Consolidated Annual Performance and Evaluation Report 2018 Representing the Washington County Consortium
September 2019 The draft 2018 CAPER is presented to you in a format that is prescribed by HUD. Data and narrative are entered into a federal database system called the Integrated Disbursement and Information System (IDIS) and the CAPER report is then downloaded into a Word format. The CAPER template in IDIS has a series of prescribed questions that align with the CDBG, HOME, ESG and Consolidated Plan program regulations. The report you are reviewing is the result of that data entry process and is the prescribed and recommended format by HUD. If you have any questions about this format, please don’t hesitate to contact the Office of Community Development at 503-846-8814. Thank you for your interest and time spent reviewing this report.
Office of Community Development Staff
Cover photos: (Clockwise from the top left): Cornelius Place - Cornelius The Orchards at Orenco III - Hillsboro City of Cornelius Public Library - Cornelius Walnut Street Park - Hillsboro
Copies of this document may be accessed online at:
http://www.co.washington.or.us/CommunityDevelopment/Planning/annual-performance-report.cfm
Submitted To HUD for approval September 30, 2019 CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) details the progress of the Washington County Consortium in carrying out its long-term strategy as outlined in the 2015-2020 Consolidated Plan. This is the fourth year of a five-year consolidated planning cycle. Washington County’s Office of Community Development (OCD) manages the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program (HOME), and the Emergency Solutions Grant Program (ESG). As the lead agency for these programs and as required by federal regulations, OCD managed a planning process that involved identifying both housing and non-housing needs and priorities in the community. This process involved the County, the Policy Advisory Board (representing the County and incorporated cities), cities and county departments, nonprofit organizations and Washington County citizens.
CDBG funds provided the following accomplishments in the PY 2018 (July 1, 2018-June 30, 2019):
• Completion of five public facility projects; including Albertina Kerr Group Home Acquisition, the Walnut Street Park Improvements, the Forest Grove Senior Center, Sherwood Marjorie Stewart Senior Center and the City of Cornelius Public Library. These projects served a total of 21,202 persons. • Public infrastructure served a total of 34 persons by providing improvements to the Banks Commerce Street waterline project. • Public services served a total of 5,420 persons. Projects that met a strategy in “A Road Home: Community Plan to Prevent and End Homelessness” benefited 3744 persons and non-homeless services benefitted 1676 persons. • Housing Rehabilitation and weatherization improvement projects benefitted 232 households. These included 21 households through the Office of Community Development’s Housing Rehabilitation Program, 21 households through Rebuilding Together, and 190 households through Community Action’s self-help and comprehensive weatherization programs.
HOME funds provided the following accomplishments in PY 2018:
• The Orchards at Orenco III. This project constructed fifty-two (52) units of affordable housing for low-to-moderate income families. The project includes 9 units reserved for those with incomes less than 30% AMI and 8 of those units have project based vouchers. • Cornelius Place project. This project created forty-five (45) units in a mixed-use, transit oriented development for seniors 55 years of age and over. The project contains 8 HOME units. • Downpayment assistance to two single family homeowners. Through Willamette West Habitat for Humanity, Washington County was able to provide down payment assistance to two families while maintaining affordability of these units.
CAPER 1 ESG funds provided the following accomplishments in PY 2018:
• Rapid re-housing served 22 households
Table 1 provides a comparison of expected five year strategic plan outcomes with the actual progress of the first four years of the plan and shows a comparison of the proposed one-year outcomes from the 2018 Action Plan with the actual one year outcomes for PY 2018. Washington County has made significant progress and is on track to meet or exceed most of the expected one-year and five-year outcomes. Maps showing the location of all CDBG, HOME and ESG funded projects are available in the appendix.
Washington County completed a total of five facility construction projects over the past year and is on track to exceed its five year goals in these areas. It important to note that the current construction market has created challenges to receive cost reasonable bids and has caused some projects to experience delays and seek additional resources in order to be completed. Some of the facility and infrastructure projects that were completed in the 2018 program year were awarded in prior years and some of the projects that were awarded in 2018 are still underway.
Washington County created ninety-seven (97) affordable housing units through two housing construction projects, Orchards at Orenco Phase III and Cornelius Place. Affordable housing construction projects often take more than one year to complete, and HOME funds are committed early in the process to leverage additional funds. The County is on track to meet its five-year goals for affordable housing construction. The County is below the expected five-year goal outcomes for rehabilitation of renter housing units but is exceeding its five-year goals for owner-occupied housing rehabilitation.
Public service projects that have implemented a strategy in A Road Home: Community Plan to Prevent and End Homelessness include Boys and Girls Aid Safe Place for Youth (91 served), the Good Neighbor Center (94 served), CASA for Children (55 served), Homeplate Youth Services (235 served), Sonrise Project Homeless Connect (984 served) and ASSIST (10 served). These projects served a total of 1,469, which was 390% of the one-year expected outcomes. This category has reached the five year expected outcomes. Rent assistance projects that implement a strategy in A Road Home included St. Vincent De Paul St Anthony (683 served) and Community Action Eviction Prevention (581 served). These projects served a total of 1,264 persons, which exceeded the one year expected outcome and has reached approximately thirty percent of its five year goal. Supportive Services projects that did not meet strategy in “A Road Home” include the Fair Housing Council of Oregon (41 served), Community Alliance of Tenants (109 served), Community Partners for Affordable Housing (CPAH) Resident Services (182 served), and Bienestar Resident Services (640 served). These projects served a total of 972 persons, which was 55% of the one-year expected outcome.
Washington County has exceeded most of the expected accomplishments through the Emergency Solutions Grant. However, Washington County did not provide any homelessness prevention assistance through the ESG program for the past two years. This was due to the availability of other state funds for
CAPER 2 homeless prevention assistance, which enabled Community Action to transfer ESG funds from the homeless prevention category to rapid re-housing clients. For additional information on ESG beneficiaries and accomplishments, please refer to the ESG report in the appendix.
CAPER 3 Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Expected Actual – Percent Expected Actual Percent Goal Category Source Indicator Unit of Measure Strategic Strategic Complete Program Program Complete Plan Plan 2018 Year Year Assistance to Affordable Rental units Household Housing Affordable Housing CDBG 275 97 35% 32 11 34% Rental Properties rehabilitated Unit Homeowner Household Housing Homebuyer Programs Affordable Housing HOME 10 2 20% 0 2 20% Housing Added Unit Public service activities other Homeless Supportive than Homeless ESG Persons Assisted 1000 1786 179% 200 0 0% Services Low/Moderate Income Housing Benefit Tenant-based rental Homeless Supportive Households Homeless ESG assistance / 50 140 280% 10 22 220% Services Assisted Rapid Rehousing Homeless Homeless Supportive Person Homeless ESG Persons Assisted 2800 2120 76% 560 0 0% Services Overnight Shelter Homeless Supportive Homelessness Homeless ESG Persons Assisted 150 14 9% 12 0 0% Services Prevention Non-Housing Microenterprise Businesses Community CDBG Businesses Assisted 10 0 0% 0 0 0% Assistance assisted Development New Construction of Rental units Household Housing Affordable Rental Affordable Housing HOME 352 259 74% 100 97 97% constructed Unit Housing
CAPER 4 Owner-Occupied Homeowner Household Housing Housing Rehabilitation/ Affordable Housing CDBG Housing 1230 988 80% 231 232 100% Unit Assistance Rehabilitated Homeless Public service activities other Projects That Implement than Non-Housing CDBG Persons Assisted 12345 15671 127% 2649 1469 55% 10 Year Plan Strategies Community Low/Moderate Development Income Housing Benefit Homeless Projects That Implement Homelessness Non-Housing CDBG Persons Assisted 35940 11777 33% 1200 3744 312% 10 Year Plan Strategies Community Prevention Development Public Facility or Infrastructure Non-Housing Activities other Public Facility Community CDBG than Persons Assisted 25000 64591 258% 13990 0 0% Investment Development Low/Moderate Income Housing Benefit Non-Homeless Public Facility or Special Needs Infrastructure Activities other Public Facility CDBG than Persons Assisted 600 1271 212% 0 1033 100% Investment for Seniors Non-Housing Community Low/Moderate Development Income Housing Benefit Non-Homeless Public Facility or Special Needs Infrastructure Public Facility Activities other Investment for Special Non-Housing CDBG than Persons Assisted 25 19 76% 7 3 0% Needs Pop. Community Low/Moderate Development Income Housing Benefit Public Facility or Infrastructure Non-Housing Activities other Public Infrastructure Community CDBG than Persons Assisted 4436 0 0% 3031 0 0% Construction Development Low/Moderate Income Housing Benefit
CAPER 5 Public Facility or Infrastructure Non-Housing Public Infrastructure Activities for Households Community CDBG 50 0 0% 0 0 0% Construction Low/Moderate Assisted Development Income Housing Benefit Public Facility or Infrastructure Non-Housing Activities other Public Infrastructure Community CDBG than Persons Assisted 1121 25795 2301% 0 20166 100% Improvements Development Low/Moderate Income Housing Benefit Non-Homeless Public service Special Needs activities other than Supportive Services CDBG Persons Assisted 14453 7055 49% 1665 972 58% Non-Housing Low/Moderate Community Income Housing Development Benefit
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
CAPER 6 Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
The Washington County Consolidated Plan established an allocation formula that guides the proportion of funds expended within the program’s major funding categories; which include public facilities, infrastructure improvements, public services, and affordable housing. Each year, local government and non-profit organizations apply for CDBG funds among one of the major funding categories to help pay for specific community projects. The projects are evaluated and scored by staff and the Policy Advisory Board to ensure that projects are consistent with the Consolidated Plan Objective Statements and ensure that only viable and effective projects that meet an identified community need are selected.
In 2007-08, Washington County Department of Housing Services led a community-wide effort to create “A Road Home: Ten Year Plan to End Homelessness”. The 2015-2020 Consolidated Plan recognized “A Road Home: Community Plan to Prevent and End Homelessness” as the County’s official homeless strategy. Based upon the Consolidated Plan needs assessment process, policy development in Washington County and input from various stakeholders throughout Washington County, OCD has chosen to prioritize CDBG activities that address the goals and strategies set forth in ”A Road Home”. All activities that address goals and strategies in ”A Road Home” are considered High Priority activities. All other needs identified through the need statement process are considered Low Priority. All the PY 2018 public service projects received CDBG funds through a competitive application process met one of the strategies in ”A Road Home”. The only service projects that did not meet one of these strategies were set-aside projects for fair housing and resident services. Washington County Housing Services recently created the next phase of the plan starting July 1, 2018 called “A Road Home: Community Plan to Prevent and End Homelessness”, which updates the plan and extends it through 2025.
CAPER 7 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)
ESG - WA persons Race/Ethnicity County CDBG - persons HOME - assisted served in (2010 served in WA units in WA WA Census) County County County
White 76.6% 2970 79.3% 9 64.3% 68 91.9%
Black/African American 1.8% 241 6.4% - 0.0% 3 4.1%
Single Asian 8.6% 41 1.1% 0.0% - 0.0% American Indian/Alaskan Native 0.7% 51 1.4% 1 7.1% - 0.0% Native Hawaiian/Other Pacific Islander 0.5% 99 2.6% 0.0% - 0.0% American Indian/Alaskan Native & White 29 0.8% 1 7.1% Asian & White 22 0.6% Black/African American & White 4.3% 62 1.7% Dual American Indian/Alaskan Native & Black 2 0.1%
Other Multi-Racial 227 6.1% 3 21.4% 3 4.1% Some Other Race (This is a Census 7.5% category not allowed by HUD)
Don’t know/refused - 0.0%
TOTAL 3,744 100.0% 14 100.0% 74 100%
Hispanic 15.6% 1,418 37.9% 4 28.6% 31 41.9%
Not Hispanic 84.4% 2,326 62.1% 10 71.4% 43 58.1%
Table 2 – Table of assistance to racial and ethnic populations by source of funds
CAPER 8 Narrative
The racial breakdown of beneficiaries of CDBG funded facility and public service projects included 79.3% White, 6.4% Black/African American, 1.1% Asian, 1.4% American Indian/Alaskan Native, 2.6% Native Hawaiian/Other Pacific Islander, and 6.1% identified as other either biracial or multi-racial/other. In comparison with the 2010 Census, the percentage of White persons assisted with CDBG funds was lower and the percentage that identified as Dual Race or Other Race was higher than the 2010 Census percentage in Washington County. In addition, the percentage of Asians assisted with CDBG funds was lower than the 2010 Census percentage and the number of beneficiaries that identified as Black/African American was higher than the 2010 Census percentage.
The racial breakdown of beneficiaries of ESG funded projects included 91.9% White, 4.1% Black/African American, and Other Multi-Racial as 4.1%. The race/ethnicity of ESG beneficiaries correlates with the countywide percentages, with the exception that the percentage of White and Black/African American was higher than the countywide percentage. There were four HOME projects completed this year fourteen HOME-assisted units, serving 14 households. The racial breakdown of HOME-assisted units was 64.3% White, 7.1% American Indian/Alaskan Native and 21.4% identified as other multi-racial. CDBG and ESG funded activities served a greater percentage of Hispanic/Latino persons as compared to the County’s 2010 Census percentage of 15.7%. The CDBG beneficiaries were 37.9% Hispanic/Latino, and ESG funds served 41.9% Hispanic/Latino. There were four Hispanic households that benefitted from the HOME-assisted units in four HOME funded projects.
CAPER 9 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG public - federal 2,325,268 2,706,208 HOME public - federal 2,441,037 477,328 ESG public - federal 169,025 169,025 Competitive McKinney-Vento Homeless Assistance Act public - federal 3,367,261 3,467,881 Table 3 - Resources Made Available
Narrative
Identify the geographic distribution and location of investments Target Area Planned Actual Percentage Narrative Description Percentage of of Allocation Allocation CDBG Entitlement and HOME Washington County 100 100 Entitlement Area Table 4 – Identify the geographic distribution and location of investments
Narrative
Washington County does not target resources to particular geographic areas but does ensure that all resources are allocated to areas that serve low and moderate income persons. Project proposals are accepted annually from local governments and nonprofit organizations. Proposals are evaluated by the Policy Advisory Board and ranked in order based on their scores within each program category. The projects that receive the highest scores, and are within the funding limits in each category, are then selected for funding.
100% of CDBG and HOME funds were expended on projects and services benefitting residents of Washington County. All CDBG funds were used to serve non-Beaverton and non-Hillsboro residents. Maps that show the distribution of housing and community development assistance in Washington County in PY 2018 are available in the appendix.
CAPER 10 Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
Program Year 2018 saw federal funds leverage $7,634,233 (or 19% of all resources) in public resources on the state and local levels and $29,017,946 (or 70% of all resources) in private resources. This is due to the fact that these federal funds are often the first funds generated for housing and community development projects and generate interest for additional leverage and demonstrate local commitment towards a housing or community development project. For public resources, this can include leveraged resources from the state for homeless assistance projects, weatherization activities, infrastructure projects in local jurisdictions, and public services projects. It can also include microenterprise assistance and state housing dollars for Washington County rental housing developments. Locally, leveraged resources include resources for homeless assistance projects, infrastructure projects, public facilities and public service projects. In private resources, leveraged resources include resources from foundations and churches, donations, in-kind services, private loans, sweat equity, tax credits, volunteers and private funds. These sources are all non-federal so may count for the federal programs towards non-federal match. CDBG projects leveraged $1,729,475 in additional public and private resources. HOME funds leveraged $31,980,116 in additional public and private resources.
HOME matching funds is different than leveraged funds. Leveraged funds are all other funds that combine with the federal dollars to allow the project to move forward. Matching funds, under the HOME program, are the local jurisdiction’s permanent contribution to the project to make it/keep it affordable. Matching funds are non-federal contributions and do not include owner equity. Typically, they might be grant funds from state or local sources, the value of land donation, and the value of interest rate deductions, and even tax abatement which would be realized over the affordability period of the project. Match can only be counted in a pro-rata share of the HOME dollars to the project overall. So, if 10% of the units are HOME-assisted units, only 10% of the value of the contribution can be counted. The jurisdiction must demonstrate that it has contributed 25% of the HOME funds in match. But that is measured on a cumulative basis based on draws from US Treasury. According to the HOME regulations, match must be recorded on the most fully completed federal fiscal year but reported in the current CAPER. The most complete federal fiscal year at the time of this report was October 1, 2017 through September 30, 2018. This year, the match liability was $154,468. The County carried forward surplus match in the amount of $3,579,894 and contributed $200,473 in match this year which results in a total surplus match to carryforward into PY 19/20 as $3,625,899.
