INSERTS Newcastle

MACHINE INSERTS

TECHNICAL AND PACKAGING SPECIFICATIONS

For Client account Managers and Clients. This document relates to inserts that will be mechanically inserted at Fairfax Media Print and Logistics Newcastle (FMPLN). It is applicable to the following publications:

The Newcastle Herald Maitland Mercury The Port Stephens Examiner The STAR Lakes Mail Lower Hunter STAR Cessnock Advertiser Hawkesbury Courier FCN papers North Coast Products Sun Herald Sydney Morning Herald

Revised July 2016 INSERTS Newcastle

INSERT SPECIFICATIONS AND CONDITIONS

The following specifications apply for Factors that affect the success of the inserting commercial products into all high speed insert process are : Publications until further notice. The key to a • Overall finished size and paging. successful insert campaign for your • Insert copies separate easily from their clients is to follow the product bundles not sticking together. recommendations and guidelines. • Bundles are stacked neatly and uniformly. Inserts must comply to the following • Maximum 2 turns in a bundle specifications. It is the responsibility of the • Bundle strapping does not damage the insert sales person to ensure specifications product in any way. are met and their customer understands our • Inserts need to be in good condition i.e. requirements and conditions of acceptance. flat with no corner damage or tearing. The ideal size insert has a total paging of INSERT SIZE FORMATS: between 16 and 32 pages with a trimmed • Min size single sheet A4 size / 100gsm finish and size around A4. These are the most • Min size 175 x 175mm successful inserts and run with a success rate of approx. 98 % and often better. • Max size 270 x 380mm Smaller insert size formats with paging less • Max pagination 56 pages 65gsm than 12 pages are less predictable and are generally less successful. Success rates of PACKAGING AND DELIVERY these products are generally in the 95 to 98% range. FMPLN have designed their packaging requirements to maximise the chance of the inserts arriving at the plant in good condition MULTIPLE COPIES and therefore providing the best opportunity We can not guarantee against multiple copies for a successful insert. being inserted. Inserts need to be printed and packed in such a way that the Delivery and packaging specifications are inserts are easily separated i.e. they don’t included in this document and it is the stick together. This cannot usually be responsibility of the sales representative to determined until production commences. ensure that their clients understand these requirements as FMPLN will not NUMBER OF COPIES REQUIRED accept delivery of inserts that do not meet the specifications of this document. Copies required vary from publication to Repackaging an insert that has been publication and edition day required. An rejected because of damage is not estimate of circulation number of copies acceptable. required for the publication and edition day should be obtained from publication INSERT SUCCESS circulation department. Circulation can vary due to unforeseen circumstances and It should also be pointed out to all insert therefore full run coverage may not be clients that insert accuracy is not 100%. achieved. Success is dependant on the product being inserted and particularly the condition it A 1% spoilage allowance needs to be is delivered in. Insert success varies from added to this quantity to allow setup and product to product. production spoilage. INSERTS Newcastle

CONDITIONS OF ACCEPTANCE inserted by the Ferag system, up to a • All Specifications laid out in this guide total combined pagination of 64 pages must be met. (Dependent on print stock). The host • FMPLN reserves the right to reject inserts product ( mainbook ) must be a greater that do not meet the specifications for number of pages than the insert pages size, paging, packaging, delivery time and for all productions. condition on arrival. Smaller publications less than 32 pages • FMPLN reserves the right to remove A maximum number of two inserts with a any insert from production that places total paging up to 32 pages (Dependent production or on time delivery in jeapordy. on print stock). The host product (mainbook) must be a greater number of UNACCEPTABLE INSERTS pages than the insert pages for all • Inserts with magnets or clips attached productions. • Inserts with sticky applicators In house magazines and inserts Needed to be included in the above INSERTING CAPACITY capacity counts. Publications greater than 40 pages A maximum number of three inserts can be

INSERT SPECIFICATIONS

INSERT SIZING • Single sheet inserts to be minimum size A4 • Minimum size single sheet on 100 gsm stock minimum. - A4 size / 100gsm min stock • Avoid any change of stock part way through the print run as the handling - 175mm x 175mm • Minimum size • characteristics will change and cause high • Maximum size - 380mm x 270mm insert wastage 270mm 175mm SUBSTRATE WEIGHT Single Sheet Min Max 175mm 380mm Min A4 size 100gsm 180gsm Multi Sheet Min Max 4-6 Pages 80gsm 150gsm IMPORTANT NOTES: 8-10 Pages 65gsm 120gsm • Insert longest edge towards spine. 12-14 Pages 60gsm 100gsm • Multiple sheet inserts must have spine as the longest edge. 16-36 Pages 54gsm 80gsm • Tabloid and Broadsheet inserts must be 36-56 Pages 54gsm 65gsm folded to A4 size. • Paging is the actual page count of the finished product as folded eg, a four page tabloid folded in half to A4 is an 8 page insert. INSERTS Newcastle

FOLD SPECIFICATIONS the insert to ensure that their client understands and accepts any special There are four types of recommended folds conditions attached to these products. for inserts. These are 4 page, roll fold, french fold and gate fold. All enquiries should be made to the plant on 02 49 357 435. In the examples of the roll fold and gate fold, the turned back folds are to the inside and within 20mm from the spine. INSERT PACKAGING

