TOWN OF THESSALON COUNCIL MEETING AGENDA 6:30 P.M. July 20, 2020 W. J. BARRETT CHAMBERS, 187 MAIN STREET Regular Meeting i) Opening of the Regular Meeting ii) Declaration of Pecuniary Interest and General Nature Thereof iii) Adoption of Minutes of Previous Meeting iv) Delegation: None v) Business Arising from Minutes of Previous Meeting vi) Letters and Communications for Action
1) The Corporation of the City of Sault Ste. Marie – Inter-Municipal Agreement Renewal 2) Anna Lovelace – Bench Donation 3) Tyler Sturgeon, OPP Inspector – August Long Weekend 4) FONOM – Single Use Plastics 5) Thessalon Community Events and Activities Committee – July 14, 2020 Minutes vii) Letters and Communications for Information
1) Robert MacLean – Tri-neighbours Secretary 2) Huron North Community Economic Alliance – Newsletter viii) Committee and Staff Reports
1) Jordan Bird (2) 2) Ken Seabrook 3) MaryKaye Karhi 4) Debbie Rydall ix) General Business
1) By-law Number 2381 – Appoint Fire Chief 2) By-law Number 2382 – Appoint Deputy Fire Chief 3) By-law Number 2383 – Inter-Municipal Agreement 4) By-law Number 2384 – Fire Permits 5) By-law Number 2385 – Amendment of Schedule “A” of By-law 1800 6) By-law Number 2386 – Confirmatory x) Closed Session
- in order to address personal matters about an identifiable individual, including municipal or local board employees, and specifically, a matter involving the probationary period for Employee No. 022, and a matter involving animal control duties. TOWN OF THESSALON COUNCIL MEETING AGENDA – PAGE 2 6:30 P.M. July 20, 2020 W. J. BARRETT CHAMBERS, 187 MAIN STREET xi) Passing of Confirmatory By-law xii) Adjournment
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Topic: Council OPEN Meeting
Time: July 20, 2020 06:30 PM Eastern Time (US and Canada)
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The zoom link and password for the remainder of the Open Meeting are as follows:
Topic: Remaining OPEN Council Meeting
Time: July 20, 2020 07:15 PM Eastern Time (US and Canada)
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2020-08 COUNCIL JUNE 15, 2020
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY COUNCIL!
The Mayor declared the Regular Meeting held via Zoom, opened at 6:34 p.m. Present in the W. J. Barrett Chambers was Mayor Bill Rosenberg, and attending electronically were Deputy Mayor Jordan Bird, Councillors Marcel Baron, Tracey Cooke, Randy Rankin, Linda Stopes and Lindsay Tallon. Also present in the W. J. Barrett Chambers with Mayor Rosenberg were Clerk-Treasurer Robert MacLean, Deputy-Clerk/Treasurer Debbie Rydall and Town Superintendent Ken Seabrook.
Declaration – Closed Session: None
Delegation: None
Resolutions:
2020-08-01: Jordan Bird – Linda Stopes: “Be it resolved that the minutes from the Regular Council Meeting held on May 19, 2020 be adopted.” CARRIED
2020-08-02: Jordan Bird – Marcel Baron: “Be it resolved that, further to the letter from Mayor Georges Bilodeau inquiring as to interest in establishing a regional broadband network along the north shore of Lake Huron, the Mayor or his designee is hereby authorized to participate in an electronic meeting of all interested parties.” CARRIED
2020-08-03: Randy Rankin – Marcel Baron: “Be it resolved that the Council of the Town of Thessalon gives concurrences to Bell Mobility for the cell tower installation described as Bell Site W6887 Thessalon DT in the Town of Thessalon.” CARRIED
2020-08-04: Marcel Baron – Randy Rankin: “Be it resolved that the Council of the Town of Thessalon supports the resolution from the Township of Tay seeking the Ontario Provincial Government and the Government of Canada to intervene with the International Joint Commission (IJC) to better manage and control the lake levels as set out within the IJC Mission Statement, and further that the IJC take immediate action to lower the level of the lakes to within a manageable average mean of each Great Lake and further that a copy of this resolution be forwarded to The Honourable Doug Ford, Premier of Ontario, Honourable Francois-Philippe Champagne, Minister of Foreign Affairs, Honourable Jeff Yurek, Minister of Environment, Conservation and Parks, Honourable John Yakabuski, Minister of Natural Resources and Forestry, Pierre Beland, Chair of the Canadian Section of the International Joint Commission, Merrell-Ann Phare and Henry Lickers, Canadian Commissioners, Michael Mantha, MPP, Algoma-Manitoulin, Carol Hughes, MP, Algoma-Manitoulin-Kapuskasing, the Association of Municipalities of Ontario and to the Township of Tay.” CARRIED
