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Invitation for Bids STATE OF MARYLAND DEPARTMENT OF PUBLIC SAFETY & CORRECTIONAL SERVICES INVITATION FOR BIDS FOR Drawer Slides Maryland Correctional Enterprises eMMA No. BPM 020351 ISSUE DATE: 711512020 NOTICE A Prospective Bidder that has received this document from a source other than eMarylandMarketplace Advantage (eMMA) https://emma.maryland.qov/ should register on eMMA. MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION. NOTICE TO \'ENDORS In order to help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding this solicitation. Please return your comments with your response. Ifyou have chosen not to respond to this Contract, please email or fax this completed form to the attention ofthe Procurement Officer (see Key Information Sheet below for contact information). Title: Furniture Drawer Slides Solicitation No: BPM 020351 l. Ifyou have chosen not to respond to this solicitation, please indicate the reason(s) below: ( ) Other commitments preclude our participation at this time. ( ) The subject ofthe solicitation is not something we ordinarily provide. ( ) We are inexperienced in the work/commodities required. ( ) Specifications are unclear, too restrictive, etc. (Explain in REMARKS section.) ( ) The scope ofwork is beyond our present capacity. ( ) Doing business with the State of Maryland is simply too complicated. (Explain in REMARKS section.) ( ) We cannot be competitive. (Explain in REMARKS section.) ( ) Time allotted for completion ofthe Bid/Proposal is insufficient. ( ) Staft-up time is insufficient. ( ) Bonding/lnsurance requirements are restrictive. (Explain in REMARKS section.) ( ) Bid/Proposal requirements (other than specifications) are unreasonable or too risk, . (Explain in REMARKS section.) ( ) MBE or VSBE requirements. (Explain in REMARKS section.) ( ) Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section.) ( ) Payment schedule too slow. ( ) Other: 2. lfyou have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.). REMARKS: Vendor Name: Date: Contact Person: Phone (_) _ - Address: E-mail Address: STATE OF MARYLAND DEPARTMENT OF PUBLIC SAFETY & CORRECTIONAL Sf,RVICES IFB KEY INFORMATION SUMMARY SHEET Invitation For Bid: Furniture Drawer Slides for Marvland Correctional Enterprises IFB Issue Date: 7/2012020 Solicitation No,: BPM 020351 Issuing Office: Maryland Correctional Enterprises Purchasing Department 7275 Waterloo Road Jessup, MD 20794 Procurement Officer: Louise Dotson (P) 4r0-540-s421 (F) 410-540-5580 f,mail: Dlmcc- Drocurement dDscsaa)maryland.gov Bid Submittal: Via fax, Fed Ex, Hand Delivery, Email, UPS, or USPS to the Purchasing Dept. Oriqinals required nrior to award. Bid Due Date and Time: 8120D020 @2:00 pm Sample Submittal: **Must be sent and received prior to the bid opening** Maryland Correctional Enterprises/ Jessup Correctional Institution Furniture Manufacturing Shop 7800 MD House of Correction Road Jessup, MD 20794 Attn: Rick Patti Delivery Address: Maryland Correctional Enterprises 7275 Waterloo Road Jessup, MD 20794 SBRDesignated: No ALL INQUIRIES PERTAINING TO THIS SOLICITATION MUST BE SUBMITTED TO THE PROCUREMENT OFFICER IDENTIFIED ABOVE. SECTION 1 - GENERAL INFORMATION I.1 OBJECTIVE The Maryland Department of Public Safety and Conectional Services/Maryland Correctional Enterprises (DPSCS/MCE) is soliciting bids to procure Fumiture Drawer Slides for a period of one (l ) year with a one (1) year renewal option. The Fumiture Drawer Slides will be delivered to the Maryland Correctional Enterprises, Fumiture Plant, Jessup Correctional Institution, 7800 MD House of Correction Road, Jessup, MD 20794; Maryland Correctional Enterprises, Fumiture Restoration Plant, Eastem Conectional Institution, 30420 Revells Neck Rd, Westover, MD 21890 & Maryland Correctional Enterprises, Fumiture Plant, Westem Correctional Institution, 13800 McMullen Hwy, SW. Cumberland. MD 21502. 1.2 BASIS OF AWARI) This procurement is being conducted undcr Small Procurement Regulations (Code of Maryland Regulation (COMAR) $21.05.07). The basis of the award shall be the most favorable evaluated bid price. Award is based on evaluated bid price, submitted sample, specifications, and delivery time. A bidder, either directly or through its subcontractor(s), must be able to provide all services and meet all ofthe requirements requested in this solicitation and the successful Bidder (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work. In the event of tie bids. the orovisions of COMAR 21.05.02.i4 shall determine the successful bidder. 