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Bkc Apple Configurator Apple Configurator For Management of Classroom iPad Sets Created by: Brian K. Cocke, Chalkville Elementary School First Time Setup Of Supervised Class Ipads SETUP DISTRICT GIVEN EMAIL • Once the supervisor sets up your e-mail, follow the directions in the e-mail • Go to Safari and go to https://portal.microsoftonline.com • Log in with the given username and password • Change to desired password (capital letter, numbers, exclamation point) CREATING USER ACCOUNTS ON MAC 1. On the Macbook, click the Apple Icon in the top left corner of the screen 2. Click on “System Preferences” 3. Click “User and Groups” 4. Click the “Unlock” symbol at the bottom and enter your system password 5. Click the “+” at the bottom of the list 6. New Account: Admin 7. Type the desired name of the account under “Full Name” and “Account Name” (for example: ces0170third1 or Mr. Cocke’s iPads or Class iPads) CREATE APPLE ID 1. On the Macbook, log into the new login that you created to manage to iPads 2. Click on “Create Free Apple ID” 3. Birthday: January 1, 1901 4. First Name: (Third) 5. Last Name: (Grade) 6. E-mail Address: (the address from above that you setup) 7. Enter your desired password 8. Rescue E-mail: (put your school e-mail address) 9. Security: Choose three security questions and enter passwords a. Favorite Teacher: [Payne] b. Dream Job: [Teaching] c. Bosses First Name: [Rod] 10. Agree to terms and conditions 11. Do not setup iCloud AUTHORIZE COMPUTER WITH ITUNES ACCOUNT 1. On the Macbook, log into the account that manages the iPads and go to “iTunes” 2. Agree to terms (in two places) 3. Download new version of iTunes if it asks. 4. Go to “Store Menu” 5. Choose “Authorize this computer” 6. Enter system password 7. Enter your Apple ID and password 8. Click “Review” 9. Agree to terms , Enter School Address, Enter School Phone Number 10. Exit out of iTunes Store DOWNLOAD APPLE CONFIGURATOR 1. On the Macbook, log into the account that manages the iPads and go to the “App Store” 2. Search for “Apple Configurator” 3. Click on “Free” to download 4. Click on “Install App” 5. Agree to the terms DOWNLOAD FREE APPS 1. On the Macbook, log into the account managing the iPads and go to “iTunes” 2. Click on iTunes Store in upper Right corner 3. Search for app 4. Click on “Free”, Click on “Install” 5. Enter Apple ID and Password 6. Continue to download all the apps that you want APPLE CONFIGURATOR PREFERENCES 1. On the Macbook, log into the account managing the iPads and go to “Apple Configurator” 2. Click on the “Apple Configurator” menu 3. Click “Preferences” a. Uncheck “automatically refresh” 4. Click “Lock Screen” a. Click on “Ipad” and Choose “Device or username” SETTING UP THE MASTER IPAD *Supervising means connecting the iPads to the system to be able to install the apps 5. Plug one iPad into the USB port that you are going to use as the Master 6. On the Macbook, log into the account managing the iPads and go to “Apple Configurator” 7. Accept Terms 8. Click on the “Prepare” icon at top a. Name: (Type the name that you want displayed on the iPads) b. Supervision “ON” c. IOS: Latest d. RESTORE: Don’t Restore Backup 9. Click on “Apps” and check all the apps you want installed on the iPad a. You can press the “option” key and click on one box and it will click all of them b. If apps are not showing, see directions below called “Adding Newly Downloaded Apps to Apple Configurator” i. Click on the “+” at bottom ii. Click on the apps in the right panel iii. Click “Command + A” to select all of the apps, or choose individual ones iv. Click “Open” v. Enter Apple ID and Password vi. If it asks you to replace an app, Check “Don’t ask again” and choose “Replace” 10. Click “Prepare” at the bottom and wait for the process to complete ARRANGING THE APPEARANCE OF THE MASTER BACKUP IPAD 1. On the iPad that you are going to use to create the Master Backup, complete the iPad setup. This iPad does not have to remain the “Master”, it will be used this one time to create a backup of your preferences 2. IPAD SETUP ON DEVICE a. Language: English b. Choose Network: Private (Username Student / Password) c. Disable Location Services d. Setup as new iPad e. Sign in with Apple ID f. Agree to Terms g. Don’t Use iCloud h. Don’t Use Siri i. Diagnostics: Automatically Send j. Register with Apple k. Start Using iPad 