active region, and the threat of earthquake is constant. The United States Geological Survey reports that within the next 30 years, there is a 31% probability that an earthquake measuring magnitude 7.5 will occur in the Los Angeles area, and a 20% probability of the same magnitude earthquake occurring in the San Francisco Bay area. The 6.0 Napa Earthquake of 2014 killed one, and created an estimated $360 million in property damages, in an example scenario, a magnitude 7.9 earthquake on the northern segment of the San Andreas Fault in the San Francisco Bay Area is projected to result in 50 million tons of debris. An earthquake in the unincorporated area of Los Angeles County could result in more than 6 million tons of debris.

California is prone to extreme weather events that results in flood and mudslides that can damage structures resulting in hazardous debris. The Russian River flooding in February 2019 damaged an estimated 2,500 properties, including homes and businesses. Initial debris removal costs are estimated to be $2.5 million. CalRecycle conducted debris removal operations following the 2018 Montecito mudslides, which killed 22 people. CalRecycle crews removed 33,000 tons of debris at a project cost of $1.3 million.

Impacts to CalRecycle Staff

Due to climate change, wildfires are increasing in frequency and destruction, and are also occurring simultaneously, in July 2018, the Klamathon, Pawnee, Carr, and Mendocino Complex Fires began within weeks of each other, destroying a combined 1,265 properties. In November 2018, the Camp, Hill, and

^ 2018 Strategic Fire Plan for Caiifornia. California Department of Forestry and Fire Protection ' California's Forests and Rangelands: 2017 Assessment, California Department of Forestry and Fire Protection, Fire and Resource Assessment Program ' Warming and Earlier Spring Increase Western U S Forest Wildfire Activity, By A. L, Westerling, H. G Hidalgo, D R Cayan, T W. Swetnam, Science 18 Aug 2006 940-943 Analysis of Problem

Woolsey Fires all began on November 8'"" and destroyed an estimated 20,477 structures. These wildfires and subsequent recovery missions have become significantly larger in scope, duration, and costs to the state than previous incidents. CalRecycle is also contacted by local government seeking guidance and technical assistance regarding debris removal resulting from earthquakes, flood, and mudslides.

CalRecycle has limited staff and no formalized program, division, structure or processes to organize and oversee debris removal operations. CalRecycle has implemented its disaster debris removal operations by drawing from personnel dedicated to non-emergency mandated programs within CalRecycle. These operations have utilized staff resources from within every CalRecycle division and office. Wildfires and subsequent debris removal projects are no longer abnormal, and are occurring with more frequency and intensity every year. Due to the increasing severity of wildfires in California, CalRecycle staff are, and continue to be, redirected from their regular duties in order to support debris removal projects, in some cases, the period of redirection can last up to one year. CalRecycle workload has increased significantly as a result of multiple, large, and simultaneous disaster incidents. There is little or no CalRecycle resources available to provide adequate opportunities to train, and otherwise support, local governments to implement their own independent efforts to remove debris.

CalRecycle Debris Removal Responsibilities

For every incident CalRecycle is directed to respond to, the department provides the following services related to debris removal:

1. Administrative Services

Through the support of the Administrative Branch, CalRecycle solicits, awards, and manages contracts for a prime debris removal contractor and a support consultant who provides assessment and monitoring services. Administrative Services staff have been tasked to contract and manage multiple, concurrent, multi-million dollar debris clean-up contracts, which have in 2018 increased to multi-billion dollar contracts.

Additionally, the Administrative Branch's Health and Safety staff are deployed to the disaster area to support the incident Management Team (IMT). Health and Safety staff develop and recommend measures for assuring site operations are performed safely. They are responsible for integrating ail aspects of safety for fire debris cieanup, overseeing work areas, and identifying conditions or anticipating situations that pose a hazard to personnel or the public. Health and Safety staff work directly with contractors and the survivors of wildfires and other catastrophic incidents.

CalRecycle's Equal Employment Opportunity Office provides critical resources in order to promote and support employee wellness. Managing, organizing, and supervising the removal of charred remains of people's homes and belongings is excruciating work, and the Equal Employment Opportunity Office provides resources to staff that work on debris removal operations. Shortage of resources only exacerbates the stress associated with these projects.

2. Financial and Accounting Services

The Fiscal Services Branch plays a key role in carrying out debris removal projects, both from a contractor payment perspective in ensuring that payment is made for services rendered, as well as the necessary project set up, tracking, and reconciling which project costs are measured financially, in addition, CalRecycle secures assistance from the Caiifornia Disaster Assistance Act (CDAA), the United States Department of Homeland Security's Federal Emergency Management Agency (FEMA), and other emergency appropriation funding for contracts, personnel wages, and travel expenses.

Once debris is off the ground and properties are returned to their owners, work continues for CalRecycle Administrative and Fiscal staff, invoice disputes. Government Claims, and the final reconciliation and confirmation of FEMA eligible and ineligible costs for final project close out continue for up to 2 years after physical debris removal fieldwork has been completed.

CalRecycle's Fiscal Services Branch has had to redirect staff from other special funded programs to process payments and administer debris funds. CalRecycle's programs, such as the Beverage Container Analysis of Problem

Recycling Program and the Used Oil Incentive Payment Program, have extremely high processing volumes. Other CalRecycle payment programs, such as grants and contracts, also have a high demand for resources and qualitative review. CalRecycle's fiscal services staff rely on batching, workflow, and efficiencies to keep up with its existing programs with its current compliment of staff. When staff are redirected, this interrupts these mechanisms, and compounds the effect of backlog beyond just a single invoice or slightly delayed payment, if anybody along the line of the workflow is redirected, such as system approvers or reconcilers, this results in other bottlenecks within ail the units. This situation has not only resulted in delays and errors for ail CalRecycle programs, it has also impacted the debris operations themselves.

Without dedicated oversight and procedural infrastructure for debris operations, which has very much become its own specialized program, there have been coding errors, a piecemeal framework for working with FEMA, CalOES, Program Staff, and Department of Finance to obtain funding, and delays in the administration of funds and dose out for projects.

3. Engineering and Technical Support

CalRecycle staff develop the Debris Removal Operations Plan specific for each debris removal project based on the Caiifornia Environmental Protection Agency's (CalEPA) "Guidance for Conducting Emergency Debris, Waste and Hazardous Material Removal Actions Pursuant to a State or Local Emergency Proclamation"? The Debris Removal Operations Plan identifies practices for undertaking the removal of debris and hazardous materials (including asbestos) from impacted structures. These best management practices and standardized methods provide a consistent approach for conducting the urgent debris removal and cleanup actions to protect response personnel, the public, and the environment.

CalRecycle provides key personnel, debris removal contractors, and a support consultant to establish and support an incident Management Team (IMT). As defined by FEMA, an IMT provides on-scene incident management support during incidents or events that exceed a local government or agency's capability or capacity. The IMT includes members of local, state, tribal, and territorial entities; nongovernmental organizations; and private sector organizations.

IMT staff deploy to and operate in the disaster area, requiring significant amounts of travel. CalRecycle staff occupy leadership and staff level positions on the IMT, and in the Operations, Planning, Health and Safety, and Finance sections.

