BIDS AND AWARDS COMMITTEE – SECURITY PLANT COMPLEX

CHECKLIST OF REQUIREMENTS FOR BIDDERS (Procurement of Goods/Services)

Title of : One (1) lot Preventive Maintenance Services of Requirement Electronic Security Systems in Various BSP Branches, as per BSP Terms of Reference: Item 1 - Area [Five (5) BSP Branches in , , , San Fernando Pampanga, and ] Item 2 - South Luzon Area [Three (3) BSP Branches in , Naga and Legazpi] Item 3 - Visayas Area [Five (5) BSP Branches in , , Iloilo, Roxas, and ] Item 4 - Mindanao Area [Six (6) BSP Branches in , Cotabato, , , Ozamis, and Zamboanga]

PIN : BAC-SPC GS No. 2021-0233 dated 16 June 2021 Approved Budget : Php7,800,00.00, VAT inclusive for the Contract

Bidder : ______

BIDDERS SHALL SUBMIT ONE (1) SET OF DOCUMENTS UNDER ENVELOPE NOS. 1 TO 3.

ENVELOPE No. 1 - ELIGIBILITY AND TECHNICAL REQUIREMENTS ENVELOPE

The preliminary examination of bids shall use a non-discretionary “pass/fail” criterion. If a bidder submits the required document, it shall be rated “passed” for that particular requirement. In this regard, bids that fail to include any requirement or are incomplete or patently insufficient shall be considered as “failed”. Otherwise, the BAC shall rate Envelope No. 1 as “passed”. (Rule IX, Section 30.1)

(To be filled-up by the BSP Evaluator during the Preliminary Examination of Bids)

P F CONTENTS OF A A REMARKS DOCUMENT S I S L I. ELIGIBILITY DOCUMENTS1 Class “A” Documents

1. Philippine Government Electronic Procurement System (PhilGEPS) Platinum Reg./Cert. No.: ______

1 Photocopies unless indicated as original copy.

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 1 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L Membership: ______ Current PhilGEPS Certificate of Date Issued: ______Registration – Platinum Membership; Validity: ______and ______ Annex “A” showing the following documents:

a. Business Registration Certificate2; b. Y2021 Mayor’s/Business Permit, or the equivalent documents for Exclusive Economic Zones or Areas or its equivalent; c. Current Tax Clearance Certificate (TCC)3; AND d. Y20204 Audited Financial Statements.

Notes: i. In case the bidder opted to submit their Class “A” documents (items 1a to 1d listed above), the Certificate of PhilGEPS Registration (Platinum Membership) shall remain as a post- qualification requirement to be submitted within five (5) calendar days from bidding date, in accordance with GPPB Res. No. 26- 2017. ii. The documents listed under Annex “A” must be valid on the bidding date. In case any of these documents have expired, a valid document/s shall be attached to the PhilGEPS Certificate of Registration, otherwise bid shall be considered “failed”. iii. Submission of a consolidated AFS is allowed, provided, that the data for the participating Bidder can be extracted to establish the financial capacity of the Bidder.

II. FINANCIAL DOCUMENTS 2.  Computation of Net Financial Contracting Total NFCC: ______Capacity (NFCC) which must be at least ______Authorized Signatory: equal to the total ABC to be bid, based on ______the submitted AFS under item 1(d) and list  Signed

2 Department of Trade and Industry (DTI) for Sole Proprietorship; Securities and Exchange Commission (SEC) for Partnership/Corporation; or Cooperative Development Authority (CDA) for Cooperative. 3 The TCC refers to the clearance issued by the Accounts Receivable Monitoring Division (ARMD) or appropriate office of the Bureau of Internal Revenue, which is valid for bidding purposes, attesting that the taxpayer has no outstanding Final Assessment Notice and/or delinquent account. As with other bidding requirements, the BSP validates the TCC as against the BIR list of entities with validly issued TCCs. 4 If not yet available, Y2019 AFS

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 2 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L of ongoing project/s under item 4,

computed as follows:

NFCC = [(Current assets minus current

liabilities) (15)] minus the value of all outstanding or uncompleted portions of

the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid.

