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BRYMPTON PARISH COUNCIL The Parish Office, Abbey Community Centre, The Forum, YEOVIL, BA21 3TL MINUTES OF THE MEETING OF BRYMPTON PARISH COUNCIL HELD ON WEDNESDAY, 26th AUGUST 2020 ONLINE AT ZOOM.US. (7.30 P.M. – 10.00 P.M.) PRESENT: Mr G Pritchard (Vice-Chairman) Mr S Attrill Mr P Seib Mrs J Snell Mr Williams Mrs D Wood Mr R Wood Mrs E-J Hopkins (following co-option) Mr D Staddon (following co-option) Mrs B Appleby (Locum Clerk) 1 member of the public In the absence of the Chairman, Vice-Chairman Pritchard took the chair. OPEN SESSION FOR BRYMPTON PARISHIONERS No questions raised. REPORTS FROM COUNTY AND DISTRICT COUNCILLORS Reports from County Councillor Williams and District Councillor Seib were received. 61/20 CO-OPTION OF TWO COUNCILLORS TO THE BRYMPTON WARD OF THE PARISH COUNCIL It was NOTED that two candidates had withdrawn their nomination. Following presentations from the three remaining candidates Mrs Hopkins and Mr Staddon were co-opted to the Brympton Ward. 62/20 APOLOGIES FOR ABSENCE Personal apologies were received from Mr Burt, Miss Darling-Finan and Mr Weston. 63/20 TO RECEIVE ANY DECLARATIONS OF INTEREST Mr Williams, Mr Seib and Mrs Snell and declared that their interests were as written in their Register of Interests. 64/20 MINUTES OF THE MEETING HELD ON 22nd JULY 2020 It was RESOLVED to approve the minutes of the meeting held on 22nd July 2020, 65/20 APPOINTMENTS TO WORKING PARTIES It was RESOLVED to appoint Councillors to Working Parties, as listed below: Open Spaces & Play Area Working Party – Mr Staddon Christmas Lights Competition – Mrs Hopkins Policies and Procedures – Mr Weston Communications WP –Mrs Hopkins & Mrs Seib Grievance Working Party - Mr Williams Parish Path Liaison Officer – Mrs Snell, but this will also be advertised in the next Newslink. It was AGREED not to appoint a further member to the Environment Working Party. 24 66/20 CRIME, DISORDER and COMMUNITY SAFETY It was NOTED that there had been an encampment at the Football Club grounds. Concerns were raised over late night vehicular speeding in the parish and the speed of traffic in Bluebell Road remains a concern. 67/20 REPORTS FROM PARISH COUNCIL REPRESENTATIVES APPOINTED TO COMMITTEES, WORKING PARTIES AND OUTSIDE BODIES Mr Seib provided an update on the Abbey Community Centre, with the hall back in use. The Parish Room was a concern as there was no fresh ventilation available. Risk assessments had been carried out and the wearing of face masks was now compulsory. Some refurbishment had been completed. Mr Attrill provided an update on the environmental working party, which was waiting on further information from the District Council. A question was raised regarding the removal of saplings along Lawrence Way and it was agreed that Mr Seib would raise this with the District Council. 68/20 CHAIRMAN’S ANNOUNCEMENTS None 69/20 PLANNING (a) APPLICATIONS FOR CONSIDERATION None. (b) PLANNING UPDATES (i) Consultation on changes to the current Planning System – it was NOTED that members could respond personally. However, a corporate response would be prepared if comments were sent to the Clerk by 10th September. (ii) Consultation on Planning for the Future - the consultation seeks any views on each part of a package of proposals for reform of the planning system in England to streamline and modernise the planning process, etc. It was NOTED that members could respond personally. However, a corporate response would be prepared if comments were sent to the Clerk by 16th September. (iii) Transparency and Competition: Data and land control - It was NOTED that members could respond personally. However, a corporate response would be prepared if comments were sent to the Clerk by 16th September. (c) NOMINATIONS FOR THE PLANNING WORKING GROUP TO CONSIDER FORTHCOMING PLANNING APPLICATIONS It was AGREED that Mr Pritchard and Mr Staddon would be members of the Planning working party for the forthcoming month. 70/20 HIGHWAYS (a) SID data –latest SID readings – NOTED. (b) Grit bins – in accordance with a request from County Highways, it was NOTED that all grit bins had been inspected by the Parish Ranger. County Highways had been advised of the amount of grit required. (c) Speeding – it was NOTED that concerns had been raised over speeding traffic on Thorne Lane and that the SpeedWatch Team had been informed. Mr Williams advised that the team had pulled back from Thorne Lane as there were more severe problems in other areas. However, the location on Thorne Lane could be re- visited when SpeedWatch restarts in the autumn. 