CAPER 11 Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year 3,579,894 2. Match contributed during current Federal fiscal year 200,473 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 3,780,367 4. Match liability for current Federal fiscal year 154,468 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 3,625,899 Table 5 – Fiscal Year Summary - HOME Match Report
CAPER 12 Match Contribution for the Federal Fiscal Year Project No. or Date of Cash Foregone Appraised Required Site Bond Total Match Other ID Contribution (non-Federal Taxes, Fees, Land/Real Infrastructure Preparation, Financing sources) Charges Property Construction Materials, Donated labor CASL New Dawn (395) 11/15/2017 0 9,193 0 0 0 0 9,193 Fifth Avenue Plaza (22) 11/15/2017 0 4,184 0 0 0 0 4,184 Fircrest (229) 11/15/2017 0 5,817 0 0 0 0 5,817 Greenburg Oaks (47 11/15/2017 0 6,418 0 0 0 0 6,418 Harkson Court (6) 11/15/2017 0 7,100 0 0 0 0 7,100 Interim House (8) 11/15/2017 0 1,420 0 0 0 0 1,420 Jose Arciga (233) 11/15/2017 0 26,710 0 0 0 0 26,710 Luke-Dorf Pluss Apartments (431) 06/30/2018 0 13,458 0 0 0 0 13,458 Merlo I and II (439 & 530) 11/15/2017 0 3,000 0 0 0 0 3,000 Merlo II (bond finance) 06/30/2018 0 0 0 0 0 19,978 19,978
CAPER 13 Montebello (129) 11/15/2017 0 7,558 0 0 0 0 7,558 Myrtlewood (184) 11/15/2017 0 2,788 0 0 0 0 2,788 REACH Orchards Phase III (943) 06/30/2018 25,045 0 47,600 0 0 0 72,645 Spencer House (176) 11/15/2017 0 2,194 0 0 0 0 2,194 The Barcelona 0 0 0 0 0 0 0 0 The Bridge (374) 11/15/2017 0 1,103 0 0 0 0 1,103 The Knoll at Tigard (580) 11/15/2017 0 7,355 0 0 0 0 7,355 TriHaven (148) 11/15/2017 0 8,535 0 0 0 0 8,535 Villa Capri (313) 11/15/2018 0 1,017 0 0 0 0 1,017 Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report
Program Income – Enter the program amounts for the reporting period Balance on hand at Amount received during Total amount expended Amount expended for Balance on hand at end begin-ning of reporting reporting period during reporting period TBRA of reporting period period $ $ $ $ $ 0 575,114 412,596 0 162,518 Table 7 – Program Income
CAPER 14 Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian Contracts Dollar Amount 24,984,800 0 0 0 0 24,984,800 Number 2 0 0 0 0 2 Sub-Contracts Number 90 0 2 1 4 83 Dollar Amount 20,133,045 0 253,833 191,969 217,542 19,469,701 Total Women Male Business Enterprises Contracts Dollar Amount 24,984,800 0 24,984,800 Number 2 0 2 Sub-Contracts Number 90 7 83 Dollar Amount 20,133,045 313,474 19,819,571 Table 8 - Minority Business and Women Business Enterprises
Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian
Number 0 0 0 0 0 0 Dollar 0 0 0 0 0 0 Amount Table 9 – Minority Owners of Rental Property
CAPER 15 Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations 0 0 Displaced Households Temporarily 0 0 Relocated, not Displaced Households Total Minority Property Enterprises White Non- Displaced Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian
Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition
CAPER 16 CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual Number of Homeless households to be provided affordable housing units 6 8 Number of Non-Homeless households to be provided affordable housing units 98 130 Number of Special-Needs households to be provided affordable housing units 0 3 Total 104 141 Table 8 – Number of Households
One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 54 97 Number of households supported through Rehab of Existing Units 50 42 Number of households supported through Acquisition of Existing Units 0 2 Total 104 141 Table 92 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The 2018 Action Plan affordable housing expected outcome numbers were based on the estimated completion of the following HOME Investment Partnership affordable housing construction projects and Community Development Block Grant (CDBG) housing rehabilitation projects:
• Forty-four (44) units through the Community Partners for Affordable Housing (CPAH) project Cedar Grove, a Transit-Oriented affordable housing project, which will include 36 units at 50%
CAPER 17 Area Media Income (AMI) and 8 units supported by Project-based Section 8 vouchers targeted at families earning 30% AMI. • Forty-eight (48) units through the Community Partners for Affordable Housing (CPAH) project Red Rock Creek Commons affordable housing project, which will include 24 units at or below 30% Area Media Income (AMI). • Fifty-two (52) units through the REACH Community Development Orchards Phase III project, which will include 9 units reserved for those with incomes less than 30% AMI and 8 of those units will have project-based section 8 vouchers. The remaining units will be reserved for those families earning 50% or less of AMI. The Orchards Phase III project will include 4 HOME-assisted units. • Ten (10) CDBG home repair loan projects through the Office of Community Development (OCD) Housing Rehabilitation Program - Deferred Interest Bearing Loan program, serving low/moderate income households; • Thirty (30) CDBG Home Access and Repair for Disabled and Elderly (HARDE) small home repair grant projects through the OCD Housing Rehabilitation Program, serving low-income elderly and disabled households; • Ten (10) CDBG Rebuilding Together home repair projects, serving elderly and disabled households;
The actual affordable housing accomplishments included following Community Development Block Grant (CDBG) and HOME Investment Partnership projects:
• Fifty-two (52) affordable housing units constructed though the Orchards at Orenco Phase III which includes nine units reserved for those with incomes less than 30% AMI. The project included four HOME-assisted units. • Forty-five (45) affordable housing units constructed through the Cornelius Place Apartments project serving seniors 55 years of age and older. The project included eight HOME-assisted units. • Two (2) single family homes maintained affordability through Willamette West Habitat for Humanity and HOME resale. • One (1) CDBG home repair loan projects through the Office of Community Development (OCD) Housing Rehabilitation Program - Deferred Interest Bearing Loan program (IDIS#933), serving low/moderate income households; • Twenty (20) CDBG Home Access and Repair for Disabled and Elderly (HARDE) small home repair grant projects through the OCD Housing Rehabilitation Program (IDIS#854), serving low-income elderly and disabled households; • Twenty-one (21) CDBG Rebuilding Together home repair projects, serving elderly and disabled households;
In addition to the units tracked through Tables 11 and 12, Community Action Organization’s housing weatherization programs served 190 households. Community Action’s weatherization programs and
CAPER 18 Rebuilding Together are both tracked in the Integrated Disbursement and Information System (IDIS) as rehabilitation administration projects because CDBG funds are used for personnel costs.
Discuss how these outcomes will impact future annual action plans.
As the housing rehabilitation coordinator continues to grow into her position the County’s Housing Rehabilitation Program, the Deferred Interest Bearing Loan Program will likely serve approximately nine households per year and the HARDE grant program will likely serve 13 households per year moving forward and the Rebuilding Together and Community Action housing repair/weatherization programs should produce similar outcomes in future annual action plans.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual Extremely Low-income 109 12 Low-income 101 2 Moderate-income 1 0 Total 211 14 Table 103 – Number of Households Served
Narrative Information
The Consolidated Plan estimates that 69% of all households with incomes at 0–50 percent of AMI are considered cost burdened. In other words, they pay more than 30 percent of their income for rent. Washington County continued to address the needs of low-income households by targeting its assistance to those households, many of whom live in substandard housing units. As Table 12 shows, approximately 99% of the households served by CDBG funds and 100% of the households assisted with HOME funds were below 50% of AMI.
HUD defines worst case housing needs as renters with very low incomes who pay more than one-half of their income for rent, live in severely inadequate conditions, or both. 46% of the households assisted with CDBG funds were below 30% AMI and over 90% of HOME-assisted units were below 30% AMI. In addition, 10 of the 190 households assisted with the CDBG-funded weatherization program assisted were also renters. The Housing Authority also provides public housing options and Section 8 vouchers to help those with severe cost burdens. Approximately 80% of the Section 8 vouchers are targeted to those below 30% AMI. Over 70% of the public housing units are targeted to those at or below 30% AMI. These statistics vary slightly each year.
Other actions that the County has taken to foster affordable housing include:
CAPER 19 • Supporting a reliable source of operating subsidy to Tier 1 Community Housing Development Organizations (CHDOs). • Allocation of 40% of its balance of CDBG funds (after admin and public services funds are reserved) for projects to support housing rehabilitation and weatherization programs which help people to remain in their already affordable homes. • Streamlining Reporting initiative involving Oregon Housing Community Services and other jurisdictions in the state to reduce the duplicative monitoring and reporting requirements resulting from having multiple funding entities invest in individual projects. • Washington County implemented over $2,000,000 in FY 2018 funds for affordable housing- related activities/programs, including Housing Production Opportunity Fund - $1,000,000, Senior Planner in Land Use & Transportation (LUT) - $170,000, Disability and Aging Services Coordinator in Health & Human Services - $97,000, Community Connect - $75,000, Affordable Housing Development Initiative - $30,00, Prevention Rent Assistance -$150,000, Renters Rights Hotline - $10,000, Homeless to Work Program - $142,020, Homeless Program Administration - $295,537, and Health Careers NW Grant $44,063.
CAPER 20 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The CoC’s local homeless plan – A Road Home: Community Plan to Prevent and End Homelessness - includes three strategies that dove-tail into a comprehensive and integrated system of care known as Community Connect. These strategies include 1.5 Expand outreach with Community Connect; 3.6 Expand resources at Community Connect; 4.4 Increase mainstream resource access at Community Connect; and 5.4.a Analyze System Performance Measurements to determine how the homeless response system performs as a continuum of outreach, emergency crisis intervention, diversion and housing programs. This system aligns CoC Program, Emergency Solution Grant (ESG), and other public and privately funded initiatives and policy to link homeless individuals and families with the most appropriate services to meet their needs.
The engagement of unsheltered persons is performed through a collaborative network of homeless outreach staff, two daytime walk-in centers providing basic need resources, and community partners that include eight severe weather shelters, meal sites, clothing closets, and emergency utility/rent assistance provided by faith-based and nonprofit organizations. Through this engagement, all at-risk and homeless persons are referred to Community Connect, a coordinated entry system that serves as Washington County’s homeless response system that screens individuals for homeless eligibility, assesses their housing and service needs, and refers the homeless individual to programs that can provide client-specific services integrated with housing, linkage to employment and health care resources. Community Connect was implemented in January 2014 to provide a coordinated access point that evaluates at risk and homeless people consistently for assistance, implements prevention and diversion standards (Housing First), and client-centered referral to the most appropriate housing and services based on a standard assessment tool. In addition, Sonrise Baptist Church carried out street outreach activities through coordination of Project Homeless Connect, a twice a year event intended to provide outreach and centralized services to the homeless community. CDBG funds supported the January Project Homeless Connect event, serving 378 persons.
ESG funding supported street outreach activities targeted to homeless singles and families without children. Services were targeted to engagement, case management, emergency health services, emergency mental health services, and or transportation activities. The three agencies in Washington County that currently provide street outreach services to the homeless are Open Door Counseling Center, Luke-Dorf, Inc., and HomePlate Youth Services.
CAPER 21 Addressing the emergency shelter and transitional housing needs of homeless persons
The Shelter Network in Washington County is made up of six shelters; three in a system coordinated by Community Action and three others that operate in concert with the system but with procedures that are slightly different due to the special needs populations they serve. The Shelter Network works collaboratively to find other housing options, or if none, shelter opportunities, within the network of shelters so as to prevent households from living on the street. The nonprofit shelter network provides emergency shelter for persons fleeing domestic violence, families with children, and runaway/homeless youth. Emergency Shelter and Transitional Housing provide homeless with safe temporary housing while more permanent housing can be located. A Road Home identifies the need for sheltering and especially a shelter for adult-only households as the community does not have a year-round shelter for this population. Funding for operations of shelters continues to be a priority because funding for these activities can be limited, and shelter serve a crucial element in the road to transitioning individuals and families from homelessness into permanent housing.
To expand shelter capacity and ensure life-safety during inclement weather, the CoC implemented a Severe Weather Shelter Response Plan in partnership with faith-based organizations who open their facilities during inclement weather to provide shelter and meals to homeless persons beginning November 1 and ending April 1. Referral of homeless persons to the church shelters is made through the homeless outreach workers, community referral system, law enforcement, fire/EMS, libraries, local service providers, 211info, and Community Connect. Communication of shelter activation/deactivation is coordinated by the Washington County Homeless Program Manager. During the winter of 2018/19, one-nonprofit and seven faith-based organizations that include Just Compassion of East Washington County provided overnight emergency shelter and meals to homeless persons. The Severe Weather Shelters provided 676 adults and 28 children with shelter and meals. CDBG funds were used to support the Boys & Girls Aid Transitional Living Services, which served 12 runaway homeless youth in PY 2018. In PY 2018, the Good Neighbor Center served 94 persons through its Homeless Children’s program.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
Washington County certifies yearly that there are policies regarding discharge planning to minimize homelessness following discharge from publicly funded institutions. Protocols are outlined that deal with youth exiting foster care, persons leaving the health care system, and inmates being released from correctional facilities.
For youth leaving the foster care system, the Oregon's Department of Human Services' Child Welfare Division prepares individual discharge plans. The transition plan is carried out through three different
CAPER 22 Independent Living Programs. Boys & Girls Aid’s Transitional Living Services program provides Family Mediation and Reunification Services for runaway and unaccompanied youth staying at the shelter. For people leaving the health care system, local hospitals perform discharge in accordance with Standards of Practice governing health care operations. Hospitals work in partnership with community social service providers to refer homeless to appropriate programs. Washington County's Mental Health and the Oregon State Hospital have entered into an agreement concerning policies and procedures to be followed by the local program and the hospital when a patient is admitted and discharged. For inmates being released from correctional facilities, the Oregon Department of Corrections prepares a discharge plan for inmates as they near release from incarceration and forwards to Washington County's Community Corrections a copy of the individualized Transition Plan. Prison release counselors, Corrections Center residential counselors and probation/parole officers take an active role in developing transitional release plans that may include provisions for, but are not limited to, housing, employment, continuing education, supportive services, conditions and level of supervision.
Community Connect works to prevent individuals from becoming homeless by providing eviction prevention, emergency rent and utility assistance, and greater access to affordable housing and support services that create opportunities for individuals and communities to thrive and prosper.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Washington County supports the transition of homeless persons to permanent housing by aligning with the goals outlined in the jurisdictions homeless plan, A Road Home, that supports the Housing First strategies including rapid re-housing and permanent supportive housing.
When possible, the Community Connect system seeks to divert people from entering emergency shelter and supports a rapid transition from street to permanent housing with a lease in the formerly homeless individual’s name. When this is not possible, the shelter and transitional housing programs focus on providing basic needs in addition to case management services that supports the development of a housing plan and focus on increased economic supports through earned income and access to mainstream resources. The end goal is always permanent housing.
To address critical unmet housing and supportive service needs for an increasing number of homeless, a gaps analysis was performed and used to develop a strategic plan that incorporated the point-in-time homeless census demographics, the Community Connect data on at risk and homeless persons, and the goals identified in the County’s plan to end homelessness.
CAPER 23 ESG funds were expended by Community Action to support Rapid Re-Housing activities, which includes rent assistance, financial assistance, and housing relocation and stabilization services. These funds benefitted 22 households (74 people total) in PY2018. To leverage federal ESG and state prevention assistance initiatives, Washington County provided $150,000 in local general fund dollars to serve severely rent burdened households with incomes less than 50% AMI who were paying more than 50% of their gross income to rent.
In September 2018, a funding request was submitted through the FY2018 McKinney-Vento CoC Homeless Assistance grant application that resulted in $3.5 million in funding from HUD’s Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act Continuum of Care Program, a reauthorization of the McKinney-Vento Act signed into law by President Obama. The funding renewed operations and services for 228 units of tenant and facility-based transitional and permanent housing at scattered sites throughout Washington County. The funding also provided staffing for the Homeless Management Information System (HMIS) and CoC Planning activities.
CAPER 24 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing
In general, the Housing Authority of Washington County (HAWC) public housing properties are in good condition. HAWC continues to educate residents on the proper care of their unit through the use of Newsletters and inspections. Other actions to maintain the properties include capital repairs or replacements using the Capital Fund Program. The Housing Authority is in the process of making an application for disposition of 60 scattered site house. The Housing Authority Board of Directors has approved submission of the action to HUD.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The HAWC makes a concerted effort to engage resident participation in various areas of Housing Authority activity, to include homeownership programs. This includes quarterly meetings of the Resident Advisory Board (RAB) and client Newsletters. There is also currently one Public Housing client on the Housing Advisory Committee and one on the Housing Authority Board of Directors.
Qualified Public Housing residents are also encouraged to participate in the Family Self-Sufficiency (FSS) program in addition to sponsorship in the regional Workforce Systems jobs program. Individuals in these programs are also encouraged to open an Individual Development Account (IDA) for future use towards several goals such as a home purchase or educational costs. Currently there are 15 public housing families on the FSS program.
Actions taken to provide assistance to troubled PHAs
Public housing was established by the federal government to provide decent and safe rental housing for eligible low-income families, the elderly, and persons with disabilities. Residents of public housing pay approximately 30% of their monthly adjusted household income for rent. The Housing Authority of Washington County (HAWC) operates 244 units of public housing located at scattered sites across Washington County. The units include five multi-family apartment complexes ranging in size from 5 to 17 units, with the balance being single family homes and duplexes.
The Housing Authority of Washington County is considered a “High Performer” by HUD and is not a troubled agency.
CAPER 25 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)
Washington County continued to prioritize state and local funding sources for affordable housing, advocate for alignment of federal programs, streamline reporting requirements when possible (such as the Streamlining Compliance Initiative), and encourage affordable housing tools amongst its jurisdictions including consideration of system development charge waivers and property tax abatement. To address the vulnerability of community development corporations to financial instability and the difficulty of providing service-enriched housing, Washington County continued to fund CHDO operating grants for Tier 1 CHDOs, allow for reasonable developer fees for community development corporations, and provide CHDO resident services funding under the CDBG program for Tier 1 CHDOs.
Washington County’s Board of Commissioners’ FY 18/19 budget provided over $2,000,000 for affordable housing-related activities/programs, which were implemented in PY 2018.
AFFORDABLE HOUSING/HOMELESSNESS INITIATIVES:
• Housing Production Opportunity Fund: $1,000,000 was allocated but not spent • Housing Development Coordinator: $132,035 • Housing Senior Planner in Land Use & Transportation & Transportation: $170,000 • Disability and Aging Services Coordinator in Health & Human Services: $97,000 • Chronic Health Case Manager: $45,000 • Community Connect: $75,000 • May Mac Transitional Housing Program: $50,000 • Affordable Housing Development Initiative: $30,000 • Prevention Rent Assistance: $150,000 • Renters Rights Hotline: $10,000 • Homeless to Work Program: $142,020 • Homeless Program Administration: $295,537 • Health Careers NW Grant: $44,063
Washington County Department of Land Use and Transportation's (LUT) Long Range Planning Work Programs worked locally and regionally to explore options for encouraging the development of affordable and equitable housing, including increasing housing supply, reducing development barriers, and allowing a wider variety of housing types. Between July 1, 2018 - June 30, 2019 LUT worked on a number of tasks related to housing affordability, and several related land use ordinances are under consideration in the 2019 Ordinance Season (March-October 2019).
CAPER 26
The Equitable Housing Barriers and Solutions final report, released in May 2018, recommended amendments to several Community Development Code (CDC) standards to remove barriers to residential development and encourage development of equitable and affordable housing throughout urban unincorporated Washington County. Code amendments recommended through this project are expected to be implemented through several ordinances over multiple years. Changes under consideration in 2019 based on project recommendations include:
• Planned Development changes (Ordinance No. 853): Proposes to amend the CDC to modify standards related to Planned Developments. These changes are intended to make it easier to use this development approach, which may support additional residential development on constrained parcels and encourage development at existing allowed densities.
• Accessory Dwelling Unit (ADU) changes (Ordinance No. 859): This is the second recent ordinance addressing ADUs—in 2018 changes were made to bring the CDC into compliance with recent state law changes. The intent of the current ordinance is to further reduce barriers to the development of ADUs in the County’s urban unincorporated area. The proposed changes would allow a total of two ADU’s per single family dwelling (one attached and one detached), eliminate parking and owner occupancy requirements (as required by House Bill (HB)2001), and modify other standards to facilitate ADU development. Proposed amendments are consistent with recommendations of the Department of Land Conservation and Development (DLCD).
Other LUT Housing Related Work
DLCD Centers and Corridors Land Use Inventory/
LUT was awarded technical assistance from DLCD Oregon Housing Needs Planning Project to support a Centers and Corridors land use inventory. This project funded Angelo Planning Group (APG) to perform land use surveys for land within ¼ mile of Metro-designated Centers and Corridors in urban unincorporated Washington County. Land use surveys provide data on the existing uses on the ground relative to the allowed land uses and capacity. This data can highlight areas that may have additional capacity for development and areas that have existing land uses that are significantly different than what was envisioned for the area in Community Plans.
Staff continues to assess data provided by APG to refine the work and prepare it for a final report and eventual presentation to the Board. Data from this assessment may support one (or more) grant applications to explore possible next steps. This could include new land use and development strategies, updates to some Community Plans, or other actions. This may be part of, or impacted by, HB2001 implementation.
CAPER 27
Potential Future Housing Related Work (work started July 1 or later)
HB2001 Analysis and Implementation
HB 2001 has been signed by the Governor. The bill provides different timelines for implementation of the various sections, and certain provisions of the bill require action at the local level before going into effect. This is the case for the parts of the bill having to do with middle housing, including allowing duplexes on single family lots. The bill gives the County (and other Metro jurisdictions with populations over 1,000) until June 30, 2022 to adopt regulations to implement these requirements.
This work includes assessing:
• Implications of this bill on County land use regulations • Timing and staff resources needed (considered through the next long range planning work program (winter 2020) • Possible direction needed from the Board on implementation efforts
Issue Paper: Short Term Rentals
Washington County has received complaints from residents about short-term rentals (STRs). The complaints have been focused on neighbor issues (e.g., noise, parties, etc.), rather than housing availability or affordability. While STRs can significantly reduce rental supply in places, notably the Oregon Coast and other tourist destinations, STR activity in Washington County does not appear to be having this impact at this time. Regulating STRs through the CDC may not be the most effective or enforceable option available.