2020-08 COUNCIL JUNE 15, 2020 Page 2
2020-08-05: Marcel Baron – Linda Stopes: “Be it resolved that the Council of the Town of Thessalon supports the Municipality of McDougall in agreeing with the opinion of the Federation of Northern Ontario Municipalities (FONOM), that the current District Social Services Administration Boards would not be the best solution for overseeing the Northern Ontario Provincial Police detachments, and that a copy of this resolution be sent to FONOM, the Association of Municipalities of Ontario, the Honourable Sylvia Jones, Solicitor General, and Michael Mantha, MPP, Algoma-Manitoulin.” CARRIED
2020-08-06: Lindsay Tallon - Linda Stopes: “Be it resolved that signs be placed at the Marina parking lot to direct vehicles for daily parking and long-term parking.” CARRIED
2020-08-07: Lindsay Tallon – Randy Rankin: “Be it resolved that a notice be placed on non- residents’ vehicles parked at the Marina using the boat launch advising them that launching fees must be paid at the time of use.” CARRIED
2020-08-08: Lindsay Tallon – Marcel Baron: “Be it resolved that Park staff is now authorized to sell ice to Seasonal residents and are to continue to practice social distancing when dealing with the customers.” CARRIED
2020-08-09: Lindsay Tallon – Linda Stopes: “Be it resolved that, if Seasonal Park residents are not obeying the rules implemented due to Covid-19, a memo will be issued advising them that if they continue to disregard the rules, further action will be taken.” CARRIED
2020-08-10: Lindsay Tallon – Marcel Baron: “Be it resolved that staff be trained for the VHF Radio course and furthermore that, since the Town Superintendent has the certification, he train staff members for Safe Fuel Handling.” CARRIED
2020-08-11: Lindsay Tallon – Randy Rankin: “Be it resolved that the Marina User Fees and Service Charges By-law Number 1800 – Schedule ‘D’ be amended by adding the category of Dockage – Non-Serviced – Seasonal per foot $22.00 (includes HST) and furthermore that refunds be provided to boaters who paid a seasonal dockage fee of $33.00 (includes HST) and who preferred non-serviced.” CARRIED
2020-08-12: Lindsay Tallon – Marcel Baron: “Be it resolved that the User Fees and Service Charges By-law Number 1800 – Schedule ‘E’ New Seasonal Park category wording be amended to read ‘When a new seasonal camper fills a vacant lot after the May 9th opening, the amount owing will be pro-rated in accordance with the seasonal rate and the number of days from the date when the new seasonal is contacted and accepts the site’, rather than when the trailer arrives.” CARRIED
2020-08-13: Lindsay Tallon – Linda Stopes: “Be it resolved that Mike Muscat be authorized to provide the Health and Safety training to the summer students at a cost of $60.00 (includes HST) per student.” CARRIED
2020-08 COUNCIL JUNE 15, 2020 Page 3
2020-08-14: Lindsay Tallon – Linda Stopes: “Be it resolved that Thessalon Lakeside Park remain closed to transient campers and that the washroom/shower facilities remain closed as well, and that the Thessalon Marina remain closed to transients and that the washroom/shower/laundry facilities remain closed as well, until the government makes its next announcement at the end of June and all students are trained.” CARRIED
2020-08-15: Jordan Bird – Marcel Baron: “Be it resolved that, with regard to the building permit application for improvements at the property described as 35 Gordon Street, the committee recommends that the request be pursued as a Minor Variance.” CARRIED
2020-08-16: Jordan Bird – Lindsay Tallon: “Be it resolved that the Accounts Payable to June 15, 2020 in a total amount of $252,078.69 be approved for payment, noting that for any member of Council who has declared a pecuniary interest with regard to any account, their approval is based on this account(s) being excluded from the total accounts payable.” CARRIED
Declaration: Councillor Randy Rankin declared a conflict of interest relating to the Rankin Supply account and the North Shore Sentinel account. Councillor Linda Stopes declared a conflict of interest relating to the Sunset Beach Restaurant Account.
