PANDEMIC! 2019 CONFERENCE REPORT P 4 P 12

ASDAL ACTION

BIRTHDAY PARTY AT PUC LIBRARY P 41

ASDAL ACTION | FALL 2019 1

ASDAL Action

Volume 39, No. 1 | Fall 2019 ISSN 1523-8997

Editor Neal Smith contents

About ASDAL ASDAL is an organization for individuals interested in Seventh-day Adventist librarianship. The Association was formed to enhance communication between Seventh-day Adventist librarians and to promote librarianship and library services to Seventh-day Adventist institutions.

The association holds an Annual Conference, publishes ASDAL Action, awards the D. Glenn Hilts Scholarship, and is a sponsor of the Seventh-day Adventist Periodical Index. The Ashlee Chism leading a tour of the ASTR offices at the 2019 Conference Adventist Library Information Cooperative Photo by Zorislav Plantak (ALICE) is a service provided by the Association to give Member Libraries enhanced database FEATURES access opportunities at reduced cost through PANDEMIC INSTIUTIONAL SPOTLIGHT collective efforts and resource sharing within the 4 8 Cooperative. OAKWOOD UNIVERSITY BY MELISSA

HORTEMILLER BY RUTH SWAN Letters to the Editor We welcome your comments and questions. 37 ANDREWS TO HOST 41 UNIQUE BIRTHDAY BASH Please submit letters to the editor to 2020 CONFERENCE [email protected] BY KATHARINE VAN BY CYNTHIA HELMS ARSDALE Membership is open to those who support the >> XIAOMING XU goals of the Association. Members receive a one- year subscription to ASDAL Action and WEIS LIBRARY COPYRIGHT discounted conference registration. 44 INFORMATION PAGE

Get Involved with ASDAL BY DON ESSEX All members are invited to get involved in ASDAL. On the ASDAL website, select Get Involved on the quick links. COLUMNS, CONFERENCE, ETC. 3 FROM THE PRESIDENT 12 2019 CONFERENCE ASDAL Executive Committee REPORT President: Katharine Van Arsdale 2019 CONFERENCE CALL FOR PAPERS President-elect: Ashlee Chism 32 40 MINUTES Past President: Lori Curtis Secretary: Jason St. Clair 46 BYTES & BITS Treasurer: Neal Smith ASDAL Action Editor: Neal Smith

2 ASDAL ACTION | FALL 2019 FROM THE PRESIDENT

A few days ago, primary source teaching program. At the same time, The Atlantic Northeastern’s book circulation is down 50%. published an Cohen believes the library world is “witnessing a article by Alia Great Sorting within the library, a matching of contents Wong titled different kinds of scholarly uses with the right “College Students media, formats, and locations.” Cohen’s article title Just Want Normal says it all: “The Books of College Libraries Are Libraries.”1 In her Turning into Wallpaper.” Books are out; everything piece, Wong else is in. argues that college and university This is why I don’t fear the obsolescence of either libraries today are libraries or librarians. Even the critics can’t decide if losing their sense of mission by sinking personnel, we should have more print books or fewer, more time, and resources into high tech spaces that are collaboration spaces or more study carrels. To trendy rather than timely. In short, “survey data and explain why I’m not scared, I’d like to share one last experts suggest that students generally appreciate thing I read. This one is a pamphlet my student libraries most for their simple, traditional offerings,” worker found in the Pacific Union College archives. including access to books. The surveys Wong It was published in 1972 by the PUC library in an references here are a few years old, but from them effort to advertise itself to incoming freshmen. The she pulls statistics that show 92% of college students cover reads “Librarians are not cops nor witches… prefer paper books to electronic ones. As many as They are Information Guides in the Maze of 42% have “never used” an ebook, she reports. Books.” The format of the maze has certainly changed since 1972. We know it will keep changing, What does all this mean to Wong? She mentions the and the trends will keep trending until the end of old adage, “If it ain’t broke, don’t fix it.” College and human time. However, each one of us still daily university libraries would be better served to refocus meets seekers hoping to enter the “maze” under the their energies on traditional resources and services, guiding hand of a librarian, archivist, or records even if they are as unglamorous as free printing or manager who knows where the answers lie. As you study carrels. Most of all, Wong suggests, librarians read this season’s ASDAL Action, I hope you will be should refuse to be plagued by “fears of inspired and encouraged by your colleagues in the obsolescence.” Just return to the old ways and stick profession, and I hope you never let The Atlantic get to your guns. The day of the book is coming back. you down.

Let me tell you about something else I read recently. Katharine Van Arsdale It was another article, also from The Atlantic, but ASDAL President written by Dan Cohen and published in May.2 In his ——————— piece, Cohen—Dean of Libraries at Northeastern 1 Wong, A. (2019, October 4). College students just want normal libraries. The Atlantic. Retrieved from https:// University in Boston, MA—examines his library’s www.theatlantic.com/education/archive/2019/10/college- plummeting print circulation statistics alongside a students-dont-want-fancy-libraries/599455/ corresponding rise in database access and group study room use and rapid growth of the university 2 Cohen, D. (2019, May 26). The books of college libraries are archives. In the last five years, he says, the archives turning into wallpaper. The Atlantic. Retrieved from https:// www.theatlantic.com/ideas/archive/2019/05/college-students- has doubled its holdings and greatly expanded its arent-checking-out-books/590305/

ASDAL ACTION | FALL 2019 3 FEATURE PANDEMIC! Union College Library Fair 2019

by Melissa Hortemiller

On September 19, Union College unidentified and without a cure, Library Fair is an annual event students, faculty, and staff they would quickly create an event designed to orient students to gathered together in the Ella that strikes fear into the heart of library spaces and resources, as Johnson Crandall Memorial every hypochondriac: a pandemic! well as to get them comfortable Library to save the world. During Upon discovering this with visiting the library. This year’s a routine research assistance information, the library team took theme, “PANDEMIC!”, was appointment with a student the action and sent out the proverbial inspired by the popular strategy week before, a member of the bat signal to the brightest minds board game. During the span of library team had uncovered intel on campus. And so it began: the three hours, 106 participants from the World Health 2019 Union College Library Fair. traveled the globe to identify and Organization (WHO) alerting cure diseases from the comfort of epidemiologist elites that three Although the scenario in the their own library. dangerous mystery illnesses were paragraph above was kind of plaguing populations around the (completely) fake, the event itself Participants began in Atlanta, globe. If these diseases remained was quite real. The Union College otherwise known as the circulation

4 ASDAL ACTION | FALL 2019

desk, where they received were croissant sandwiches, fresh students used both Credo instructions regarding their vegetables with French onion dip, Reference and CINAHL Complete mission (should they choose to baguettes with spinach artichoke to identify the disease: Ebola. accept it) and picked up character and sharp cheddar spread, and Individuals with the “researcher” cards. Modeled after the board French macarons in a variety of character card were allowed to game characters, these cards gave flavors. Once attendees had fed skip one question on the activity attendees a “special ability” to help their bodies, they were free to sheet. Once they had correctly them during their quest. The cards travel to any of the next three answered all questions, also listed the five cities, or cities for some activities to feed participants were given a red city stations, that each individual or their minds. card to take with them to prove group was to visit in order to they had identified the red mystery discover and cure the mystery In Manila, located by the library disease. diseases: Paris, Manila, Moscow, computers, fair-goers were given Cairo, and Mexico City. an activity worksheet with a series To discover the “black” mystery of instructions and questions that disease, participants traveled to Participants were first sent to would help them identify the “red” Moscow, or the Heritage Room, Paris, located in The Studio for mystery disease causing an and were tasked with identifying Writing and Speaking, to properly outbreak there. This activity was cities using skyline pictures nourish themselves for the task at designed to be a short including prominent city features. hand. Among the supplied rations introduction to library databases, Individuals with the “dispatcher” so

ASDAL ACTION | FALL 2019 5

downstairs in the library’s general collection stacks. Here a “blue” mystery disease was waiting to be discovered within various library books. The library lights were dimmed, and flashing emergency lights added to the intrigue and suspense, creating an eerie, post- apocalyptic atmosphere. Participants were given call numbers for several books in the stacks, each book containing one letter. As they located the books, participants wrote down the letter found in each one, then character card were given the successfully discovering the unscrambled all of the letters to answer to one cityscape. Once disease, participants were given a discover the disease: typhoid. they had identified all of the cities, black city card. Individuals with the “operations participants used the first letter expert” character card were given from each city name to spell out Perhaps the most exciting city to the first letter of the disease to the disease: diphtheria. After visit was Cairo, which was located help them unscramble it. Once the

6 ASDAL ACTION | FALL 2019

disease was identified, participants survey about the fair, which were given a blue city card to take included the question, “How likely with them. are you to recommend the Library Fair to a friend?” On a Likert scale After collecting all three city cards, from 1 (would not recommend) to participants moved on to Mexico 10 (would highly recommend), City to try their hands at curing respondents rated their likelihood and eradicating the three diseases. of recommending the event at an average of 9.21. Several students commented on their way out the library doors that the fair was the most fun they have ever had while earning extra credit for a class. Some students said that this year’s fair was even better than last year’s

Participants traded their city cards Narnia-themed fair, which had for three “syringe” darts to throw been a huge hit. at a map of the world with disease accomplished: diseases were cured, “hot spots” circled. If a syringe hit With each successive Union the world was saved, a disease hot spot, participants College Library Fair, support for hypochondriacs were calmed, and could select a band aid to unwrap both the event and the library in the Union College campus with a prize written on it. general is building on campus. community was brought together Individuals with the “quarantine This year, seven college employees to learn, to have fun, and to create specialist” character card were from departments outside of the positive and lasting connections given one extra syringe to throw to library volunteered to help run with the library. increase their odds of curing the stations at the fair. Faculty from diseases. The prizes at this station various disciplines across campus – 95 in total – were gift cards, encouraged their students to coupons, and merchandise attend the fair, and several faculty donated by local businesses from the humanities, Melissa Hortemiller is the ranging from bakeries to ethnic communication, nursing, biology, Director of the Ella Johnson restaurants to entertainment and religion offered extra credit to Crandon Memorial Library centers. Students who completed students who participated. One all library fair activities were also faculty member even offered entered into a bigger prize drawing additional extra credit to students for an Amazon Fire HD10 tablet, who could prove that they had a Fire HD8 tablet, and an Amazon brought a friend with them to the Fire TV Stick. event.

The “PANDEMIC!” Library Fair Although fraught with peril and seemed to be well-received by its riddled with disease, the 2019 target audience – students, faculty, Library Fair was an overwhelming and staff. Eighty-two individuals success. Several of the library responded to a short, anonymous team’s objectives were

ASDAL ACTION | FALL 2019 7 FEATURE—INSTITUTIONAL SPOTLIGHT OAKWOOD UNIVERSITY LIBRARY

About Us

by Ruth Swan

A visit to Oakwood University in acres of growing cotton. Oakwood 1,185-acre property of the Huntsville, Alabama, is always an University is also located in what University. It is this land that inspiring experience and journey. could be referred to as Tornado Seventh-day Adventist founder It is nestled in what legendary Ally. I was very happy to be in the Ellen White envisioned as a Pastor E.C. Ward, former campus library rather than at home when a perfect place among the oak-treed pastor, called the “cotton fields of major tornado destroyed parts of former plantation to build a Alabama.” And for good reason - the city in 1989. training school. She shared that I love that the route to the campus The campus proper sits on desire with her son. Oakwood can feel pastoral as one drives by approximately 105 acres of the Industrial School opened in 1896, and the rest, as might be said, is history.