Issue: Consider allowing multifamily residential in Institutional land use districts (INST)
Some churches have considered allowing “low cost” (but not regulated affordable) housing on their properties. The CDC allows regulated affordable housing in INST currently. This may be part of, or impacted by, HB2001 implementation.
LUT work related to housing affordability in future work plan years is expected to include:
Development/refinement of a residential density bonus for affordable units in market-rate developments (not regulated affordable housing, which has its own path & bonuses)
Will propose updates to the CDC to provide incentives for market developers that include some affordable housing units.
Allowing and/or encouraging missing middle housing
CAPER 28 The County currently allows cluster and cottage housing only in the North Bethany subarea, and allows attached housing (including duplex, triplex, and four-plex units) in most residential land use districts. Reducing development barriers to this type of residential development may help increase housing supply and diversity in Washington County. The Board will likely need to provide direction to determine if the County wishes to encourage/incentivize missing middle housing (rather than simply allowing it). This will be impacted by/part of the County’s HB2001 implementation.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
Developing housing for people with mental illness experiencing chronic homelessness is one of the most challenging aspects of affordable housing development. One of the biggest obstacles to addressing the needs of this population is NIMBYism. Washington County used Continuum of Care funds and donated surplus land to support Clover Court, a project by Luke-Dorf, Inc. to develop six small housing units for people with mental illness experiencing chronic homelessness. The project faced opposition by homeowners in the neighborhood, but the County organized community educational meetings and was able to move forward with the project, which is currently underway. Completion is expected in the fall of 2019.
In Washington County, housing for very low-income individuals (persons earning 50% MFI) continues to be a High Priority. Developing housing for residents with incomes below 30% MFI is not only the most costly to create, but also requires identifying sources of operating subsidy (such as rent subsidies). Some organizations have addressed this structural challenge by including housing for homeless or extremely low-income persons in mixed income housing, where the cash flow from units affordable at 50 or 60% MFI help finance units at deeper affordability levels. The Housing Authority of Washington County has also project-based a number of its Housing Choice Section 8 vouchers to provide units affordable to households at 30% MFI and below. This past year staff from the Housing Authority of Washington County and the Office of Community Development (OCD) sat on the Technical Advisory Committee for the Metro Housing Bond. The Housing Authority leads the County’s effort on the Housing Bond. OCD will provide support on environmental review and Davis-Bacon compliance. HOME funds will be a source of leverage in many of the bond-funded projects. The emphasis under the Metro Housing bond will be units serving households with incomes below 30% MFI.
HOME funds were used for REACH’s Orchards III project, which includes fifty-two (52) units (four HOME- assisted units) of rental housing for larger sized households. In addition, HOME funds were used for the Cornelius Place project, which has 45 units of rental housing (eight HOME-assisted units) targeting seniors.
CAPER 29 Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
There are relatively few cases of lead hazards noted in housing in Washington County based on local data. While there are over 80,000 housing units built before 1980 in Washington County, less than one- third of the housing units have children present. In May 2012, the Centers for Disease Control and Prevention (CDC) revised the level at which children are considered to have too much lead in their blood. Based on the absence of an identified blood lead level (BLL) without deleterious effects, combined with the evidence that these effects appear to be irreversible, CDC eliminated the term “level of concern” and adopted a new BLL reference value of ≥5 μg/dL. According to the Oregon Health Authority, from 2010-2015 a total of 549 Oregon children had confirmed BLLs of ≥5 μg/dL. Of those children, 171 had confirmed elevated blood lead levels ≥10 μg/dL. While the number of children with BLL ≥10 μg/dL declined from 2003-2013, it has remained relatively flat since 2013. In Washington County from 2010-2015, 1255 children were tested for lead and 107 children had confirmed BLLs of 5-9 µg/dL and two children had confirmed BLLs ≥10 µg/dL.
Washington County has continued to be proactive in addressing lead-based paint hazards. The Office of Community Development Housing Rehabilitation Coordinator is currently certified as a lead-based paint risk assessor, which enables her to do lead-based paint inspections and clearances for the Housing Rehabilitation Program Deferred Interest Bearing Loan and Home Access and Repair for Disabilities and Elderly Persons programs. The HOME Investment Partnerships Program rarely sees rental and owner- occupied developments constructed prior to 1978 come in for funding. In the few instances it has occurred, these applicants already have clearance for lead-based paint hazards.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
Washington County’s public service and rental/owner-occupied housing programs are the primary output-oriented vehicles for reducing the number of poverty-level households in Washington County. Associated goals outlined in the 2017 Action Plan included provision of supportive services for homeless persons and families (ESG) as well as providing support to projects that implement strategies from “A Road Home” (CDBG). Several policies support these overarching goals. The County allocates the maximum amount allowable to support public services annually to further the anti-poverty efforts of many local area non-profits. Washington County also allocates a percentage of public service funding to support resident services at properties owned by Community Partners for Affordable Housing and Bienestar, our two local Community Housing Development Organizations. These services are critical to ensuring that persons have pathways to achieving self-sufficiency while living in affordable housing. Washington County supports projects that implement a strategy from “A Road Home” by providing additional points in the application process, thereby supporting and leveraging resources to address homeless and at-risk households.
CAPER 30 Actions taken to develop institutional structure. 91.220(k); 91.320(j)
There are strengths in the institutional delivery system. Collaboration, coordination and communication are strong in Washington County with relationships and advocacy in groups such as the Housing and Supportive Services Network (HSSN) of Washington County and the Coalition of Housing Advocates (CHA). These groups work to ensure there are a continuum of housing and services for low-income households, the homeless, and populations with special needs. Referrals are made between agencies and oftentimes housing providers reach out to service providers for on-site resident services or recruitment of tenants. The gaps in the institutional delivery system center on the difficulty in finding units for the hard-to-house populations. There are no overnight shelter beds for single men. There are a limited number of shelter beds for women. There are no respite homes.
The strengths of the service delivery system for special needs populations and persons experiencing homelessness include the countywide resource and referral network that includes 211info and the centralized assessment for homeless and at-risk households operated by Community Action. The Office of Community Development recently coordinated with the Department of Housing Services on updating the ESG and the Continuum of Care policy and procedures manuals. These updates ensured that policies matched for training and prioritization of populations for the Community Connect system.
The Homeless Management Information System (HMIS) has also been a strength within the service delivery point because we now have real time data to assess gaps. For special needs populations, there are several agencies that provide services that are specific to special needs populations including persons with disabilities, ex-offenders, seniors, farmworkers, persons with HIV/AIDS, domestic violence survivors, and persons with addictions. Many of these agencies provide both housing and supportive services for their clients. The gaps in the service delivery system include the fact that many of the supportive services are not targeted to homeless persons or those with HIV/AIDS. Funding is also erratic and inconsistent in meeting the needs within the service delivery system, especially given the needs in Washington County. There is a gap in permanent supportive housing models in Washington County that adequately integrate targeted supportive services with the permanent housing.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
Within Washington County, there is a focus on connecting homeless persons to the mainstream services, such as health, mental health, and employment services, to the extent those services are used to complement services targeted to homeless persons. This is due to a countywide resource and referral network that includes 211info and the centralized assessment for homeless and at-risk households operated by Community Action, Community Connect. These agencies serve as entry points for homeless persons to access mainstream resources. Households seeking assistance are assessed for participation in mainstream resources, including TANF, SNAP, public health plans, employment and housing services, and referred to programs for which they may be eligible.
CAPER 31 For health, case managers and agencies routinely look to enroll uninsured clients in the Oregon Health Plan and ensure access through the Affordable Care Act. Agencies such as Virginia Garcia Memorial Health Clinic and Southwest Community Health Center look to fill the void in providing mainstream health care to homeless clients who may have chronic health conditions. For mental health, area agencies like Sequoia Mental Health Services, Luke-Dorf, and LifeWorks NW also work to enroll clients in the Oregon Health Plan and link them with access to a mental health provider who can create an individualized plan to manage their mental health challenges. The mental health providers are actively involved in the Continuum of Care and work closely with homeless services providers to provide access to mental health services. These agencies not only work with these clients to address their supportive service needs associated with their mental health conditions but work diligently to house them in their own properties or through use of Shelter Plus Care vouchers within a Housing First model that will help stabilize them. For access to employment services, agencies such as Luke-Dorf, Community Action and the Washington County Department of Housing Services partner with WorkSystems to ensure clients can begin to receive the training, education, mentoring and coaching they need to gain employment and a road to self-sufficiency. In addition, the Department of Housing Services operates the Homeless to Work program, a transitional housing program that is focused specifically on supporting homeless individuals as they regain employment.
Consultation on the Emergency Solutions Grant (ESG) with Washington County’s Housing and Supportive Services Network (HSSN), the Continuum of Care (CoC) body for Washington County, provides for the participation of local homeless service providers and not less than one homeless individual or formerly homeless individual in considering and making policies and decisions regarding any facilities, services, or other eligible activity that receives funding under Washington County homeless programs. Policies and other decisions resulting from this consultation process include how to allocate funds each year (between what eligible activities), the amount of funds distributed between activities, developing performance standards and evaluating outcomes, and development of policies and procedures related to the administration and operation of the County’s Homeless Management and Information System (HMIS).
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The focus of Washington County’s efforts to Affirmatively Further Fair Housing is to raise community awareness of fair housing rights and illegal discrimination and increase low-income renters’ access to safe, decent and stable housing.
CAPER 32 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
OCD staff views monitoring not as a once a year or periodic exercise, but as an ongoing process involving continuous communication and evaluation. Such a process involves frequent telephone/email contacts, written communications, analysis of reports and audits, and periodic meetings as needed. In this program year, OCD staff put together a list of the projects to be monitored on site for CDBG and ESG compliance. In addition, on-going desk audits were conducted through reviews of voucher requests. OCD also completes risk assessments for each CDBG sponsor, in compliance with 2 CFR Part 200.The method of selecting projects to be monitored on site is based on whether a project expended funds since the time of the last monitoring effort. Due to capacity issues, OCD is unable to monitor every project that expends funds. If a public service project is a two year project, we will monitor once unless findings are present. If the project is a set-aside project funded yearly, we monitor every third year. All construction projects are monitored. As part of the on-going monitoring process, we ensure that the sub-recipients provided outreach to minority and women-owned businesses for CDBG funded construction projects. We also monitor to ensure that subrecipients comply with Section 504, Title VI, Fair Housing, equal employment opportunity, and the requirements of other cross-cutting regulations.
All agencies had to certify whether a single audit had been triggered for that year. Single audits were reviewed by the Program Manager and verified that they had been submitted in the federal database.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
Notice of the availability of a draft 2018 Consolidated Annual Performance and Evaluation Report for public review and comment was published in The Oregonian on September 3rd. Notice of the report was also mailed out to 145 interested parties. Copies of the report were made available for review beginning Wednesday, September 4, at the Office of Community Development, 328 West Main, Suite 100, Hillsboro, Oregon, 97123, at various local libraries in Washington County, and available online at: http://www.co.washington.or.us/CommunityDevelopment/Planning/annual-performance-report.cfm.
Public comments on the draft plan will be accepted through September 19, 2019. A public hearing on the public comment draft as well as to hear County resident views on emerging housing and community development needs will be held on September 19, 2019 at 7:00 p.m. at the Public Services Building, Multipurpose Room, 155 N. First Avenue, Hillsboro, OR.
CAPER 33 CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
Washington County has continued to coordinate with the City of Hillsboro to help ensure a smooth transition as the City of Hillsboro began its first year as a stand-alone CDBG entitlement community in July 2018.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Not applicable
CAPER 34 CR-50 - HOME 91.520(d) In the 2018 Program Year, monitoring and on-site inspections were performed at fourteen (14) properties. These fourteen properties presented 51 unit inspections and corresponding file reviews. Washington County, in conjunction with Oregon Housing and Community Services (OHCS) where applicable, monitored the properties listed below.
Fircrest Manor Apartments This property has eleven (11) HOME assisted units and five of those units were inspected. Findings were minor and primarily physical in nature. Files were reviewed by OHCS and it was noted that HMR were outdated and the gross rent was calculated incorrectly. Direction was given to provide actions to be taken regarding over collected rents.
Spencer House The Period of Affordability at Spencer House expired in 2019 and a final HOME inspection was completed on the units. The property had nine (9) HOME units and the physical inspection revealed wall damage, damaged kitchen faucet, missing screens and cabinets missing doors. The deficiencies were corrected within the allowed amount of time.
Jose Arciga Apartments This compliance review of the five (5) HOME assisted units was completed in conjunction with OHCS though a Streamline inspection. Physical findings included torn refrigerator seals, excessive patio storage, missing/broken outlet covers, blocked heater in sleeping space, missing tub stopper and missing screens. The property was provided a “Meets” final evaluation with OHCS Streamline.
Merlo Station Apartments I This property has eleven (11) HOME units. The Merlo Station Apartments inspection was a Streamline inspection completed with OHCS. During the inspection it was noted that the property is currently going through an extensive rehabilitation to the exterior of all the buildings including Merlo Station Apartments II. Physical findings included blocked heater in sleeping area, flammables stored in oven, and inoperable smoke detectors.
Merlo Station Apartments II This property has nine (9) HOME units that were inspected as part of a Streamline inspection with OHCS. In addition to the extensive rehabilitation to the exterior of all buildings, there were several physical findings including a propane tank with a heater attachment, tor refrigerator seal, missing/broken outlet covers, missing smoke detectors, blocked heaters and possible water leak. The deficiencies were corrected, however, not in the allowed time.
Orchards at Orenco Phase I The project has ten (10) HOME assisted units in a property that was well maintained. Physical inspections revealed a blocked egress, broken light fixtures and graffiti on a door. All repairs were completed within the prescribed time frames. The files were well maintained and contained all required documentation, certification and addendums.
Orchards at Orenco Phase III Orchards Phase III was completed in 2018 and has four (4) HOME assisted units. The physical inspection of the units revealed observable deficiencies regarding an inoperable range top and an inoperable bathroom light. Files review was completed by OHCS.
Villa Capri Apartments This Catholic Charities property contains six (6) HOME Assisted units and was monitored in May. The property was well maintained and had several physical findings. These included inoperable stovetop element, disabled bathroom fan, excessive housekeeping issue on one unit, torn
CAPER 35 refrigerator gasket, broken blinds and a damaged interior door. File monitoring was completed by OHCS and the result was a “Meets” inspection.
Lindsay Lane Willamette West Habitat for Humanity UPCS inspections were completed on two single family units that were resold during the period of affordability. Physical findings included missing screens, overgrown landscaping and an inoperable smoke detector. All repairs were completed within the allowed timeframe.
An assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b)
The Washington County HOME Consortium continues to ensure outreach and affirmative marketing procedures to increase equitable access so that Washington County residents. These procedures are focused on those least likely to apply to federally-assisted housing so that they might have ample opportunities to do so. In assessing current affirmative marketing procedures, it is apparent that developers and Community Housing Development Organization (CHDOs) continue to inform the public through the prominent display of fair housing marketing posters and in all advertising and outreach materials to affirmatively market their HOME-assisted units.
In examining the racial and demographic makeup of rental housing projects assisted by the HOME Consortium, it is evident that minority residents are overrepresented in the Consortium’s rental projects than in the County population as a whole. In comparison with 2010 data from the U.S. Census, the percentages of Hispanics, Blacks and Native Hawaiians/Pacific Islanders (37.1%, 3.8%, and 0.9% respectively) were higher in the Consortium’s rental projects than in rental households within the County overall (16.9%, 2.7%, and 0.6% respectively). Meanwhile, the white population in rental households was higher in the County overall (69.9%) than in the Consortium’s rental projects (53.5%).
In homebuyer projects funded by the Consortium in previous years, compared to the County overall, minority residents continue to be overrepresented as well. Hispanics comprise 25% of homebuyers in the Consortium’s homebuyer projects while Hispanics only constitute 5.7% of homeowners in the County overall. Blacks comprise 13.6% of the homebuyers in the Consortium’s homebuyer projects while Blacks only constitute 0.9% of homeowners in the County overall. American Indian/Alaskan Native residents also constitute a higher percentage of homebuyers in the Consortium’s projects at 2.3% than in the County as a whole with only 0.3% of the homeowner population. Pacific Islander/Hawaiian residents also constitute a higher percentage of homebuyers in the Consortium’s projects at 1.1% than in the County as a whole with only 0.2% of the homeowner population. The Asian population residing in the County’s homebuyer projects also continues to be an overrepresented homeowner population with 10.2% in comparison to 8.1% of the overall County population.
Data on the amount and use of program income for projects, including the number of projects and owner and tenant characteristics.
Washington County received $575,114 in program income during this program year. Washington County applied $57,511 to the Program Administration subfund, supporting the administrative costs of the program $355,085 of program income was applied to project expenditures and $162,518 was carried over into PY 19/20. Two homebuyer projects were funded this year with Willamette West Habitat for Humanity. These projects allowed two single family homes to remain in inventory and continued affordability.
CAPER 36
Other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j)
Two HOME-funded projects comprised of 97 units of affordable housing were completed in Washington County in the last program year. These projects, both new constructions were Orchards at Orenco Phase III and Cornelius Place.
Orchards at Orenco Phase III constructed fifty-two (52) units of affordable housing for low-to-moderate income families. As the third and final phase of the Orchards at Orenco projects, REACH owned the property prior to applying for HOME funds. The sponsor applied for and received 9% Low Income Housing Tax Credits as its permanent financing for the project. The project is surrounded by single- family and multi-family residential development as well as mixed-use development involving retail uses. The site is roughly 1000 feet from the Orenco Station Westside MAX light-rail platform. The Orchards Phase III project includes 9 units reserved for those with incomes less than 30% AMI and 8 of those units will have project-based section 8 vouchers. The remaining units have been occupied by families earning 50% or less of AMI. The project has 4 HOME-assisted units.
The Cornelius Place project represents the new construction of forty-five (45) units in a mixed-use, transit-oriented multifamily residential development with an elevator for seniors 55 years of age and older. The project is comprised of two floors of rental housing over 16,100 square feet of the new City of Cornelius library and community space on the ground floor of the City-owned site. The City of Cornelius is an active partner with Bridge Housing in this project as they pursue funding additional opportunities for the new library and link construction of the housing with that of the new library. Washington County invested $1,200,000 in HOME funds for the housing portion of the project, and the State awarded $2.9 million in State of Oregon Lottery Bond financing to the City for the library portion of the project. The project is comprised of six (6) studio apartment, thirty-seven (37) one-bedroom and one (1) two- bedroom apartments for households composed of seniors earning at or below 50% of the Area Median Income (AMI).