OR  Committed Line of Credit issued by a Issuing Bank: ______Universal Bank (UB) or Commercial Bank ______(KB) which must be at least equal to ten Authorized Signatory: percent (10%) of the ABC to be bid, ______provided, that if the same is issued by a Amount: ______foreign UB or KB, it shall be confirmed or ______Validity: ______authenticated by a local UB or KB. ______III. TECHNICAL DOCUMENTS

3. Original Copy of Appointment of Bidder’s Affiant/Position: ____ Representative ______Date and Place  Signed: NOTARIZED Certificate issued by the ______President or Corporate Secretary (for Appointed Corporation/ Cooperative) or issued by Representative/s and the Managing Partner or President (for Position/s: Partnership), attesting the ______appointment of the bidder’s ______representative (Refer to Sample Form); ______OR  With specimen  signature/s and NOTARIZED Special Power of Attorney, initial/s for Sole Proprietorship (Refer to Sample Notary Public: ______Form). ______Notarial Place and Date: ______

4. Original Copy of Statement of the Bidder of all Ongoing Contracts as its ongoing government and private of: contracts as of 15 July 2021, including all ______Total Amount: _____ contracts awarded but not yet started, if any, ______whether similar or not similar in nature and Affiant: complexity to the contract to be bid ______(Attached BSP form may be filled out and ______signed by the authorized representative).  Signed by

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 3 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L The statement must include, for each Authorized contract, the following: Representative

a. Name of the client and description of project; b. Contact person, Address and Contact nos.; c. Contract reference and date;

d. Amount of contract and percentage of accomplishment; and e. Value of outstanding contracts. Notes: a. Bidders shall include all on-going contracts with the BSP, including all contract/s awarded but not yet started for the said period, if any. b. The definition of on-going government and private contracts shall be as defined under the Net Financial Contracting Capacity.

5. Original Copy of Statement of the Bidder’s Bidder’s Client: _____ Single Largest Completed Contract (SLCC) ______similar to the contract to be bid. A similar Project Name: ______contract refers to the supply, installation ______and/or preventive maintenance of Contract Amount: ___ electronic security equipment such as, but ______not limited to CCTV, Access Control, X-ray

Machines and/or Turnstiles. (Attached BSP form may be filled out and signed by the

authorized representative). Document Type: ____ The SLCC shall be supported by the following ______documents: Number: ______ a. Copy of SLCC completed from Y2016 to Date: ______present amounting to at least 25% of ______the total ABC. (Contract/Agreement

can be any or all of the following:

Contract/Job Order/Purchase

Order/Notice of Award/Notice to

Proceed or any other duly executed

document proving/showing the

name/nature of project or project description and contract cost); AND Document Type: ______Number: ______Date: ______

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 4 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L  b. Proof of Completion and Acceptance ______for the aforesaid SLCC (Proof of completion and acceptance can be any or all of the following: Sales Invoice/Official Receipt/Certificate of Completion/ Certificate of Acceptance/ Certificate of Satisfactory Performance/Delivery Receipt duly acknowledged by the client).

Notes: a. The submitted document/s must show the following mandatory information:  i. SLCC is similar to the requirement;  ii. SLCC cost is at least 25% of the total ABC; and  iii. SLCC must have been completed as of date of bidding. b. If all details needed in items 3(a) and 3(b) can be established in a single document, the same is acceptable as submission for the two (2) items. c. If Sales Invoice/Official Receipt is submitted, it must reflect the full payment of the contract price of aforesaid completed project.

6. Original Copy of Omnibus Sworn Statement Affiant/Position: ____ of the bidder containing the following: (Use ______BSP-prescribed form) Date and Place Signed:  a. Authority of the Designated Representative;  b. Non-inclusion in the Blacklist; Notary Public: ______ c. Authenticity of the Submitted Notarial Place and Documents; Date:  d. Authority to Validate Submitted ______Documents;  Complete  e. Disclosure of No Relationship; provisions  f. Compliance with Labor Laws and (a-j) Regulations;  g. Bidder’s Responsibilities;  h. Compliance with GPPB Resolution No. 22-2013 in relation to BSP’s “No Gift Policy” under Office Order No. 0485, series of 2014;

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 5 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L  i. Compliance with Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code.  j. Compliance with Section 23.1 and 47 of the IRR of RA9184 and in accordance with the requirements of the BSP

Note: Omission of any of provisions in the Omnibus Statement shall be considered as “failed”.

7. Original Bid Security Check No.: ______Any one of the following acceptable forms of Amount: ______Issuing Bank (if Bid Security (refer to CLAUSE 18.1 of BDS for Check): ______applicable amounts): BSP Official Receipt  Cash or Cashier’s/Manager’s Check No.:______Date:______issued by a UB or KB; or Bond No.:______ Bank draft/guarantee or irrevocable Amount:______letter of credit issued by a UB or KB: Issuing Bank/ Insurance Company: Provided, however, that it shall be ______confirmed or authenticated by a UB or Date Issued: ______KB, if issued by a foreign bank; or Validity: ______Signatory/Position:  Surety Bond callable upon demand ______issued by a surety or insurance company Endorsement No.: duly authorized by the Insurance ______Commission to issue such security; or Insurance Commission  NOTARIZED Bid-Securing Declaration Certificate (Use GPPB-prescribed form) Affiant: ______

Note: If Cash is posted as bid security, it must be Date and Place put in a separate envelope with amount Signed: ______Notary Public: ______stated therein, sealed, and placed inside ______Envelope No. 1. If bid security is paid through Notarial Place and Union Bank or debit/credit (Visa/Master) card Date: ______payment, a copy of the deposit slip or screenshot of the online payment shall be included in Envelope 1.

