ELITE ATHLETES AND TEAM OFFICIALS GUIDE V1.1
AUGUST 23, 2014
GENERAL INFORMATION 4
INTRODUCTION 4 REVISION HISTORY 4 KEY DATES 4 KEY CONTACTS 4 CONTACT DETAILS 5 TV LIVE COVERAGE 5
VENUE 5
VENUE 5 ELITE ATHLETES LOUNGE 5 DOPING CONTROL 5 MEDICAL SERVICES 5 BIKE MECHANIC SERVICE 6 INFORMATION CENTRE / LOC OFFICE 6 SECURITY 6
ACCOMODATION 7
POST‐OFFICE 7 BANK 7
TRANSPORTATION 7
TRAINING 8
TRAINING SESSIONS IN THE SWIMMING POOL 8 PUBLIC TRANSPORTATION 8 BIKE TRAINING 10 RUN TRAINING 11 COURSE FAMILIARIZATION 11 SWIM 11 BIKE / RUN 12
COMPETITION INFORMATION 12
COMPETITION SCHEDULE 12 COMPETITION RULES 12 INFORMATION ABOUT THE FOP 13 START 13 SWIM COURSE 13 BIKE COURSE 13 WHEEL STATIONS 13 PENALTY BOX 13 RUN COURSE 13
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AID STATIONS 13 WEATHER CONDITIONS 14 RESULTS 14 PROTEST & APPEALS 14 ACCREDITATION 14 ACCREDITATION CARD REQUEST 14
VISA PROCEDURE 14
FIELD OF PLAY MAPS 15
MAP 1: COURSE MAP ELITE 15 MAP 2: RACE VENUES 16
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GENERAL INFORMATION
INTRODUCTION
The purpose of the Athletes and Team Officials Guide is to ensure that all Elite Athletes and Team Leaders are well informed about all procedures concerning the Vattenfall World Triathlon Stockholm 2014. Please keep in mind that this information can change and the final race information will be provided to the athletes and the team managers at the athletes’ briefing.
REVISION HISTORY
Version 1.1 – 2014‐08‐06. Updated information on swimming pools and lane reservations.
Version 1.0 – 2014‐07‐21
KEY DATES
Elite Athletes Briefing Thursday, August 21, 18.00 (Piperska Muren) Bike Familiarization Friday, August 22, 10.30 (Venue) Swim Familiarization Friday, August 22, 11.15 (Swim start) Elite Men Competition Saturday, August 23, 12.46 Elite Women Competition Saturday, August 23. 14.51
KEY CONTACTS
ITU Team Leader Enrique Quesada [email protected] +46 ITU Technical Delegate Hugh McAtamney [email protected] + 46 ITU Medical Delegate Dr. Lothar Schwarz [email protected]‐saarland.de +46 LOC Event Director Mattias Sjöberg [email protected] +46 708 428 528 LOC Office Coordinator Pernilla Johansson [email protected] +46 317 266 186 Chief Race Official Gunilla Bergström [email protected] +46 727 159 595
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CONTACT DETAILS
Swedish Triathlon Frederation Nedre Kaserngården 5 415 82 Göteborg Telephone: +46 317 266 186 E‐Mail: [email protected]
TV LIVE COVERAGE Race Channel Time Men SVT Saturday, August 23, 12:45 ‐13:45 Women SVT Saturday, August 23, 14:40 ‐ 15:55
VENUE
VENUE
The venue is located in the city centre of Stockholm at “Kungliga Slottet” (Royal Palace). The swimming will take place in Strömmen.
ELITE ATHLETES LOUNGE
Facilities including athletes’ lounge and toilets are provided to the athletes at the finish area “Slottsbacken”. Sealed bottles of water, fruit and energy bars will be offered to the athletes before and after the race in the athletes’ lounge.
DOPING CONTROL
Doping Control will be performed according to the ITU/WADA rules. Tests will be conducted at Piperska Muren (race briefing venue) after the race briefing and at First Hotel Reisen (next to the venue) after the races.