In a June 24, 1904, address to Oakwood, Mrs. White stated, “In regard to this school here at Huntsville, I wish to say that for the past two or three years I have been receiving instruction regarding it—what it should be and what those who come here as students are to become. All that is done by those connected with this school, whether they be white or black, is to be done with the realization that this is the Lord’s institution . . .”1 Graphite drawing of the original campus library at Oakwood By Adria Kizer

8 ASDAL ACTION | FALL 2019

Changes in names reflect the sufficient in farming the land, ASDAL would know, was an early growth and development of dairying, and later teaching and director of the library. Dr. Lewis Oakwood over the last century or preaching. Today, according to the was an English major initially but more. Fall 2018 Enrollment Statistics, the was encouraged to manage the 1896 – Oakwood Industrial campus body is diverse, with fledging library. She took on School courses offered through six additional courses to become a 1904 – Oakwood Manual schools and students coming from librarian, afterwards earning a Training School 24 countries.2 Regardless of the Ph.D. in library science from the 1917 – Oakwood Junior status of Oakwood, the library has Ohio State University. Her love of College been the center to success for the the profession enabled her to 1943 – Oakwood College university and the student. realize her career goal of serving as 2008 – Oakwood University library director for 50 years, Not much is written about the retiring in 2003. earliest campus library and the building (now demolished) in Following, Dr. Lewis’s tenure, which the library was housed. The Paulette Johnson was invited to current library of 44,000 square serve as Director of Library feet was constructed in 1973 and is Services and served through June named after Dr. Eva B. Dykes. 2019. It is interesting even today She was the first woman of color to see the carefully structured 100 to become eligible for a doctorate talking points that Jannith typed in English. Dr. Charles Bradford, out to ensure that she gave whose mother was one of the Paulette a thorough orientation to original 16 students when her new role. The list ends in Oakwood opened and who pencil with, “Did I forget himself attended and graduated in something?” Paulette moved the the 1940s, recalls that Dr. Dykes library further into 21st century was the only faculty holding a library service and into its role as a doctorate degree during her initial university library. tenure at Oakwood. She graduated from Harvard University, and Today’s 44,000-square-foot, three- The initial class was made up of 16 eventually her career path led her story university library has seating students, some of whose family are to Oakwood. Dr. Bradford recalls for over 400 persons and offers a still in the Huntsville area today or that there was no particular reason variety of print, digital, archival, are still engaged in the work of the for the library to be named after and multimedia materials and Seventh-day Adventist Church. Dr. Dykes other than that she was services to meet the information Those 16 students have highly regarded. Being an English needs of the academic community. mushroomed into a Fall 2018 total teacher, she had a special interest Staffing consists of three enrollment of 1,636 students, over in books and libraries. A few librarians: the Interim Director of 100 times as many! monographs from her personal Library Services, the Public book collection remain today and Services Librarian, and the Interim The first courses were designed to are located in the archives. Electronic Services Librarian. Full- enable post-reconstruction time staff positions include “colored” persons to be self- Jannith B. Lewis, whom some in Archivist, Cataloger, Acquisitions

ASDAL ACTION | FALL 2019 9

and Technology Support, the library Circulation Manager (hiring), and webpage, library Technical Services Assistant. Part- orientation, library time staff include the evening information supervisor and evening security literacy officer (hiring). Additionally, there instruction, are student workers who support individual research each of these areas. and course consultations, The university library houses student-manned several unique collections and reference kiosks exhibits, including the Clara on each floor, Peterson Rock Museum, the Archives research, Archives, and Special Collections. library tours, and Also housed in the facility, but not much more. administered by the library, are the Anna B. Knight Women’s Every library has concerns about Leadership Center, the E.G. White its service, staff, or facilities. In the Research Center, and Healthy spirit of transparency, items on Campus - for whom the library our wish list might include being circulates bicycles. granted a new facility, control of water intrusion, tripling our The library’s public spaces feature budget, and the restoration of the a computer lab on the lower level technology budget line so that and the Archives. The main level upgrades and enhancements can features Access Services at the be scheduled. We are fortunate to entrance, 10 study rooms, open seating, additional computer workstations, a reproduction center, the Religion Reading Room, an auditorium, and the stacks area. The third floor (mezzanine level) houses Special Collections, ten additional study rooms – one of which is a prayer room, individual study carrels, a conference room, a classroom, book stacks, and current periodicals and newspapers. The most popular public areas are the group study rooms.

User services include the provision of resources in diverse formats,

10 ASDAL ACTION | FALL 2019

The Eva B. Dykes Library supports the university curriculum by providing faculty, staff, and students access to scholarly resources, instruction, and services in order to facilitate excellence in biblically based teaching, learning, research, and service.

May God be glorified for what He has done and continues to do. ——————— 1 Oakwood University. (2018). 2018 president’s report. Retrieved from https:// www2.oakwood.edu/wp-content/ uploads/Presidents-2018-Board- library, ceiling fans were installed Report3.pdf on the mezzanine level, and painting of the entire facility is in 2 Oakwood University. (2018). Fall 2018 process. All flooring will be Enrollment Statistics. Retrieved from https://www2.oakwood.edu/wp- replaced, furniture will be replaced content/uploads/Fall-2018-Enrollment- or restored, and the study rooms Statistics.pdf will receive sound treatments and systems to control for air circulation. We are fortunate as well to have received an increase in the budget for 2019-2020.

As we look into the future, some Ruth Maddox Swan is the of what we envision include Interim Director providing enhanced customer of Library have administrators from the support, enhancing technology Services at University President down who solutions, enhancing our social Oakwood have a heart for libraries. I expect presence, and an increased University that these concerns will turn into immersion into classroom opportunities for growth. instruction.

Awesome benefits planned by my Over the years, facilities, directors, predecessor are library renovations and services have changed and will that are underway into their change, but this one thing has second year. During the 2019- remained constant: commitment 2020 academic year, an automated to service. The university library’s LCD lighting system was installed mission summarizes who we are: on the first two floors of the

ASDAL ACTION | FALL 2019 11 CONFERENCE REPORT OF THE 39TH ANNUAL ASDAL CONFERENCE

General Conference of Seventh-day Adventists, Silver Spring, MD Librarians Outside Libraries: Thinking Outside the “Box” June 23 – 27, 2019 by Heather Rodriguez-James ASDAL Secretary 2017-2019

2019 ASDAL Conference Group Photo

12 ASDAL ACTION | FALL 2019 CONFERENCE Introduction to Conference newspaper clipping about SUNDAY, JUNE 23, 2019 Theme: Librarians Outside Tatsuguchi’s death during the war.

Libraries: Thinking Outside the Much of Hoffman’s information ARMS Workshop, What Do I Do “Box” was found at Pacific Union with this Box of Stuff? – The College. It was interesting to note Archives and Records Dr. Hilary Dickerson, Professor of that Adventist missionaries, like Management Section hosted a fun, History, Walla Walla University, Hoffman, were opposed to the practical, hands-on workshop on captivated us with her research, Japanese relocation. It was not Sunday afternoon, demonstrating “Thus Closed One of the Most easy to be an Adventist in war- methods and reasoning behind Interesting Years of My Life:” Finding torn Japan, nor to have archival processing, at the B.P. Hoffman in the Archives, as she transnational friendships. It speaks Courtyard Marriott meeting room. shared how she used archives, to the power of place. Dr.

special collections, and libraries to Dickerson said, “All historians ONDAY UNE M , J 24, 2019 trace Benjamin Philip Hoffman’s need to recognize the power of life in Japan and the United States. place.” Worship – General Conference Hoffman was an Adventist Secretary G.T. Ng welcomed missionary to Japan, a professor, a Digitization at ASTR – Software and ASDAL to the General librarian, and an Office of Naval Systems Integration – Kenrie Hylton, Conference. He spoke about signs, Intelligence agent during World Digital Records Manager, GC slogans (The Church Brew War II. While researching Office of ASTR, explained the Works), and the Revelation Hoffman, Dr. Dickerson process ASTR uses to digitize prophecies. He admonished us, as discovered another intriguing documents. He laid out their Adventists, to follow our mission story: Nobuo Tatsuguchi, a workflow model: Prepare → Scan and mandate so that we would graduate of the College of Medical → Verify → Store; and gave continue to exist. We need to seek Evangelists at Loma Linda. Dr. details for each step. For instance, to have our souls revived and Dickerson showed us a copy of a in the Preparation Stage, there reformed. We must be consecrated, and lastly, confess. Confession is necessary to empty self so that we can be filled with the Holy Spirit.

We were welcomed by Ted Wilson, President, General Conference of Seventh-day Adventists (via video); Roy Kline, on behalf of David Trim and the Local Arrangements Committee; Lori Curtis, ASDAL President; and Katy Van Arsdale, ASDAL President-elect.

Dr. Hilary Dickerson Presenting Photo by Zorislav Plantak

ASDAL ACTION | FALL 2019 13 CONFERENCE were the following processes that must be completed: box intake, data entry, generating the cover sheet, and cleaning. Kenrie spoke about the types of equipment and software systems used and also about the possibility of cross platform interoperability through the integration of different software.

Archives and Records Center Accreditation – Roy Kline, Assistant Director, GC Office of ASTR, stood in for David Trim, ASTR Touring the Offices of ASTR Photo by Zorislav Plantak Director. Roy Kline first let us Adventist Resources Section letter, which had been found at know what accreditation was: (ARS) Business Session and Pacific Union College, was “Accreditation is a quality Update authenticated. assurance process through which a record-keeping facility of the It was VOTED to recommend to Neal Smith, Scholarly Seventh-day Adventist Church can ASDAL in conference the Communications Librarian, demonstrate that it meets the appointment of the following AdventHealth University, posed minimum record-keeping ASDAL representatives to the the question, Do Scientists Know standards and guidelines ADL Board and subcommittees as How to Read? Neal reported on his recommended by the Office of shown: initial findings in a study done on Archives, Statistics and Research ADL Board quotation accuracy for articles in (ASTR).” When put in place, Carolyn Gaskell, Walla Walla top journals in general sciences accreditation had three levels: University (Nature, Science, etc.). Neal and his Recognized, Approved, and Cristina Thomsen, co-author randomly selected 200 Center of Excellence. Since then, a Southwestern Adventist references from among 100 most fourth has been added: Emerging. University cited articles published in each Roy spoke about what ASTR journal in 2017 (from times cited looks for in order to accredit Content Subcommittee in Web of Science). The first archives and explained why Katy Van Arsdale, Pacific instance of the quotation from accreditation mattered. For those Union College each of the selected references seeking accreditation for their Adorée Hatten, Burman were placed into one of four archives, documentation and University categories: guidelines can be found at https:// ● Fully substantiated www.adventistarchives.org/ Systems Subcommittee (information is in the accreditation. Gerald Rezes, Loma Linda reference and reported University accurately) Tour of ASTR ● Partially substantiated Jim Ford, ARS Chair, mentioned (numbers or other small that an original Ellen G. White details wrong, but overall

