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City of Manteca Adopted Budget for Fiscal Year 2011-2012

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City of Manteca Adopted Budget for Fiscal Year 2011-2012 CITY OF MANTECA ADOPTED BUDGET FOR FISCAL YEAR 2011-2012 Actual Actual Projected City Manager's Expenditures Expenditures Expenditures Recommendation Account Number Account Description FYE 6/30/2009: FYE 6/30/2010: 6/30/2011: FYE 6/30/2012: CITY-GENERAL FUND ASSETS 001-0000-888.03-01 SALE OF ASSETS 0 -425 0 0 ASSETS 0 -425 00 OTHER 001-0000-999.34-00 DEVELOPMENT SERVICES 0 14,500 0 0 001-0000-999.99-15 POLICE GRANTS 6,196 3,332 93,651 46,525 001-0000-999.99-20 RECREATION FUND 200,000 200,000 200,000 0 SUBSIDY NOT RECOMMENDED FOR FY 11-12.SUBSIDY TO BE RE-EVALUATED FOR FY 12-13 OTHER 206,196 217,832 293,651 46,525 DIVISION: 206,196 217,407 293,651 46,525 DEPARTMENT: NON DEPARTMENTAL 206,196 217,407 293,651 46,525 Expenditures - Page 1 CITY OF MANTECA ADOPTED BUDGET FOR FISCAL YEAR 2011-2012 Actual Actual Projected City Manager's Expenditures Expenditures Expenditures Recommendation Account Number Account Description FYE 6/30/2009: FYE 6/30/2010: 6/30/2011: FYE 6/30/2012: COUNCIL/CITY CLERK PERSONNEL SERVICES 001-0101-401.10-01 REGULAR 334,343 282,683 364,665 357,595 001-0101-401.10-03 OVERTIME 3,148 115 0 1,000 ON OCCASION IT IS NECESSARY FOR STAFF IN THE CITYCLERK'S OFFICE TO WORK OVERTIME. THIS WOULD BE TOCOVER A COUNCIL MEETING FOR THE CITY CLERK, WORKAT A SPECIAL EVENT OF THE COUNCIL,SPECIAL PROJECTSSUCH AS ELECTIONS, HOSTED MEETINGS WITH OTHERAGENCIES. 001-0101-401.10-10 ADMIN LEAVE PAY 5,512 5,732 7,435 5,750 001-0101-401.10-11 LONGEVITY PAY 4,606 3,213 4,465 4,585 001-0101-401.10-15 FURLOUGHS 0 -8,914 -3,860 -11,635 001-0101-401.10-99 COMPENSATED ABSENCES -4,166 10,742 10,975 0 001-0101-401.12-01 RETIREMENT 83,844 70,207 81,700 82,815 001-0101-401.12-02 HEALTH INSURANCE 53,828 59,460 71,220 86,690 001-0101-401.12-03 DENTAL INSURANCE 9,026 9,116 9,340 7,830 001-0101-401.12-04 VISION INSURANCE 1,487 1,418 1,465 1,255 001-0101-401.12-05 LIFE INSURANCE 714 646 625 625 001-0101-401.12-06 WORKERS COMP 9,862 7,058 4,060 5,000 001-0101-401.12-07 LONG TERM DISABILITY INS 1,263 1,108 1,190 1,195 001-0101-401.12-08 DEFERRED COMPENSATION 13,164 6,722 3,880 1,630 001-0101-401.12-11 MEDICARE 2,764 1,791 1,810 1,855 001-0101-401.12-12 ANNUAL PHYSICAL EXAM 0 40 35 225 001-0101-401.12-16 CELL PHONE ALLOWANCE 1,500 