I hereby give notice that an ordinary meeting of the Governing Body will be held on:
Date: Thursday, 29 September 2016 Time: 9:30am Meeting Room: Reception Lounge Venue: Auckland Town Hall 301-305 Queen Street Auckland
Governing Body
OPEN AGENDA
MEMBERSHIP
Mayor Len Brown, JP Deputy Mayor Penny Hulse Councillors Cr Anae Arthur Anae Cr Dick Quax Cr Cameron Brewer Cr Sharon Stewart, QSM Cr Dr Cathy Casey Cr Sir John Walker, KNZM, CBE Cr Bill Cashmore Cr Wayne Walker Cr Ross Clow Cr John Watson Cr Linda Cooper, JP Cr Penny Webster Cr Chris Darby Cr George Wood, CNZM Cr Alf Filipaina Cr Hon Christine Fletcher, QSO Cr Denise Krum Cr Mike Lee Cr Calum Penrose
(Quorum 11 members)
Sarndra O’Toole Team Leader/Democracy Advisor
22 September 2016
Contact Telephone: (09) 890 8152 Email: [email protected] Website: www.aucklandcouncil.govt.nz
Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.
TERMS OF REFERENCE
Those powers which cannot legally be delegated:
(a) the power to make a rate; or (b) the power to make a bylaw; or (c) the power to borrow money, or purchase or dispose of assets, other than in accordance with the long term council community plan; or (d) the power to adopt a long term plan, annual plan, or annual report; or (e) the power to appoint a Chief Executive; or (f) the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long term plan or developed for the purpose of the local governance statement; or (g) the power to adopt a remuneration and employment policy.
Additional responsibilities retained by the Governing Body:
(a) Approval of a draft long term plan or draft annual plan prior to community consultation (b) Approval of a draft bylaw prior to community consultation (c) Resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer (d) Adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct (e) Relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees. (f) Approval of the Unitary Plan (g) Overview of the implementation of the Auckland Plan through setting direction on key strategic projects (e.g. the City Rail Link and the alternative funding mechanisms for transport) and receiving regular reporting on the overall achievement of Auckland Plan priorities and performance measures.
Exclusion of the public – who needs to leave the meeting
Members of the public
All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role. Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role. Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items. In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting). However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room. All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.
Independent Māori Statutory Board
Members of the Independent Māori Statutory Board who are appointed members of the committee remain. Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.
Staff
All staff supporting the meeting (administrative, senior management) remain. Other staff who need to because of their role may remain.
Local Board members
Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.
Governing Body 29 September 2016
ITEM TABLE OF CONTENTS PAGE 1 Affirmation 7 2 Apologies 7 3 Declaration of Interest 7 4 Confirmation of Minutes 7 5 Acknowledgements and Achievements 7 6 Petitions 7 7 Public Input 7 8 Local Board Input 8 9 Extraordinary Business 8 10 Notices of Motion 8 11 Office of the Auditor-General briefing 9 12 Adoption of the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and group 11 13 Annual Report on the Activity of the Audit and Risk Committee 17 14 Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Advisory Panel in the 2013-2016 term 23 15 WWI Centenary Memorial, Auckland Domain: Project Update and Funding Proposal 57 16 Amendments to policy and bylaw on dogs 67 17 Proposed Auckland Unitary Plan - Information on appeals and process for making the Proposed Auckland Unitary Plan "Operative in Part" This report was not available when the agenda was compiled.
18 Valedictory Speeches 99 19 Consideration of Extraordinary Items PUBLIC EXCLUDED 20 Procedural Motion to Exclude the Public 101 C1 Claris Local Purpose Reserve - Ngāti Rehua-Ngātiwai ki Aotea 101
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Governing Body 29 September 2016
1 Affirmation
His Worship the Mayor will read the affirmation.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Governing Body: a) confirm the ordinary minutes of its meeting, held on Thursday, 25 August 2016 and the extraordinary minutes of its meeting, held on Wednesday, 14 September 2016, including the confidential section, as a true and correct record.
5 Acknowledgements and Achievements
At the close of the agenda no requests for acknowledgements had been received.
The Auckland Council Group’s achievements in September will be recognised.
6 Petitions
At the close of the agenda no requests to present petitions had been received.
7 Public Input
Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.
At the close of the agenda no requests for public input had been received.
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8 Local Board Input
Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.
This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.
At the close of the agenda no requests for local board input had been received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
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Office of the Auditor-General briefing
File No.: CP2016/21252
Item 11 Item Purpose 1. To provide an opportunity for the Auditor-General to address the committee.
Executive summary 2. The Auditor-General will address the meeting.
Recommendation/s That the Governing Body: a) receive the information provided by the Auditor-General.
Attachments There are no attachments for this report.
Signatories
Authors Francis Caetano - Group Financial Controller Authorisers Kevin Ramsay - General Manager Corporate Finance and Property Sue Tindal - Group Chief Financial Officer Stephen Town - Chief Executive
Office of the Auditor-General briefing Page 9
Governing Body 29 September 2016
Adoption of the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and group
File No.: CP2016/09731
12 Item
Purpose 1. To receive and adopt the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and Group.
Executive Summary 2. Preparing and publishing an Annual Report is a legislative requirement. The Annual Report covering the year to 30 June 2016 has been prepared by council staff and audited by Audit New Zealand. The report compares and comments on the performance of the Auckland Council Group against the budgets and operating targets set in the annual plan. 3. The Audit and Risk Committee received the report and reviewed the audit with Audit New Zealand on 13 September 2016 (see Attachment A). 4. The Finance and Performance Committee will receive the report at its meeting on 22 September 2016 (see Attachment B). 5. The Governing Body is required by section 98 of the Local Government Act 2002 to adopt the Annual Report. To meet the requirements of the Listing Rules of the New Zealand Stock Exchange (NZX) the Annual Report must be adopted and released to the NZX by no later than 30 September 2016. 6. The Local Government Act also requires council to prepare and make publically available a summary of the Annual Report. The draft 2015/2016 Summary Annual Report is included for adoption.
Recommendation/s That the Governing Body: a) adopt the 2015/2016 Annual Report for Auckland Council and group; and b) adopt the 2015/2016 Summary Annual Report for Auckland Council and Group.
Comments 7. The Local Government Act requires Auckland Council to prepare and adopt an Annual Report each year. The Annual Report details the activities and performance of the Auckland Council Group. It includes performance results for the Group and Auckland Council parent against planned levels of performance in the Long-term Plan 2015-2025 for the year. This comprehensive report covers all activities of the council, CCOs and local boards. The draft 2015/2016 Annual Report will be published on council’s website and made available at libraries and service centres to promote accountability to the community. 8. The report and financial statements have been audited by Audit New Zealand on behalf of the Auditor-General. 9. The draft 2015/2016 Annual Report consists of three separate volumes: Volume 1: Overview and service performance Volume 2: Local boards Volume 3: Financial statements
Adoption of the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and Page 11 group
Governing Body 29 September 2016
28. In addition to the Annual Report, councils are required to prepare a Summary Annual Report of the major matters in the Annual Report. Preparing and making available a Summary Annual Report is a legislative requirement. It must be adopted independently of the Annual Report. The Summary Annual Report must be audited. 29. The Audit and Risk Committee receives both the Annual Report and Summary Annual Item 12 Item Report and makes a recommendation to the Finance and Performance Committee which recommends to the Governing Body the adoption of the Annual Report and Summary Annual Report. The Audit and Risk Committee reviewed the council’s preparation of the financial statements, the process undertaken to complete the draft 2015/2016 Annual Report and Summary Annual Report and received feedback on the audit from Audit New Zealand before making the recommendation at its meeting on 13 September 2016. 30. The Finance and Performance Committee will receive the recommendation from the Audit and Risk Committee relating to the draft 2015/2016 Annual Report and Summary Annual Report at its meeting on 22 September 2016. The Finance and Performance Committee reviewed the financial and operating performance of the Auckland Council parent at its meeting held on 9 August 2016. 31. The recommendation of the Finance and Performance Committee will be reported at the Governing Body meeting. 32. The draft 2015/2016 Annual Report includes the detailed financial statements of the Auckland Council Group. The unaudited headline 2015/2016 Group Financial statements were released via the NZX on 29 August 2016 as required by NZX listing rules. This document was provided to Councillors on that date. 33. The draft 2015/2016 Annual Report and Summary Annual Report are currently undergoing final editing and review by Audit New Zealand. Any major changes to the versions that have been circulated separately will be reported at the meeting of the Governing Body. 16. The Auditor-General, Lyn Provost, will be attending the Governing Body meeting for the adoption of the 2015/2016 Annual Report and Summary Annual Report. The Auditor- General may wish to address the Governing Body on the audit, the draft 2015/2016 Annual Report and Summary Annual Report and other matters of interest.
Consideration
Local Board views and implications 17. The draft 2015/2016 Annual Report, Volume 2: Local boards, includes a section featuring the achievements in each local board area. Local boards were engaged to collect and review this information and each Chair has prepared a message which is included in the annual report. 18. The Local Government Act 2002 provides for each local board to comment on the section of the Annual Report relating to their local board area.
Māori impact statement 19. The draft 2015/2016 Annual Report and Summary Annual Report covers all aspects of council’s governance and public accountability. The draft 2015/2016 Annual Report and Summary Annual Report includes commentary on council’s contribution to outcomes for Māori, the role of the Independent Māori Statutory Board (IMSB) and council’s Te Waka Angamua – Māori Strategy and Relations Department. Te Waka Angamua has been consulted on the appropriate content of the reports.
Implementation 20. There are no implementation issues.