14 ASDAL ACTION | FALL 2019 CONFERENCE meaning, trend, or Clark, Librarian, Burman perceiving librarians as impression from cited University, and her co-authors knowledgeable: if the students saw article is conveyed) proposed that at a small university, the librarians around and were in ● Unsubstantiated (reference due to the greater opportunity for contact with them, if students is unrelated, data is missing librarian-student contact, the were able to understand the entirely, or reference students’ perception of librarians information literacy session, and if contradicts citing article) expertise would be higher than the information was useful and ● Unverifiable (unable to that of students at a larger relevant to the course. Librarian determine if information is university. One of the interesting availability related to the substantiated either perceptions that Sheila pointed out friendliness of desk workers. because of an insufficient was that many students were Students with higher GPAs viewed proposition or the unaware that a librarian had a the desk workers as less friendly, complexity of the material) master’s degree: 15% thought that perhaps because their questions Although the study has yet to be one only needed a bachelor’s were harder and they expected completed, the findings thus far degree, while 19-28% thought one more. The ease of searching the (58 references) show 77.6% (45) just needed a high school diploma catalog was also part of availability, fully substantiated, 3.4% (2) and maybe some community as well as convenient hours. partially substantiated, 6.9% (4) college. Having contact with librarians unsubstantiated, and 12.1% (7) increased the students’ confidence unverifiable. Neal recommended The authors proposed the in research, which resulted in the following to researchers: read following sequence as a chain of higher GPAs. Sheila told the first, then write; justify every events to shift users’ perceptions ASDAL librarians: “You might be reference cited; don’t skip links in of librarians, which would result in a small university, but you are the chain; and use reference greater information literacy mighty.” Suggested further competence and research, from one of the academic success for attendees, was a study similar to students: librarian- the one that was done but with a student interaction focus on library student workers (in the classroom or and their GPAs. However, Sheila at the reference desk) said her eyes were set on influences the becoming an embedded librarian perception of in the arboreal ecology class. librarians as competent, which in First ASDAL Business Session turn increases the See pages 32-36 for minutes of the students’ use of business sessions. Sheila Clark Presenting library resources and Photo by Zorislav Plantak services. Students perceive the Retention Schedules – Deborah desk worker as friendly when there Armentrout, Director of librarians. is an easy-to-search library catalog, Communications, Association of Perceptions of Librarians: The Small library hours are convenient, and Records Managers and University Advantage – Based on the information literacy sessions Administrators (ARMA), Metro three years of a student are useful. Sheila shared the Maryland Chapter, shared her satisfaction survey data, Sheila following as predictors of perspectives on creating and

ASDAL ACTION | FALL 2019 15 CONFERENCE following retention schedules. implement retentions. 8. ASTR alumni – tap their Deborah gave one caveat, that she ● Storage doesn’t cost what knowledge was representing ARMA rather it used to. 9. Organizational skills – than her employer, the National ● Do records retention have confidentiality Archives and Records a new purpose? Are they 10. Working for the Lord is Administration, before delving sensible? fulfilling into her presentation. She gave us ● Do retention rules focus 11. Service – the plan revolves seven benefits of applying a on keeping the important around service records retention schedule and stuff and can they help seven key steps to establishing a delete/destroy the ROT TUESDAY, JUNE 25, 2019 records retention schedule. (redundant, outdated, trash)? We were blessed by Sylvia Fowler Benefits Kline, a ram caught in the thicket, 1. Efficiency Roy Kline, Assistant Director, GC who brought us the day’s 2. Cost savings Office of ASTR, spoke to us about devotional message. She told the 3. Compliance The Path to Becoming a Records story of God’s amazing rescue of 4. Security Manager, his journey from a the Israelites from Egypt. Not very 5. Access business background to records long into the journey, the Israelites 6. Decluttering management. He shared how he complained about how good 7. Destruction learned on the job and was able to things were in Egypt (Numbers complete a records retention 5:11). Psychologists have done Key steps schedule that had been absent studies and remarked about the 1. Get support and establish from the General Conference for mind’s natural coping mechanism a team approximately 35 years. His to forget negative memories 2. Conduct an inventory schedule was effective because of (fading affect bias). Many people 3. Research rules and the following lessons he learned: who are unable to remember regulations 1. Relationships – treat positive memories are suffering 4. Draft retention rules people the way you would from depression. Sylvia 5. Obtain approvals like them to treat you admonished us to make people 6. Publish 2. Treat everyone alike, smile. As keepers of history and 7. Implement and audit regardless of station knowledge, we can help those 3. Attitude – no task is around us remember the good A few remaining thoughts and beneath you things of the past. We can remind issues: 4. Never quit until the job is them how God has led; it will help ● Many organizations have done us as a church be resilient and retention schedules and 5. You’re never too old to move forward in spite of whatever preservation policies but learn is going on. She thanked the are challenged with getting 6. Key personnel hires – for membership for helping to keep users to follow them. example, Kenrie Hylton, everyone centered and true to their ● Technology Ashlee Chism faith. Sylvia ended by saying that implementation can be 7. Staff management skills – reassurance from the memory difficult. looking for friendships, or keepers was needed, so that, as a ● Requirements exist, but people that you can form a church, we could move forward. systems weren’t built to relationship with

16 ASDAL ACTION | FALL 2019 CONFERENCE

ARMS Business Session Photo by Zorislav Plantak

Archives and Records The definition Katy used for name and address; the date of Management Section (ARMS) “accessioning” is ”the act and receipt; and a description of the Programming procedures involved in a transfer collection or item donated, of legal title and taking records or complete with restrictions, etc. Finders Keepers: A Case Study in the papers into the physical custody of You would then be able to give it Importance of Accession Records – an archival agency, records center, an accession number and decide Katharine Van Arsdale, Special or repository… It is an attempt to on the gift’s physical location. Collections Librarian and establish three types of control However, most donations are not Archivist, Pacific Union College, over a collection: legal, physical, ideal. Someone may send you told us how accession records play and intellectual.” Society of something in the mail having an invaluable role in tracking American Archivists & Hensen, never contacted you, or perhaps ownership and giving context to SL (2007). Describing Archives: A you find it on your desk waiting archival records. She explained Content Standard. Chicago: Society for you, or the donor may give it how we received donations in our of American Archives. to someone to give to you, having institutions and the accessioning had no conversation with you process. For instance, PUC’s The ideal scenario for a donation beforehand. Sometimes the box unique archives, according to their would include the donor being may be filled with archival collection development policy, is well-informed about your material, sometimes not. How do the history of Adventism on the collection policy and on hand to you reconcile reality with the ideal? West Coast, with an emphasis on impart the following information: What does one do when boxes of California, PUC, and local history. a signed deed of gift; the donor’s mixed “stuff” are donated? When

ASDAL ACTION | FALL 2019 17 CONFERENCE the information is missing, should correspondence, book drafts, class you go back and try to get the materials, research notes, endless missing information, or should cartoons, rare underground you just move on? student newspapers, maybe tape recordings on Adventist To illustrate the importance of an conspiracy theorists, the 1953 accession record, Katy told the attack on the Revised Standard intriguing story of the “lost” Ellen Version, the story of PUC or the G. White letter to John Corliss, history of the Seventh-day Letter written by Ellen White, discovered at dated May 9, 1882. There was no PUC Archives. Photo courtesy of PUC Adventist denomination, the Ford accession record on that letter. For controversy, personal Utt letters, years it was at Pacific Union and archives with a tale about a and letters to former students. The College, hidden in a map drawer in man who lived in rural Texas. This Utt papers will shape the history the old archives. There were no man had a long driveway and of Adventist history. For instance, details about the letter; the extent would have to cross the street to regarding the Ford situation, was not known. It was thought to get his mail, which he did on a perhaps historians are now in a be a forgery. It actually had more daily basis. One day, as he was position to transcend the battle than one page, but the pages were crossing, a large Cadillac came lines of forty years ago. not housed in the same drawer. barreling down the street, headed With the help of Jim Wibberding, toward him. Every time he tried to As Dr. Anderson learned about Michael Campbell, and the White move out of its way, it also shifted the complexities of archive Estate, Katy was able to get the direction. He finally jumped into a building, he discovered the power letter authenticated. The publicity ditch to avoid getting hit by the of archivists to shape historical triggered the memory of the late car. The car pulled over, the driver narratives and conclusions. He Gary Shearer’s wife, Lanis, who rolled down the window, and the spoke about a phrase that was filled Katy in with a bit of the man was stunned to see a squirrel used by two former North history. The White Estate was kind at the wheel. The squirrel looked Carolina governors in the 1800s, enough to scan the letter for at him and said, “It’s not as easy as “There is retribution in history,” themselves and return the “lost” it looks.” Dr. Anderson’s research and thought that perhaps it could letter to Pacific Union College. See caused him to appreciate and be fitting to say, “There is more about the story: https:// support the work of archives. He retribution in archives.” The www.puc.edu/news/ told of his adventure, with Walter “savers of paper and reflective archives/2019/puc-archivist- Utt, going through old boxes of composers of letters” often have makes-a-remarkable-discovery presidential papers, and he asked remarkable power. Archive- pertinent questions such as: What building may outweigh the archive Eric Anderson, Director, Walter do you do with the papers that are user. At the end of his C. Utt Center for Adventist misfiled? How do you know when presentation, Dr. Anderson said, Research, Pacific Union College, the file is in the right place? How “There is clarification in history; kept us captivated with his do you decide where the artifact or we can express our faith, but the presentation: Trading Places: An document will get the most use? full story is more helpful than the Archives User Attempts to Become an preliminary report.…In the words Archive Builder. As a true historian, Dr. Anderson gave an overview of of Edmund Burke, ‘We must use Dr. Anderson told stories, and did the collection at PUC: Walter Utt the past to provide the materials of it well. He paid tribute to archivists papers, organized by Allison Fox, future wisdom from the past

18 ASDAL ACTION | FALL 2019 CONFERENCE errors and infirmities of records. Specific times could archivists and professional mankind.’” be set, perhaps at the end of record managers. the semester or another set Records Managers Brainstorming time period, based on one’s Someone asked for suggestions for Session, moderated by Kenrie organization. You could get solutions and tools that could be Hylton. The session challenged us Laserfiche, if your organization shared – Kenrie promised to have to identify the problems that we could afford it. a place on the website for sharing face and to try to share ideas and solutions and tools. address the issues. We had 20 Other issues include building minutes to meet in various groups relationships and continuous Big Data – Nontraditional Electronic and to report to the attendees. education. Records Here are the results from each Questions issue group: Managing Audio and Video Records How can we capture and Transitioning to Electronic Records Questions manage records in Questions How can we appropriately nontraditional electronic How do we facilitate receiving manage and preserve older formats (instant/text messages, records from offices and audio and video records on social media, etc.)? Everyone is departments electronically? multiple media formats (reel to creating data now. What are How do we appropriately reel, 35mm film, 8-track, etc.)? some major challenges with manage this transition? Accept How can these be digitized, identifying as well as storing via website? Store records and how should the files be such records? How can these solely on the network? Are stored and managed? What challenges be best addressed? there technology solutions other issues should be What other issues should be worth exploring? What other considered and how can those considered and how can those issues should be considered be addressed? be addressed? and how can those be addressed? Discussion Discussion Make copies, but what about Discussion centered on the Discussion the original, the actual definition of big data – mixed Educating the departments of medium? Do you keep it? It feelings as to whether or not it what the expectations are depends on the significance of included text messages, social would require building the object. If rare, keep. media, etc. Maybe it is data relationships and confidence created by primary research or that the document will be What will it take to access the big data sets. Researchers available to the department files when the record moves to working with government upon request. a new format? Consider grants could be mandated to computer hardware, software, make big data sets available. We would accept via website, a storing multiple copies in They could keep track of the little more tedious, but multiple locations. Look at usage of that data. possible. Adobe Bridge as a digital asset manager. It is currently free. Issues: Everyone is creating Establish a Dropbox or data now. Privacy; access; SharePoint where departments Ethical issues depend on the security of the electronic could consistently deposit their professional ethics of records; changing formats;

