qathet Regional District REGIONAL BOARD
MINUTES – August 23, 2018
The REGIONAL BOARD meeting was held in the Regional District Boardroom on Thursday, August 23, 2018, commencing at 7:00 PM
Present: Director Patrick Brabazon, Chair Director Merrick Anderson Director Russell Brewer Director CaroleAnn Leishman Director Colin Palmer Alternate Director Alan Rebane Alternate Director Terry Hollo
Regrets: Director Sandy McCormick
Staff Present: Al Radke, Chief Administrative Officer Matt O'Halloran, Manager of Administrative Services Patrick Devereaux, Manager of Operational Services
1. CALL TO ORDER Chair Brabazon called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA A. Rebane / M. Anderson THAT the Agenda be approved with an additional item of New Business; request for Fall Fair bus service.
MOTION CARRIED UNANIMOUSLY.
3. ADOPTION OF MINUTES 3.1 Minutes of the Regular Board Meeting - July 26, 2018
M. Anderson / R. Brewer THAT the Minutes of the Regular Board Meeting, held July 26, 2018 be adopted.
MOTION CARRIED UNANIMOUSLY.
Page 2 of 12 Minutes – Regional Board August 23, 2018
4. CORRESPONDENCE 4.1 Correspondence dated August 1, 2018 from Rosemary Morgan, Secretary, Powell River Therapeutic Riding Association re Letter of Appreciation
A. Rebane / C. Palmer THAT the correspondence dated August 1, 2018 from Rosemary Morgan, Secretary, Powell River Therapeutic Riding Association re Letter of Appreciation be received.
MOTION CARRIED UNANIMOUSLY. 4.2 Correspondence dated July 15, 2018 from Heather Baldwin, President, Powell River Hospice Society re Letter of Appreciation
C. Leishman / C. Palmer THAT the correspondence dated July 15, 2018 from Heather Baldwin, President, Powell River Hospice Society re Letter of Appreciation be received.
MOTION CARRIED UNANIMOUSLY. 4.3 Correspondence dated August 17, 2018 from Frances Ladret, President, Life Cycle Housing Society re a Letter of Support
C. Palmer / M. Anderson THAT the correspondence dated August 17, 2018 from Frances Ladret, President, Life Cycle Housing Society re a letter of support be received; and THAT the Board authorize a letter of support.
MOTION CARRIED UNANIMOUSLY. 4.4 Correspondence dated August 20, 2018 from Peter Stockdill, Council of BC Yacht Clubs, re Crown Land Tenure, Licence of Occupation (Aquaculture - Shellfish), in Baker Passage, North Side of Hernando Island, in Electoral Area A
C. Palmer / A. Rebane THAT the correspondence dated August 20, 2018 from Peter Stockdill, Council of BC Yacht Clubs, re Crown Land Tenure, Licence of Occupation (Aquaculture - Shellfish), in Baker Passage, north side of Hernando Island, in Electoral Area A be received.
MOTION CARRIED UNANIMOUSLY. 4.5 Correspondence dated August 20, 2018 from Ted Olynyk, BC Hydro, re Beautification Fund Reminder
C. Leishman / T. Hollo THAT the correspondence dated August 20, 2018 from Ted Olynyk, BC Hydro, re Beautification Fund Reminder be received.
MOTION CARRIED UNANIMOUSLY.
Page 3 of 12 Minutes – Regional Board August 23, 2018
5. CHAIR'S REPORT Chair Brabazon reported on the following meetings and activities: • Meeting regarding the proposed Wildlife Rehabilitation Centre. A few options were presented. • Discussions regarding the name change for the park in Lund.