1,440 1,440 1,445 PERSONNEL SERVICES 520,895 452,577 560,445 547,860 MATRLS, SUPPLIES & SERVCS 001-0101-402.14-00 UTILITIES 11,641 16,156 12,000 15,180 001-0101-402.15-00 TELEPHONE 3,656 1,851 1,000 1,260 001-0101-402.17-00 OFFICE SUPPLIES 2,124 1,928 1,820 2,100 Expenditures - Page 2 CITY OF MANTECA ADOPTED BUDGET FOR FISCAL YEAR 2011-2012 Actual Actual Projected City Manager's Expenditures Expenditures Expenditures Recommendation Account Number Account Description FYE 6/30/2009: FYE 6/30/2010: 6/30/2011: FYE 6/30/2012: 001-0101-402.18-00 MEETINGS 514 949 1,385 1,350 THIS ACCOUNT COVERS THE COSTS RELATED TO THE CITYCOUNCIL'S ATTENDANCE AT MONTHLY MEETINGS, I.E.QUARTERLY CVD/LOCC MTGS; AND OTHER MISCELLANEOUSBUSINESS MEETINGS. ESTIMATED COST FOR 5 MEMBERSOF COUNCIL IS $500..THIS ACCOUNT COVERS THE CITY CLERK'S AND STAFF'SATTENDANCE AT CVD/CITY CLERK'S BUSINESS MEETINGS &CVD/LOCC MEETINGS. SOME COST MAY BE REIMBURSED..THE CITY CLERK AND MEMBERS OF COUNCIL WILLREPRESENT THE CITY ON LOCC POLICY COMMITTEES.THE CITY IS RESPONSIBLE FOR COVERING EXPENSES.(MILEAGE/AIRFARE) IT IS ESTIMATED THEREIMBURSEMENT FOR EXPENSES WOULD NOT EXCEED $250EACH PER YEAR. THE CITY CLERK SITS ON THEADMINISTRATIVE SERVICES COMMITTEE; COUNCILMANHERNANDEZ - REVENUE & TAXATION COMMITTEE ANDCOUNCILMAN DEBRUM - PUBLIC WORKS,TRANSPORTATIONAND COMMUNICATIONS COMMITTEE. 001-0101-402.19-15 MILEAGE REIMBURSEMENT 1,611 1,860 1,330 1,650 THIS ACCOUNT WILL COVER MILEAGE REIMBURSEMENT FORTHE CITY COUNCIL (5) AND CITY CLERK'S STAFF.THE BUDGET AMOUNT REPRESENTS AN ESTIMATE FORWORKSHOPS, MEETINGS AND CITY BUSINESS THAT REQUIRETHE USE OF PERSONAL VEHICLES OF THE COUNCIL ORCITY CLERK'S STAFF. 001-0101-402.23-00 SPECIAL DEPT SUPPLIES 3,423 3,033 3,430 3,800 THIS ACCOUNT SUPPLIES THE LEGISLATIVE DIVISIONWITH AUDIO/VISUAL SUPPLIES FOR THE CITY COUNCILMEETINGS; MINUTE, ORDINANCE AND RESOLUTION BOOKSAND PAPER; PROCLAMATION FRAMES/FOLDERS; KEYS TOTHE CITY; SPECIAL BINDERS, TABS, POCKETS, SPECIALPAPER FOR AGENDA PACKETS; BUSINESS CARDS & LETTER-HEAD FOR THE CITY COUNCIL (5) & CITY CLERK'SSTAFF (4); CARTRIDGES FOR LASER PRINTER.