The Cotton Corporation of India Ltd

THE COTTON CORPORATION OF INDIA LTD. (A Government of India Undertaking) BRANCH OFFICE;16-07-109, V.L.Chittimalla Complex, 2nd & 3rd Floor, Laxmipuram, Near Old grain Market, Warangal - 506 002. Phone No.0870 – 2565088, 2429394, Fax No.0870-2501451 Website: www.cotcorp.org.in. E-Mail: [email protected] Ministry web: www.texmin.nic.in REF:CCI/WGL/MKTG(TRANSP.)/2018-19/ DT:28.12.2018

SHORT TENDER NOTICE TRANSPORTATION OF F.P. BALES

Sealed Tenders are invited from reputed transporters for Transportation of F.P. Cotton Bales from Pressing Factories located at following centres :

Warangal, Jangaon, Narsampet, Parkal, Nekkonda Ghanpur,Mahabubabad, Kesamudram, Mulugu, Athmakur, Chityal, Torrur, Rayaparthy, Karimnagar, Gangadara, Gopalraopet, Choppadandi, Vemulawada, Peddapalli, Kamanpur, Sulthanabad,Kataram,Manthani, Jammikunta, Velgatoor, Husnabad, Huzurabad, Cheryal, Siddipet, Thogutta, Kondapaka, Chinnakodur,Bejjanki, Gajwel, Doultabad, Jogipet, Vatpally,Sadashivapet, Raikode, Suryapet, Thirumalagiri, Huzurnagar, Khammam, Nelakondapalli, Buragampadu, Kothagudem, Enkoor, Madhira to Various godowns.

Tender form along with terms & conditions can be had from this office on on submission of DD/PO of Rs..112/-(Rupees hundred and Twelve only) including GST during working hours on any working day upto 12.00 PM on _03.01.2019_or can also be downloaded from website www.cotcorp.org.in and www.eprocure.gov.in Those who are downloading the tender forms from the website shall have to pay Rs.112/- (Rupees Hundred and Twelve only ,including GST) by D.D/PO. in favour of “ The Cotton Corporation of India Limited, Warangal” The tender form duly completed in all respects along with EMD of Rs.50,000/- for each Pressing location/Centre separately for Transportation of Bales in sealed cover superscribed as “Tender for Transportation of F.P.Bales for 2018-19” addressed to the General Manager, should reach to the above address on or before 2.30 PM on 03.01.2019 will be opened at 03.00 PM on the same day, in the presence of tenderers who may wish to remain present.

(U.K.Singh) General Manager

BID-I (TECHNICAL) Tender form fees: Rs.112. (Rupees One hundred Twelve only inclusive of GST) Tender No.______Last date of submission : 03.01.2019 upto 02.30 P.M. Date of opening of Tender : 03.01.2019 at 03.00 P.M.

Short Tender for Transportation of F.P Bales for the cotton season 2018-2019.

01. Name and full postal address of the Transporter with Telephone Number/ Telegraphic address & Email Address :

02. No. of Pressing locations/Centres applied :

03. PAN No. (copy should be enclosed) : (Name mentioned in the PAN No. should corelate with either Transport Co /proprietor / partner of firm )

04. GST No. ( Copy Should be enclosed) :

05. a) Name of the proprietor : In case of firm, b) Name of Partner & No.of Partners : c) Registration No. & Date : (Copy of registration correlated Authority/ Registrar of companies)

06. Office Address :

07. Name and address of the local person responsible with telephone no. & Mobile No. :

08. Whether the contractor is registered as MSME : Yes/ No (if Yes, Pls. attach concerned valid certificate)

09. If MSME under SC/ ST category : Yes/ No (if Yes, Pls. attach concerned valid certificate)

10. Whether the contractor is under startup category. : Yes/ No (if Yes, Pls. attach concerned valid certificate)

11. Please furnish details of minimum 5 own vehicles either proprietor /Transport company/partner as under:- ( This is exempted for MSME, Startup registered Transport contractors)

Particulars of the vehicles owned and provided by the applicant

A) No. of Vehicles and in whose name The vehicles stands – Registration number :

B) Make / Company name and year of manfacture :

C)Registration number and R.C. Book(in Xerox) In proof of ownership of the vehicle (Copy should be enclosed) :

D) Fitness certificate from regional Transport Office (copy Should enclosed) :

12. Details of EMD: EMD of Rs.50,000/- for each Pressing Location: DD/PO. No______Date______(Cheques not accepted) Amount______Bank______( DD/PO of Nationalised Bank/ Scheduled Bank) 13. Cost of Tender :-