8. Other Technical Documents (bearing the original signature of the Authorized Representative):  Submitted with  a. BSP Terms of Reference (12 pages); complete pages (Revised per Bid Bulletin 1)  Signed on the  b. BSP Terms and Conditions (3 page); CONFORME page by the Authorized Note: Aforesaid documents must be Representative signed by the bidder’s authorized

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 6 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L representative/s on the CONFORME page/s.

Checked by: Signature Above Name Date:

Summary:

STATUS REASON/s  Eligible to Bid Submitted all eligibility documents under Env. No. 1 subject to post- qualification.  Ineligible to Bid

IMPORTANT NOTICES: i. The eligibility requirements must be valid prior to the award of contract. ii. In case of any inconsistency between the Checklist of Requirements for Bidders (Checklist)/Bid Data Sheet (BDS) and the provisions in the Instruction to Bidders, the Checklist/BDS shall prevail. iii. A separate Checklist and BDS shall be provided if any Bidder will join as Joint Venture or as Foreign Bidder.

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 7 of 9

ENVELOPE No. 2 – FINANCIAL PROPOSAL ENVELOPE

EACH AND EVERY PAGE OF THE BID FORM AND ALL ATTACHMENTS (IF ANY), SHALL BE SIGNED BY THE BIDDER’S DULY AUTHORIZED REPRESENTATIVE/S. FAILURE TO DO SO SHALL BE A GROUND FOR THE REJECTION OF THE BID.

In case one or more of the requirements in Envelope No. 2 is missing, incomplete or patently insufficient, and/or if the submitted total bid price exceeds the ABC, the BAC shall rate the bid as “failed”. (Sec. 30.2, Rule IX, IRR)

Bids not addressing or providing all of the required items in the Bidding Documents including, where applicable, bill of quantities, shall be considered non-responsive and, thus, automatically disqualified. In this regard, where a required item is provided, but no price is indicated, the same shall be considered as non-responsive, but specifying a “0” (zero) or “-“ (dash) for the said item would mean that it is being offered for free to the government, except those required by law or regulations to be provided for (Sec 32.2.1(a), Rule IX, IRR). To ensure completeness of the bid, bidders must ensure that ALL items, columns or matrices in the prescribed forms are appropriately filled-up and no item, column, or matrix is left blank.

Further, bidders are not allowed to revise the quantities/unit of measurement indicated therein. However, during the conduct of bid evaluation, if quantity/unit of measurement is revised, the bid shall be recalculated based on the quantities/unit of measurement indicated in the final Bid Cost Sheet and Derivation of Unit Cost. This is to ensure that all bids are evaluated on equal footing pursuant to Section 32.2.2 of the 2016 Revised IRR.

P F CONTENTS OF A A REMARKS DOCUMENT S I S L

Original Copy of Financial Bid Form (2 pages) (Use BSP-prescribed form) Original Cost Breakdown (1 page)

(Use BSP-prescribed form)

Checked by: ______Signature Above Name

Date: ______

Summary:

STATUS REASON/s  Eligible to Bid Submitted all eligibility documents under Env. No. 2 subject to post- qualification.

 Disqualified  Bid/s received exceeded the ABC/s of the project  Failed to sign the Financial Bid Form including the attachment thereto by the bidder’s authorized representative  Failed to provide cost/s on required item/s in the Project Cost Breakdown  Others: ______

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 8 of 9 ENVELOPE No. 3 – REQUIREMENTS FROM THE LOWEST CALCULATED BIDDER Documents must be submitted within five (5) calendar days from receipt of notice or advice from the BAC. The bidder may also opt to submit the documents on the date of the bidding. Documents may be submitted electronically to the BAC-SPC Secretariat ([email protected]), except for original documents and samples, if any.

IMPORTANT: i. In case of any inconsistency between the Checklist of Requirements for Bidders (Checklist)/Bid Data Sheet (BDS) and the provisions in the Instruction to Bidders, the Checklist/BDS shall prevail. ii. A separate Checklist and BDS shall be provided if any Bidder will join as Joint Venture or as Foreign Bidder.

