Chief Executive’s Directorate Legal and Democratic Services The Lonsdale Building The Courts Carlisle Cumbria CA3 8NA Tel 01228 606060 Email [email protected] To: The Members of the Holehird Trust Joint Committee Agenda HOLEHIRD TRUST JOINT COMMITTEE A meeting of the Holehird Trust Joint Committee will be held as follows: Date: Wednesday 3 June 2015 Time: 2.00 pm Place: Meeting Room at Holehird Trust Estate Dawn Roberts Assistant Director – Corporate Governance NB PLEASE NOTE THAT THERE WILL BE A SITE VISIT AT 1.00 PM. WOULD MEMBERS PLEASE ASSEMBLE IN THE CAR PARK OF THE LAKELAND HORTICULTURAL SOCIETY GARDENS FOR A PROMPT 1PM START Enquiries and requests for supporting papers to: Lorraine Graham Direct Line: 01228 226366 Email: [email protected] This agenda is available on request in alternative formats Serving the People of Cumbria 1 MEMBERSHIP Appointed by Eden Local Committee Ms L Bateman Mr M Stephenson Mr G Strong Appointment by South Lakeland Local Committee Ms B Gray Ms H Halliday Mr C Jones ACCESS TO INFORMATION Agenda and Reports Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting. The agenda and Part I reports are also available on the County Council’s website – http://councilportal.cumbria.gov.uk/ieListMeetings.aspx?CId=124&Year=0 Background Papers Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to the Legal and Democratic Services Unit at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday. A G E N D A PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC PART 1 - ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC 1 ELECTION OF CHAIR To elect a Chair for the ensuing year. 2 APOLOGIES FOR ABSENCE To receive any apologies for absence. 3 DISCLOSURES OF INTEREST Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises 1 Details of any employment, office, trade, profession or vocation carried on for profit or gain. 2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992. 3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority (a) Under which goods or services are to be provided or works are to be executed; and (b) Which has not been fully discharged. 4 Details of any beneficial interest in land which is within the area of the authority. 5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 6 Details of any tenancy where (to your knowledge) (a) The landlord is the authority; and (b) The tenant is a body in which you have a beneficial interest. 7 Details of any beneficial interest in securities of a body where (a) That body (to your knowledge) has a place of business or land in the area of the authority; and (b) Either – (i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class. In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered. Note A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners). 4 EXCLUSION OF PRESS AND PUBLIC To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda. 5 MINUTES OF PREVIOUS MEETING To receive the minutes of the previous meeting held on 9 March 2015 (copy enclosed). (Pages 7 - 12) 6 CUMBRIA COMMUNITY FOUNDATION AGREEMENT To consider a report from the Chief Executive (copy enclosed). (Pages 13 - 24) 7 GRANT APPLICATIONS To consider grant applications received by Cumbria Community Foundation (copy enclosed). (Pages 25 - 42) 8 DATE AND TIME OF NEXT MEETING The next meeting will be held on 16 September 2015 at County Offices, Kendal at 2.00 pm. PART 2 - ITEMS CONSIDERED IN THE ABSENCE OF THE PUBLIC AND PRESS 9 PROPERTY MATTERS To consider a report from the Land Agent (copy enclosed). (Pages 43 - 44) This page is intentionally left blank Agenda Item 5 HOLEHIRD TRUST JOINT COMMITTEE Minutes of a Meeting of the Holehird Trust Joint Committee held on Monday, 9 March 2015 at 2.00 pm at Committee Room 2, County Offices, Kendal PRESENT: Mr M Stephenson (Chair) Mrs BC Gray (Vice-Chair) Mr C Jones Mrs O Bateman Officers in Attendance:- Mr D Rawle - Land Agent Mr D Routledge - Senior Accounting Technician Miss L Graham - Democratic Services Administrator Mr C Baker - Smiths Gore PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS 23 APOLOGIES FOR ABSENCE Apologies for absence were received from Mr G Strong, Ms H Halliday and Ms E Clements. 24 DISCLOSURES OF INTEREST There were no disclosures of interest. 25 EXCLUSION OF PRESS AND PUBLIC RESOLVED, that the press and public be excluded from the meeting during consideration of Item No 8 – Property Matters as it contains exempt information by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972. 26 MINUTES OF PREVIOUS MEETING RESOLVED, that the minutes of the last meeting held on 12 December 2014 be agreed as a true and accurate record. Page 7 27 CUMBRIA COMMUNITY FOUNDATION AGREEMENT Members considered a report from the Chief Executive which identified the amounts available for distribution on grants and fees for the remainder of the 2014-15 financial year. Following grants made at the December meeting of the trust it was noted that the amount that remained for distribution out of the £40,000 made available was £4,638. In order to make good the overdrawn cash balance and finance the on-going capital expenditure it was recognised that it would be necessary to sell some of its investments in the Charities Official Investment Fund (COIF). Following a discussion on the amount necessary, it was RESOLVED, that (1) the amounts available for distribution on grants and fees for the remainder of the 2014-15 financial year be noted; (2) £220,000 be released by selling COIF investments for the on-going capital expenditure and make good the overdrawn cash balance. 28 GRANT APPLICATIONS Members considered a report detailing the grant applications received by Cumbria Community Foundation, which included a list of applications and their eligibility criteria. All projects had been assessed on the Community Foundations standard procedure. 14995 Kendal Community Theatre - this request for funding was for a Stage Manager post for the Easter 2015 production of “A Passion for Kendal” Amount Requested £750 Amount Allocated £750 15013 Staveley Village Assocation – this application was made to provide a pavilion washroom Amount Requested £5000 Amount Allocated £2000 Page 8 15015 Sandgate Hydrotherapy Trust – this request for a grant was to purchase an UV filtration system for the hydrotherapy pool and it was agreed, that as long as they provided the necessary information requested by the Cumbria Community Foundation the following be allocated. Amount Requested £1000 Amount Allocated £850 15018b The Heron Theatre – funding was requested to replace seven sets of external doors and shutters in Grade 2 listed building Amount Requested £1000 Amount Allocated £1000 15026 Kendal Windows on Art (KWoA) – this request for funding was made to assist funding of “Making Your Mar” intergenerational project Amount Requested £1250 Amount Allocated £0 RESOLVED, that the following funding be approved:- Grant No Applicant Awarded 14995 Kendal Community Theatre £750 15013 Staveley Village Association £2000 15015 Sandgate Hydrotherapy Trust £850 15018b Heron Theatre £1000 29 DATE AND TIME OF NEXT MEETING The next meeting will be held on Wednesday 3 June at 2.00 pm in the meeting room at the Holehird Trust Estate. It was AGREED, that members meet at Holehird Estate at 1.00 pm for a site visit first. PART II: ITEMS LIKELY TO BE CONSIDERED IN THE ABSENCE OF THE PRESS AND PUBLIC 30 PROPERTY MATTERS The Land Agent and a representative from Smiths Gore presented a report which updated the Trust on the current property matters for the estate. Leonard Cheshire Disability – Holehird House A positive meeting had been held in January and the outcome was that Leonard Cheshire Disability (LCD) wished to continue in occupation at Holehird. Negotiations were now taking place with LCD on the new lease arrangements that would be put in place following the expiration of the current lease in 2020. Page 9 Lakeland Horticultural Society Negotiations were taking place with the Lakeland Horticultural Society over the consolidated lease.