Otorohanga District Council Annual Plan 2020-2021 Table of Contents Table of Contents.............................................................................................................................. i Comments from the Mayor and Chief Executive ............................................................................... 1 Council Activities .............................................................................................................................. 2 Land Transport ................................................................................................................................ 3 Water Supply ................................................................................................................................... 6 Sewerage Treatment and Disposal................................................................................................... 9 Flood Protection and Control Works ............................................................................................... 12 Stormwater Drainage ..................................................................................................................... 14 Community Services ...................................................................................................................... 16 Regulatory Services ....................................................................................................................... 21 Community Development ............................................................................................................... 25 Governance and Leadership .......................................................................................................... 27 Consolidated Cost of Service Statement ........................................................................................ 31 Financial Statements...................................................................................................................... 32 Prospective Statement of Comprehensive Income ...............................................32 Reconciliation of Prospective Statement of Comprehensive Income and Combined Cost of Service Statements ..........................................................................................................................33 Prospective Statement of Changes in Equity .......................................................34 Prospective Statement of Financial Position ........................................................35 Prospective Statement of Cash Flows .................................................................36 Prospective Statement of Public Debt ..................................................................37 Prospective Statement of Reserves .....................................................................37 Statement of Accounting Policies ........................................................................38 Funding Impact Statement ............................................................................................................. 46 2017/18 Rates Information ..................................................................................50 Examples of Indicative Contributions to Council Services – 2017/18 year .............54 Financial Regulations Benchmarks................................................................................................. 55 Annual plan disclosure statement for year ending 30 June 2018 ...........................55 Organisation .................................................................................................................................. 57 Elected Members ................................................................................................57 Contact Details ...................................................................................................57 Management Structure........................................................................................58 Statistics ........................................................................................................................................ 59 Schedule of Fees and Charges ...................................................................................................... 60 Glossary ........................................................................................................................................ 76 MISSION STATEMENT “Otorohanga District Council will strive to be the best rural council in New Zealand, operating proactive policies which promote progress while taking into account social, cultural, economic and environmental needs.” i Comments from the Mayor and Chief Executive Tēnā koutou katoa In June, after two weeks of public consultation, Council made a decision to support the We are pleased to bring you Ōtorohanga District Ōtorohanga Kiwi House development with a $2m Council’s Annual Plan for 2020-21. loan. This loan is interest free to the Kiwi House for The content of this plan largely reflects what is in the first two years which means Council will absorb Year 3 of the 2018-28 Long Term Plan (LTP). the $32,000 p.a interest cost. This will be absorbed Where small adjustments have been made, these into the Treasury Management surplus and will can be found in the separate activity sections under therefore have no impact on rates. the heading “Changes from the 2018-28 Long Despite COVID-19, the district is well-positioned as Term Plan.” The changes made were assessed by the effects of growth continue to radiate from Council as not being significant enough to warrant central Waikato. Resource and building consent a community consultation process this year. applications are tracking well, and we continue to In March 2020 a global pandemic – COVID-19 – have positive interest in both commercial and put the whole of Aotearoa into full lockdown for residential development. seven weeks. This meant only essential Council Overall the financial position of Council remains services were being delivered, and some capital sound, as we find ways to balance supporting our works were deferred. The full impact across the community to grow while keeping a tight control on country and in our district is still becoming clear, the purse strings so that our district is an affordable and in this Annual Plan Council have decided to place to live, work and play. include a budget of $500,000 to support community recovery. This is funded from existing Council This is the final year of our current Long Term Plan, reserves and does not have a rates impact. The and now Council will turn its mind to producing a key elements of this support are: new Plan for 2021 and beyond. Early engagement will commence in July 2020, and we look forward 1. Rates Relief Package - for ratepayers who to buzzing around the district, meeting you all, and are experiencing financial hardship hearing what you think we can do to position the 2. Economic Stimulus Package - to support district and Council to ensure a bright, prosperous district economic recovery future. The forecast average rates increases for the 2020- Ngā mihi nui, 21 year are as follows: Rural Area 1.00% Ōtorohanga Community 2.49% Kāwhia/Aotea Community 1.71% Overall (District) 1.43% Max Baxter Tanya Winter Mayor Chief Executive 1 Council Activities This part of the Annual Plan explains how Council’s How this section works activities will contribute towards the achievement of Each activity within the group of activities contains community outcomes. the following information; Each activity comprises Levels of Service, work programmes and a monitoring framework which A description of how the activity the community can use to assess Councils contributes to Community Outcomes and progress. Council communicates its progress Council’s role in delivering those against its performance measures once a year in outcomes. the Annual Report. A list of major capital projects scheduled This section explains the plans that have been for the 2020/21 year developed for each of Councils significant activities. The activities have been placed into one Explanations of any significant changes of the following: from the 2018-28 Long Term Plan Land Transport A performance monitoring framework, showing target levels of service, Water Supply performance indicators and a description Sewerage Treatment & Disposal of how Council will measure performance Flood Protection and Control Works against those indicators. Stormwater Drainage Cost of Service Statements for the group of activities Community Services Regulatory Services Community Development; or Governance and Leadership group of activities depending on that activity’s major emphasis. Each group of activities is discussed separately. 2 Land Transport What Community Outcome Does Roads and Footpaths Contribute To Community Outcomes Roads and Footpaths Otorohanga Safe roads and footpaths, as District is a safe well as adequate street lighting, place to live help to improve the safety of those in and around the community Ensure services The maintenance and provision and facilities meet of roads and footpaths ensures the needs of the that the residents are able to Community move around freely, and access all the services and facilities available. Manage the The provision of suitable Natural and footpaths enable residents to Physical move freely through the environment in a community, without the need to sustainable drive short distances. Through manner efficient and effective design we are able to make roads