Figure 1. Incident Management Team Structure

' Jncident ^ J CjornrnanderflC

• : Hearth andI "si ^isbifetY>Y<'4

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1.

CalRecycle staff deployed to the IMT can be on duty for consecutive weeks at a time, not allowing them to return home. CalRecycle staff supporting debris operations often work in remote locations statewide, irregular work schedule and travel to remote locations, in combination with providing services to survivors of disasters can be incredibly stressful and disruptive to staff productivity and welibeing.

dated October 7, 2011 Analysis of Problem

4. Legal Services

The Legal Affairs Office carries out a variety of duties related to contracting issues for fire debris clean-ups, including assisting in and providing advice regarding: drafting and reviewing of bid documents, scopes of work, and contracts; responding to contract bid protests; resolving reimbursement disputes; responding to audits; and developing appropriate policies and procedures.

5. Public information/Public Affairs

Significant media attention accompanies CalRecycle debris removal projects. CalRecycle's Office of Public Affairs, in collaboration with CalOES, serves as the point of contact in response to news media inquiries regarding debris removal operations. The Office of Public Affairs: participates in regular communications with state, local and federal partners; develops news releases, fact sheets, talking points, social media content, blog content, web content and other communication tools in support of cieanup operations; assists with CalRecycle representation at public meetings held in fire-damaged communities; assists with the coordination of and staffing of media events to explain the debris removal process and highlight milestones along the way; and addresses the more complex questions and requests for information from residents of fire-damaged communities.

Resource History A CalRecycle budget request for six (6.0) permanent full time positions and $1,25 million from the integrated Waste Management Account was adopted in the 2018 Budget Act for debris removal resources. The proposed 21.5 permanent, full time positions are additive to the 6.0 positions previously authorized in the 2018 Budget Act, and will not duplicate workload associated with the previous 6.0 positions. Due to the negative impacts of changing climate and intensifying fires in the state, and the ongoing potential for earthquake, flood and mudslides, the 21.5 new positons are necessary to manage the increased workload associated with disaster recovery, and will have designated workload separate from the workload associated with the previously authorized 6.0 positions.

C. State Level Considerations

The Caiifornia State Emergency Plan (Plan) provides disaster recovery concepts, and establishes that "local governments are encouraged to establish a pre-event recovery plan which includes debris management." Under the Plan, addressing debris that pose a threat to public health and safety is included as an action item under the short-term recovery. Removal of debris in accordance with a local debris management plan is identified as an action local governments can undertake to stimulate recovery in their respective communities.

State agencies may provide support to local governments under their respective authorities and coordinate their activities with Cai OES. Pre-disaster planning at the state level supports local recovery efforts prior to disasters striking, allowing the state to meet the unique recovery needs in California's diversified communities. Of the state agencies, assistance with debris removal operations are the most compatible with CalRecycle's responsibilities and expertise in the remediation and regulation of solid waste disposal sites, in addition, the SEP identifies CalRecycle as a support agency for Emergency Function (EF) 3, which is responsible for organizing the capabilities of the state government to facilitate the delivery of services, technical assistance, engineering expertise, construction management, and other support to local jurisdictions.

As with any publicly funded project, it is important that the State have a strong infrastructure to maximize accountability and management of these resources. The State of California not only has to ensure that work is done, but must maintain credibility with financial operations in order to ensure the continued success of the State's fiscal model. Debris removal operations are crucial for expediting the economic recovery of the state following catastrophic disasters in California. Analysis of Problem

D. Justification

In order for CalRecycle to effectively and expeditiously respond to requests for assistance and facilitate successful debris removal operations, the approval of $2,782,000 General Fund in budget year and 21.5 permanent, full time positions is necessary to provide additional resources for disaster recovery efforts is necessary. Approving this proposal will enable CalRecycle to continue to provide debris removal services and assistance to local governments in order to facilitate timely, safe, and effective debris removal operations, as well as assist local governments in the preparation of Debris Removal plans for future incidents. This will not only provide for efficient operations in the event of a future incident, it may also entitle the State or local jurisdiction to additional FEMA reimbursements, as well as decrease costs overall by having pre-approved private public partnerships, Master Services Agreements, and a directory of local resources and infrastructure that may be utilized in a cieanup.

Impacts to CalRecycle Staff

Historically, CalRecycle has been challenged to manage the additional workload for short-term removal operations and when used to address larger or concurrent events, staff resources have been strained. The added workload has taxed the ability of CalRecycle to effectively manage debris removal projects and conduct its mandated programs.

The work of staff redirected to debris projects must be delegated to others, delayed until staff return to their original duties, and is sometimes not completed. This work includes jurisdiction compliance reviews, inspections of facilities, landfill closures, and successful implementation of many other core CalRecycle programs. Supervisors are taking on the work of their redirected staff, limiting their ability to effectively manage and supervise their staff and programs. Administrative support requires significant redirection to support health and safety, contracting, human resources, accounting, and budgets. CalRecycle does not have the resources needed to successfully manage disaster debris removal operations while sustainabiy carrying out the department's statutorily mandated programs. Previously, CalRecycle incident Management Teams (IMTs) have typically required five to ten staff deployed to the field, as well as administrative support in the form of budgeting, contracting, and employee health and safety. CalRecycle anticipates that it will need more than twice the number of people to adequately staff the concurrent Camp Fire operation in Butte County and the Woolsey and Hill Fire operations in Ventura and Los Angeles Counties.

The additional positions will not stop the state from experiencing incredibly destructive wildfires, earthquakes, or flooding, but they will help Caiifornia properly and successfully manage the increasing consequences stemming from climate change. A lack of CalRecycle positions dedicated to debris removal, lack of department infrastructure, and lack of processes have contributed to vulnerability related to debris removal operations in terms of oversight and state control. A fully resourced debris removal team will provide the state with capable staff and provide much needed credibility to the state for these projects with regards to the public and FEMA.

For almost every emergency proclamation that has been ordered, the need for swift response is so great, that state agencies often must enter into contracts to arrange for the procurement of materials, goods, and services necessary to quickly assist with the response to and recovery from the impacts of the incident. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, are often suspended to the extent necessary to address the effects of the incident. The expeditious nature of the response makes it even more important that there is an established and dedicated infrastructure through which to respond, particularly when the existing requirements are waived and normal business processes and training models for staff are no longer in effect.

Disaster Recovery Pre-planning

Approval this request is necessary to help local jurisdictions effectively plan to secure and utilize the necessary capabilities and resources for recovery from a potential disaster, and promote a return to Analysis of Problem

normalcy. Disaster emergency response consists of those activities required to immediately protect life and property, such as fire suppression, rescue, providing food and water, sanitation, shelter, etc. Once evacuation orders are lifted, there is an immediate need to manage the transition from response to recovery by implementing a clear, concise, and effective plan for disaster debris recovery.

When not being utilized by current disaster recovery operations, these new positions will assist and train local jurisdictions on: • Local disaster recovery planning;

• Regional disaster recovery planning where multiple jurisdictions share similar and concurrent hazards; • The development of public/private partnerships where appropriate to establish programs regarding available emergency resources to meet the public need; and • Recovery planning prior to the occurrence of a disaster to establish mechanisms for recovery decision-making and identifying key participants in the recovery organization, including processes and procedures for requesting state and federal recovery assistance, and ensuring that recovery activities are carried out in accordance with the requirements of these programs.

