UNIVERSITY INTERSCHOLASTIC LEAGUE REPORT OF REVENUES AND EXPENDITURES COMBINING ALL BUDGET GROUPS For the Fiscal Year Ended August 31, 2005
REVENUES: A Broadcast, Photo and Video Rights $ 183,275 AR Less: Amounts Paid to Participants -40,000 B Convention/Workshop Registration Fees 161,603 C Corporate Sponsor and Other Donations 154,033 D Drama Library Fees and Fines 10,014 E Entry Fees, Gate Receipts, Program Sales 3,857,167 ER Less: Rebates of Excess Revenue over Expenses -351,115 F Membership Fees 1,255,825 G Sales and Miscellaneous Income 861,123 H Waiver of Eligibility Fees 82,950
Total Revenues $ 6,174,875
EXPENDITURES: 1 Salaries and Wages $ 2,616,340 2 Payroll Related Costs 578,477 3 Professional Fees and Services 878,368 4 Travel 401,795 5 Materials and Supplies 36,595 6 Communication and Utilities 77,838 7 Repairs and Maintenance 72,539 8 Rentals, Leases and Facility Usage/Preparation 260,005 9 Printing and Reproduction 332,924 10 Other Operating Expenses 699,076 11 Scholarship Funds 212,000 12 Capital Outlay 0 13 UT 2.75% Administrative Charge 169,210
Total Expenditures $ 6,335,167
EXCESS OF REVENUE OVER EXPENDITURES -160,292
FUND BALANCE - September 1, 2004 $ 4,733,558
FUND BALANCE - August 31, 2005 $ 4,573,266
Page 1 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789502 GENERAL FEE For the Fiscal Year Ended August 31, 2005
REVENUES: Sales $ 693,620 Membership Fees 1,236,750 Music Fees 31,360 Drama Fees 10,021 Football Gate Receipts 1,072,328 Boys’ Basketball Gate Receipts 129,273 Girls’ Basketball Gate Receipts 63,228 Broadcast Rights 183,275 Football Telecast Rights to Schools -40,000 TEA Grant 32,259 Sanction Fees 3,750 Capital Conference 27,000 Waiver Fees 82,950 Total Revenue $ 3,525,814
EXPENDITURES: Administrative Staff Salaries $ 1,303,856 Classified Staff Salaries 908,593 Wages 119,532 Fringe Benefits 544,069 Consultants 80,442 Automobile Expenses 6,638 Awards - Football & Extra Medals 41,265 Building-Custodial & Maintenance Expenses 37,658 Capitol Conference 10,008 Computer Equipment 46,904 Equipment 67,769 Litigation 54,012 Meetings (facility, meals, etc.) 17,553 Meetings Travel 61,385 Miscellaneous 13,324 TILF Scholarship Fund 200,000 Postage 149,744 Printing 278,040 Publications/Rule Books 151,798 Supplies 21,577 TEA Grant 57,771 Telephone 28,315 Tournament/Broadcast Expenses 7,000 Travel 45,773 Utilities 47,145 2.75% UT Administrative Charge 118,211 Total Expenditures $ 4,418,383
Net Revenue Before Transfers -892,569 Continued on page 3
Page 3 - Statement of Revenue and Expenditures Budget Group 19789502
Transfers Page 2 Transfers from State Music Contest Funs, $ 950,000 ILPC, Academic Contests and Corporate Sponsor Accounts Total Transfers $ 950,000
Net Revenue After Transfers $ 57,431
Fund Balance - September 1, 2004 $ 3,738,737
Fund Balance - August 31, 2005 $ 3,796,168
REPORT OF INCOME AND EXPENSES CAPITAL CONFERENCE
REVENUES: Registration Fees $ 27,000 Total Revenue $ 27,000
EXPENDITURES: Speakers $ 5,059 Payroll 582 Supplies 1,178 Parking 75 Meals/Refreshments 2,769 Facility Custodial Charges 345 2.75% UT Administrative Charge 275 Total Expenditures 10,283
Net Revenue After Expenditures $ 16,717
Page 3 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789503 STATE MUSIC CONTEST FUNDS For the Fiscal Year Ended August 31, 2005