Adoption of the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and Page 12 group
Governing Body 29 September 2016
Attachments
No. Title Page A⇩ Resolutions from Audit and Risk Committee Meeting 13 September 2016 15
B⇨ Resolutions from Finance and Performance Committee Meeting 22 12 Item September 2016 (Under Separate Cover) C⇨ Draft Summary Annual Report 2015/2016 (Under Separate Cover) D⇨ Draft Annual Report 2015/2016 Volume 1: Overview and service performance (Under Separate Cover) E⇨ Draft Annual Report 2015/2016 Volume 2: Local boards (Under Separate Cover) F⇨ Draft Annual Report 2015/2016 Volume 3: Financial statements (Under Separate Cover)
Signatories
Authors Francis Caetano - Group Financial Controller Authorisers Kevin Ramsay - General Manager Corporate Finance and Property Sue Tindal - Group Chief Financial Officer Stephen Town - Chief Executive
Adoption of the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and Page 13 group
Governing Body 29 September 2016
Item 12 Item
Attachment A Attachment
Adoption of the 2015/2016 Annual Report and Summary Annual Report for Auckland Council and Page 15 group
Governing Body 29 September 2016
Annual Report on the Performance of the Audit and Risk Committee
File No.: CP2016/19729
Item 13 Item Purpose 1. To provide the Governing Body with a written review of the performance of the Audit and Risk Committee.
Executive summary 2. The Terms of Reference of the Audit and Risk Committee provide that the Chair of the Committee will submit a written review of the performance of the Committee to the Chief Executive on an annual basis. The review will summarise the activities of the Committee, and how it has contributed to the council’s governance and strategic objectives. The Chief Executive will place the report on the next available agenda of the Governing Body. 3. The Audit and Risk Committee considered the report at its meeting on 13 September 2016 and resolved that the Chief Executive place the report on the next available agenda of the Governing Body – see Attachment A.
Recommendation/s That the Governing Body: a) receive the annual report on the performance of the Audit and Risk Committee.
Attachments No. Title Page A⇩ Annual Report on the performance of the Audit and Risk Committee 19
Signatories Authors Mark Maloney - Head of Internal Audit Authorisers Stephen Town - Chief Executive
Annual Report on the Performance of the Audit and Risk Committee Page 17
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Item 13 Item
Attachment A Attachment
Annual Report on the Performance of the Audit and Risk Committee Page 19
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Item 13 Item
Attachment A Attachment
Annual Report on the Performance of the Audit and Risk Committee Page 20
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Item 13 Item
Attachment A Attachment
Annual Report on the Performance of the Audit and Risk Committee Page 21
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Achievements of the Seniors Advisory Panel, Rainbow Communities
Advisory Panel and Youth Advisory Panel in the 2013-2016 term
File No.: CP2016/18105
14 Item
Purpose 1. To note the achievements of the Seniors Advisory Panel, the Rainbow Communities Advisory Panel and the Youth Advisory Panel during the 2013-2016 term.
Executive summary 2. Auckland Council’s demographic advisory panels are one of the mechanisms through which the council engages with Auckland’s diverse communities. In this term, the council resolved to continue the existing Youth Advisory Panel, and established two new panels: the Seniors Advisory Panel (in December 2013) and the Rainbow Communities Advisory Panel (in April 2015). 3. The role of each panel is to provide: Strategic advice to help the council to better understand the issues of diverse communities, and how the council can meet the needs of these communities. Engagement advice about how to engage with diverse communities. 4. The three panels played a key role in the development of the council’s engagement plans and guidelines for diverse communities, and provided input into council plans and strategies, including the Long-term Plan 2015-2025. 5. The key focus areas for each panel during this term were: Seniors Advisory Panel: work on the World Health Organisation age-friendly cities framework Rainbow Communities Advisory Panel: the development of rainbow communities engagement guidelines Youth Advisory Panel: the development of I am Auckland, the children and young people’s strategic action plan 6. On 25 August 2016, staff reported to the Governing Body on the achievements of the Disability Advisory Panel, Ethnic Peoples Advisory Panel and Pacific Peoples Advisory Panel. 7. The Governing Body will receive the presentations on the achievements of the panels from the chairs and co-chairs of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Advisory Panel at the meeting. Recommendation/s That the Governing Body: a) note the achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Advisory Panel during the 2013-2016 term and thank them for their contribution. b) thank the chairs and co-chairs of the panels for their attendance and presentations.
Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Page 23 Advisory Panel in the 2013-2016 term
Governing Body 29 September 2016
Comments
Background 34. Auckland Council’s demographic advisory panels help the council engage with Auckland’s diverse communities and ensure that the views and needs of Auckland’s diverse Item 14 Item communities inform its decision-making. The panels: review and comment on the content of council strategies, policies, plans, bylaws and projects advise the council on ways to communicate and engage effectively with diverse communities bring to the council’s attention any matters that the panels consider to be of particular importance for or concern to their communities. 9. In April 2012, Auckland Council established the Youth Advisory Panel on the initiative of the mayor. Following the completion of the first term, the Governing Body resolved to continue the Youth Advisory Panel, and established a Seniors Advisory Panel in December 2013, and a Rainbow Communities Advisory Panel in April 2015. 10. The Mayor appointed the members of the Seniors Advisory Panel and Rainbow Communities Advisory Panel for a three-year term based on their community networks, governance experience and understanding of their communities. The members of the Youth Advisory Panel were appointed by either local youth boards or local boards to represent each of the 21 local board areas for a two-year term. 11. The Governing Body approved the panels’ terms of reference in December 2013. These define the objectives and scope of the panels’ work, and are provided as Attachment A. 12. Over the past three years the demographic advisory panels have attended six weekly meetings and have developed their own work programmes with a particular focus on areas of importance to their respective communities. The panels have advised on council priorities and key agenda items, including the Long-term Plan 2015-2025 and the Significance and Engagement Policy. 13. The current term of the six demographic advisory panels ended on 8 September 2016.
Seniors Advisory Panel 14. Since its establishment at the beginning of the current term, the Seniors Advisory Panel has captured a wide range of senior citizen perspectives. Chairperson Margaret Devlin has provided leadership and direction for the panel with support from Liaison Councillor Dr Cathy Casey. 15. The current panel members are: Margaret Devlin, chair Russell Rigby, deputy chair Dr Judy Blakey Janet Clews CNZM, QSO, JP Roger Fowler, QSM Joan Lardner-Rivlin, QSM Sonny Niha Richard Northey, ONZM.
Work programme 16. The panel considered Auckland’s diversity and the need for actions to make Auckland more liveable for older people and the ageing population. The panel has also promoted intergenerational and cross-cultural thinking across the priority areas in its work programme.
Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Page 24 Advisory Panel in the 2013-2016 term
Governing Body 29 September 2016
Input into council projects
17. The panel has advised on more than 50 council items. Panel members formed sub-groups to meet with council staff for additional advice and input into council projects and plans. The panel’s input helped staff identify gaps in accessible design. The panel also offered advice on bespoke approaches to meet the needs of many senior citizens and increase the civic participation of marginalised elderly people from ethnic communities. 14 Item
Age-friendly cities and communities framework 18. The panel has provided detailed advice to the council on the benefits of the World Health Organisation age-friendly cities and communities framework to ensure that Auckland becomes truly liveable for older people. The panel’s view was shared publicly in Our Auckland, external presentations and an Auckland Conversations panel discussion. In September 2016, the Regional Strategy and Policy Committee agreed to the intent of the WHO framework for Aucklanders aged 65 years and over.
Housing options for older people 19. The panel advised on housing affordability and choice for older Aucklanders, emphasising that these issues will become more serious as the current population ages. The panel has supported improving the quality of the pensioner housing stock, limiting rental increases, and promoted the need for more council-owned dwellings. The panel has consistently emphasised the importance of good design for housing, flexibility and community connectedness for seniors.
Visibility of older people 20. The panel advised the council of the need to be more inclusive of senior citizens and reflect the diversity in council internal and external communications, including images of older people. Panel members have volunteered for a number of council and other activities to raise the profile of older Aucklanders.
Community summits 21. The panel organised two events focusing on housing and diversity for senior citizens in the current term. 22. In October 2015, the Seniors Advisory Panel and Disability Advisory Panel jointly hosted a housing workshop with Panuku Development Auckland to discuss housing issues for senior citizens. The workshop was focused on accommodating fully accessible housing needs for disabled people and older people. The panel also offered advice and feedback on the Housing for Older People Network. 23. In July 2016, the panel designed and hosted a Seniors Forum for older people. 350 people participated in the forum which focused on the importance of the council’s engagement with ethnically diverse communities and socially isolated older people in Auckland. The event helped the panel develop a database of diverse senior groups for the council. 24. The panel’s achievements are further detailed in Attachment B.
Rainbow Communities Advisory Panel 25. The Rainbow Communities Advisory Panel is the first of its kind in New Zealand local government. The development of a Rainbow Communities Advisory Panel was an initiative of Mayor Len Brown. The Governing Body resolved to establish the panel in April 2015. 26. Since its first meeting in September 2015, the panel has advised the council on more than 20 items for effective engagement with rainbow communities. The panel was led by Co- chairs Jordan Harris and Julie Radford-Poupard, with support from Liaison Councillor Dr. Cathy Casey.
Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Page 25 Advisory Panel in the 2013-2016 term
Governing Body 29 September 2016
27. The panel members are:
Jordan Harris, Co-chair Julie Radford-Poupard, Co-chair Moira Clunie Item 14 Item Mark Fisher Audrey Hutcheson Bruce Kilmister Lexie Matheson, ONZM Duncan Matthews Diana Rands Merv Taukeki-Ransom Julie Watson Aram Wu.
Input into council projects 28. The panel has advised the council and council-controlled organisations on enhancing the council’s engagement with rainbow communities. The panel’s meeting agendas included ATEED events, the 2016 local government elections and a council pilot programme to introduce all-gender signage to the accessible toilets in staff buildings. The panel has also invited presentations from rainbow groups and organisations, which included the Parliamentary LGBTI cross-party working group, OUTLineNZ Inc., Proud to Play and Pride NZ.
Engagement guidelines 29. The panel has collaborated with council staff to develop guidelines for effective engagement with rainbow communities. The guidelines were incorporated into the council’s engagement guidelines in August 2016, which will help council staff deliver bespoke engagement approaches to rainbow communities.
Community summit 30. The panel has actively engaged with rainbow communities and participated in events such as the Big Gay Out 2016 to discuss the issues relevant to rainbow communities. The panel conducted a survey, which had 400 respondents, expressing their expectations that the council should prioritise inclusive engagement approaches, safety and wellbeing, events, arts and culture for rainbow communities.