CAPER 37 CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps
For Paperwork Reduction Act
1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name WASHINGTON COUNTY Organizational DUNS Number 060588563 EIN/TIN Number 936002316 Identify the Field Office PORTLAND Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance
ESG Contact Name Prefix Ms First Name Jennie Middle Name H Last Name Proctor Suffix 0 Title Program Manager
ESG Contact Address Street Address 1 328 W Main St. Ste. 100 Street Address 2 0 City Hillsboro State OR ZIP Code - Phone Number 5038468663 Extension 0 Fax Number 0 Email Address [email protected]
ESG Secondary Contact Prefix First Name Last Name Suffix Title Phone Number Extension Email Address
CAPER 38 2. Reporting Period—All Recipients Complete
Program Year Start Date 07/01/2018 Program Year End Date 06/30/2019
3a. Subrecipient Form – Complete one form for each subrecipient
Subrecipient or Contractor Name: Community Action Organization City: Hillsboro State: OR Zip Code: 97123, 3822 DUNS Number: 071819999 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 154786
CAPER 39 CR-65 - Persons Assisted 4. Persons Served
4a. Complete for Homelessness Prevention Activities
Number of Persons in Total Households Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 16 – Household Information for Homeless Prevention Activities
4b. Complete for Rapid Re-Housing Activities
Number of Persons in Total Households Adults 34 Children 40 Don't Know/Refused/Other 0 Missing Information 0 Total 74 Table 17 – Household Information for Rapid Re-Housing Activities
4c. Complete for Shelter
Number of Persons in Total Households Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 18 – Shelter Information
CAPER 40 4d. Street Outreach
Number of Persons in Total Households Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 19 – Household Information for Street Outreach
4e. Totals for all Persons Served with ESG
Number of Persons in Total Households Adults 34 Children 40 Don't Know/Refused/Other 0 Missing Information 0 Total 74 Table 20 – Household Information for Persons Served with ESG
5. Gender—Complete for All Activities
Total Male 32 Female 41 Transgender 1 Don't Know/Refused/Other 0 Missing Information 0 Total 74 Table 21 – Gender Information
CAPER 41 6. Age—Complete for All Activities
Total Under 18 40 18-24 8 25 and over 26 Don't Know/Refused/Other 0 Missing Information 0 Total 74 Table 22 – Age Information
7. Special Populations Served—Complete for All Activities
Number of Persons in Households Subpopulation Total Total Total Total Persons Persons Persons Served – Served – Served in Prevention RRH Emergency Shelters Veterans 0 0 0 0 Victims of Domestic Violence 13 0 13 0 Elderly 0 0 0 0 HIV/AIDS 0 0 0 0 Chronically Homeless 1 0 1 0 Persons with Disabilities: Severely Mentally Ill 2 0 2 0 Chronic Substance Abuse 0 0 0 0 Other Disability 1 0 1 0 Total (Unduplicated if possible) 17 0 17 0 Table 23 – Special Population Served
CAPER 42 CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization
Number of New Units – Rehabbed 0 Number of New Units – Conversion 0 Total Number of bed - nights available 0 Total Number of bed - nights provided 0 Capacity Utilization 0 Table 24 – Shelter Capacity
11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s)
Program outcome data measurements under the performance standards were developed in consultation with the Continuum of Care (CoC). For the Street Outreach activity, the performance standard identified was “entry and exit measures, or destination at exit.”, or the number of people who participate in Community Connect. Under the Street Outreach activities, 553 clients were contacted with Luke Dorf, Home Plate Youth Services, and Open Door Counseling resulting in 67 engaged clients in 2018. For the Emergency Shelter activity, the performance standard identified is “reducing the time spent homeless.” The performance measurement for this activity is the average shelter stay for individuals exiting to permanent housing and the average length of time that families spent on the shelter waitlist last year. For the Emergency Shelter activity, the average shelter stay for families exiting to permanent housing was 65 days and the average wait time spent on the shelter waitlist was 5 weeks. For the Homeless Prevention and Rapid Re-housing activities, the performance standard identified was a reduction in the time spent homeless. The performance measurement developed for both of these activities was the number of new incidences of homelessness and a reduced recidivism rate. For persons served through rapid re-housing activities, 75% of households accessing services were experiencing their first episode of homelessness in their lifetime (new episodes) and 13% of households were accessing services who had exited a housing program in the last two years (recidivism).
CAPER 43 CR-75 – Expenditures 11. Expenditures
11a. ESG Expenditures for Homelessness Prevention
Dollar Amount of Expenditures in Program Year 2016 2017 2018 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 0 0 0 Table 25 – ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re-Housing
Dollar Amount of Expenditures in Program Year 2016 2017 2018 Expenditures for Rental Assistance 3,918 48,891 156,366 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 4,451 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re-Housing 3,918 53,342 156,366 Table 26 – ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter
Dollar Amount of Expenditures in Program Year 2016 2017 2018 Essential Services 0 0 0 Operations 0 54,594 0 Renovation 0 0 0 Major Rehab 0 0 0 Conversion 0 0 0 Subtotal 0 54,594 0 Table 27 – ESG Expenditures for Emergency Shelter
CAPER 44 11d. Other Grant Expenditures
Dollar Amount of Expenditures in Program Year 2016 2017 2018 Street Outreach 0 25,000 0 HMIS 0 0 0 Administration 0 12,676 0 Table 28 - Other Grant Expenditures
11e. Total ESG Grant Funds
Total ESG Funds 2016 2017 2018 Expended 305,896 3,918 145,612 156,366 Table 29 - Total ESG Funds Expended
11f. Match Source
2016 2017 2018 Other Non-ESG HUD Funds 0 0 0 Other Federal Funds 0 0 0 State Government 3,918 136,387 150,000 Local Government 0 0 0 Private Funds 0 0 0 Other 0 0 0 Fees 0 0 0 Program Income 0 0 0 Total Match Amount 3,918 136,387 150,000 Table 30 - Other Funds Expended on Eligible ESG Activities
11g. Total
Total Amount of Funds 2016 2017 2018 Expended on ESG Activities 446,201 7,836 281,999 156,366 Table 31 - Total Amount of Funds Expended on ESG Activities
CAPER 45 CAPER 46
PROGRAM YEAR 2018 CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT
CITY OF BEAVERTON CDBG PROGRAM
CAPER 47
City of Beaverton CDBG Program Year 2018 Performance Report
This report is known as the CAPER or Consolidated Annual Performance and Evaluation Report. It is submitted to HUD each year prior to October 1. The bolded headers are required to be addressed.
CR-05 - Goals and Outcomes
The City of Beaverton manages a Community Development Block Grant Program (CDBG) program as an Entitlement Community, receiving annual funding from the U.S. Department of Housing and Urban Development (HUD). Comparatively the city’s entitlement is small limiting the work the city funds with CDBG. In addition the Con Plan provides objectives, based upon considerable community outreach, and prioritizes those objectives. Having limited resources the city focuses on high priority activities, shared throughout this document, and has not funded lower priority cost activities such public facilities and infrastructure.
This is the fourth reporting year of a five-year consolidated planning cycle and we are proud to be on a track to exceed all goals by the end of this Con Plan cycle. The following Program Year 2018 accomplishments are documented in more detail throughout this report:
Funded 11 local nonprofits to carry out 12 activities falling under housing, public services, and economic development. Served 393 persons falling under public service strategies for the 10-Year Plan to End Homelessness. 175 persons received supportive services. Housing rehabilitation projects benefited 58 households. Homeownership acquisition assistance was provided to 4 households. 69 persons and micro businesses were supported with technical assistance.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
CAPER 48
Goal Category Source Indicator Unit of Expecte Actual – Percent Expected Actual – Percent / Measure d – Strategic Complete – Program Complet Amount Strategic Plan Program Year e Plan Year
Homeowner Homebuyer Affordable CDBG: Household Housing 0 4 Programs Housing $ Housing Unit Added Homeowner Homebuyer Affordable CDBG: Housing Household 0 4 0 0 Programs Housing $ Rehabilitate Housing Unit d Direct Homebuyer Affordable CDBG: Financial Households 10 16 4 4 Programs Housing $ Assistance to Assisted 160.00% 100.00% Homebuyers Housing for Homebuyer Affordable CDBG: Household Homeless 0 0 0 0 Programs Housing $ Housing Unit added Housing for Homebuyer Affordable CDBG: People with Household 0 0 0 0 Programs Housing $ HIV/AIDS Housing Unit added Non- Micro Housing Enterprise CDBG: Businesses Businesses Community 275 243 55 69 Technical $ assisted Assisted 88.36% 125.45% Developme Assistance nt Owner- Homeowner Occupied Affordable CDBG: Housing Household 160 159 30 58 Housing Housing $ Rehabilitate Housing Unit 99.38% 193.33% Rehabilitation d
CAPER 49 Public service Projects of 10- activities Year Plan to CDBG: other than Persons Homeless 0 393 0 393 End $ Low/Modera Assisted Homelessness te Income Housing Benefit Projects of 10- Homeless Year Plan to CDBG: Person Persons Homeless 190 218 83 31 End $ Overnight Assisted 114.74% 37.35% Homelessness Shelter Projects of 10- Year Plan to CDBG: Homelessnes Persons Homeless 690 1677 138 393 End $ s Prevention Assisted 243.04% 284.78% Homelessness Affordable Housing Public Housing Homeless Non- Homeless Public Facility Special CDBG: Other Other 0 0 & Investment Needs $ Non- Housing Community Developme nt Public Services Public Facility or Non- Infrastructure Housing Public CDBG: Activities for Households Community 0 0 Infrastructure $ Low/Modera Assisted Developme te Income nt Housing Benefit
CAPER 50 Non- Public Homeless service Special activities Needs Supportive CDBG: other than Persons Non- 435 1118 87 149 Services $ Low/Modera Assisted 257.01% 171.26% Housing te Income Community Housing Developme Benefit nt Non- Homeless Public Special service Needs activities for Supportive CDBG: Households Non- Low/Modera Services $ Assisted Housing te Income Community Housing Developme Benefit nt Table 1 - Accomplishments – Program Year & Strategic Plan to Date
CAPER 51
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
All highest priorities as specified in the 2015-2020 Consolidated Plan of the Washington County Consortium, most significantly the 10-Year Plan to End Homelessness, were supported. Participation was limited due small entitlement and formula caps limiting expenditures on public services. The city is on a path to exceed five year Con Plan goal targets in the areas of Homeownership, Microenterprise Technical Assistance, Overnight Shelters, Supportive Services for families and children, Homelessness Prevention, and Housing Rehabilitation.
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)
CDBG White 360 Black or African American 115 Asian 19 American Indian or American Native 3 Native Hawaiian or Other Pacific Islander 6 Total 503 Hispanic 133 Not Hispanic 370 Table 2 – Table of assistance to racial and ethnic populations by source of funds
The table above does not reflect mutli race entries made over the program year into the HUD reporting software.
Please see the table below for additional information.
CAPER 52 CAPER 53 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG public - federal 1,102,689 770,100 Table 3 - Resources Made Available
Program Year 2018 resources available included a beginning balance (carryover) of $167,769, entitlement of $754,252, and program income of $77,687. Expended includes $8,000 of undrawn CDBG set aside for Longhorn Building reserves. These reserves cover the cost of vacancy should the tenant give notice as well as repair/replacement.
Identify the geographic distribution and location of investments Target Area Planned Actual Narrative Description Percentage of Percentage of Allocation Allocation City of All services provided to residents of 100 75 Beaverton the City of Beaverton Table 4 – Identify the geographic distribution and location of investments
The city requires proportionate billing, per HUD regulations, of subrecipients choosing not job cost services direclty to a source of funding. Because a number of our proportionate billing subrecipients served fewer Beaverton residents this past year not all awarded amounts were fully drawn. Over $43,000 was unspent. The city does not plan to spend 100% of its allocation each year. This past year we targeted 83% of the allocation to priorities. Public services awards were maximized, economic development awards met requested amounts, and we spent more on housing rehab than at any point in the past. We will exceed our Con Plan goals. The city also prefers to have funds available for emergencies, new initiatives that tie into Con Plan objectives, and to add to a subrecipient award when it makes sense to do so.
The city meets all CDBG requirements with regards to excess funds on hand.
CAPER 54 Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
While CDBG has no matching requirement, CDBG activities were projected to leverage other funds at a rate exceeding $2 for every CDBG dollar. Generally the city is unable to fully fund projects, requiring subrecipients seek and or apply other funding to support services for Beaverton residents at or below 80% of the Area Median Income (AMI). We capture budgeted leverage during our CDBG funding application round and report these amounts in HUD’s IDIS software.
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low- income, moderate-income, and middle-income persons served.
One-Year Goal Actual Number of Homeless households to 0 0 be provided affordable housing units Number of Non-Homeless households to be provided affordable housing 4 4 units Number of Special-Needs households to be provided 0 0 affordable housing units Total 4 4 Table 5 – Number of Households
One-Year Goal Actual Number of households supported 0 0 through Rental Assistance Number of households supported 0 0 through The Production of New Units Number of households supported 32 58 through Rehab of Existing Units Number of households supported 0 0 through Acquisition of Existing Units Total 32 58 Table 6 – Number of Households Supported
CAPER 55 Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The city met and exceeded affordable housing goals. Problems encountered would include the lack of wrap around services for the elderly and disabled. Our program provides the adaption and accessibility needed for this population, but that does not include maintainence, yard, roof, and gutter upkeep, as well as transportation. The city in partnership with the county, the Cities of Tigard and Hillsboro, is supporting a new initiative, HomeShare matches housing providers with those seeking a room to rent and or help around the house and has great potential to help fill part of the aforementioned gap.
Discuss how these outcomes will impact future annual action plans.
In addition the city was awarded some $31,000,000 to provide new affordable homeownership, 40% of which is targeted to serve households at or below 30% AMI. The final Annual Action Plan for the current Consolidated Plan has been submitted and approved by HUD. Future activities will be predicated on the outreach efforts of the new Con Plan. Currently underway.
Number of Households Served CDBG Actual HOME Actual Extremely Low-income 35 0 Low-income 14 0 Moderate-income 13 0 Total 62 0 Table 7 – Number of Households Served
The table above speaks for itself. Please note the number of extremely low income households. These households are homeowners and include those living in mobile home parks. Due to their income, making ends meet is difficult let alone the wrap around services needed. It is imperitive we keep these households in their homes as no replacement housing is available. The HomeShare program will provide support in terms of maintanence and rent.
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Beaverton, in collaboration with the Washington County Consortium (WCC), is a part of the 10-Year Plan to End Homelessness. The 10-Year Plan to End Homelessness includes three strategies that dove tail-into a comprehensive and integrated system of care referral known as Community Connect. These strategies include:
CAPER 56 Create A Universal Point of Referral for At-Risk Tenancies, Create a Unified Assessment System identified the need to reduce barriers people in housing crisis experience as they seek-out resources in our community, and Expand Homeless Outreach. This system aligns Continuum of Care Program, Emergency Solution Grant (ESG), and other public and privately funded initiatives and policy to link homeless individuals and families with the most appropriate services to meet their needs. While extensive outreach is performed by the WCC jurisdictions in forming the Consolidated Plan, annual outreach is largely performed by Subrecipients of CDBG funding.
The engagement of unsheltered persons is performed through a collaborative network of homeless outreach staff, a daytime walk-in center providing basic need resources, and community partners that includes severe weather shelters, meal sites, clothing closets, and emergency utility/rent assistance provided by faith-based and nonprofit organizations. Through this engagement, all at-risk and homeless persons are referred to Community Connect, the Coordinated and Centralized Assessment System that serves as Washington County’s single-point entry system that screens individuals for homeless eligibility, assesses their housing and service needs, and refers the homeless individual to programs that can provide client-specific services integrated with housing, linkage to employment and health care resources. Community Connect was implemented in January 2014 to provide a single-point access point that evaluates at risk and homeless people consistently for assistance, implements prevention and diversion standards (Housing First), and client-centered referral to the most appropriate housing and services based on a standard assessment tool. CDBG funds were used to fund Community Action Organization, a PY18 Subrecipient that oversees Community Connect in order to maintain the singe-point access for housing assistance.
Additionally, the City of Beaverton provides CDBG funds to the Good Neighbor Center (GNC) and Boys & Girls Aid (B&GA) programs. GNC is a transitional housing shelter for families where clients receive room and board for up to six weeks along with referrals to transitional and permanent housing programs, employment, and training programs. Clients participate in weekly mandatory Life Skills classes, the Rent Well curriculum, and are provided access to public benefits. Children in school may receive counseling, participate in a daily Homework Club, get individualized tutoring, and go to a ten week full day Summer School. Adult GED services are also available. B&GA is a shelter for homeless youth where individual needs are assessed through one-on-one case management. Youth are then connected to additional resources based on their individual needs, including counseling, school and GED programs, skill building classes, and other community and public resources in order to increase self-sufficiency and transition into stable housing.
Addressing the emergency shelter and transitional housing needs of homeless persons
As the reader is aware the city supports youth and family transitional shelters with CDBG. In addition the city uses general funds to support an emergency weather shelter and provides safe parking for homeless living in their cars at three locations.
CAPER 57
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
The question above is better addressed by Emergency Services Grants and Continuum of Care providers. The city has no Con Plan requirement or priorities to address avoiding becoming homeless due to the the circumstances listed above. Please be reminded that we are a small entitlment and our CDBG funds for public services are limited.
The City of Beaverton has continued to fund Community Action Organization's Emergency Rent and Utilities Program to help those facing unexpected monetary hardship stay in their apartments.
As described elsewhere, both the Good Neighbor Center and Boys & Girls Aid shelters also provide classes, resources, and referrals for all of their clients to help them avoid becoming homeless and transition into stable housing situations after leaving the shelter.
The city's CDBG coordinator sits on the Continuum of Care Board and the Community Connect Advisory Committee to stay abreast of programs seeking to prevent becoming homeless.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The question above is better addressed by Emergency Services Grants and Continuum of Care providers. The city has no Con Plan requirement or priorities to address the transition to permanent housing other than Boys and Girls Aid, Good Neighbor Center, and Community Action's Emergency Rent and Utilies program. Each of which are discussed throughout this document. It is critical to point out the lack of affordable housing available in the Portland Metro area, for anyone to transition into. The new affordable units the city is building with the Metro award of ~$31,000,000 will come online in three to four years.
CAPER 58 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing
While this is not a City of Beaverton Consolidation Plan objective the city will be supporting wrap around services in the new Metro funded affordable housing to be built.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
Not a City of Beaverton Consolidation Plan objective.
Actions taken to provide assistance to troubled PHAs
Not a City of Beaverton Consolidation Plan objective.
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)
Actions to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment.
Committee participation with housing providers Tax exemptions, reducing operational costs, for non-profits that own regulated housing Land contributions to developers that build affordable housing Development review and building permit fee waivers Allocation of funding for off-site improvements in low income neighborhoods Density bonuses for planned unit developments that incorporate affordable housing into their projects Funding support to the Community Housing Fund (a non-profit that provides preconstruction and bridge loans for affordable housing) Determining impediments to Fair Housing
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The CDBG Coordinator is a member of the Washington County Housing and Supportive Services Network, board member of the Washington County Continuum of Care, sits on Washington County’s Community Connect advisory committee, and is part of the city’s Housing Implementation Team, which is tasked with visioning and implementing housing
CAPER 59 policy. Performance is on the agenda of each of these groups.
Other actions taken to support meeting underserved needs include;
Assisting new to homelessness persons find appropriate and available services.Implenting the construction of 287 units of affordable housing, 40% of which targeted to serve extremely low income households.Property tax abatement for all regulated affordable housing.Backing filling System Development Charges on a case by case basis
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
Each Subrecipient agrees that any construction or rehabilitation of residential structure shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608 and 24 CFR Part 35, Subpart B, which have been promulgated under the Lead–Based Paint Poisoning Prevention Act (42 U.S.C. 4821–4846) and the Residential Lead–Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851–4856).
Lead-safe Housing Rule requirements found in Section 1012 and 1013 of Title X must be met, and are outlined below.
1. For a unit receiving less than or equal to $5,000 per unit, pre-1978, Subrecipient shall provide pamphlet; paint testing of surfaces to be disturbed, or presume there is lead-based paint; practice safe work practices in rehabilitation; repair disturbed paint; and provide notice to occupants.
1. For a unit receiving more than $5,000 and up to $25,000 per unit, pre-1978, Subrecipient shall provide pamphlet; paint testing of surfaces to be disturbed, or presume there is lead-based paint; conduct a risk assessment; use interim controls, and provide notice to occupants.