6. DIRECTOR REPORTS Director Anderson reported on the following activities and meetings: • Fall Fair on Lasqueti Island • Local Candidate declared
Alternate Director Hollo reported on the following activities and meetings: • Roots and Blues • Sandcastle weekend • Run the Rock • OCP completed Phase 2, now entering Phase 3 Director Leishman reported on the following activities and meetings: • City purchased two additional electric charging stations • Recreational Cannabis bylaw passed first and second reading, Public Hearing to follow Director Brewer reported on the following activities and meetings: • City approved the change of scope for the extension of airport runway • Thanked the Board for the letter of support for the application to rural dividend program • Rise and Report regarding on transfer former Townsite Hospital property to Tla'amin Nation • Brought bylaw to allow mobile street vending
7. RESOLUTIONS - PLANNING COMMITTEE 7.1 Status Update - Electoral Area D Official Community Plan Project
T. Hollo / C. Palmer THAT the Board receive the Community Engagement Report for the new Electoral Area D Official Community Plan and direct staff to advance to Phase 3 of the planning process.
MOTION CARRIED UNANIMOUSLY.
Page 4 of 12 Minutes – Regional Board August 23, 2018
7.2 Application for Crown Land Tenure, Licence of Occupation (Aquaculture - Shellfish) (BC Land File No. 1414830) in Baker Passage, north side of Hernando Island, in Electoral Area A.
T. Hollo / C. Palmer THAT the Board object to the application on the basis of the following motion, carried by the Board at its regular meeting held May 24, 2018: WHEREAS this Regional District shares the concerns regarding environmental change due to geoduck aquaculture and Association of Vancouver Island and Coastal Communities resolution R22 called for ecosystem based study; THEREFORE this Regional District does not support the Pacific Shellfish aquaculture application in the Strait of Georgia, near Stradiotti Reef, Savary Island, Electoral Area A.
MOTION CARRIED UNANIMOUSLY. 7.3 Crown Land Tenure, Commercial General, District Lot 510, Sturt Bay, Texada Island, Electoral Area D
T. Hollo / C. Palmer THAT the Board advise the Ministry of Forests, Lands, Natural Resource Operations, and Rural Development that qathet Regional District has no objection to the application for a Crown Land Tenure for Commercial General (BC Land File No. 2412046), District Lot 510, in Sturt Bay, Texada Island, in Electoral Area D.
MOTION CARRIED UNANIMOUSLY. 7.4 Crown Land Tenure, Licence of Occupation (Aquaculture - Shellfish), Northeast Bay, Texada Island, Electoral Area D
This item was not considered.
8. RESOLUTIONS - COMMITTEE OF THE WHOLE - 2 8.1 Dale Littlejohn, Executive Director, Community Energy Association re Benefits of Becoming a FCM-PCP Member
C. Leishman / R. Brewer THAT the Regional District join the Federation of Canadian Municipalities Partners for Climate Protection program.
MOTION CARRIED UNANIMOUSLY.
Page 5 of 12 Minutes – Regional Board August 23, 2018
8.2 Esther Dyck and Pam Brown from Myrtle Creek Stewards Trout Unlimitedre Wetland Presentation
A. Rebane / C. Palmer THAT the information provided by the delegation be referred to the Planning Committee for staff comment.
MOTION CARRIED UNANIMOUSLY. 8.3 Paul Kamon, Sunshine Coast Tourism,re Update on Activities and Funding Request - Further consideration of delegation request from the Regular Committee of the Whole meeting, held February 15, 2018
R. Brewer / C. Leishman THAT staff be directed to bring back policy options for an updated Grant-in-Aid and Economic Development framework.
MOTION CARRIED UNANIMOUSLY. 8.4 Correspondence dated July 27, 2018 from Selina Robinson, Minister of Municipal Affairs and Housing re: Proposed dissolution of the Lund Waterworks District
R. Brewer / C. Leishman THAT the Regional District attempt to arrange a meeting with Selina Robinson, Minister of Municipal Affairs and Housing at UBCM re: the Lund Waterworks District.