30th Anniversary of Homosexual Law Reform 31. In July 2016, the council organised an event to mark the 30 th anniversary of the passing of the Homosexual Law Reform legislation at the Auckland Town Hall. This event was the result of the panel’s continuing support for a civic event for rainbow communities. The panel helped the council design the event which attracted more than 150 attendees.
Rainbow Tick Certification 32. From the beginning of the panel’s term, the panel has advised on the adoption of the Rainbow Tick certification. The Rainbow Tick is a quality improvement certification designed to make an organisation a safe, welcoming and inclusive place for people of diverse gender identity and sexual orientation. The council started staff training based on the Rainbow Tick programme and several council departments have adopted processes necessary to obtain the Rainbow Tick. 33. The panel has provided a voice for rainbow communities and supported the council’s effective engagement with rainbow communities in Auckland during its 12 months term.
Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Page 26 Advisory Panel in the 2013-2016 term
Governing Body 29 September 2016
Youth Advisory Panel 34. In April 2012, the Youth Advisory Panel was established as a Mayoral initiative. The panel’s role was to ensure youth are included in the council decision-making and the governance of Auckland. In December 2013, the Governing Body decided the panel would continue in the 14 Item 2013-2016 term. 35. The panel is unique in the demographic panel model in that the panel members are youth representatives from each of the 21 local board areas, aged between 12 and 24 years. The members were appointed to the panel either by their local youth boards or local boards. The members met every six weeks to offer advice on issues of importance to young people. 36. The panel was supported by Liaison Councillor Linda Cooper. Flora Apulu was the inaugural chair of the Youth Advisory Panel and continued to lead the panel until its current term ended in September 2016. Alexander Mark Johnston took over the deputy chair’s role from Mosaiati Ata'ata Mafileo in 2015. The Youth Advisory Panel members are: Flora Apulu, Chair Jasmine (Ruimeng) Li Alexander Mark Johnston, Deputy Chair Ben-hanan Leavasa Moimoi Rachel Janice Sulesa Auva'a Caroline Paepae Mosaiati Ata'ata Mafileo Lesina Ponifasio Lit Wei Chin Micah Stininato Savannah Cox Caryn Strang Loniana Fifita Antony Kapeli Su‘a Matthew Greive Mackenzie Valgre Danielle Goh Sam Yoon Georgina Halstead Aileen Zhou.
I Am Auckland, the strategic action plan for children and young people 37. One of the Youth Advisory Panel’s key achievements was the development of I Am Auckland, the strategic action plan for children and young people which was launched in 2014. The panel and staff co-designed the plan through a series of engagement and consultation events with over 6,000 children and young people in Auckland. This is the only strategic plan for children and youth in the council and it is currently being reviewed with input from the Youth Advisory Panel. The seven goals of the current plan are: I have a voice, am valued and contribute I am important, belong, am cared about and feel safe I am happy, healthy and thriving I am given equal opportunities to succeed and to have a fair go I can get around and get connected Auckland is my playground Rangatahi tū rangatira (ALL rangatahi will thrive).
Work programme 38. The Youth Advisory Panel has aligned its work programme with I Am Auckland. The priorities of the work programme included youth voices in civic participation, health and well- being, Māori youth, transport, employment, and natural and built environments.
Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Page 27 Advisory Panel in the 2013-2016 term
Governing Body 29 September 2016
39. To support the work programme, the panel developed five working groups which volunteered their time to provide oversight and direction between scheduled panel meetings. These were: Working groups Roles
Item 14 Item Communications Promote the Panel and communicate the council’s agendas to young people. Youth awards Deliver the I Am Auckland Awards. Auckland is My Playground Advise on the Auckland is My Playground project and attend relevant project group meetings. Community summit Design, deliver and promote the annual youth summits. Empowered communities approach Support the council’s empowered communities approach and co-design future youth models.
Input into council projects 40. The panel provided comprehensive advice on the Proposed Auckland Unitary Plan, to ensure youth perspectives about the future planning approach for Tāmaki Makarau were considered. The chair and deputy chair presented their support for retaining housing intensification the Proposed Auckland Unitary Plan at an extraordinary Governing Body meeting in February 2016. 41. The panel also supported and advised on Mayoral initiatives to promote youth employment through JobFest events and involvement in the Youth Traction Plan. 42. The panel offered advice on the following strategic plans and policies: Local Alcohol Policy Psychoactive Substances Policy Significance and Engagement Policy Civil Defence and Emergency Management Group Plan.
Community engagement 43. The panel organised events to actively engage with young people of Auckland. The 2016 Youth Summit, ‘We Will Be Heard’, brought together the members of youth voice groups from 21 local board areas to share their views on youth civic participation. The summit provided an opportunity to discuss effective voices of young people in community empowerment and elections. 44. In 2015, the panel supported the council’s engagement with youth for the consultation process of the Long-term Plan 2015-2025. The panel hosted a “Have Your Say” event at the University of Auckland in collaboration with Generation Zero. More than 120 young participants had robust discussions and offered quality input into the Long-term Plan with a particular focus on public transport. 45. The panel designed and delivered the I Am Auckland Awards events in 2014 and 2015. The events recognised the work of young leaders, and have profiled youth organisations and youth workers who are putting into practice the goals of I Am Auckland. The 2014 awards marked the launch of the I Am Auckland Plan. 46. The panel also worked with staff for the Youth Speak Sports Summit in 2016. The summit was an opportunity for young people to have a voice for the future of sport and recreation in Auckland.
Achievements of the Seniors Advisory Panel, Rainbow Communities Advisory Panel and Youth Page 28 Advisory Panel in the 2013-2016 term
Governing Body 29 September 2016
Empowered communities approach
47. The panel has offered youth perspectives on the development of the council’s new Community Empowerment Unit, and advised on future youth voice models of the council. The panel formed a working group to ensure that the council reflected youth voices in its
empowered communities approach. Item 14 Item Collaboration with other panels 48. The panel collaborated with the Seniors Advisory Panel for a joint presentation on housing intensification at the Community Development and Safety Committee meeting on 1 June 2016. The panel also hosted a workshop inviting the members of Rainbow Communities Advisory Panel on 4 July 2016. Both panels discussed areas of shared interests which included rainbow youth and homelessness.
Youth Advisory Panel self-review 49. The panel conducted a self-review with support from Auckland Council Community Empowerment Unit at their final meeting in August 2016. The review covers the panel’s achievements, challenges and learnings in the current term, and is provided as Attachment C. It identified that the panel has meaningfully supported the council in the following areas: effective youth engagement and youth development provision of diverse youth perspectives increased awareness of local government functions for young people youth leadership and input into the council’s decision-making.
Consideration
Local board views and implications 50. In the 2013-2016 term, members from five local boards have attended panel meetings or sought panels’ advice on effective engagement with respective communities. Local board members have also sought panel’s feedback on approaches to diverse communities in their local board areas for panel’s feedback. 51. The Youth Advisory Panel is closely related to local boards as the panel members are youth representatives from each of the 21 local board areas. The members have presented and discussed local youth issues at regular panel meetings to identify shared issues and interests. 52. Local board members asked for clarity about the panels’ functions and the engagement mechanisms between panels and local boards to be addressed when the incoming council considers a future model for engaging with diverse communities.
Māori impact statement 53. All advisory panels have developed their work programmes based on the Auckland Plan and the Auckland Council Māori Responsiveness Framework. 54. The Seniors Advisory Panel has regularly sought advice from Te Waka Angamua on Māori views. The panel has also advised staff of the importance of the council’s effective engagement with many kaumātua. The Seniors Forum in July 2016 invited elderly groups from different iwi and hapū to understand their views and current issues facing elderly Māori. 55. The Rainbow Communities Advisory Panel has placed a strong emphasis on supporting Takatāpui. The panel’s work programme included advice to the council on enhancing supporting mechanisms for civic participation, noting special concerns of Takatāpui and diverse rainbow communities. The panel’s advice has been based on this underlying principle of its work programme.
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56. The Youth Advisory Panel discussed Māori youth representation in panel meetings, and recommended that the council should consider a mechanism to enhance young Māori voices in the 2016-2019 term. The panel has also invited Te Ohu Mana Rangatahi, a Māori youth group, to understand current issues of rangatahi, and to contribute to the
development of the council’s best engagement practice with rangatahi in Auckland. Item 14 Item Implementation 57. The demographic advisory panels’ term ended on 8 September 2016, one month prior to the 2016 local government elections. The incoming Mayor and Governing Body will consider mechanisms to promote engagement with diverse communities early in the 2016-2019 term.
Attachments
No. Title Page A⇩ Attachment A: Terms of reference for demographic advisory panels 31 B⇩ Attachment B: Reflections from the 2013-2016 Auckland Council Seniors 39 Advisory Panel C⇩ Attachment C: Self-review of the Youth Advisory Panel 51
Signatories
Authors Austin Kim - Principal Advisor Panels Mara Bebich - Stakeholder Liasion Manager Greg Morgan - Manager Service Development James Hassall - Senior Strategic Advisor Amanda Kelly - Specialist Advisor Authorisers Marguerite Delbet - Manager Democracy Services Phil Wilson - Governance Director Stephen Town - Chief Executive
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ATTACHMENT B: REFLECTIONS FROM THE 2014-2016 AUCKLAND COUNCIL SENIORS ADVISORY PANEL 14 Item Ma whero ma pango ka oti ai te mahi With red and black the work will be complete
The first meeting of the Auckland Council Seniors Advisory Panel was held in June 2014. The panel spent first few months to better understand the roles and the likely outcomes of the panel's activities. The panel has taken a more proactive approach to a wide number of issues relevant to senior citizens.
Central to panel’s activities was the development of the work programme. This comprised priorities determined by the panel and signed off by the Regional Strategy and Policy Committee in 2015. Once our priorities had been approved, the panel decided on the associated key outcomes to achieve by September 2016.
In addition to the panel's work programme, an extremely wide number of policies, strategies and projects have been brought to the panel for advice. Most of these items have been initiated by council or council-controlled organisation staff (see Appendix 2) B Attachment
The following is a general summary of the achievements the panel believes have been made. Appendix 1 lists specific activities of our panel.