ASDAL ACTION | FALL 2019 19 CONFERENCE harvesting data; institution- email. You could possibly use Report on ARMS workshop – The provided phones (no privacy a system that screens e-mail workshop highlighted the thinking for those texts); personnel – from time to time. process that goes into the appraisal are we really going to spend of random boxes that get left on time on this when we are short It is hard to decide which your desk or outside of your on personnel? Institutional email contains valid records office: how do you decide what to social media platforms – how because what we may think is keep and what to throw away? would we save those? Should unimportant might be very we trust the big companies like important at a later date. Comments on the workshop: Facebook and Twitter to keep Is there a retention schedule ● Michelle found it useful to that data? for email? find out what colleagues thought. Email General Issues ● Neal thought that the Questions Questions workshop helped us think How can we collect and What are some general about a what we should do manage the collection of problems or issues facing if presented with a list of email? What are some potential records managers today? How random stuff, presented methods of getting users/ can these problems be grouped together in a box, employees on board with appropriately addressed? that might somehow be appropriate email use toward interrelated. “This was preserving valid records? Do Discussion great for non-archivists.” we store everything or only Issues include awareness of valid email records? If only meaningful records Possible themes or suggestions for valid records, how do we management, buy-in from the ARMS program at next year’s feasibly identify these records administrators, staff, money, ASDAL conference: or filter out records that are time, space, and wearing ● Institutional records not valid? multiple hats. You need that ● Collaboration with other buy-in from administration. departments Discussion ● How to manage email Challenges: emails are ARMS Business Meeting (collaborate with IT) voluminous; storage and safety ● Copyright - hands-on issues; somewhat difficult to Nominations for two people to ● Oral history projects strictly keep personal messages replace Ashlee Chism and Katy ● Accreditation – a report out of corporate email; Van Arsdale on the ARMS from someone who has corporate policy might not Committee. gone through an archives allow for archiving; many accreditation would be emails have attachments that New members of ARMS useful for newer archivists might be historical documents. Committee: Gina Lacson, Andrews The ARMS Committee would Classes should be held on University welcome other ideas from the appropriate email use, and Barbara Stovall, Oakwood membership. there needs to be a mandate University from Administration against the personal use of corporate

20 ASDAL ACTION | FALL 2019 CONFERENCE Report from the Seventh-day to be taken out of the index. The university’s librarian. The museum Adventist Periodical Index Obituary Index will be searchable was established to help future (SDAPI) Advisory Committee by date, name, and keyword. There generations understand and is a permanent link to put on appreciate church history and Larry Onsager, who has chaired library webpages, help screens, etc. culture and take pride in the the committee for many years, This link will not change. http:// achievements of their forebearers. retires July 1. Paulette Johnson will sdapi.adventistdigitallibrary.org Norah said that museums link old, assume his position as chair of the new, and generations to come. advisory committee. SDAPI is beginning to talk about Preservation of our heritage future editorial work. The editor is defines and contributes to who we Report from the Editor – talking about retirement, and they are today and who we will be downloading of the linking words need ideas of where it should go in tomorrow. We must not refuse to is ongoing -- the interface did not the future, as far as personnel and embrace our culture, or treasures, work too well this past year. The the way the index should be done. and keep them. The museum editor will be publishing to the started in 2015, with Norah and SDA Librarian listserv a statement Norah Mauti, Head Librarian, the former director of the E.G. giving more detail on what Judith Thomas Library, Adventist White Estate Branch Office at the happened about a year ago when University of Africa, presented on Adventist University of Africa, Dr. Innovative pulled the plug on it. The Role of the African Adventist Anna Galenieks. When they SDAPI has now been added to the Heritage Museum (AAHM) in approached their vice chancellor, Andrews University library catalog. Promotion and Preservation of the Dr. Delbert Baker, with the idea, Voted to move forward with a Intangible Seventh-day Adventist he embraced and “ran with it.” change in the interface to search Church Heritage in Africa. She told Norah expressed appreciation to by author, title, subject, and the story of creating the African him for turning their idea into keyword, more like what users are Adventist Heritage Museum, reality. Norah was our personal accustomed to. Users will not need which was spearheaded by the tour guide as she walked us through the museum with her slides. Within the museum is a meditation gallery that displays the Church’s fundamental beliefs. If you want to see what that this beautiful museum looks like, go to https:// www.africansdahistory.org

It is no wonder that the Judith Thomas Library was rated the #1 library in Kenya for 2018.

Display in the African Adventist Heritage Museum Photo courtesy of Norah Mauti

ASDAL ACTION | FALL 2019 21 CONFERENCE conducting musicological research ● Helped found the in it. After listening to Marianne’s Andrews University presentation, one can easily feel graduate program in music the need to find out more about Dr. Owens life. The register is Adventist Digital Library Update – online at http:// Eric Koestor, Manager, Adventist www.centerforadventistresearch. Digital Library, Center for org The finding aid is located at Adventist Research. ADL has no http:// holdings of its own, but it serves www.centerforadventistresearch. as a consortium library for org/wpcontent/uploads/ institutions and libraries that have Marianne Kordas Presenting collections/C0186.pdf their own digital collections. It is Photo by Zorislav Plantak not an attempt to become the only Some significant facts about digital library among Adventists, Dynamic Archives: Blythe Owen, Blythe Owens (1898 – 2000) but an effort to bring together American Music, and Collection 186 – ● Graduated from Pacific those that exist and cultivate and Marianne Kordas, Director of the College Conservatory in encourage them to create more Music Materials Center, Andrews 1917 and to bring the best of these into University. Marianne gave us a ● One of the first five a platform where they can be little background on how, with women to graduate with a centrally searched. It promotes encouragement from her mentor PhD in Composition from and shares historical resources and work-study supervisor Linda Eastman School of Music worldwide. This presentation gave Mack, she was able to merge two in Rochester us a glimpse of what goes on of her passions: music and ● Gave piano lessons at behind the scenes at the Center for libraries. Marianne has worked on the Hull House Music Adventist Research, as they put the Blythe Owen project since her School new functionality to older undergraduate years. Linda ● Important piano students: technology in order to digitize. introduced her to Blythe Owen’s Jane Addams, founder of life and works, as she, Marianne, Hull House; Agnes Hope Eric showed us the new ADL learned how to transcribe oral Pillsbury, famous pianist; interface and add-on. He asked us histories, decipher primary works, Sheldon Harnick, lyricist to provide feedback before they etc. While transcribing, Marianne for Fiddler on the Roof; actually release it. He wanted to became fascinated with Dr. Ned Rorem; Carlos Flores; know if we thought that Boolean Owen’s life. This presentation and Linda Mack logic was necessary. The enhanced examined the history of Collection ● Significant friend and ADL can search by institution and 186, its processing, and some of colleague: Florence Price, can sort. The links also work much the unorthodox processing choices first African-American better. The new system makes it made to better facilitate research in woman to have a work much easier to correct authority the collection. This collection has premiered by the Chicago records to keep our data clean, but proven to be a rich locus for Symphony Orchestra the presentation will be visible learning about the dynamic ● Set the harmonization even without squeaky clean interaction between being the from the hymn 277 in the metadata. librarian/archivist processing a SDA Hymnal collection and the scholar

22 ASDAL ACTION | FALL 2019 CONFERENCE WEDNESDAY, JUNE 25, 2019 willing to lay your Isaac down and himself a “historian who ended up trust in God fully, even though on the ‘wrong’ side of the stacks Tour Day: Library of Congress, things look like they have taken a and never looked back.” He National Mall and Smithsonian turn for the worse? We may get a shared his story of how he went Museums, Union Station ram caught in the thicket. We will from historian to archivist. Shane either stand by what we believe or gave us a concise history of his THURSDAY, JUNE 25, 2019 walk away from it. We need to let institution. The University go and embrace God’s love, Archives at Catholic University of When I Lay My Isaac Down – relinquish everything to Him, and America (“CUA”) was founded in devotion by Rowena Moore, see Him work. When we release 1949 by Fr. Henry Browne. At Assistant Director, GC Office of our grasp, we show that we are first the Archives had a limited ASTR. The title was taken from a trusting God. Be encouraged scope, focusing on the institutional Carol Kent book. It is a story of through prayer and supplication to memories of CUA. Its first non- forgiveness and faith. Kent said put your trust in the One who university collection was the that “nothing is too precious to be loves you more. papers of the Congress of given to God.” Using Ps. 69:3, Ps. Industrial Organizations (CIO) 56:8, and Ps.119:81, Rowena Other Duties as Needed: Making the from before they merged with the reminded us that we all have Isaacs Catholic University Archives Reading AFL in the 1950s. CUA’s labor in our life. What if all of a sudden, Room into a Classroom – Shane collection is quite large, primarily a dream that you have had for a McDonald, Reference and Special because many of the labor union while looks like it will come true, Collections Archivist, Catholic leaders were Catholic. but then things fall apart. Are you University of America. Shane calls

Capital Building, Library of Congress Card Catalog, Gutenberg Bible Photos by Zorislav Plantak

ASDAL ACTION | FALL 2019 23 CONFERENCE The scope of the Archives hire students who may be importance of collecting and expanded to include: interested in public history or preserving their records and ● National Catholic archival work. He wants to give making them accessible. A organizations added in the them a chance get a taste of historian is invited to these late 1960s (CUA is the archival work to see if they like it conferences to reinforce the national university for the or if there are elements of one that importance of documenting and American Catholic they prefer over the other. archiving the stories of these Church) orders. ● Museum added in 1970s The archivists at CUA are ● American-born religious proactive rather than reactive in If you have no time to build a orders added in 2014 curation and outreach when they website, then there is the option of ● Rare books added in 2018 make decisions on what stories are social media and blogs. However, presented. Outreach can take you must have a plan. Shane uses CUA is directly answerable to the many forms, such as attending fun photos, like Pixie, Terence Vatican. The Archives tends to conferences and interfacing with Powderly’s loyal companion, to tell have material that document the professional organizations, like the stories for promotion and heritage of the American Catholic American Catholic Historical education. Shane keeps the people. The Archives strives to be Association, to present research Archives’ mission statement as a comprehensive and respectful and forge bonds with other guide for whatever he does. The while providing opportunities to researchers interested in their Archives’ blog is called “The have fun when it tells the story of collections. CUA archivists also Archivist’s Nook” and also has the church. That is how it copes take care of other duties as needed titles that catch your interest. For with the limited full-time staff of right there on campus. more information, go to: http:// four. archives.lib.cua.edu. The archivists have built the The Archives mission statement American Catholic History Adaliz Cruz, Hilts Scholarship states: “The American Catholic Classroom website, which is a awardee, creatively addressed the History Research Center and series of exhibits and websites that Re-Succession issue in Adventist University Archives collects, uses primary sources from the librarianship as part of the organizes, preserves, makes collection to tell the story of incoming generation of accessible, and promotes scholarly American Catholics related to information professionals. She and public understanding of the particular issues of a topic. You used menti.com to make this records of The Catholic University can see this site at https:// session interactive. She told us of America and more generally the cuomeka.wrlc.org/exhibits. This is about her journey to librarianship documentary and artifactual designed primarily for secondary as a career. Once Adaliz decided heritage of the American Catholic school teachers and students. that she wanted to be a music people.” The Archives staff refer librarian, she searched online for back to their mission statement With declining membership, many the steps to reach her goal. She whenever they think about their religious orders are not signed up for organizations (e.g., programming or collection remembering to preserve or collect the New England Music Librarians development. Their pedagogical their records. CUA archivists have Association – NEMLA) that approaches include reference, been intentional in reaching out to would assist her in her journey access, and administration as an the orders with conferences and and, by being proactive, was educative function. Shane likes to workshops to educate them on the matched with a mentor who