MEDICAL SERVICES
First Aid and Emergency Medical Services will be available at the venue on August 23 before and during the competition hours.
Medical and paramedical personnel from Eventa will be available throughout competition times. Several ambulances will be available to provide emergency transfer to hospital. A medical tent will be provided on site at the finish area.
Possible medical services at the venue are free of charge. Treatment in clinics and practices is to be paid by the participants.
Athletes / teams should ensure that they have appropriate medical insurance.
For medical questions, please contact the Race Medical Director, Linn Smith, at +46‐73‐637 56 26.
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BIKE MECHANIC SERVICE
We will offer a comprehensive bike mechanic support from August 21 until August 24 and is also available in case of emergency.
Onsite Services In Expo village at Skeppsbron Thursday 10:00 – 18:00 (elite only) Friday 10:00 – 20:00 Saturday 10:00 – 20:00 Sunday 08:00 – 18:00
In the athletes lounge at Slottsbacken Saturday 12:00 – 16:00 Sunday 12:00 – 17:00
INFORMATION CENTRE / LOC OFFICE
The LOC Information Office is located at the First Hotel Reisen, Skeppsbron (100m from the swim start), and is open daily from Tuesday, August 19 until Sunday, August 24.
First Hotel Reisen Skeppsbron 12 111 30 Stockholm
LOC Office: +46 31 726 61 86 (only during opening hours!) LOC Contact: Pernilla Johansson, +46 31 726 61 86
ITU Office: First Hotel Reisen ITU Contact: Hugh McAtamney +46
Opening hours: Tuesday, August 19, 10:00 – 17:30 Wednesday, August 20, 10:00 – 17:30 Thursday, August 21, 10:00 – 17:30 Friday, August 22, 8:00 – 18:00 Saturday, August 23, 8:00 – 20:00 Sunday, August 24, 8:00 – 20:00
A sports information and transfer desk will also be located at the official hotel, First Hotel Reisen. It is open daily from Wednesday‐Monday. 9.00‐18.00. Information will also be posted in the lobby at Clarion Hotel Amaranten.
SECURITY
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A private security company, G4S, will be responsible for the venue security and community police and Field of Play (FOP) marshals will patrol around the Field of Play. Police and a certified traffic management company will manage the road closures and the traffic around the course.
ACCOMODATION
The official hotel of the race is the First Hotel Reisen, located 100m from the swim start. The second official hotel is Clarion Hotel Amaranten, located on Kungsholmen, near the central station, approx. 2km from the race venue. If you are interested in booking you are welcome to contact:
Pernilla Johansson, Swedish Triathlon Federation [email protected]
POST‐OFFICE
The nearest post office is located on Gamla Stan close to Slussen. The post office actually part of a grocery store called Coop Nära
Coop Nära Järntorget 80 111 29 STOCKHOLM
Telephone +46 (0)8 20 21 02
Opening Hours Monday ‐ Friday 7.00‐22.00 Saturday ‐ Sunday 9.00‐22.00
BANK
The nearest bank is Handelsbanken. It is located within a 7 minute walk of the official hotel.
Handelsbanken Kornhamnstorg 51 111 27 Stockholm
Telephone +46 (0)8 545 213 40
TRANSPORTATION
The LOC will provide free transportation for the elite athletes and their team officials from the airport – hotel – airport.
You will find the online booking form at: http://www.surveymonkey.com/s/WTS2014transfer. Should you require help please contact Judith Matz at [email protected] or via phone at +46 725 00 99 70
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TRAINING
TRAINING SESSIONS IN THE SWIMMING POOL
Pre‐competition swimming training can be done at Eriksdalsbadet (50m pool) (Unfortunately the pool at Kronobergsbadet is closed for maintenance).
There is free admission for athletes if you show your accreditation card at the entrance. Should you want to swim before the race briefing, you can pick up your accreditation at the First Hotel Reisen on Skeppsbron (next to the venue).