REVENUES: Marching Band Entry Fee $ 13,600 Marching Band Gate Receipts 183,494 Marching Band Bus Parking 5,850 Miscellaneous Income 20,666 Music Fees 31,360 TSSEC Entry Fees 211,288 Wind Ensemble Festival Entry Fee 3,600 Total Revenue $ 469,857
EXPENDITURES: Classified Staff Salaries $ 60,845 Fringe Benefits 14,510 UT Music Scholarship Fund 10,000 Awards - Marching Band Contest 10,287 Awards - Wind Ensemble 296 Awards - TSSEC 16,653 Contest Payroll - Marching Band 3,143 Contest Payroll - Wind Ensemble 0 Contest Payroll - TSSEC 16,545 Judges - Marching Band 17,944 Judges - Wind Ensemble 5,404 Judges - TSSEC 102,035 Misc. Contest Expenses - Marching Band 9,355 Misc. Contest Expenses - Wind Ensemble 541 Misc. Contest Expenses - TSSEC 3,687 Miscellaneous General Expenses 194 Site Usage/Security - Marching Band 47,467 Site Usage/Security - Wind Ensemble 657 Site Usage/Security - TSSEC 30,585 Pianos 6,560 MB - Staff Travel 81 2.75% UT Administrative Charge 9,537 Total Expenditures $ 366,323
Net Revenue Before Transfers $ 103,534
Transfers Transfers to UIL General Fee $ -150,000
Total Transfers $ -150,000
Net Revenue After Transfers $ -46,466
Fund Balance - September 1, 2004 $ 321,138
Fund Balance - August 31, 2005 $ 274,672
Page 4 REPORT OF INCOME AND EXPENSES 2004-2005 MUSIC EVENTS
STATE MARCHING BAND CONTEST
REVENUES: Entry Fees $ 13,600 Bus Parking Fees 5,850 Gate Receipts 183,494 Total Revenue $ 202,944
EXPENDITURES: UIL Administrative Charges $ 71,030 Judges 17,944 Payroll 3,143 Awards 10,287 Programs 5,173 Equipment 1,320 Misc. Expenses and Supplies 3,047 Facility usage 35,000 Parking 2,500 Merchandise Buyout 3,500 Box Office and Credit Card Charges 6,282 2.75% UT Administrative Charge 2,425 Total Expenditures $ 161,651
Net Revenue After Expenditures $ 41,292
STATE WIND ENSEMBLE FESTIVAL
REVENUES: Entry Fees $ 3,600 Total Revenue $ 3,600
EXPENDITURES: Judges $ 5,404 Payroll 0 Awards 296 Equipment/Supplies 0 Site Usage 657 Recording 287 Misc./Hospitality 254 2.75% UT Administrative Charge 190 Total Expenditures $ 7,088
Net Revenue After Expenditures $ -3,488
Page 5 TEXAS STATE SOLO-ENSEMBLE CONTEST
REVENUES: Entry Fees - TSSEC $ 211,288 Total Revenue $ 211,288
EXPENDITURES: Judges $ 102,035 Payroll 7,495 Awards 16,653 Security 6,688 Monitors 9,050 Equipment/Supplies 1,454 Site Usage 23,897 Pianos 6,560 Misc./Hospitality 2,233 2.75% UT Administrative Charge 4,842 Total Expenditures $ 180,905
Net Revenue After Expenditures $ 30,383
Page 6 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789504 ILPC For the Fiscal Year Ended August 31, 2005
REVENUES: Sales $ 5,066 IAA Entry Fee 1,505 Membership 19,075 ILPC Convention 19,075 Broadcast Ratings 815 Summer Workshop 115,528 Newspaper Ratings 5,115 Yearbook Rating 7,555 Total Revenue $ 173,735
EXPENDITURES: Classified Staff Salaries $ 20,512 Wages 3,874 Fringe Benefits 3,255 Miscellaneous 141 Scholarship 2,000 Equipment 0 ILPC Convention 11,738 ILPC Convention Speakers 7,824 Printing 3,259 Summer Workshop 141,364 Summer Workshop Instructors/Monitors 31,993 Broadcast Ratings 0 Newspaper Ratings 3,641 Yearbook Ratings 8,295 2.75% UT Administrative Charge 6,515 Total Expenditures $ 244,410
Net Revenue Before Transfers $ -70,675
Transfers Transfers to UIL General Fee $ -20,000
Total Transfers $ -20,000