24 ASDAL ACTION | FALL 2019 CONFERENCE encouraged and advised her. Where is she heading? Adaliz has workplace. Students are a distinct Through the music librarian decided that she loves reference kind of worker. They lack maturity network, Marianne Kordas and instruction, and she has and have many competing reached out to Adaliz, and the already designed LibGuides and priorities. The students’ primary ASDAL connection was made. bibliographies. What she has priority is their classes, and it is That was when Adaliz found out learned in the short amount of difficult to balance out the fact about the Hilts Scholarship, but time in our field is that you must that we, as a library, depend so she had to be accepted to a library be active, not a dusty repository; heavily on them for our staffing school to apply. She volunteered at you must create exciting needs. While we are aware of their a children’s library that was run by instruction sessions; you must priorities, they should be a board, and in the absence of a make yourself known; you must responsible for giving a schedule librarian, she was asked to catalog make your presence indispensable; which accurately reflects their a Coretta Scott King book and sometimes you need to be a availability. donation they had won from ALA. librarian outside of a library. NEMLA came to her aid and told Communication is extremely her about copy cataloging. It was Allison Fox, Access Services important. Today, you have to be while attending a NEMLA Librarian, Pacific Union College – willing to do a lot of texting in conference that Adaliz got an Management in Libraries: A Brief order to communicate with your internship at the New England History of What I Hoped to Avoid was student workers. However, while Conservatory library. NEMLA an enjoyable look at the reality of texting is good for short notes, provided great networking managing student workers. When Allison still lets them know they opportunities, and whenever a job asked to speak on this subject, are responsible for checking their opportunity became available, Allison’s first thought was to stand email, as not everything is some of the members reached out up front and cry for 10 minutes – communicated via text. She also to her encouraging her to apply. that would be her presentation. had to train them to cut down on Although she was not eligible for Instead, in a humorous way, she the overabundance of texting, most of the jobs, they said it told us that management of especially when some would text would be a good opportunity for student workers can be both after 11pm. They were told not to the libraries to get to know her wonderful and terrible. She text unless they, or the library, was name. offered some theories and coping on fire. This was not an easy thing mechanisms. It was, according to to say, being that they are in What is she doing now? Adaliz is Allison, a more personal rather California. The student workers at Simmons University and was than academic assessment. also needed to be trained in the 2018 and 2019 Hilts writing informative notes, as many Scholarship awardee. She works at Although Allison is in charge of of their notes contained the Simmons library fielding student workers, she had no incomplete information. reference questions and processing management background. In fact, ILL requests and also works at a she never wanted to manage Allison also mentioned the global consulting firm as an intern anybody. Whatever she picked up importance of mentoring. She cataloging records. She is the in library school was useless. From would sit at the circulation desk President and Past Treasurer of her teaching background, she with student workers for a few the Student Chapter, Special knew how to manage students in minutes each day. It was during Libraries Association. the classroom, but that did not that time she would form close transfer over to the library as relationships with the student

ASDAL ACTION | FALL 2019 25 CONFERENCE workers. Their conversations director, Dr. would include both personal and Butler. Dr. Butler’s academic details of their lives. One main interaction has to be careful, as it could with the library become difficult to balance was speaking with affection for student workers with the circulation strictness about work manager to request requirements. It is important to articles. So, use mentoring time to let student determined to workers know your expectations fulfill his liaison for their job performance. Allison duty (and spruce pointed out that the students up his curriculum strongly contributed to her vitae for spiritual growth and that “faith in promotion) Neal Neal Smith Presenting Photo by Zorislav Plantak the abstract is a lot easier than visited a Butler faith in practice.” She has become presentation. At the end of the faculty as a research associate in comfortable with the fact that session, when Dr. Butler placed a the center who also worked in the people are not always predictable call for collaborators on a research library and would be able to assist and that you really learn to depend project, Neal signed up and them with literature reviews. Neal on God that somehow everything showed up. The only question now mentors students and will work out. asked at the Center door was instructs in the center. “Sometimes whether or not he was a faculty we have to step out of the box, Embedding in the Center for Population member. He gained admittance, and then can invite others to come Health Research: A Story of Perception and Dr. Butler assigned him a back to the box with us.” – Neal Smith, Scholarly workstation and the task of Communications Librarian, “national address locator.” Being Terry Robertson, Librarian, AdventHealth Univeristy. Neal first a librarian, Neal knew to Andrews University, editor of the first gave us a background of what check the US Census for the Journal Adventist Libraries and the Center for Population Health information and was able to use Archives. The journal is in its fourth Research is and does – tracing its the census data to create an year. It has five articles with a origin back to work done by John address locator. That task landed global readership. Over the last Snow on the mapping of the Neal as an integral part of the four years, it had 609 downloads, instances of cholera during the research center. Dr. Butler had not with half of them in the last year. London cholera outbreak in 1854. realized that Neal was a librarian, The journal is starting to have an Neal then gave us the background but he needed work done. Once impact: 102 institutions from 58 of how he became embedded as a that work was completed, he countries. Terry would like to see Research Associate of the Center viewed Neal as a peer, and then growth in usage. Approximately who also happened to work at the wanted to know more about who 20% growth has happened in the library. he was and what he could do. Dr. last month. In the last month, the Butler’s respect for Neal, and journal published Margaret Although Neal had been assigned librarians, grew as he found out Adeogun’s article “Library Space as the liaison to the Center for more about the assistance they as a Teaching and Learning Population Health Research, he could provide. Neal was Resource: The Experience of One had made no headway with its subsequently introduced to other Class” and Terry’s “Towards a

26 ASDAL ACTION | FALL 2019 CONFERENCE Biblical Foundation for a into working at the Library at Maryann off to graduate school Philosophy of Librarianship.” One Weimar; and 2) the history of and make Joel the quarter-time faculty member at Andrews Weimar. librarian. They would be able to University, whose article in JALA use his credentials for the was accepted as part of their In the1930s, the government used accreditation visit. He then portfolio, was accepted for Weimar as a tuberculosis campus. assessed the collection across the promotion, and the individual was The Adventists bought it in the in six subject areas of the Weimar successfully promoted. The idea of 1970s, and Weimar Institute began curriculum (natural sciences/ a journal is to serve ASDAL as self-supported college. All the premed, nursing, theology, membership in ways that will help buildings were still “1930s” with psychology, education, and promote their faculty growth and very few upgrades. The Weimar business) and created a library promotion. Where do we go from Institute was perceived as very budget. All that happened within a here? The suggestion was made to conservative. It merged with week’s time. have a series on the formal Amazing Facts in late 1990s. That histories of each of our libraries. It did not work out too well, and Thanks to ALICE, Joel was able to would feature articles about the Amazing Facts moved to close the obtain CINAHL, Academic Search history of each of our libraries. academy and divorce from the Complete, and Business Source Sabrina will lead out in this college in the 2000s. Amazing from Ebsco to fortify the project. The journal will also Facts did not succeed at that and collections. The facilities were accept articles on any topic eventually moved out. In 2010, the another story completely. They pertinent to Adventist libraries. college and academy were needed seating for up to 130 The goal is to make the journal rebooted and began the journey to students, so Joel unsuccessfully work for you as you work toward a health sciences college. With tried to move the stacks tenure or faculty status. Terry’s various accreditation visits and downstairs. The lower floor article was a first-time submission, reports coming, the Academic floods, and it had a low ceiling due and the peer reviews were helpful Vice President providentially to vents and pipes. Reluctantly, he – and truly blind. JALA is a service bumped into Joel Lutes. put the seating downstairs. Joel that is helpful and shows a global embraced IKEA, built a wall of impact. Joel was quite content with his IKEA shelving, and designed new position as a retiree and was alternative seating and group study Many of the ASDAL presentations reluctant to accept the VP’s areas. He is planning on moving could, and should, be turned into invitation to visit the Weimar some of the collection to remote articles. Presenters were advised to Institute. However, he answered storage to add extra space to the take the extra steps to go to the call and flound that Weimar library. The library is also looking publication. had the feel of Loma Linda when to get an ebook collection. Credo Loma Linda started. Further was suggested, but it was not A Report from the Weimar Institute exploration of the campus priced right for Weimar. As far as Library, aka the “New” Adventist determined that the library would information literacy goes, Joel has College, or Retiree to Consultant to need quite a bit of work. What presented several IL sessions and Librarian to … – Joel Lutes, saved it was the assistance of a is preparing an online student Former Retired Librarian, knowledgeable paraprofessional, success class with IL components. Information Services Consultant, Maryann Krueger. In the Weimar was successful in Weimar Institute. Joel gave two whirlwind of events that followed, accreditation. Lessons learned and histories. 1) How he was pulled Joel bargained for Weimar to send recommendations: outsource

ASDAL ACTION | FALL 2019 27 CONFERENCE (reference and cataloging); teachers. The library has no teachers. ASDAL tried to offer ASDAL should consider credentialed school library media programming for school librarians, collaborating on a 24-hr reference specialist and is run by two but it was difficult to get them to service. volunteers who come in one day a attend because the teachers could week for students and spend an not afford it, and according to Libraries in Small Schools: A Case for additional day (typically) on Barbara Strickland, in School Library Building Liaison Relationships with management and maintenance. Journal: “Principals don’t Education Faculty in Adventist Higher Christy became the unofficial understand what a librarian brings Education – Christy Scott, library consultant because one of to the position that an aid or Education Services Librarian, the volunteers is her mother. parent volunteer cannot.” Center for Library Education and Teachers don’t always realize all Research (CLEAR), Walla Walla This experience got Christy that a librarian can do. Christy did University. Christy looked at how thinking about how little she a lot of research into the teachers in Adventist schools, learned about libraries while doing supporting evidence for library namely College Park Christian elementary education in training for education students. Academy, talked about libraries undergraduate school. Based on Keith Curry Lance and Debra E. and library things. The library at what she had seen ASDAL try to Kachel, in a 2018 issue of Phi Delta College Park is a tiny room with do to support libraries, she Kappan, report, “In 34 statewide one computer for checking wondered if there were a better studies, students earn better materials in and out and searching. way to support school libraries in standardized test scores in schools The school is located in Columbia, small schools, from ASDAL and that have strong library programs Missouri. It is the largest particularly from a university – reading, writing, math across the elementary school in the Iowa- campus standpoint. She realized system.” This was true across Missouri Conference and serves that despite evidence supporting color and poverty lines. around 61 students. Last year they the importance of libraries to had five teachers, which put them student outcomes, no courses How do we get our education among the 44% of PreK-12 NAD covering library or school media students to know something more schools that have more than four center skills were offered to – how to start teaching future teachers about libraries? The majority of our Adventist schools teach our education students how to manage multi-grade classrooms. They do not teach about cataloging, classification, or information literacy. Christy proposed that the key to getting library information into the classroom was by forming liaison relationships. Relationship forming should always happen with coffee or tea. She has embedded herself into some of the classrooms and uses the following classroom

ASDAL Librarians in Session Photo by Zorislav Plantak technology tools and standards

28 ASDAL ACTION | FALL 2019 CONFERENCE within the curriculum: https:// program that could be pulled in 1922, coordinating with Adventist wallawalla.libguides.com/ and used at all the schools. University of Africa. EDUC515. This opened the door Consideration should be given, for Christy to teach in other when more data is collected, to There was a question of where to classes. Christy was then asked to taking Christy’s program, as a find guidelines for organizing an teach various sessions in the recommendation from ASDAL as archives. Ashlee says the General Reading and Language Arts a professional organization, to the Conference has some. It is program on finding free literature NAD Board. important to get the ARMS available for teachers. Christy webpage populated with who to wanted something that was Recommendation that Christy’s go to and who can be a resource consistent and hit every model be taken to ASDAL after when you have questions like this. elementary student coming more research is done. through. The English writing Solusi University spoke about the coordinator asked her to come Reports from the break-out importance of getting buy-in from into her class https:// groups administrators. The focus at wallawalla.libguides.com/ Pacific Union College has become ENGL374. Christy then Archives controversy in the church on the introduced the class to the AASL Southern Adventist University has Pacific coast. There was some talk Standards framework https:// a Civil War collection. Oakwood about the Walter Ray and wallawalla.libguides.com/ University focuses on Black Desmond Ford papers and about EDUC361. Christy was able to get Adventism and has the special Desmond Doss and Hacksaw three library courses added to the Anna Knight, E.E. Cleveland, and Ridge. What should be done with Education curriculum – all done Rosa Banks collections. The sensitive papers and restrictions? through liaising. Western African Division has the History of Adventism in Western Public Services/Reference Section What’s next – assessment needs to Africa. Newbold College does not Increase usage of the library be done. Christy plans to do this have a designated archives, but materials (checking out more next year, and also to speak with they found some “really cool books, bodies in the library, and Walla Walla’s education graduates stuff” in a room, and they are usage of databases). The ILS to see what they learned and wish putting it in some sort of order highlights resources. Technology they had learned, which would fuel now. Union College is carving out will work harder for you. how she would plan her future time to address special collections Partnering with the Student classes. She noted that none of like the Medical Cadet Corps, Association for events, pizza what she was doing could be seen Hicks papers, early Iowa church parties, etc. Let the students get to at the bulletin level. records, first missionary to China, know the librarians as people; it and history of College View. humanizes us. The library is about What can ASDAL do to support Adventist University of Africa did students, so consider hosting school libraries further and more not really have an archives but has student exhibitions (research broadly? Is it more sustainable to started putting one together since projects, art, etc.). Engage in reach the teachers before they go the creation of the museum. outreach to various orientations, out, rather than after? Should we Southern African Indian Ocean in including faculty. use LibGuides or other tools for Pretoria – the Division recently the NAD? It would be good if this went through a change and Multiculturalism – how do could be offered as an online scanned minutes going back to librarians deal appropriately with

