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National Sea Grant Advisory Board Spring 2021 Virtual Meeting April 13-15, 2021 Briefing Book

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National Sea Grant Advisory Board Spring 2021 Virtual Meeting April 13-15, 2021 Briefing Book National Sea Grant Advisory Board Spring 2021 Virtual Meeting April 13-15, 2021 Briefing Book _____________________________________________________________________________________ Virtual Meeting Tips and GoToWebinar Hints Virtual Meeting Tips for Board Members To help keep us on track during the webinar, please follow the below tips. ● Board members are asked to log-in 20 minutes before the meeting’s start time to get settled and address any connectivity issues. ● This webinar is not recommended for telephone-only participation. If you have to use a telephone-only connection, please make sure that you know how to mute and unmute yourself. If you need to step away from a telephone-only connection, please do not put your call on hold; it may broadcast your phone system’s background music. ● Plan to connect from the strongest internet connection you have (ideally a grounded, ethernet cord if feasible). ● Please connect from a quiet space with as few distractions as possible. ● Please close any non-essential computer programs during the meeting to help with internet connection speed. ● Turn away from email for the short duration of the meeting. ● Headphones or a headset are recommended to reduce background noise and feedback, if available. ● Remember to use your mute/unmute button. Please mute yourself during the meeting unless you are verbally sharing with the rest of the Board. We may mute you from our end if we are having noise issues. ● We would like to recreate as much as possible an in-room presence, so we encourage you to share your video at all times. ● Say your name before you speak. ● When you are speaking, please speak loudly and clearly. ● This is a public meeting, so be aware of your background surroundings that will be viewed from the video. ● The questions box will be available if you are having technical issues that need to be addressed. ● Please do not conduct side conversations in the chat or question box. Due to FACA rule requirements for capturing meeting minutes we ask that you refrain from side conversations in the chat or question box. GoToWebinar Quick Reference Guide and Testing Your System Please find attached a GoToWebinar Quick Reference Guide that provides a layout of the system and functionality. Please let me know if you would like to test out your system prior to our June meeting. I can work with you to schedule a time to make sure your system is working properly. PANELIST QUICK REFERENCE GUIDE JOIN A WEBINAR Joining a Webinar as a panelist requires an invitation from a Webinar organizer. The panelist invitation email will have a Join Webinar link which can be used to join both practice sessions and the live Webinar. X To join a Webinar 1. Open the Webinar invitation email. 2. Click the Join Webinar link provided in the confirmation email. 3. If prompted, click Yes or Grant to accept the download. 4. If requested, enter the Webinar password provided by your Webinar organizer. You will be entered into the Webinar, and the Panelist Control Panel and GoToWebinar Viewer Window will appear. Note: When joining a Webinar, remember to join the audio portion using the information provided in your Control Panel. CONTROL PANEL FEATURES Once you have joined the Webinar you will see the Panelist Control Panel and Grab a Tab. The Control Panel contains four panes that can be expanded or collapsed by clicking the expand/collapse button on b the left side of each pane. • Grab Tab – Click arrow to open/close Control Panel. Click square to toggle Viewer Window between full screen/window mode. Click mic icon to mute/unmute your audio (if organizer has enabled) (a) c • Audio pane – Select audio format. Click Audio Setup to select Mic & Speakers devices (b) • Attendee List (viewable only if organizer has enabled) (c) • Questions pane – Enables panelists d to answer questions forwarded to them by organizers (d) • Chat pane – Will not be available for Advisory Board Meetings (e) • Webinar Information pane – Provided for quick reference (f) e f © 2008 Citrix Online. All rights reserved. 1 PANELIST QUICK REFERENCE GUIDE PANELIST QUESTIONS PANE If an organizer has turned on the question and answer feature, attendees can submit questions and review answers. Panelists can only respond to questions forwarded to them by an organizer. Note: In the Panelist Control Panel, the Questions pane cannot be undocked and expanded until an organizer forwards a question to the panelist. X To answer a question 1. In the Question and Answer pane, click the question you want to answer. 2. In the answer field, type your answer and click Send Privately. • Check to show answered questions (a) • Type in answer. Click Send Privately (b) • Right-click any column header to show/hide columns (c) • Icon indicates answered questions (d) • Click to set priorty (d) • Click to snap the Question and Answer pane on and off of the Control Panel (e) a b c d e © 2008 Citrix Online. All rights reserved. 