2020-08-17: Jordan Bird – Tracey Cooke: “Be it resolved that Council accept the recommendation of the Human Resources Committee that the position of Secretary-Treasurer be revisited by the Tri-Neighbours’ Board of Management further to the items raised in the note from the Human Resources Chair dated June 11, 2020.” CARRIED
2020-08-18: Randy Rankin – Lindsay Tallon: “Be it resolved that the tender from Steeltown Motors for a 2020 Ram Bighorn 4 x 4 Crew Cab truck in the amount of $45,000.00 plus tax, and licence fee of $125.00 for a total amount of $50,975.00 be accepted, with the overage to come from the Equipment Reserve.” CARRIED
2020-08-19: Marcel Baron – Lindsay Tallon: “Be it resolved that Council supports in principle, a reciprocal arrangement(s) with a neighbouring municipality(ies) to provide an alternate evacuation centre and alternate operations centre as well to assist with providing essential services if the need arises during an emergency, with Council to be kept apprised of any further developments.” CARRIED
2020-08-20: Marcel Baron – Lindsay Tallon: “Be it resolved that the request from the Algoma Manor Pandemic Planning Team for the use of the Arena ice surface as a temporary morgue, should the need occur, be approved.” CARRIED
2020-08-21: Jordan Bird – Linda Stopes “Be it resolved that Council approve the 2019 Annual Investment Report as presented by the Deputy Clerk-Treasurer.” CARRIED
2020-08 COUNCIL JUNE 15, 2020 Page 4
2020-08-22: Jordan Bird – Marcel Baron: “Be it resolved that Resolution #2020-03-08 with regard to the re-designation of municipally owned lands north of Highway 17, be rescinded.” CARRIED
2020-08-23: Jordan Bird – Linda Stopes: “Be it resolved that Council acknowledge receipt of the Committee and staff reports.” CARRIED
2020-08-24: Jordan Bird – Linda Stopes: “Be it resolved that By-law Number 2377, being a by- law to adopt the Official Plan for the Town of Thessalon Planning Area, be passed in open Council this 15th day of June, 2020.” CARRIED 2020-08-25: Lindsay Tallon – Randy Rankin: “Be it resolved that By-law Number 2379, being a by-law to amend Schedules ‘D’ and ‘E’ of By-law Number 1800, being a by-law to update/establish user fees and service charges, be passed in open Council this 15th day of June, 2020.” CARRIED 2020-08-26: Jordan Bird – Marcel Baron: “Be it resolved that Council proceed in Closed Session:
1. In order to address personal matters about an identifiable individual, including municipal or local board employees, and specifically, a recommendation regarding the Asset Management Plan Intern;
2. In order to address a proposed or pending acquisition or disposition of land by the municipality or local board, and specifically, the purchase of Plan 608 Lots 15 to 24 and Lots 25 Pt. to 28 Pt., in the Town of Thessalon.” CARRIED
2020-08-27: Jordan Bird – Linda Stopes: “That Council resume Open Session.” CARRIED
2020-08-28: Jordan Bird – Lindsay Tallon: “Be it resolved that, with regard to Closed Session Item No. 1, Council accept the recommendation of the Hiring Committee concerning the Asset Management Plan Intern position.” CARRIED
2020-08-29: Jordan Bird – Randy Rankin: “Be it resolved that By-law Number 2378, being a by-law to authorize the purchase, and the signing of an Agreement of Purchase and Sale and related documents for the property described as Plan 608 Lots 15 to 24 and Lots 25 Pt. to 28 Pt., in the Town of Thessalon, be passed in open Council this 15th day of June, 2020.” CARRIED
2020-08-30: Jordan Bird – Marcel Baron: “Be it resolved that By-law Number 2380, being a by- law to confirm the proceedings of the meeting of Council held on June 15, 2020, be passed in open Council this 15th day of June, 2020.” CARRIED
2020-08-31: Jordan Bird – Tracey Cooke: “That this meeting be adjourned at 7:43 p.m.” CARRIED
______Mayor
Seal
______Clerk-Treasurer
DELEGATION
There is no delegation scheduled to participate.
LETTERS AND COMMUNICATIONS FOR ACTION
Please see By-law Number 2383 below.
From: Anna Lovelace Sent: July 16, 2020 4:21 PM To: Debbie Rydall
I would like to donate a bench in honour of Marty to be placed at peace park with a plaque on it stating how many years service he had with the fire department. Please let me know what I need to do to make this request happen.
Thank you Anna Lovelace Sent from my iPhone From: Donna Latulippe Sent: June-18-20 1:05 PM To: Lindsay MacFarlane
These are very valid issues. Thank you for sharing. Since Marcel as chair is on council and we have recently lost Norm Nash I am the only member that needs to weigh in. Council does have jurisdiction over Lakeside Park. I feel we have to wait until we are sure of direction from the province by the end of July. If the rules are the same I feel that the municipality will have to take appropriate steps including possibly closing out everyone except seasonal campers and then have staff monitor their sites for numbers. I assume playground equipment and the ball fields will also be dealt with at the same time. The OPP will have to be kept fully informed so that if there are calls they have enough officers to handle the situation. Please deal with this issue at the Council table and please let me know the situation when we get closer to the long weekend. I am very pleased that we have such a diligent detachment commander. Thank you for keeping me informed.
Sent from my iPad
On Jun 18, 2020, at 12:23 PM, Lindsay MacFarlane
Below is an email from Tyler Sturgeon regarding having a plan in place for Lakeside Park on Community Day Weekend. Do you think we need to set up a special Police Service Board meeting to discuss or should we forward this to Council for the next meeting on July 17, 2020.