ASDAL ACTION | FALL 2019 29 CONFERENCE different cultures. It is important in trouble. We may need to SDA. They ask him a lot of that everyone feels welcome. Do redefine our objectives. questions. It is nice to be in a place they belong and have access to where there is commonality. everything we offer? Keep a Sabrina found the following welcoming face. statement of objectives for Sabrina - There are enough topics ASDAL: for conversation if we had a Directors ● Enhance communication breakout session for Adventists The directors talked about between Seventh-day librarians working in non- working with administrators in Adventist librarians Adventist institutions. Adventists regard to budget: how to obtain ● Serve as a forum for librarians who leave their support and what kind of discussion of mutual denominational employment often data that would help them make problems and professional feel excluded from ASDAL or that good decisions. Online vs print concerns ASDAL is so narrowly focused resources and how to allocate ● Uphold principles of the and the programming is no longer funds. Alumni access to databases. Seventh-day Adventist relevant. Church People who took notes at the How can ASDAL support Adventist breakout sections were asked to Is ASDAL an organization for librarians in non-Adventist institutions? send them to Katy Van Arsdale to Adventist librarians regardless of where be shared on the SDA Librarian they work or is it for librarians employed Kendra – Offer an interest group listserv. in Adventist institutions? In other that focuses on something relevant words, is ASDAL exclusive or to all librarians to allow for Sabrina Riley, The Family inclusive? professional release time to Archivist, coordinated a panel participate. You would not have to discussion on What Makes a Dustin – The jury’s still out on take personal time to attend Librarian Adventist? inclusion for those outside ASDAL meetings. Panelists: employment of the church. Joel Lutes, Freelance Librarian ASDAL basically caters to those Dustin – Had to attend ASDAL Johanna Bjork, Director, Lewis working in the SDA community; a on vacation time and pay for it - Clarke State College lot more could be done for those himself. This is probably not Dustin Kelly, North Park working in the non-Adventist something that could be done University community. every year. Solution may be to Kendra Perry, Hagerstown make some virtual conferences Community College Kendra – It is the view of the once in a while. There are other “wholistic” person. It should be in public librarians that are SDA, and What does it mean when we say that we whatever workplace you are. participating in the physical space are the Association of Seventh-day Servant leadership. Effective in the would be a barrier. Adventist Librarians? broader community. Johanna – Has always had to pay What we are seeing are staff Dustin – Works in a Christian to attend. reductions. If the future of institution affiliated with the ASDAL, as an organization, is Evangelical Covenant Church. The focused on employees of staff and student body do not Adventist libraries, then ASDAL is reflect that, and Dustin is the only

30 ASDAL ACTION | FALL 2019 CONFERENCE What can Adventist librarians in non- providing content for ASDAL about Adventist libraries, and Adventist institutions offer ASDAL Action. It takes commitment on would like to continue the and other Adventist libraries and our part to stay connected. Plan a communication. archives? get together with our national conference. Make it intentional. Johanna – Hopes to get to other Joel – Time and volunteering – Organization a dinner or get- ASDAL meetings in a year or two. school librarians need assistance together at the national like we saw in Christy’s conference. Second ASDAL Business presentation. Become a project- Session based librarian. Johanna – At Bismarck State See pages 32-36 for minutes of the College, she had the Dakota business sessions. Sabrina – More work can be done Adventist Academy English online for retirees: find jobs that teacher bring the students to the Third ASDAL Business Session can be done remotely, come in as a library to introduce them to the See pages 32-36 for minutes of the peer consultant for a day, etc. LC system, but it prepared them business sessions. for when they entered a bigger Dustin – Listservs. Expand our college, and the students went to The conference concluded with sphere of influence by sharing the public library as well. the annual banquet. contacts with others. Sabrina - ASDAL needs to Johanna – Recruitment and develop an inclusive mission mentorship programs. statement.

What is the best way to keep all Kendra – First time at ASDAL. Adventist librarians connected with each She enjoyed the experience, cares other? Is this something worth doing? Pros/cons?

Joel – Virtual meetings, teleconferencing, helping our school librarians build bridges with other libraries other than our libraries, which might be valuable and save costs.

Dustin – Short webinars on a particular theme or quarterly webinars; ACRL does a lot of planned seminars, so we may be able to combine with them, or ATLA has resources from a Christian viewpoint. Artwork in the Jefferson Building, Library of Congress Photo by Zorislav Plantak Sabrina – Follow through on

ASDAL ACTION | FALL 2019 31 CONFERENCE

MINUTES OF THE 2019 ASDAL ANNUAL GENERAL MEETING

39th ASDAL Conference, General Conference of Seventh-day Adventists, Silver Spring, MD

by Heather Rodriguez-James ASDAL Secretary 2017-2019

MONDAY, JUNE 24, 2019 - 1ST SESSION 5. Approved: Motion to accept the following as members of the 2019-2020 Nominating 1. The meeting was called to order at 3:47pm by Committee the President, Lori Curtis. ● Lori Curtis, Chair 2. Approved: Neal Smith – to serve as ● Lynda Baildam Parliamentarian for the 2019 Business Sessions. ● Don Essex 3. Approved: Motion to forgo the creation of an ad ● Carolyn Gaskell hoc Resolutions Committee as called for in the It was noted that there were only three positions Standing Rules and to remove from Section 12 that would need to be filled next year: President- rules calling for the creation of a Resolutions elect, Constitution and Bylaws Committee (1), Committee at the beginning of each conference. and ASDAL Action Editor. 3.1 ASDAL Executive will thank the hosts. 6. Election of a member to the ADL Content 4. Approved: Report from the Nominating Subcommittee was halted as it was determined Committee – Per Lisle presented the results of that position would be appointed by the Seventh- the ASDAL election, with the following day Adventist Periodical Index (SDAPI) Advisory individuals being voted into office. Committee, not elected by the ASDAL ● President-elect – Ashlee Chisolm (2019-2020) membership. ● Secretary – Jason St. Clair (2019-2021) 7. The Scholarship and Awards Committee’s report ● Treasurer – Neal Smith (2019-2022) was postponed to the 2nd Business Session, ● Constitution and Bylaws Committee since a decision had yet to be made on the Daryl Bennedbaek (2019-2022) recipient. There were only sufficient funds for Lori Curtis (2019-2022) one awardee, but both applicants were equally ● SDA Classification Advisory Committee deserving. Cristina Thomsen (2019-2022) 7.1 Discussion: The committee was down one ● Site Planning Committee member as one person did not renew Pamela Stevens (2019-2022) membership, another member was currently

32 ASDAL ACTION | FALL 2019 CONFERENCE on leave, and the ASDAL President was also 2021 – Southern Adventist University the Interim Treasurer. The discussion was 2022 – Nairobi, Kenya focused on whether or not the structure 2023 – Union College should be changed to that of appointing a 11. Received: Report from the SDA Classification coordinator to receive the applications, Committee – The Classification Scheme has been present them to the Executive, communicate updated/edited. with the awardee, and liaise with The 11.1 The Scheme will be posted on the ASDAL Community Foundation. The membership website. agreed to continue with the structure stated 11.2 Lori Curtis was the Chair of the in the Bylaws. This past year may have been Classification Committee. As she is no an anomaly. longer at Loma Linda University, the End of first session institution will advise ASDAL when an original cataloger has been hired that will be THURSDAY, JUNE 27, 2019 - 2ND SESSION the Loma Linda representative on the Classification Committee. 8. Approved: Report from the Scholarship and 12. Approved: Report from the Membership Awards Committee – Both applicants will be Coordinator awarded scholarships thanks to a special gift from 12.1 Membership Coordinator Adorée Hatton ALICE (see 9.3 of the 2019 ASDAL Business was praised for her work. She reached out Session Minutes). Recipients are Adaliz Cruz and globally to Adventist institutions for contact Bliss Kuntz. information for their library staff; compiled a 9. Received: Report from ALICE – Per Lisle list of approximately 160 librarians not yet The ALICE Council met on June 25, 2019, at ASDAL members; worked with Allison Fox, 7:00pm. the Publicity Coordinator, to design a 9.1 Carolyn Gaskell presented the Project recruitment email to those librarians; created Manager’s report, which was accepted. a welcome email to send out to new ALICE has 18 members and subscribes to 11 member; and created a tracking system. databases. 12.2 There are 91 members 9.2 Lawrence Onsager presented the Treasurer’s 12.2.1 80 regular report, which was accepted. The balance on 12.2.3 7 retirees April 30, 2019, was $43,464.25. 12.2.4 4 student members 9.3 The Council voted to contribute $1,500 12.2.5 32 new members (includes toward a second scholarship in addition to international members and previous the D. Glenn Hilts Scholarship for 2019. members who had lapsed in 9.4 The Council voted to thank Lawrence membership) Onsager for his 15 years as ALICE Treasurer. 13. Approved: Report from the Treasurer – Lori 9.5 The Council elected Don Essex as Chair for Curtis the period 2019-2022. 13.1 Note: ASDAL financial year runs from June 9.6 ALICE Council Officers: 1st to May 31st, so conference activity ● Chair: Don Essex (2019-2022) recorded is normally for the previous year. ● Project Manager: Carolyn Gaskell (2018- 13.2 Summary of balance sheet: 2020) 6/1/2017-5/31/2018 ● Treasurer: Paulette Johnson (Library $30,816.44 total funds Director at James White Library, fiscal 6/1/2018-5/31/2019 agent for ALICE) $26,197.40 total funds ● Secretary: Per Lisle (2018-2021) Change between fiscal years 10. Approved: Report from the Site Planning $(4,619.04) Committee – Paulette Johnson ASDAL funds are down from last year’s 2020 – Andrews University report, primarily due to the fraudulent event