Not Documents5 Submitted Submitted Other Technical Documents 1. Curriculum Vitae and supporting training certificates of the Team Leader bearing the qualifications under the BSP Terms of Reference Annex A. Applicable only to a bidder which/who is a previous/current supplier of the BSP: 2. Certification from the bidder that it has satisfactorily completed its latest BSP project from Y2016 to present and all ongoing BSP project/s with at least 20% accomplishment. (Attached BSP form may be filled out and signed by the authorized representative) Tax Compliance Documents 3. Y2020 Income Tax Returns (ITR), duly filed thru Electronic Filing and Payment System (eFPS) of the BIR as provided for under Revenue Regulations (RR) 3-2005 or E.O. 398, together with: a. Filing and Payment References; and b. Payment Reference (paid thru BIR EFPS or thru authorized channels per BIR Revenue Memorandum Circular 37-2020). 4. Y20206 Audited Financial Statements, showing, among others, the bidder’s total and current asset and liabilities. iii. 5. Quarterly or Monthly Value-Added Tax (Form 2550-Q/M) for the month ending 31 March 2021, per RR 3-2005, together with: a. Filing and Payment References; and b. Payment Reference (paid thru BIR EFPS or thru authorized channels per BIR Revenue Memorandum Circular 37-2020).

Received by: Signature Above Name Date:

5 Photocopies unless indicated as original copy. Documents may be submitted electronically to the BAC-SPC Secretariat ([email protected]) ONLY if NO original document is required to be submitted. 6 If not yet available, Y2019 AFS

Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 9 of 9 TERMS OF REFERENCE

PREVENTIVE MAINTENANCE ELECTRONIC SECURITY SYSTEM BSP BRANCHES

PART 1 – GENERAL REQUIREMENTS

A. GENERAL DESCRIPTIONS

1. The project aims to maintain continuous operation of the Electronic Security Systems (ESS) (i.e. CCTV and Access Control) installed at the following BSP Branches:

LUZON AREA 1 BSP Batac Branch 16-N National Hi-way, Quiling Norte, Batac City, 2 BSP Dagupan Branch Tondaligan, Bonoan Guesset, Dagupan City 3 BSP Cabanatuan Branch Corner Del Pilar and Paco Roman Streets, Cabanatuan City 4 BSP San Fernando (Pampanga) Greenfields Subdivision, MacArthur Hi-way, Sindalan, San Fernando, Branch Pampanga 5 BSP Tuguegarao Branch Regional Government Center, Carig Sur, Tuguegarao City VISAYAS AREA 6 BSP Bacolod Branch Lacson corner Luzuriaga Sts., Bacolod City 7 BSP Dumaguete Branch North Road, Daro, Dumaguete City 8 BSP Iloilo Branch BSP Building, Solis St., 9 BSP Roxas Branch Arnaldo Blvd., Brgy. , Roxas City, Capiz 10 BSP Tacloban Branch Airport Road, San Jose Tacloban City MINDANAO AREA 11 BSP Butuan Branch J.C. Aquino Ave., Brgy Libertad, Butuan City, Agusan del Norte 12 BSP Cotabato Branch Quezon Ave.corner Sinsuat Ave., 13 BSP Cagayan de Oro Branch National Hi-way, corner Velez St., Capitol Ground, Cagayan de Oro City 14 BSP General Santos Branch City Hall Drive, Daprosa Street corner Pendatum Avenue, General Santos City 15 BSP Circumferential Road, Ozamiz City 16 BSP Zamboanga Branch NS. Valderosa St. Corner Pettit Barracks, SOUTH LUZON AREA 17 BSP Lucena Branch Quezon Avenue, Lucena City 18 BSP Naga Branch Roxas Avenue, Diversion Road, Naga City 19 BSP Legazpi Branch Rizal Street, Legazpi City

2. The responsibility of the Awardee shall include but shall not be limited to the regular cleaning, testing, calibration, adjustment, diagnostics, submission of technical reports, servicing, provisions of Electronic Security Equipment (ESE) units and maintenance of the system.

3. The Awardee shall document all the maintenance procedures conducted on all the ESE. This shall then be submitted to the BSP End-User representative, copy furnish the Security Services Department.

Page 1 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

4. The Awardee shall provide non-comprehensive maintenance on the ESE and uninterruptible power supply (UPS) and climate control system at various BSP Regional Offices and Branches.

5. The Awardee shall provide technical support system, including one personnel to be assigned at ROSS, which shall monitor all preventive maintenance activities in the regions (Annex A).

B. SUBMITTALS

1. Maintenance Schedule

The Awardee shall submit to the BSP a quarterly Maintenance Schedule showing a detailed timetable of all the proposed maintenance procedures that the Awardee shall implement. The schedule shall be submitted to the BSP for review and approval.