Thank you,
Lindsay MacFarlane Administrative Secretary
From: Sturgeon, Tyler (OPP)
Good Morning Lindsay,
I was hoping we would get to actually meet at a Police Services Board meeting, but COVID-19 apparently has other plans. Until then, I suppose e-mail will have to do.
I know I’m thinking well ahead here, but I just wanted to touch base about plans for Lakeside Park during what would normally be the Community Day Long Weekend. Obviously, this is one of the biggest gatherings that normally takes place every summer in East Algoma. I understand (unless I’m misinformed) that the campground is currently still only accepting seasonal campers.
I’m wondering if the town intends to accept campers for community day long weekend that do not have seasonal sites. My concern is that the long-weekend is a tradition in Thessalon and many visitors may still want to come to Thessalon for the long-weekend; even with the ball-tournament and community day events being cancelled. A spin off of that, if the park is open to visitors, is that people will expect to have the large family campsites that they’re accustomed to during this unique camping weekend – giving rise to what would be a breach of the current emergency orders in the province that ban social gatherings of more than 10 people who are not of the same household. I reference these as the “current” emergency orders, because it is very possible that these will change by August, however it is reasonable to operate on the premise that some kind of similar regulations may exist by the time the long-weekend rolls around.
I wanted to bring this up well ahead of time and raise a couple points for consideration if the town chooses to allow non-seasonal campers:
• O.Reg. 52/20 prohibits social gatherings of more than 10 people who are not of the same household – with a few very specific exceptions. None of which would likely apply to those visiting the campground for the long-weekend. • O.Reg. 263/20 puts the onus on the person “responsible for the campground” to ensure that every person using the campground is complying with any applicable restrictions on the size of social gatherings. In the case of Lakeside Park, that would be the town.
I bring these points up for consideration only because if non-seasonal campers are allowed to use the campground, the town will need to consider policy on groups and how to enforce that; bearing in mind that in Ontario the provision of security services must be provided by licenced security guards only. From a policing perspective, we have had very few issues at the Thessalon Community Day weekend over the last several years – but the crowds are still an omni-present issue, and I can’t help but imagine that a good percentage of people will still want to come to Thessalon just because it’s what they “always do” for that long weekend.
This is normally something I would have raised at a Police Services Board meeting for consideration, but I’m not sure when the next meeting will take place. On that point, if there is an appetite for a meeting via teleconference I am certainly open to participating in that.
If you’d like to discuss this at all, please feel free to drop me a line.
Thanks,
-Tyler Inspector Tyler Sturgeon Detachment Commander Ontario Provincial Police East Algoma Detachment Phone: (705) 356-2244 Fax: (705) 356-1374 Cell: (705) 849-8911 WHEREAS the amount of single-use plastics leaking into our lakes, rivers, waterways in Northeastern Ontario is a growing area of public concern WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce GHGs significantly WHEREAS the transition to full producer responsibility for packaging, paper and paper products is a critical to reducing waste, improving recycling and driving better economic and environmental outcomes WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs would go a long way toward this outcome WHEREAS the Municipality of ______is supportive of a timely, seamless, and successful transition of Blue Box programs to full financial and operational responsibility by producers of packaging, paper and paper products WHEREAS the Municipality of ______is concerned about a recent proposal by the Ministry of Environment, Conservation and Parks that could jeopardize over 135 small rural, remote, and Northern community Blue Box programs across the Province as well as servicing to schools and public spaces; AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs to provide an indication of the best date to transition our Blue Box program to full producer responsibility; THEREFORE BE IT RESOLVED THAT the Municipality of ______strongly advocates for language to be included in the regulation that ensures municipalities under 5,000 continue to receive Blue Box servicing as was agreed as part of the Provincial government’s Blue Box mediation as well as schools and public spaces. FURTHER BE IT RESOLVED THAT the Municipality of ______forward this resolution to the Honorable Jeff Yurek Minister of the Environment, Conservation and Parks, the Association of Municipalities of Ontario, the Federation of Northeastern Ontario Municipalities and the Rural Ontario Municipalities Association. THESSALON COMMUNITY EVENTS AND ACTIVITIES COMMITTEE July 14, 2020 Present: Chair Linda Stopes, Members Linda McLeod, Donna Orlando, Eve Webb, and Secretary Kristen Lawrence. Regrets: Kimberly Bos, Tracey Cooke, Christa Lawrence. Chair Stopes opened the meeting at 6:00 p.m. 1. Community Days Theme ‘The 70’s’: a. Vintage Vehicle Parade is Thursday, July 30th at 6:00 p.m. b. That 70’s Scavenger Hunt starts Tuesday, July 21st and will end at 12 noon on Thursday, July 30th. Prizes will be $25 gift cards to local businesses. c. Business Decorating Contest: businesses will be encouraged to decorate their store front. Winner will receive an add of their choice in the Sentinel. 2. Home Garden Contest: residents may submit their photos to enter the contest by Thursday, August 27th at 12 noon. Categories may include beautification, biggest vegetable, most unique plant or vegetable grown. 3. Trees: money for cherry/crab apple or other flowering trees to be put in the budget for 2021 to plant along the riverbank. Residents may purchase a tree in memory of a loved one, or as a family. I will get a quote on a plaque board/display for the purchased trees. Quotes and orders for the trees are being researched now. 4. Halloween: no definite decision on how Halloween activities will look at this point. It is possible we could run another scavenger hunt, poker walk or Main Street trick or treat. 5. Senior Christmas Luncheon: the decision has been made to cancel the senior luncheon for 2020 because of the COVID risk to that age group.