1. For a unit receiving more than $25,000 per unit, pre-1978, Subrecipient shall provide pamphlet; paint testing of surfaces to be disturbed, or presume there is lead-based paint; conduct a risk assessment; abate the hazards of lead-based paint; provide notice to occupants; and perform ongoing lead-based paint maintenance.
The city monitors at least one rehab provider annually for adherence to the Subrecipient agreement, which include informing the city of lead based activities and providing lead information disclosures to each homeowner.
According to Washington Count currently, there are few cases of hazards noted in housing in Washington County based on recent data. While there are over 80,000 housing units built before 1980 in Washington County, less than one-third of the housing units have children present. Lead poisoning levels for Washington County are
CAPER 60 considerably low as well. Nevertheless, Washington County has continued to be proactive in addressing lead-based paint hazards.
The most recent available data on lead testing showed that from 2000 to 2007, there were 104,889 blood lead tests conducted in Oregon. Less than one percent of persons tested in Washington County had blood lead levels consistent with lead poisoning, and four of those six were children under the age of six. Thirty-one people had elevated blood levels. In general, this indicates a very low percentage of residents who tested positively for lead poisoning (approximately 0.7% of those tested). In looking at the results of lead based paint test by age, 818 tests were conducted on children aged 0–5 years. Of that amount, four tests reflected levels at 10 micrograms and over. In general, this indicates a very low percentage of residents who tested positively for lead poisoning (approximately 0.7% of those tested).
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
The city has expressed its efforts to help poverty level families throughout this report. In lieu of repeating the actions/activities previously expressed, the city would advocate HUD provide a greater public awareness of the causes of poverty, including those that are outside the control of small and midsized jurisdictions.
Another action HUD might consider would reduce the cost of services; homeless data sharing restrictions imposed or supported by HUD effectively create costly redundancy. For example when Jane Doe arrives on the door step of Beaverton, needing homeless services through intake she is entered into HUD’s client management software, HMIS. While HMIS is a national platform the jurisdictions, organizations, and agencies using HMIS do not have access to each other's Jane Doe entrires. Washington County has no access to previously provided services, objectives, or results that took place elsewhere for Jane. Whether Jane received supporti in , Eugene, Medford, Bend, Portland, Clackamas County, or another state intake and service objectives start anew. This makes little sense in terms of efficiency/cost and best efforts on behalf of Jane.
The city works closely with nonprofits, faith based organizations, and agencies which provide services for; addiction, mental illness, veterans, homeless, income growth, homeless prevention, affordable homeownership and multifamily development. Comparably from what I have learned from other jurisdictions, as a board member of the National Community Development Association, the strategies and efforts within Washington County of those driven to help the less fortunate, including our HUD field staff, are a cut above.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
CDBG staff are committed to facilitating collaborative efforts between the Mayor’s offices and CDBG staff. The Housing Implementation Team is made of city employees from various departments; planning, economic development, community
CAPER 61 development, public involvement and communication, and the social services coordinator. The city now works under a Housing Five Year Action Plan.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The CDBG Coordinator is a member of the Washington County Housing and Supportive Services Network, board member of the Washington County Continuum of Care, sits on Washington County’s Community Connect advisory committee, and is part of the city’s Housing Implementation Team which is tasked with visioning and implementing housing policy.
An example of a highly coordinated effort to enhance affordable housing resulted in the HomeShare program. An activity that matches housing providers seeking rental income and or maintanence help with low income persons seeking a room to rent. The intiative came from the City of Beaverton and includes a funding partnership with Washington County, the City of Tigard, and the City of Hillsboro. To the best of this author's knowledge the breadth of this collarboration between jurisdictions is a first in Washington County. This initiative is a low cost approach to housing and to keeping homeowners in their homes.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The City of Beaverton continued to work towards "Strategy Area I: Awareness, Information, and Training" Goal 1 " develop a coordinated schedule of trainings and educational opportunities to help address the lack of information [Many renters, including people with limited English proficiency, the Latino community, persons with mental health challenges, and members of the Islamic community, are not familiar with Fair Housing or the resources available to assist them, should they encounter disparate treatment]." during Program Year 2018. A Know Your Rights Training was hosted in partnership with FHCO on October 24, 2018 for community members and housing advocates to learn about how to spot housing discrimination and what to do if housing rights are violated.
To support Aspirational Strategies in Area I including “Facilitate community dialogue, reflection and action on societal and structural conditions leading to discrimination and issues of social equity that contribute to the perpetuation of Fair Housing problems” the “Anywhere But Here” display at Beaverton City Hall was curated to bring awareness to the displacement and discrimination against communities of color today and in the past. FHCO provided the artwork and City of Beaverton staff coordinated the display. This display happened in tandem with the Know Your Rights training in October 2018.
The City of Beaverton has also been proactive in addressing “Strategy Area IV: Overcoming Linguistic and Cultural Isolation & Serving Communities of Color.” Under Goal 1 to “support high-performing agencies and nonprofits that provide culturally-
CAPER 62 competent financial literacy training, homebuyer assistance, and other housing-related activities with their efforts to obtain funding from foundations, businesses and other sources.” To accomplish this action the City of Beaverton supports Proud Ground and the Portland Housing Center, two nonprofits that support low income, first time home buyers to make home ownership affordable. The City of Beaverton supports these nonprofits with CDBG funding, promotional support, and additional general fund dollars for down payment assistance to low income home buyers administered through the Portland Housing Center. The City of Beaverton also provided financial literacy training by administering a Tax Assistance Program in partnership with CASH Oregon that is funded with general fund dollars.
Plan action items 2 & 3 serve to address ESL and multi-lingual residents by determining processes for providing translation services and inventory languages spoken by staff.
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Beaverton is a seasoned provider of CDBG funding having first been awarded over 20 years ago. The city is audited annually by an independent firm, which also audits the city's CDBG program to the federal Office of Management and Budget's (OMB) applicable interpretations of the Code of Federal Regulations. The city was also audited by HUD in 2015. Both audits reviewed the city's processes for ensuring compliance. The city's monitoring plan for CDBG Subrecipient compliance has been reviewed by OMB and HUD regulators. For a copy of the plan please contact Alan Trunnell at [email protected].
The monitoring processes outlined in the Monitoring Plan allows the city to make informed judgments about Subrecipients’ program effectiveness, efficiencies, and ability to prevent fraud, waste and abuse of public funds. Monitoring also allows the City to provide technical assistance to help Subrecipients comply with applicable laws and regulations, improve technical skills, increase capacity and stay updated on regulations relevant to CDBG. Additionally, monitoring helps to identify deficiencies, and highlight accomplishments and best practices that can be duplicated.
Monitoring will be conducted based on budget and parameters set by the City to assess risk at various levels and under different circumstances. While the City would like to conduct annual site visits with each organization under agreement, the City’s entitlement administration budget will not support this approach. The City shall seeks to complete the following site visits annually as determined by the following criteria:
1. All Activities requiring City Council Approval, currently the budget threshold is $100,000, typically our Homeownership Program, annually.
CAPER 63 1. At least one Housing Rehabilitation Activity, annually.
1. At least one Economic Development Activity, annually.
1. Any Subrecipient not under an agreement during the previous three years.
1. One Public Services Activity at least once every four years.
1. As necessary any activity determined to have potential areas and levels of risk.
In PY18 five Subrecipients were monitored. Each monitoring took place at the subrecipients place of business.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
It is unfortunate that public comment sought on a CAPER, Annual Action Plan, and Consolidated Plan likely falls short, due to the structure of the documents themselves. The aforementioned plans and report are not presented in such a way as to be at least somewhat inviting to any reader. While the platform appears to serve HUD it misses the equity inclusion mark by quite a bit. Additionally, capacity is a limiting factor with regards to public comment outreach.
The City of Beaverton is piggybacking on Washington County's public review process. A draft version of this CAPER report will be made available for public review and comment for a 15-day period. A notice will run in the Washington County Times, Beaverton edition and will be posted on-line. The notice will also be sent to the membership listservs of the Housing and Supportive Services Network (HSSN) of Washington County as well as to CDBG Subrecipients.
Notice will highlight that the plan is available in hard copy format or via the county's website.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City of Beaverton receives a relatively small entitlement amount. Objectives seldom include instrasture or public facilities. Funding for public services is capped and focused on Con Plan priorites; homeless prevention and supportive services. Our housing rehab and adaption funding is critical and helps keep homeowners in their homes, extremely critical as affordable alternative housing is hard to find. Our microenterprise technical assistance increases the income of many households through
CAPER 64 self employment, reducing and eliminating the need for subsidy. Our homeownership program is reaching families below 66% AMI on average. The majority of affordable homeownership programs serve families closer to 75% AMI.
On July 1, 2020 the city will be operating under a new Con Plan. Considerable outreach is taking place now to determine low income household needs and to prioritize those needs..
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
CAPER 65 Attachment
Activities Map
CAPER 66 Section 3 Report
CAPER 67 CAPER 68
PROGRAM YEAR 2018 CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT
CITY OF HILLSBORO CDBG PROGRAM
CAPER 69 CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The City of Hillsboro is a U.S. Department Housing and Urban Development (HUD) Entitlement Community that receives Community Development Block Grant (CDBG) funds. As a member of the Washington County Consortium (WCC), along with the County’s Office of Community Development and the City of Beaverton, the City of Hillsboro operates under the 2015-2020 Consolidated Plan. The Plan identified the priority needs that the City of Hillsboro will address with the annual CDBG funding allocations. This is the first year the City of Hillsboro has administrated its funds as an Entitlement Community with HUD and the fourth year of the five-year consolidated planning cycle. The following accomplishments are documented in more detail throughout this report:
• Funded four local organizations to carry out four activities under housing and public improvements • 16 housing rehabilitation projects that benefited low- and moderate-income households • Four affordable homeownership acquisitions and homebuyer assistance benefiting low- and moderate-income households
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Expected Expected Source Actual – Actual – Unit of – Percent – Percent Goal Category / Indicator Strategic Program Measure Strategic Complete Program Complete Amount Plan Year Plan Year Homebuyer Affordable CDBG: Homeowner Housing Household 5 4 5 4 Programs Housing $ Added Housing Unit 80.00% 80.00% Homebuyer Affordable CDBG: Homeowner Housing Household 0 0 4 Programs Housing $ Rehabilitated Housing Unit
CAPER 70 Homebuyer Affordable CDBG: Housing for Homeless Household 0 0 0 0 Programs Housing $ added Housing Unit Homebuyer Affordable CDBG: Housing for People Household 0 0 0 0 Programs Housing $ with HIV/AIDS added Housing Unit Owner- Occupied Affordable CDBG: Homeowner Housing Household 16 16 16 16 Housing Housing $ Rehabilitated Housing Unit 100.00% 100.00% Rehabilitation Public Facility or Non-Housing Infrastructure Activities Public Facility CDBG: Persons Community other than 0 0 0 0 Investment $ Assisted Development Low/Moderate Income Housing Benefit Public Facility or Public Non-Housing Infrastructure Activities CDBG: Persons Infrastructure Community other than 1655 0 1655 0 $ Assisted 0.00% 0.00% Improvement Development Low/Moderate Income Housing Benefit Table 1 - Accomplishments – Program Year & Strategic Plan to Date
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
Measurable progress was made on several of the five-year goals established in the 2015-2020 Washington County Consortium Consolidated Plan. In some instances, actual accomplishments exceeded the anticipated goals for the first year. Delays were encountered by some activities, making it difficult to complete the activity and report total accomplishments by the close of the program year. These delayed projects are still underway and the city will report accomplishments in next year’s CAPER.
CAPER 71 CAPER 72 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)
CDBG White 17 Black or African American 0 Asian 1 American Indian or American Native 0 Native Hawaiian or Other Pacific Islander 0 Total 18 Hispanic 2 Not Hispanic 0
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
While the option of “Other Multi-Racial” is available and used in IDIS, it does not appear on the table above. There were two families that identified as “Other Multi-Racial,” adding an additional two families to the total number assisted with CDBG funds in 2018. Two families identified as Hispanic and one as Asian in activities funded that were low and moderate housing benefit. Although CDBG funds are available citywide among income-qualified families and individuals, the primary geographic area for the assistance of low- to moderate-income families falls on the far west side of Hillsboro. The city had one planned activity in this area, but the project has been delayed. For activities that were available citywide, the racial and ethnic make-up do not deviate significantly from demographic data reported on the 2017 ACS.
CAPER 73 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG public - federal 721,669 614,062 Table 3 - Resources Made Available
Narrative
The funding available to the City was $721,669 in its first year operating as an Entitlement Community with HUD. The amount expended during the first program year represents an effort to project expenditure commitments almost a year in advance before resources are made available. These projections proved difficult to achieve and modifications had to be made in order to commit funds to eligible projects.
Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Narrative Description Allocation Allocation City of Hillsboro 100 100 Table 4 – Identify the geographic distribution and location of investments
Narrative
All funds expended are within the City of Hillsboro city limits. See Maps in Section CR-05 for geographical distribution of services. Please note that some sub-recipients have their main office located outside of Hillsboro.
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
HUD’s CDBG program does not have a match requirement, nor does the City of Hillsboro’s CDBG program. The City does provide additional points when scoring project proposals to organizations that leverage additional funding for projects.
CAPER 74 CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 0 0 Number of Special-Needs households to be provided affordable housing units 0 0 Total 0 0 Table 5 – Number of Households
One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 16 16 Number of households supported through Acquisition of Existing Units 5 4 Total 21 20 Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The City of Hillsboro had a One-Year Goal in the 2018 Annual Action Plan to assist 21 households with affordable housing under two activities, housing rehabilitation (16) and housing acquisition (5). The City partnered with the Washington County Office of Community Development to provided housing rehabilitation program to Hillsboro residents. The first-year goal was to assist 16 households with housing rehabilitation which was met in the first year. The City also partnered with Proud Ground for the housing acquisition program. The first-year goal was to assist 5 households to acquire a home under the community land trust model which significantly reduces the cost of the home acquired. The community land trust model also ensures permanent affordability for low- and moderate-income households who acquire homes in the City through the program. In this first year, the program assisted four low- to moderate-income households. Falling one household short of the One-year Goal in this area is, in part, due to a shortened program year, outreach
CAPER 75 efforts in a new area, and the time needed to prepare a homebuyer from initial contact through financial closing. The one remaining home acquisition will take place in the first quarter of 2019.
Discuss how these outcomes will impact future annual action plans.
The City met its housing rehabilitation program goal and will meet the housing acquisition goal within the first quarter of the 2019 program year. Based on first-year outcomes, the City anticipates continued funding of both programs at year one levels for future action plans.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual Extremely Low-income 2 0 Low-income 6 0 Moderate-income 8 0 Total 16 0 Table 7 – Number of Households Served
Narrative Information
The City’s two affordable housing activities are designed to serve low- to moderate-income households who are in need of housing rehabilitation or are acquiring a home. One-hundred percent of households served are under 80% of the area median income with half being extremely-low and low-income.
CAPER 76 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City works with local non-profit organizations that serve our homeless community members as the primary method of reaching out to homeless persons and assessing their needs. In the past year, the City funded a homeless liaison officer position through HomePlate Youth Services, a local organization that supports the positive development of young people experiencing homelessness or housing instability through community building, education, access to services and resources, and youth empowerment. The homeless liaison officer is dedicated to engaging, developing relationships to assist at-risk youth with resources available throughout the city.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City partnered and funded the Shelter at Orenco Station, a 90-day homeless shelter open during the winter months providing shelter and services, to expand the hours of operation. The additional funds increased the hours a homeless person’s access to showers, hot meals, and other resources and services.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
The City’s Community Service Grant program provides city general funds for public services and serves as the primary source of funding the City offers to assist low-income individuals and families to avoid homelessness. In the past year, the City funded Community Action to provide emergency rent assistance to low-income residents which assisted 60 households.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
CAPER 77 The City’s Community Service Grant program provides city general funds for public services and serves as the primary source of funding the City offers for to homeless individuals and families transition to housing. In the past year, the City funded six organizations that provided support services for individuals and families in homelessness. Approximately 1400 community members were served.
CAPER 78 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing
The City of Hillsboro does not own or operate a public housing authority. The Housing Authority of Washington County (HAWC) is the public housing provider for Hillsboro. The City has continued to support and work with the housing authority in partnership to help address the housing needs in Hillsboro.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The City Community Development program is not directly involved with these activities; however, through consultation with the HAWC and access to the Department of Housing Services 2017-2027 Strategic Plan, it is aware and supportive of activities designed to increase resident involvement.
Actions taken to provide assistance to troubled PHAs
The Housing Authority of Washington County is not designated as a troubled under 24 CFR Part 902.
CAPER 79 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)
The City of Hillsboro took a number of actions to help overcome barriers to affordable housing, starting with a study exploring various tools and policies to increase City participation in support of affordable housing. One of the first actions taken was to amend the City’s Community Development Code, reducing the minimum parking requirements for regulated affordable housing. The amended development code changed the minimum parking requirements for regulated affordable housing developments from 1.5 space per unit to 1 space per unit, and .85 space per unit if the affordable housing development is within a quarter-mile of high-frequency transit.
The City also developed a gap financing mechanism to facilitate affordable housing development. The first gap financing action undertaken was an investment in the Willow Creek Crossing Apartments project in which the City contributed $300,000 of City general funds.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
City of Hillsboro actions taken to address obstacles in meeting underserved needs were centered on providing public service providers additional support by increasing the City’s general funds available through a competitive grant program. The City increased the funds available by $100,000, for a total of $200,000 committed to supporting nonprofit public service agencies that provide a wide range of services to help address underserved community needs. Examples include emergency rent assistance, support for homeless youth, and health care counseling and assistance.
The City also continues to consult with local organizations/agencies, seek public input, and participate in the County’s Continuum of Care and Housing Supportive Service Network. These practices serve as an effective way to stay aware of the needs of the community, identify obstacles to meeting underserved needs, and provide assistance in addressing them.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
All City housing rehabilitation and acquisition projects adhere to lead-based paint regulations. The City partners with the County’s Housing Rehabilitation program to provide lead-based paint risk assessments. Lead-based paint testing is done as required, determined by the age of the home and type/cost of work being performed. Lead-based paint hazards are remediated as appropriate according to the County’s Lead-based paint regulations. The County’s Housing Rehabilitation Coordinator is certified as a lead-based paint risk assessor.
CAPER 80 Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
In addition to the activities previously described, the City continues its efforts to reduce the number of poverty-level families by participating in monthly and quarterly meeting with the County’s Continuum of Care and Anti-Poverty Strategies Work Group. These partnerships bring together local government and non-profit organizations to help develop goals, programs, and policies for reducing the number of families in poverty.
Other City actions to reduce the number of poverty-level families are aligned with the City’s affordable housing plan in addressing the need for additional affordable housing as well as the preservation of housing. The City has created opportunities in which it can support the development of affordable housing by dedicating general funds for gap financing of affordable housing developments, improving the housing stock for low- and moderate-income families and provide homeownership opportunities with CDBG funds.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
The City formed a Housing Affordability Team comprised of staff from various City departments with the goal of broadening its knowledge of affordable housing, building relationships with community stakeholders, and studying and pursuing ways for the City to make a greater impact on developing opportunities for affordable housing. The team identified and recommended areas where the City can have an impact in affordable housing development. This was achieved by identifying City own land available for development of affordable housing and recommending a list of policy changes to help incentivize affordable housing development.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City of Hillsboro enhanced coordination between public and private housing and social service agencies through active engagement by its Community Development Coordinator, Community Service Manager, and Senior Project Manager. Through this engagement, the City collaborated on projects consistent with the identified goals of the Consolidated Plan. One project was the development of the Metro Regional Affordable Housing Bond Local Implementation Strategy. This plan was developed through extensive outreach to the community in coordination with the Housing Authority of Washington County and the City of Beaverton. The focus of the engagement was low-income communities of color and marginalized communities, non-profit and private developers, and community social service organizations. The implementation strategy details how the City will work to create and meet its affordable housing goals using proceeds from the Metro Housing Bond.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a)
CAPER 81 The City strives to encourage housing choice, fair housing, and responsiveness to the analysis of any possible barriers to affordable housing. The City worked towards “Strategy Area I: Awareness, Information, and Training” goal of our Fair Housing Plan by hosting a fair housing presentation targeted to the City’s planning and community development departments, directors and managers, and boards and commission members. The City also hosted the Anywhere But Here display during Fair Housing Month at the Hillsboro Civic Center and our Mayor proclaimed April as Fair Housing month during the April 16, 2019 City Council meeting.