Net Revenue After Transfers $ -90,675
Fund Balance - September 1, 2004 $ 144,031
Fund Balance - August 31, 2005 $ 53,355
Page 7 REPORT OF INCOME AND EXPENSES 2004-2005 ILPC EVENTS ILPC CONVENTION
REVENUES: Registration fees $ 19,075 Total Revenue $ 19,075
EXPENDITURES: Speakers $ 7,824 Payroll 2,862 Awards 2,904 Programs 2,185 Parking 200 Equipment/Supplies 999 Building Usage/Security 1,280 Meals/Refreshments 1,308 UT 2.75% Administrative Charge 538 Total Expenditures $ 20,100
Net Revenue After Expenditures $ -1,025
ILPC SUMMER WORKSHOP REVENUES: Registration Fees $ 108,259 Total Revenue $ 108,259
EXPENDITURES: Instructors $ 30,489 Dorm Supervisor/Payroll 3,201 Physical Plant & Telecommunication Services 484 Equipment/Supplies 4,117 Parking 1,500 Jester Center Rooms - 2005 41,165 Jester Center Meals - 2005 26,941 Jester Center Rooms 2004 38,560 * Jester Center Meals - 2004 25,578 * Instructors Meals/Refreshments 1,321 UT 2.75% Administrative Charge 4,767 Total Expenditures $ 178,124
Net Revenue After Expenditures $ -69,865 *2004 workshop charges billed after 9/1/04
Page 8 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789505 ATHLETIC AND ACADEMIC CONTESTS For the Fiscal Year Ended August 31, 2005
REVENUES: Boys Basketball $ 910,872 Girls Basketball 396,939 Baseball 164,315 Cross Country 31,859 Soccer 51,942 Softball 84,129 State Spring Meet 339,616 Swimming 47,705 Team Tennis 5,344 Volleyball 91,884 Wrestling 33,039 Concessions 46,107 Rebates -351,115 Total Revenue $ 1,852,636
EXPENDITURES: Boys Basketball $ 376,185 Girls Basketball 270,578 Baseball 50,097 Cross Country 22,442 Soccer 39,369 Softball 55,449 Spring Meet 272,422 Swimming 28,014 Team Tennis 9,989 Volleyball 50,300 Wrestling 29,350 UT 2.75% Administrative Charge 33,107 Total Expenditures $ 1,237,302
Net Revenue Before Transfers $ 615,335
Transfers Transfers to UIL General Fee $ 750,000
Total Transfers $ 750,000
Net Revenue After Transfers $ -134,665
Fund Balance - September 1, 2004 $ 423,803
Fund Balance - August 31, 2005 $ 289,138
Page 9 REPORT OF INCOME AND EXPENSES 2004-2005 ATHLETIC & ACADEMIC EVENTS
STATE TEAM TENNIS TOURNAMENT REVENUES: Ticket Sales $ 5,128 Program Sales 216 Total Revenue $ 5,344
EXPENDITURES: Officials $ 1,900 Payroll 982 Trainers 236 Awards 1,080 Programs & Tickets 1,072 Photographs 500 Security 954 Parking/Shuttle 600 Facility Usage 2,500 Miscellaneous/Hospitality 264 UT 2.75% Administrative Charge 277 Total Expenditures $ 10,366
Net Revenue After Expenditures $ -5,022
STATE CROSS COUNTRY MEET REVENUES: Ticket Sales $ 24,100 Program Sales 1,010 Parking 6,749 Total Revenue $ 31,859
EXPENDITURES: Payroll $ 3,036 Awards 2,360 Program/Tickets 855 Photographs 250 EMS 263 Security 325 Timing Results 3,192 Tent/Stage Rental 942 Fencing/Chutes 3,750 PA System Rental 625 Golf Cart Rental 310 Portable Toilets Rental 1,040 Equipment 1,303 Dell Diamond Parking 1,000 City of Round Rock 150 Round Rock ISD Shuttle 2,511 Hospitality 1,032 UT 2.75% Administrative Charge 631 Total Expenditures $ 23,573
Net Revenue After Expenditures $ 8,286
Page 10 STATE VOLLEYBALL TOURNAMENT
REVENUES: Ticket Sales $ 88,966 Program Sales 2,918 Total Revenue $ 91,884