DD/PO. No______Date______Amount ______Bank__

14. Whether Transportation work of the Corporation : was done last three years

If yes, furnish details : 2015-16 2016-17 2017-18

______

15. Experience cerficate of Minimum 3 yrs in Transportation of F.P.Bales from G & P factory/ Mill to godowns (Experience Certificate should be enclosed) : (Expeience certificate is exempted for MSME, Startup registered Transport contractors)

16. Details of Bank Account :

Name of account holder : ______Account No. ______Name of the Bank ______. Branch Name ______IFSC Code______

Note: In case any particulars are not furnished in the form the application is liable to be rejected . Further the corporation will be at liberty to cancel the tenders submitted at its discretion for any reason and call fresh Tenders. And the party will have no right of any nature to dispute or raise any objection to the said acts.

Name & Signature of Tenderer with seal

Place: Date:

TERMS AND CONDITIONS:- 1 Tenders should be submitted in the prescribed format in form of “Bid-I and Bid-II”. The transporters should submit these two bids in separate sealed envelops duly marked as “Bid-I (Technical) or Bid-II (Financial)” and then place the two sealed envelops into one envelop duly sealed and superscribed as “ Short Tender for transportation of F.P.Bales for the crop year 2018-2019”. Bid –I should submit tenderer duly sign along with EMD, cost of tender & all other documents desired as per tender . Bid –II contains only financial bid . 2 The rate should be quoted per bale basis including unloading charges, and all other expenses, inclusive of all taxes, excluding loading at factory & GST 3 The tenders will be considered to the transporter having own fleet of minimum 5 vehicles (Xerox copies of R.C.Book should be enclosed). However this is exempted for MSME & Startp registerd transport contractors. 4. The tender applicant should produce fitness certificate from RTI/ State Transport agency with respect to the vehicles proposed for transportation of goods belonging to the corporation. 3 The contract will be effective for till 30-09-2019 from the date of issue of the confirmation letter. 4 Once rates are finalized no escalation in the rates will be accepted during the contracted period for any reason and no extra charges will be paid by the Corporation on account of detention of the trucks. 5 The party has to enclose EMD of Rs.50,000/- for each pressing Location/Centre separately by way of D.D/P.O drawn(any nationalized bank/Scheduled bank) in favour of “THE COTTON CORPORATION OF INDIA LIMITED” payable at “WARANGAL” along with the tender. MSME firms are exempted for EMD on production of valid MSME certificates.No interest will be paid on EMD and EMD will be refunded after satisfactory completeion of work.No interest will be paid on EMD. 6 Tenders should be submitted strictly in the prescribed tender form which can be had from Branch Office during working hours on any working day by submission of DD/PO of Rs.112/-(Rupees Hundred and Twelve only) inclusive of GST upto 12.00 PM on 03.01.2019. Those who are downloading the tender forms from the website shall have to pay Rs.112/-(Rupees Hundred and Twelve only inclusive of GST) by D.D/PO. in favour of “ The Cotton Corporation of India Limited, Warangal” and submit the same to branch office along with tender form. 7 Tenders should be submitted in sealed covers duly superscribing “ Short Tender for Transportation of F.P.Cotton Bales for 2018-19” addressed to Genaral Manager, CCI, Warangal on or before 2.30 PM on 03.01.2019 and the Tenders shall be opened on same day at 03.00 P.M. before the tenderers who wish to remain present. 8 All columns in the tender form should be filled clearly and legibly. Tender form found incomplete in any respect is liable to be rejected. 9 Adequate vehicles should be placed on day to day basis according to corporation requirement. Transporter should be able to place extra vehicles also, instantly in case of demand. 10 The transporter will have to transport the bales within 24 hours from the intimation and in case of failure the corporation will arrange the work through other transporters at their discretion and the differenceof rate/ loss/damage/over heads if any sustained will be recovered from the transporter in addition to the forefeiting the EMD. 11 The transporter will ensure proper safety of the goods being transported. In case of any incidents to or tendering to lead to any loss or damage transporter will make it good to the corporation. 12 The transporter is responsible for any complication because of excess/ short loading. 13 The transit loss if any observed shall be deducted proportionately. 14 Bales should be loaded lot-wise and no intermixing of lots will be allowed. 15 In transit the bales will have to be covered with tarpaulins and proper protection of stock should be taken by the Transporter. 16 The vehicle should be clean and the vehicles carrying coal, cement, chemicals etc., which cause damage to Cotton should not be used. 17. If any damage caused due to transportation of bales, then the recovery will be made from concerned transporter as determined by the Corporation 18 In case of any accident or eventuality during the transit the same should be informed to BRANCH OFFICE,WARANGAL/concerned center incharge immediately, besides completing the formalities of lodging F.I.R. with police, investigation report, arrangement of Fire Brigade report and photographs etc., The transporter will be responsible for submitting copies of F.I.R. fire brigade report etc., wherever necessary. Without preliminary survey truck/ salvage should not be removed. 19 The bills accompanied with gate pass,L.R. along with Xerox copy of R.C. of the vehicle used duly acknowledged by Centre Incharge should be submitted to Branch Office for settlement of bills. 10% amount of the bill will be deducted towards security deposit along with Income Tax and other taxes if any applicable from time to time. 10% security deposit shall be refunded on satisfactory completion of work during the contracted period. However no interest will be paid on such security deposit. 20 The payment will be made through e payment (RTGS/NEFT etc.). 21 The transporter should contact Centre Incharge, Godown Incharge and Branch Office on daily basis for ascertaining the requirement of vehicles. 22 The corporation reserves the rights to accept/ partly accept/ reject/ any/ all tenders or negotiate in full or in part without assigning any reason whatsoever. 23 During the season transporter should transport any bursted/damaged bales from godowns to factory and after repressing the repressed bales should transported to godowns as per finalized, per bale basis rate, by the same transporter. 24. Godown locations may be excluded depending on availability and actual engagement of godowns. 25. Transporter must give undertaking that if TDS is not applicable, he is having lessthan 10 vehicles alongwith copy of PAN card. 26. Transporter Should have 3 years experience in shifting goods from G & P Factory/ Mill to godowns (Experience Certificate should enclose). However this is exempted for MSME & Startup registerd transport contractors. 27. FP bales should be unloaded at the Godowns , in the same condition as it was handed over in the factories. Any damage to FP bales incurred in the form of burstage, bales being discoloured due to materials in the trucks or any other damage, then the same will be made good and cost incurred if any will be recovered from the transporters. 28 Transporter has to raise the E- Way bill at origin centre before dispatching of bales. DECLARATION