1.3 AL INT'ORMATI All bids, affidavits, and/or responses to attachments shall be submitted as indicated on the Key Information Sheet (near the beginning ofthe solicitation, after the Title Page and Notice to Vendors). Multiple or altemate bids will not be acceptable unless otherwise stated in the solicitation documents. 1.4 eMaryland MARKETPLACE ADVANTAGE Each Bidder is requested to indicate its eMaryland Marketplace Advantage (eMMA) vendor number on the bid form at the time of its submission to this IFB. Registration on eMMA is free. eMMA is the electronic commerce system for the State of Maryland. The IFB, Conference summary and attendance sheet, Bidders' questions and the Procurement Officer's responses, addenda, and other solicitation-related iniormation will be made available via eMMA. https://emma.marvland. gov/ I.5 SCOPE OF CONTRACT I .5.1 The estimated quantities represent an anticipated combined need for the above time frame and should not be construed as a fixed amount neither warranty nor guarantee by the State of Maryland for this contract period. 1.5.2 All contracts could be renewed for a period ofone (1) year by mutual consent of vendor and MCE. 1.5.3 Price Changes: All prices contained in the award as a result ofbid shall remain firm for a period of ninety (90) days from the effective date of the contract. No proposed price increase without bonafide documentation will be considered. A thirty (30) day notice for a price increase must be given in writing in order for a price increase to be considered. MCE reserves the right to accept or reject any request for a price increase. MCE reserves the right to terminate the contract for cause or due to non-perf,ormance by the vendor. In the event ofa price decrease, either by market changes or other conditions, MCE will be notified and receive the decrease. 1.5.4 Freight Charges: There are to be no freight or any other type of additional charges. The cost of shipping is to be included in the cost ofthe item being shipped. 1.5.5 The materials in the bid or proposal shall be delivered FOB destination. 1.5.6 Deliveries: Deliveries are to be made between the hours of 8:00 AM to 10:30 AM and./or l2:00 PM to 2:15 PM Monday thru Friday, except State and Federal holidays. The Plant Supervisor must be notified a day in advance in order to make arrangements; otherwise, the shipment may be refused. 1.5.7 A Slide Drawer sample of each size must be sent and received prior to the bid opening. Samples must be sent to: Maryland Correctional Enterprises, Jessup Conectional Institution, Furniture Shop, 7800 MD House of Correction Road, Jessup, MD 20794, Attn: Rick Patti. L5.8 Specifications: Product Ouantitv r Slide Drawer, 14" Full Extension 3,000 ST o Slide Drawer, 18" Full Extension 3,000 ST o Slide Drawer,20" Full Extension 6,000 ST . Drawer Slide Screws. #8 x %" 1.000/CN 150 CN a. All Drawer Slides Full Extension. Side Mount. Lever Release Drawer Slides with Hardware. b. The slides must be equivalent to Knape & Vogt Manufacture Company, Part #KV8400 B (Anochrome) c. Pair equals four (4) pieces and complete set of hardware to make the drawer operable. d. Precision Ball Full Extension load capacity: Steel bearings - 100 lbs/pr e. The recommended side space: +l/2", -0" f. 32mm Hole Spacing C. U.S. and /or European mounting h. Quit pin or hnger latch release i. Adjustment attaching tab j. Approximate Height: 1 %" I.6 INVOICING AND PAYMENTS Contractor shall include the following information on all invoices; name ofcompany, address, including 9 digit zip code, FEIN number, a contact name and phone number (including toll free) for placing orders. Failure to do so may result in delay ofpayment. All invoices are to be submitted to the followins email address or address: [email protected] OrMail: Maryland Correctional Enterprises 7275 Waterloo Road Jessup, MD 20794 The Department is committed to providing solicitations that are readily and easily responded to. Ifyou choose not to respond to this solicitation, please fill out the form provided in this solicitation and email it to the Procurement Officer indicated in the key information sheet. We will review your responses and suggestions and try to incorporate them in our procedures. SECTION 2 - TERMS AND CONDITIONS 2.1 INCORPORATION BY REFERENCE All terms and conditions of the solicitation and amendments thereto will be made a part of final Contract which will be in the form ofa blanket purchase order (BPO) or purchase order (PO). See Section 2.15. By submitting a bid in response to this solicitation, the Bidder, if selected for award as the Contractor, shall be deemed to have accepted all terms and conditions
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