Planning for timely debris removal reduces threats posed by the hazardous substances that may result from a natural or other disaster, it is critical for communities to address debris removal as quickly as possible to abate impacts. Local governments may need to enter private property to clear ash and debris, or demolish and remove private structures deemed unsafe to eliminate immediate threats to life, public health, and safety as determined by the local Health Officer. As such, local governments can facilitate this process more easily by having Right of Entry forms developed in advance that fully articulate the homeowners' rights, local government's objectives, and the complicated insurance rules and interactions related to debris removal cost recovery.

Table 5. Proposed Staffing Positions, Classifications, Function, and Unit PY Classification Function Unit 1.0 Staff Services Manager 1 Administrative Liaison- Administrative Services Logistics/Pianning/Compiiance 2.0 Associate Safety Engineers Health and Safety Administrative Services 1.0 Associate Government Program Contracts Administrative Services Analyst 1.0 Associate Personnel Analyst Human Resources Administrative Services .5 Associate Government Program Equal Employment Administrative Services Analyst Opportunity/ Employee Wellness 1.0 Senior Accounting Officer, Grant Coordinator Fiscal Services Specialist 2.0 Accounting Officer Payments Fiscal Services 1.0 Associate Accounting Analyst Biiiing/Reconciiiation/ Fiscal Services Cioseout 1.0 Accounting Administrator 1 Supervisor Fiscal Services 1.0 CEA Unit Supervisor Engineering Support Branch 2.0 Waste Management Engineer Field Staff- Operations Engineering Support Branch 3.0 Waste Management Engineer Field Staff- Planning Engineering Support Branch 2,0 Waste Management Engineer Field Staff- Finance Engineering Support Branch 1.0 Associate Government Program Agency Coordinator/ Local Engineering Support Branch Analyst Government/ Tribal Liaison 1.0 information Officer i Office of Public Affairs 1.0 Attorney Legal Affairs Office Analysis of Problem

Positions Requested- Administrative Services

Through the Administrative Services Branch, CalRecycle implements a number of services related to debris removal, including contracts, human resources, health and safety, and equal employment opportunity/employee wellness. CalRecycle will provide the following debris recovery support services with the additional resources requested.

The Staff Services Manager i (Specialist) acts as single point of contact for the branch on all activities relating to debris recovery, including legislative and media inquiries and will act as a subject matter expert while engaging with federal, state, local government, and contracted organizations. The Staff Services Manager i provides high-level planning, logistical, and decision-making on health and safety, human resources (including hiring and volunteer programming), business administration, and contracting. They establish and administer cross-functional work groups to plan, administer, and close-out administrative service activities, and develops and administers processes/ information depositories relating to administrative services for debris recovery. The Staff Services Manager i (Specialist) will coordinate administrative training opportunities with local governments to support their independent efforts to remove debris from their communities following disasters.

The Associate Safety Engineers act as debris recovery field Health and Safety Officer's as required. Associate Safety Engineers supporting the incident Management Team (IMT) as Health and Safety Officers are responsible for developing and recommending measures for assuring site operations are performed safely. Health and Safety Officers are responsible for integrating ail aspects of safety for fire debris cleanup, overseeing work areas, and identifying conditions or anticipate situations that pose a hazard to personnel or the public. Associate Safety Engineers prepare community safety and site safety plans for each debris project, while ensuring compliance with ail regulatory Occupational Safety and Health Administration (OSHA) regulation and the site-specific safety plan. The Associate Safety Engineers train local governments on creating safety plans and occupying the role of Health and Safety Officer on the IMT,

Associate Safety Engineers administer the process to provide deployed debris staff and local governments with medical monitoring assessment, respiratory fit testing. Hazardous Waste Operations and Emergency Response (HAZWOPER) training, personal protection equipment, and all other related health/safety supplies and equipment.

Crucial to debris removal projects are the solicitation and execution of contracts for debris removal services. The Associate Government Program Analyst (AGPA) will solicit, award, and administer contracting processes for prime debris removal contractors, support consultants who provide assessment and monitoring services, and other related service and acquisition agreements. Additionally, the AGPA will provide consultation and guidance on compliance with federal, state, and department contracting as well as leveraged contracting.

Human Resources personnel are crucial to recruiting, hiring, and retaining staff for debris removal operations. The Associate Personnel Analyst will administer emergency and long-term hiring, exams, payroll and benefit activities, and position control for debris related personnel. Additionally, they will provide consultation and guidance on civil service hiring laws, rules, as well as labor relations.

The AGPA for Equal Employment Opportunity/Employee Wellness will administer activities to ensure debris related activities are in compliance and observe, assess, and correct violations. The AGPA will provide recommendations and support to staff on strategies to ensure employee health, wellness, and well- being during deployment and upon return to regular duty. They will provide training, consultation, and guidance as necessary.

if these positions are not approved. Administrative Services will see a continued increase in backlog of requests, leading to increased errors and untimely processing of critical tasks specific to the debris team and its ability to fulfill the program mission.

These positions will be heavily utilized in pre-event training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on contracting practices. Analysis of Problem procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster.

Positions Requested- Fiscal Services

Fiscal Services staff play a key role in carrying out Debris Removal projects, both from a contractor payment perspective in ensuring that payment is made for services rendered, as well as the necessary project set up, tracking, and reconciliation of the project costs, in order to do this effectively, CalRecycle needs a dedicated accounting unit to manage the 22 debris removal projects to date that the department has been mission tasked to complete. Thoughtful, careful preparation and tracking, through a strong dedicated infrastructure, is critical to manage these ongoing special projects, and prevent delays in accurate status reporting and final cioseout. Fiscal Services staff will provide input and training to local governments on fiscal structure, invoice review and project cioseout.

The Senior Accounting Officer serves as the fiscal grant coordinator, and is the clearinghouse for the transmittal, tracking, and follow-up of ail data to and from grantors and financial sponsors such as FEMA, CalOES, and the Department of Finance. Staff coordinate with financing sponsors such as CalOES, FEMA, and the department's debris removal team in setting up agreements and ensuring that funding is available to complete the project. This includes the initial Public Assistance Request, preparation of the damage inventory, and the upload and reporting of ail invoices, contracts, amendments, and informational requests or reports required throughout the project to the appropriate entity.

When the project is underway. Accounting Officers process invoices for payment and staff timesheets. This includes auditing invoices, and supporting documentation, for compliance with contract terms as well as state rules and regulations governing procurement and finance prior to authorizing disbursement and transmitting to the State Controller's Office. Some invoices can have as many as 3,000 pages of supporting documentation in the form of purchase orders, receipts, weight tickets, timesheets, etc.—ail of which are reconciled against the procedures and rates agreed to in the contract. Staff work closely with the program staff and managers to track the receipt, dispute, and retention requirements of ail disbursements.