I/We hereby undertake to abide by all the above terms and conditions of the tender supplied by the Corporation and a copy annexed herewith duly signed. The rates quoted are per bale basis including unloading charges and all other expenses, inclusive of all taxes, excluding loading at factory & GST.

I/We agree with the above Terms and Conditions.

Name & Signature of the Tenderer With Seal DATE: PLACE:

Witness: 1. Name of the Witness: & full address

2. Name of the Witness: & full address

CHECK LIST FOR TENDERERS

1 Whether Tenders are e submitted in the prescribed format in : YES/NO form of “Bid-I and Bid-II”. Whether submitted these two bids in separate sealed envelops duly marked as “Bid-I (Technical) or Bid-II (Financial)” and then place the two sealed envelops into one envelop duly sealed and superscribed as “ Short Tender for transportation of F.P.Bales for the crop year 2018-2019”

2 Whether copy of PAN card Xerox is enclosed(Name mentioned : YES /NO in PAN No. should correlate with Transport Co/Proprietor/partner of firm .)

3 Whether copy of GST registration Certificate is enclosed : YES /NO

4 In case of partnership / Firm then firm registration with : YES /NO registrar of Firms is enclosed Book

5 DD/PO of Rs. 50,000/- for each pressing location : YES /NO

6 Whether tender form cost DD/PO is enclosed : YES /NO

7. Under taking should be submit if, transporter is having : YES /NO lessthan 10 vehicles

8 Copy of vehicles registration certificate - RC Book : YES /NO

9 Copy of Fitness certificate : YES /NO

10. Whether experience certificate is enclosed : YES /NO

11. If party is registered under MSME, valid certificate should : YES /NO enclose

12. If party is registered Startup, valid certificate should enclose : YES /NO

BID-II (FINANCIAL BID)

F.P.BALES TRANSPORTATION FROM PRESSING LOCATION TO VARIOUS GODOWNS FOR THE COTTON SEASON 2018-2019

RATE PER BALE (INDLUDING UNLOADING CHARGES AND ALL OTHER EXPENSES INCLUSIVE OF ALL TAXES EXCLUDING LOADING AT FACTORY AND GST)

From : ------

To The General Manager, The Cotton Corporation of India Ltd., WARANGAL.