Meeting adjourned at 7:10 p.m. The next meeting will be on Tuesday, September 15 at 6:00 p.m.
LETTERS AND COMMUNICATIONS FOR INFORMATION
Council:
The following email was sent by Pat Watson.
Robert
From: Neighbours Tri
lindsay
please remove this advertisement for the secretary treasurer position for tri-neighbours. I have withdrawn my resignation until further notice.
Thanks
COMMITTEE REPORTS
June 16, 2020
Mayor and Council,
Re: Overage for Property Purchase
The Finance Committee is recommending to Council to authorize that the overage for the property purchase approved at the June 15, 2020 regular Council meeting, come from the Modernization Reserve.
Thank you for giving the above your consideration.
Jordan Bird Finance Chair
July 16, 2020
Mayor and Council
Re: Minutes of Settlement
The Finance Committee would like to recommend to Council that the Minutes of Settlement for Roll Number 57-28-000-002-16300-0000 (as shown below) be approved, with the 2020 taxes to be reduced by $558.53.
A resolution will be circulating.
Jordan Bird Finance Chair
Total Assessment Assessment Municipal Municipal Education Education Total Roll # Reduction Rate Total Rate Amount Rate Amount Reduction
2-163 31,000.00 0.01801707 $ 558.53 0.01648707 $ 511.10 0.00153000 $ 47.43 $ 558.53
If the Minutes of Settlement indicate a year to year reduction of more than $10,000 in assessment, staff are directed to obtain further written documentation for the reduction from MPAC. Upon receipt of written documentation from MPAC, staff will then copy all pertinent information for the Mayor, Finance Committee and Clerk. The Chair of the Finance Committee will then bring the Committee's recommendation to Council for a decision regarding further action.
Please Note: MPAC has made the adjustment based on similar properties and updated structure data.
July 2020 Report to Council
Tenders
Request for quotations were sent out to contractors for the placement of Hot Mix Asphalt as several locations including the “S” curves at the east entrance to town and sections of the parking lot at the Health Centre.
I also sent out an RFQ for the installation of security cameras at the Town office, Marina, Fitness Centre and Public works garage.
The following low bids were received for “Hot mix asphalt patches”
Ellwood Robinson $111,998 + $14,559.74 HST Pioneer Construction $124,800 + $16,224.00 HST Leroy Construction $144,290 + $18,757.71 HST
The budgeted amount is $140,000
I would recommend awarding the Hot mix asphalt patches to Ellwood Robinson
The following bids were received for “Security Cameras”
ATS $7559.58 + $982.74 EchoTech $22,976.99 + $2987.01 HST
The budgeted amount is $8500.
I have sent out the tender for the Health Centre Roofing to 5 new contractors, it will close August 5th.
Fire Permit changes
It is proposed by the Acting Fire Chief to make changes to the existing by-laws for fire permits.
The user fee by-law #1800 will now have a seasonal rate for fire permits of $10, this fee was $30.
By-law #2108 being a by-law for prescribing the time for setting fires etc, in the Town of Thessalon and the precautions to be observed has changes as follows
Section 2(d) the distance for a fire from any flammable materials has been changed from 2 metres to 3 metres.
Section 15 has wording added to cover the use of a gas firepit. Please see By-law Number 2384.
New Equipment numbers and rates
2020 Dodge 4x4 Crew cab Unit # 52 Machine time rate = $31.25/hr.
2020 Utility Trailer 16-foot Unit # 53 Machine Time rate = $25.00/hr.
Tim Hortons Development
The work on the development has started effective July 13th.
Frances Street construction
This contract has now been completed. Line painting has been completed as well as the painting of stop blocks at each intersection.
Park
The Park is fully open now, additional cleaning measures have been implemented for the washrooms.
The playgrounds remain closed.