2. List of Authorized Personnel

The Awardee shall submit a detailed list of personnel that shall be authorized to work on the said maintenance project. The list shall include personnel who are employed directly by the Awardee. Said list shall be subject to the approval of the BSP. The Awardee shall ensure that the personnel in the list were trained in any existing major component/brand of the systems and shall be competent to provide maintenance services. The list must be supported by Curriculum Vitae and training certificates.

3. ESE Units Inspection Report

The Awardee shall submit an inventory report containing a detailed list of minimum ESE units, listed in the Service Level Agreement, maintained in their possession. BSP representative/s together with SSD and ASD and Awardee shall conduct an actual joint inspection of the ESE units to validate the items in the inventory report prior to issuance of Notice to Proceed (NTP).

C. WARRANTY

Should the serviced equipment fail to operate within the warranty period of one (1) year (from the date of final acceptance by the End-user Branch), the Awardee shall repair, correct, or replace parts/equipment (if needed) without additional cost to the BSP. All other provisions for the warranty of the said project shall be subject to the attached Service Level Agreement (SLA) included in this TOR.

D. SCOPE OF WORK

The Awardee shall provide non-comprehensive maintenance services to the following:

1. CCTV System 1.1 CCTV Cameras

Page 2 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

a. Physical check of camera housing and mounting b. Checking of camera assembly (lens module, control boards, internal connections) c. Checking and testing of connections (power, video and data) d. Checking and adjustment of camera configuration and settings e. Camera focus adjustment, reorientation and relocation, if needed f. Camera housing and dome cleaning 1.2 Digital Video Recorder (DVR) or Network Video Recorder (NVR) a. Physical check of DVR or NVR units b. Checking and testing of connections and terminations (power, video and data) c. Checking and adjustment of DVR or NVR configurations and settings, including the settings for local playback d. Assist in the regular archiving of all recorded data e. Upgrading of DVR or NVR equipment and/or firmware, if applicable f. Ensure that all active cameras are properly recorded by DVR or NVRs g. Synchronizing of the clocks of the DVR or NVR units with the system time h. Cleaning of DVR or NVR units i. Provision of hard disk drives for Panasonic DVR or IDIS NVR units, if needed 1.3 Matrix Switcher System a. Physical check of matrix switcher system components b. Checking and testing of connections and terminations (power, video and data) c. Checking and adjustment of matrix switcher configuration and settings d. Firmware upgrade, if needed e. Synchronizing of the clock of the matrix switcher with the system time f. Cleaning of the system components 1.4 LCD Monitors a. Physical check of all monitors b. Checking and testing of connections and terminations (power and video) c. Checking of the screen resolution d. Cleaning of the monitor units 1.5 Keypad Controllers a. Physical check of controllers b. Checking and testing of connections and terminations (power and data) c. Checking of the joystick and keypad buttons d. Cleaning of the controller units 1.6 CCTV PC Workstation a. Physical check of PC workstation b. Checking and testing of connections and terminations (power and data) c. Thorough computer hardware checking d. Checking and adjustment of configuration and setting, including the setting for network connection with the DVR or NVRs e. Regular virus scanning and cleaning of the PC and regular updating of anti- virus software virus definitions f. Creating a quarterly system restore point

Page 3 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

g. Conduct regular system check and disk defragmenting h. Regular backing up of installed software and files i. Synchronizing of the clocks of the PC workstation with the system time 1.7 Power Supply Panels a. Physical check of power supply panels and internal devices b. Checking and testing of connections and terminations c. Checking of power supply components d. Measurement of output power and readjustment when necessary e. Cleaning of the power supply components and panels 1.8 CCTV System Cables, Wirings and Connections a. Physical check of all CCTV System cables, wirings and connections b. Checking and testing of connections, cable integrity and terminations c. Checking of proper equipment and system grounding 1.9 Climate Control System a. Physical check of Air Conditioning Units (ACUs) b. Checking and testing of connections and terminations c. Cleaning of ACU filters and cooling fans d. Checking of ACU compressor & thermostat operation e. Checking of overall system condition f. Cleaning of indoor and outdoor units 1.10 Color Printer a. Physical check of printer b. Checking and testing of internal components c. Cleaning of printer head and internal components d. Cleaning of the printer assembly

