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State of Maryland Invitation for Bids

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State of Maryland Invitation for Bids STATE OF MARYLAND DEPARTMENT OF PUBLIC SAFETY & CORRECTIONAL SERVICES INVITATION FOR BIDS FOR Reflective Validation Sheeting for Maryland Correctional Enterprises eMM No. MDQ003I 042561 ISSUE DATE: 111112019 MINORITY BUSINf,SS f,NTERPRISES ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION NOTICE TO VENDORS In order to help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding this solicitation. Please retum your comments with your response. [fyou have chosen not to respond to tlris Contract, please email or fax this completed form to the attention ofthe Procurement Officer (see Key Infonnation Sheet below for contact information). Title: Reflective Validation Sheeting for Maryland Correctional Enterprises Solicitation No: MDQ 003104256f L Ifyou have chosen not to respond to this solicitation, please indicate the reason(s) below: ) Other corr.rmitmemts preclude our participation at this time. ) The subject ofthe solicitation is not something we ordinarily provide. ) We are inexperienced in the work/commodities required. ( ) Specifications are unclear, too restrictive, etc. (Explain in RIMARKS section.) ( ) The scope ofwork is beyond our present capacity. ( ) Doing business with the State of Maryland is simply too complicated. (Explain in REMARKS secuon.) ( ) We cannot be competitive. (Explain in REMARKS section.) ( ) Time allotted for completion of the Bid/proposal is insufficient. ( ) Start-up time is insufficierrt. ( ) Bonding/lnsurance requirements are restrictive. (Explain in REMARKS section.) ( ) BidiProposal requirements (other than specificationsj -e un.eusonable or too risky. (Explain in REMARKS section.) ( ) MBE or VSBE requirements. (Explain in REMARKS section.) ( ) Prior Slate of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section.) ( ) Payment schedule too slow. ( ) Other: lfyou have 2' submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as ni-ded.). REMARKS: Vendor Name: Date: Contact Person: Phone ( ) Address: E-mail Address: sP 07.2017 STATE OF MARYLAND DEPARTMENT OF PUBLIC SAFETY & CORR,f,CTIONAL SERVICES IFB KEY INFORMATION SUMMARY SHEET Invitation For Bid: Reflective Validation Sheeting for Maryland Correctional Enterprises IFB lssue Date: tltll2Dlg Solicitation No.: MDQ 0031042561 Issuing Office: Maryland Correctional Enterprises Purchasing Department 7275 Waterloo Road Jessup, MD 20794 Procurement Oflicer: Louise Dotson Phone: 410-540-5421 Email: Dlmce- procurement_dpscs@maryland. gov Bid Submittal: Via fax, FerlEx, hand delivered. email or USPS to the Purchasing Dept, Orisinals reouired nrior to award. Bid Due Date and Time: February 12,2019 /2z00pl4 Maryland Correctional Enterprises Delivery Address: 7275 Waterloo Road Jessup, MD 20794 MDQ003r042468 SBRDesignated: No ALL INQUIRIES PERTAINING TO THIS SOLICITATION MUST BE SUBMITTED TO THE PROCUREMENT OFFICER IDENTIFIED ABOVE. sP 07.20t7 SECTION 1 - SPECIFICATIONS 1.I OBJECTIVE Department ofPublic Safety and Correctional Services/Maryland Correctional Enterprises (DPSCS/MCE) is soliciting bids to procure a five (5) year contract for Reflective Validation Sticker Sheeting and Validation Nested Forms to be delivered to MCE, RCI Graphics Plant, Roxbury Conectional Institution, 18701 Roxbury Road, Hagerstown, MD 21746. This procurement is being conducted under Small Procurement Regulations as set forth in Code of Maryland Regulations (COMAR) 21.05.07. The basis of award shall be the most favoriable evaluated bid price. Award is based on evaluated bid price and required bid samples. A bidder must meet all of the requirements requested in this solicitation and the successful Bidder (the Vendor) shall remain responsible for contract. In the event of tie bids, the provisions of coMAR 21.05.02.l4 shall determine the successful bidder. Samples must be reieived prior to bid openins per attached Specifications. All Invitation to Bids; affidavits, and/or responses to attachments shall be completed and submitted as indicated in the IFB Key Information Summary Sheet (near the beginning ofthe solicitation, after the Title Page and notice to Vendors). Multiple or alternate bids will not be accaptable unless otherwise stated in the solicitation documents. ll.l enluryhnUnlAnKEtpl,,q,Ce Each Bidder is requested to indicate its eMaryland Marketplace (eMM) vendor number on the bid form at the time of its submission to this IFB. Registration on eMM is