Contract payment logs are then forwarded to the Associate Accounting Analyst, who performs the duty of reconciliation and reimbursement. This position is responsible for monitoring and reconciling appropriation balances, encumbered balances and contract logs, project expenditures, and the proper tracking of eligible and ineligible expenditures, including labor charges and departmental overhead support costs to ensure ail tie points agree and that departmental records are in balance and valid. This information is then compiled into a billing to CalOES or other responsible parties. Once payments are received, they are matched against total expenditures and liquidated against reimbursement agreements. This is reconciled, and reported back to the grant coordinator (Senior Accounting Officer) for reporting to FEMA and other parties. Working in close coordination with the Senior Accounting Officer, this position is also responsible for the final reconciliation and ultimate cioseout of the project.

A unit of this complexity, tying together several different functions into a single coordinated effort, requires strong oversight, sound decision making, staff development, and accountability. The Accounting Administrator i serves as the manager of the unit, and actively participates in decision and policy-making sessions with the rest of the debris removal team. This position reports to the Chief Accounting Officer.

As mentioned previously, CalRecycle's fiscal services staff rely on batching, workflow, and efficiencies to keep up with its existing programs with the existing compliment of staff. When staff are redirected, this interrupts these mechanisms, and compounds the effect of a backlog. The consistently ongoing redirection of resources to manage the fiscal aspects of the debris removal projects has had a significant impact on almost ail of the units in Accounting. There has been an increase in delays in accounting including contract payments, reconciliation of purchase orders, voucher approval, grant encumbrances and dis- encumbrances, and financial reconciliations amongst several programs. Analysis of Problem

These positions will also support local governments by offering training and assistance in the development of a financial model for managing accounting operations. This includes guidance on how to create a coding system that is audit ready, tips and tools for the appropriate review and requirements of supporting documentation, how to handle invoice disputes, as well as processes for effective reconciliation for project cioseout.

Positions Requested- Engineering Support Branch

The Engineering Support Branch provides key personnel to staff the Incident Management Team (IMT). The IMT interfaces with local and tribal governments, CalOES, and the survivors of catastrophic events to provide the highest standards of debris removal operations.

The Career Executive Assignment position will lead CalRecycle debris removal operations at the executive level. Currently, 3 executives at CalRecycle from three separate offices/divisions (i.e. the Chief Deputy Director, the Assistant Director for Policy Development and the Deputy Director of Waste Permitting, Compliance and Mitigation) help share the responsibility for leading debris operations at the executive level. The Career Executive Assignment position will coordinate the assistance to local and state government associated with disaster debris removal projects and will coordinate and engage in decision making with other divisions and offices within CalRecycle, the Governor's Office, CalOES, FEMA, and other state and local agency partners. The Career Executive Assignment position will oversee the development and implementation of a local government debris removal training and technical assistance program.

The Waste Management Engineers (WMEs) will deploy to the IMT and occupy key positions in the Operations, Planning, and Finance sections. WMEs deployed to the Operations section of the IMT develop and implement strategies and tactics to accomplish the incident objectives by directing, supervising environmental cleanup, and remediation operations. The Operations Chief directs management of all incident-related operational activities and the management of all environmental support activities related to the operational activities. The Operations Chief works closely with and supports the Incident Commander and the Planning Chief in formulating and updating the incident specific Debris Removal Operations Plan that shall be prepared to direct the Operations Chief and the Operations Team as to their duties and responsibilities. The Operations Chief is responsible for setting up staging areas for the contractor's staff.

The Planning Section supports the Incident Commander in collecting information, managing data, coordinating with property owners and local agencies in carrying out the overall debris cleanup preparation, operation, and de-mobilization.

The Finance section of the IMT is responsible for managing financial aspects from the program standpoint of the debris removal project, including: managing contracts and agreements, collecting and recording all cost data, and properly preparing and securing ail documentation relating to project financial transactions.

Five to ten CalRecycle staff are typically diverted from their normal duties and deployed to the field in order to staff the IMT. In an effort to have the recovery response proceed as expeditiously as possible, field operations are typically ten to twelve hours per day, five to six days per week. Limitations on the number of adequately trained staff available for such field operations has required staff to remain on assignment for the duration of the operations. The combination of irregular work schedule, deployment to remote work locations, the need for additional staff resources, and the inherent stress that accompanies debris removal operations have resulted in overextended staff.

If these positions are not approved, the Engineering Support Branch will continue to see an increase in delays of program work. Eleven staff from the Engineering Support Branch were engaged in debris removal work in 2018, and of those eleven staff, five spent nearly 100% of their time on debris removal. The debris operations projects for the Camp, Woolsey and Hill Fires will increase the workload on Engineering Support Branch staff significantly. Work delayed due to debris removal operations includes CalRecycle managed cleanups and landfill closure, review of landfill documents (closure, monitoring, construction completion) that have statutory deadlines, closed sites and construction completion inspections, and local enforcement agency and other public agency assistance. Analysis of Problem

When not deployed to a disaster recovery project, the WMEs will focus on developing, implementing, and maintaining a training and technical assistance program for local government on debris removal. The WMEs will develop a set of metrics to determine when local governments are fully prepared to manage their own debris operations for incidents of differing magnitudes.

In addition, and in coordination with Cal OES, the WMEs will identify other state resources that could be used to assist with debris removal efforts, and develop training opportunities to engage and retain additional volunteers. In the 2018 fire year, volunteers from other state agencies were needed to fully staff the IMT due to the size and duration of the incidents. Training and developing these volunteers takes an investment of CalRecycle resources. These WMEs will keep volunteers trained and engaged to maintain the capacity of a volunteer base to support CalRecycle and CalOES in further debris removal efforts.

Positions Requested- Office of Public Affairs

Oiven the significant communications efforts and public interest that accompany CalRecycle's debris removal operations, the department requires an Information Officer I dedicated to that program area. The Information Officer I will serve as the point of contact for the news media inquiries about debris removal, and participate in regular communications with state, local and federal partners. In support of debris removal operations, the Information Officer I will develop news releases, fact sheets, talking points, social media content, web content and other communications tools to effectively communicate information related to debris removal projects. The Information Officer I will be a resource to assist with CalRecycle representation at public meetings held in fire-damaged communities, and coordinate and personally staff media events to explain the debris removal process, which are duties that have been historically difficult to supply with resources. The Information Officer I would provide guidance to local governments on conducting public meetings and developing outreach materials.

Positions Requested- Legal Affairs Office

The Attorney will focus primarily on debris-related contracting issues, including assisting in and providing assistance regarding: drafting and reviewing of bid documents, scopes ofwork and contracts; responding to contract bid protests; resolving reimbursement disputes; responding to audits; and developing appropriate policies and procedures. CalRecycle's legal resources are imperative to pre-empt legal issues. The Attorney would provide technical and legal assistance to local governments regarding contracting and eligibility for FEMA assistance.

California Disaster Recovery

Disasters in California, particularly wildfires, earthquakes, floods and mudslides, will continue to occur and will require future responses from CalRecycle. Inaction on this proposal will continue to negatively impact CalRecycle's staffing and funding resources when local assistance from the department is requested and authorized. These overextended staffing resources redirected to debris removal operations has come at a cost to the department. The current model has strained CalRecycle resources and taxed the ability of the department to effectively manage debris removal projects and conduct its mandated duties. A permanent and adequately resourced model is needed to ensure that CalRecycle can continue to effectively respond to CalOES requests for assistance to local governments and communities.