MOTION CARRIED UNANIMOUSLY. 8.5 Correspondence dated August 6, 2018 from Kevin and Lisa, Shelter Point Park Caretakers re Harvesting Shellfish on Foreshore Lease of Park
T. Hollo / M. Anderson THAT the Regional District send a letter to the Department of Fisheries and Oceans requesting more enforcement regarding shellfish harvesting activities on Texada Island, and that staff be directed to investigate additional bylaw opportunities. T. Hollo / C. Leishman THAT the motion be amended to include the following after "Texada Island,": targeted to the drivers of the trucks who are moving the shellfish,
MOTION CARRIED UNANIMOUSLY.
MAIN MOTION, AS AMENDED, CARRIED UNANIMOUSLY. 8.6 Connected Coast Project
M. Anderson / T. Hollo THAT the Board promote the Connected Coast Project to local Internet Service Providers and encourage them to explore means and ways of expanding their services to the unserved areas of qathet Regional District via access to the sub-sea fibre optic infrastructure.
MOTION CARRIED UNANIMOUSLY. Page 6 of 12 Minutes – Regional Board August 23, 2018
8.7 Savary Island Wharf Approach
M. Anderson / T. Hollo THAT the Board advise the Association of Savary Island Committee (ASIC) that the most feasible and cost effective course of action with regard to the wharf approach and moorings inhibiting night time medical evacuation operations be communicated to the 800 plus ASIC membership from ASIC in its monthly communications; and THAT the Board direct staff to provide communication material in the form of a map to ASIC.
MOTION CARRIED UNANIMOUSLY. 8.8 Tree Hazard Management Policy
R. Brewer / C. Leishman THAT the Board adopt the changes to Policy 1.14 - Tree Hazard Management Policy.
MOTION CARRIED UNANIMOUSLY. 8.9 Responsible Conduct
R. Brewer / C. Leishman THAT the Regional District postpone consideration of Policy 1.15 - Principles of Engagement with First Nations.
MOTION CARRIED UNANIMOUSLY. R. Brewer / C. Leishman THAT staff be directed to bring forward consideration to update the existing Protocol Agreement for Communication and Cooperation with Tla'amin Nation.
MOTION CARRIED UNANIMOUSLY. 8.10 Asset Disposal, Savary Island Wharf Gangway
M. Anderson / T. Hollo THAT the Committee recommend the Board direct staff to not dispose of asset ‘Savary wharf gangway’; and THAT the Committee recommend the Board direct staff to credit the Savary Island Marine service with the recognized value of $5,000 from the respective service for which it is put to use.
MOTION CARRIED UNANIMOUSLY.
Page 7 of 12 Minutes – Regional Board August 23, 2018
8.11 Public Information for Assent Voting – Bylaws No. 530 and 531
A. Rebane / C. Palmer THAT the Board approve the synopsis of Bylaw No. 530, for notices associated with the referendum on October 20, 2018, as follows: Bylaw No. 530 – “Sub-Regional Recreation Contribution Service Establishment Bylaw No. 530, 2018” – The general intent of this bylaw is to establish a service to provide financial assistance to City of Powell River for the operation of the City's Recreation Complex. The area that is subject to the bylaw is all of Electoral Area A, excluding Savary Island, and all of Electoral Areas B and C. The maximum annual taxation for the service is $178,000, or a residential rate of $0.153249/$1000 of net taxable value on land and improvements.
MOTION CARRIED UNANIMOUSLY. M. Anderson / T. Hollo THAT the Board approve the synopsis of Bylaw No. 531, for notices associated with the referendum on October 20, 2018, as follows: Bylaw No. 531 – “Lasqueti Island Health Centre Contribution Service Establishment Bylaw No. 531, 2018” – The general intent of this bylaw is to establish a service to provide financial assistance by agreement with the Lasqueti Last Resort Society for the operation of a health care facility on Lasqueti Island. The area that is subject to the bylaw is all of Electoral Area E. The maximum annual taxation for the service is $45,000.
MOTION CARRIED UNANIMOUSLY. A. Rebane / M. Anderson THAT the Regional District host one public information meeting regarding Bylaw 530, in advance of 2018 General Local Elections.
