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TRANSPORTATION COMMITTEE Tuesday, January 28, 2020

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TRANSPORTATION COMMITTEE Tuesday, January 28, 2020 Thank you for taking the time to join us at a Transportation Committee meeting! We encourage our community’s participation. Meeting materials - including agendas and packets - are available at Hillsboro-Oregon.gov. If you have any questions, contact the Public Works Department at 503-681-6146. We are happy to be of assistance! Sign-language interpreters and Assisted Listening Devices (ALD) are available at no cost. Please call 503-681-6100 or TTY 503-681-6284, 72 hours prior to the meeting. Call to Order - Roll Call 1. Consider Minutes: 1.1. Transportation Committee Minutes 112619 Transportation Committee Minutes 112619 2. Public Comment: (Persons wishing to speak may be recognized at this time. Please fill out the card on the table in the back of the room. Presentations are limited to three minutes.) 3. Items for Recommendation to City Council: 3.1. Consider forwarding a recommendation to City Council to enter into an Intergovernmental Agreement with Washington County for improvements to NE 25th Avenue and NE Cornell Road. Staff Report - Brad Albert Staff Report 3.2. Consider forwarding a recommendation to City Council to authorize the award of a contract for final road construction design and engineering services for the interim extension of NE Huffman St and NE 30th Ave. Staff Report - Allison Bergseng Staff Report 3.3. NE Jackson School Road Improvement Project Construction Recommendation for Contract Award. Staff Report - Allison Bergseng Staff Report 4. Items for Transportation Committee Action: 4.1. Consider election of 2020 Transportation Committee Chair and Vice Chair. Verbal Update - Tina Bailey 4.2. SE 67th Avenue Road Closure Request. Staff Report - Doug Gresham Staff Report 5. Items for Discussion (Items may result in action and/or recommendation to Council): 5.1. None. 6. Advice/Information Items 6.1. Washington County Coordinating Committee update. Staff Report - Don Odermott Staff Report 6.2. Update on the 229th Plan and Profile Study. Staff Report - Gregg Snyder Staff Report 6.3. T2020 Metro Transportation Funding Measure Update. Staff Report - Don Odermott and Gregg Snyder Page 2 of 79 Staff Report 6.4. Log of Special Event Permit Applications. Log Of Special Event Permits 6.5. Log of Citizen Requests received to transportation issues. Log Of Citizen Requests Page 3 of 79 Page 4 of 79 TRANSPORTATION COMMITTEE MEETING Tuesday, November 26, 2019 Present: Councilor Anthony Martin, Councilor Beach Pace, and Citizen Advisor Kellen Shide Staff Present: Robby Hammond, Tom Arnold, Tina Bailey, Brad Albert, Don Odermott, Dan Dias, and Gregg Snyder Guests: Mike Morse, Michael Goff and Hal Ballard Call to Order – Roll Call 1. Consider Minutes: 1. Transportation Committee Minutes 092419 Motion was made by Pace and seconded by Martin. The motion passed unanimously with Pace aye, and Martin aye. 2. Public Comment: (Persons wishing to speak may be recognized at this time. Please fill out the card on the table in the back of the room. Presentations are limited to three minutes.) 3. Items for Recommendation to City Council: 1. Consider forwarding a recommendation to City Council to authorize an Intergovernmental Agreement with Portland State University and $75,000 for an air quality study in the US 26 Corridor. Staff Report - Gregg Snyder Motion was made by Pace and seconded by Martin. The motion passed unanimously with Pace aye, and Martin aye. 4. Items for Transportation Committee Action: 1. Consider approving a recommendation to negotiate amendments to the Bonded MSTIP Intergovernmental Agreement with Washington County in order to prioritize early construction of a Cornelius Pass Road bridge over Butternut Creek in south Hillsboro. Staff Report - Don Odermott Motion was made by Pace and seconded by Martin. The motion passed unanimously with Pace aye, and Martin aye. 5. Items for Discussion (Items may result in action and/or recommendation to Council): Page 1 of 2 Page 5 of 79 None 6. Advice/Information: 1. Washington County Coordinating Committee update. Staff Report - Gregg Snyder 2. Get Moving! Transportation Funding Measure update. Staff Report - Don Odermott 3. 2019 Pavement Management Program annual update. Staff Report - Brad Albert 4. 25th / Cornell project and future IGA. Plan Attached - Brad Albert 5. Tree Care planting requirement update. Verbal Update - Brad Albert 6. Tree care public outreach. Flier attached - Tina Bailey 7. Transportation Committee Chair and Vice Chair Election – January 2020 Meeting. Verbal Update - Tina Bailey 8. Log of Special Events Permit Applications. 