Dear Sir,

Sub: Short Tender for transportation of F.P.Cotton Bales for the season 2018-19 -reg.

With reference to your tender notice dated 28.12.2018, we hereby submit our lowest rate for transportation of F.P. Cotton Bales from various Pressing factories at Centres to different godowns as per the details shown below: No.of Pressing Locations apllied : ______

S. From Pressing Locations/Centres in S. To Godonws at Rate per bale incuding N & around No (CWC/SWC/SOCIET unloading charges o. . Y/PRIVATE/AMC & Rs. ANY OTHER GODOWNS AT)

1 Warangal 1 Huzurnagar Warangal 2 Bhadulapuram Warangal 3 Dorakunta (Kodad)

2 Jangaon(Nellutla/Yeshwanthapur) 1 Akkaram(gajwel) Jangaon(Nellutla/Yeshwanthapur) 2 Huzurnagar Jangaon(Nellutla/Yeshwanthapur) 3 Bhadulapuram Jangaon(Nellutla/Yeshwanthapur) 4 Dorakunta (Kodad)

3 Obulkeshavapur (Jangaon) 1 Akkaram(gajwel) Obulkeshavapur (Jangaon) 2 Huzurnagar Obulkeshavapur (Jangaon) 3 Bhadulapuram Obulkeshavapur (Jangaon) 4 Dorakunta (Kodad)

4 Nelapogula (Jangaon) 1 Akkaram(gajwel) Nelapogula (Jangaon) 2 Huzurnagar Nelapogula (Jangaon) 3 Bhadulapuram Nelapogula (Jangaon) 4 Dorakunta (Kodad)

5 Raghunathapally (Jangaon) 1 Akkaram(gajwel) Raghunathapally (Jangaon) 2 Huzurnagar Raghunathapally (Jangaon) 3 Bhadulapuram Raghunathapally (Jangaon) 4 Dorakunta (Kodad)

6 Ghanpur 1 Akkaram(gajwel) Ghanpur 2 Huzurnagar Ghanpur 3 Bhadulapuram Ghanpur 4 Dorakunta (Kodad)

7 Narsampet 1 Huzurnagar Narsampet 2 Bhadulapuram Narsampet 3 Dorakunta (Kodad)

8 Nekkonda 1 Huzurnagar Nekkonda 2 Bhadulapuram Nekkonda 3 Dorakunta (Kodad)

9 Parkal 1 Tadvai Parkal 2 Venkataram Parkal 3 Huzurnagar Parkal 4 Bhadulapuram Parkal 5 Dorakunta (Kodad) Parkal 6 Singaram Parkal 7 Mellacheruvu Parkal 8 Sitarampuram

10 Athmakur 1 Suryapet Athmakur 2 Tadvai Athmakur 3 Venkataram Athmakur 4 Huzurnagar Athmakur 5 Bhadulapuram Athmakur 6 Dorakunta (Kodad) Athmakur 7 Singaram Athmakur 8 Mellacheruvu Athmakur 9 Sitarampuram

11 Rayaparthy 1 Huzurnagar Rayaparthy 2 Bhadulapuram Rayaparthy 3 Dorakunta (Kodad)

12 Mulugu 1 Tadvai Mulugu 2 Venkataram Mulugu 3 Huzurnagar Mulugu 4 Bhadulapuram Mulugu 5 Dorakunta (Kodad) Mulugu 6 Singaram Mulugu 7 Mellacheruvu Mulugu 8 Sitarampuram Mulugu 9 Suryapet

13 Chityal 1 Tadvai Chityal 2 Venkataram Chityal 3 Huzurnagar Chityal 4 Bhadulapuram Chityal 5 Dorakunta (Kodad) Chityal 6 Singaram Chityal 7 Mellacheruvu Chityal 8 Sitarampuram

14 Kataram 1 Tadvai Kataram 2 Venkataram Kataram 3 Huzurnagar Kataram 4 Bhadulapuram Kataram 5 Dorakunta (Kodad) Kataram 6 Singaram Kataram 7 Mellacheruvu Kataram 8 Sitarampuram Kataram 9 Suryapet