(A) SENIORS ADVISORY PANEL WORK PROGRAMME
1 INCLUSIVENESS
1.1 International Day for Older Persons
The panel supported a more focused approach to the International Day for Older Persons (IDOP). The panel advised the council to identify, communicate and promote IDOP activities in local areas. In 2016 Auckland Libraries staff have advised a widespread programme of events planned across the region's libraries. This has been welcomed with much enthusiasm, as it will allow more localised events and activities which can be better linked to local boards. This whole area needs fostering. Panel members look forward to taking part in these events along with the mayor's civic reception.
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1.2 Positive Imaging of Seniors
The panel has taken an active role in this area, having noted that seniors were almost invisible in council's publications and communications, both internally and externally. Where there were
Item 14 Item images, they tended to be very stereotyped and monocultural. Members have taken a wide range of roles in this regard including arrangement of photo shoots, being active in the press, radio and in person. Two members have personally challenged the stereotypes by registering as runners in the International World Masters Games to be held in Auckland in 2017! It has been heartening to see several articles in Our Auckland, and to have staff now approach the panel for input into such imaging. It would be very rewarding to see this more formalised with a tool developed to ensure appropriate quality and quantity of imagery in all communications and engagement.
1.3 Cultural Participation
This area has long been of concern as the council, along with many other agencies, has tended to consult largely with the more mainstream and vocal NGOs. While this is to be applauded, a quick glance at the ethnic diversity of Auckland's seniors shows the widening gap in the cultural representative voice. While kuia and kaumatua were consulted, the very large range of other cultural communities whose voice often remains unheard. There has been much 'advice' provided to staff on these issues and the panel addressd these issues at its community event in 2016. The 2016 Seniors Forum was held at the Aotea Centre on Tuesday 5 July, and attracted
Attachment B Attachment around 350 participants from a very wide range of cultural groups across the region. The panel compiled a database of senior groups from the event, which has been shared with council departments including Local Board Services. The council promoted the cultural groups to Citizens Advisory Bureau to encourage more inclusive participation in local and regional activities. In addition, a large portfolio of photos from the 2016 Forum has been added to the communications images database, for future use in council publications.
2 AGE-FRIENDLY CITIES
The panel has actively advised that Auckland should become part of the World Health Organisation international network of age friendly cities if it was to be the world's most liveable city. There is much to be gained from this for seniors and all age groups, and few disadvantages as there are no direct costs. It would allow the seniors 'lens' to be applied to all planning in Auckland. Panel members have made a very large contribution in raising awareness of this - especially via the two ADCOSS forums where partnership with the panel attracted over 100 attendees at each occasion, and included academic and community leaders as keynote speakers. Submissions and presentations have been made to the council.
On 1 September 2016, the Regional Strategy and Policy agreed that Auckland Council is committed to the intent of the WHO Age-friendly Cities and Communities Framework for Aucklanders aged 65 years and over, without seeking membership of the WHO Global Network of
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Age-friendly Cities and Communities. The Seniors Advisory Panel expresses a disappointment in this resolution, and recommends that the incoming council give early consideration to joining World Health Organisation Global Network of Age-friendly Cities and Communities. Amongst other activities (which have included meeting with Dr Alex Kalache), have been the publishing of opinion pieces in the NZ Herald and Our Auckland, promotion at all key events including a recent 14 Item Auckland Conversations panel, and the whole panel meeting with the Mayor in December 2015, to raise our concerns about the way such a commitment might best be moved forward.
What has been achieved is the development of descriptive profiles about Auckland seniors that provide baseline information across key domains of the WHO Age-Friendly Cities policy framework that can be used in the establishment of an Age-Friendly Auckland. The descriptive profiles include information presented in the following reports:
Economic and Social Research and Evaluation Team. (June 2015) Older Aucklanders: Results from the 2013 Census. Auckland Council 2013 Census report developed by the Research and Evaluation Unit (RIMU) at Auckland Council.
Yeoman, R. and Akehurst, G. (2015) The housing we'd choose: a study of housing preferences, choices and trade-offs in Auckland. Auckland Council technical report , TR2015/016. Prepared by Market Economics Limited for Auckland Council. Auckland:
Market Economics Limited. Attachment B Attachment
Bush, Rohan. (March 2016) Affordable Housing Update. 21 March 2016 Seniors Advisory Panel Meeting Agenda Item, File CP2016/04484
Howell, Kimberley. (May 2016) SENIORS HOUSING: Issue Identification Paper. Auckland Council Affordable Housing, Community and Social Policy report.
The Status of Older Aucklanders (Research being conducted with around 800 Auckland Seniors by Gravitas Research & Strategy Ltd for Auckland Council)
Currently seniors groups are discussing with council the possible establishment of a seniors hub, seen by many as an important step in becoming an age-friendly city.
3 HOUSING AND UNIVERSAL DESIGN
3.1 Housing for Seniors
There has been significant input on the housing issue both formally and informally over this period. The panel is of the opinion that the two housing studies mentioned above were likely brought forward because of the panel's support, although they were both flagged in the Auckland Plan. These are very important pieces of work, as they have raised issues not previously studied concerning older Aucklanders. It is hoped that the next step will be a housing options paper. The
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panel prepared a reflections paper in response to the Issue Identification Paper to record for its own purposes the aspects that might need to be considered in future work. It had been hoped that a ten year strategic plan for housing older Aucklanders would be in place by now. While this has not occurred, the above papers will set the groundwork for such a plan. There is an urgent
Item 14 Item need for this in order to house the burgeoning number of future seniors in Auckland. Such planning needs to take place now.
A wide range of other activities related to housing include membership of the cross-agency group 'Fast Ideas for Affordable Housing', support for the retention of Liston Village for pensioner housing, and the successful representation to the council to limit rent increases. Members have also facilitated research outcomes that focused on vulnerable older people, and recommended linking research evidence to inform designs for older people's houses. The panel has also raised the need to be aware of gender inequities which become amplified in retirement years.
3.2 Council-Owned Housing for Older People
There has been much change in this area with the council seeking an external partner to work with Council and Panuku Development Auckland (PDA) when providing rental accommodation for older Auckland residents. The panel has presented to the council its support for the need to increase the number of housing units, and this change has been made to the Housing Action Plan. Three panel members are also part of the Sector Reference Group (SRG) that the council has
Attachment B Attachment established to advise the new joint venture company formed from the partnership between PDA and the selected partner, the Selwyn Foundation. In addition, significant advice has been provided around design issues for Wilsher Village as well as the design guidelines for all new building.
It is very pleasing to see these guidelines reflecting much of what the panel has been advocating (and reflecting advice about imagery as well as content). The panel has also been informed that its advice in several other areas has been implemented with more positive outcomes for current residents. These include such issues as advice on the criteria for selection for pensioner housing, staff training, establishment of champions and coordinators in the villages, and especially guidelines around facilitating engagement with residents which has increased their participation levels. It is hoped that ongoing membership on the SRG will ensure that such advice continues.
3.3 Universal Design
Universal Design (UD) is critical for an ageing population as it ensures that the building of both homes and public spaces are suitable for people of all ages and abilities. UD principles make good sense for designing and building dwellings that include these details right from the outset. The panel has worked closely with the Disability Advisory Panel on this issue. Several joint meetings resulted in our 2015 workshop with the very newly-established Panuku Development Auckland's (PDA) senior management. The joint request was that UD become 'part of the DNA' of PDA in all its own developments, and as a role model for all other developers and planners. Indications to date are that this is starting to occur. The document Design Brief: Housing for Older People has
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Council has also established a UD coordinator in its Auckland Design Office to oversee all UD
issues. In October 2016 the office is planning a full day seminar on this, alongside an Auckland 14 Item Conversations’ event in the evening. The panel has been asked to be involved in these events. It will be important that future panels continue to keep a watching brief on this and continue to advocate for an Auckland accessible to all its citizens.
4 TRANSPORT
The key priority outlined for this was the development of an accessibility plan by Auckland Transport. Such a plan would incorporate many of the mobility issues faced by older people. Auckland Transport's Disability Action Plan is on target to be completed by December this year. The panel has been represented on the Passenger Transport Accessibility Group (PTAG) and more recently on the Capital Projects Assessment Group (CPAG). The panel has often taken the opportunity to acknowledge the generous hours of free public transport provided to superannuitants. This continues to be a major part of seniors ability to take an active role in their community. Such participation is known to be a key health benefit, resulting in improved physical, psychologcial and social wellbeing.
The panel also assisted ADCOSS in organising and participating in a seminar on Accessibility and B Attachment Auckland Public Transport. A panel member has also presented a paper on trialling an extension of the free off-peak hours such as the Gold Card provisions, and attended the launch of the ‘Thank You Driver’ training video for bus drivers to ensure they accommodate the diverse needs of pubic transport users.
With regard to the Super Gold AT HOP card, the panel were very concerned that the well- publicised problems prompted Auckland Transport's first engagement with the panel about this issue. Many of these difficulties could have been prevented if this dialogue had occurred at the planning stage.
5 HEALTH AND SAFETY
Seniors Advisory Panel members were present at the Regional Strategy and Policy meeting when the council determined to apply to the World Health Organisation to be an international Safe Community. Along with many other sectors, the panel has long advised this as a key priority. Safety from injury and crime is a key concern for seniors.
The other priority in health and safety was that the council continues to coordinate the development of a multi-agency elder abuse strategic plan for Auckland. The panel assisted staff in identifying key stakeholders who met for an initial meeting in June 2015. This meeting included the director of the Office for Seniors in Wellington and many other key stakeholders such as the District Health Boards. A high level of agreement and buy-in were achieved with all agencies keen
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to play their part in this initiative. Unfortunately the planned follow-up meeting never occurred. The panel has twice had this matter on the agenda of its meetings and there have been several discussions with staff. To date there has been no movement on this important issue which has
been of considerable concern to both the panel and other key senior groups in Auckland. Item 14 Item Other key activities have been linkages made between council and researchers (especially those associated with the NZ Association of Gerontology), health consumer representatives, health agencies, and a wide range of other work being undertaken on the health and wellbeing of older people. The panel provided significant advice on the civil defence plan for Auckland to ensure it accommodated the needs of vulnerable older people.