9. Log of Citizen Requests received to transportation issues. Page 2 of 2 Page 6 of 79 MEMORANDUM To: Robby Hammond, City Manager From: Brad Albert, Street Engineering Section Manager Date: January 28, 2020 Subject: NE 25th Avenue and NE Cornell Road Intergovernmental Agreement with Washington County _____________________________________________________________________________ Requested Transportation Committee Action: Consider forwarding a recommendation to the City Council to enter into an Intergovernmental Agreement with Washington County for improvements to NE 25th Avenue and NE Cornell Road. Background: The NE 25th Avenue and NE Cornell Road project, as shown in the diagram below, is a Major Streets and Transportation Program (MSTIP 3d) project being delivered by Washington County. This is a capacity improvement needed to accommodate congestion during peak traffic hours and projected growth in Hillsboro. This project is funded through the MSTIP program, with Washington County funding the entire project costs. The City is partnering with Washington County to acquire the additional right of way along NE 25th Avenue. The added right of way will accommodate additional turn lanes from southbound 25th Avenue onto Cornell Road, bicycle lanes, and improved street lights and traffic signals. The main portion of the needed right of way will come from the Port of Portland property at the northeast corner of the 25th and Cornell intersection. The City, under the terms of the IGA, will be working on the County’s behalf to negotiate the terms of the right of way acquisition to advance the project. The City is currently working on various other projects that involves the Port of Portland. The MSTIP agreement did not include costs for adjusting the City’s utilities as those costs are generally funded by the utility owner and are not shared with Washington County. The Water Department is concurrently requesting a recommendation to City Council for the waterline relocation work in the IGA at the February Utilties Commission meeting. Page 1 of 2 3.1 (1) Page 7 of 79 Project Location Cost: The cost for construction and engineering services associated with the waterline relocation work is $145,100.00 (Pending Utilities Commission Approval). 3.1 (2) Page 8 of 79 MAJOR STREETS TRANSPORTATION IMPROVEMENT PROGRAM INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY AND THE CITY OF HILLBORO NE 25TH AVENUE AND NE CORNELL ROAD INTERSECTION PROJECT This Intergovernmental Agreement is entered into between Washington County, a political subdivision of the State of Oregon, acting by and through its elected officials, hereinafter referred to as “COUNTY”; and the City of Hillsboro, a municipal corporation, acting by and through its City Council, hereinafter referred to as “CITY”. RECITALS WHEREAS, ORS 190.010 authorizes agencies to enter into intergovernmental agreements for the performance of any or all activities and functions that a party to the agreement has the authority to perform; and WHEREAS, the COUNTY Board of County Commissioners has approved and funded a Major Streets Transportation Improvement Program (3d) project to construct road improvements to NE 25th Avenue and NE Cornell Road Intersection, and WHEREAS, NE Cornell Road is COUNTY facility and NE 25th Avenue is a City of Hillsboro roadway. The project is located entirely within Hillsboro city limits, and WHEREAS, it is the desire of COUNTY and CITY to construct improvements on NE 25th Avenue and NE Cornell Road Intersection, as described below, hereinafter called the PROJECT; and WHEREAS, COUNTY will perform the project management, the design and construction of PROJECT, and WHEREAS, CITY will perform all needed Right of Way acquisitions for PROJECT, COUNTY will fund these acquisitions, and WHEREAS, the CITY wishes to make Corresponding water infrastructure improvements include adjustments and relocations of existing fire hydrants, water and irrigation meters, and the installation of approximately 60 feet of 10-inch Ductile Iron waterline with the appropriate appurtenances to avoid a new signal pole, and agrees to pay for such requested work, hereinafter called the WATERLINE; and WHEREAS, the original budget for PROJECT is $5,400,000, $900,000 of which is designated for Right of Way acquisitions, and 3.1 (3) Page 9 of 79 WHEREAS, it is the mutual desire of the COUNTY and CITY to enter into this Agreement to allocate their responsibilities to complete the PROJECT; and NOW, THEREFORE, the premise being in general as stated in the foregoing recitals, and in consideration of the terms, conditions and covenants set forth below, the parties hereto agree as follows: A. PROJECT DESCRIPTION The PROJECT would increase the intersection capacity, improve operations and safety at the signalized intersection of NE 25th Avenue at NE Cornell Road. The PROJECT would include roadway widening, modifying the traffic signal, and corresponding water, sanitary, and
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