PALLET SPECIFICATIONS ACCEPTABLE FOLDS Pallets, when delivered, will be stored in a 4 PAGE ROLL FOLD racking shelve. These racks have limitations in respect of pallet size and weight. Inserts not adhering to these specifications cannot be stored and will be returned. • CHEP pallets are preferred and will be exchanged on delivery. Pallets with FRENCH FOLD GATE FOLD damaged or missing timber or protruding nails cannot be used. • The total pallet load cannot exceed 900kgs. • The total height of a pallet load cannot exceed 1100mm. • The insert load must not overhang the UNACCEPTABLE FOLDS pallet. = Any insert that has the opposing sides • Loose shrinkwrap should be removed. open. This style of insert cannot be done. PACKAGING SPECIFICATIONS CONCERTINA FOLD MAP FOLD • Place protective material (e.g. thick cardboard, etc.) on bottom of the pallet base and on top of the stack to prevent the pallet slats damaging the inserts. Reel end covers of sufficient size are ideal for this purpose. UNUSUAL INSERTS • Turn must be stacked with Image the same Other inserts that do not meet the size and way i.e. not perfected. pagination specifications may be accepted • Maximum 2 turns (lift) in a bundle. after consultation with, and at the discretion • Each turn (lift) should be 100 - 120mm in of, FMPLN. This may require a sample height regardless of page size. Protect test run of 500 inserts to be submitted. the spine of the insert by turning it towards FMPLN may impose extra conditions on the the centre of the pallet. acceptance of the booking, for example, a • Strapping on bundles must not damage reduced insert accuracy (say 80%) or that it product may only be inserted if it does not interfere • All tiers must be neat and uniformly with production i.e. it will be removed from stacked. Another pallet the same size as inserting if it places production in jeopardy. pallet base, should be placed over the top The onus is on the seller of sheet of protective material. INSERTS Newcastle

• Prior to shrink wrapping pallets, ensure BOXES corners of the stack are protected • Small supplements may be packed in against distortion and a minimum of 4 boxes with a divider between the rows. If strapping bands are used to secure the more than one layer is used - all boxes stack. must be fully packed, and should not exceed 10 kgs in weight. INSERT DELIVERY PACKAGING• Boxes ANDmust PALLETbe delivered and secured on SPECIFICATIONSpallets as above.

INSERT DELIVERY PACKAGING AND PALLET SPECIFICATIONS

TWO STRAPS EACH WAY

A4 LABEL WITH “FRP SHRINKWRAP ALL AROUND NUMBER” & ALL OTHER AND ON THE TOP. NOT REQUIRMENTS AS PER COVERING FORKLIFT ENTRY APPENDIX “A” IT MUST ALALSOSO FACEFACE THE FORKLIFTFORKLIFT

LOAD MUST BE STACKED STRAIGHT ON THE PALLET, IT SHOULD NOT LEAN PAST THE 90 LOAD SIZE NOT DEGREES EXCEEDING 1100MM IN HEIGHT.

PRINTING MATERIAL NOT EXCEEDING PALLET SIZE LESS FORKLIFT ENTRY 10MM ON ALL FOUR SIDES CHEP PALLETS ONLY TOP AND BOTTOM, ALL FACING CARDBOARD CORNERS THE SAME WAY. WITHOUT PROTECTORS ON THE BROKEN SLATES FOUR CORNERS/EDGES PROTECTIVE CARDBOARD LAYER REQUIRED ON THE BASE PALLET AND ALSO THE TOP LAYER OF INSERTS TO PREVENT DAMAGE TO THE INSERT BY THE PALLET SLATS.

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STANDARD PALLET TAG storage facilities. FOR NEWSPAPER INSERTS • Deliver to: Fairfax Media Print It is important all pallets are labelled clearly and Logistics Newcastle in accordance with the following information. 7 Enterprise Drive Tag details must include:- Beresfield NSW 2322 • Newspaper • Receiving Hours: • Product Name 8:00am – 3:30 pm Monday to Friday. • Product code / Insert Identifier supplied by publication. • Paperwork: • Insert Run Date Delivery dockets must clearly indicate: • Total Number of Inserts Shipped – Newspaper • Number of inserts this pallet – Product Name • Total Number of pallets shipped – Insert Run Date • This pallet is Number … – Total number of inserts shipped • Inserts Printed by (Company name , – Number of pallets on each vehicle address and contact number ) – Delivery Date Any pallets not clearly displaying a Pallet – Inserts printed by Tag will be rejected at site and returned. – Where more than one delivery is required to satisfy the delivery of a Note: See Appendix A for Sample Pallet Tag scheduled insert, the delivery docket included with the last dispatch should be marked FINAL INSERT DELIVERIES

On time delivery of inserting material and confirmation of delivery allows for a final inspection of the material prior to actual insertion. If problems are detected a client can be advised of the nature of the defect and how it will impact on the operation. The client in turn can advise us of their position.

DELIVERY REQUIREMENTS (instructions & paperwork) • Deadline: Inserts must be delivered Four Working Days prior to the date of issue or additional charges may be incurred or the insert may appear after the booking date. Inserts deliveries will not be accepted any earlier than TEN working days prior to the appearance date because FMPLN only have limited INSERTS Newcastle

Appendix A: FAIRFAX NEWCASTLE PALLET TAG

Newspaper

Product Name

Insert Run Date

Product code / Identifier

Total Number of Inserts Shipped

Number of Inserts on this Pallet

Total Number of Pallets Shipped

This Pallet is Number

Number of Copies per Lift

Inserts Printed By