(B) ADVICE to STAFF
Most agenda items have been matters brought to the panel by council staff. A list of these is attached at appendix 2. It is difficult to know to what extent this advice has resulted in actions taken by staff. However from the limited feedback received some of the following have been mentioned:
advice regarding rates rebates and postponements has resulted in staff training for both
library and customer services staff to better respond to requests for information and assistance Attachment B Attachment from the public
advice regarding the lack of images of older people has resulted in photo shoots of seniors and increased coverage in publications
advised changes to texts and images in documents have been made
advice has resulted in much more engagement with a wider range of seniors groups
advice about the aural communication needs of older people, especially in relation to age- associated hearing losses and the importance of providing appropriate acoustic environments and amplification, has enhanced awareness of how to facilitate creating more inclusive information exchanges
advice on council's pensioner housing regarding design, maintenance, safety, rents and selection criteria
advice on encouraging and enabling seniors to participate actively in local government elections as questioners, commentators, voters and candidates
advice about formatting text in different media to accommodate the needs of older people with visual sensory impairment has also been shared with staff
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advice resulted in important changes to strategy documents covering areas as diverse as
civil defence, arts and culture and community facilities
the Hibiscus and Bays Local Board invited two panel members to facilitate engagement
with 24 local residents (aged 60+ years) to determine their priorities for the local board 14 Item plan; a report was produced from the feedback
at least three local boards now have members holding a seniors portfolio
several local boards now have specific strategies for seniors in their local board plans, and funding for seniors related programmes has increased
Panuku Development Auckland has made changes as noted earlier.
(C) GENERAL COMMENTS
As a panel we believe that we have increased awareness of the needs and achievements of our generational cohort. There is now a much more diverse social network than would otherwise be available to council staff. Our panel's work programme has created awareness of Auckland's ageing demographic, challenged the invisibility of seniors in many council operations and policies, and advised council staff who have been aware of our presence about using elder-friendly approaches when engaging with older people. We have been concerned particularly for those seniors whose voices are infrequently heard, and reminded council of the need to consider them B Attachment especially, in their decision-making. We have therefore increased council's capability and effectiveness in accommodating the diverse future needs of the city's rapidly changing social demographic profile.
A key to this work has been the networks brought by members, which have provided linkages with a very wide range of sectors, groups and academic institutions. These have facilitated the many undertakings that panel members have engaged in. The panel is made up of highly skilled and experienced members whose contribution of volunteer hours has been considerable as indicated in the appendices.
ON REFLECTION ......
The considered opinion of the Senior Advisory Panel members has revealed that currently:
seniors are now much more visible in Auckland Council's organisational culture
we are less stereotyped as our increasing diversity is beginning to be acknowledged
the value of seniors’ work and volunteering is more readily recognised and appreciated
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there are now some key contributory studies that provide a baseline for further research and strategic planning
and we are well on our way to becoming an Age-Friendly Auckland.
Item 14 Item The panel members collectively affirm the value of having a Seniors Advisory Panel, and recommend that in the new term a second Seniors Advisory Panel be appointed, to continue to support Tamaki-Makaurau seniors - who are a vibrant, vital and rapidly growing part of the wonderful diversity that makes up our Auckland!
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APPENDIX (1)
ACTIVITIES OF THE SENIORS ADVISORY PANEL 14 Item
June 2014 - September 2016
SUBMISSIONS WRITTEN BY THE PANEL WITH PRESENTATIONS TO COUNCIL
. The Seniors Advisory Panel provided comprehensive feedback on seniors and broader issues on Council's draft long term plan in 2014, and on its annual plans in 2015 and 2016 . Presentation on panel's work programme to the Regional Strategy and Policy Committee 2014 . Presentation on work of the Panel to the Community Development and Safety Committee 2015
. Presentation on Age-Friendly Cities to Community Development and Safety Committee 2016 . Auckland Development Committee: Panel spoke in support of motion to amend Action 5 of Housing Action Plan 2016 . Joint presentation along with the Youth Advisory Panel on the social implications of intensification to the Community Development and Safety Committee 2016
OTHER PRESENTATIONS AND FACILITATIONS
B Attachment . International Day for Older People : presentations in 2014 and 2015 at Mayoral morning tea for invited guests, Auckland Town Hall, and opening address at West Auckland event 2015 . Presentation to Selwyn Group Papakura on work of the Panel, 2014 . Presentation 2015 to UNESCO Conference: Policies and Practices for Disabled People in Asia and the Pacific . The Panel supported ADCOSS in organising and participating in two public seminars on housing issues for senior citizens . Age Concern North Shore: Facilitation by the Panel of the Symposium on Vulnerable Older People at North Shore Stadium, 2015 . Facilitation and organisation of speakers at two ADCOSS Forums On Age-Friendly Cities 2015 and 2016 . Presentation on work of the Panel, Grey Power Regional Meeting, Onehunga, 2015 . Facilitation by members of an engagement discussion with seniors, Hibiscus and Bays Local Board . Arranged and hosted welcome and visit to Auckland University's Centre for Brain Research for the Vice Governor of Shandong Province, China and her delegation, 20 June, 2016
STRATEGY MEETINGS WITH OTHER AGENCIES
. Ministry of Health - Health of Older Peoples Strategy 2015 and 2016 . Office for Seniors MSD Positive Ageing Document . WHO Age-Friendly Cities international advocate Alex Kalache . Age Concern Auckland and North Shore - World Elder Abuse Day
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. Panuku Development Auckland senior management re Wilshire Village and universal design . Member of Deputy Mayor's interagency group 'Fast Ideas for Affordable Housing' - several meetings . Planning for 2016 Summit with other agencies . Item 14 Item Planning meetings Age Concern North Shore - Vulnerable Older Adults Symposium . Meeting with St John Northern Region . Meetings at the Centre for Brain Research re dementia-friendly design principles in the built environment . Meetings with ADCOSS & Grey Power re Pensioner Housing, Age-Friendly Cities and Transport Accessibility . Contact with CCO board members to advocate for more age-friendly environments – especially in relation to seniors’ invisibility . Linking Ministry of Health staff with council staff to provide improved consultation opportunities for Health of Older People Strategy . Meeting Grey Power re establishing of a Seniors Hub . Consultation meeting re Arts and Culture Strategy . Meeting re the needs for older people’s communication needs in the face of living with sensory losses such as hearing impairment and impaired vision . Wide- ranging input to young planners and policy makers . AUT feedback of research to Orewa residents re their concerns about the built environment . Facilitation re connecting older people and leisure centres
. Meeting re Silver Line telephone counselling for lonely older people Attachment B Attachment
MEETINGS WITH COUNCIL STAFF
. Represented Panel on Council's Local Body Election's Planning Group and persuaded it to emphasise seniors’ roles not only as voters but as candidates . Housing Office, Social Policy and RIMU staff - several meetings re seniors housing issues . Panuku Development Auckland re Council Housing for Older People and Universal Design . Age-Friendly Cities . Elder Abuse . Universal Design, Auckland Design Office . Regional Kaumatua - Te Waka Amamua . Auckland Transport re accessibility issues . Urban Design research . Civil Defence & Emergency Management . Research into well being of older people . ADHB and WDHB re Auckland Council engagement to improve health and social services for older people
SENIOR PANELS 'SUMMITS'
2015: UNIVERSAL DESIGN In partnership with the Disability Advisory Panel, the Seniors Panel held a forum at Auckland Town Hall with Panuku Development Auckland's newly appointed senior management team. The intention was to
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Governing Body 29 September 2016 have Universal Design become 'part of the DNA ' in every development undertaken in the public and built environment by this new agency. The specific aim of the day was to have this imbedded in the wording of the terms of reference set by Council for this new agency.
2016: CULTURALLY DIVERSE AUCKLAND SENIORS Item 14 Item The aim of this summit was to provide an opportunity for senior groups across the region to come together and celebrate their diversity and profile the activities of their groups. It was also hoped to initiate the development of a much wider database of senior groups for Council to consult with. This was to be shared with Council units, Local Boards, and sent to the national CAB database. An additional aim was to provide opportunities for the capture of an album of seniors’ images from Auckland's diverse communities, that could be used in future Council communications and publications. Around 350 seniors attended from across the region with over 30 groups profiling what they do and how others can become involved. Members attended many planning groups for both these summits and took on a number of active roles at both events.
MEDIA / COMMUNICATIONS . NZ Herald and Our Auckland: opinion piece on why Auckland should become an Age-Friendly City . NZ Herald - letter to editor on inclusiveness . RNZ interview Todd Niall - senior HOP card issues re involvement of MSD in distribution . Media release re entitlement to rates rebate - used widely . Radio interview 30 minutes with Senior Focus, Planet FM
. Our Auckland photos of panel and key focus of May 2016 edition B Attachment . photo shoots including Seniors Forum . Media release following Seniors Forum was distributed widely and picked up by several outlets: eg East and Bays Courier had full page spread of colour photos and story from Forum . ADCOSS magazine - articles on 2016 Seniors Forum and 2016 Towards an Age-Friendly Auckland Forum . Auckland Conversations '8:80 Cities'. Chair was member of panel for this. Audience of 600 and streamed live from Aotea Centre
OTHER MEETINGS ATTENDED
. Age-Friendly Cities: Meeting with Mayor as requested in December 2015, with all panel members . Visit to Abbeyfield House - all panel members . Facilities Auckland events - Aotea Precinct and new developments at Auckland Zoo . Grey Power meeting North Shore . RIMU Insights Meetings on (i) 2015 MADE Real World Competition , Auckland University Economics Students’ Presentations; (ii) Transport; (iii) Industry Training System; (iv) Ethics in the Age of Co-Governance & Big Data: Mãtauranga Mãori and Indigenous Data Sovereignity; (v) NZ’s Living Standards Framework at a time of unsustainability; (vi) Flourishing Whãnau . Review of Panels Chairs’ meeting, all panels’ Saturday workshop and Austin Kim’s feedback of the Martin Jenkins Panel Review findings . Panel workshops and photos . Have Your Say, Town Hall
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. Planning meetings re both summits . Professor Shanti Ameratunga re Auckland University study about pedestrian safety . AUT Associate Professor Erica Hinckson – an intergenerational citizen science project to identify and record barriers to phyical access in 32 Auckland neighbourhoods . Item 14 Item Input into doctoral student's age-friendly design options, Auckland University's School of Architecture and Planning . Input into AUT PhD student re 85+ year olds participation in civic life in Auckland . Membership of national reference group 'Life when Renting' – MBIE’s Ageing Well National Science Challenge . 2016 Summit on 'Finding the Best Fit for Comfortable Living in Older Age' – CRESA’s research tool . 2016 Auckland Conversations - Housing problems in Auckland 8/80 City . Input re bus routes in Glen Eden . Attendance at Hibiscus and Bays Creative Communities Seniors’ Writers Workshop . Auckland Transport's PTAG & CPAG meetings . Women’s Health Action’s ‘Creating Health Strategies for Older Women’ . Health Forum . Centre for Brain Research’s Karen Smith re a Dementia-Friendly Auckland . Council Committee Discussions eg a Seniors Hub, Liston Village, Age-Friendly City, Pensioner Housing Policy . “Conversation” group. Dr Cimerotenge - Silver Line counselling . Commission for Financial Capability re Retirement Villages.