EXPENDITURES: UIL Admin. Charge - 15% of Receipts $ 13,783 Officials 6,803 Payroll 1,658 Awards 2,989 Programs & Tickets 4,634 Photographs 1,240 Site Usage 15,000 Miscellaneous/Hospitality/Equipment 676 Mileage Allowance 17,300 UT 2.75% Administrative Charge 1,376 Total Expenditures $ 65,459
Net Revenue After Expenditures $ 26,425 Rebated To 20 Participating Schools ($1,333.76/each)
STATE SWIMMING/DIVING MEET
REVENUES: Ticket Sales $ 45,920 Program Sales 1,785 Total Revenue $ 47,705
EXPENDITURES: Payroll $ 7,131 Awards 1,771 Texas Swim Center 7,451 Program/Tickets 3,380 Photographs 250 Parking 881 Security 470 UT Physical Plant 4,723 Parking 248 Miscellaneous/Supplies/Hospitality 1,709 UT 2.75% Administrative Charge 770 Total Expenditures $ 28,785
Net Revenue After Expenditures $ 18,920
Page 11 STATE WRESTLING TOURNAMENT
REVENUES: Ticket Sales $ 31,824 Program Sales 1,215 Total Revenue $ 33,039
EXPENDITURES: Officials $ 10,555 Payroll 2,262 Awards 752 Program/Tickets 1,579 Photographs 250 Facility Rental 12,635 Equipment 184 Miscellaneous/Supplies/Hospitality 1,632 UT 2.75% Administrative Charge 821 Total Expenditures $ 30,671
Net Revenue After Expenditures $ 2,368
STATE SOCCER TOURNAMENT
REVENUES: Ticket Sales $ 51,015 Program Sales 927 Total Revenue $ 51,942
EXPENDITURES: UIL Admin. Charge - 15% of Receipts $ 7,791 Officials 7,851 Payroll 3,638 Mileage Allowance 13,212 Awards 2,902 Program & Tickets 2,891 Photographs 500 Security 2,500 EMS 1,275 Facility Preparation/Maintenance 3,600 Miscellaneous/Equipment/Hospitality 1,000 UT 2% Administrative Charge 1,083 Total Expenditures $ 48,243
Net Revenue After Expenditures $ 3,699 Rebated To 16 Participating Teams ($247.26/each)
Page 12
STATE GIRLS’ BASKETBALL TOURNAMENT
REVENUES: Ticket Sales $ 407,100 Program Sales 3,716 Shuttle 5,653 Total Revenue $ 416,469
EXPENDITURES: UIL Admin. Charge - 15% of Receipts $ 62,470 Officials 13,390 Payroll 5,618 Mileage/Lodging Allowance 42,880 Awards 2,976 Tickets 2,244 Photographs 750 Parking 1,753 Security 40,369 EMS 3,581 Fire/Safety Inspection 5,098 Shuttle 15,421 Miscellaneous/Hospitality 9,206 Telecom 2,524 Erwin Center Bldg. Usage and Sales Fees 67,772 Erwin Center Services (sound, ushers, custodial, towels, etc.) 55,401 2% Bank Card Reimbursement 1,888 UT 2.75% Administrative Charge 7,449 Total Expenditures $ 340,790
Net Revenue After Expenditures $ 75,679
Rebated to 20 Participating Teams ($3,783.96/ea) $ 103,911
Page 13 STATE BOYS’ BASKETBALL TOURNAMENT
REVENUES: Ticket Sales $ 924,719 Program Sales 8,044 Shuttle 11,853 Total Revenue $ 944,616
EXPENDITURES: UIL Admin. Charge - 15% of Receipts $ 141,692 Officials 14,761 Payroll 5,936 Mileage/Lodging Allowance 44,015 Awards 2,976 Tickets/Program 2,259 Photographs 750 Security 46,022 EMS 3,506 Fire/Safety Inspection 4,909 Parking 2,579 Shuttle 13,171 Telecom 2,524 Miscellaneous/Hospitality/Equipment 11,767 Erwin Center Bldg. Usage and Sales Fees 145,248 Erwin Center Services (sound, ushers, custodial, towels, etc.) 62,576 2% Bank Card Reimbursement 5,639 UT 2.75% Administrative Charge 10,138 Total Expenditures $ 520,468
Net Revenue After Expenditures $ 424,148
Maximum Allotted Rebate to 20 Participating Teams $ 146,000 $7,000 to each 1A, 2A, 3A, and 4A team $8,500 to each 5A team
As approved by the Legislative Council in October, 1984 $ 278,148 funds remaining after the maximum allotted rebates will be transferred to the UIL General Fee account.