CAPER 82 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City is in its first year of operations as a direct CDBG Entitlement Community with HUD, having previously operated as a Joint Entitlement with Washington County for 19 years. The City developed its monitoring plan in compliance with HUD recommended standards and well-established norms and practices. The monitoring plan provides a control mechanism designed to review performance over a period of time and to evaluate compliance of non-profit sub-recipients funded through the City’s CDBG program.
Monitoring is conducted based on budget and parameters set by the City to assess risk at various levels and under different circumstances. The following criteria are parameters for site visits risk assessments for sub-recipients: (While the City would like to conduct annual site visits with each organizations, under agreement annually, the City’s capacity does not support this approach. The City seeks to complete one to three site visits annually.)
1. At least one Housing Activity, annually. 2. Any sub-recipient not under an agreement during the previous three years. 3. As necessary, any activity determined to have potential areas and levels of risk, annually.
The City’s monitoring plan allows it to make informed judgements about the sub-recipient’s program effectiveness, efficiency, and their ability to prevent fraud, waste, and abuse of public funds. The City has also throughout the first year provided technical assistance to help sub-recipients comply with applicable laws and regulations, improve technical skills, increase capacity, and stay updated on regulations relevant to CDBG.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
In order to ensure adequate and accessible citizen participation, the City in coordination with the Washington County Consortium developed a Citizen Participation Plan, which outlines the procedures and processes used by the City and forms part of the approved 2015-2020 Consolidated Plan. In accordance with the Plan, the City placed a Notice of Public Comment period for the 2018 Consolidated Annual Performance and Evaluation Report in the local daily newspaper on August 28, 2019 with a 15- day comment period starting the day after. The notice ran in both the Hillsboro Tribune and Washington County Times. The notice will also be sent to the membership listserv of the Housing and Supportive
CAPER 83 Services Network of Washington County, The Coalition of Housing Advocates of Washington County, and to program sub-recipients. A draft of the CAPER was placed on the City’s website and made available at the Hillsboro Civic Center’s Community Development Department located at 150 E. Main Street, Hillsboro, Oregon.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City did not have any significant changes to the program objectives established in the 2015-2020 Consolidated Plan. The City has focused its CDBG funds on affordable housing by improving and acquiring housing for low- and moderate-income residents through its housing rehabilitation and acquisition programs.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
CAPER 84 APPENDIX A: Public Participation Notice
CAPER 85 NOTICE OF PUBLIC HEARING AND COMMENT PERIOD ON WASHINGTON COUNTY’S CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR PROGRAM YEAR 2018/2019
Washington County, the City of Hillsboro and the City of Beaverton have prepared their 2018 CAPER reports as required by federal regulations. The report details project accomplishments as well as expenditures throughout the period of July 1, 2018 through June 30, 2019 for the Community Development Block Grant (CDBG) Program, the Emergency Solutions Grant (ESG), and the HOME Investment Partnerships (HOME) Program. The purpose of the report is to measure to what extent the jurisdictions are meeting priority needs, goals and strategies as outlined in the 2015-2020 Consolidated Plan.
The CAPER report is available for review and comment and can be downloaded from the County’s web site at: http://www.co.washington.or.us/CommunityDevelopment/Planning/annual-performance- report.cfm
The report is due to HUD on September 30, 2019. A 15-day public comment period on the report begins on Wednesday, September 4th and runs through Thursday, September 19th. A public hearing on September 19th will be held to receive comments on the CAPER. The hearing will also be an opportunity to accept public comment on housing and community development needs in the County. The hearing will take place in the Public Services Building, Multipurpose Room, 155 N. First Avenue, Hillsboro, OR. The public hearing starts at 7:00 p.m.
Comments on the CAPER may be directed to: Jennie H. Proctor, Program Manager Washington County Office of Community Development 328 W. Main Street, Suite 100 Hillsboro, OR 97123 Phone: 503-846-8814 Fax: 503-846-2882 or by E-mail: [email protected]
The meeting room is accessible to persons with mobility impairments. Please notify the Office of Community Development at least 7 days before a hearing if special equipment or interpreting service is needed. To help ensure equal access to Washington County Office of Community Development programs, services and activities, we will provide translation, reasonably modify policies or procedures and provide auxiliary aids/services/alternative formats to persons with disabilities. For accommodations, translations, complaints, and additional information, contact 503-846-8814, or for voice to TTY relay dial 711 or 1-800- 735-1232. Para traducción en español marque 1-800-735-3896.
CAPER 86
- ACTION -
POLICY ADVISORY BOARD (PAB) for the Washington County Community Development Block Grant (CDBG) Program and HOME Investment Partnerships Program, September 19, 2019 at 7:00 pm at the Washington County Public Services Building Multipurpose Room #120 located at 155 N. 1st Ave, Hillsboro, OR 97123.
PUBLIC HEARING MINUTES
2018 CAPER
The following persons were present:
PAB REPRESENTATIVES: OCD STAFF: Banks *Stephanie Jones Jennie Proctor, Program Manager Beaverton Cadence Petros Ann Hawkins, Housing & Cornelius *Luis Hernandez Community Development Specialist Forest Grove *Val Valfre Mari Valencia-Aguilar, Housing & Gaston *David Meeker Community Development Specialist Hillsboro *Kyle Allen Brian Johnson, Senior Accounting King City *Micah Paulsen Assistant North Plains *Teri Lenahan Sherwood *Kim Young Guests: Tigard Schuyler Warren Omar Martinez, City of Hillsboro Tualatin Valerie Pratt Matt Newman, NW Engineers (Emergency alternate) *Denotes Primaries
Teri Lenahan opened the 2018 CAPER Public Hearing at 7:04 pm.
Ann Hawkins began the presentation on the 2018 CAPER.
Purpose of the Plan The Consolidated Annual Performance and Evaluation Report, or CAPER, is a component of Washington County’s Consolidated Plan. It highlights the annual accomplishments and shows the progress in reaching the five-year goals of the Consolidated Plan.
The County submits the CAPER to the U.S. Department of Housing and Urban Development (HUD) to demonstrate performance and outcome measures under the Community Development Block Grant (CDBG), HOME Investment
CAPER 87
Partnerships (HOME), and Emergency Solutions Grant (ESG) programs. This CAPER covers the program year from July 1, 2018 through June 30, 2019.
This is the first of two required public hearings held by Washington County annually (in conjunction with the use of its federal entitlement funds for housing and community development activities); the second one being held in the spring in conjunction with the Consortium’s annual Action Plan to HUD.
The City of Beaverton
Cadence Petros provided an overview of the City of Beaverton’s 2018 accomplishments.
How much was spent: • The City expended a total of $675,610 meeting their objectives including $8,000 for the Beaverton Child Development Center (Longhorn Building). • The City exceeded all high priority Consolidated Plan objectives. What the City spent it on: • Funded 11 local nonprofits to carry out 12 activities falling under housing, public services, health services, and economic development. Highlights: • Served 39 persons with services from the 10-Year Plan to End Homelessness (highest priority as outlined in the ConPlan). • 149 persons received supportive services (child and family education and healthcare services) • Housing rehabilitation projects benefited 58 households (critical repairs for safety and accessibility) • Homeownership acquisition assistance was provided to 4 households. • 69 persons and micro businesses were supported with microenterprise technical assistance.
City of Hillsboro
Omar Martinez provided an overview of the City of Hillsboro’s 2018 accomplishments. They just completed their first year as a CDBG entitlement.
First year successes: • 100% of households served are under 80% AMI o 12.5% extremely low-income
CAPER 88
o 37.5% low-income o 50% moderate-income • Affordable home ownership program o 4 Households/ Land Trust Model • Housing Rehabilitation program o 16 households • Street Improvements o Advance 8-unit development • Raise Fair Housing awareness in Hillsboro
Val Valfre asked both Omar and Cadence about their success with the Land Use Trust with Proud Ground and Habitat for Humanity and asked how this has worked for them in their cities. Cadence said that one challenge is the upfront investment is very steep but overall it is simple. Omar discussed how once the homeowner sells, the city can almost double their investment which can in turn, benefit a new homeowner.
Washington County
Ann provided an overview of Washington County’s 2018 accomplishments.
CDBG Accomplishments: • CDBG Infrastructure Projects o City of Banks- Commerce Street Waterline Improvements . Completed in June 2019 . 34 persons assisted • CDBG Public Facility Projects o Walnut Street Park Improvements . 7,490 persons assisted o Forest Grove Senior Center . 309 persons assisted o Albertina Kerr Group Home Acquisition . 3 persons assisted o Sherwood Marjorie Stewart Senior Center . 724 persons assisted o City of Cornelius Public Library . 9,650 persons assisted • CDBG Affordable Housing Preservation Programs o Housing Rehabilitation and Weatherization Services . 232 Households
CAPER 89
• 21 OCD Housing Rehabilitation Program • 21 Rebuilding Together • 190 Community Action Organization’s Self-Help and Weatherization Program • CDBG Public Services o 5,420 persons assisted o 3744 were assisted through programs that met a strategy in “A Road Home: Community Plan to Prevent and End Homelessness” o 1,676 people were assisted through non-homeless services
HOME Accomplishments: • Washington County Consortium had two projects completed in PY 2018 and added 97 units of affordable housing to the County inventory. o REACH – The Orchards at Orenco Phase III o Bridge Housing – Cornelius Place Apartments • Preservation o 2 single family homes preserved through resale • Monitoring o 14 on-site inspections . 51 units
ESG Accomplishments: • Washington County focused on Rapid Re-Housing activities in PY 2018 o 17 Households o 34 Adults o 40 Children
Teri Lenahan opened the hearing to testimony from the public. No members of the public were present.
There being no comments, Teri Lenahan closed the public hearing at 7:22 pm.
CAPER 90 APPENDIX B: Maps and Photos
CAPER 91 K
A
W G E O G R A P H I IC I N F O R M A T I O N S Y S T E M S LLE S H S E VI E T IU S SPRING E L L IN T R E E L UNI N N F ON S R F E O Y H C N Figure 1 HWY 47 HWY C S A SCHOOL
JACKSON EVERGREEN H T Washington County
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1 N the City of Beaverton makes no claims, representations, or 2 4 O warranties as to its accuracy or completeness. Metadata available T
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N Outreach Program & E Figure 2 ZIO N K A I R
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P F the City of Beaverton makes no claims, representations, or A T warranties as to its accuracy or completeness. Metadata available O O D u r ham S upon request. D CAPER 94 S:\_CDD\_2019\19_5727\19_5727_Homeless_8x11.mxd MRJ 9/11/20 MRJ S:\_CDD\_2019\19_5727\19_5727_Homeless_8x11.mxd PDF Version of this map is Available Online @ T:\MAPS\CDD\19_5727_Homeless_8x11.pdf S N I M G E O GS RA A P H I A C I N F O R M A T I O N S Y S T E IL M L U H S I L U A P NS Housing Rehab - HARDE V L LA E N IE L I T D GI N S M K Figure 3 A Y R L IN I N MC E N E A Washington County M WILSON RIV E ER Banks E Housing Activities S T Housing Rehab - HARDE H PY 2019 E North L E N PORTLAND Plains S S
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C F Housing Rehab - HARDE M S AR DURHAM 72ND C END S EEF B D B R P BOONES R FERRY FO I S N F A G Disclaimer : C Housing Rehab - HARDE T H S H N Y O This map is intended for informational purposesI only. It is not IL L T W intended for legal, engineering, or surveying purposes. While this L L -SHERWOOD map represents the best data available atLA the time of publication, S D u r ham A YH PACIFIC the City of Beaverton makes no claims,U representations,E or Rivergrove T L warranties as to its accuracy or completeness.L Metadata available A upon request. V CAPER Tualatin BORLAND95 S:\_CDD\_2019\19_5727\19_5727_Housing_8x11.mxd PDF Version of this map is Available Online @ T:\MAPS\CDD\19_5727_Housing_8x11.pdf
CDBG/HOME Projects Cornelius Place Apartments The City of Cornelius Public Library
CAPER 96 CDBG/HOME Projects
The Orchards at Orenco Phase III The Orchards at Orenco Phase III
Walnut Street Park
Marjorie Stewart Senior Center
Forest Grove Senior Center
CAPER 97 Housing Rehabilitation Projects
Before After
CAPER 98 APPENDIX C: IDIS PR 26 Expenditure Report
CAPER 99 Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 1 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR Metrics Grantee WASHINGTON COUNTY , OR Program Year 2,018.00 PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 2,492,316.96 02 ENTITLEMENT GRANT 2,143,998.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 389,429.54 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00 08 TOTAL AVAILABLE (SUM, LINES 01-07) 5,025,744.50 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 2,199,521.85 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 2,199,521.85 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 506,685.91 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 2,706,207.76 16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 2,319,536.74 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 2,199,521.85 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 0.00 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 2,199,521.85 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY: PY: PY: 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 0.00% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 400,008.43 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 98,432.23 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 165,006.18 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0.00 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 333,434.48 32 ENTITLEMENT GRANT 2,143,998.00 33 PRIOR YEAR PROGRAM INCOME 175,224.02 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 2,319,222.02 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 14.38% PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 506,685.91 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 506,685.91 42 ENTITLEMENT GRANT 2,143,998.00 43 CURRENT YEAR PROGRAM INCOME 389,429.54 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 2,533,427.54 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 20.00% CAPER 100 Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 2 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data.
LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data.