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WWI Centenary Memorial, Auckland Domain: Project Update and
Funding Proposal
File No.: CP2016/17133
Item 15 Item
Purpose 1. To provide an update on the WWI Centenary Memorial Project and to seek support for a capital fundraising campaign to help fund the project.
Executive summary 2. In May 2015, as part of the Long Term (2015-2025) Long Term Plan, Auckland Council agreed to contribute $1 million toward a WWI Centenary Memorial to be developed at Auckland Domain. At the end of 2015, five designers were asked to submit proposals for a WWI Centenary Memorial in accordance with a carefully developed design brief. These designs were made available for public viewing and comment early in January. 3. On 18 February 2016, the Governing Body endorsed the design “Te Takuahi – The Hearth”. The Governing Body also asked the WWI Centenary Memorial Working Party (Working Party) to refine the design to explore the option of a suitable and subtle way of connecting the feature, adjacent to Domain Drive, with the Auckland War Memorial Museum. The Council’s views have been conveyed to the design consortium however pending decisions on further funding the question of the connection has not been fully resolved at this point in time. 4. The WWI Centenary Memorial (Memorial) project, based on Council’s formal design brief, was estimated to cost $3 million. The current projected cost, not including the suitable and subtle connection with the Auckland War Memorial Museum, is $2.575 million and, based on the design brief estimates this leaves a $425,000 for the connection. Any additional costs, over and above Council’s $1 million contribution, are to be sourced from non-rate funding sources including the New Zealand Lottery Grant Board (NZ Lotteries) and a public subscription. 5. In July 2016, NZ Lotteries granted $655,000 toward the project. There is currently a budget of $1,655,000 (when NZ Lotteries funding is combined with Council budget) and a budget shortfall of $920,000 to complete “Te Takuahi – The Hearth”, as currently scoped. It is a requirement of NZ Lotteries that the project is either fully funded or re-scoped (while still meeting the outcomes of the initial proposal) before the $655,000 can be uplifted. 6. In order for the project to be developed in time for the anniversary of the end of WWI, the funds need to be sourced before June 2017. The Working Party recommended at its meeting of 23 August that the Governing Body endorse a capital fundraising campaign to complete “Te Takuahi – The Hearth”, Auckland’s WWI Centenary Memorial in Auckland Domain and in accordance with the design brief, include a suitable and subtle way of connecting the feature with the Auckland War Memorial Museum and Court of Honour. 7. As directed by the Governing Body the Working Party has kept the Mayor, stakeholders, iwi, Heritage NZ, Auckland War Memorial Museum, the WWI Commemoration Political Steering Group and the Waitematā Local Board informed of progress.
Recommendations That the Governing Body: a) note: i. the World War One Centenary Memorial Working Party was established by the Governing Body in October 2014 to identify a suitable World War One centenary memorial for all Aucklanders, to be completed by November 2018
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ii. the World War One Centenary Memorial project was estimated to cost up to $3 million iii. as part of the development of the Long-term Plan, council agreed to contribute $1 million towards a World War One Centenary Memorial to be developed at
Auckland Domain Item 15 Item iv. after inviting five designers to submit concept designs, “Te Takuahi – The Hearth” was approved by the Governing Body in February 2016 v. in July 2016, NZ Lotteries granted $655,000 to the World War One Centenary Memorial project b) approve a capital funding campaign for the World War One Centenary Memorial, based on the design for “Te Takuahi – The Hearth”, and in accordance with the design brief, include a suitable and subtle way of connecting the feature with the Auckland War Memorial Museum and Court of Honour. c) delegate to the Chief Executive authority to explore and enable all suitable mechanisms for funding the completion of the World War One Centenary Memorial project.
Comments Background 8. At its 24 September 2014 meeting, the Governing Body resolved to (GB/2014/107): b) endorse the First World War Political Steering Group’s recommendation to appoint a working party of the political steering group to scope the feasibility of a First World War Centenary Memorial. The Working party is made up of Cr Mike Lee (Chair), Cr Chris Fletcher, Sandra Coney, Waitakere Local Board, Colin Davis, Orakei Local Board and Greg Moyle, Waitematā Local Board. 9. As part of the development of the Long Term Plan, the Auckland Council agreed to contribute $1 million toward a WWI Centenary Memorial to be developed at Auckland Domain. 10. A design brief for a WWI Centenary Memorial project was agreed by the Working Party and endorsed by the WWI Commemoration Political Steering Group (Steering Group) on 20 July 2015. Then, in late 2015, Auckland Council called for expressions of interest to design the feature memorial. Five design teams were shortlisted. Concept proposals were submitted in December 2015. All five concepts were displayed at the Auckland War Memorial Museum; in the media; and, on Auckland Council’s website. Public comment was invited. 11. The design: “Te Takuahi – The Hearth”, by Wraight Athfield, was endorsed by the Working Party on 5 February 2016 and by the Steering Group on 17 February 2016. 12. On 18 February 2016, the Governing Body resolved to (GB/2016/13): b) endorse the recommendation of the WWI Centenary Memorial Working Party to select the concept design Te Takuahi – The Hearth, for development at Auckland Domain, subject to the remaining funds being sought from NZ Lotteries or other non- rate funding sources. c) ask that the WWI Centenary Memorial Working Party work with the consortium, Wraight Athfield Landscape + Architecture, in association with Ross Hemera, AECOM, Dunning Thornton and eCubed Building Workshop, to continue to refine the design in accordance with the brief. This refinement shall include the option of exploring a suitable and subtle way of connecting the feature, adjacent to Domain Drive, with the Auckland War Memorial Museum, while being careful to protect and retain the open grass area in front of the cenotaph.
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d) note that the WWI Centenary Memorial Working Party will continue to work with engaged stakeholders, iwi, Heritage NZ, Auckland War Memorial Museum as well as keep the WWI Commemoration Political Steering Group, the Auckland Domain Committee and public informed of progress and the final developed concept. 13. Since the 18 February 2016 Governing Body meeting the Working Party has met on 12 April, 9 May, 13 June, 20 June and 23 August 2016. At the final Working Party meeting it 15 Item was resolved: That the WWI Centenary Memorial Working Party: a) recommend that the Governing Body note that: i. the World War One Centenary Memorial Working Party was established by the Governing Body in October 2014 to identify a suitable World War One centenary memorial for all Aucklanders, to be completed by November 2018. ii. the World War One Centenary Memorial project was estimated to cost up to $3 million. iii. as part of the development of the Long-term Plan, council agreed to contribute $1 million towards a World War One Centenary Memorial to be developed at Auckland Domain. iv. after inviting five designers to submit concept designs, “Te Takuahi – The Hearth” was approved by the Governing Body in February 2016. v. in July 2016, NZ Lotteries granted $655,000 to the World War One Centenary Memorial project. b) recommend to the Governing Body that: i. it recommend that the incoming council initiate a capital funding campaign for the World War One Centenary Memorial, based on the design for “Te Takuahi – The Hearth”, and in accordance with the design brief, include a suitable and subtle way of connecting the feature with the Auckland War Memorial Museum and Court of Honour. ii. the chief executive supports suitable mechanisms for completion of funding for the World War One Centenary Memorial project. 14. At the final WWI Centenary Political Steering Group meeting held on 5 September 2016 the following resolution was passed: That the WWI Centenary Political Steering Group: a) recommend to the incoming governing body that the WWI Centenary Political Steering Group be reconstituted in the new term, given the important commemorative dates and activities that will be occurring before the end of the memorial period. 15. As this is a recommendation to the incoming governing body this will be reported to the newly formed governing body after the elections. Project Funding
16. “Te Takuahi – The Hearth”, as currently drafted, is expected to cost $2.575 million, an amount verified by independent quantity surveyors. 17. Auckland Council’s budget of $1 million was spread over three years. In the current financial year, $230,000 operational budget is available and a further $600,000 capital budget is available in 2017/18. The allocation was made on the basis that a further $2 million of capital funding would come from fundraising, including NZ Lotteries and other non-rate sources.
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18. Auckland Council applied for just under $2 million from the NZ Lotteries in February 2016. In June 2016 NZ Lotteries granted $655,000 toward the project. The amount of this grant is
Item 15 Item significant relative to other WWI Commemorations in New Zealand that are funded by NZ Lotteries. 19. A summary of the project funding situation is: Income New Zealand Lottery Grant Board $655,000 Auckland Council LTP Funding $1,000,000 Total $1,655,000
Expenses Design and Build $2,135,066* Other expenses $444,000** Total $2,575,066
*Amounts provided by Wraight Athfield for design and build and verified by independent quantity surveyor.
**This amount includes spend to date on project management; engineering, archaeological, resource planning, ecological, quality assurance and other specialist services as well as communications and engagement.