There has been a bear issue at the Park, we have built metal garbage bins in place of the wood/plastic bins we had and they seem to have helped in keeping the bear out of the garbage. We have also increased the amount of times per day when garbage is removed from the bins and placed in the large dumpster at the back of the park as well as educating the residents to not place garbage after hours when no staff are on site. Signage has also been placed advising residents that if they encounter a bear on their site to call 911.
Marina
The Marina is now manned Wednesday to Sunday with Public Works staff covering Monday and Tuesday. We are open to receive docking fees, launching fees, sell gas and ice. Safety measures are also implemented there for the workers safety. The washrooms remain closed.
Signage has been temporarily placed for the identification of parking areas as well as to keep vehicles off the grass. We have had feed back from the original complainant stating the signs will not work.
Ken,,,
TOWN OF THESSALON Overtime Record for 2020 July 20 2020
Hours Inside Staff Description of Work Day Month From To Hours Extended Balance Employee 008 MAP meeting 9 June 5:30 p.m. 6:00 P.M. 0.50 0.75 0.75 Employee 004 Council meeting 15 June 6:30 p.m 8:00 p.m. 1.50 2.25 2.25
Hours Outside Staff Description of Work Day Month From To Hours Extended Balance Employee 007 Call out - Park breaker 19 June 6:45 p.m. 7:45 p.m. 1.00 3.00 4.50 Employee 016* Security system site visit 10 June 12:00 p.m. 1:00 p.m. 1.00 1.00 1.00 Employee 016* Council meeting 15 June 6:30 p.m. 7:30 p.m. 1.00 1.00 1.00 Employee 007 Call out - Park breaker 30 June 6:50 p.m. 7:20 p.m. 0.50 3.00 4.50 Employee 007 Call out - Park breaker 2 July 7:45 p.m. 8:15 p.m. 0.50 3.00 4.50 Employee 006 VHF Radio course 24 June 4:00 p.m. 5:00 p.m. 1.00 1.50 1.50 Employee 006 Call out - Park breaker 24 June 10:15 p.m. 11:45 p.m. 1.50 3.00 4.50 *Employee 016 does not incur time and a half only straight time
MaryKaye Karhi The Corporation of the TOWN OF THESSALON
REPORT
REPORT TO: Mayor and Members of Council
REPORT FROM: Deputy Clerk-Treasurer
DATE: July 9, 2020
REPORT NO.: 2020-0001
RE: Excluded Expenses as Required by Ontario Regulation 284/09
RECOMMENDATION:
That the Town of Thessalon approves the report for excluded expenses outlined in report 2020-0001 as required by Municipal Act, 2001, Ontario Regulation 284/09.
BACKGROUND:
Ontario Regulation 284/09 (O. Reg. 284/09) is a regulation added in 2010 to the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the Municipal Act). This regulation allows municipalities to exclude from the annual budget estimated expenses for all or a portion of the following:
1) Amortization expenses 2) Post-employment benefits expenses 3) Solid waste landfill and post-closure expenses
If a municipality has adopted a budget for 2020 that excluded any of the expenses listed above, a transitional rule allows the municipality within 60 days of receiving its audited financial statements for 2019 to:
a) Prepare a report about the excluded expenses b) Adopt the report by resolution DISCUSSION:
Starting with the 2009 year end, accounting standards and reporting requirements have changed dramatically; most significantly with the introduction of tangible capital asset accounting as required by the Public Sector Accounting Board (PSAB). The new accounting standards, however, do not require budgets to be prepared on the same basis. The Town of Thessalon continues to prepare budgets on the traditional cash basis.
The annual budget of a municipality is an important exercise, one that plans for current and future activities and acquisitions. A key outcome of the annual budget is a tax rate, which Council is asked to approve. This tax rate is determined on a cash basis and is not required to include the PSAB requirements of accrual accounting and accounting for non-financial assets and liabilities such as amortization expenses, post-employment benefits, and solid waste landfill and post-closure expenses.
Amortization Expenses
The 2019 amortization expense reported on the consolidated financial statements totaled $609,323. Theoretically this amount represents the annual use of Town assets. Taking into account new assets coming into service in 2020 along with the existing asset base, amortization projections are expected to exceed $645,000 for 2020.
The Town of Thessalon does not budget for amortization expenses; however, the Town does budget to provide to reserve(s) and Reserve Funds. In the 2019 budget a total of $895,000, was transferred into Reserve(s) and Reserve Funds.
By definition, amortization expense is the attribution of capital cost over the useful life of the asset. However, amortization is also a good tool to predict the future annual financial commitment of asset replacements. Given this fact, it is reasonable to expect that as the Town’s asset inventory and associated amortization expenses continue to grow, deficits may occur. As such, the consideration of a dedicated capital levy in future years may be needed to ensure that the Town’s tangible capital assets are being replaced in a timely manner without large fluctuations in the tax rate or the issuance of debt.