MOTION CARRIED UNANIMOUSLY.
Page 8 of 12 Minutes – Regional Board August 23, 2018
Director Brewer declared a conflict and left the meeting at 6:38 p.m. 8.12 Liability Insurance – Powell River Outdoor Recreation Users Group
A. Rebane / C. Palmer THAT the Board approve the qathet Regional District entering into Service Provider Agreements with the following groups for the development and management of the network of trails and recreational amenities on land and water which are identified in the Powell River Regional District Regional Trails Plan dated December, 2016:
• Bloody Old Men’s Brigade (BOMB Squad) • Powell River Cycling Association (PRCA) • Knuckleheads Winter Recreation Association (KWRA) • Powell River ATV Club (ATV); and THAT the agreements continue in perpetuity until they are cancelled by the qathet Regional District; and THAT the annual cost of the coverage be included in the annual budget for the Regional Parks Service.
MOTION CARRIED UNANIMOUSLY.
Director Brewer returned to the meeting at 6:40 p.m. 8.13 Social Planning Services
A. Rebane / C. Palmer THAT the Board direct staff to bring back a report regarding a sub- regional social planning service establishment bylaw (Electoral Areas A, B, C, D & E) to a future meeting this fall.
MOTION CARRIED UNANIMOUSLY. 8.14 Ministry of Environment Engagement at 2018 UBCM Conference
M. Anderson / T. Hollo THAT the Board engage with the Ministry of Environment and Climate Change Strategy at the 2018 Union of BC Municipalities conference, on September 10 – 14, 2018 in Whistler, BC, to expedite the approval process of the Solid Waste Management and Resource Recovery Plan, Lasqueti Island Sub Plan submitted in December 2017, and the Powell River Marine Avenue Site Closure Plan submitted in December 2014.
MOTION CARRIED UNANIMOUSLY.
Page 9 of 12 Minutes – Regional Board August 23, 2018
8.15 Updated Recycle BC Program Plan
A. Rebane / C. Palmer THAT the Board receive the Recycle BC program plan update report dated August 16, 2018 as information; and THAT the Board direct staff to provide feedback in favour of Recycle BC’s plan update by the September 6th, 2018 deadline.
MOTION CARRIED UNANIMOUSLY. 8.16 Lund Waterworks District Grant Request
R. Brewer / C. Leishman THAT the Board respectfully deny the Lund Waterworks District request for a Community Works Fund grant and encourage them to seek services from the Municipal Finance Authority, in particular, pooled leasing and short term investment pools.
MOTION CARRIED UNANIMOUSLY. R. Brewer / C. Leishman THAT the Board write Selena Robinson, Minister of Municipal Affairs and Housing once again to include the following points:
• re-emphasize the cost factor magnitude and who is solely involved in a dissolution of Lund Waterworks District; • inform how governance, resources and expertise are negligible in comparison to the monetary considerations; • express that the qathet Regional District is on good terms with the Lund Waterworks District regarding a conversion; • illustrate the geographical and futuristic challenges regarding a conceptual regional water transmission line; • reveal how complicated the situation is with the Environment Quality Program not allowing the stacking of senior government funding, Community Works Fund included; • demonstrate how unachievable the immediate financial proposition is based on regional district service delivery legislation and no service establishing bylaw in place; • and lastly, request a meeting with her to discuss the matter in greater detail.
MOTION CARRIED UNANIMOUSLY. 8.17 qathet Regional District Solid Waste Bylaw No. 532, 2018
C. Leishman / R. Brewer THAT the Board adopt and implement the "Waste Management Conversion and Service Establishment Bylaw No. 532, 2018".
MOTION CARRIED UNANIMOUSLY.
Page 10 of 12 Minutes – Regional Board August 23, 2018
8.18 Gillies Bay Old School Parking Lot Graded Aggregate Seal Coat (Chipseal) Single Source in 2019
C. Leishman / R. Brewer THAT the Board direct staff to proceed with single sourcing, as per Bylaw No 454.2, Provision 1.4.13.2, a chipseal surface on the Gillies Bay Old School Parking lot from Capilano Highways in 2019 instead of a standard hot mix asphalt paved surface in 2018.