E. Analysis of All Feasible Alternatives Alternative I: Approve $2,782,000 in budget year and $3,414,000 ongoing General Fund, and 21.5 permanent, full time positions to establish dedicated staffing resources and department infrastructure to continue to manage, organize, and implement debris removal operations in support of and in coordination with local governments and other state and federal entities, and to train and provide technical support to local government to be self-supporting in debris removal following disasters. Pros: Approving this proposal will enable CalRecycle to successfully manage debris removal operations and continue to provide assistance to local governments and tribal entities following catastrophic disasters. Analysis of Problem

Cons: The creation of 21.5 permanent, full time positions will increase expenditures for staffing, and will require additional funding of $2,782,000 General Fund in budget year and $3,414,000 ongoing. Alternative II: No action. Pros: Will require no additional funding or action. Local governments may continue to request state and federal assistance with disaster recovery, and CalRecycle would continue to be tasked with debris removal projects. Cons: Due to climate change, natural disasters will continue to occur with increasing frequency and the state will need to be adequately resourced to efficiently respond to and manage such incidents. CalRecycle resources will continue to be overextended and the department's statutory obligations will be negatively affected.

F. Implementation Plan

If approved, CalRecycle expects to advertise for the new positions in the spring, and have staff in the new positions by August 2019.

G. Recommendation

Alternative I: Approve $2,782,000 General Fund in budget year and $3,414,000 ongoing and 21.5 permanent, full time positions to establish dedicated staffing resources and department infrastructure to continue to manage, organize, and implement debris removal operations in support of and in coordination with local governments and other state and federal entities and to train and provide technical support to local government to be self-supporting in debris removal following disasters. Administrative Services

IPosition(s) and PY(s) Requested PY Workload % Workload Staiidardl Basis for Standard

Administrative Services Branch Staff Services Manager I (Specialist) 1.0 Departmental Experience Act as single point of contact for the branch on all activities relating to debris recovery, iO% including legislative and media inquiries. Provide liigh-lcvel planning, logistical, and decision• making on health and safety. Iiuman resources (including hiring and volunteer programming), business administration, and contracting. Additionally, this position will be heavily utilized in prc-evcnt training and the I'onnulalion of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on conlracling practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster.

Addilionally this position will be heavily utilized in pre-event training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governmcnls on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster. Establish and administer cross-functional work groups to plan, administer, and cioseout 40% 710 administrative service activities. Develop and administer processes/information depositories relating to administrative services for debris recovery. Act as a subject matter expert with federal, state, local government, and contracted 10% 178 organizations. Total 100% 1776

Contracts Unit

Associate Governmental Program Analyst 1.0 Departmental Experience Administer formal and informal solicitation processes. Develop contract documents; 45% 799 coordinate with control agencies on specialized procurements. Coordinate and tacilitate public meetings and conferences relating to acquisition efforts. Additionally, this position will be heavily utilized in pre-cvent training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to loeal governments on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster. Addilionally this position will be heavily utilized in pre-cvent training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on contracting praclices. procurement mechanisms. FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster. Administer formal debris related master service solicitations, agreements, and amendments. 35"/ 622 Coordinate with control agencies, contractors, and stakeholders Assist with training activities for government partners and agencies. 20% 355 Total I00"/o 1776 Health and Safety

Associate Safety Engineer 2.0 Departmental Experience Act as Mealth and Safety Officer on emergency debris recovery response. 60% 2131 Develop and review health and safety/monitoring plans. Assist with development of contractor health and safety/monitoring plans. Assess safety tisks and initiate corrective action. Conduct safety meetings with deployed department staff. Develop and update informational bulletins, guidance documents, and H&S policies and procedures affecting emergency debris recovery efforts. Additionally, this position will be heavily utilized in pre-event training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster.

Additionally this position will be heavily utilized in prc-evcnt training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster. 25% Perform safety evaluation, assessment and control of field activities to ensure employee safety. Develops site-specific health and safety field plans, accompanies staff on field activities (routine and for hazard identified), and perfomis employee exposure monitoring. Pcrfomr consultation, evaluation, distribution, and management of field and safely equipment required for field activilics. Perform procurement and maintenance of H&S supplies and equipment.

Perform 1 l&S education and training for department and partner agency staff. Implement 15% 533 training and education as directed by departmental policy & Cal/OSHA regulation. Develop and present H&S training classes. Total 100% 3552

Equal Employment Opportunity Office Associate Governmental Program Analyst 0.5 Departmental Experience Perform EEO evaluations and assessments of field activilics to ensure a work environment free 60% 533 from discrimination and harassment. Accompanies staff on field activities (non-routine spot checks) and performs EEO program oversight and compliance monitoring. Develop and review health and safety/monitoring plans. Assist with development of contractor health and safety/monitoring plans. Assess safety risks and initiate corrective action. Conduct safety meetings with deployed department staff. Develop and update informational bulletins, guidance documents, and I l&S policies and procedures affecting emergency debris recovery efforts. Addilionally, this position will be heavily utilized in pre-event training and the formulation ofa formal Debris Removal Plan. Staff will provide key guidance, training, and input to local govenimcnls on conlracting praclices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event of a disaster.

Addilionally this position will be heavily utilized in pre-event training and the formulation of a formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event ofa disaster. Conduct EEO awareness meetings with deployed department stall Perlbrm EEO education 30% 266 and training for dcpartittcnt and partner agency staff. Develop and present EEO training classes. 10% 89 Assist with content development and distribution of the Wellness Newsletter. Develop contract documents; coordinate with Contracts on specialized wellness procurements. Work with Budget Office and Exec Office in order to develop and establish the Wellness Office budget. Total 100% 888

Human Resources

Associate Personnel Analyst 1.0 Departmental Experience Administer all personnel activities relating to employee appointment/separation, payroll, 60% 1066 benefits, workers' compensation, disability, leave accounting, and position control. Additionally, this position will be heavily utilized in pre-event training and the formulation ofa formal Debris Removal Plan. Staff will provide key guidance, training, and input to local governments on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event ofa disaster. Additionally this position will be heavily utilized in pre-cvent training and the formulation ofa formal Debris Removal Plan. Staffwill provide key guidance, training, and input to local governments on contracting practices, procurement mechanisms, FEMA compliance, as well as recommendations on how to maintain awareness and manage employee wellness in the event ofa disaster. Administer requests for personnel action, recruitment, specialized outreach efforts relating to 251-0 hiring of debris recovery personnel. Adminislcr emergency hiring processes, volunteer programs and outreach efforts. Consult with supervisors on performance management concepts and processes. Research. 15% 266 analyze, and prepare corrective and adverse actions. Administer disciplinary processes, including all related hearings. Consult with the Labor Relations Office on merit issue complaints and out of class grievances.