Post-employment benefits expenses
Post-employment expenses for employees, upon retirement after having served more than five (5) consecutive full-time years of employment, shall be entitled to a retirement allowance equal to one-half (1/2) the number of sick days standing to their credit, and in any event not to exceed three (3) months earnings at their current basic rate of pay.
The Town does annually budget for the current year’s costs of post- employment benefits by allocating 50% of accumulated sick days for all employees to a reserve for sick leave.
Solid waste landfill and post-closure expenses
Solid waste landfill and post-closure expenses is costs associated with the future closure of our landfill site.
The Town does annually budget for the current year’s costs of solid waste landfill and post-closure expenses by allocating a pre-determined amount to a reserve for Rose Lake post closure.
FINANCIAL IMPACT:
There is no financial impact to this report. To include amortization expenses in the 2020 budget would have required additional funding of approximately $645,000, which would have meant an increase to required dollars of 40.47%.
Respectfully submitted,
Debbie Rydall Deputy Clerk-Treasurer
GENERAL BUSINESS
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2381
Being a bylaw to appoint the Chief of the Town of Thessalon Fire Department.
WHEREAS the Fire Protection and Prevention Act, 1997, Section 6 (1) states: ‘If a fire department is established for the whole or a part of the municipality or for more than one municipality, the Council of the municipality or the Councils of the municipalities, as the case may be, shall appoint a fire chief for the fire department.’
AND WHEREAS the Council of the Corporation of the Town of Thessalon has enacted By-law 1311 to establish and regulate a Fire Department.
THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS that Scott Lawrence be appointed Chief of the Fire Department to serve until this by-law is rescinded, following the election of a new Fire Chief.
By-law Number 1516 is hereby rescinded.
PASSED in Open Council this 20th day of July, 2020.
______Mayor
Seal
______Clerk Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2382
Being a bylaw to appoint the Deputy Chief of the Town of Thessalon Fire Department.
WHEREAS the Municipal Act R.S.O. 1990 c. M45 provides that the Council may by by- law appoint such officers and servants;
AND WHEREAS the Council of the Corporation of the Town of Thessalon has enacted By-law 1311 to establish and regulate a Fire Department.
THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS that Ben Tetreault be appointed Deputy Fire Chief of the Fire Department to serve until this by-law is rescinded, following the election of a new Deputy Fire Chief.
By-law Number 1068 is hereby rescinded.
PASSED in Open Council this 20th day of July, 2020.
______Mayor
Seal
______Clerk Treasurer
THE CORPORATION OF THE TOWN OF THESSALON BY-LAW NUMBER 2383
Being a by-law to authorize the signing of an agreement between the Corporation of the City of Sault Ste. Marie and the municipal partners being the Town of Bruce Mines, the Township of Dubreuilville, the Township of Hilton, the Village of Hilton Beach, the Municipality of Huron Shores, the Township of Jocelyn, the Township of Johnson, the Township of Laird, the Township of MacDonald, Meredith & Aberdeen Additional, the Township of Michipicoten now the Municipality of Wawa, the Township of Plummer Additional, the Township of Prince, the Township of St. Joseph, the Township of Tarbutt & Tarbutt Additional, the Corporation of the Town of Thessalon, and the Township of White River, Garden River First Nation, and Batchewana First Nation of Ojibways for court administration and court support functions under the Provincial Offences Act and prosecutions of matters under Parts I and II of the Provincial Offences Act. WHEREAS the Municipal Act, 2001, Section c. 25, s. 5(3) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under section 8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS an inter-municipal service agreement is required to be made in support of a Memorandum of Understanding for the transfer of service delivery for all court administration and court support functions under the Provincial Offences Act and prosecutions of matters under Parts I and II of the Provincial Offences Act; AND WHEREAS the parties hereto have agreed to the City of Sault Ste. Marie being the service delivery agent to affect a seamless transition of Provincial Offences Act court administration and to sharing the net revenues on a population basis among the municipal partners; THEREFORE The Council of The Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: 1. The Mayor and Clerk-Treasurer are hereby authorized to sign, on behalf of the Corporation of the Town of Thessalon, the agreement between the Corporation of the City of Sault Ste. Marie and the municipal partners covering the period from April 1, 2020 to March 31, 2025.
2. This by-law shall come into force and take effect upon the immediate passing thereof by Council.
PASSED in open Council this 20th day of July, 2020.
______MAYOR Seal
______CLERK CORPORATION OF THE TOWN OF THESSALON BY-LAW NUMBER 2384
Being a By-Law to amend By-law Number 2108, being a by-law regarding the time for setting fires in the Town of Thessalon and the precautions to be observed.