**ADDITIONAL FUNDING REQUEST BASED ON FY11** Expenditures - Page 3 CITY OF MANTECA ADOPTED BUDGET FOR FISCAL YEAR 2011-2012 Actual Actual Projected City Manager's Expenditures Expenditures Expenditures Recommendation Account Number Account Description FYE 6/30/2009: FYE 6/30/2010: 6/30/2011: FYE 6/30/2012: 001-0101-402.27-00 OTHER SRVCS-PROFESSIONA 1,206 555 1,265 1,640 THIS ACCOUNT COVERS THE RECORDING OF OFFICIALDOCUMENTS THROUGH THE COUNTY RECORDER'S OFFICESUCH AS LIENS, ABANDONMENTS, CERTAIN DEEDS, ETC.BASED UPON PRIOR YEAR INFORMATION $400 IS BEINGSET ASIDE FOR RECORDING OF DOCUMENTS..AUDIO/VIDEO AND CERTAIN PERMANENT RECORDS (WHICHHAVE BEEN SCANNED/INDEXED ARE AVAILABLE ELECTRON-ICALLY) ARE STORED OFFSITE IN A CLIMATE CONTROLLEDFACILITY. WE CONTRACT WITH PACIFIC STORAGE FOR$70/MONTH. WE HAVE ROOM TO GROW IN THIS FACILITY..APPROXIMATELY ONCE A YEAR RECORDS DESTRUCTION ISAUTHORIZED. SENSITIVE RECORDS REQUIRE SPECIALATTENTION. PACIFIC STORAGE- BEKINS PROVIDES AN ON-SITE SERVICE FOR SHREDDING SENSITIVE DOCUMENTS.THE COST IS BASED ON THE NUMBER BOXES AT A SETRATE. THE AMOUNT SHOWN ($400) IS BASED ONPREVIOUS YEARS SERVICE..TOTAL AMOUNT BUDGETED 001-0101-402.28-00 DUES & SUBSCRIPTION 695 595 605 620 MEMBERSHIP DUES FOR THE CITY CLERK TO THE CITYCLERK'S ASSOCIATION OF CALIFORNIA ($160) THEINTERNATIONAL INSTITUTE OF MUNICPAL CLERKS ($150)THESE MEMBERSHIPS ENTITLE THE CITY CLERK TONEWSLETTER UPDATES OF NEW LAWS AFFECTING CITIES,NETWORKING WITH OTHER CITIES, AND DISCOUNTS TOMEETINGS AND TRAINING SESSIONS..THE PROJECT ANALYST & ADMIN TECH. ARE MEMBERSOF CCAC ($60 EACH) AND IIMC ($75 EACH).THESAME BENEFITS OF MEMBERSHIP APPLY - NOTED FOR CITYCLERK & ALLOWS STAFF TO APPLY FORSCHOLARSHIPS AVAILABLE THROUGH BOTH ASSOCIATIONSTO ATTEND VARIOUS APPROVED TRAINING OPPORTUNITIES. Expenditures - Page 4 CITY OF MANTECA ADOPTED BUDGET FOR FISCAL YEAR 2011-2012 Actual Actual Projected City Manager's Expenditures Expenditures Expenditures Recommendation Account Number Account Description FYE 6/30/2009: FYE 6/30/2010: 6/30/2011: FYE 6/30/2012: 001-0101-402.30-00 SPECIAL DEPT TRAINING 8,313 4,828 4,120 5,450 THIS LINE ITEM IS FOR ANNUAL MEETINGS & WORKSHOPSFOR THE CITY CLERK AND DEPARTMENT STAFF..ANNUAL LOCC NEW LAW & ELECTION SEMINAR - TYPICALLYCITY CLERK & PROJECT ANALYST ATTEND. TRAININGCOVERS NEW LAW CHANGES FOR UPCOMING YEAR ON THOSEMATTERS DIRECTLY RELATED TO THE CLERK'S OFFICE.COST INCLUDES CITY CLERK'S ADD'L NIGHT STAY FORCCAC BOARD MTG @ CONCLUSION OF CONFERENCE. TO BEHELD IN SOUTHERN CA IN 2011.CCAC ANNUAL CONFERENCE WILL BE IN NORTHERN CA.IN APRIL 2012 THE CITY CLERK WILL ATTEND THECONFERENCE. THE FOCUS OF THE CONFERENCE IS MANAGE-MENT SKILLS, NEW LAW AND TECHNICAL CLERK TRAINING.REG/AIRFARE/PER DIEM/HOTEL FOR ONE ATTENDEE..ANNUAL LOCC CONFERENCE - THE CITY CLERK WILL BEPRESENT FOR THE SWEARING IN OF NEW CCAC/LOCCOFFICERS WHICH TAKES PLACE AT THIS CONF. SHE WILLATTEND FOR THE CITY CLERK'S DEPT. BUSINESS MTG &THE CCAC BOARD MEETING. SOME COSTS MAY BE RE-IMBURSED BY CCAC. THE CONFERENCE IS IN SANFRANCISCOREDUCED PER DEPT REQUEST.TECHNICAL TRACK FOR CLERKS (TTC) IS HANDS ONCLERK-SPECIFIC TRAINING. 