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Prestea Huni-Valley District Assembly Annual Progress

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Prestea Huni-Valley District Assembly Annual Progress PRESTEA HUNI-VALLEY DISTRICT ASSEMBLY IMPLEMENTATION OF DISTRICT MEDIUM-TERM DEVELOPMENT PLAN (2014-2017) ANNUAL PROGRESS REPORT FOR 2016 PREPARED BY: DISTRICT PLANNING COORDINATING UNIT TABLE OF CONTENTS CONTENT PAGE TABLE OF CONTENT................................................................................................................i LIST OF TABLES………………………………………………………………………………ii CHAPTER ONE – GENERAL INTRODUCTION ..................................................................................... 1 1.0 Introduction ................................................................................................................................... 1 1.1 Status of Implementation of the District Medium Term Development Plan ................................ 2 CHAPTER TWO - MONITORING AND EVALUATION ACTIVITIES .................................................. 4 2.0 Introduction ................................................................................................................................... 4 2.1 Programmes/Projects status for the year ............................................................................................ 4 2.2 Update of the funding by sources .................................................................................................... 27 2.2.1 Comment on Sources of Funds ........................................................................................................ 28 2.2.2 Comments on the Disbursement of Funds ....................................................................................... 29 2.3 Core District Indicators .................................................................................................................... 30 2.4 Update of Critical Development and Poverty Issues ........................................................................ 34 2.4.1 Youth Employment Agency (YEA) ................................................................................................. 34 2.4.2 National Health Insurance Scheme (N.H.I.S) .................................................................................. 35 2.4.3 Capitation Grant ............................................................................................................................... 35 2.4.4 Special Challenges with the implementation of the District M & E Plan ........................................ 36 2.4.5 The Ghana School Feeding Programme ........................................................................................... 36 2.5 Participatory Monitoring and Evaluation ......................................................................................... 42 2.6 The Way Forward ............................................................................................................................. 42 2.6.1 Recommendation .............................................................................................................................. 43 PHDA, DPCU, 2016 Page i List of Tables Tables Page Table 1: Monitoring of Development Projects, 4th Quarter 31-12-2016 Report (District Wide)…………………………………………………………………….4 Table 2: Vaccination of Dogs, Cats, Monkeys and Small Ruminants against Rabies ……12 Table 3: Update of Funding by Sources…………………………………………………..28 Table 4: Update on Disbursement of Funds……………………………………………....29 Table 5: Core District Indicators…………………………………………………....…….31 Table 6: Youth Employment Agency...…………………………………………………...34 Table 7: Types of Exercise Books and materials Supplied………………………………..36 Table 8: List of Beneficiary Schools under GSFP in PHDA…………………..…....….…37 Table 9: Skill training programmes ………………………………………………………39 Table 10: Agribusiness training …………………………………………………………...39 Table 11: Support to Disabled and Disbursement to LEAP Beneficiaries……………..….41 PHDA, DPCU, 2016 Page ii CHAPTER ONE – GENERAL INTRODUCTION 1.0 Introduction The District Monitoring and Evaluation Team (DMET) within the District Planning Coordinating Unit (DPCU) in the year under review monitored and evaluated the implementation of Development Policies, Programmes and Projects as outlined in the 2016 Annual Action Plan of the District Medium Term Development Plan (DMTDP 2014-2017). In doing this, the DPCU collaborated with Communities, Government Agencies, Non-Governmental Organizations and other Civil Society Groups in the District. The DMET instituted an effective and efficient system for tracking the processes of executing the development activities and projects captured in the DMTDP and other socio-economic interventions in the entire District. This enabled the generation of timely reports that are reliable and contain vital information required by the National Development Planning Commission (NDPC) and the other relevant stakeholders for submission through the Western Regional Planning Coordinating Unit (RPCU) to serve as key inputs in the formulation of appropriate policies. The PHDA APR used a set of performance indicators and targets that were adopted to assess the progress of implementation of projects and programme undertaken in 2016 towards the achievement of the development goal and objectives outlined in the MTDP 2014 - 2017 of the Assembly. The APR, which is an output of a number of monitoring visits, review meetings and other consultative processes involved a number of stakeholders in its preparation. The 2016 Progress Report has been compiled based on the summary of achievements during the first to the fourth quarter of the year 2016, using its Annual Action Plan (AAP) as the base, and reference for comparison and analysis. PHDA, DPCU, 2016 Page 1 1.1 Status of Implementation of the District Medium Term Development Plan Prestea Huni-Valley District’s MTDP has been prepared to cover a period between 2014-2017. The DMTDP is in its fourth year of implementation after the 2017 development budget was approved and adopted by the General Assembly. Out of a total of One Hundred and Fifty (150) planned projects/programmes, One Hundred and Twenty-six (126) projects/programmes, representing 84 percent were implemented from the 2016 Annual Action Plan and have reached various stages of completion. The remaining Twenty-four (24) projects/programmes representing 16 percent which are still relevant to the course of the District’s development agenda have been rolled over to the 2017 AAP for implementation. Programmes and Projects implemented in the 2016 AAP covered all the six Thematic Areas captured by the DMTDP. 1.2 Purpose of Monitoring and Evaluation for the Year 2016 The primary principle of monitoring and evaluation is the improvement of services by informed decision making with the participation of all. In view of the fact that resources are always limited, there is the need to systematically and purposefully collect and analyze data on the activities taking place in a project or programme. It involves the routine gathering of information on all aspects of a project and supervising activities in progress to ensure that they are on course and as scheduled. The main objective of the M&E was to ascertain the level of achievements in the implementation of development policies, programmes, projects, activities and other socio-economic interventions that the District earmarked for the year 2016 as captured in the DMTDP (2014-2017). Again, another objective was to assess whether the programmes, projects and objectives stated are still relevant as well as finding out the reasons for not achieving the stated objectives. Besides, the 2016 monitoring and evaluation exercise was to generate timely reports to the National Development Planning Commission (NDPC) and other stakeholders through the Regional Planning Coordinating Units (RPCUs). It would also help the district to come out with Annual Progress Reports. PHDA, DPCU, 2016 Page 2 1.3 Processes Involved and Difficulties Encountered 1.3.1 Processes The following processes were followed in the preparation of the 2016 APR. The District Monitoring Team, as well as other relevant Heads of Departments undertook several monitoring visits to the programmes and projects sites during the year under review. Reports on these visits as well as quarterly field visits which were embarked upon by the members of the DMET were collated. The Annual Progress Reports submitted by Decentralized Departments, Agencies and Services of the Assembly were also collated and analyzed. Furthermore, data on what were achieved in terms of planned actions for the year, 2016 were also collated. These data were further analyzed to determine the success and failures and any deviations from the planned targets. The District Planning Coordinating Unit validated all the reports submitted by the various departments before the final report was presented to the appropriate offices. 1.3.2 Difficulties Encountered The major problems encountered were untimely release of needed information from the departments of the Assembly and also, inadequate and late release of funding for Monitoring and Evaluation Activities. Other difficulties encountered were; Commitment of some departments to their mother ministries is higher than to activities of the District Assembly. Late submission of requested information/data by department PHDA, DPCU, 2016 Page 3 CHAPTER TWO - MONITORING AND EVALUATION ACTIVITIES 2.0 Introduction This chapter discusses M&E Activities which includes programmes and projects status for the year 2016 and update on disbursements from funding sources as well as update on indicators and targets. Others include update on Critical
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