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19
Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2018 1 965 6274772 0201 Albertina Kerr Centers - Acquisition of Group Home 01 LMC $194,000.00 01 Matrix Code 01 $194,000.00 2016 1 913 6211085 8209 Forest Grove Senior Center Rehab 03A LMC $204,955.04 2016 1 913 6232682 8209 Forest Grove Senior Center Rehab 03A LMC $139,620.00 2016 1 913 6249851 8209 Forest Grove Senior Center Rehab 03A LMC $4,067.42 2016 1 913 6285707 8209 Forest Grove Senior Center Rehab 03A LMC $5,910.83 2018 2 967 6232682 0202 City of Sherwood - Marjorie Stewart Senior Center 03A LMC $81,534.00 Improvements 2018 2 967 6285707 0202 City of Sherwood - Marjorie Stewart Senior Center 03A LMC $27,909.87 Improvements 03A Matrix Code 03A $463,997.16 2017 3 962 6264980 9216 Sequoia Mental Health Services - Edwards Residential 03B LMC $80,605.00 Treatment Facility Rehabilitation 2017 3 962 6274772 9216 Sequoia Mental Health Services - Edwards Residential 03B LMC $29,744.00 Treatment Facility Rehabilitation 2017 3 962 6285707 9216 Sequoia Mental Health Services - Edwards Residential 03B LMC $47,440.78 Treatment Facility Rehabilitation 03B Matrix Code 03B $157,789.78 2018 3 968 6285707 0203 Domestic Violence Resource Center, Inc. - Monika's 03C LMC $89,986.43 House 03C Matrix Code 03C $89,986.43 2017 2 961 6211085 9222 City of Hillsboro - Walnut Street Park Improvements 03F LMA $7,990.18 2017 2 961 6285707 9222 City of Hillsboro - Walnut Street Park Improvements 03F LMA $3,564.55 03F Matrix Code 03F $11,554.73 2012 9 762 6232682 #4110 Laurel Acres Water Association Well Improvement 03J LMA $2,800.00 2012 9 762 6259316 #4110 Laurel Acres Water Association Well Improvement 03J LMA $1,907.75 2012 9 762 6274772 #4110 Laurel Acres Water Association Well Improvement 03J LMA $51,092.68 2012 9 762 6285707 #4110 Laurel Acres Water Association Well Improvement 03J LMA $7,918.14 2012 9 762 6289227 #4110 Laurel Acres Water Association Well Improvement 03J LMA $639.09 2017 4 950 6211085 9117 City of Banks - Commerce Street Waterline & 03J LMA $6,618.49 Accessibility Improvements 2017 4 950 6232682 9117 City of Banks - Commerce Street Waterline & 03J LMA $244.13 Accessibility Improvements 2017 4 950 6259316 9117 City of Banks - Commerce Street Waterline & 03J LMA $25,852.49 Accessibility Improvements 2017 4 950 6274772 9117 City of Banks - Commerce Street Waterline & 03J LMA $135,208.51 Accessibility Improvements 2017 4 950 6285707 9117 City of Banks - Commerce Street Waterline & 03J LMA $102,479.80 Accessibility Improvements 03J Matrix Code 03J $334,761.08 2015 4 958 6249851 7204 City of Cornelius Public Library 03Z LMA $29,578.07 2015 4 958 6285707 7204 City of Cornelius Public Library 03Z LMA $19,131.23 2017 1 960 6274772 9220 Centro Cultural de Washington County - Facility 03Z LMC $15,590.00 Improvement 2017 1 960 6285707 9220 Centro Cultural de Washington County - Facility 03Z LMC $1,195.70 Improvement 03Z Matrix Code 03Z $65,495.00 2017 11 947 6211085 9309 Boys and Girls AidCAPER - Safe Place for Youth 05D LMC 101$9,375.00 2017 11 947 6264980 9309 Boys and Girls Aid - Safe Place for Youth 05D LMC $18,750.00 Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 3 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2017 11 947 6285707 9309 Boys and Girls Aid - Safe Place for Youth 05D LMC $9,375.00 2017 16 948 6211085 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,345.78 2017 16 948 6232682 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,345.78 2017 16 948 6259316 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,345.78 2017 16 948 6289227 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,561.74 2018 6 971 6211085 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $9,967.40 2018 6 971 6232682 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $9,639.16 2018 6 971 6259316 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $8,791.64 2018 6 971 6289227 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $9,390.87 2018 9 974 6274772 0304 Ecumenical Ministries of Oregon - Second Home 05D LMC $8,080.46 2018 9 974 6289227 0304 Ecumenical Ministries of Oregon - Second Home 05D LMC $5,722.24 05D Matrix Code 05D $126,690.85 2018 14 978 6211085 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $402.95 Outreach and Enforcement 2018 14 978 6232682 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $402.95 Outreach and Enforcement 2018 14 978 6264980 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $646.32 Outreach and Enforcement 2018 14 978 6289227 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $2,214.26 Outreach and Enforcement 05J Matrix Code 05J $3,666.48 2018 8 973 6211085 0303 Community Action Organization - Housing Stabilization 05K LMC $11,733.55 Program 2018 8 973 6232682 0303 Community Action Organization - Housing Stabilization 05K LMC $7,446.97 Program 2018 8 973 6249851 0303 Community Action Organization - Housing Stabilization 05K LMC $5,136.06 Program 2018 8 973 6259316 0303 Community Action Organization - Housing Stabilization 05K LMC $3,038.97 Program 2018 8 973 6274772 0303 Community Action Organization - Housing Stabilization 05K LMC $1,343.78 Program 2018 8 973 6285707 0303 Community Action Organization - Housing Stabilization 05K LMC $1,300.67 Program 05K Matrix Code 05K $30,000.00 2016 14 912 6211085 8302 Good Neighbor Center - Children's Program 05L LMC $5,279.66 2016 14 912 6232682 8302 Good Neighbor Center - Children's Program 05L LMC $8,768.50 2016 14 912 6259316 8302 Good Neighbor Center - Children's Program 05L LMC $572.03 05L Matrix Code 05L $14,620.19 2016 13 911 6211085 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 2016 13 911 6232682 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 2016 13 911 6264980 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 2016 13 911 6289227 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 05N Matrix Code 05N $25,000.00 2018 7 972 6211085 0302 Community Action Organization - Emergency Rent 05Q LMC $24,826.55 Assistance 2018 7 972 6232682 0302 Community Action Organization - Emergency Rent 05Q LMC $8,419.00 Assistance 2018 7 972 6249851 0302 Community Action Organization - Emergency Rent 05Q LMC $11,754.45 Assistance 2018 11 966 6211085 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $7,000.00 Rental Assistance 2018 11 966 6232682 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $3,500.00 Rental Assistance 2018 11 966 6249851 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $3,500.00 Rental Assistance 2018 11 966 6259316 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $1,750.00 Rental Assistance 2018 11 966 6264980 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC CAPER 102$1,750.00 Rental Assistance Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 4 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2018 11 966 6285707 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $3,500.00 Rental Assistance 05Q Matrix Code 05Q $66,000.00 2017 6 944 6211085 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $5,119.23 Assistance 2017 6 944 6232682 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $5,550.77 Assistance 2017 6 944 6259316 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $6,078.77 Assistance 2017 6 944 6285707 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $5,519.64 Assistance 2017 9 946 6211085 89307 Sonrise Baptist Church - Homeless Connect 05Z LMC $9,310.47 2017 9 946 6249851 89307 Sonrise Baptist Church - Homeless Connect 05Z LMC $8,870.80 2017 9 946 6274772 89307 Sonrise Baptist Church - Homeless Connect 05Z LMC $9,837.23 2018 10 975 6232682 0305 Just Compassion of East Washington County - 05Z LMC $6,840.30 Expansion of One-Stop Resource Center 2018 10 975 6264980 0305 Just Compassion of East Washington County - 05Z LMC $31,824.75 Expansion of One-Stop Resource Center 2018 10 975 6285707 0305 Just Compassion of East Washington County - 05Z LMC $1,334.95 Expansion of One-Stop Resource Center 2018 12 976 6211085 0332 CPAH - Resident Services 05Z LMC $9,489.00 2018 12 976 6232682 0332 CPAH - Resident Services 05Z LMC $4,639.00 2018 12 976 6264980 0332 CPAH - Resident Services 05Z LMC $2,733.00 2018 12 976 6289227 0332 CPAH - Resident Services 05Z LMC $5,011.00 2018 13 977 6211085 0333 Bienestar - Resident Services 05Z LMC $4,558.30 2018 13 977 6232682 0333 Bienestar - Resident Services 05Z LMC $3,375.45 2018 13 977 6249851 0333 Bienestar - Resident Services 05Z LMC $3,433.15 2018 13 977 6259316 0333 Bienestar - Resident Services 05Z LMC $1,413.65 2018 13 977 6274772 0333 Bienestar - Resident Services 05Z LMC $1,961.80 2018 13 977 6285707 0333 Bienestar - Resident Services 05Z LMC $7,129.65 05Z Matrix Code 05Z $134,030.91 2015 22 933 6274772 7504 Office of Community Development Housing 14A LMH $2,483.75 Rehabilitation Program 2015 22 933 6285707 7504 Office of Community Development Housing 14A LMH $3,021.41 Rehabilitation Program 2015 23 934 6211085 7506 OCD - Housing Access and Repair for the Disabled and 14A LMH $29,167.33 Elderly (HARDE) 2015 23 934 6232682 7506 OCD - Housing Access and Repair for the Disabled and 14A LMH $4,000.00 Elderly (HARDE) 2016 18 918 6211085 8504 Office of Community Development Housing 14A LMH $8,531.00 Rehabilitation Program 2016 18 918 6232682 8504 Office of Community Development Housing 14A LMH $11,161.80 Rehabilitation Program 2016 18 918 6249851 8504 Office of Community Development Housing 14A LMH $15,625.20 Rehabilitation Program 2016 18 918 6285707 8504 Office of Community Development Housing 14A LMH $4,954.84 Rehabilitation Program 2016 19 917 6211085 8506 Office of Community Development Home Access and 14A LMH $7,563.20 Repair for the Disabled and Elderly (HARDE) 2016 19 917 6232682 8506 Office of Community Development Home Access and 14A LMH $29,388.89 Repair for the Disabled and Elderly (HARDE) 2016 19 917 6249851 8506 Office of Community Development Home Access and 14A LMH $25,153.17 Repair for the Disabled and Elderly (HARDE) 2016 19 917 6259316 8506 Office of Community Development Home Access and 14A LMH $2,880.79 Repair for the Disabled and Elderly (HARDE) 2016 19 917 6264980 8506 Office of Community Development Home Access and 14A LMH $3,828.00 Repair for the Disabled and Elderly (HARDE) 2016 19 917 6274772 8506 Office of Community Development Home Access and 14A LMH $9,000.00 Repair for the Disabled and Elderly (HARDE) CAPER 103 14A Matrix Code 14A $156,759.38 Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 5 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2018 15 979 6211085 0501 Community Action - Comprehensive Weatherization 14H LMH $6,159.74 2018 15 979 6232682 0501 Community Action - Comprehensive Weatherization 14H LMH $5,418.16 2018 15 979 6249851 0501 Community Action - Comprehensive Weatherization 14H LMH $3,758.97 2018 15 979 6259316 0501 Community Action - Comprehensive Weatherization 14H LMH $2,755.42 2018 15 979 6274772 0501 Community Action - Comprehensive Weatherization 14H LMH $1,907.71 2018 16 980 6211085 0502 Community Action - Self-help Weatherization 14H LMH $3,940.19 2018 16 980 6232682 0502 Community Action - Self-help Weatherization 14H LMH $11,214.54 2018 16 980 6249851 0502 Community Action - Self-help Weatherization 14H LMH $5,821.49 2018 16 980 6259316 0502 Community Action - Self-help Weatherization 14H LMH $4,023.78 2018 17 981 6211085 0578 Rebuilding Together - Homeowner Support and 14H LMH $2,647.83 Outreach 2018 17 981 6249851 0578 Rebuilding Together - Homeowner Support and 14H LMH $2,261.18 Outreach 2018 17 981 6259316 0578 Rebuilding Together - Homeowner Support and 14H LMH $2,689.05 Outreach 2018 17 981 6289227 0578 Rebuilding Together - Homeowner Support and 14H LMH $2,401.94 Outreach 2018 20 984 6259316 2018 Office of Community Development - Housing 14H LMH $150,000.00 Rehabilitation Administration 2018 20 984 6285707 2018 Office of Community Development - Housing 14H LMH $113,545.86 Rehabilitation Administration 2018 20 984 6289227 2018 Office of Community Development - Housing 14H LMH $6,624.00 Rehabilitation Administration 14H Matrix Code 14H $325,169.86 Total $2,199,521.85
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27
Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2017 11 947 6211085 9309 Boys and Girls Aid - Safe Place for Youth 05D LMC $9,375.00 2017 11 947 6264980 9309 Boys and Girls Aid - Safe Place for Youth 05D LMC $18,750.00 2017 11 947 6285707 9309 Boys and Girls Aid - Safe Place for Youth 05D LMC $9,375.00 2017 16 948 6211085 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,345.78 2017 16 948 6232682 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,345.78 2017 16 948 6259316 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,345.78 2017 16 948 6289227 9310 Homeplate - Volunteer Outreach Program 05D LMC $9,561.74 2018 6 971 6211085 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $9,967.40 2018 6 971 6232682 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $9,639.16 2018 6 971 6259316 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $8,791.64 2018 6 971 6289227 0301 Boys & Girls Aid - Transitional Living Services 05D LMC $9,390.87 2018 9 974 6274772 0304 Ecumenical Ministries of Oregon - Second Home 05D LMC $8,080.46 2018 9 974 6289227 0304 Ecumenical Ministries of Oregon - Second Home 05D LMC $5,722.24 05D Matrix Code 05D $126,690.85 2018 14 978 6211085 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $402.95 Outreach and Enforcement 2018 14 978 6232682 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $402.95 Outreach and Enforcement 2018 14 978 6264980 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $646.32 Outreach and Enforcement 2018 14 978 6289227 0334 Fair Housing Council of Oregon - Fair Housing 05J LMC $2,214.26 Outreach and Enforcement 05J Matrix Code 05J $3,666.48 2018 8 973 6211085 0303 Community Action Organization - Housing Stabilization 05K LMC $11,733.55 Program 2018 8 973 6232682 0303 Community Action Organization - Housing Stabilization 05K LMC $7,446.97 Program CAPER 104 Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 6 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2018 8 973 6249851 0303 Community Action Organization - Housing Stabilization 05K LMC $5,136.06 Program 2018 8 973 6259316 0303 Community Action Organization - Housing Stabilization 05K LMC $3,038.97 Program 2018 8 973 6274772 0303 Community Action Organization - Housing Stabilization 05K LMC $1,343.78 Program 2018 8 973 6285707 0303 Community Action Organization - Housing Stabilization 05K LMC $1,300.67 Program 05K Matrix Code 05K $30,000.00 2016 14 912 6211085 8302 Good Neighbor Center - Children's Program 05L LMC $5,279.66 2016 14 912 6232682 8302 Good Neighbor Center - Children's Program 05L LMC $8,768.50 2016 14 912 6259316 8302 Good Neighbor Center - Children's Program 05L LMC $572.03 05L Matrix Code 05L $14,620.19 2016 13 911 6211085 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 2016 13 911 6232682 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 2016 13 911 6264980 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 2016 13 911 6289227 8328 CASA for Children - More CASAs Serving More Children 05N LMC $6,250.00 05N Matrix Code 05N $25,000.00 2018 7 972 6211085 0302 Community Action Organization - Emergency Rent 05Q LMC $24,826.55 Assistance 2018 7 972 6232682 0302 Community Action Organization - Emergency Rent 05Q LMC $8,419.00 Assistance 2018 7 972 6249851 0302 Community Action Organization - Emergency Rent 05Q LMC $11,754.45 Assistance 2018 11 966 6211085 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $7,000.00 Rental Assistance 2018 11 966 6232682 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $3,500.00 Rental Assistance 2018 11 966 6249851 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $3,500.00 Rental Assistance 2018 11 966 6259316 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $1,750.00 Rental Assistance 2018 11 966 6264980 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $1,750.00 Rental Assistance 2018 11 966 6285707 0306 St. Vincent De Paul, Tigard Conference - Utility and 05Q LMC $3,500.00 Rental Assistance 05Q Matrix Code 05Q $66,000.00 2017 6 944 6211085 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $5,119.23 Assistance 2017 6 944 6232682 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $5,550.77 Assistance 2017 6 944 6259316 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $6,078.77 Assistance 2017 6 944 6285707 9305 ASSIST - Disability Benefits (SSI/SSDI) Application 05Z LMC $5,519.64 Assistance 2017 9 946 6211085 89307 Sonrise Baptist Church - Homeless Connect 05Z LMC $9,310.47 2017 9 946 6249851 89307 Sonrise Baptist Church - Homeless Connect 05Z LMC $8,870.80 2017 9 946 6274772 89307 Sonrise Baptist Church - Homeless Connect 05Z LMC $9,837.23 2018 10 975 6232682 0305 Just Compassion of East Washington County - 05Z LMC $6,840.30 Expansion of One-Stop Resource Center 2018 10 975 6264980 0305 Just Compassion of East Washington County - 05Z LMC $31,824.75 Expansion of One-Stop Resource Center 2018 10 975 6285707 0305 Just Compassion of East Washington County - 05Z LMC $1,334.95 Expansion of One-Stop Resource Center 2018 12 976 6211085 0332 CPAH - Resident Services 05Z LMC $9,489.00 2018 12 976 6232682 0332 CPAH - Resident Services 05Z LMC $4,639.00 2018 12 976 6264980 0332 CPAH - Resident Services 05Z LMC $2,733.00 2018 12 976 6289227 0332 CPAH - Resident Services 05Z LMC $5,011.00 2018 13 977 6211085 0333 Bienestar - ResidentCAPER Services 05Z LMC 105$4,558.30 2018 13 977 6232682 0333 Bienestar - Resident Services 05Z LMC $3,375.45 Office of Community Planning and Development DATE: 09-03-19 U.S. Department of Housing and Urban Development TIME: 19:31 Integrated Disbursement and Information System PAGE: 7 PR26 - CDBG Financial Summary Report Program Year 2018 WASHINGTON COUNTY , OR Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2018 13 977 6249851 0333 Bienestar - Resident Services 05Z LMC $3,433.15 2018 13 977 6259316 0333 Bienestar - Resident Services 05Z LMC $1,413.65 2018 13 977 6274772 0333 Bienestar - Resident Services 05Z LMC $1,961.80 2018 13 977 6285707 0333 Bienestar - Resident Services 05Z LMC $7,129.65 05Z Matrix Code 05Z $134,030.91 Total $400,008.43
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37
Voucher Matrix National Plan Year IDIS Project IDIS Activity Activity Name Number Code Objective Drawn Amount 2018 21 985 6211085 2018 Office of Community Development - CDBG Program 21A $61,513.03 Administration 2018 21 985 6232682 2018 Office of Community Development - CDBG Program 21A $2,038.80 Administration 2018 21 985 6249851 2018 Office of Community Development - CDBG Program 21A $4,773.17 Administration 2018 21 985 6259316 2018 Office of Community Development - CDBG Program 21A $250,000.00 Administration 2018 21 985 6285707 2018 Office of Community Development - CDBG Program 21A $8,503.91 Administration 2018 21 985 6289227 2018 Office of Community Development - CDBG Program 21A $179,857.00 Administration 21A Matrix Code 21A $506,685.91 Total $506,685.91
CAPER 106 APPENDIX D: Emergency Solutions Grant
SAGE Report
CAPER 107 9/5/2019 Sage: Reports: HUD ESG CAPER
HUD ESG CAPER
Grant: ESG: Washington County - OR - Report Type: CAPER
Report Date Range
7/1/2018 to 6/30/2019
Q01a. Contact Information
First name Mari Middle name Last name Valencia Aguilar Suffix Title
Street Address 1 328 W Main Street Street Address 2 Suite 100, MS 7 City Hillsboro State Oregon ZIP Code 97123 E-mail Address [email protected] Phone Number (503)846-4436 Extension Fax Number
CAPER 108 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 1/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q01b. Grant Information
As of 8/30/2019
CURRENT FISCAL GRANT AUTHORIZED TOTAL OBLIGATION EXPENDITURE YEAR NUMBER AMOUNT DRAWN BALANCE DATE DEADLINE
2018 E18UC410002 $169,025.00 $169,025.00 $0 7/20/2018 7/20/2020 2017 E17UC410002 $166,014.00 $166,014.00 $0 8/28/2017 8/28/2019 ESG Information from IDIS 2016 E16UC410002 $164,525.00 $164,525.00 $0 8/3/2016 8/3/2018 2015 E15UC410002 $165,058.00 $165,058.00 $0 8/4/2015 8/4/2017 2014 E14UC410001 $152,317.00 $152,317.00 $0 7/3/2014 7/3/2016 2013 E13UC410001 $134,781.00 $134,781.00 $0 8/9/2013 8/9/2015 2012 E12UC410001 $157,499.00 $157,499.00 $0 8/2/2012 8/2/2014 2011 Total $1,109,219.00 $1,109,219.00 $0