Page 14 STATE SPRING MEETS CX-DEBATE, ACADEMIC AND ONE-ACT PLAY
REVENUES: CX and LD Debate Judges $ 4,180 One-Act Play 57,304 Total Revenue $ 61,484
EXPENDITURES: Contest Directors/Consultants - CX Debate $ 4,463 Contest Directors/Consultants - Academics 55,779 Contest Consultants - Elementary/Junior High 18,825 Payroll - CX Debate 4,690 Payroll - Academic 6,572 Payroll - One-Act Play 10,275 Judges - CX Debate 5,900 Judges - Academic 2,930 Judges - One-Act Play 4,546 Awards - CX Debate 853 Awards - Academic 7,452 Awards - One-Act Play 2,327 Programs & Tickets - CX Debate 126 Programs & Tickets - Academic 2,818 Programs & Tickets - One-Act Play 5,168 Photographs - Academics 500 Photographs - One-Act Play 500 Facility Usage & Clean Up - CX Debate 199 Facility Usage & Clean Up - Academic 9,201 Facility Usage & Clean Up - One-Act Play 8,741 Hospitality - CX Debate 2,528 Hospitality - Academic 4,490 Hospitality - One-Act Play 502 Misc./Equip/Supplies - CX 25 Misc./Equip/Supplies - Academic 5,040 Misc./Equip/supplies - One -Act Play 581 UT 2.75% Administrative Charge - CX Debate 517 UT 2.75% Administrative Charge - Academics 3,124 UT 2.75% Administrative Charge - One-Act Play 898 Total Expenditures $ 169,569
Net Revenue After Expenditures -108,085
Page 15 STATE SPRING MEETS TRACK & FIELD, TENNIS AND GOLF
REVENUES: Track & Field Gate and Programs $ 259,169 Tennis Gate and Programs 18,371 Golf Programs 592 Total Revenue $ 278,132
EXPENDITURES: Payroll - Track & Field $ 10,624 Payroll - Tennis 6,626 Payroll - Golf 836 Awards - Track & Field 6,510 Awards - Tennis 1,070 Awards - Golf 1,823 Program & Tickets - Track & Field 8,252 Program & Tickets - Tennis 601 Program & Tickets - Golf 65 Photographs - Track & Field 500 Photographs - Tennis 500 Facility Usage & Clean Up -Track Field 0 Facility Usage & Clean Up -Tennis 2,500 Parking - Track & Field 9,918 Parking - Tennis 105 Hospitality - Track & Field 5,981 Hospitality - Tennis 563 Hospitality - Golf 679 Security - Track & Field 31,435 Security - Tennis 1,748 EMS - Track & Field 7,330 EMS - Tennis 0 Misc./Equip/supplies - Track & Field 9,469 Misc./Equip/Supplies - Golf 257 UT 2.75% Administrative Charge - Track & Field 2,476 UT 2.75% Administrative Charge -Tennis 377 UT 2.75% Administrative Charge - Golf 101 Total Expenditures $ 110,344
Net Revenue After Expenditures $ 167,788
Total Revenue for Spring Meet Activities $ 339,616 Total Expenditures for Spring Meet Activities 279,913
Net Revenue After Expenditures for Spring Meet Activities $ 59,703
Page 16 STATE SOFTBALL TOURNAMENT
REVENUES: Ticket Sales $ 82,329 Program Sales 1,800 Total Revenue $ 84,129
EXPENDITURES: UIL Administrative Charge - 15% of Receipts $ 12,619 Officials 11,855 Payroll 8,300 Awards 2,989 Mileage Allowance 15,144 Programs, Tickets 4,055 Security 6,183 EMS 3,150 Photographs 750 Facility Usage 2,868 Miscellaneous 905 UT 2.75% Administrative Charge 1,545 Total Expenditures $ 70,363
Net Revenue After Expenditures $ 13,766 Rebated to 20 Participating Schools ($684.64/ea)
STATE BASEBALL TOURNAMENT
REVENUES: Ticket Sales $ 159,870 Program Sales 4,445 Total Revenue $ 164,315
EXPENDITURES: UIL Administrative Charge - 15% of Receipts $ 24,647 Officials 11,612 Payroll 2,945 Awards 2,989 Mileage Allowance 16,534 Programs, Tickets 2,697 Security 1,659 EMS 788 Photographs 1,000 Facility Usage 12,000 Miscellaneous 872 UT 2.75% Administrative Charge 1,460 Total Expenditures $ 79,204
Net Revenue After Expenditures $ 85,111 Rebated to 20 Participating Schools ($4,255.56/each)
Page 17 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789506 CORPORATE SPONSOR For the Fiscal Year Ended August 31, 2005
REVENUES: Sponsorship Income $ 152,333 Miscellaneous 500 Total Revenue $ 152,833
EXPENDITURES: Awards $ 17,335 Miscellaneous 167 Meetings 596 Travel 20,179 Special Activities 21,032 Program Enrichment 7,600 UT 2.75% Administrative Charge 1,840 Total Expenditures $ 68,749
Net Revenue Before Transfers $ 84,084
Transfers Transfers Out (To UIL General Fee and Music Scholarship$ Fund)-30,000
Total Transfers $ -30,000
Net Revenue After Transfers $ 54,084
Fund Balance - September 1, 2004 $ 105,850
Fund Balance - August 31, 2005 $ 159,934
Page 18