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Iob!.'D- ~ ~Rk ,-{L'j K~ C;:P ~C.D~ In partnership with the community, we enrich lives by providing meaningful experiences through programs, parks, and facilities PARK DISTRICT OF OAK PARK Regular Park Board Meeting Hedges Administrative Center 218 Madison Street, Oak Park, Illinois 60302 Thursday, October 24, 2019, 7:30pm AGENDA I. Call to Order/Roll Call II. Approval of Agenda III. Visitor/Public Comment Each person is limited to three minutes. The Board may set a limit on the total amount of time allocated to public comments. IV. Consent Agenda A. Approval of Cash and Investment Summary* B. Approval of Warrants and Bills* C. Approval of Minutes* D. Environmental Sustainability Advisory Committee Application – Gordon Waldron* E. EL Stop Name Change Approval* V. Staff Reports A. Executive Director’s Report* B. Updates and Information* C. Revenue/Expense Status Reports* VI. Old Business A. Recreation and Facility Program Committee – Commissioner Wollmuth 1. Collaboration for Early Childhood Care & Education Agreement* B. Parks and Planning Committee – Commissioner Wick 1. Professional Services for Wenonah and Randolph Parks – Contract Approval* 2. Conservatory Glass Repair – Contract Approval* C. Administration and Finance Committee – Commissioner Porreca 1. 2019-2021 Audit Engagement Letter* 2. Copier Lease Agreement* VII. New Business 1. OPYB/S Update* 2. AYSO Update 3. 2019 Performance Measure Quarterly Review* VIII. Commissioners’ Comments Commissioner Porreca Commissioner Wollmuth Commissioner Wick Commissioner Worley-Hood President Lentz IX. Closed Session X. Continue Regular Board Meeting *Indicates information attached **Indicates information to be provided at or prior to the meeting. The Park District of Oak Park welcomes the opportunity to assist residents and visitors with disabilities. If you need special accommodations for this meeting, please call (708) 725-2000 or via email at [email protected]. Agenda Comments Thursday, October 24, 2019 I. Roll Call II. Approval of Agenda (Voice Vote) No additions to the Agenda are anticipated at this time. III. Visitor/Public Comment IV. Consent Agenda (Roll Call Vote) – Commissioner Porreca Commissioner Porreca – Motion of the Board for approval of the Consent Agenda, which includes the Cash and Investment Summary and Warrants and Bills for the month of September, 2019; approval of minutes from the Continued Regular Board Meeting, September 5, 2019; approval of the Committee of the Whole Meeting Minutes, September 5, 2019; approval of the Regular Board Meeting Minutes, September 18, 2019; approval of the Closed Session Minutes, September 19, 2019; approval of the Environmental Sustainability Advisory Committee Application for Gordon Waldron; and acceptance for Resolution 2019-10-01 for the EL Stop Name Change. V. Staff Reports A. Executive Director’s Report* B. Updates and Information* C. Revenue/Expense Status Report* VI. Old Business A. Recreation and Facility Program Committee: Commissioner Wollmuth 1. Collaboration for Early Childhood Care and Education Agreement* (Roll Call Vote) Commissioner Wollmuth: I move that the Park Board of Commissioners approve the Agreement with the Collaboration for Early Childhood Care and Education and a funding allocation of $7,000. B. Parks and Planning Committee: Commissioner Wick 1. Professional Services for Wenonah and Randolph Parks Contract Approval* (Roll Call Vote) Commissioner Wick: I move that the Park Board of Commissioners approve the authorization to engage Altamanu, Inc., Chicago, Illinois, for a total cost not to exceed $31,550 to create project bid specifications consistent with the approved master plan for Randolph and Wenonah Parks and to provide oversight of construction. 2. Conservatory Glass Repair Contract Approval* (Roll Call Vote) Commissioner Wick: I move that the Park Board of Commissioners approve repair authorization by Executive Director Arnold with Rough Brothers, Inc. of Cincinnati, Ohio in an amount not to exceed $41,375. C. Administration and Finance Committee: Commissioner Porreca 1. 2019-2021 Audit Engagement Letter* (Roll Call Vote) Commissioner Porecca: I move that the Park Board of Commissioners approve Lauterbach and Amen’s proposal for auditing services for the years 2019-2021, in an amount not to exceed $52,050. 2. Copier Lease Agreement* (Roll Call Vote) Commissioner Porreca: I move that the Park Board of Commissioners approve the three-year contract with two one-year renewals with Impact Networking Illinois based out of Bolingbrook, Illinois for an amount not to exceed $101,465.15. VII. New Business 1. OPYB/S Update 2. AYSO Update 3. 