UNIVERSITY INTERSCHOLASTIC LEAGUE REPORT of REVENUES and EXPENDITURES COMBINING ALL BUDGET GROUPS for the Fiscal Year Ended August 31, 2005
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UNIVERSITY INTERSCHOLASTIC LEAGUE REPORT OF REVENUES AND EXPENDITURES COMBINING ALL BUDGET GROUPS For the Fiscal Year Ended August 31, 2005 REVENUES: A Broadcast, Photo and Video Rights $ 183,275 AR Less: Amounts Paid to Participants -40,000 B Convention/Workshop Registration Fees 161,603 C Corporate Sponsor and Other Donations 154,033 D Drama Library Fees and Fines 10,014 E Entry Fees, Gate Receipts, Program Sales 3,857,167 ER Less: Rebates of Excess Revenue over Expenses -351,115 F Membership Fees 1,255,825 G Sales and Miscellaneous Income 861,123 H Waiver of Eligibility Fees 82,950 Total Revenues $ 6,174,875 EXPENDITURES: 1 Salaries and Wages $ 2,616,340 2 Payroll Related Costs 578,477 3 Professional Fees and Services 878,368 4 Travel 401,795 5 Materials and Supplies 36,595 6 Communication and Utilities 77,838 7 Repairs and Maintenance 72,539 8 Rentals, Leases and Facility Usage/Preparation 260,005 9 Printing and Reproduction 332,924 10 Other Operating Expenses 699,076 11 Scholarship Funds 212,000 12 Capital Outlay 0 13 UT 2.75% Administrative Charge 169,210 Total Expenditures $ 6,335,167 EXCESS OF REVENUE OVER EXPENDITURES -160,292 FUND BALANCE - September 1, 2004 $ 4,733,558 FUND BALANCE - August 31, 2005 $ 4,573,266 Page 1 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789502 GENERAL FEE For the Fiscal Year Ended August 31, 2005 REVENUES: Sales $ 693,620 Membership Fees 1,236,750 Music Fees 31,360 Drama Fees 10,021 Football Gate Receipts 1,072,328 Boys’ Basketball Gate Receipts 129,273 Girls’ Basketball Gate Receipts 63,228 Broadcast Rights 183,275 Football Telecast Rights to Schools -40,000 TEA Grant 32,259 Sanction Fees 3,750 Capital Conference 27,000 Waiver Fees 82,950 Total Revenue $ 3,525,814 EXPENDITURES: Administrative Staff Salaries $ 1,303,856 Classified Staff Salaries 908,593 Wages 119,532 Fringe Benefits 544,069 Consultants 80,442 Automobile Expenses 6,638 Awards - Football & Extra Medals 41,265 Building-Custodial & Maintenance Expenses 37,658 Capitol Conference 10,008 Computer Equipment 46,904 Equipment 67,769 Litigation 54,012 Meetings (facility, meals, etc.) 17,553 Meetings Travel 61,385 Miscellaneous 13,324 TILF Scholarship Fund 200,000 Postage 149,744 Printing 278,040 Publications/Rule Books 151,798 Supplies 21,577 TEA Grant 57,771 Telephone 28,315 Tournament/Broadcast Expenses 7,000 Travel 45,773 Utilities 47,145 2.75% UT Administrative Charge 118,211 Total Expenditures $ 4,418,383 Net Revenue Before Transfers -892,569 Continued on page 3 Page 3 - Statement of Revenue and Expenditures Budget Group 19789502 Transfers Page 2 Transfers from State Music Contest Funs, $ 950,000 ILPC, Academic Contests and Corporate Sponsor Accounts Total Transfers $ 950,000 Net Revenue After Transfers $ 57,431 Fund Balance - September 1, 2004 $ 3,738,737 Fund Balance - August 31, 2005 $ 3,796,168 REPORT OF INCOME AND EXPENSES CAPITAL CONFERENCE REVENUES: Registration Fees $ 27,000 Total Revenue $ 27,000 EXPENDITURES: Speakers $ 5,059 Payroll 582 Supplies 1,178 Parking 75 Meals/Refreshments 2,769 Facility Custodial Charges 345 2.75% UT Administrative Charge 275 Total Expenditures 10,283 Net