Total 100% 1776 Fiscal Services

jPositioii(s) and PY(s) Requested PY Basis for Standard Workload % 1 Workload Standard

Accounting Departmental Experience Accounting Officer, Specialist 2.0 Invoice Review: 45% 1599

Perform audits on multiple debris removal conlracls. Analyze contract payment requests to ensure that authorized individuals approve all documents and that requests do not exceed agreement or encumbered balances. Track and monitor all invoices received to ensure they arc paid timely and in accordance with the Prompt Payment Act. Verify computations including retention if applicable. Perform a detailed review to provide reasonable assurances that supporting documentation is complete and in accordance with the terms of the contract. At a minimum, the detailed review shall ensure that:

• Invoices and charges comply with provisions of purchase orders, sub-purchase orders, contracts, leases, service agreements, grants, etc. This includes ensuring completed work orders, adherence to contract terms and invoicing, and that there is proper authorization and internal control of purchases and as.scts in accordance with the State Contracting Manual and Stale Administrative Manual. • Invoices are itemized and presented in accordance with contract provisions, and that charges are broken out as appropriate, such as by task, project, sub-contractor amounts and services. Invoices must contain adequate supporting documentation for claims and audit purposes. • Items or services invoiced have been received or provided, as evidenced by stock received reports, receipts or similar documents or verification by authorized individuals, and is fully documented for audit or other external review. All travel must be documented and in accordance with CalHR reimbursement rates for excluded employees. • Authority exists to obtain the goods or services. " Invoices arc not duplicate, and payment has not been previously been made. Work with contract managers and liaisons to resolve discrepancies.

FiScal System Processing: 25% 8S9

Process payments in FISCAL System (PeopleSoft). Independently analyze individual appropriation, funding fiscal year, and general ledger balances to determine appropriate transactions and posting sequence to post pending disbursements and transmit for approval. Verify vendor numbers and addresses in FISCAL, and verify that funding information is consistent with original source documents and the invoices for work being performed under the contract.

Perform/follow up on corrections as appropriate. Input necessary adjusting entries for correcting compulation errors and other discrepancies on ITscal system error reports.

Perform eneunibrance for all Disaster/Cleanup Response contracts.

Work on the development of accrual information for fiscal year-end reporting, in a timely manner to meet department goals.

Key Timesheets for Debris Removal operations into FiScal, and reconcile timesheets against program rosters to ensure complete reporting. Recordkeeping: 20% 710

Maintain hard agreements and payment requests as applicable. This includes recording transactions such as the original receipt of invoices, disputes, payments, retentions, and document balances in a tracking log. Regularly verify that file balances in the file agree with program records and hard copy agreements. Assist accounting staff in ensuring that all other subsidiary databases, including FiScal, are all in agreement. Follow up on final payment requests after expiration of agreement term. Archive closed documents.

Respond to customer inquiries and research accounting history to resolve discrepancies in payments or document 5% 177 balances. Work with program and accounting staff to provide assistance, answer questions, and coordinate infomiation related to Wildfire payments and encumbrances. This could include reading and interpreting policy manuals, legislative guidelines, departmental manuals or other written materials in order to determine relevant facts for staff, claimants, etc. Pursuant to the most current Separation of Duties listing or as directed by a supervisor, assist in perfomiing tasks 5% 177 required to mainlain a proper separation of duties in the accounting office. Such tasks may include (but are not limited to) the following: signing out blank check stock, distributing revolving fund checks, preparing reports of collection, preparing deposit slips, running tapes, or delivering Deposits. Assists with other team members' processing workloads whenever appropriate and practical. Total 100% 3552

Associate Accounting Analyst 1.0 Departmental Experience

Reconciliation: 35% 622

Reconciliation will require the dynamic use of accounting data and outside reports from program and contractors to determine proper tic points and ensure all records are in agreement.

This position is responsible for monitoring and reconciling the following:

• State and Federal awards cash-llow to meet projected obligations, " Perform SCO Appropriation Reconciliation for Debris Removal Funds, including the General Fund. Funds include multiple appropriations, some of which may be continuous/ fixed charge. Reconciliations require adjusting SCO cash- basis account balances to compare to Departmental modified accrual account balances for sharcd/nonshared funds. Verily appropriation balances are not overexpended, and that general ledger postings are consistent with the Budget Act/Statute for whicli the appropriation was created. Pcrfomi/follow up on corrections as needed. Monitor appropriation postings, ensure that fiscal year postings are correct, and make adjustments as necessary. Analyze reverting balances against document file and advise management of closed documents.

• Verification of document file reconciliations perl'ornicd by Accounts Payable staff to ensure encumbered balances in FiScal agree with contract logs, and that this ties to contractor/program databases that detail eligible and ineligible FEMA expenditures. • Reimbursable expenditures to billings and reimbursement contracts " Labor charges and departmental overhead support costs to independent records to ensure all tie points agree and that departmental records are in balance and valid for Debris Removal Projects

Reconciliations are to be performed not less than monthly, and more frequently as required. Reconciliation may be adjusted as needs change. Billing: 15% 266

Upon reconciliation and validation of data, prepare and present for approval, to the appropriate project Designee, periodic billing requests on the appropriate fomis and in the appropriate manner to CalOES. FEMA, or other project sponsor in accordance with agreements and with the intent is to ensure that debris removal funds are reimbursed as quickly as possible.

Billing approval packages are to include a full summary and supporting detail to support the request, and shall be maintained as a part of the billing record. Additionally, prepare proper requests lor General Ledger Accounts Receivable staff to process the transaction in FiScal.

Work with the Grant Coordinator in the accounting section to transmit approved billings to CalOES, FEMA or other project sponsor, and work with General t-edger staff to track receipt of funds and ensure proper application in FiScal for reconciliation with reinibursoment contracts as noted above.

FiScal System Processing: 10% 178

As second level reviewer, approve payments in FISCAL System (PeopleSoft). Review chart-lields, attachments, and vendor information to ensure accuracy and appropriateness and transmitt to SCO for disbursement.

Perform/follow up on corrections as appropriate. Input necessary adjusting entries for correcting computation errors and other discrepancies on fiscal system error reports. Work with Accounts I*ayable desks to ensure correction is properly posted.

Project Cioseout; 10% 178

Working closely with the Grant Coordinator, compile, reconcile and report final project costs pursuant to direction from funding sponsors such as FEMA and CalOES. This includes the review and validation ofcommunity costs and their final allocation for properties and/or other units. This may require coordinating with program staff, contractors, and other units in accounting.

Reporting: 10% 178

Prepare year-end financial statements for Debris Removal Funds. Work with staff on the development of accrual information for fiscal year-end reporting, In a timely manner to meet department goals. Assist the Budget Office in the preparation of the Prior Year (PY) revenue, expenditure, and adjustment for the Governor's Budget Fund Condition for debris management funds and programs.

Prepare clear, comprehensive, and concise reports for management and outside entities such as utilizing accounting and program data as needed to appropriately represent the status of debris removal projects. Reports must be of the quality to forward to CalEPA, CalOES, FEMA, DOF, etc.