ASDAL ACTION | FALL 2019 33 CONFERENCE and the payment of $5,532, for last year’s advance to the Constitution and Bylaws conference, which came out of this year’s Committee. It was recently resubmitted, but budget. there were still some issues, and once again, 13.3 Discussion: The online payment system fees, it failed to move on to the Constitution and for membership and/or conferences, are too Bylaws Committee. The ASDAL President high. The company ASDAL uses works intended to bring the proposed revision to primarily with entities that do a much larger the membership, but as she was preparing to volume of business. This year ASDAL spent present it, she noticed that the ASDAL $883.90 for the system to collect President was not listed as a member of the membership fees. The Executive discussed Advisory Committee in the revision. At one alternatives, such as returning to the PayPal point, the President had been listed as a system ASDAL used before. The previous member, but on the agenda passed out at a system was changed because one ASDAL previous SDAPI meeting, the president was member outside of the US was unable to use listed as an “invitee.” There was concern that that system. The incoming Executive will the ASDAL President was listed as an ex- look at whether or not ASDAL will keep officio member of the Advisory Committee the current payment system. on the website, but it was not in the Bylaws. 13.4 Discussion: The Executive also looked at the Lori Curtis felt that the Committee needed issue of changing its physical bank. It is hard to have someone on the Committee to work with a bank that is located only in representing ASDAL as a whole, “not an Lincoln, NE, when it is mandatory to make individual supporting institution.” She changes or special transactions in-person. presented her thoughts to the memberships The Executive felt that ASDAL would be and wanted opinions and advice. better served with a bank that was 14.4.1 Another issue presented was that of represented nationally, as well as globally. having the ADL Liaison also serve as The incoming treasurer will continue to the Secretary. Before this research this. “incarnation” of the Bylaws, the 13.5 The D. Glenn Hilts Donor Advised Bylaws had stated that the secretary Scholarship Fund at The Community would be selected from one of the Foundation through the end of March 2019 representative institutions. Everyone had a balance of $41,719.55, of which only there is a member of ASDAL, but the $1,812.00 (the interest) was available for role the ADL representative is distribution. Please continue to support the representing ADL, not ASDAL per fund. se. There should be some separation. 14 Approved: Report of the SDAPI Advisory How should ASDAL proceed? Committee with the following note in 14.5 below. 14.4.2 A suggestion was made to take 14.1 ADL Board: issues one at a time and call for a vote ● Carolyn Gaskell, Walla Walla University on whether or not to include the ● Cristina Thomsen, Southwestern ASDAL President on the SDAPI Adventist University Advisory Committee. Point of order 14.2 Content Subcommittee – change has to be made first by the ● Katy Van Arsdale, Pacific Union College Constitution and Bylaws Committee ● Adorée Hatton, Burman University and then be reported to the 14.3 Systems Subcommittee, Gerald Rezes membership. 14.4 Detailed discussion (for historical purposes): 14.5 Approved: Motion to include the ASDAL About two years ago, the SDAPI Advisory President as an ex-officio member of the Committee submitted a proposed revision to SDAPI Advisory Committee. It was noted Section 4 in the Bylaws. Since there were that decision needed to go to the questions regarding the proposal, it did not Constitution and Bylaws Committee for

34 ASDAL ACTION | FALL 2019 CONFERENCE editing and then be properly voted at the responsible for calling the meeting 2020 Annual Meeting. and setting the agenda; and whether 14.6 Further discussion of 14.4.2 or not ADL had too much influence 14.6.1 Members are passionate about over SDAPI. ASDAL, SDAPI, and ADL. 15. Approved: Report from the Constitution and The Chair of the Committee is the Bylaws Committee (the red denotes approved Dean of the James White Library changes): (Andrews University). 15.1 Article I. Section 4. ASDAL Acronym Usage 14.6.2 Meetings are called and the agenda 15.2 No ASDAL member shall use the acronym set by the Chair of the Committee. ASDAL in a private email address. 14.6.3 Over time, ASDAL might need to 1532.1 Annual dues for regular members address this issue, but there has been shall be $25.00. Retired persons and students a recent change at James White shall pay $10.00. Library, and the issue of who is “in 15.3 Article IV. Section 1. Executive Committee control” of the ADL and SDAPI may 15.3.1 Duties of the Executive Committee be moot. shall include: approval of the agenda 14.6.4 A copy of the concerns should be for the ASDAL business session, kept in the minutes.(See 14.7). oversight of the publications of the 14.7 Concerns, statements, and discussion about Association in all formats, section 14.4.1 that are noted for historical appointment of the coordinators, and purposes: selection of an auditor for the 14.7.1 “SDAPI is part and parcel of the treasurer’s records. Furthermore, ADL even when there were no prior Officers and Committee members plans to move it.” shall normally use the email address 14.7.2 “ASDAL is a small, volunteer issued to them by their employing organization, where members and organization for ASDAL business. officers wear multiple hats; therefore, 15.4 Article IV. Section 6. Treasurer it is convenient for Jim Ford, in his 15.4.1 The term of the Treasurer shall be role at the Center for Adventist three years. The duties of the Research, to be the Board secretary. Treasurer shall be to receive dues, We understand concern about dispense Association funds, and propriety, but are not sure that maintain such financial records of concern rises to the level that a transactions as may be required, and change is merited.” present an annual financial report to 14.7.3 “ADL chooses the liaison, so that the Association. The responsibilities means ADL is choosing who would of treasurer shall further be as be the secretary of an ASDAL follows: committee, and if the secretary is the 15.4.1.1 All payments must be same as the liaison, it means that he supported by genuine [or she] is in the position for life; yes, invoices specifying the it says 5 years, but they will always services or goods for which choose the managing editor, unless payment is requested. the job description is changed.” 15.4.1.2 All new business or vendors 14.7.4 Discussion continued on the proper must be voted by the committee reporting structure; who Executive. should be responsible for selecting 15.4.1.3 Normal business above ASDAL’s liaison to the ADL; should $200 must be authorized by the managing editor of the Periodical the President via email and Index be the secretary; who was

ASDAL ACTION | FALL 2019 35 CONFERENCE face-to-face or via 19. Lori adjourned the meeting and the conference at videoconferencing. 8:10pm and passed the ASDAL gavel to 15.5 Article IV. Section 9. Vacancies Katharine Van Arsdale, ASDAL President for 15.5.1 Office of the President vacancy: 2019-2020. 15.5.1.1 If the President resigns before their one-year term is complete, the current President-elect will serve out the remainder of the resigned President’s term as well as their own full-year term. 15.5.2 Other Offices: 15.5.2.1 Vacancies for other offices shall be filled by the runner- up for that office or, if that person is unavailable, the position shall be filled by Executive Committee appointment. 16. The ASDAL Archives – Lori Curtis reminded the membership of the importance of the ASDAL Archives. Many are forgetting to send important ASDAL material (i.e., conference programs, presentations, minutes, treasurer’s reports, articles of incorporation, etc.) to the Archives at the James White Library. Please send a copy of ASDAL-related information to Jim Ford at Andrews University. End of second session

THURSDAY, JUNE 27, 2019 - 3RD SESSION

17. On behalf of ASDAL, President Lori Curtis thanked the Local Arrangements Committee (Ashlee Chism, David Trim, Roy Kline, Rowena Moore, and Kenrie Hylton); ASTR; the General Conference of Seventh-day Adventists; the General Conference banquet chef and staff; Richard S., our bus driver for the tour day from Washington Adventist University; and Cheryl Adams and staff at the Library of Congress. 18. Lori acknowledged the following retirees: Joel Lutes, Pacific Union College, 2018 Hilda Smith, La Sierra University, 2019 Jerry Daly, Loma Linda University, 2019 Steve Sowder, Andrews University, 2019 Lawrence Onsager, Andrews University, 2019

36 ASDAL ACTION | FALL 2019 CONFERENCE

ANDREWS UNIVERSITY TO HOST THE 2020 ANNUAL CONFERENCE

By Cynthia Mae Helms and Xiaoming Xu

In June 2020, Andrews University 4. You can hit two birds with one remember driving around two will serve as the host for the 40th stone by coming to the ASDAL roundabouts to go to Pioneer annual ASDAL conference. The conference and then driving on to Memorial Church on campus, you meeting dates are Monday to Indianapolis, which is about three will now find only one because the Wednesday, June 22-24. But come hours away from Andrews, roads and adjacent grounds have early and stay after, if you can, for afterward. If you are coming with been replaced with a new building some other activities. Those who your family, there will be things called the Andreasen Center for arrive by Sabbath may enjoy a for them in Berrien Springs Wellness. Inaugurated on worship experience at Pioneer (gardens, beaches, lakes, museums, September 26, 2019, and officially Memorial Church on Sabbath and etc.) and a pre-conference tour on Sunday. Indianapolis The next three days will be (booths at the devoted to full conference days, General followed by a post-conference Conference, the tour on Thursday. We invite you Children’s to take this opportunity to learn Museum of from the presentations, network Indianapolis, the with old and new colleagues, and Indianapolis participate in the discussions. Motor Speedway Museum, etc.). Another good reason for you to come to Berrien Springs, When you come to Andrews, you opened on October 6, 2019, the Michigan, is the 61st Session of will see how the University has Center was built with the the General Conference in changed since 2009, when ASDAL philosophy of connecting body, Indianapolis, Indiana, June 25-July was last held here. If you mind, and spirit. Within the Center

ASDAL ACTION | FALL 2019 37

changes as you sit on the padded pews, listen to the sermon and music with better acoustics, and see the participants with improved lighting. The church began renovation in the summer of 2019 while church members temporarily met at the Howard Performing Arts Center. Church services resumed at the Pioneer Memorial Church building in the fall while renovations were being continued. More details on the progress of the renovation are available at https://www.pmchurch.org/ renovate/updates. Photo by Cynthia Mae Helms Another new building since are a Wellness Club and a based. For more information, see ASDAL last met on campus is Recreation Center. The former is https://www.andrews.edu/ Buller Hall (the Undergraduate composed of the Indoor Fitness agenda/54392/ and https:// Learning Center), which opened in Suite, Outdoor Fitness Suite, and andrews.edu/wellnesscenter. July 2011. AU alumni may notice Aqua Fitness Suite. The latter is that Griggs Hall, which housed the composed of basketball courts, Not too far away from the Library many years ago, is no lockers, offices, and a training Wellness Center is the newly longer in existence, as it was room. The Center for Wellness is renovated Pioneer Memorial demolished to make room for the open to all students; faculty, staff, Church. The first time you come new building. The name Griggs and community access is fee- for worship, you will feel the Hall lives on: the former Lake Union Conference Building that is now a part of the University is called Griggs Hall. This building is on M-139 and houses, in part, a portion of the distance education programs and some other offices. Buller Hall was built to connect seamlessly with Nethery Hall (an older building) via an enclosed second floor walkway and exterior courtyard by reflecting the gothic architecture of Nethery. The new building contains seven electronic classrooms, a student lounge, the Red Rose Chapel, and the Photo by Austin Ho Newbold Auditorium, with a

38 ASDAL ACTION | FALL 2019

Photo by Austin Ho seating capacity of 260. When you come on campus, steal away from group interaction and spend quiet Cynthia Mae Helms is Head of meditation time in the cozy Red the Department of Information Rose Chapel or in the Margaret Services at the James White Library at Andrews University Davis garden right outside and behind the chapel.

It’s not too early to lay your plans for next year. Come to Michigan during the lovely summer months when snow, frost, and ice are forgotten for a while. Come and Xiaoming Xu is Cataloger at the be a part of ASDAL’s 40th James White Library at Andrews conference! The dates again are University June 22-24, but come early and stay after. There will be more information in future issues of ASDAL Action.