2019 Performance Measure Quarterly Review* VIII. Commissioners’ Comments Commissioner Porreca Commissioner Wollmuth Commissioner Wick Commissioner Worley-Hood President Lentz VIII. Closed Session X. Adjournment IV. A CASH AND INVESTMENT SUMMARY- September 2019 Community Sep-19 Aug-19 Bank IPDLAF CD's PMA - SSD IMET TOTAL TOTAL General Fund 10 - Corporate 1,167,198 7,918 161,700 6,420,179 (4,904,520) 2,852,475 3,147,208 Special Revenue Funds 15 - IMRF (929,995) 1,603 - - 1,338,425 410,032 432,252 16 - Liability (808,562) 8,965 - - 1,087,091 287,494 293,303 17 - Audit (57,065) 237 - - 70,214 13,386 13,374 20 - Recreation 1,496,892 4,979 800,000 1,410,919 2,966,799 6,679,589 6,794,357 21 - Museum (199,335) 1,220 - 133,871 255,145 190,901 191,797 22 - Special Recreation (1,378,787) 17,121 - - 1,676,569 314,904 312,119 25 - Special Facilities 91,962 3,288 - 1,040,000 593,203 1,728,453 1,872,096 85 - Cheney Mansion 230,524 462 - - 52,326 283,312 294,677 Capital Funds 70 - Capital Projects 1,007,924 78,051 500,000 80,000 1,775,984 3,441,959 3,556,276 70 - 2011 Bond - - - - - - - 70 - 2012 Bond - - - - - - - 70- 2013 Bond - - - - - - - Total Cash Available to District 620,757 123,843 1,461,700 9,084,969 4,911,238 16,202,507 16,907,459 Distribution %: 3.83% 0.76% 9.02% 56.07% 30.31% 100.00% 100.00% Other Funds 50- Health Insurance Fund 232,202 345 - - 350,799 583,347 511,768 x - Memorial Trust 14,882 - - - 118,109 132,991 132,962 xx - Working Cash 207,870 - - - - 207,870 207,870 Total Cash Across All Funds 1,075,711 124,188 1,461,700 9,084,969 5,380,146 17,126,714 17,760,059 Park District of Oak Park Cash Status Report As of September 30, 2019 Operating Accounts Community Bank 0.15% $ 1,019,867 iPrime Liquid Money Market 2.55% $ 8,297,190 Citibank 1.35% $ 787,779 Illinois Metropolitan Investment Fund 1.39% $ 5,555,050 * Illinois Park District Liquid Asset Fund Account 0.73% $ 124,188 $ 15,784,074 Operating Investment Accounts ServisFirst Bank 2.76% due 12/03/19 $ 243,200 Northeast Community Bank 2.78% due 12/13/19 $ 243,000 Pacific Western Bank 2.52% due 05/14/20 $ 243,800 Rockford B&TC 2.39% due 05/28/20 $ 244,000 Western Alliance Bank/Torrey Pines Bank 2.43% due 05/28/20 $ 244,000 SonaBank 2.49% due 07/13/20 $ 243,700 Working Solvency $ 17,245,774 2018 Solvency $ 15,372,712 2013 Bond Accounts Illinois Metropolitan Investment Fund 2013 Bond 0.96% $ 116,273 ** 2013 Bond Solvency $ 116,273 *Includes $226,903.62 of non-spendable funds **Includes $116,272.82 of non-spendable funds Total Solvency 2016 2017 2018 2019 January $ 9,058,410 January $ 8,222,701 January $ 10,807,839 January $ 12,224,500 February $ 9,857,240 February $ 9,835,012 February $ 12,096,547 February $ 13,705,194 March $ 12,895,634 March $ 13,158,403 March $ 14,639,398 March $ 17,043,761 April $ 12,487,132 April $ 12,871,778 April $ 14,673,906 April $ 17,003,585 May $ 12,583,438 May $ 12,722,619 May $ 15,142,968 May $ 16,993,252 June $ 11,459,618 June $ 11,558,746 June $ 13,586,366 June $ 16,008,032 July $ 10,747,178 July $ 11,974,154 July $ 15,372,712 July $ 16,522,568 August $ 12,556,293 August $ 11,839,784 August $ 16,194,723 August $ 17,991,724 September $ 12,059,760 September $ 12,775,498 September $ 15,392,249 September $ 17,245,774 October $ 11,588,440 October $ 12,059,760 October $ 15,094,766 October November $ 11,310,934 November $ 11,719,974 November $ 14,662,671 November December $ 10,580,165 December $ 10,116,988 December $ 12,708,567 December Solvency $20,000,000 $18,000,000 $16,000,000 $14,000,000 2016 $12,000,000 2017 2018 $10,000,000 2019 $8,000,000 $6,000,000 $4,000,000 00 IV. B Park District of Oak Park Voucher List for the Month of September Presented to the Board of Commissioners At their Meeting on October 24, 2019 Park District of Oak Park FY 2019 AP ACCOUNT DISTRIBUTION BY ACCOUNT OPEN & PAID VOUCHERS CHECK DATES 09/01/2019 TO 09/30/2019 PAY DATES 09/01/2019 TO 09/30/2019 BOTH ACCRUALS AND NON ACCRUALS CHECK RUN 0 TO 2147483647 VOUCHER PO CHECK PAY DATE/ NUMBER VENDOR NUMBER NUMBER CHECK DATE AMOUNT 10 CORPORATE FUND 10-00-14-00040 ACCOUNTS RECEIVABLE 34605 HUNTINGBK HUNTINGTON BANK 507795 09/14/2019 474.03 474.03 10-00-21-20109 IMRF WITHHOLDING 34335 IMRF ILL MUNICIPAL RETIREMENT FUND 29297 09/13/2019 40,227.42 40,227.42 10-00-21-20114 UNION DUES 34376 SEIU SEIU LOCAL 73 29386 09/20/2019 344.72 344.72 10-00-21-20117 AFLAC SECTION 125 34005 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 29228 09/06/2019 270.84 34372 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 29330 09/20/2019 270.84 541.68 10-00-21-20118 AFLAC 34005 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 29228 09/06/2019 79.78 34372 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 29330 09/20/2019 79.78 159.56 10-00-21-20119 I LIFE 34375 NCPERS NCPERS GROUP LIFE INSURANCE 29356 09/20/2019 44.00 44.00 10-00-21-20120 ICMA WITHHELD 34008 ICMA ICMA RETIREMENT TRUST 29254 09/06/2019 1,411.28 34374 ICMA ICMA RETIREMENT TRUST 29350 09/20/2019 1,645.11 3,056.39 10-00-21-20131 ICMA ROTH IRA
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