2. Access Control System (ACS) 2.1. Access Control Devices (Readers, Code Locks, Bypass Switches, Emergency Break Glass, Request to Exit Buttons, Door Contacts, Hooter and Strobe Alarms) a. Physical check of all access control devices b. Checking of device mounting and installation, realignment or reinstallation if necessary c. Checking and testing of device status d. Checking and testing of device data and power connections 2.2. Door Hardware (Electromagnetic and Electromechanical Locks, Door Closers and Fire Exit Panic Devices) a. Physical check of doors and door hardware b. Checking of door and door hardware mounting and installation, realignment or reinstallation if necessary c. Checking and testing of equipment status d. Checking and testing of equipment data and power connections 2.3. Access Control PC Workstations a. Physical check of PC workstation b. Checking and testing of connections and terminations (power and data) c. Thorough computer hardware checking

Page 4 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

d. Checking and adjustment of configuration and settings, including the settings for network connection with the Access Control Server e. Regular virus scanning and cleaning of the PC and regular updating of anti- virus software virus definitions f. Creating a system restore point quarterly g. Conduct regular system check and disk defragmenting h. Regular backing up of installed software and files i. Synchronizing of the clocks of the PC workstation with the system time j. Cleaning of the PC workstation 2.4. Controller Panels a. Physical check of controller panels and internal devices b. Checking and testing of connections and terminations c. Checking of controller panel components d. Cleaning of the controller components and panels 2.5. Power Supply Panels a. Physical check of power supply panels and internal devices b. Checking and testing of connections and terminations c. Checking of power supply components d. Measurement of output power and readjustment when necessary e. Cleaning of the power supply components and panels 2.6. ID Card Printer a. Physical check of ID card printer b. Checking and testing of internal components c. Cleaning of printer head and internal components d. Cleaning of the printer assembly e. Consumables for cleaning such as cleaning kits for ID printer, one (1) year anti-virus license must be shouldered by the Awardee. 3. Electrical system including the Uninterruptible Power Supply (UPS) units 3.1. Electrical Cables and Wirings a. Physical check of all electrical cables, wirings and connections b. Checking and testing of connections, cable integrity and terminations c. Checking of proper system grounding 3.2. Distribution Panels a. Physical check of power supply panels and internal devices b. Checking and testing of connections and terminations c. Checking of power supply components d. Measurement of output power and readjustment when necessary e. Cleaning of the power supply components and panels 3.3. UPS a. Physical check of UPS units b. Checking and testing of connections and terminations c. Checking and testing of UPS components d. Load testing e. Measurement of output power and battery backup power and readjustment when necessary f. Cleaning of the UPS components and panels

Page 5 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

g. Calibration of UPS batteries, if necessary h. Checking of overall system condition 3.4. Automatic Voltage Regulators (AVR) a. Physical check of AVR units b. Checking and testing of connections and terminations c. Checking and testing of AVR components d. Load testing e. Measurement of output power f. Cleaning of the AVR components

GENERAL SCOPE OF WORK

1. Submission of a Quarterly Preventive Maintenance Report which includes all the results of the works conducted in this project. Submission of report is on or before 31 October 2021 for the first visit and on 15 January 2022 for the second visit. 2. Perform health check to all CCTV and/or Access Control systems and electrical equipment 3. Updating of antivirus for all PC workstations 4. Functional check up to all CCTV Camera and Access Software Configurations 5. General cleaning of all CCTV and Access Control devices & equipment 6. Updating of security drawings, if needed 7. General cleaning and functional check-up of the climate control system 8. Provision and installation of system spare parts included in the scope 9. Installation of BSP Supplied Electronic Security System parts that were not covered in the scope

E. TERMS OF PAYMENT

Payment of billings shall be on quarterly basis upon submission of Statement of Account, duly signed Accomplishment Reports and Certificate of Partial/Final Acceptance to be issued by the end-user. F. COVID-19 Preventive Measures

• The Awardee shall not deploy personnel showing symptoms associated with COVID-19 or known to the Awardee to have history of foreign/local travel or exposure to persons with a confirmed or probable case, whether symptomatic or asymptomatic. • The Awardee shall ensure that all deployed personnel shall strictly observe precautionary measures implemented by the BSP to keep safe workplace, and to prevent the spread of COVID-19 infection, e.g. physical distancing, frequent hand washing, wearing of face masks, and temperature checks at entry points, and such other measures that will be implemented by the BSP. • As may be directed by the concerned BSP Branches and its respective Local Government Units, the Awardee shall require its personnel to undergo: o COVID-19 tests (i.e. RT-PCR, Antigen Test – FDA approved testing kits) to be carried out by a testing center/laboratory duly accredited by the Department of Health. o 14-day quarantine period. Page 6 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

• All costs associated with the COVID-19 tests, including hotel accommodation (for the 14- day quarantine period) and per diem of the Awardee’s personnel, shall be shouldered by the BSP upon submission of the required and complete documents by the Awardee. • Any infraction committed by the Awardee’s personnel against such measures shall be a ground for the BSP to request for replacement and/or terminate the deployment of said personnel.