3.5 DAYS OF INTENSETRAINING HELD AT U.C. RIVERSIDE. THIS PROGRAM ISUSED TO HELP CLERK (DEPUTIES AND ASSISTANTS)OBTAIN CERTIFICATION AS A MUNICIPAL CLERKI RECOMMEND FUNDING FOR THE PROJECT ANALYST ANDADMINISTRATIVE TECHNICIAN TO ATTEND THE LASTSERIES 400 WHICH BRINGS BOTH EMPLOYEES CLOSER TOCERTIFICATION, A PERFORMANCE GOAL FOR BOTHEMPLOYEES. ROOM/BOARD/TUITION IS EST. @ $2000/EAREDUCED PER DEPT REQUEST Expenditures - Page 5 CITY OF MANTECA ADOPTED BUDGET FOR FISCAL YEAR 2011-2012 Actual Actual Projected City Manager's Expenditures Expenditures Expenditures Recommendation Account Number Account Description FYE 6/30/2009: FYE 6/30/2010: 6/30/2011: FYE 6/30/2012: 001-0101-402.30-01 MAYOR/COUNCIL TRAINING 4,195 3,153 5,700 20,500 TRAINING BUDGET FOR MAYOR AND COUNCIL MEMBERS ISPROPOSED SIMILAR TO LAST YEARS BUDGET. BUSINESSMEETINGS, AFTERNOON & EVENING MEETINGS, AREINCLUDED IN THE MEETINGS (18) ACCOUNT..THESE FUNDS WOULD COVER ATTENDANCE AT THE ANNUALLOCC CONFERENCE (APPROX. $1625/PERSON) IN SANFRANCISCO; PLANNING COMMISSIONER'S INSTITUTE(APPROX. $1640/PERSON)IN NORTHERN CA; AND NEWMAYOR/COUNCIL ACADEMY (APPROX. $1355/PERSON) INSACRAMENTO..IN CALCULATING THE BUDGET AMOUNT FOR MAYOR &COUNCIL TRAINING, ATTENDANCE AT ALL LOCCCONFERENCE BY ALL MEMBERS HAS BEEN ANTICIPATED:ANNUAL LOCC CONFERENCE $1625 X 5 = $8125; NEWMAYOR/COUNCIL ACADEMY $1355 X 5 = $6755; PLANNINGCOMMISSIONER'S INSTITUTE $1640 X 5 = $8200.(TOTAL $23,100)REDUCED PER DEPT REQUEST.THERE MAY BE OTHER LOCC CONFERENCES COUNCIL MAYWISH TO ATTEND. THE CONFERENCES LISTED ARETHE MOST POPULAR. COUNCIL MAY PICK & CHOOSE THECONFERENCES IT WISHES TO ATTEND & ADJUST THEBUDGET ACCORDINGLY..COG FLY IN. FUNDS ALLOCATED ASSUME TWO COUNCILMEMBERS(ONE OF WHICH IS THE COG REP) TO ATTENDTHE FLY-IN TO WASHINGTON D.C. ESTIMATED COSTS FOR2011 FLY IN - 1 EMPLOYEE @ $3,500.COUNCIL'S COG REPRESENTATIVE - $2,000 (COG PAYS1/2 AIRFARE AND HOTEL COSTS) 001-0101-402.34-00 INSURANCE PREMIUMS 3,537 4,330 5,090 5,200 001-0101-402.36-00 ELECTION 47,784 0 37,760 0 MANTECA WILL HAVE 2 COUNCIL SEATS ON THE BALLOTFOR THE NOVEMBER 2012 ELECTION.
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