We have reserved the following lanes/times at Eriksdalsbadet: ‐ Tuesday August 19th. 2 lanes 10‐15 ‐ Wedensday August 20th. 4 lanes 10‐15 ‐ Thursday August 21st. 4 lanes 10‐15 ‐ Friday August 22nd. 4 lanes 10‐15 (Please note that there’s the bike familiarization at 10.30 and swim familiarization at 11.30)
Coaches can reserve lanes by sending an email to info@stockholm‐tri.se no later than Sunday, August 17th. Lanes not reserved by then will be cancelled.
Eriksdalsbadet is located within walking distance from the Skanstull metro station. To get there from the First Hotel Reisen, walk to the Gamla Stan metro station (8 minutes), take the green line in the direction Hagsätra, Farsta stand or Skarpnäck (it does not matter which because you will get off before the line splits) for 3 stops and get off at Skanstull.
Eriksdalsbadet Hammarby Slussväg 20 118 60 Stockholm
The pool is open as follows:
Monday – Thursday 09:00‐20:00 Friday 09:00‐19:00 Saturday 09:00‐17:00 Sunday 09:00‐17:00
Price for admission is:
Adult 90 SEK Student 60 SEK Children 4‐19 years old 40 SEK
Athletes train in the swimming pool at their own risk. Please note: Lane reservations have not been confirmed yet.
PUBLIC TRANSPORTATION
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The official hotel First Hotel Reisen (as well as the race venue) is within a short walking distance from the “Slussen” (red/green line), “Gamla Stan” (red/green line) and “Kungsträdgården” (blue line) subway stations.
The Clarion Hotel Amaranten, which is next door to “Piperska Muren”, where the race briefing is being held is close to the “Rådhuset” subway station (blue line).
The swimming pool at Eriksdalsbadet can be reached via the green line of the Stockholm subway. Get off at the station “Skanstull”. The swimming pool at Kronobergsbadet can be reached via the blue line, “Rådhuset”. It’s withing walking distance from the Clarion Hotel Amaranten.
Figure 1: Stockholm subway system
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BIKE TRAINING
First Hotel Reisen
Starting at the race venue. Head east along the water on “Strandvägen”, towards Gärdet and Djurgården. There are cycling loops on both Djurgården and Gärdet which can be repeated as many times as desired. The roads are quiet and well paved. In addition, they offer picturesque views.
The route is not closed to traffic. You are cycling at your own risk.
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RUN TRAINING
Here is a suggestion for running training. An online map can be found here. The loop is 9km. You will also find maps in the LOC office.
COURSE FAMILIARIZATION
SWIM
You will be able to familiarize yourself with the swimming course on Friday, August 22 from 11.15 to 12.15. The location will be the same as the start of the race, “Skeppsbron”.
Please note: It is forbidden to swim outside the test swimming zone at any time because of safety reasons and shipping traffic!
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BIKE / RUN
You will be able to familiarize yourself with the bike course on Friday, August 22 at 10.30. Athletes gather at the top of the hill outside the Royal Palace (transition exit). You will be escorted by police for two laps on the bike course.
Please note, that the official race courses are otherwise not open for training before the races. The race courses are in general NOT suitable for training.
COMPETITION INFORMATION
COMPETITION SCHEDULE
Activity Time Place Thursday, August 21 LOC Information Office 10:00 – 17:30 First Hotel Reisen, Skeppsbron Bike Mechanic Services 10:00 – 18:00 Expo village, Skeppsbron Elite Athletes Briefing 18:00 – 19:00 Piperska Muren, Kungsholmen Athletes Dinner 19:00 – 20:00 Piperska Muren, Kungsholmen Friday, August 22 LOC Information Office 10:00 – 17:30 First Hotel Reisen, Skeppsbron Bike Mechanic Services 10:00 – 20:00 Expo village, Skeppsbron Bike course Familiarization 10.30 Skeppsbron, Venue Swim Familiarization 11.15‐12.15 Skeppsbron, Pontoon Saturday, August 23 LOC Information Office 08:00 – 20:00 First Hotel Reisen, Skeppsbron Athlete Lounge open (Men) 11:00 ‐ 16:00 Slottsbacken Transition Zone Check‐in 11:30 ‐ 12:15 Slottsbacken, Transition Athletes Warm up 11:00 ‐ 12:10 Skeppsbron, Pontoon Athletes Introduction 12:41 Skeppsbron, Pontoon Elite Men Competition 12:46 Skeppsbron, Pontoon Athlete Lounge opens (Women) 11:50 – 12:50 Slottsbacken Bike Mechanic Services 10:00 – 20:00 Expo village, Skeppsbron Bike Mechanic Services 11:00 – 15:00 Athletes lounge, Slottsbacken Transition Zone Check‐in 13:45 ‐ 14:15 Slottsbacken, Transition Athletes Warm up 13:00 ‐ 14:15 Skeppsbron, Pontoon Athletes Introduction 14:46 Skeppsbron, Pontoon Elite Women Competition 14:51 Skeppsbron, Pontoon
For further details please see: http://stockholm.triathlon.org/elite/
COMPETITION RULES
The race will follow the latest published competitions rules of the International Triathlon Union.
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INFORMATION ABOUT THE FOP
START
The start area is at “Skeppsbron”. Athletes will start from a pontoon (0,6m high) and stand in a starting position approximately 70cm wide. The Race Referee with the assistance of ITU Technical Officials, who are assigned to the start, will start each race.
The athletes are required to leave their last minute gear at the swim start inside a dedicated box and the LOC will carry those bags back to the Athletes’ Lounge.
SWIM COURSE
There is one lap to swim. The first turn is in 340m. You will exit via stairs on the side of the start pontoon.
The water temperature in “Strömmen” at the end of August can be expected to be roughly 15‐19°C.
You will find actual information about the water temperature on the website: stockholm.triathlon.org
BIKE COURSE
Generally flat profile with the exception of the Palace hill. There are five laps of 4,2 km to ride. The route is technically demanding, due to many changes of direction and tight turns. Generally good tarmac, approximately 1km of cobblestone per lap. Athletes who are lapped are taken out of the race. The “first runner, last biker”‐scenario is applicable for this event. In this case the biker will be taken off the course.
WHEEL STATIONS
There will be two wheel stations. The first one will be a neutral wheel station with LOC provided wheels, located shortly after the downhill after the transition area. The second station will be adjacent to the penalty box, just before entering the transition area at Skeppsbron. Here you can place your own wheels.
PENALTY BOX
The penalty box is 20m from the entrance to the transition area.
RUN COURSE
Generally flat course except of the Palace hill. There are two laps of 2.5km to run. Two 180° turns per lap. Surface mostly cobblestone and tarmac.
AID STATIONS
The aid stations are located on the run course at km 0.0 and km 1.3. Closed 0.5 liter bottles of sealed water will be handed out.
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WEATHER CONDITIONS
Despite its northern location, Stockholm has relatively mild weather compared to other locations at similar latitude, or even farther south. Temperatures in August range between 13°C to 20°C with an average of 16.3°C.
RESULTS
Results will be uploaded live at the ITU’s official website: www.triathlon.org
All the results information will be distributed to the Team Leaders at the LOC Information Office.
PROTEST & APPEALS
Standard procedures will be followed according to the ITU Competition Rules.
ACCREDITATION
LOC will provide all athletes, coaches, technical officials, journalists, etc. with an official accreditation card according to the ITU Event Operational and Technical Requirements.
Accreditation cards for athletes and coaches will be handed out during the official registration on August 21 after the Race Briefing at the Piperska Muren.
Only accredited persons will be allowed to access certain venue areas. Accreditation cards are number‐coded and provide access to specific areas of the competition areas. All accredited persons are requested to carry their accreditation cards with them at all times and to show them upon request.
ACCREDITATION CARD REQUEST
National Federation representatives and observers apply for accreditation by sending their request to the ITU.
VISA PROCEDURE
Please mail all the required information (Visa Support Letter Information), if required for your entrance to the country of Sweden, to the ITU: [email protected].
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FIELD OF PLAY MAPS
MAP 1: COURSE MAP ELITE
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MAP 2: RACE VENUES
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