STATE OF CALIFORNIA Budget Change Proposal - Cover Sheet DF-46 (REV 08/17) Fiscal Year Business Unit Department Priority No. 2019-20 3970 Resources Recycling and Recovery Budget Request Name Program Subprogram 3970-400-BCP-2019-MR 3700 - WASTE REDUCTION AND MANAGEMENT Budget Request Description Emergency Debris Cleanup and Recovery Budget Request Summary This proposal is part of the Administration's larger Disaster Preparedness, Response, and Recovery May Revision package. Based on lessons learned and due to the increased magnitude, frequency, and complexity of recent disasters and those likely to come, the May Revision includes resources for various departments to enhance the state's disaster response preparedness and support the continuity of state government during disasters. This request includes $2,782,000 in budget year and $3,414,000 annually thereafter to support 21.5 permanent positions for dedicated staffing resources and department infrastructure to provide emergency debris removal services upon request from the Governor's Office of Emergency Services. Requires Legislation Code Section(s) to be Added/Amended/Repeaied • Yes K No Does this BCP contain information technology (IT) Department CIO Date components? O Yes ^ No If yes, departmental Clilef Information Officer must sign. For IT requests, specify the project number, the most recent project approval document (FSR, SPR, SI BA, S2AA, S3SD, S4PRA), and the approval date. Project No. Project Approval Document: Approval Date: if proposal affects another department, does other department concur with proposal? • Yes • No Attacfi comments of affected department, signed and dated by tfie department director or designee. Prepared By Date Reviewed By Date Department Director Date Agency Secretary Date Department of Finance Use Only Additional Review: • Capital Outlay • ITCU • FSCU • OSAE • CALSTARS • Dept. of Technology PPBA Date submitted to the Legislature jjj^y Q g 2()jg BCP Fiscal Detail Sheet BCP Title: Emergency Debris Cieanup and Recovery BR Name: 3970-400-BCP-2019-MR Budget Request Summary FYI9 CY BY BY+1 BY+2 BY+3 BY+4 Personal Services Positions - Permanent 0.0 21.5 21.5 21.5 21.5 21.5 Total Positions 0.0 21.5 21.5 21.5 21.5 21.5 Salaries and Wages Earnings - Permanent 0 1,337 1,783 1,783 1,783 1,783 Earnings - Temporary Help 0 185 185 185 0 0 Total Salaries and Wages $0 $1,522 $1,968 $1,968 $1,783 $1,783 Total Staff Benefits 0 790 1,023 1,023 927 927 Total Personal Services $0 $2,312 $2,991 $2,991 $2,710 $2,710 Operating Expenses and Equipment 5301 - General Expense 0 22 22 22 19 19 5302 - Printing 0 5 5 5 4 4 5304 - Communications 0 17 17 17 15 15 5306 - Postage 0 12 12 12 11 11 5320 - Travel: in-State 0 47 47 47 41 41 5322 - Training 0 12 12 12 11 11 5324 - Facilities Operation 0 212 212 212 186 186 5344 - Consolidated Data Centers 0 22 22 22 19 19 5346 - Information Technology 0 74 74 74 65 65 5368 - Non-Capital Asset Purchases - 0 47 0 0 0 0 Equipment Total Operating Expenses and Equipment $0 $470 $423 $423 $371 $371 Total Budget Request $0 $2,782 $3,414 $3,414 $3,081 $3,081 und Summary Fund Source - State Operations 0001 - General Fund 0 2,782 3,414 3,414 3,081 3,081 Total State Operations Expenditures $0 $2,782 $3,414 $3,414 $3,081 $3,081 Total All Funds $0 $2,782 $3,414 $3,414 $3,081 $3,081 Program Summary Program Funding 3700 - Waste Reduction and Management 0 2,782 3,414 3,414 3,081 3,081 Total All Programs $0 $2,782 $3,414 $3,414 $3,081 $3,081 BCP Title: Emergency Debris Cleanup and Recovery BR Name: 3970-400-BCP-2019-MR Personal Services Details Salary Information Positions Mid Max CY BY BY+1 BY+2 BY+3 BY+4 3786 Waste Mgmt Engr (Eff. 07-01-2019) 0.0 7.0 7.0 7.0 7.0 7.0 3929 Assoc Safety Engr (Eff. 07-01-2019) 0.0 2.0 2.0 2.0 2.0 2.0 Accounting Officer (Spec) (Eff. 07-01- 4546 2019) 0.0 2.0 2.0 2.0 2.0 2.0 Accounting Administrator I (Supvr) 4549 (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 Sr Accounting Officer (Spec) (Eff. 07- 0.0 1.0 1.0 1.0 1.0 1.0 4567 01-2019) Assoc Accounting Analyst (Eff. 07-01- 4588 0.0 1.0 1.0 1.0 1.0 1.0 2019) 4800 Staff Svcs Mgr I (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 5142 Assoc Pars Analyst (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 Assoc Govtl Program Analyst (Eff. 07- 5393 01-2019) 0.0 2.5 2.5 2.5 2.5 2.5 5601 Info Officer i (Spec) (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 5778 Atty (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 7500 C.E.A. (Eff. 07-01-2019) 0.0 1.0 1.0 1.0 1.0 1.0 Total Positions 0.0 21.5 21.5 21.5 21.5 21.5 Salaries and Wages BY BY+1 BY+2 BY+3 BY+4 3786 - Waste Mgmt Engr (Eff. 07-01-2019) 0 461 615 615 615 615 3929 Assoc Safety Engr (Eff. 07-01-2019) 0 162 215 215 215 215 Accounting Officer (Spec) (Eff. 07-01- 4546 2019) 0 88 118 118 118 118 Accounting Administrator I (Supvr) 4549 (Eff. 07-01-2019) 0 60 80 80 80 80 Sr Accounting Officer (Spec) (Eff. 07- 4567 01-2019) 0 50 67 67 67 67 Assoc Accounting Analyst (Eff. 07-01- 4588 2019) 0 53 71 71 71 71 4800 Staff Svcs Mgr i (Eff. 07-01-2019) 0 60 80 80 80 80 5142 Assoc Pers Analyst (Eff. 07-01-2019) 0 50 67 67 67 67 Assoc Govtl Program Analyst (Eff. 07- 5393 01-2019) 0 126 168 168 168 168 5601 - Info Officer 1 (Spec) (Eff. 07-01-2019) 0 50 67 67 67 67 5778 - Atty (Eff. 07-01-2019) 0 69 92 92 92 92 7500 - C.E.A. (Eff. 07-01-2019) 0 108 143 143 143 143 Total Salaries and Wages $0 $1,337 $1,783 $1,783 $1,783 $1,783 Staff Benefits 5150350 - Health Insurance 0 227 294 294 266 266 5150450 - Medicare Taxation 0 22 29 29 26 26 5150500 - OASDi 0 94 122 122 111 111 5150600 - Retirement - General 0 447 578 578 524 524 Total Staff Benefits $0 $790 $1,023 $1,023 $927 $927 Total Personal Services $0 $2,127 $2,806 $2,806 $2,710 $2,710 Analysis of Problem A. Budget Request Summary The Department of Resources Recycling and Recovery (CalRecycle) requests $2,782,000 in budget year and $3,414,000 annually thereafter to support 21.5 permanent positions for dedicated staffing resources and department infrastructure to provide emergency debris removal services upon request from the Governor's Office of Emergency Services. The positions will provide disaster recovery and debris removal technical support, guidance, and training to state and local government to increase their resiliency and reduce or eliminate the dependence on direct state support for debris removal and recovery. Debris management is complicated and challenging for local jurisdictions (i.e. counties, cities, special districts, and tribal governments) and state agencies already affected by a disaster because of the need for adequate, available, and timely resources and personnel who can conduct critical activities, such as: • Debris management planning and preparedness; • Contract preparation, procurement, and management; and • Management of debris removal operations, including waste characterization, volume reduction, segregation, handling, recycling, and disposal. The requested positions would be used to formally establish a team to respond to local government requests for technical assistance, provide guidance when developing disaster recovery plans, and support CalRecycle's response to emergency mission tasking for state-operated disaster debris removal programs. Consistent with the State of California Emergency Plan (Plan) and following a Governor's declared State of Emergency and an assistance request from a local government, the Governor's Office of Emergency Services (CalOES) has requested assistance for debris removal services from CalRecycle with increasing frequency over the past 12 years (Table 1). To date, CalRecycle has provided: technical expertise; engineering support; contract management; legal; administrative; fiscal and budgetary services to 22 disaster debris removal operations in California. CalRecycle employees at the staff, management, and executive levels are frequently redirected from their regular duties to assist with providing public outreach and community engagement, technical expertise, engineering support, contract management, legal, fiscal and budgetary, and administrative services to debris removal operations. This has resulted in work related to CalRecycle's other mission critical activities not being addressed in a timely fashion as a result of staff redirection to support these high priority disasters. Additionally, the lack of infrastructure within the department to manage these operations has led to a lack of strong oversight in implementing debris removal operations. This lack of oversight includes work in the field providing support to local communities, state and federal entities, and within the department itself. The frequency and magnitude of wildfires and other disasters in California are increasing, as are related disaster cieanup and debris removal operations.