PART 2 – SERVICE LEVEL AGREEMENT (SLA) The Awardee shall conform to the service level requirements stated in this Service Level Agreement, which shall include the following:

1. SERVICE SUPPORT ESCALATION LIST 1.1. The Awardee shall provide BSP with a Service Support Escalation List. Provide the contact details of the helpdesk and update the BSP regularly for any changes. This includes, names, position, email address and telephone number. 2. RESPONSE AND RESOLUTION TIME 2.1. Service requests shall be acted upon immediately by the Awardee according to the following response and expected resolution time of the BSP:

Email Support Phone Support On-site Support Request Request Request Coverage 8 x 5 24 x 7 24 x 7 Response Time Within 8 hours, reply Within 15 minutes, Within 1-2 days, onsite is expected call back response is Engineer is expected to expected arrive Resolution Time Within 48 hours Resolution of problems within the given period of time depending on the nature thereof: a. CCTV System b. Access Control System c. Uninterruptible Power Supply d. Climate Control System e. Application / Operating / Programming System Related Problems – Resolution (from Non-operational to Operational) within 8 hours after callback response. f. Unidentified Problems-Resolution within 7 calendar days after callback response. g. To minimize downtime, the Awardee shall replace the defective unit/s during the period.

Page 7 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

3. TECHNICAL SUPPORT 3.1. The Awardee shall establish a single/centralized point of contact / center operations or help desk service with hotline numbers to provide timely and responsive trouble reporting, incident handling, problem escalation and field support for all connectivity and problem related issues. The call service shall be available 24 hours a day by 7 days a week including holidays. 3.2. Upon request, Awardee shall be available on-site to provide technical assistance to BSP personnel during and after the implementation. 3.3. Customer Support/Helpdesk of Awardee shall provide feedback or updates every 1 hour until full restoration of operations. 3.4. Awardee shall provide technical support such as but not limited to configuration, administration and maintenance without additional cost to the BSP. 3.5. Awardee shall provide hardware repair and/or replacement and software repair, reinstallation/installation when necessary, within the expected resolution time upon receipt of the call/incident/problem. 3.6. Provide onsite technical personnel (to be assigned at the ROSs for the duration of contract) that are certified in handling and repairing the request/calls. The Awardee should be certified and trained to offer front line technical support directly to end-users, and maintains a back line direct support relationship with Product Manufacturers for high level support escalation. 3.7. Respond to queries or support request that are related to the CCTV and Access Control system hardware and software covered under this agreement raised thru phone or email. 3.8. Must ensure that the system is running smoothly and fully operational. 3.9. Perform system diagnosis as the need arises and provide status/incident report every time a problem is reported. Collect relevant information such as system logs, dumps, and traces for problem diagnosis. Identify root cause and provide corrective measures. 3.10. Provide information thru letter/email about the product support and developments (e.g. withdrawal/end-of-support, end-of-marketing, new integration solutions). 3.11. Any changes or downtime in the system must be coordinated and approved first by the Client or its representative. 3.12. Provide ESE unit as the need arises and/or as agreed upon, any breakdown which could not be resolved within the required resolution time. The ESE unit may not be of the same brand or detailed specifications, but it should provide the same functionality and equivalent performance, so as not to disrupt operation. 4. MAINTENANCE SERVICES 4.1. The Awardee shall provide the following: • 2 times Preventive Maintenance; • 2 Systems Shutdown; • 2 times Power Shutdown; and Page 8 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

• 9 Service calls and system and software updates and, update new firmware and other software. 4.2. Conduct preventive maintenance (system check) quarterly schedule (for BSP approval) based on the equipment manufacturer schedule or set by the client or as the need arises. 4.3. Perform a quarterly system check to ensure that the hardware are in good working condition and the software are updated and running properly without errors. 4.4. Submit a report within five (5) days after conducting the maintenance activity. The report must contain the status of the system before and after the preventive maintenance; the actions that were taken during the maintenance; and the corrective actions conducted, if any. 4.5. The Awardee shall always ensure a minimal downtime during Preventive Maintenance. 4.6. Preventive maintenance requiring outages or shutdown must be planned by the Awardee by requesting a schedule of site visit at least five (5) working days before intended date and must be acknowledged in writing/email by BSP prior to implementation. 4.7. The Awardee must maintain operational spare parts or ESE units of equal or better specification in quality and quantity. 4.8. The Awardee shall maintain minimum number of standby ESE units (Scope of Work Item no. 4). 4.9. The Awardee shall provide an on-site assistance for any reported defective equipment for servicing.

