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Agenda Reports Pack (Public) 18/07/2012, 17.00 Notice of meeting of Learning & Culture Overview & Scrutiny Committee To: Councillors Reid (Chair), Fitzpatrick (Vice-Chair), Scott, Cunningham-Cross, Levene, Jeffries, Brooks, Taylor, Mrs Barber (Co-opted Statutory Member) and Mrs Widdowson (Co-opted Statutory Member) Date: Wednesday, 18 July 2012 Time: 5.00pm Venue: Guildhall A G E N D A 1. Declarations of Interest At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda. 2. Minutes (Pages 3 - 10) To approve and sign the minutes of the meeting held on 13 June 2012. 3. Public Participation At this point in the meeting, members of the public who have registered their wish to speak on an item on the agenda or an issue within the committee’s remit can do so. Anyone who wishes to register or who requires further information is requested to contact the Democracy Officer for this meeting, details of whom are listed at the foot of this agenda. The deadline for registering to speak is 5.00pm the working day before the meeting, in this case 5.00pm on Tuesday 17 July 2012. 4. York Museums Trust Partnership Delivery (Pages 11 - Plan: 2011/12 End of Year Performance Update 44) This report updates Members on the current progress of the York Museums Trust (YMT) towards meeting the targets agreed in the Partnership Delivery Plan. 5. Proposed Scrutiny Review on Public Parks - (Pages 45 - 72) Supporting Information This report presents feedback information on the work of the Young Inspectors who recently carried out a review of several of City of York Council’s public Parks. This information is being provided to inform Members consideration of whether a review of the inequalities within the city’s public parks is required. 6. 2011/12 Year End Financial Monitoring (Pages 73 - 80) Report - Lifelong Learning & Culture and Children & Young People's Services This report analyses the outturn performance for 2011/12 and the financial outturn position by reference to the service plan and budgets for all of the relevant services falling under the responsibility of the Director of Adults, Children & Education and the Director of Communities & Neighbourhoods . 7. Update on Implementation of (Pages 81 - Recommendations from Previously Completed 108) Scrutiny Review on Libraries This report provides Members with an update on the implementation of the recommendations arising from a previous scrutiny review on Libraries carried out in 2005, and information on the forthcoming public Explore Vision and Community Consultation. 8. Ofsted Feedback Report on Safeguarding and (Pages 109 Looked After Children Services - 150) Members are asked to note the recent Ofsted inspection on Safeguarding and Looked After Children Services. 9. Learning and Culture Overview and Scrutiny (Pages 151 - Committee Workplan for 2012/13 152) Members are asked to consider the Committee’s workplan for the 2012-13 municipal year 10. Urgent Business Any other business which the Chair considers urgent under the Local Government Act 1972 Democracy Officers Catherine Clarke and Louise Cook (job share) Contact details: • Telephone – (01904) 551031 • Email [email protected] and [email protected] (If contacting by email, please send to both Democracy officers named above). For more information about any of the following please contact the Democracy Officers responsible for servicing this meeting, as listed above. • Registering to speak • Business of the meeting • Any special arrangements • Copies of reports This page is intentionally left blank Page 1 Agenda Annex About City of York Council Meetings Would you like to speak at this meeting? If you would, you will need to: • register by contacting the Democracy Officer (whose name and contact details can be found on the agenda for the meeting) no later than 5.00 pm on the last working day before the meeting; • ensure that what you want to say speak relates to an item of business on the agenda or an issue which the committee has power to consider (speak to the Democracy Officer for advice on this); • find out about the rules for public speaking from the Democracy Officer. A leaflet on public participation is available on the Council’s website or from Democratic Services by telephoning York (01904) 551088 Further information about what’s being discussed at this meeting All the reports which Members will be considering are available for viewing online on the Council’s website. Alternatively, copies of individual reports or the full agenda are available from Democratic Services. Contact the Democracy Officer whose name and contact details are given on the agenda for the meeting. Please note a small charge may be made for full copies of the agenda requested to cover administration costs. Access Arrangements We will make every effort to make the meeting accessible to you. The meeting will usually be held in a wheelchair accessible venue with an induction hearing loop. We can provide the agenda or reports in large print, electronically (computer disk or by email), in Braille or on audio tape. Some formats will take longer than others so please give as much notice as possible (at least 48 hours for Braille or audio tape). If you have any further access requirements such as parking close- by or a sign language interpreter then please let us know. Contact the Democracy Officer whose name and contact details are given on the order of business for the meeting. Every effort will also be made to make information available in another language, either by providing translated information or an Page 2 interpreter providing sufficient advance notice is given. Telephone York (01904) 551550 for this service. Holding the Cabinet to Account The majority of councillors are not appointed to the Cabinet (39 out of 47). Any 3 non-Cabinet councillors can ‘call-in’ an item of business following a Cabinet meeting or publication of a Cabinet Member decision. A specially convened Corporate and Scrutiny Management Committee (CSMC) will then make its recommendations to the next scheduled Cabinet meeting, where a final decision on the ‘called-in’ business will be made. Scrutiny Committees The purpose of all scrutiny and ad-hoc scrutiny committees appointed by the Council is to: • Monitor the performance and effectiveness of services; • Review existing policies and assist in the development of new ones, as necessary; and • Monitor best value continuous service improvement plans Who Gets Agenda and Reports for our Meetings? • Councillors get copies of all agenda and reports for the committees to which they are appointed by the Council; • Relevant Council Officers get copies of relevant agenda and reports for the committees which they report to; • Public libraries get copies of all public agenda/reports. Page 3 Agenda Item 2 ! "#$%&"% ' !()*+ ,-'.(/)*+ + +$,, +0. ++ 00(/'! 0*! 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