25 (d) Montacute Road – it was NOTED that concerns had been raised over vehicles being parked close to the entrance to Lufton Lane. It was AGREED to request an update on the Lufton key site. (e) Thorne Lane roundabout with Western Avenue – it was AGREED to ask SCC whether some planting could be carried out on this roundabout. If permitted it was AGREED to write to Yeovil Without Parish Council to ascertain whether they would join in such a project. 71/20 SPEED INDICATOR DEVICE A request from Odcombe Parish Council for this Parish Council to consider loaning or hiring the speed indicator device was discussed. It was RESOLVED that a sign could be loaned to Odcombe Parish Council subject to it being insured and all expenses for siting and removing it to be at their expense. 72/20 CORRESPONDENCE Somerset Waste Partnership (SWP) Update: Recycle More phased roll-out timetable agreed – it was NOTED that the scheme will commence within South Somerset area in summer 2021. 73/20 CLERK’S REPORT The Clerk advised that two young boys had been thanked for their efforts in keeping Higher Ream clear of litter throughout lockdown and had assisted the Clerk in preparations for re-opening the play area. 74/20 GRANT APPLICATION( It was NOTED that the sum available for grants reported at the last meeting had been incorrect, and that the sum of £3070.87 remained within the budget. In accordance with the Power of General Competence, it was RESOLVED to award the following grants: Yeovil Starlettes – £90 1st Preston Plucknett Brownies - £300 Community Transport South West Ltd – £200 Somerset Wildlife Trust – £75 75/20 PROTOCOL FOR VIRTUAL MEETINGS At the meeting held on 27th May 2020 (min. No. 2/20) a protocol for virtual meeting had been adopted in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”). However, it was NOTED that the Regulations had been amended from 1st August 2020. In accordance with the Regulations it was RESOLVED to delete section 4.0 Public Participation from the protocol with immediate effect. 76/20 HIGHER REAM (a) RE-OPENING OF PLAY AREA – In accordance with min. no. 54/20(b) it was NOTED that the Play Area had been successfully re-opened on 25th July 2020, and that signs were in position with safety advice. (b) ANNUAL PLAY INSPECTION REPORT It was NOTED that the annual play inspection had been carried out on 15th July 2020. 26 All items were found to be either Very Low Risk or Low Risk. Members were reminded that the play equipment is inspected weekly by a trained Locality Officer of SSDC, who was monitoring the wear to the cradle swings and roundabout bearing. The Parish Ranger had cleaned the wet pour surfaces where necessary and also rectified the rough and splintered wood on the rocking horse. (c) ANNUAL PLAY INSPECTION 2021 In accordance with min. no. 247/19(a) of 22nd January 2020, it was NOTED that the annual play inspection would take place in July 2021 at a cost of £55.00 + VAT. (d) DOG BIN SITED AT HIGHER REAM NEXT TO NOTICEBOARD Discussion took place on a complaint received regarding the dog bin which had been re-sited during the cycle path creation at Higher Ream. Provided SSDC approved the new location, it was AGREED to site a dog bin elsewhere to remedy the complaints. Due to the condition of the bin it was RESOLVED to replace it with a Glasdon Fido 25. As a discount was available for the purchase of 5 bins, with no carriage costs, it was RESOLVED to approve expenditure of £665.10 plus VAT (reclaimable) for five bins, with the remaining bins going into store until needed. 77/20 LUFTON COMMUNITY CENTRE It was NOTED that the lease and user agreement had been assessed by the Council’s appointed Solicitor and the report would be discussed by the Working Party. It was further NOTED that both the Chairman and Clerk had attended virtual training sessions with the Rural Council on various aspects of running the centre. 78/20 LOCAL GOVERNMENT RE-ORGANISATION (a) It was NOTED that the Business Case for One Somerset received from the County Council had been circulated electronically. (b) The Joint statement from the Leaders of Mendip, Sedgemoor, Somerset West & Taunton and South Somerset District Council regarding the possible creation of two new councils was NOTED. (c) At the meeting held on 24th June 2020, the item below was listed on the agenda: “ A report, commissioned by the Somerset Association of Local Councils and Society of Local Council Clerks on recommendations on the role of the Parish Council, in event of local government re-organisation, was circulated to members on 10th June. No comments to date have been received. Members are asked if they wish to comment on this report. At that meeting (min. no. 33/20[a]) it was “. AGREED to advise the Somerset Association of Local Councils and Society of Local Council Clerks that, in view of the Covid 19 pandemic, it is not the right time to be considering a unitary authority for Somerset.

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