Preventive Maintenance
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BIDS AND AWARDS COMMITTEE – SECURITY PLANT COMPLEX CHECKLIST OF REQUIREMENTS FOR BIDDERS (Procurement of Goods/Services) Title of : One (1) lot Preventive Maintenance Services of Requirement Electronic Security Systems in Various BSP Branches, as per BSP Terms of Reference: Item 1 - Luzon Area [Five (5) BSP Branches in Batac, Dagupan, Cabanatuan, San Fernando Pampanga, and Tuguegarao] Item 2 - South Luzon Area [Three (3) BSP Branches in Lucena, Naga and Legazpi] Item 3 - Visayas Area [Five (5) BSP Branches in Bacolod, Dumaguete, Iloilo, Roxas, and Tacloban] Item 4 - Mindanao Area [Six (6) BSP Branches in Butuan, Cotabato, Cagayan De Oro, General Santos, Ozamis, and Zamboanga] PIN : BAC-SPC GS No. 2021-0233 dated 16 June 2021 Approved Budget : Php7,800,00.00, VAT inclusive for the Contract Bidder : ______________________________________________ BIDDERS SHALL SUBMIT ONE (1) SET OF DOCUMENTS UNDER ENVELOPE NOS. 1 TO 3. ENVELOPE No. 1 - ELIGIBILITY AND TECHNICAL REQUIREMENTS ENVELOPE The preliminary examination of bids shall use a non-discretionary “pass/fail” criterion. If a bidder submits the required document, it shall be rated “passed” for that particular requirement. In this regard, bids that fail to include any requirement or are incomplete or patently insufficient shall be considered as “failed”. Otherwise, the BAC shall rate Envelope No. 1 as “passed”. (Rule IX, Section 30.1) (To be filled-up by the BSP Evaluator during the Preliminary Examination of Bids) P F CONTENTS OF A A REMARKS DOCUMENT S I S L I. ELIGIBILITY DOCUMENTS1 Class “A” Documents 1. Philippine Government Electronic Procurement System (PhilGEPS) Platinum Reg./Cert. No.: ______ 1 Photocopies unless indicated as original copy. Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 1 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L Membership: ___________________ Current PhilGEPS Certificate of Date Issued: ________ ___________________ Registration – Platinum Membership; Validity: ___________ and ___________________ Annex “A” showing the following documents: a. Business Registration Certificate2; b. Y2021 Mayor’s/Business Permit, or the equivalent documents for Exclusive Economic Zones or Areas or its equivalent; c. Current Tax Clearance Certificate (TCC)3; AND d. Y20204 Audited Financial Statements. Notes: i. In case the bidder opted to submit their Class “A” documents (items 1a to 1d listed above), the Certificate of PhilGEPS Registration (Platinum Membership) shall remain as a post- qualification requirement to be submitted within five (5) calendar days from bidding date, in accordance with GPPB Res. No. 26- 2017. ii. The documents listed under Annex “A” must be valid on the bidding date. In case any of these documents have expired, a valid document/s shall be attached to the PhilGEPS Certificate of Registration, otherwise bid shall be considered “failed”. iii. Submission of a consolidated AFS is allowed, provided, that the data for the participating Bidder can be extracted to establish the financial capacity of the Bidder. II. FINANCIAL DOCUMENTS 2. Computation of Net Financial Contracting Total NFCC: ________ Capacity (NFCC) which must be at least ___________________ Authorized Signatory: equal to the total ABC to be bid, based on ___________________ the submitted AFS under item 1(d) and list Signed 2 Department of Trade and Industry (DTI) for Sole Proprietorship; Securities and Exchange Commission (SEC) for Partnership/Corporation; or Cooperative Development Authority (CDA) for Cooperative. 3 The TCC refers to the clearance issued by the Accounts Receivable Monitoring Division (ARMD) or appropriate office of the Bureau of Internal Revenue, which is valid for bidding purposes, attesting that the taxpayer has no outstanding Final Assessment Notice and/or delinquent account. As with other bidding requirements, the BSP validates the TCC as against the BIR list of entities with validly issued TCCs. 4 If not yet available, Y2019 AFS Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 2 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L of ongoing project/s under item 4, computed as follows: NFCC = [(Current assets minus current liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid. OR Committed Line of Credit issued by a Issuing Bank: _______ Universal Bank (UB) or Commercial Bank ___________________ (KB) which must be at least equal to ten Authorized Signatory: percent (10%) of the ABC to be bid, ___________________ provided, that if the same is issued by a Amount: __________ foreign UB or KB, it shall be confirmed or ___________________ Validity: ___________ authenticated