20. The funding required to complete the design, as currently drafted, is $920,066. This has been rounded to $920,000 to simplify reporting and the funding target. 21. Additional budget will be needed to enable the inclusion of a suitable and subtle way of connecting the feature with the Auckland War Memorial Museum and Court of Honour will be required. 22. With support from the Strategic Partnerships team at Auckland Council, investigation into the feasibility of a capital fundraising campaign for this project is progressing. 23. Initial work indicates the following potential funding sources: capital campaign - which would involve attracting a small number of grant agency or philanthropic partners public subscription – this will provide an important means of providing an opportunity for personal connection and community involvement in the project generating alternative revenue from Auckland Domain – several new income sources can be obtained with more active management of existing facilities without compromising the values or current use of Auckland Domain 24. Public donations, philanthropic donors and many grant agencies will only give money to a charitable trust i.e. they will not give money to Auckland Council. A charitable trust structure will therefore need to be used. This provides donors with reassurance that the funds are protected for the intended purpose. An existing trust or a new trust entity could be used. Refinement of the design 25. The Working Party met with Wraight Athfield on 9 May 2016. At their meeting on the 23 August 2016 the working party agreed that the designers should progress the suitable and subtle connection with the Auckland War Memorial Museum before seeking additional funding from partners/non-rate sources.
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26. At the time of writing this report Wraight Athfield were preparing a proposal for this work. This work will require some engagement with mana whenua and stakeholders such as the Museum and maintenance staff. Initial estimates indicate that three month would be required to complete this work, allowing for the political input and sign off, however a three month delay before fundraising will greatly compromise the success of a fundraising
campaign so every effort is being made to pull in this timeframe. This may include using 15 Item less formal political reporting mechanisms noting that the design will occur over and immediately post the elections. 27. Final project costs and the associated fund raising shortfall will be dependent on the concept plan for this connection. Options 28. Prior to making providing their recommendation the Working Party considered three broad options:
Option 1 - Proceed with the agreed concept
In proceeding with the agreed Advantages concept, a capital fundraising Momentum of the project is maintained campaign would be initiated to raise the $920,000 that is Provides the public with a clear and compelling needed for the approved vision of what is to be delivered design. Ensures sufficient time is available to raise funds and deliver the project on time The option of a suitable and No further costs associated with adding to the subtle connection to the design are incurred prior to more certainty of Museum can continue to be funding being obtained considered, should adequate funding for additional design work and construction costs be raised. This would be acknowledged in discussion with donors. This component would be resolved, with the designer, at a later point, once the funding is more certain and subject to available funding sources. Disadvantages Reputational risk for Auckland Council if the capital campaign is not successful The options for connecting to the cenotaph will be limited to those options that can be achieved while retaining the current design Lack of certainty at this time about the nature of a suitable and subtle connection with the museum i.e. funding is being sought for a design which may be augmented later. Note: the risk of basing the fundraising on the current design can be managed by way of including clear messages to donors to ensure an understanding of the timeframe, scope and process for refining the design. Donors can also be engaged in any additional design.
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Option 2 - Amend the design before raising remaining funds
Look at options for a suitable Advantages and subtle connection to the A suitable and subtle connection is agreed Museum. The additional design Item 15 Item before the project proceeds of a connection would normally take about three months to Provides the public with a clear and compelling complete, including vision of what is to be delivered engagement and sign off. This
option would result in the capital funding campaign commencing in the New Year. Disadvantages Reputational risk for Auckland Council if the capital campaign is not successful Design will be completed during an election period The cost of the additional design will be lost if the funding is not achieved The funding window will be short i.e. commencing late January (after the holidays) and completed by June 2017. This will limit funding options and the value that is raised
Option 3 - Do nothing
Do not proceed with a capital Advantages fundraising campaign and Halting the project at this point would realise a therefore halt the project saving of $831,000 in the 2017-19 financial years Avoid the risk of a capital campaign not being successful Positive reaction from those members of the public that did not support the memorial project
Disadvantages Costs spent to date ($169,000) would be lost and present a reputational risk due to the perception of wasting funds If the project is halted Auckland would no longer have a project that provides a significant commemoration on the anniversary of WWI Negative reaction from those people that are already engaged in the project
29. Options 1 and 2 note the reputational risk for Auckland Council if the capital campaign is not successful. The risk of not obtaining the funds required will need to be built into any campaign so donors are aware of the options and risks. Any capital fundraising campaign would need to consider the following options:
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Commit to return funds to donors if the campaign is unsuccessful
If funding is close to the target, but still insufficient, look at the option of reducing the scale of the design without greatly affecting the intent or import. The design, as currently drafted, covers a significant area of land and there is some potential to down
scale the design. This downscaling will be limited as savings can only be realised Item 15 Item through reducing the volume of material costs but this is not the greatest component of the project costs and there is a need to ensure the overall effect of the design is not lost. It is also a requirement of NZ Lotteries, who have granted $655,000 toward the project, that the project is either fully funded or re-scoped (while still meeting the outcomes of the initial proposal). Redirect unclaimed funds to another significant project in Auckland Domain.
30. As noted the Working Party have recommended we proceed with option two. This option reduces the risk of any ambiguity about the design but increases the risk of raising the funds due to the delay in commencing the fund raising campaign while further design work is completed. Officers are accelerating the design process as much as possible to mitigating this risk. 31. As noted previously a trust will be needed to receive funds from a range of different funding partners. Timeline 32. It is the intent to deliver the WWI Centenary Memorial to coincide with the centenary of the end of WWI being November 2018. If the recommendation to proceed with the agreed concept is supported the high level timeframe is:
Fully scope and design a capital fund August – October 2016 raising campaign Obtain resource consent for current design (essential for some donors)
Complete design and obtain consent September – November 2016
Capital campaign November 2016 – June 2017
Detailed Design, Consenting and April 2017 – January 2018 Tendering
Construct on site (summer only) January – May 2018
Opening Mid-late 2018 (date to be confirmed)
Consideration
Local board views and implications 33. The Steering Group has been at the heart of this project from the outset. Membership of this Steering Group includes representation from local boards and through this local boards provide input and keep up to date on WWI activities and projects. 34. The Auckland Domain Committee has received regular update reports on this project. The WWI Centenary Memorial is included in the recently adopted Auckland Domain Master Plan, which was the subject of public input. Three members of the Auckland Domain Committee are also members of the Waitematā Local Board.
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Māori impact statement
35. Mana whenua have been engaged during the development of this project. An initial email seeking interest in the project was sent out to all iwi on 16 July 2015. A copy of the high level design brief was included. The following iwi expressed an interest in the project:
Item 15 Item Ngāti Whātua Ōrākei Ngāti Maru Ngai Tai Ki Tāmaki Te Akitai Ngāti Te Ata Waiohua Ngāti Tamatera confirmed they would be represented by Ngāti Maru Ngāti Whātua o Kaipara deferred to Ngāti Whātua Ōrākei.
36. A site meeting to discuss the project was held on 11 August 2015 (and coincided with a site visit to discuss the Auckland Domain Masterplan). A subsequent hui was held on 27 October 2015. 37. Mana whenua will be engaged prior to resource consent and a commitment has been made to commission cultural impact assessments that address all future projects identified in the Auckland Domain Master Plan.
Implementation 38. If the recommendations of this report are supported then the implementation of the capital fundraising campaign will need to be delegated to staff as preparation and initiation of this will need to occur over the election period.
Attachments
No. Title Page A⇩ Letter of Support from Auckland War Memorial Museum 65
Signatories
Authors Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua Authorisers Ian Maxwell - Director Community Services Stephen Town - Chief Executive
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Attachment A Attachment
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Amendments to policy and bylaw on dogs
File No.: CP2016/19888
Item 16 Item Purpose 1. To adopt amendments to the Auckland Council Policy on Dogs 2012 and Auckland Council Dog Management Bylaw 2012 to implement local board decisions on changes to local dog access rules.
Executive Summary 2. In 2012, the Governing Body delegated responsibility to change local dog access rules on local park, beach and foreshore areas to local boards (resolution number GB/2012/157). 3. During 2016, the following seven local boards reviewed their local rules using a special consultative procedure and have adopted changes to local dog access rules.
Great Barrier Papakura Henderson-Massey Puketāpapa Howick Whau Ōtara-Papatoetoe
4. The Governing Body needs to implement these changes by adopting the amendments to the Auckland Council Dog Management Bylaw 2012 contained in Attachment A. This procedural step will implement local board changes to local dog access rules and ensure council compliance with the Dog Control Act 1996. 5. The Howick Local Board has requested the use of alternative summer times and season to those in the Auckland Council Policy on Dogs 20129 (refer Attachment A). This decision requires the approval of the Governing Body. 6. The Howick Local Board is the only one of the seven local boards to adopt a time and season rule. The board request an alternative summer time and season to better manage the safe interaction between dogs and people. Staff confirm that this decision has been made in accordance with relevant statutory requirements and can be adopted by the Governing Body.
Recommendations That the Governing Body: a) adopt the amendments to the Auckland Council Dog Management Bylaw 2012 in Attachment A – Amendments to dog access rules for the following local board areas: Great Barrier Henderson-Massey Howick (excluding the alternative summer times and season addressed in b) below) Ōtara-Papatoetoe Papakura Puketāpapa Whau b) adopt the Howick Local Board alternative summer times and season in the table below, and amend the Auckland Council Policy on Dogs 2012 and Auckland Council Dog Management Bylaw 2012 as shown in Attachment A – Amendments to dog access rules:
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Local Board Summer period Summer times
Howick Daylight Saving 7pm
c) delegate to the Manager Social Policies and Bylaws in consultation with the relevant chair of the local board, under delegation from the Chief Executive, to make any minor edits or Item 16 Item amendments to Attachment A to correct any identified errors or typographical edits.