Revenue After Expenditures $ 16,717 Page 3 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789503 STATE MUSIC CONTEST FUNDS For the Fiscal Year Ended August 31, 2005 REVENUES: Marching Band Entry Fee $ 13,600 Marching Band Gate Receipts 183,494 Marching Band Bus Parking 5,850 Miscellaneous Income 20,666 Music Fees 31,360 TSSEC Entry Fees 211,288 Wind Ensemble Festival Entry Fee 3,600 Total Revenue $ 469,857 EXPENDITURES: Classified Staff Salaries $ 60,845 Fringe Benefits 14,510 UT Music Scholarship Fund 10,000 Awards - Marching Band Contest 10,287 Awards - Wind Ensemble 296 Awards - TSSEC 16,653 Contest Payroll - Marching Band 3,143 Contest Payroll - Wind Ensemble 0 Contest Payroll - TSSEC 16,545 Judges - Marching Band 17,944 Judges - Wind Ensemble 5,404 Judges - TSSEC 102,035 Misc. Contest Expenses - Marching Band 9,355 Misc. Contest Expenses - Wind Ensemble 541 Misc. Contest Expenses - TSSEC 3,687 Miscellaneous General Expenses 194 Site Usage/Security - Marching Band 47,467 Site Usage/Security - Wind Ensemble 657 Site Usage/Security - TSSEC 30,585 Pianos 6,560 MB - Staff Travel 81 2.75% UT Administrative Charge 9,537 Total Expenditures $ 366,323 Net Revenue Before Transfers $ 103,534 Transfers Transfers to UIL General Fee $ -150,000 Total Transfers $ -150,000 Net Revenue After Transfers $ -46,466 Fund Balance - September 1, 2004 $ 321,138 Fund Balance - August 31, 2005 $ 274,672 Page 4 REPORT OF INCOME AND EXPENSES 2004-2005 MUSIC EVENTS STATE MARCHING BAND CONTEST REVENUES: Entry Fees $ 13,600 Bus Parking Fees 5,850 Gate Receipts 183,494 Total Revenue $ 202,944 EXPENDITURES: UIL Administrative Charges $ 71,030 Judges 17,944 Payroll 3,143 Awards 10,287 Programs 5,173 Equipment 1,320 Misc. Expenses and Supplies 3,047 Facility usage 35,000 Parking 2,500 Merchandise Buyout 3,500 Box Office and Credit Card Charges 6,282 2.75% UT Administrative Charge 2,425 Total Expenditures $ 161,651 Net Revenue After Expenditures $ 41,292 STATE WIND ENSEMBLE FESTIVAL REVENUES: Entry Fees $ 3,600 Total Revenue $ 3,600 EXPENDITURES: Judges $ 5,404 Payroll 0 Awards 296 Equipment/Supplies 0 Site Usage 657 Recording 287 Misc./Hospitality 254 2.75% UT Administrative Charge 190 Total Expenditures $ 7,088 Net Revenue After Expenditures $ -3,488 Page 5 TEXAS STATE SOLO-ENSEMBLE CONTEST REVENUES: Entry Fees - TSSEC $ 211,288 Total Revenue $ 211,288 EXPENDITURES: Judges $ 102,035 Payroll 7,495 Awards 16,653 Security 6,688 Monitors 9,050 Equipment/Supplies 1,454 Site Usage 23,897 Pianos 6,560 Misc./Hospitality 2,233 2.75% UT Administrative Charge 4,842 Total Expenditures $ 180,905 Net Revenue After Expenditures $ 30,383 Page 6 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789504 ILPC For the Fiscal Year Ended August 31, 2005 REVENUES: Sales $ 5,066 IAA Entry Fee 1,505 Membership 19,075 ILPC Convention 19,075 Broadcast Ratings 815 Summer Workshop 115,528 Newspaper Ratings 5,115 Yearbook Rating 7,555 Total Revenue $ 173,735 EXPENDITURES: Classified Staff Salaries $ 20,512 Wages 3,874 Fringe Benefits 3,255 Miscellaneous 141 Scholarship 2,000 Equipment 0 ILPC Convention 11,738 ILPC Convention Speakers 7,824 Printing 3,259 Summer Workshop 141,364 Summer Workshop Instructors/Monitors 31,993 Broadcast Ratings 0 Newspaper Ratings 3,641 Yearbook Ratings 8,295 2.75% UT Administrative Charge 6,515 Total Expenditures $ 244,410 Net Revenue Before Transfers $ -70,675 Transfers Transfers to UIL General Fee $ -20,000 Total Transfers $ -20,000 Net Revenue After Transfers $ -90,675 Fund Balance - September 1, 2004 $ 144,031 Fund Balance - August 31, 2005 $ 53,355 Page 7 REPORT OF INCOME AND EXPENSES 2004-2005 ILPC EVENTS ILPC CONVENTION REVENUES: Registration fees $ 19,075 Total Revenue $ 19,075 EXPENDITURES: Speakers $ 7,824 Payroll 2,862 Awards 2,904 Programs 2,185 Parking 200 Equipment/Supplies 999 Building Usage/Security 1,280 Meals/Refreshments 1,308 UT 2.75% Administrative Charge 538 Total Expenditures $ 20,100 Net Revenue After Expenditures $ -1,025 ILPC SUMMER WORKSHOP REVENUES: Registration Fees $ 108,259 Total Revenue $ 108,259 EXPENDITURES: Instructors $ 30,489 Dorm Supervisor/Payroll 3,201 Physical Plant & Telecommunication Services 484 Equipment/Supplies 4,117 Parking 1,500 Jester Center Rooms - 2005 41,165 Jester Center Meals - 2005 26,941 Jester Center Rooms 2004 38,560 * Jester Center Meals - 2004 25,578 * Instructors Meals/Refreshments 1,321 UT 2.75% Administrative Charge 4,767 Total Expenditures $ 178,124 Net Revenue After Expenditures $ -69,865 *2004 workshop charges billed after 9/1/04 Page 8 UNIVERSITY INTERSCHOLASTIC LEAGUE FINANCIAL REPORT BUDGET GROUP 19789505 ATHLETIC AND ACADEMIC CONTESTS For the Fiscal Year Ended August 31, 2005 REVENUES: Boys Basketball $ 910,872 Girls Basketball 396,939 Baseball 164,315 Cross Country 31,859 Soccer 51,942 Softball 84,129 State Spring Meet 339,616 Swimming 47,705 Team Tennis 5,344 Volleyball 91,884 Wrestling 33,039 Concessions 46,107 Rebates -351,115 Total Revenue $ 1,852,636 EXPENDITURES: Boys Basketball $ 376,185 Girls Basketball 270,578 Baseball 50,097 Cross Country 22,442 Soccer 39,369 Softball 55,449 Spring Meet 272,422 Swimming 28,014 Team Tennis 9,989 Volleyball 50,300 Wrestling 29,350 UT 2.75% Administrative Charge 33,107 Total Expenditures $ 1,237,302 Net Revenue Before Transfers $ 615,335 Transfers Transfers to UIL General Fee $ 750,000 Total Transfers $ 750,000 Net Revenue After Transfers $ -134,665 Fund Balance - September 1, 2004 $ 423,803 Fund Balance - August 31, 2005 $ 289,138 Page 9 REPORT OF INCOME AND EXPENSES 2004-2005 ATHLETIC & ACADEMIC EVENTS STATE TEAM TENNIS TOURNAMENT REVENUES: Ticket Sales $ 5,128 Program Sales 216 Total Revenue $ 5,344 EXPENDITURES: Officials $ 1,900 Payroll 982 Trainers 236 Awards 1,080 Programs & Tickets 1,072 Photographs 500 Security 954 Parking/Shuttle 600 Facility Usage 2,500 Miscellaneous/Hospitality 264 UT 2.75% Administrative Charge 277 Total Expenditures $ 10,366 Net Revenue After Expenditures $ -5,022 STATE CROSS COUNTRY MEET REVENUES: Ticket Sales $ 24,100 Program Sales 1,010 Parking 6,749 Total Revenue $ 31,859 EXPENDITURES: Payroll $ 3,036 Awards 2,360 Program/Tickets 855 Photographs 250 EMS 263 Security 325 Timing Results 3,192 Tent/Stage Rental 942 Fencing/Chutes 3,750 PA System Rental 625 Golf Cart Rental 310 Portable Toilets Rental 1,040 Equipment 1,303 Dell Diamond Parking 1,000 City of Round Rock 150 Round Rock ISD Shuttle 2,511 Hospitality 1,032 UT 2.75% Administrative Charge 631 Total Expenditures $ 23,573 Net Revenue After Expenditures $ 8,286 Page 10 STATE VOLLEYBALL TOURNAMENT REVENUES: Ticket Sales $ 88,966 Program Sales 2,918 Total Revenue $ 91,884 EXPENDITURES: UIL Admin.