15 Mahabubabad 1 Huzurnagar Mahabubabad 2 Dorakunta (Kodad) Mahabubabad 3 Bhadulapuram

16 Kesamudram 1 Huzurnagar Kesamudram 2 Dorakunta (Kodad) Kesamudram 3 Bhadulapuram

17 Torrur 1 Huzurnagar Torrur 2 Dorakunta (Kodad) Torrur 3 Bhadulapuram

18 Elabotharam(Karimnagar) 1 Bejjanki Elabotharam(Karimnagar) 2 Chepparthy

19 Renikunta(Karimnagar) 1 Bejjanki Renikunta(Karimnagar) 2 Chepparthy

20 Malkapur(Karimnagar) 1 Bejjanki Malkapur(Karimnagar) 2 Suryapet Malkapur(Karimnagar) 3 Chepparthy

21 Rukmapur(Choppadandi) 1 Bejjanki Rukmapur(Choppadandi) 2 Chepparthy

22 Velichala(Gangadhara) 1 Bejjanki Velichala(Gangadhara) 2 Chepparthy

23 Jammikunta 1 Bejjanki Jammikunta 2 Chepparthy Jammikunta 3 Siddipet

24 Elkaturthy(Huzurabad) 1 Bejjanki Elkaturthy(Huzurabad) 2 Akkaram Elkaturthy(Huzurabad) 3 Chepparthy Elkaturthy(Huzurabad) 4 Siddipet

25 Vemulawada 1 Bejjanki (Sankepally/Nampally/Suddala) Vemulawada 2 Chepparthy (Sankepally/Nampally/Suddala)

26 Stambampalli 1 Bejjanki Stambampalli 2 Chepparthy 27 Kothapet(Velgatoor) 1 Bejjanki Kothapet(Velgatoor) 2 Chepparthy Kothapet(Velgatoor) 3 Siddipet

28 Peddapalli 1 Bejjanki Peddapalli 2 Chepparthy

29 Sulthanabad 1 Bejjanki Sulthanabad 2 Chepparthy

30 Velikatta 1 Bejjanki Velikatta 2 Chepparthy

31 Duddeda (Thogutta) 1 Bejjanki Duddeda (Thogutta) 2 Chepparthy

32 Ibrahimnagar(Siddipet) 1 Bejjanki Ibrahimnagar(Siddipet) 2 Chepparthy

33 Gajwel 1 Bejjanki Gajwel 2 Chepparthy

34 Jagadevpur(Gajwel) 1 Bejjanki Jagadevpur(Gajwel) 2 Chepparthy

35 Doultabad 1 Bejjanki Doultabad 2 Chepparthy

36 Cheryal 1 Bejjanki Cheryal 2 Chepparthy

37 Bejjanki 1 Bejjanki Bejjanki 2 Akkaram Bejjanki 3 Suryapet Bejjanki 4 Chepparthy

38 Husnabad 1 Bejjanki Husnabad 2 Chepparthy

39 Jogipet 1 Chepparthy Jogipet 2 Bejjanki

40 Vatpally 1 Siddipet Vatpally 2 Chepparthy Vatpally 3 Bejjanki

41 Sadashivapet 1 Siddipet Sadashivapet 2 Chepparthy Sadashivapet 3 Bejjanki

42 Raikode 1 Siddipet Raikode 2 Chepparthy Raikode 3 Bejjanki

43 Thirumalagiri 1 Dorakunta(Kodad) Thirumalagiri 2 Badulapuram

44 Suryapet 1 Dorakunta(Kodad) Suryapet 2 Badulapuram

45 Huzurnagar 1 Dorakunta(Kodad) Huzurnagar 2 Badulapuram

46 Khammam 1 Enkoor Khammam 2 Dorakunta (Kodad) Khammam 3 Huzurnagar Khammam 4 Badulapuram

47 Patharlapadu(Khammam) 1 Enkoor Patharlapadu(Khammam) 2 Dorakunta (Kodad) Patharlapadu(Khammam) 3 Huzurnagar Patharlapadu(Khammam) 4 Badulapuram

48 Karepally (Khammam) 1 Mellacheruvu Karepally (Khammam) 2 Singaram Karepally (Khammam) 3 Sitharampuram Karepally (Khammam) 4 Badulapuram

49 Thallada 1 Enkoor Thallada 2 Dorakunta (Kodad) Thallada 3 Huzurnagar Thallada 4 Badulapuram

50 Madhira 1 Enkoor Madhira 2 Dorakunta (Kodad) Madhira 3 Huzurnagar Madhira 4 Badulapuram

51 Kothagudem 1 Enkoor Kothagudem 2 Dorakunta (Kodad) Kothagudem 3 Huzurnagar Kothagudem 4 Badulapuram

52 Bhadrachalam 1 Badulapuram

Name & Signature of Tenderer with seal

Place: Date: