Regular City Council Meeting 6:30 Pm – Council Chambers
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REGULAR CITY COUNCIL MEETING 6:30 PM – COUNCIL CHAMBERS – CITY HALL APRIL 2, 2019 REVISED AGENDA ALL CITIZENS DESIRING TO ADDRESS THE PORT ORANGE CITY COUNCIL DURING CITIZEN PARTICIPATION SHOULD COMPLETE A SPECIAL APPLICATION FORM WHICH IS LOCATED ON THE STANDS OUTSIDE THE COUNCIL CHAMBERS. AFTER COMPLETING THE FORM, PRESENT IT TO THE CITY CLERK. A. OPENING 1. Invocation by Pastor Ken Sharp of High Point Pentecostal Church 2. Pledge of Allegiance 3. Roll Call B. CONSENT AGENDA 4. Public Comments on Consent Agenda Items Only 5. Agenda Approval 6. Approval of Minutes a. February 26, 2019 - Special City Council Meeting b. March 5, 2019 - Regular City Council Meeting 7. Approval of Fee Reduction Request from ICI Homes relating to the Second Amendment to the Woodhaven PUD Master Development Agreement and Conceptual Development Plan 8. Resolution No. 19-12 - Mayor's Golf Tournament Fees 9. Approval of Revised FY20 Budget Calendar 10. Approval of the Fee Matrix for the American Cancer Society for Relay for Life C. CITIZEN PARTICIPATION (Non-Agenda – 20 minutes) D. COUNCIL COMMENTS 11. Comments/Concerns from Council Members Regular City Council Meeting 4/2/2019 Page 2 of 3 E. SPECIAL AWARDS, REPORTS, RECOGNITION AND PROCLAMATIONS 12. Report from KemperSports on the Cypress Head Golf F. PUBLIC HEARING 13. Second Reading - Ordinance No. 2019-11 - Woodhaven PUD/Small-Scale Comprehensive Plan Future Land Use Amendment (Case No. 18-20000007) 14. Second Reading - Ordinance No. 2019-12 - Second Amendment to the Woodhaven PUD Master Development Agreement and Conceptual Development Plan (Case No. 18-40000003) 15. First Reading - Ordinance No. 2019-14 - First Amendment to the Catfish Commons Planned Commercial Development (PCD) Master Development Agreement (MDA) and Conceptual Development Plan (CDP), Case No. 19-40000001 16. First Reading - Ordinance No. 2019-15 - LDC Amendment/Chapter 9, Article, II (Case No. 19-25000001) 17. First Reading - Ordinance No. 2019-16 – Fifth Amendment to the Westport Storage and Office Park PCD Master Development Agreement (Case No. 19-40000002) G. REGULAR AGENDA 18. First Reading - Ordinance No. 2019-6 - Amending Chapter 54 for relating to the General Employee Retirement Systems participation and 401(a) Plan contributions 19. Authorization to submit the proposed project list for the River to Sea TPO 2019 Transportation Improvement Program Priority List 20. FY2018 Audit (CAFR) H. ADDITIONAL ITEMS 21. City Attorney 22. City Manager I. COUNCIL COMMITTEE REPORTS 23. City Council Committee Reports a. River to Sea TPO b. General Employees' Pension Board c. First Step Shelter d. Port Orange/South Daytona Chamber of Commerce e. Arthaus J. ADJOURNMENT Regular City Council Meeting 4/2/2019 Page 3 of 3 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE HE OR SHE MAY NEED TO ENSURE AT HIS OR HER OWN EXPENSE FOR THE TAKING AND PREPARATION OF A VERBATIM RECORD OF ALL TESTIMONY AND EVIDENCE OF THE PROCEEDINGS UPON WHICH THE APPEAL IS TO BE BASED. NOTE: IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE CITY CLERK FOR THE CITY OF PORT ORANGE, 1000 CITY CENTER CIRCLE, PORT ORANGE, FLORIDA 32129, TELEPHONE NUMBER 386-506-5563, [email protected], AS FAR IN ADVANCE AS POSSIBLE, BUT PREFERABLY WITHIN 2 WORKING DAYS OF YOUR RECEIPT OF THIS NOTICE OR 5 DAYS PRIOR TO THE MEETING DATE. IF YOU ARE HEARING OR VOICE IMPAIRED, CONTACT THE RELAY OPERATOR AT 1-800-955- 8771. UPON REQUEST BY A QUALIFIED INDIVIDUAL WITH A DISABILITY, THIS DOCUMENT WILL BE MADE AVAILABLE IN AN ALTERNATE FORMAT. IF YOU NEED TO REQUEST THIS DOCUMENT IN AN ALTERNATE FORMAT, PLEASE CONTACT THE CITY CLERK WHOSE CONTACT INFORMATION IS PROVIDED ABOVE. ANY INVOCATION THAT IS OFFERED BEFORE THE OFFICIAL START OF THE CITY COUNCIL MEETING SHALL BE THE VOLUNTARY OFFERING OF A PRIVATE PERSON, TO AND FOR THE BENEFIT OF THE CITY COUNCIL. THE VIEWS OR BELIEFS EXPRESSED BY THE INVOCATION SPEAKER HAVE NOT BEEN PREVIOUSLY REVIEWED OR APPROVED BY THE CITY COUNCIL OR THE CITY STAFF, AND THE CITY IS NOT ALLOWED BY LAW TO ENDORSE THE RELIGIOUS BELIEFS OR VIEWS OF THIS, OR ANY OTHER SPEAKER. PERSONS IN ATTENDANCE AT THE CITY COUNCIL MEETING ARE INVITED TO STAND DURING THE OPENING INVOCATION AND PLEDGE OF ALLEGIANCE. HOWEVER, SUCH INVITATION SHALL NOT BE CONSTRUED AS A DEMAND, ORDER, OR ANY OTHER TYPE OF COMMAND. NO PERSON IN ATTENDANCE AT THE MEETING SHALL BE REQUIRED TO PARTICIPATE IN ANY OPENING INVOCATION THAT IS OFFERED. A PERSON MAY EXIT THE CITY COUNCIL CHAMBERS AND RETURN UPON COMPLETION OF THE OPENING INVOCATION IF A PERSON DOES NOT WISH TO PARTICIPATE IN OR WITNESS THE OPENING INVOCATION. CITY COUNCIL SPECIAL MEETING MINUTES COUNCIL CHAMBERS – CITY HALL 1000 CITY CENTER CIRCLE, PORT ORANGE FEBRUARY 26, 2019 THE CITY COUNCIL SPECIAL MEETING of the City of Port Orange was called to order by Mayor Donald O. Burnette at 5:30 p.m. Silent Invocation Pledge of Allegiance Roll Call Present: Councilman Drew Bastian Councilman Scott Stiltner Vice Mayor Chase Tramont Mayor Donald Burnette Also Present: Assistant City Clerk Shelby Field City Attorney Margaret Roberts City Manager Jake Johansson DISCUSSION ITEMS 4. Appointment of Interim District 1 Council Member Mayor Burnette gave an overview of the election schedule and the length of the interim council position. Mayor Burnette addressed there being only one candidate left. Jack Wiles, Candidate, gave a brief overview of himself and why he decided to seek appointment. He addressed questions and comments from Councilmembers. Motion was made by Vice Mayor Tramont to appoint Jack Wiles to the interim City Council position and Seconded by Councilman Bastian. Motion carried unanimously by roll call vote. Mr. Wiles accepted the nomination and was sworn in by Shelby Field, Assistant City Clerk. ADJOURNMENT – 5:45 pm Mayor Donald O. Burnette Attest: Robin Fenwick, CMC City Clerk REGULAR CITY COUNCIL MEETING MINUTES COUNCIL CHAMBERS – CITY HALL 1000 CITY CENTER CIRCLE PORT ORANGE, FLORIDA MARCH 5, 2019 THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Donald O. Burnette at 6:30 p.m. OPENING Silent Invocation Pledge of Allegiance Roll Call Present: Interim Council Member Jack Wiles Councilman Drew Bastian Councilman Scott Stiltner Vice Mayor Chase Tramont Mayor Donald Burnette Also Present: City Manager Jake Johansson City Attorney Margaret Roberts City Clerk Robin Fenwick CONSENT AGENDA 4. Public Comments on Consent Agenda Items Only There were no public comments. 5. Agenda Approval Motion to approve agenda was made by Vice Mayor Chase Tramont and Seconded by Councilman Drew Bastian. Motion carried unanimously by voice vote. 6. Approval of Minutes a. February 19, 2019 - Joint Workshop w/Volusia County School Board b. February 19, 2019 - Regular City Council Meeting 7. Bid Awards and Contract Items a. Approval of Contract Award - ITB 19-02 - Concrete Installation, Repairs and Replacement to Sparks Concrete, LLC b. Approval of Contract Award Bid # 19-04 for Athletic Field Spray Services to TruGreen of Daytona Beach 8. Approval of Carlisle Drive License Agreement/Bella Oaks Townhome Subdivision Regular City Council Meeting March 5, 2019 Page 2 of 9 9. Approval of Fee Reduction or Waiver - Oak Trail Run Townhomes 10.Resolution No. 19-11 - Providing for a Canvassing Board Motion to approve the Consent Agenda as amended was made by Councilman Drew Bastian and Seconded by Vice Mayor Chase Tramont Councilman Drew Bastian. Motion carried unanimously by roll call vote. Motion to pull item 10 for further discussion by Councilman Drew Bastian and Seconded by Vice Mayor Chase Tramont. Motion carried unanimously by voice vote. Mayor Burnette explained the need for the Canvassing Board and asked if any changes were needed. Motion to approve agenda was made by Vice Mayor Chase Tramont and Seconded by Councilman Drew Bastian. Motion carried unanimously by roll call vote. ANNUAL MEETING OF CORPORATIONS 11.Port Orange Property Development, Inc. Joint Annual Meeting of the Members, Directors and Design Review Board Council recessed at 6:34 p.m. to hold the Port Orange Property Development, Inc. Joint Annual Meeting of the Members, Directors and Design Review Board meeting, minutes of which are under separate cover. 12.City Center Corporate Park Property Owner's Association, Inc. Joint Annual Meeting of Members and Directors Council recessed to hold the City Center Corporate Park Property Owner's Association, Inc. Joint Annual Meeting of Members and Directors, minutes of which are under separate cover. City Council reconvened at 6:43 p.m. Regular City Council Meeting March 5, 2019 Page 3 of 9 CITIZEN PARTICIPATION (Non-Agenda – 20 minutes) Michael Dalton, citizen, discussed his concerns regarding construction at 5414 Riverside Drive. He is concerned with encroachment and run-off. He’s also concerned with parking. Mayor Burnette will have the City Manager or staff reach out to him with information relating to this plan. Wayne Walker, citizen, is also concerned with the construction at 5414 Riverside Drive and the occupants who don’t seem to be owners of the property. COUNCIL COMMENTS 13.Comments/Concerns from Council Members Councilman Stiltner wished Mary Whitmeyer a happy 95th birthday. Councilman Wiles discussed a complaint from a citizen in Sleepy Hollow regarding pot holes. He’d like to see about getting the barricades removed. Jake Johansson, City Manager, advised Staff is looking for funding and the project is on the list. Councilman Wiles asked if there is a timeline for the bridge repairs. Mayor Burnette said FDOT has said April 2019.