3. Arrange the icons the way you want to appear on all the iPads 4. It is recommended to put all apps that the students shouldn’t use in a Folder on the very last page by itself and call it “Teacher” or “Do Not Use” CREATE THE BACKUP MASTER IPAD *A “Backup” is the arrangement and placement of the apps and folder that you create 1. On the Macbook, log into the account managing the iPads and go to “Apple Configurator” 2. Plug in the iPad you want to use as the master into the USB port 3. Click on the “Supervise” icon 4. Click on iPad in the list that is plugged in you want to use as the Master 5. RESTORE: Create Backup 6. Name: (Name + Date (example: Cocke Backup 05-20) 7. Click “Create Backup” CREATE PROFILE *A “Profile” is the setting and options to be installed on each of the iPads 1. On the Macbook, log into the account managing the iPads and go to “Apple Configurator” 2. Click on the “Prepare Tab” 3. Click on the “+” sign at the bottom of the profile list 4. Click “Create New Profile” 5. Profile Name: (Name + Date (example: Cocke Profile 05-20) 6. Organization: Chalkville 7. Click on “Restrictions” on the left a. Click “Configure” b. Set settings you want under the three tabs “Functionality”, ”Applications”, ”Media Content” 8. Click on “Wifi” on the left a. Click “Configure” b. SSID: Jefcoed-Public 11. Save SETTING UP ADDITIONAL IPADS 1. On the Macbook, log into the account managing the iPads and go to “Apple Configurator” 2. Plug in all the iPads that you want to setup into the USB ports of the Macbook a. It is helpful to have USB hubs to do many at the same time 3. Click on “Prepare” Tab (it should show you a # of how many iPads are connected) a. If it does not accurately show the number of iPads that you have connected, unplug and replug them one at a time to figure out which one it is not recognizing correctly b. Type the Name you desire to Display on the home Screen of the iPads c. Supervision “On” d. IOS: Latest e. Restore: Choose the Backup you created above f. Profiles: Check the Profile you created above 4. Click on the “Apps” in the top right. Choose all the apps that you want installed a. You can press the “option” key and click on one box and it will click all of them 5. Click “Prepare” at the bottom ARRANGING THE IPADS INTO SETS IN CONFIGURATOR * This is helpful if one computer is managing multiple class sets with the same Apple ID 1. On the Macbook, log into the account managing the iPads and go to “Apple Configurator” 2. Click on the “Supervise” icon in the top middle 3. Click on the “+” on the bottom left in the “Supervised Devices” panel 4. Name the set what you want. 5. Click on “All Devices” and drag all of the iPads that belong to that set over to the Updating Supervised Ipad Sets IMPORTANT • No iPads should be plugged into the computer at this time STEP 1: CHECK FOR APPLE CONFIGURATOR UPDATES 1. Go to the Macbook “App Store” 2. Click on the top right and choose “Updates” 3. If Apple Configurator is NOT listed, proceed to Step 2 4. If Apple Configurator is listed, click on “Update” in the bottom right a. If the app does not update, you may have to go under the user account in which apple configurator was originally downloaded STEP 2: UPDATE THE APPS ON THE COMPUTER 1. Open iTunes 2. In the top left, click on “Music” and then choose “Apps” 3. Click on “Updates” in the top center 4. Click on “Update All Apps” in the bottom right 5. Wait until all updates are finished downloading STEP 3: UPLOAD THE APPS TO APPLE CONFIGURATOR 1. Open Apple Configurator 2. Click on the “Supervise” in the top middle 3. Click on “Apps” on the right panel 4. Click the “+” at the bottom 5. Click once on one of the apps in the right panel 6. Press “Command” and “A” on the keyboard to select all apps 7. Click “Select” 8. It will say app already exists, check “Don’t Ask Again” and choose “Replace” 9. Wait for all apps to update during which you may be prompted to enter your iTunes account password. STEP 4: CHOOSE SETTINGS 1. Continuing in Apple Configurator, click on “All Devices” in the left panel 2. Click on “Settings” in the right panel a. Update iOS: When update is available b. Restore: (choose the one for your iPad set) c. Lock to App: None d. Profiles: (check the profile for your iPad set) STEP 5: CHOOSE APPS 1. Continuing in Apple Configurator, click on “Apps” in the right panel 2.
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