WHEREAS Section 5(3) of The Municipal Act, 2001, S.O. 2001, C.25, as amended, (the “Municipal Act, 2001”) provides that powers of every Council are to be exercised by by-law unless specifically authorized to do otherwise;
AND WHEREAS Section 7.1 of the Fire Protection and Prevention Act, 1997, S.O. 1997, C.4, as amended, (the “FPPA”) provides that a Municipality may pass a by-law prescribing for the Municipality the times during which fires may be set in open air and the precautions to be observed by persons setting fires;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS:
1. Sections 2(d) and 15 of By-law Number 2108 are hereby amended as follows:
2. (d) the fire is at least three metres from any flammable materials; and
15. No Person shall start a fire outdoors in a restricted fire zone for the purpose of cooking or obtaining warmth except in an approved portable stove or a gas firepit.
2. This by-law shall come into force and take effect immediately upon the final passing thereof.
PASSED in Open Council this 20th day of July, 2020.
______Mayor
Seal
______Clerk-Treasurer
CORPORATION OF THE TOWN OF THESSALON BY-LAW NO. 2385
Being a By-law to amend Schedule “A” of By-law Number 1800, being a by-law for User Fees and Service Charges. WHEREAS Part XII of the Municipal Act, S.O. 2001, c. 25, as amended, states that despite any Act, a municipality and local board may pass by-laws imposing fees or charges on any class of persons, for services or activities provided or done by or on behalf of it, and, and for the use of its property including property under its control; AND WHEREAS it is deemed necessary to amend Schedule “A” of By-law Number 1800; NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: 1. Council hereby authorizes the user fees and service charges described in Schedule “A” amended.
2. All previous By-laws amending Schedule “A” are hereby rescinded.
3. This by-law shall come into force and take effect upon the final passing thereof.
PASSED in Open Council this 20th day of July 2020.
______Mayor
Seal
______Clerk-Treasurer
CORPORATION OF THE TOWN OF THESSALON USER FEES & SERVICE CHARGES By-Law Number 1800 - Schedule "A" as Amended by By-law 2258
Services Offered Current Fee HST Total
ADMINISTRATION
Certificates and Statements - Tax Certificate 25.00 no 25.00 - Tax Statement 5.00 no 5.00 - Zoning Statement 15.00 no 15.00 - Property Standards/Easement Statement 15.00 no 15.00 - Water Statement 15.00 no 15.00 - Tender Documents 10.00 1.30 11.30
Dog Tags - Spayed or Neutered 5.00 no 5.00 - Not Spayed or Neutered 15.00 no 15.00 - Replacement Tag 1.00 no 1.00 Proof of Rabies Vaccination must be shown prior to issuing tag
Licences - Lottery - Bingo Licence (six months) 130.00 no 130.00 - Lottery - Bingo Licence (one year) 260.00 no 260.00 - Lottery - Nevada 27 boxes 65.00 no 65.00 - Lottery - Nevada 54 boxes 130.00 no 130.00 - Lottery - Raffle/Bazaar 5.00 no 5.00 - Marriage 100.00 no 100.00
Photocopies Black Ink - 1 to 9 copies 0.25 0.03 0.28 - 10 or more copies 0.15 0.02 0.17
Photocopies Coloured Ink - 1 to 9 copies 1.00 0.13 1.13 - 10 or more copies 0.75 0.09 0.84
Council Minutes will be charged out at photocopy rate Bylaws, Budget Sheets, Financial Statements n/c n/c
Board Room Rental (187 Main Street) 1 - 4 hours 25.00 3.25 28.25 Full Day 40.00 5.20 45.20
Fire Permits per month 5.00 no 5.00 seasonal 30.00 no 30.00 10.00
Cemetery Administration Fee 17.70 2.30 20.00
Temporary Containment Unit 30 Day Permit 200.00 no 200.00
Freedom of Information Request - for manually searching a record per 1/4 hour 7.50 no 7.50 - for preparing a record for disclosure, including severing a part of the record per 1/4 hour 7.50 no 7.50
NSF Charge 45.00 no 45.00
Water/Sewer Bill Mailing Charge-effective January 1, 2017 2.00 no 2.00
Commissioning of Oaths Taxpayer 8.85 1.15 10.00 Non-Taxpayer 17.70 2.30 20.00
Medical Building Room 122 Day 50.00 6.50 56.50 Week 125.00 16.25 141.25 Month 500.00 65.00 565.00
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2386
BEING A BY-LAW to confirm the proceedings of the regular meeting of Council held on July 20, 2020.
WHEREAS Section 5, Subsection 3 of the Municipal Act, R.S.O. 2001, c. 25, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;
AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or Committee of Council does not lend itself to an individual by-law;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS:
1. The actions of Council at its regular meeting on July 20, 2020 in respect to each motion, resolution and other action passed and taken by the Council at its said regular meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. The Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.
3. This by-law shall come into force and take effect immediately upon the final passing thereof.
PASSED in Open Council this 20th day of July, 2020.
______Mayor
Seal
______Clerk Treasurer