by a local UB or KB. ___________________ III. TECHNICAL DOCUMENTS 3. Original Copy of Appointment of Bidder’s Affiant/Position: ____ Representative ___________________ Date and Place Signed: NOTARIZED Certificate issued by the ___________________ President or Corporate Secretary (for Appointed Corporation/ Cooperative) or issued by Representative/s and the Managing Partner or President (for Position/s: Partnership), attesting the ____________________ ____________________ appointment of the bidder’s ____________________ representative (Refer to Sample Form); ____________________ OR With specimen signature/s and NOTARIZED Special Power of Attorney, initial/s for Sole Proprietorship (Refer to Sample Notary Public: ______ Form). ___________________ Notarial Place and Date: ___________________ 4. Original Copy of Statement of the Bidder of all Ongoing Contracts as its ongoing government and private of: contracts as of 15 July 2021, including all ___________________ Total Amount: _____ contracts awarded but not yet started, if any, ___________________ whether similar or not similar in nature and Affiant: complexity to the contract to be bid ___________________ (Attached BSP form may be filled out and ___________________ ___________________ signed by the authorized representative). Signed by Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 3 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L The statement must include, for each Authorized contract, the following: Representative a. Name of the client and description of project; b. Contact person, Address and Contact nos.; c. Contract reference and date; d. Amount of contract and percentage of accomplishment; and e. Value of outstanding contracts. Notes: a. Bidders shall include all on-going contracts with the BSP, including all contract/s awarded but not yet started for the said period, if any. b. The definition of on-going government and private contracts shall be as defined under the Net Financial Contracting Capacity. 5. Original Copy of Statement of the Bidder’s Bidder’s Client: _____ Single Largest Completed Contract (SLCC) ___________________ similar to the contract to be bid. A similar Project Name: ______ ___________________ contract refers to the supply, installation ___________________ and/or preventive maintenance of Contract Amount: ___ electronic security equipment such as, but ___________________ not limited to CCTV, Access Control, X-ray Machines and/or Turnstiles. (Attached BSP form may be filled out and signed by the authorized representative). Document Type: ____ The SLCC shall be supported by the following ___________________ documents: Number: ___________ ___________________ a. Copy of SLCC completed from Y2016 to Date: ______________ present amounting to at least 25% of ___________________ the total ABC. (Contract/Agreement can be any or all of the following: Contract/Job Order/Purchase Order/Notice of Award/Notice to Proceed or any other duly executed document proving/showing the name/nature of project or project description and contract cost); AND Document Type: ____ ___________________ Number: ___________ ___________________ Date: ______________ Pro Form No. 02-001-01 • Version: 7 • Updated: 23 Jun 2017 File/Ref. No. 202106-0121*Page 4 of 9 P F CONTENTS OF A A REMARKS DOCUMENT S I S L b. Proof of Completion and Acceptance ___________________ for the aforesaid SLCC (Proof of completion and acceptance can be any or all of the following: Sales Invoice/Official Receipt/Certificate of Completion/ Certificate of Acceptance/ Certificate of Satisfactory Performance/Delivery Receipt duly acknowledged by the client). Notes: a. The submitted document/s must show the following mandatory information: i. SLCC is similar to the requirement; ii. SLCC cost is at least 25% of the total ABC; and iii. SLCC must have been completed as of date of bidding. b. If all details needed in items 3(a) and 3(b) can be established in a single document, the same is acceptable as submission for the two (2) items. c. If Sales Invoice/Official Receipt is submitted, it must reflect the full payment of the contract price of aforesaid completed project. 6. Original Copy of Omnibus Sworn Statement Affiant/Position: ____ of the bidder containing the following: (Use ___________________ BSP-prescribed form) Date and Place Signed: a. Authority of the Designated Representative; b. Non-inclusion in the Blacklist; Notary Public: ______ ___________________ c. Authenticity of the Submitted Notarial Place and Documents; Date: d. Authority to Validate Submitted ___________________ Documents; Complete e. Disclosure of No Relationship; provisions f. Compliance with Labor Laws and (a-j) Regulations;