ASDAL ACTION | FALL 2019 39

Call for Papers Looking Back, Looking Forward: ASDAL and Adventist Librarianship

By Ashlee Chism ASDAL President-elect

members within three its 40th annual conference, weeks of membership focusing on the nature and future opening and to over eighty of Adventist librarianship with its by January 1982. While the theme of “Looking Back, Looking core group was initially Forward: ASDAL and Adventist college librarians, Kit Librarianship.” Watts reported that the membership also included The 2020 Conference Committee “academy, elementary is now accepting papers, school, and hospital presentations, and posters on but librarians” and included not limited to the following: In 1981, a group of nearly forty people in North America, Puerto ● The nature of Adventist Adventist librarians unanimously Rico, Singapore, and Hong Kong. librarianship, i.e., exploring voted to organize ASDAL as a Since 1981, ASDAL has held 39 the question “What is professional organization for any annual conferences, hosted at Adventist librarianship?” Seventh-day Adventist studying to various Adventist institutions on ● The past of Adventist be, working as, or retired from four continents. librarianship being a librarian. Larry Onsager ● The future of Adventist was elected its first president, Peg “A heady moment of communal librarianship Bennett as the president-elect, Kit satisfaction” is how Margaret von ● Current research by Adventist Watts as the secretary-treasurer, Hake described the moment of librarians and Margaret von Hake as the first ASDAL’s creation. Then she asked editor of ASDAL Action. her fellow librarians, “Now that Please submit your proposals to we’ve done it, what are we going Ashlee Chism, ASDAL President- The very first issue of ASDAL to do with it?” elect, at [email protected] Action published an “ASDAL by February 28, 2020. Membership Analysis.” The She asks that of us as well. In membership of ASDAL grew very 2020, the Association of Seventh- quickly, increasing by over fifty day Adventist Librarians will hold

40 ASDAL ACTION | FALL 2019 FEATURE

UNIQUE BIRTHDAY BASH

PUC Library Celebrates Florentine Bible’s 500th Year

By Katherine Van Arsdale

This October, the Nelson named Luce Antonius de Giunta. Collections Librarian Katharine Memorial Library at Pacific Union Based on the date of publication, Van Arsdale encouraged students College celebrated a once-in-a- the Bible is considered a post- with clean hands to take the Bible lifetime anniversary: the 500th incunable. and read it for themselves while “birthday” of a book. she explained what made the book The event took place in the library historic and special for PUC. The book in question is a small lobby, where sheet cake, balloons, Public Access Librarian Allison Latin Bible published in Venice on and party hats drew students’ Fox served cake and invited 15 October, 1519, by a Florentine attention to the festivities. Special faculty and administration to attend the event, while Cataloger Jason St. Clair and Library Director Patrick Benner added to the ambiance by gamely wearing party hats.

Thanks to the support of PUC’s administration, the visual arts department was able to create a short video about the Bible that played during the Thursday morning all-school community gathering. With that advertisement, as well as enthusiastic faculty support from several departments, the event was well attended by students, and almost every crumb of cake

ASDAL ACTION | FALL 2019 41

disappeared during the two-hour party. On his way out the door, Academic Dean Milbert Mariano commended the library for hosting a good academic event that supported the college.

While the age and unique beauty of this Bible made it a good candidate for a library “birthday” celebration, the Pacific Union College librarians knew the story behind the book was also compelling. In the 1950s, PUC graduates Ezekiel and Lauretta Ramirez were serving as US Ambassadors to Spain. During their time in Europe, they received the Bible as a gift. The Ramirez family treasured it after their return to California, until the late 1960s when they gifted it to their pastor, Wayne Young. Wayne and his wife Vonnie happened to be PUC graduates as well. The Youngs kept the Bible until 2016, when they chose to pass the gift on to PUC grads once again. This time, they gave the book to the

Nelson Memorial Library so that all Pacific Union College students could now share ownership and enjoyment of this compelling edition of the Bible.

A few features other than age make this Bible stand out. First, the colophon is particularly detailed, making it possible to pinpoint the exact date and city of publication, as well as the priest— Brother Albert Castellanus—who provided “accents of difficult words” to be printed in the

42 ASDAL ACTION | FALL 2019

margins. The Bible is also auspices of Luce Antonius de Bible this month on its 500th exceptionally well illustrated and Giunta. The binding and marbled birthday. beautiful. It is printed in small endpapers, which probably date Gothic type, partially in red and from the 1700s, are also beautifully black. Three full-page woodcuts detailed. Due to the sixteenth depict the days of creation and the century rebinding, the Bible is in birth of Jesus, and 212 smaller excellent condition. Even the woodcut scenes and initials appear clasps, while bearing signs of many throughout the book. The repairs, still function. Katharine Van Arsdale is the Special woodcuts are derived from Collections Librarian at the Nelson illustrations from a 1490 Italian The PUC library was pleased to Memorial Library at Pacific Union Bible also printed under the turn students’ attention to the College

ASDAL ACTION | FALL 2019 43 FEATURE WEIS LIBRARY CREATES COPYRIGHT INFORMATION WEBPAGE

By Don Essex

In September, Weis Library one-stop location on campus for staff with a useful introduction to created a new copyright authoritative copyright compliance copyright for compliance and information page on its website to and education information, educational purposes while help students, faculty, and staff including: referring them to more better understand and comply with 1) the copyright laws of the comprehensive resources for more the copyright laws of the United United States and advanced or specialized copyright States and the copyright policies of government information information. Washington Adventist University. about copyright concepts and policies. COPYRIGHT COMPLIANCE As citizens and residents of the 2) he copyright policies and United States, WAU students and copyright information In the United States, colleges and employees are expected to obey statement of Washington universities that receive federal the laws of the nation, including Adventist University. financial aid on behalf of their those concerning copyright. And 3) several copyright students are required by law to as members of a higher education factsheets prepared by disclose or distribute specific community, they are required to Weis Library that explain copyright information to them. In understand how those copyright copyright concepts for particular, these institutions are laws apply to the circumstances students and employees. directed by the Higher Education associated with teaching and 4) some copyright ebooks Act to provide students with learning at colleges and that contain guidance on information regarding their universities. applying copyright law in copyright infringement policies academic settings. and sanctions. According to the The new copyright information U.S. Department of Education’s page is designed to help meet The copyright information page 2018-2019 Federal Student Aid these objectives by providing a will provide students, faculty, and

44 ASDAL ACTION | FALL 2019

Handbook, the disclosure must WAU Students and Employees The library plans to post additional occur annually and include the that meets the above education factsheets on its following: specifications, and it is posted on webpage in the near future. A ● “A statement that the websites of the library and benefit of providing this type of explicitly informs students university. copyright information is it often that unauthorized encourages individuals to inquire distribution of COPYRIGHT EDUCATION about how to apply copyright laws copyrighted material, to their circumstances. Recently, including unauthorized While it is important to obey for example, Weis Library was peer-to-peer file sharing, federal laws on disclosing asked whether it is a violation of may subject the students copyright information to students, copyright law for the university’s to civil and criminal there is much more involved in the student association to rent videos liabilities.” copyright laws of the United States from Redbox and show them to ● “A summary of the than institutional infringement students on campus for penalties for violation of policies and sanctions. Therefore, entertainment. federal copyright laws.” Weis Library purposed to develop ● “A description of the its copyright information page not CONCLUSION school’s policies with only to meet the compliance respect to unauthorized mandate of the Higher Education Colleges and universities peer-to-peer file sharing, Act, but also to provide general participating in federal financial aid including disciplinary copyright education resources for programs are required to provide actions that are taken students, faculty, and staff. copyright information to students against students who according to law. The campus engage in illegal As a first step toward this goal, the library can be a valuable ally to its downloading or library produced Concerning institution by helping to develop unauthorized distribution Copyright, a series of copyright and distribute copyright of copyrighted materials factsheets that explain basic compliance and education using the school’s copyright concepts. resources that not only meet the information technology ● Concerning Copyright minimal legal requirements, but system.” #1: Copyright introduces also encourage greater ● “The legal alternatives for the concepts of copyright, understanding of and curiosity downloading or otherwise copyrighted works, and about copyright among students, acquiring copyrighted copyright terms. faculty, and staff. material.” ● Concerning Copyright #2: Fair Use explains the A college or university can principle of fair use and distribute its copyright information the factors to consider in Don Essex is through print publications or exercising fair use. Director of the Weis Library at electronic media, including posting ● Concerning Copyright Washington it on the institution’s website. In #3: Public Domain Adventist the case of Washington Adventist discusses the public University University, Weis Library was domain and guidelines for authorized to develop a document identifying public domain entitled Copyright Information for works.

ASDAL ACTION | FALL 2019 45 BYTES & BITS JAMES WHITE LIBRARY DEAN OF LIBRARIES RETIRES By Margaret Adeogun, James White Library, Andrews University

Building upgrades: New lobby interlibrary loan; implemented a décor; gallery area; built-in wooden demand-driven ebook system; shelves for E.G. White books; strategically converted print updated seminary reference area; journals and printed indexes to updated media services area; online databases and ejournal updated general reading area; packages; and established Digital refurbished antique tables in Commons @ Andrews University, stacks; and lounge furniture in top the institutional repository. level stacks area. Larry also held positions at Loma Information commons areas: Linda University as Medical Computer labs in reference and Reference Librarian, Extramural Lawrence W. Onsager retired as media services areas and at the Services Librarian, and Chair of the Dean of Libraries at Andrews lower level; updated library the Department of Periodicals. University on July 1, 2019. Larry instruction lab; and reprographic He served later as the Acting faithfully served the James White services that include a scanning Associate Library Director at La Library, first as Head of Patron station, a 3D printer lab, and large- Sierra University and the Union Services for three years and then format printing. College Library Director. as Dean of Libraries for 15 years. Altogether, he served the SDA Larry will be remembered for the Collection development: Joined Church for 32 years. following notable achievements: the MeLCat service for state-wide

PUBLIC SERVICES LIBRARIAN NEEDED

The McKee Library at Southern Day, provides library tours, and ● Develops and updates Adventist University seeks a contributes to managing the expert instructional materials (print Public Services Librarian. systems of the library. and online). This individual: ● Provides outreach to faculty. The Public Services Librarian ● Provides information literacy ● Promotes library services and provides principal information instruction and teaches resources. literacy instruction and serves as a students, faculty, and staff to ● Evaluates reference collection reference librarian as part of the use library resources. and contributes to collection research coaching team. The ● Provides virtual and in-person development. Public Services Librarian also reference service. coordinates Campus Research

46 ASDAL ACTION | FALL 2019 BYTES & BITS ● Serves as a library liaison to ● Serves as an advisor for Qualifications: The candidate assigned schools/ general education students. must be knowledgeable about the departments. ● Performs all other reasonably academic environment and the ● Shares responsibility for business-related functions as role of libraries in higher library expert systems assigned. education; serve as an enthusiastic maintenance. advocate for the library within the ● Recommends policies Special requirements: An university and external concerning the department. expressed commitment to Jesus communities; must feel at ease in ● Maintains library public Christ, the teachings and mission the classroom; must have strong services statistics. of the Seventh-day Adventist oral and written communication ● Maintains expert knowledge Church, and SDA church member skills; possess excellent of current trends impacting in good and regular standing. interpersonal skills; must be well public services. informed about library practices, ● Serves as the Campus Education and trends, and automation; must Research Day chair and Experience: Masters Degree in possess administrative and coordinates all aspects of the Library/Information Science from organizational abilities; work yearly Campus Research Day an ALA-accredited program (or productively with library faculty event. international equivalent). and staff; and promote ● Plans and leads tours of the Experience with public services collaboration. library for various groups. and information literacy ● Coordinates with local artists instruction, preferably 3 years; Typical Physical to arrange for art exhibits in working knowledge of current Demands: Require sitting, the library. reference and database standing, bending, and reaching. ● Participates in library faculty applications, as well as knowledge May require lifting up to 25 meetings, university-wide of library expert systems such as pounds. Requires manual dexterity committees, and in local, SpringShare, Mendeley, Primo, sufficient to operate standard regional, and national and Alma. office equipment. Requires normal professional organizations. range of hearing and vision.

Working Conditions: Essential tasks are performed under normal office/school conditions with little or no noticeable discomfort. Work area is well lit and ventilated.

To Apply: Send CV and materials to Deyse Bravo, Director, McKee Library, [email protected]

McKee Library Staff Photo Courtesy of McKee Library https://www.instagram.com/mckeelibrary/

ASDAL ACTION | FALL 2019 47

48 ASDAL ACTION | FALL 2019