2 PANELIST QUICK REFERENCE GUIDE PRESENTING AT A WEBINAR When a panelist becomes a presenter, the Control Panel adjusts to incorporate the Presenter Screen Tools pane and the Audience View pane. Presenters can show their complete desktops, a clean screen – with no icons or taskbar – or a specific application window to all Webinar attendees. The Audience View pane provides a thumbnail view of what the audience is seeing. • The broadcasting Status field notifies presenters of the status of the screen sharing (a) • The Show My Screen button displays a the presenter’s entire desktop to attendees (b) b • The Screen drop-down button allows the presenter to share specific application windows or a clean screen with attendees (c) c • The Give Keyboard & Mouse button grants shared mouse and keyboard control to another attendee (d) • The Change Presenter button passes d e the presenter role to another attendee (e) PRESENTER CONTROL PANEL GRAB TAB The Control Panel Grab Tab enables presenters to minimize the Control Panel to the side of their screens to display their full desktops to attendees and still access Presenter Tools. • Click and drag to move Grab Tab up 1. No attendees 2. Attendees 3. Attendees 4. Attendees or down (a) have arrived, arrived, arrived, arrived presenting presentation presentation • Click to hide or display Control desktop paused stopped panel (b) • Shows On Air status (c) a • Displays desktop to attendees. b Right-click for additional screen- sharing options (d) c • Stops desktop display (e) d • Grants shared mouse/keyboard e control to another organizer or panelist (f) f • Passes presenter role to another organizer or panelist (g) g • Allows presenter to use drawing tools like the pen, highlighter or h spotlight (h) • Mutes or unmutes your audio (i) i © 2008 Citrix Online. All rights reserved. 3 National Sea Grant Advisory Board Bios National Sea Grant Advisory Board 2021-2022 Brian Helmuth, Ph.D., (Chair) Marblehead, MA Current term (2nd) ends 10/4/2023 Dr. Brian Helmuth is a Professor at the Marine Science Center at Northeastern University in Boston, Massachusetts, with a joint appointment in the Department of Marine and Environmental Sciences and the School of Public Policy and Urban Affairs. Helmuth’s research and teaching focus on predicting the likely ecological impacts of climate change on coastal ecosystems, and on the development of products that are scientifically accurate, understandable, and useful by a diverse array of stakeholders. He has authored or co-authored over 70 peer-reviewed journal articles in the areas of climate change and marine ecology. Helmuth is a Fellow of the Aldo Leopold Leadership program, which trains select scientists to interact with policy makers, journalists and the public and in 2011 was named a Google Science Communication Fellow in the area of climate change. He also served as a lead author on the Technical input document for the inaugural Oceans chapter of the US National Climate Assessment. Deborah Stirling (Vice Chair) Columbia, SC Current term (1st) ends 9/3/2022 Ms. Stirling is a researcher in the Burroughs and Chapin Center for Marine and Wetland Studies at Coastal Carolina University in South Carolina. She manages the Southeast Atlantic Econetprogram (SEA Econet), which is the National Weather Service’s presence in the Southeast for the National Mesonet Program. In addition, she is CFO of Infinite Habitat @ Innovista, an engineering design and sustainability company which offers consulting particularly in renewable energy, and other aspects of the built environment. Ms. Stirling is a retired SC attorney specializing in science, engineering, technology, environment, and climate research. In addition, she was a legislative advisor to the National Academy of Sciences for several years. Ms. Stirling spent 10 years as Subcommittee Counsel for Oceans and Atmosphere for the U.S. Senate Committee on Commerce, Science, and Transportation. She currently serves as a Commissioner on the South Carolina Floodwater Commission. Ms. Stirling has a J.D. from the University of South Carolina Law School. Amber Mace, Ph.D., (Past Chair) Sacramento, CA Current term (2nd +1) ends 3/3/2022 Dr. Amber Mace is the Executive Director of the California Council on Science and Technology (CCST). In addition to advancing CCST organizational goals, Mace leads the California Science, Technology and Policy Fellows program. Concurrently with her position at CCST, Mace maintains her affiliation with the UC Davis Policy Institute for Energy, Environment and the Economy as a Policy Fellow. Dr. Mace previously served as the Executive Director of the California Ocean Protection Council (OPC) and Assistant Secretary for Coastal Matters at the California Natural Resources Agency and in dual roles as the Executive Director of the California Ocean Science Trust and the Science Advisor to the OPC. Mace worked as a Sea Grant fellow for the U.S.
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