Auditing Liaison: 10% 178

Acts as liaison with internal and external auditors to ensure management is meeting the requests and needs of the external auditors in order to fulfill audit requests from the Office of the Inspector General (GIG), State Controller's. Department of Finance. California Stale Auditor, CalOES. or other audits, and to ensure that ongoing post audit practices will leave an adequate audit trail for future annual or spot audits. Make recommendations on policies and practices in response to audit findings, as well as the ensuing implementation and integration of approved policies into ongoing organizational and accounting procedures. Pursuant to the most current Separation of Duties listing or as directed by a supervisor, assist in perfomiing tasks 5% 89 required to maintain a proper separation of duties in the accounting oflice. Such tasks may include (but are not limited to) the following: signing out blank check stock, distributing revolving fund checks, preparing reports of collection, preparing deposit slips, running tapes, or delivering Deposits. Assists with other team members' processing workloads whenever appropriate and practical. Working closely with the supervisor and grant coordinator, develop and monitor procedures to ensure everything is 5% 89 done in accordance with the process to ensure timely and efficient project cioseout. Total 100% 1776

Departmental Experience Grant Coordination: 45% 799

This position will work directly with CalOES and FEMA coordinators as the main financial and application point of contact for the department. This position will monitor workflows, requests for information, track the scope of work, costs for work completed and projected, and transmit this information to management and financial sponsors. Additionally, This position will be expected to attend all debris removal, applicant, and CalOES meetings of as appropriate.

As the main financial contact between the department and sponsors, this position maintains a detailed knowledge of the departmental organizational structure for each individual debris removal effort in order to quickly locate infonnalion and be able to convey at a high level, as well as a detailed financial level, CalRecycle's debris removal operations by project.

This position serves as the subject matter expert in external funding for debris removal. As such, this position must read, understand and provide guidance to staff and executive management on all FEMA and CalOES financial requirements, including the Stafford Act and the CDAA. Advise management of changes, and recommend appropriate business processes to ensure compliance.

Will work extensively with the supervisor. Chief Accounting Officer, and the budget office to detail and define eligible and ineligible costs for reimbursement, and ensure that accounting data is captured at a level that is sufficient for sponsoring entities and in accordance with agreements, the Stafford Act. state rules and regulations, and other requirements.

Attend applicant briefings, coordinate with CalOES. and other financial sponsors. Grant Requests and Reporting: 30% 533

Work with FEMA and CalOES or otiior financial sponsors to evaluate applicant options, and provide a recommendation to management on the best option or combination of options to will maximize financial reimbursement and ensuring that the right type of funding is available to complete the project.

Obtain and provide, to sponsoring agencies, financial and programmatic data in order to meet the terms and conditions of applications and agreements. This includes but is not limited to preparing the following types of standard documents;

• Requests for Public Assistance • Damage Inventory • Project Assurance • Authorized Signature Authority • Direct Administrative Cost Agreement • Management Cost Agreement • Project Scope and Cost " Essential Elements of Information

Maintain portal applicant data, uploads and documentation required for project maintenance and cioseout.

Recordkeeping; 20% 355

Maintain participant agreements, executive orders, DOF Funding Requests, drawdown requests, and other key project documents in an organized file.

Archive closed documents.

Pursuant to the most current Separation of Duties listing or as directed by a supervisor, assist in performing tasks 5% 89 required to maintain a proper separation of duties in the accounting office. Such task-s may include (but are not limited to) the following: signing out blank check stock, distributing revolving fund checks, preparing reports of collection, preparing deposit slips, running tapes, or delivering Deposits. Assists with other team members' processing workloads whenever appropriate and practical. Total 100% 1776

Accounting Administrator 1 1.0 Departmental Experience Responsible for the coordination and supervision of subordinate professional, technical and clerical accounting staff 40% 710 in the maintenance, reconciliation, and reporting of accounting and/or fiscal activities. Direct staff toward the goals and objectives set forth by division and program while ensuring the integrity of accounting practices and principles, legality and compliance with CalRecycle statutes and the State Administrative Manual. As the section manager over the Mission Task Finance Unit of Accounting, directs accounting functions and oversees 20% 355 the recording and reporting of debris removal contract payments, contract payment reconciliation and submission of related invoices to FEMA. Analyzes and approves the appropriateness of the most difficult contract payments. Reviews claim schedules and FiScal vouchors, including auditing of claims to ensure legality and compliance with CalRecycle statutes and the Stale Administrative Manual. Ensure that data is being captured correctly and in a consistent manner for later audit.

Actively participates in decision and policy-making sessions as it relates to debris removal mission ta.sk:s and 15% 266 forecasted financial operations. Working through subordinate stafT, assist in the preparation of departmental, stakeholder, and legislative reports Including hut not limited to JLBC Progress Repons and Budget Change Proposals.

10% 178 Effectively communicate with Chief Accounting Officer and management to keep them infonned of the current and forecasted financial position of the Department and its programs, including any issues and risks related to accounting procedures, processes, policies, technical issues, proposed legislation, or upcoming programmatic changes. Provide analysis and solutions to management on administrative problems or practices as they impact the program's loyo 178 accounting system; analyze and recommend to the department management on issues relating to audit findings. Improve the ongoing organizational and accounting procedures. Works with the Chief Accounting Officer to oversee and direct the debris management contracts to ensure all invoice costs are properly included in contractor's databases. Acts as lead in the absence of the Office Manager and performs other duties as needed. 5% 89 Total 100% 1776 Executive Support

Position(s) and PY(s) Requested PY Workload % Workload Standard Basis for Standard

Public Affairs Office

Information Officer 1 1.0 Departmental Experience Serve as CalRecycle liaison with news media covering wildfire debris removal efforts. 50% 888 Conduct interviews, develop and write news releases, perform outreach to media in affected areas, and plan and stage media events to show progress and significant milestones in CalRecycle's debris removal projects. Assist with CalRecycle participation in community events explaining wildfire debris removal 25% plans and processes. Develop fact sheets, infograpliics, FAQs, social media, blog and web content to share information with and about affected communities. Address the more complex questions and requests for information from residents in fire-damaged communities. Participate in regular communications with state, federal and local partners engaged in wildfire 15% 266 debris removal efforts. Update partners regularly on media inquiries and coordinate media responses with communications representatives from partner agencies,

in coordination with CalRecycle public affairs leadership, develop communications plans and 10"/ 178 strategies for specific debris removal projects.

Total 100% 1776

Legal Affairs

Attorney 1.0 Departmental Experience 100"/o 1776 The incumbent will carry out a variety of duties related to contracting issues for fire debris clean-ups, including assisting in and providing advice regarding: drafting and reviewing of bid documents, scopes ofwork. and contracts; responding to bid protests; resolving reimbursement disputes: responding to audits: and developing appropriate policies and procedures

Tolal 100"/o 1776 Debris Recovery Group

l'o.sition(s) and PY(s) Requested PY Workload % Workload Standard Basis for Standard

Debris Recovery Group CEA 1.0 Departmental Experience 45% 799 Plans and organizes the work of engineering and teclinical staff and other individuals to ensure the development and effective implementation of the Department's disaster debris recovery assistance program to accomplish the functions and objectives of unit. Responsible for supervision and oversiglit of project engineers and support staff as they abate the tlireats to public health and safety and the environment posed by toxic ash and debris associated with structures destroyed by fire or other disasters. This includes overseeing, planning, and directing the work of staff and engineering support consultants and debris removal contractors for complex solid waste management engineering projects. This also includes overseeing, planning, and tlie preparation of engineering plans, specifications, scopes of work and other technical documents. Coordinates the assistance to local and state government associated witli disaster debris removal projects. Coordinates with other Divisions and Offices within CalRecycle. Ensures staff adhere to the Department's Health and Safety Policy. Consults with and make recommendation to the Chief Deputy Director regarding personnel matters, engineering and technical issues, and work assignments. Manages aspects of the budget and staff training and development requirements.