5. SERVICE REPORTS 5.1. Awardee shall provide Service Reports within 5 days for each onsite support service performed and shall be acknowledged and verified by BSP End-User representative/ personnel. 5.2. Awardee shall submit detailed problem resolution report for every service requested within 24 hours. It shall include details of actions taken in resolving the problem. The report should contain, but not limited to, the following information: a. Reported downtime and uptime b. Root cause of problem c. Details of actions, repairs, troubleshooting and remediation done d. Technical and supervising personnel involved in the problem resolution. e. Recommendations/Action Plan. 5.3 Awardee shall submit a progress report on the status of an incident call where duration of resolution extends beyond 24 hours on a daily basis (e.g. email). 6. PENALTY 6.1 Failure to comply with SLA shall be considered an infraction during the entire preventive maintenance contract. Page 9 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

6.2 For the first two (2) infractions during the year that the Awardee fails to comply with the prescribed recovery time, a letter shall be sent notifying the Awardee. 6.3 At the third infraction during the year, the Awardee shall be disqualified for a period of one (1) year from participating in BSP biddings or procurement processes and shall be subjected to other sanctions as deemed appropriate by BSP upon the recommendation by ROSS immediately on the following year after the infractions were committed. 6.4 After three (3) incurred infractions, the Awardee shall be issued a Certificate of Unsatisfactory Performance for this contract. 7. LIABILITY 7.1 The Awardee shall be liable for damages caused to any BSP property due to the fault or negligence of their personnel. Damages shall be repaired by the Awardee at their own expense and to the satisfaction of BSP. In case of failure by the Awardee to affect repair on damaged property, BSP may cause the repair and deduct the entire cost from any amount due to the Awardee. 8. DURATION 8.1. Duration shall start upon receipt of Notice to Proceed (NTP), which shall be issued by the BSP ROSs until 31 December 2021.

Conforme: Supplier Authorized Signatory Date and Time

Supplier Technical Representative Date and Time Witnessed by: BSP End-User Representative Date and Time

Supplier Authorized Representative Date and Time

Page 10 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

PART 4 - CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

REGIONAL OPERATIONS SUB-SECTOR

CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

The mutual objective under this Agreement is to provide protection for confidential information while maintaining our ability to conduct our respective business activities. Each of us agrees that the following terms apply when one party (Discloser) discloses information to the other (Recipient):

1. Method of Disclosure Information shall be disclosed either: a. in writing; b. by terms of delivery; c. by initiation of access to information, such as may be in a database; or d. by oral or visual presentation.

2. Obligations a. Recipient must not disclose any documents, materials, project manuals, software (applications and platforms used) and hardware inventory lists, solutions used, and or any information that would compromise the position of the Bank. b. Recipient must maintain the information obtained from BSP in strict confidence, c. Notwithstanding any provisions hereof, Recipient shall not be liable for use, release or disclosure of any information that: • is required by judicial action after all available legal remedies to maintain the information in secret have been exhausted; • is known to provider prior to the disclosure to provider by BSP; • is independently developed by provider or one of its divisions/groups without any breach of this agreement; or • is approved by BSP for use or public release.

3. Exceptions to Obligations The Recipient may disclose, publish, disseminate, and use information that is; a. already in its possession without obligation of confidentiality; b. developed independently; c. obtained from a source other than the Discloser without obligation of confidentiality; d. publicly available when received, or subsequently becomes publicly available through no fault of the Recipient; or e. disclosed by Discloser to another without obligation of confidentiality.

This agreement does not require either party to disclose or receive information.

Only a written agreement signed by both the Discloser and recipient can modify this agreement.

This agreement is the complete and exclusive agreement regarding our disclosures of information, and replaces any prior oral or written communications between both parties regarding these disclosures. By signing below, each party agrees to the terms of this Agreement. Once signed, any reproduction of this Agreement made by reliable means (i.e. photocopy or facsimile) is considered an original.

Agreed to: Bangko Sentral ng Pilipinas Agreed to: ______Discloser (Name of Company) Recipient

By: ______Signature over Printed Name Signature over Printed Name

Page 11 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021

TERMS OF REFERENCE

Recommending approval: Approved:

NESTOR M. PEREZ, JR. ROSABEL B. GUERRERO Acting Deputy Director Managing Director

Page 12 of 12 For Bidders Only This is to certify that our company is amenable to the Bangko Sentral ng Pilipinas Terms of Reference for its Preventive Maintenance of Electronic Security System Project and is capable of satisfying the requirements.

Conforme: ______Bidder’s Authorized Representative Name and Signature

Confidential Updated: 27 July 2021