free. eMM is an electronic commerce system administered by the Maryland Department of General In addition lerv1ces. to using the MCE Procurement email and possibly other means for transmitting the IFB and associated materials, the solicitation, Bidder questions and the Procurement Officer's responses, addenda and other solicitation-related information will be provided via eMM. - MCE is issuing this solicitation for the purpose ofobtaining Reflective Validation Sticker Sheeting and Validation Nested Forms for MCE's RCI Graphics Plant for continued production. Refer to attached Specifications for complete details ofProduct and required samples to be submitted. sP 07.2017 Vendor shall include the following information on all invoices; name of company, address, including 9 digit zip code, FEIN number, contact name and phone number. Failure to do so may result in delay of payment. All invoices are to be submitted to the followins email address or address: Dlmcean [email protected] OrMail: Maryland Correctional Enterprises 7275 Waterloo Road Jessup, MD 20794 The Department is committed to providing solicitations that are readily and easily responded to. If you choose not to respond to this solicitation, please fill out the Notice to Vendors sheet piovided in this solicitation and email it to the Procurement Offrcer indicated in the key information iheet. We will review your responses and suggestions. THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK sP 07.2017 SECTION 2 _ MANDATORY TERMS AND CONDITIONS 2.I INCORPORATION BY REFERENCE All terms and conditions of the solicitation and amendments tlereto will be made a part of the final contract which will be in the form of a blanket purchase order ("BPO") or purchase order ("PO"). See Section 2. 16. By submitting a bid in response to this solicitation, the Bidder, if selected for award as the Vendor, shall be deemed to have accepted all terms and conditions of the solicitation and subsequent BPO/PO. 2.2TAX EXEMPTION The Department is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. Exemption certificates shall be completed upon request. Where a Vendor is required to fumish and install material in the construction or improvement of real property in performance of a contract, the Vendor shall pay the Maryland Sales Tax and the exemption does not apply. 2.3 DELIVERY AND ACCEPTANCE 2.3'l Delivery shall be made in accordance with the solicitation specifications. The Department, in its sole discretion, may extend the time ofperformance for excusable delays due to unforeseeable causes beyond the Vendor's control. The Department unilaterally may order in writing the suspension, delay or intem:ption ofperformance hereunder. 2.3.2 The Department reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. Unless othervr.ise staled in the specifications, materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the date specified in the bid or proposal. Any marerial thit is delective or fails to meet the terms ofthe solicitation specifications shall be rejected. Rejected materials shall be promptly replaced. 2.3.3 The Department reserves the right to purchase replacement materials in the open market. Vendors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement. plus applicable expenses, if any. 2.3.4 If the vendor fails to make delivery in accordance with its quoted time fiame, and the Department is required to obtain the needed goods or services on the open market, the Vendor shall be liable for any excess costs to the Department. 2.4 INTELLECTUAL PROPERTY vendor agrees to indemnify and save harmless the state, its officers, agents and employees with respect to any claim, action, cost orjudgment for patent infringement, or trademark or copyright violation arising out ofpurchase or use of materials, supplies, equipment or services coveied by this Contract. 2.5 MARYLAND LAW PREVAILS The law of Maryland shall govem the interpretation and enforcement ofthis contract. sP 07.2u17 2.6 CHANCES This Contract may be amended only with the written consent of both parties. Amendments may not significantly change the scope ofthe Contract (including the Contract price). 2,7 DISPUTES Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title I 5, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 2l . 10. Pending resolution of a dispute, the Contractor shall continue to perform this Conkact, as directed by the Procurement Officer. 2.8 TERMINATION FOR NON-APPROPRIATION If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first
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