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Uttar Haryana Bijli Vitran Nigam

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Uttar Haryana Bijli Vitran Nigam UTTAR HARYANA BIJLI VITRAN NIGAM BIDDING DOCUMENT (NIT No‐ 6/BD/2014‐2015 ) FOR Supply of material, equipment, erection, testing, commissioning & thereafter dismantlement of following 11 KV lines under ‘Op’ Division Bahadur Garh: 1. 11 KV Ladrawan RDS feeder emanating from 33 KV substation Bamnoli, Bahadurgarh from 33 KV S/Stn Bamnoli to Kanonda w/Works. VOLUME‐I CONDITIONS OF CONTRACT Executive Engineer “OP” Division, UHBVN, Bahadur Garh UTTAR HARYANA BIJLI VITRAN NIGAM Tender Notice (NIT No. 6/BD/2014‐15 Dated :‐ 18.12.014 Opening date of sale of document 31.12.014 Closing date of sale of document (Technical & Price) 8.01.015 Last date & time for acceptance of documents 9.1.015 (Technical Bid & Price Bid separately) Opening date of Technical Bid 9.01.015 Opening date of Price Bid 9.01.015 Sealed tenders in two parts (Technical & Financial Qualification criteria (Part‐1) & Price Bid (Part‐2), separately sealed) are invited by the undersigned on behalf of UHBVN from the experienced contractors / Joint Ventures who either themselves or their erection contractor hold a valid license issued by the CEI, Haryana and have worked in the recent past on similar works of Govt. of Haryana, Any Power utility of Haryana, HUDA, HSIIDC or any other Govt., Railway, Semi Govt., or big private firm for the works detailed below:‐ Tender No. Name of work Est. Cost Earnest Sr. (In Lacs) money Rs. No Rs. In Lacs Supply of material, equipment, erection, testing, commissioning & thereafter dismantlement of following 11 KV lines under ‘Op’ Circle Jhajjar: 1 NIT‐ 1. 11 KV Ladrawn RDS feeder 31.33 0.63 emanating from 33 KV substation Bamnoli, Bahadurgarh Note: The rates should be strictly quoted on (Plus Minus %age) basis by contractors on the total estimated rates provided by Nigam. Rates quoted separately will not be accepted. 1. Tender documents can be purchased on any working day during working hours (i.e. 09:00 to 17:00hrs) from the office of the undersigned w.e.f. 31.12.014 to 8.01.015 2. The cost of tender documents is Rs. 5000/‐ to be deposited in cash (BA‐16) or in the shape of Demand Draft payable at Bahadurgarh in favour of Executive Engineer ‘Op’, Division, UHBVN, Bahadurgarh. 3. Tender/Bids must be accompanied by the Earnest money as specified in the Tender Document. Tender without earnest money shall not be accepted. 4. Tender/Bids must be delivered in the office of Executive Engineer (Op) division, UHBVN, Bahadur Garh on or before 13:00 hours on dated 8.01.015 . The bids shall be opened in two parts i.e. Part‐I comprising the Technical & Financial qualification criteria of the bid opened on 9.01.015 at 03:00PM. The bidders who shall be considered technically & financially qualified in part‐I by the Nigam, only their price bids shall be opened on 9.01.2015 at 05:00 PM. If the date of receipt/opening of tender happens to be holiday on any account, the same will be received/ opened on the next working day at the same time and the same venue. 5. The Executive Engineer (Op) division, UHBVN, Bahadur Garh reserves the right to refuse to issue the tender documents to any applicant and also to reject any or all tenders without assigning any reason and no claim on this account shall be entertained. Any other information/ details required in this regard can be obtained from the office of Executive Engineer (Op) division, UHBVN, Bahadur Garh. Executive Engineer “OP” Division, UHBVN, Bahadur Garh SECTION – I INVITATION FOR BID (IFB) INSTRUCTION TO BIDDERS CONTENTS Sr. Description Page No. No. 1. Scope of Bid 2 Qualification of the Bidder 3 Cost of Bidding 4 One Bid per Bidder 5 Contents of Bid Documents 6 Clarifications of Bid documents 7 Amendments to Bidding Documents 8 Language of Bid 9 Local Conditions 10 Documents comprising the Bid 11 Contract Quality Assurance 12 Bid Price 13 Bid Validity 14 Taxes and Duties 15 Bid Security 16 Format of Bid 17 Signature of Bids 18 Sealing and Marking of Bid 19 Deadline for submission of Bids Sr. Description Page No. No. 20 Late Bids 21 Modification and withdrawal of Bids 22 Information required with the proposal 23 Opening of Bids by Owner 24 Clarification of Bids 25 Examination of Bids 26 Definition and Meanings 27 Comparison of Bids 28 Contacting the Owner 29 Award Criteria 30 Owner’s right to accept any Bid and to reject any or all Bids 31 Notification of Award 32 Signing of Contract 33 Contract Performance Guarantee 34 Quantity variation 35 Site visit 36 Storage of Material INSTRUCTIONS TO BIDDERS 1. SCOPE OF BID 1.1 The Executive Engineer (Op) division, UHBVN, Bahadur Garh , here-in-after called “The Employer” wishes to receive Bids for supply of material, erection, testing, commissioning & thereafter dismantlement of 11 KV lines under ‘Op’ Division Bahadur Garh on turnkey basis. 