Comments
Background 7. The Dog Control Act 1996 requires the adoption of a policy on dogs. To give effect to the policy, the Act also requires the adoption of a bylaw. 8. Section 10 of the Dog Control Act 1996 requires that any changes to dog access rules be: adopted in the Auckland Council Policy on Dogs 2012 using the special consultative procedure under the Local Government Act 2002 implemented by amending the Auckland Council Dog Management Bylaw 2012. Local board mandate 9. In 2012, the Governing Body delegated responsibility to change local dog access rules1 on local park, beach and foreshore areas in the Auckland Council Policy on Dogs 2012 to local boards (resolution number GB/2012/157). 10. The delegation: aligns with the local board’s responsibility for non-regulatory decision-making for local parks, sport and recreation (Auckland Council Long-term Plan 2015-2025, Volume 2) allows local boards to determine how best to achieve the objective of the Auckland Council Policy on Dogs 2012 to keep dogs as a positive part of the life of Aucklanders in their local board areas. Local board process 11. The special consultative procedure used by local boards included: research and pre-consultation over summer to gather information and community views adoption and public notification of proposed changes in June, including notices to all registered dog owners public hearing and deliberation on submissions, and adopting a final decision on changes in August and September 2016 requesting the governing body to implement changes in September 2016. 12. In making decisions, the local boards considered the relevant criteria in the Dog Control Act 1996, Auckland Council Policy on Dogs 2012 and delegated authority requirements. Governing Body mandate 13. The Governing Body retains decision-making responsibility for: region-wide rules (e.g. playgrounds) areas of regional significance (e.g. regional parks) the review of the Auckland Council Policy on Dogs 2012 and Dog Management Bylaw 2012.
1 Local dog access rules do not include areas subject to region-wide rules (e.g. playgrounds), areas of regional significance and areas not under control of Auckland Council (e.g. areas administered by the Department of Conservation or Tūpuna Maunga o Tāmaki Makaurau Authority).
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14. The Governing Body is also responsible for:
adopting amendments to the Auckland Council Dog Management Bylaw 2012 to implement changes to the Auckland Council Policy on Dogs 2012 adopting local board decisions that use alternative summer times or season to those
contained in the Auckland Council Policy on Dogs 2012. 16 Item
Local board changes 15. During 2016, seven local boards (Table 1) reviewed and adopted changes to local dog access rules in the Auckland Council Policy on Dogs 2012. A copy of the changes is contained in Attachment A – Amendments to dog access rules. 16. Local board decision reports that summarise the proposed changes, submissions, decisions, and reasons will be available on council’s website by reference to the relevant local board and meeting date (Table 1). 17. Table 1: Local board changes to local dog access policy
Local Board Meeting date Title of decision document Hearing and deliberation report on proposed changes to Great Barrier 15/08/2016 local dog access rules in the Great Barrier Local Board area Henderson- Hearing panel decision report on local dog access in the 15/09/2016 Massey Henderson-Massey Local Board area 2016 Hearing panel decision report on local dog access rules in Howick 23/08/2016 the Howick Local Board area 2016 Ōtara- Hearing panel decision report on local dog access rules in 31/08/2016 Papatoetoe the Ōtara-Papatoetoe Local Board area 2016 Hearing panel decision report on local dog access rules in Papakura 24/08/2016 the Papakura Local Board area 2016 Hearing and deliberation decision report on changes to Puketāpapa 12/08/2016 local dog access rules in the Puketāpapa Local Board area Hearing panel decision report on local dog access rules in Whau 24/08/2016 the Whau Local Board area 2016
18. Staff consider that the local board changes provide dog access rules that are easier to understand by: clearly identifying under control off a leash parks identifying areas of protected wildlife more clearly removing ambiguous and obsolete rules relating to picnic, fitness apparatus and stock.
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19. Other decisions of note by staff include:
a new dog park in the Ōtara-Papatoetoe local board area new opportunities for under control off a leash dog access to parts of the Puketāpapa and Henderson-Massey local board area coastline.
Item 16 Item Governing body decision Amendment to Auckland Council Dog Management Bylaw 2012 20. As identified above, the seven local boards have made amendments to the Auckland Council Policy on Dogs 2012 in accordance with their statutory, policy and delegated authority requirements. 21. Section 10 of the Dog Control Act 1996 requires the Governing Body to adopt amendments to the Auckland Council Dog Management Bylaw 2012 within 60 days of the adoption of changes to the Auckland Council Policy on Dogs 2012. 22. This is a procedural step that needs to be undertaken to meet statutory requirements. The Local Government Act 2002 does not allow the delegation of this step to local boards. 23. Staff advise that the governing body needs to adopt the amendments to the Auckland Council Dog Management Bylaw 2012 as contained in Attachment A (excluding the Howick Local Board alternative summer times and season). 24. This procedural step will implement local board changes to local dog access rules and ensure council compliance with the Dog Control Act 1996. 25. If the Governing Body does not adopt the amendments to the Auckland Council Dog Management Bylaw 2012 in Attachment A, it will undermine the delegated authority given to the local board. It will also conflict with previous decisions made by the Governing Body. The result will mean that the council will no longer be in compliance with the Dog Control Act 1996. Request from Howick Local Board for alternative summer times and season 26. The Howick Local Board has requested approval to use an alternative summer time and season (Table 3). The Howick Local Board is the only board in 2016 to use a time and season rule. Table 3: Alternative summer times and season requested by local boards Local Board Summer period Summer times Standard Labour Weekend to 1 March 10am and 5pm Howick Daylight Saving 7pm
27. The reasons stated in the decision of the Howick Local Board include: “to provide for public safety and comfort when beaches are at their busiest (i.e. summer core hours between 10am and 7pm) to provide for the recreational needs of dog owners when the beaches are quiet (i.e. under control off a leash before 10am and after 7pm in summer and at any time in winter) the proposal for winter core hours of 10am to 4pm (under control on a leash), and possible alternative hours of 11am to 1pm is too restrictive on dog owners, particularly given the tidal nature of Howick beaches and their use in winter using daylight savings to define the summer season retains a current and known part of the rule…”
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Adoption of alternative summer times or seasons
28. The Auckland Council Policy on Dogs 2012 provides a definition of the summer season and times. Local boards are delegated to identify the types of dog access that are appropriate during these different time slots and during winter. The Governing Body did not delegate the
ability to alter the definition of the summer season and times to the local boards. Item 16 Item 29. The Governing Body can approve or decline the request of a local board to use an alternative summer time or summer season. The Governing Body is not able to substitute its own decision without fully reconsidering all written and oral submissions using the special consultative procedure. 30. Since 2014 the Governing Body has approved seven requests for alternative summer times and season as shown in Table 3(resolution numbers GB/2014/105, GB/2014/122, GB/2015/105 and GB/2015/120).
Table 3: Alternative summer times or season previously approved by the Governing Body in 2014 and 2015
Local Board Summer period Summer times Standard Labour Weekend to 1 March 10am and 5pm Albert-Eden 31 March 7pm Devonport-Takapuna 31 March 6.30pm Kaipatiki N/A 6.30pm Orakei 31 March 7.00pm (9.00pm Mission Bay Beach) Rodney N/A 6.30pm Waitakere Ranges Easter Sunrise and sunset (Te Henga / Bethells Beach only) Waitemata 31 March 7.00pm
Staff comment on request from Howick Local Board for alternative summer times and season 31. The Howick Local Board requests an alternative summer time and season to better manage the safe interaction between dogs and people. Staff confirm that this decision has been made in accordance with relevant statutory requirements and can be adopted by the governing body. 32. If the request is declined, the matter is referred back to the local board. Where the local board chooses to reconsider the decision it can choose to adopt the standard summer times and season, or request approval from the Governing Body to use an alternative summer time or season. 33. There is a risk with the proximity of the local government election that the existing panel may not be available to reconsider the decision. If a decision is not made this term then a new local board hearing and deliberation meetings may need to be undertaken.
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Further work program
34. A full review of the Auckland Policy on Dogs 2012 and Dog Management Bylaw 2012 is scheduled to commence in 2017. This review will provide an opportunity for the Governing Body to revisit the approach to time and season rules and the appropriateness of the
delegations previously made to the local boards. Item 16 Item Consideration
Local Board views and implications 35. The views and implications of the decisions on local boards have been addressed as part of the local board decision-making process.
Māori impact statement 36. The impact of the decisions on Māori have been addressed as part of the local board decision-making process.
Implementation 37. Any decision that makes changes to dog access rules will require updates to signage and information, and training of animal management officers and park rangers. 38. Several of the local boards in this round of reviews have opted commencement dates in October 2016 and July 2017. The staggered commencement of the changes to the local dog access rules will assist in the timely updating of the signage. 39. The administration and implementation of the changes to dog access rules will be provided for within existing budgets.
Attachments No. Title Page A⇩ Amendments to dog access rules 73
Signatories Authors Justin Walters - Policy Analyst Authorisers Kataraina Maki - GM - Community & Social Policy Jim Quinn - Chief of Strategy Stephen Town - Chief Executive
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Governing Body 29 September 2016
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Governing Body 29 September 2016
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Governing Body 29 September 2016
Valedictory Speeches
File No.: CP2016/17839
Item 18 Item Purpose 1. This is an opportunity for Mayor Len Brown and Councillors Arthur Anae, Cameron Brewer and George Wood to give their valedictory speeches as they have chosen not to stand for re-election to the Governing Body in the 2016 Local Government elections.
Executive Summary 2. Valedictory speeches will be in the following order: Councillor Anae Arthur Anae Councillor Cameron Brewer Councillor George Wood His Worship the Mayor, Len Brown
Recommendation/s That the Governing Body: a) receive the valedictory speeches from Mayor Len Brown and Councillors Arthur Anae, Cameron Brewer and George Wood, wish them all the best for their future endeavours and thank them for their hard work and contribution to the 2013 – 2016 term of the Auckland Council.
Attachments There are no attachments for this report.
Signatories Authors Sarndra O'Toole - Team Leader Governance Support Authorisers Stephen Town - Chief Executive
Valedictory Speeches Page 99
Governing Body 29 September 2016
Exclusion of the Public: Local Government Official Information and Meetings Act 1987
That the Governing Body: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Claris Local Purpose Reserve - Ngāti Rehua-Ngātiwai ki Aotea Reason for passing this resolution Particular interest(s) protected Ground(s) under section 48(1) for in relation to each matter (where applicable) the passing of this resolution
The public conduct of the part of s7(2)(c)(i) - The withholding of the s48(1)(a) the meeting would be likely to result information is necessary to protect in the disclosure of information for information which is subject to an The public conduct of the part of which good reason for withholding obligation of confidence or which the meeting would be likely to result exists under section 7. any person has been or could be in the disclosure of information for compelled to provide under the which good reason for withholding authority of any enactment, where exists under section 7. the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between hapū / iwi and the Crown. If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future..
Public Excluded Page 101