Oversees technical and regulatory assistance to local goveniment agencies, including engineering and environmental health 35% staff, in the planning, development, and implementation of disaster debris management plans and their role in disaster recoveries. Oversees the effective planning, coordination, and implementation of statewide technical training activities with federal, state, regional, and local government agencies. Establislies and maintains cooperative relationsiiips and effective communication with the abovementioned entities contacted in tlie course of implementing unit work. Effectively participates on projects with public and private sector groups and agencies regarding disaster-related waste handling, processing, and/or disposal issues. Participates in emergency drills, training and exercises. Represents the Department on teclinical panels presenting disaster debris and waste management issues during conferences and workshops. Serves as the chair or member of committees, special teams, and task forces and serves as a Department liaison or representative to other federal, state, or local goveniment agencies and organizations.

Serves as the lead engineer on complex engineering projects. Directs and oversees engineering and teclinical staff in the 15% 266 preparation of engineering plans and specifications, engineering calculations, engineering cost estimates, operations plans, contract documents, disaster debris management plans, healtli and safety plans, and project schedules for disaster debris removal projects to assure compliance with good engineering practices and applicable laws and regulations. Conducts reviews and makes recommendations regarding otlicr documents developed, including but not limited to, memoranda of understanding, training presentations and outreach materials that contain technical guidance and methods for waste liandllng. processing, and/or disposal and primarily intended for engineers and other technical staff. Other duties as required including, but not limited to obtaining and maintaining the necessary disaster recovery 89 iraining/certificaiions to function, attending public meetings, briefings and task force meetings as needed. Managing or leading special technical and engineering projects as required, preparing and responding to inquiries regarding the program and material developed by the program. Represents the Department or the Division on various committees and/or projects. Total 100% 1776 Debris Recovery Group - Field Operations Waste Management Engineers Departmental Experience

Serve as the project engineer for disaster debris removal projects. Create, review and approve engineering plans, 50% 6216 specifications, scopes or work, sampling plans, and engineering reports in short timeframes and direct and manage the work of engineering suppon consultants and general engineering debris removal contractors on complex solid waste management projects to safely remove hazardous ash and debris from disasters that is a threat to public health and safety and the environment. Ensure all technical documents comply with good engineering practices. Mainlain required engineering license. Conduct observation and inspection of work specific project sites to determine the appropriate remediation methods are used to remove ash and debris and activities are safe. Conduct or oversee environmental sampling. Inspect tlie waste and debris removal activities which includes observing and documenting the use of equipment and laborers, placement and use of monitoring and mitigation measures, evaluating the quality and completeness of work completed, and writing daily reports on work progress and identified issues. Makes and directs changes at project sites when issues are identified through inspections and monitoring. Identifies issues and problems caused by unforeseen issues or implementation problems and identifies and recommends engineering solutions to the problems when conducting field surveillances. Reviews and analyzes field data and recommend solutions to identified issues or problems. Coordinates with contract engineering support consultants, general engineering debris removal contractors, and local and state governnieiii engineers associated with disaster debris removal oroiccts. Writes regulatory and technical documents, including engineering and scientific procedures and regulations, engineering and 30% scientific reports, memorandums, letters, guidance documents, legislative analysis, and Department requests for approval. Provides engineering, teclinical and regulatory assistance to local goveniment agencies, including public works department engineering and environmental health department staff, in the development and implementation of disaster debris and waste management engineering plans and their role in disaster recoveries. Plans, coordinates, and implements statewide teclinical training activities for engineers and technical staff with federal, state, regional, and local govemincni agencies. Establishes and maintains cooperative relationsiiips and effective coniniunication with external Departments' engineering and technical staff in the course of implementing unit work. Participates on projects with public and private waste and emergency response industry rep rcsen la lives and extenial agencies regarding disaster-related wasle handling, processing, clean up, and/or disposal issues. Participates in emergency drills, training and exercises. Presents disaster debris waste management engineering-related issues during conferences and workshops as subject matter expert on engineering and technical panels. Serves as a Department's engineering liaison or agency representative to other federal, state, or local government agencies and organizations and may serve as a member of committees, special teams, and task forces. Works on multi-disciplinary teams such as engineers, scientists, teclinical staff and others. Develops and effectively implement the Department's disaster debris recovery assistance program. Coordinates with otlier 15% staff witliin the Department to support the opcralions of the unit. Adheres to the Department's health and safety policies and project-specific health and safely plans. Consults with and make recommciidalions to the unit supervisor regarding engineering and teciinical issues and work assignments. Coordinates program activities with other icchnical and administrative support sections and act as the liaison or agency representative to other govern mental agencies and the private sector. Prepare iiilernal Department approval documeiUs for remediation projects, coordinate witli agency staff for project approvals 5% 622 and administration, prepare and deliver project updates and presentations at monthly public meetings. Total 100% 12432

Associate Governmental Program Analyst 1.0 Departmental Experience

TIic incumbent will act as a field liaison between CalRecycle IMT staff and represenialives and employees of local 45% 799 governments, other state and local agencies, tribes, and other entities engaged in debris removal projects. Responsible for independently gailiering, organizing and filing pertinent information from briefings with agencies. Collects and records all project data, including situation information about the incident, and consults with IT team to advise on how to allow all documents are filed and made easily available. Provides incident documentation as requested, stores files for post-incident use, prepare necessary documents for storage of files at warehouse and State Record Center, and maintains records security. Compiles and disseminates incident status information and coordinates all preparation and dissemination of regular reports and updates in a timely manner. Serves as point of contact with California Office of Emergency Services (CalOES) on Califomia Disaster Assistance Act (CDAA) Grant funding applications. Assists with ail financial aspects of an incident. including budget tracking and the invoice review, approval, and dispute process. Maintains contact with agency(s) administrative headquarters on finance/administration matters. Assist with tracking the progress of project, including the rate of the use of available contract funds relative to status of the project. Assists with closure of all fiscal aspects of past Develop and maintain a system tliat effectively communicates special project infomiation as necessary (e.g., weather, 40% 710 environmental, toxic, maps, etc.) Use the tracking system indicating current location and status of all resources. Assist with the filing of all official fomis and reports. Analyze and review data and records for accuracy and completeness. Develop duties and responsibilities for future permanent position(s) to support the disaster assistance efforts. Obtain and maintain the necessary disaster recovery training/certifications to function, attend public meetings, briefings and task force meetings as needed. Manage or lead special technical and engineering projects, as required. Prepare and respond to inquiries regarding programs and publications. Represent the Department or the Division on various commiiices atid/or projects.