1.2 The successful Bidder will have to complete the Works by the intended Completion date specified in the Contract data. 1.2 (a)The scope of work shall include complete engineering of the lines as per design given in the tender documents, manufacture, testing and supply of all the required material on FOR destination / site basis including transportation, insurance, storage, its erection, dismantlement if any, testing and commissioning of 11 KV single/dual circuit lines with road/line crossings as required on 11 mtr PCC poles. The supply items shall include 11 KV XPLE underground Cable along with its accessories, 11 M long PCC Poles, ACSR 50 mm2, 11KV Disc insulators with required fittings, 11 KV Pin Insulators with Pins, Single Tension fittings, Stay rods with elbow, Stay wire, pipe / rod Earthing with GI wire, PG clamps, MS Angle iron, MS channel iron, MS Flat including fabrication of Clamps, Drilling, Cutting, providing muffing in marshy land. The scope of supply items also includes supply, erection and all other accessory items/job not specifically mentioned but required to complete the work is deemed to be included in the scope of work of this contract. The transportation of dismantled material from the lines after erection of the line from the site to the Nigam’s stores shall also be covered in the scope of Contractor. (b) The scope shall also include the raising/lowering of existing 11KV/LT lines to provide proper clearances/crossings and guarding. The insurance & transportation of conductor and other material dismantled from the lines after augmentation from the site till its return to the Employer’s store shall also be covered in the scope of Contractor. The Employer’s representative shall be responsible to get this material returned to store. 1.3 The Bidder shall inform the UHBVN / Employer about the source of supply of material. The major/ main material/ equipment shall be dispatched from its source only after inspection and approval by authorized representative of the employer. Installation of material will be as per the approved drawings and specification. The supplier of material will also supply the type test certificates, which will be further examined by the inspecting authority. The employer may carry out post receipt inspection of the material and may waive the pre receipt inspection. Any material not specifically mentioned in the contract but required to complete the job is deemed to be included in the scope of work of contract. 1.4 Penalty of Rs.1 lac for each occasion on the contractor shall be levied in case inspection call is given and material is not found ready at works. 1.5 Final Checking, Testing and commissioning. After completion of Works, final checking of lines shall be done by the Contractor to ensure that all the Foundation Works, Pole Erection and Stringing has been done according to specifications and as approved by the Employer. All the Works shall be thoroughly inspected keeping in view the following main points. a) Sufficient back filled earth is lying over each pit and it is adequately compacted. b) All bolts are properly tightened and punched/tack welded. c) The stringing of the conductors and earth wire cables has been done as per the approved sag and tension charts and desired clearances are clearly available. d) All conductor and earth wire cable accessories are properly installed. e) All other requirement to complete Work like fixing of danger plate, phase plate, number‐plate, anti‐climbing device etc. are properly installed. f) The insulation of line as a whole is tested by the Contractor by providing his own equipment, labour etc. to the satisfaction of Employer. g) The Poles are properly grounded. h) The Chief Electrical Inspector, Haryana, tests the lines for satisfactory operation before commissioning. i) All the works shall be thoroughly inspected by the concerned SDO. It is also added that after completion of the works the third party quality of work surveillance may also be done, if so desired by the owner. 2. QUALIFICATION OF THE BIDDER 2.1 General Requirements: a). Bidders are required to ensure before submitting the duly filled tenders are checked/read carefully for the documents required to be attached i.e. EMD, Complete Pre‐qualification documents, Experience certificates, relevant affidavits, income Tax clearances and related balance sheet documents etc. b). The Bidder shall be financially sound and must not be anticipating any Ownership change during the period from Bid submission to two years after Commercial operation defined as successful completion of commissioning of the distribution lines and acceptance of the same by the Employer. However, in case the firm is anticipating any such ownership change/takeover at any stage of the entire bid process and during the execution of contract they shall seek prior approval from the Employer well in time.
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