MOTION CARRIED UNANIMOUSLY. 8.19 Installation of Signs - Wild Ocean Whales Society
C. Leishman / R. Brewer THAT the Regional District enter into an agreement with the Wild Ocean Whale Society (WOWS) for installation of coin-operated binoculars and interpretative signage by Regional District staff at Shelter Point Regional Park, and for interpretive signage at the approach to the Savary Island Dock; and, THAT WOWS be permitted to retain all revenues received from the public’s use of the coin- operated binoculars; and THAT WOWS be required to clean and maintain and replace binoculars as required; and THAT any costs for installation or for sign holders not provided by WOWS be funded through the Regional Parks Service reserve fund.
MOTION CARRIED UNANIMOUSLY.
9. BYLAWS 9.1 qathet Regional District Solid Waste Regulation and Tipping Fee Bylaw No. 532, 2018
C. Leishman / A. Rebane THAT “qathet Regional District Solid Waste Regulation and Tipping Fee Bylaw No. 532, 2018” be given first reading.
MOTION CARRIED UNANIMOUSLY. C. Leishman / A. Rebane THAT “qathet Regional District Solid Waste Regulation and Tipping Fee Bylaw No. 532, 2018” be given second and third reading.
MOTION CARRIED UNANIMOUSLY. C. Leishman / A. Rebane THAT “qathet Regional District Solid Waste Regulation and Tipping Fee Bylaw No. 532, 2018” be adopted.
MOTION CARRIED UNANIMOUSLY.
Page 11 of 12 Minutes – Regional Board August 23, 2018
10. REPORTS 10.1 Lund Sewer Outfall
A. Rebane / T. Hollo THAT the Board approve a budget amendment to increase the 2018 capital budget for the Lund Sewer Service to allow for $105,000 of additional capital costs to renew and upgrade the Lund Sewer Outfall; and THAT the Board approve budget amendments to allocate $100,000 of Community Works Funds to the Lund Sewer Service Outfall renewal/upgrade project and to allocate $5,000 from the Lund Sewer Reserve to fund the project administration cost.
MOTION CARRIED UNANIMOUSLY.
11. NEW BUSINESS 11.1 2018 UBCM Convention
C. Palmer / M. Anderson THAT the Board authorize the attendance of interested Electoral Area Directors, Alternate Director Rebane, and the Chief Administrative Officer to the Union of BC Municipalities 2018 Convention held in Whistler during the week of September 10 – 14, and that all eligible expenses be paid; and THAT the Board review the convention attendance policy after the convention and align it with the current policy on delegate voting which prevails at all conventions.
MOTION CARRIED UNANIMOUSLY.
Alternate Director Rebane declared a conflict and left the open meeting at 7:46 p.m. 11.2 Request for Bus Service
C. Leishman / A. Rebane THAT the requested bus service for the Fall Fair be provided using $500.00 from the Electoral Area B Grant-in-Aid fund.
MOTION CARRIED UNANIMOUSLY.
Alternate Director Rebane returned to the meeting at 7:51 p.m.
Page 12 of 12 Minutes – Regional Board August 23, 2018
12. IN CAMERA SESSION 12.1 Proposed Closed Session
C. Leishman / M. Anderson THAT the Board move in-camera and that the meeting be closed to the public in accordance with sections 90 (1) (m) and (n) for personal information and the consideration of whether the meeting should be closed under this subsection or subsection (2).
MOTION CARRIED UNANIMOUSLY.
The meeting moved to In-Camera at 7:52 p.m. The open meeting resumed at 7:59 p.m. 13. ADJOURNMENT There being no further business, the meeting adjourned at 7:59 p.m.
Patrick Brabazon Matt O'Halloran Chair Manager of Administrative Services