CAPER reporting includes funds used from fiscal year: Project types carried out during the program year: Enter the number of each type of projects funded through ESG during this program year. Street Outreach 0 Emergency Shelter 0 Transitional Housing (grandfathered under 0 ES) Day Shelter (funded under ES) 0 Rapid Re-Housing 1 Homelessness Prevention 0
Q01c. Additional Information
HMIS Comparable Database Are 100% of the project(s) funded through ESG, which are allowed to use HMIS, entering data into HMIS? Yes Have all of the projects entered data into Sage via a CSV - CAPER Report upload? Yes Are 100% of the project(s) funded through ESG, which are allowed to use a comparable database, entering data into the comparable database? Yes Have all of the projects entered data into Sage via a CSV - CAPER Report upload? Yes
Q04a: Project Identifiers in HMIS
Organization Name CAO - Community Action Organization (WashCo)
Organization ID 2284
Project Name CAO - OCD-ESG Rehousing
Project ID 3949
HMIS Project Type 13
Method of Tracking ES
Is the Services Only (HMIS Project Type 6) affiliated with a residential project? Identify the Project ID's of the Housing Projects this Project is Affiliated with CSV Exception? No Uploaded via emailed hyperlink? Yes Email unique ID record link 2tW7biMmar Project name (user-specified) CAO-OCD ESG: Rapid Rehousing (#CDBG 0357)
Project type (user-specified) PH - Rapid Re-Housing
CAPER 109 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 2/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q05a: Report Validations Table
Total Number of Persons Served 74 Number of Adults (Age 18 or Over) 34 Number of Children (Under Age 18) 40 Number of Persons with Unknown Age 0 Number of Leavers 44 Number of Adult Leavers 22 Number of Adult and Head of Household Leavers 22 Number of Stayers 30 Number of Adult Stayers 12 Number of Veterans 0 Number of Chronically Homeless Persons 1 Number of Youth Under Age 25 3 Number of Parenting Youth Under Age 25 with Children 3 Number of Adult Heads of Household 22 Number of Child and Unknown-Age Heads of Household 0
Heads of Households and Adult Stayers in the Project 365 Days or More 0
Q06a: Data Quality: Personally Identifying Information (PII)
% of Data Element Client Doesn't Know/Refused Information Missing Data Issues Error Rate Name 0 0 0 0.00 % Social Security Number 4 0 0 5.41 % Date of Birth 0 0 0 0.00 % Race 0 0 0 0.00 % Ethnicity 0 0 0 0.00 % Gender 0 0 0 0.00 % Overall Score
Q06b: Data Quality: Universal Data Elements
% of Error Count Error Rate
Veteran Status 0 0.00 % Project Start Date 0 0.00 % Relationship to Head of Household 0 0.00 % Client Location 0 0.00 %
Disabling Condition 0 0.00 %
Q06c: Data Quality: Income and Housing Data Quality
% of Error Count Error Rate
Destination 0 0.00 %
Income and Sources at Start 0 0.00 %
Income and Sources at Annual Assessment 0 -- Income and Sources at Exit 0 0.00 %
CAPER 110 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 3/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q06d: Data Quality: Chronic Homelessness
Missing Missing Approximate % of Records Count of Total Time Time Number of Times Number of Months Date Started Unable to Records in in DK/R/missing DK/R/missing DK/R/missing Calculate Institution Housing
ES, SH, Street 0 0 0 0 0 0 -- Outreach TH 0 0 0 0 0 0 -- PH (All) 34 0 0 0 0 0 0.00 % Total 34 0 0 0 0 0 0.00 %
Q06e: Data Quality: Timeliness
Number of Project Number of Project Start Records Exit Records
0 days 14 0 1-3 Days 0 0 4-6 Days 0 20 7-10 Days 1 0 11+ Days 39 24
Q06f: Data Quality: Inactive Records: Street Outreach & Emergency Shelter
# of % of # of Records Inactive Records Inactive Records
Contact (Adults and Heads of Household in Street Outreach or ES - NBN) 0 0 -- Bed Night (All Clients in ES - NBN) 0 0 --
Q07a: Number of Persons Served
Total Without Children With Children and Adults With Only Children Unknown Household Type
Adults 34 7 27 0 0 Children 40 0 40 0 0 Client Doesn't Know/ Client Refused 0 0 0 0 0 Data Not Collected 0 0 0 0 0 Total 74 7 67 0 0
Q08a: Households Served
Total Without Children With Children and Adults With Only Children Unknown Household Type
Total Households 22 5 17 0 0
Q08b: Point-in-Time Count of Households on the Last Wednesday
Total Without Children With Children and Adults With Only Children Unknown Household Type
January 15 2 13 0 0
April 18 4 14 0 0
July 12 2 10 0 0
October 17 2 15 0 0
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Q09a: Number of Persons Contacted
All Persons First contact – NOT staying on the First contact – WAS staying on Streets, First contact – Worker unable to Contacted Streets, ES, or SH ES, or SH determine
Once 0 0 0 0 2-5 Times 0 0 0 0 6-9 Times 0 0 0 0 10+ Times 0 0 0 0 Total Persons 0 0 0 0 Contacted
Q09b: Number of Persons Engaged
All Persons First contact – NOT staying on the First contact – WAS staying on Streets, First contact – Worker unable to Contacted Streets, ES, or SH ES, or SH determine
Once 0 0 0 0 2-5 Contacts 0 0 0 0 6-9 Contacts 0 0 0 0 10+ Contacts 0 0 0 0 Total Persons 0 0 0 0 Engaged Rate of 0.00 0.00 0.00 0.00 Engagement
Q10a: Gender of Adults
Total Without Children With Children and Adults Unknown Household Type
Male 11 2 9 0 Female 23 5 18 0 Trans Female (MTF or Male to Female) 0 0 0 0 Trans Male (FTM or Female to Male) 0 0 0 0 Gender Non-Conforming (i.e. not exclusively male or female) 0 0 0 0 Client Doesn't Know/Client Refused 0 0 0 0 Data Not Collected 0 0 0 0 Subtotal 34 7 27 0
Q10b: Gender of Children
Total With Children and Adults With Only Children Unknown Household Type
Male 21 21 0 0
Female 18 18 0 0
Trans Female (MTF or Male to Female) 1 1 0 0
Trans Male (FTM or Female to Male) 0 0 0 0
Gender Non-Conforming (i.e. not exclusively male or female) 0 0 0 0
Client Doesn't Know/Client Refused 0 0 0 0
Data Not Collected 0 0 0 0
Subtotal 40 40 0 0
CAPER 112 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 5/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q10c: Gender of Persons Missing Age Information
Without With Children and With Only Unknown Household Total Children Adults Children Type
Male 0 0 0 0 0 Female 0 0 0 0 0 Trans Female (MTF or Male to Female) 0 0 0 0 0 Trans Male (FTM or Female to Male) 0 0 0 0 0 Gender Non-Conforming (i.e. not exclusively male or 0 0 0 0 0 female) Client Doesn't Know/Client Refused 0 0 0 0 0 Data Not Collected 0 0 0 0 0 Subtotal 0 0 0 0 0
Q10d: Gender by Age Ranges
Under Age Age 18- Age 25- Age 62 and Client Doesn't Know/ Client Data Not Total 18 24 61 over Refused Collected
Male 32 21 5 6 0 0 0 Female 41 18 3 20 0 0 0 Trans Female (MTF or Male to Female) 0 0 0 0 0 0 0 Trans Male (FTM or Female to Male) 1 1 0 0 0 0 0 Gender Non-Conforming (i.e. not exclusively male 0 0 0 0 0 0 0 or female) Client Doesn’t Know/Client Refused 0 0 0 0 0 0 0 Data Not Collected 0 0 0 0 0 0 0 Subtotal 74 40 8 26 0 0 0
Q11: Age
Total Without Children With Children and Adults With Only Children Unknown Household Type
Under 5 19 0 19 0 0 5 - 12 13 0 13 0 0 13 - 17 8 0 8 0 0 18 - 24 8 2 6 0 0 25 - 34 10 0 10 0 0 35 - 44 10 2 8 0 0 45 - 54 4 2 2 0 0 55 - 61 2 1 1 0 0
62+ 0 0 0 0 0
Client Doesn't Know/Client Refused 0 0 0 0 0
Data Not Collected 0 0 0 0 0
Total 74 7 67 0 0
Q12a: Race
Total Without Children With Children and Adults With Only Children Unknown Household Type
White 68 7 61 0 0
Black or African American 3 0 3 0 0 Asian 0 0 0 0 0 American Indian or Alaska Native 0 0 0 0 0 Native Hawaiian or Other Pacific Islander 0 0 0 0 0 Multiple Races 3 0 3 0 0
Client Doesn't Know/Client Refused 0 0 0 0 0 Data Not Collected 0 0 0 0 0
Total 74 7 67 CAPER 0 0 113 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 6/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q12b: Ethnicity
Total Without Children With Children and Adults With Only Children Unknown Household Type
Non-Hispanic/Non-Latino 43 4 39 0 0 Hispanic/Latino 31 3 28 0 0 Client Doesn't Know/Client Refused 0 0 0 0 0 Data Not Collected 0 0 0 0 0 Total 74 7 67 0 0
Q13a1: Physical and Mental Health Conditions at Start
Total Persons Without Children With Children and Adults With Only Children Unknown Household Type
Mental Health Problem 2 0 2 0 0 Alcohol Abuse 0 0 0 0 0 Drug Abuse 0 0 0 0 0 Both Alcohol and Drug Abuse 0 0 0 0 0 Chronic Health Condition 1 0 1 0 0 HIV/AIDS 0 0 0 0 0 Developmental Disability 0 0 0 0 0 Physical Disability 1 1 0 0 0
Q13b1: Physical and Mental Health Conditions at Exit
Total Persons Without Children With Children and Adults With Only Children Unknown Household Type
Mental Health Problem 2 0 2 0 0 Alcohol Abuse 0 0 0 0 0 Drug Abuse 0 0 0 0 0 Both Alcohol and Drug Abuse 0 0 0 0 0 Chronic Health Condition 0 0 0 0 0 HIV/AIDS 0 0 0 0 0 Developmental Disability 0 0 0 0 0 Physical Disability 0 0 0 0 0
Q13c1: Physical and Mental Health Conditions for Stayers
Total Persons Without Children With Children and Adults With Only Children Unknown Household Type
Mental Health Problem 0 0 0 0 0 Alcohol Abuse 0 0 0 0 0
Drug Abuse 0 0 0 0 0
Both Alcohol and Drug Abuse 0 0 0 0 0
Chronic Health Condition 1 0 1 0 0
HIV/AIDS 0 0 0 0 0
Developmental Disability 0 0 0 0 0
Physical Disability 1 1 0 0 0
Q14a: Domestic Violence History
Total Without Children With Children and Adults With Only Children Unknown Household Type
Yes 13 3 10 0 0 No 21 4 17 0 0 Client Doesn't Know/Client Refused 0 0 0 0 0 Data Not Collected 0 0 0 0 0 Total 34 7 27 0 0
CAPER 114 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 7/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q14b: Persons Fleeing Domestic Violence
Total Without Children With Children and Adults With Only Children Unknown Household Type
Yes 7 2 5 0 0 No 6 1 5 0 0 Client Doesn't Know/Client Refused 0 0 0 0 0 Data Not Collected 0 0 0 0 0 Total 13 3 10 0 0
Q15: Living Situation
Without With Children and With Only Unknown Household Total Children Adults Children Type
Homeless Situations 0 0 0 0 0 Emergency shelter, including hotel or motel paid for with emergency 15 1 14 0 0 shelter voucher Transitional housing for homeless persons (including homeless youth) 1 1 0 0 0 Place not meant for habitation 17 5 12 0 0 Safe Haven 0 0 0 0 0 Interim Housing 0 0 0 0 0 Subtotal 33 7 26 0 0
Institutional Settings 0 0 0 0 0 Psychiatric hospital or other psychiatric facility 0 0 0 0 0 Substance abuse treatment facility or detox center 0 0 0 0 0 Hospital or other residential non-psychiatric medical facility 0 0 0 0 0 Jail, prison or juvenile detention facility 0 0 0 0 0 Foster care home or foster care group home 0 0 0 0 0 Long-term care facility or nursing home 0 0 0 0 0 Residential project or halfway house with no homeless criteria 0 0 0 0 0 Subtotal 0 0 0 0 0
Other Locations 0 0 0 0 0 Permanent housing (other than RRH) for formerly homeless persons 0 0 0 0 0 Owned by client, no ongoing housing subsidy 0 0 0 0 0 Owned by client, with ongoing housing subsidy 0 0 0 0 0 Rental by client, no ongoing housing subsidy 1 0 1 0 0 Rental by client, with VASH subsidy 0 0 0 0 0 Rental by client with GPD TIP subsidy 0 0 0 0 0 Rental by client, with other housing subsidy (including RRH) 0 0 0 0 0
Hotel or motel paid for without emergency shelter voucher 0 0 0 0 0
Staying or living in a friend’s room, apartment or house 0 0 0 0 0
Staying or living in a family member’s room, apartment or house 0 0 0 0 0
Client Doesn’t Know/Client Refused 0 0 0 0 0
Data Not Collected 0 0 0 0 0 Subtotal 1 0 1 0 0
Total 34 7 27 0 0
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Q20a: Type of Non-Cash Benefit Sources
Benefit at Latest Annual Benefit at Start Benefit at Exit for Leavers Assessment for Stayers
Supplemental Nutritional Assistance Program 19 0 13 WIC 1 0 1 TANF Child Care Services 0 0 0 TANF Transportation Services 0 0 0 Other TANF-Funded Services 0 0 0 Other Source 0 0 0
Q21: Health Insurance
At Annual Assessment At Start At Exit for Leavers for Stayers
Medicaid 50 0 28 Medicare 4 0 1 State Children's Health Insurance Program 12 0 9 VA Medical Services 0 0 0
Employer Provided Health Insurance 0 0 0 Health Insurance Through COBRA 0 0 0 Private Pay Health Insurance 0 0 0 State Health Insurance for Adults 4 0 3 Indian Health Services Program 0 0 0 Other 0 0 0 No Health Insurance 12 0 9 Client Doesn't Know/Client Refused 0 0 0 Data Not Collected 0 0 0 Number of Stayers Not Yet Required to Have an Annual Assessment 0 30 0 1 Source of Health Insurance 54 0 29 More than 1 Source of Health Insurance 8 0 6
Q22a2: Length of Participation – ESG Projects
Total Leavers Stayers
0 to 7 days 0 0 0 8 to 14 days 0 0 0 15 to 21 days 0 0 0 22 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 90 days 9 0 9
91 to 180 days 3 0 3
181 to 365 days 53 35 18
366 to 730 days (1-2 Yrs) 9 9 0
731 to 1,095 days (2-3 Yrs) 0 0 0
1,096 to 1,460 days (3-4 Yrs) 0 0 0
1,461 to 1,825 days (4-5 Yrs) 0 0 0 More than 1,825 days (> 5 Yrs) 0 0 0 Data Not Collected 0 0 0 Total 74 44 30
CAPER 116 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 9/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q22c: Length of Time between Project Start Date and Housing Move-in Date (post 10/1/2018)
Total Without Children With Children and Adults With Only Children Unknown Household Type
7 days or less 13 1 12 0 0 8 to 14 days 7 1 6 0 0 15 to 21 days 25 0 25 0 0 22 to 30 days 0 0 0 0 0 31 to 60 days 13 0 13 0 0 61 to 180 days 1 1 0 0 0 181 to 365 days 0 0 0 0 0 366 to 730 days (1-2 Yrs) 0 0 0 0 0 Total (persons moved into housing) 59 3 56 0 0 Average length of time to housing 20.00 38.00 19.00 -- -- Persons who were exited without move-in 0 0 0 0 0 Total persons 59 3 56 0 0
Q22c: RRH Length of Time between Project Start Date and Housing Move-in Date (pre 10/1/2018)
Total Without Children With Children and Adults With Only Children Unknown Household Type
- no data -
Q22d: Length of Participation by Household Type
Total Without Children With Children and Adults With Only Children Unknown Household Type
7 days or less 0 0 0 0 0 8 to 14 days 0 0 0 0 0 15 to 21 days 0 0 0 0 0 22 to 30 days 0 0 0 0 0 31 to 60 days 0 0 0 0 0 61 to 90 days 9 0 9 0 0 91 to 180 days 3 2 1 0 0 181 to 365 days 53 2 51 0 0 366 to 730 days (1-2 Yrs) 9 3 6 0 0 731 to 1,095 days (2-3 Yrs) 0 0 0 0 0 1,096 to 1,460 days (3-4 Yrs) 0 0 0 0 0 1,461 to 1,825 days (4-5 Yrs) 0 0 0 0 0 More than 1,825 days (> 5 Yrs) 0 0 0 0 0 Data Not Collected 0 0 0 0 0
Total 74 7 67 0 0
CAPER 117 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 10/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q23a: Exit Destination – More Than 90 Days
Without With Children With Only Unknown Total Children and Adults Children Household Type
Permanent Destinations 0 0 0 0 0 Moved from one HOPWA funded project to HOPWA PH 0 0 0 0 0 Owned by client, no ongoing housing subsidy 1 1 0 0 0 Owned by client, with ongoing housing subsidy 0 0 0 0 0 Rental by client, no ongoing housing subsidy 33 4 29 0 0 Rental by client, with VASH housing subsidy 0 0 0 0 0 Rental by client, with GPD TIP housing subsidy 0 0 0 0 0 Rental by client, with other ongoing housing subsidy 2 0 2 0 0 Permanent housing (other than RRH) for formerly homeless persons 0 0 0 0 0 Staying or living with family, permanent tenure 5 0 5 0 0 Staying or living with friends, permanent tenure 0 0 0 0 0 Rental by client, with RRH or equivalent subsidy 0 0 0 0 0 Subtotal 41 5 36 0 0
Temporary Destinations 0 0 0 0 0 Emergency shelter, including hotel or motel paid for with emergency shelter voucher 0 0 0 0 0 Moved from one HOPWA funded project to HOPWA TH 0 0 0 0 0 Transitional housing for homeless persons (including homeless youth) 0 0 0 0 0 Staying or living with family, temporary tenure (e.g. room, apartment or house) 3 0 3 0 0 Staying or living with friends, temporary tenure (e.g. room, apartment or house) 0 0 0 0 0 Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway 0 0 0 0 0 station/airport or anywhere outside) Safe Haven 0 0 0 0 0 Hotel or motel paid for without emergency shelter voucher 0 0 0 0 0 Subtotal 3 0 3 0 0
Institutional Settings 0 0 0 0 0 Foster care home or group foster care home 0 0 0 0 0 Psychiatric hospital or other psychiatric facility 0 0 0 0 0 Substance abuse treatment facility or detox center 0 0 0 0 0 Hospital or other residential non-psychiatric medical facility 0 0 0 0 0 Jail, prison, or juvenile detention facility 0 0 0 0 0 Long-term care facility or nursing home 0 0 0 0 0 Subtotal 0 0 0 0 0
Other Destinations 0 0 0 0 0 Residential project or halfway house with no homeless criteria 0 0 0 0 0
Deceased 0 0 0 0 0
Other 0 0 0 0 0
Client Doesn’t Know/Client Refused 0 0 0 0 0
Data Not Collected (no exit interview completed) 0 0 0 0 0 Subtotal 0 0 0 0 0
Total 44 5 39 0 0
Total persons exiting to positive housing destinations 41 5 36 0 0
Total persons whose destinations excluded them from the calculation 0 0 0 0 0 93.18 Percentage 100.00 % 92.31 % -- -- %
CAPER 118 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 11/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q23b: Exit Destination – 90 Days or Less
Without With Children With Only Unknown Total Children and Adults Children Household Type
Permanent Destinations 0 0 0 0 0 Moved from one HOPWA funded project to HOPWA PH 0 0 0 0 0 Owned by client, no ongoing housing subsidy 0 0 0 0 0 Owned by client, with ongoing housing subsidy 0 0 0 0 0 Rental by client, no ongoing housing subsidy 0 0 0 0 0 Rental by client, with VASH housing subsidy 0 0 0 0 0 Rental by client, with GPD TIP housing subsidy 0 0 0 0 0 Rental by client, with other ongoing housing subsidy 0 0 0 0 0 Permanent housing (other than RRH) for formerly homeless persons 0 0 0 0 0 Staying or living with family, permanent tenure 0 0 0 0 0 Staying or living with friends, permanent tenure 0 0 0 0 0 Rental by client, with RRH or equivalent subsidy 0 0 0 0 0 Subtotal 0 0 0 0 0
Temporary Destinations 0 0 0 0 0 Emergency shelter, including hotel or motel paid for with emergency shelter voucher 0 0 0 0 0 Moved from one HOPWA funded project to HOPWA TH 0 0 0 0 0 Transitional housing for homeless persons (including homeless youth) 0 0 0 0 0 Staying or living with family, temporary tenure (e.g. room, apartment or house) 0 0 0 0 0 Staying or living with friends, temporary tenure (e.g. room, apartment or house) 0 0 0 0 0 Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway 0 0 0 0 0 station/airport or anywhere outside) Safe Haven 0 0 0 0 0 Hotel or motel paid for without emergency shelter voucher 0 0 0 0 0 Subtotal 0 0 0 0 0
Institutional Settings 0 0 0 0 0 Foster care home or group foster care home 0 0 0 0 0 Psychiatric hospital or other psychiatric facility 0 0 0 0 0 Substance abuse treatment facility or detox center 0 0 0 0 0 Hospital or other residential non-psychiatric medical facility 0 0 0 0 0 Jail, prison, or juvenile detention facility 0 0 0 0 0 Long-term care facility or nursing home 0 0 0 0 0 Subtotal 0 0 0 0 0
Other Destinations 0 0 0 0 0 Residential project or halfway house with no homeless criteria 0 0 0 0 0
Deceased 0 0 0 0 0
Other 0 0 0 0 0
Client Doesn’t Know/Client Refused 0 0 0 0 0
Data Not Collected (no exit interview completed) 0 0 0 0 0 Subtotal 0 0 0 0 0
Total 0 0 0 0 0
Total persons exiting to positive housing destinations 0 0 0 0 0
Total persons whose destinations excluded them from the calculation 0 0 0 0 0 Percentage ------
CAPER 119 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 12/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q23c: Exit Destination – All persons
Without With Children With Only Unknown Total Children and Adults Children Household Type
Permanent Destinations 0 0 0 0 0 Moved from one HOPWA funded project to HOPWA PH 0 0 0 0 0 Owned by client, no ongoing housing subsidy 0 0 0 0 0 Owned by client, with ongoing housing subsidy 0 0 0 0 0 Rental by client, no ongoing housing subsidy 0 0 0 0 0 Rental by client, with VASH housing subsidy 0 0 0 0 0 Rental by client, with GPD TIP housing subsidy 0 0 0 0 0 Rental by client, with other ongoing housing subsidy 0 0 0 0 0 Permanent housing (other than RRH) for formerly homeless persons 0 0 0 0 0 Staying or living with family, permanent tenure 0 0 0 0 0 Staying or living with friends, permanent tenure 0 0 0 0 0 Rental by client, with RRH or equivalent subsidy 0 0 0 0 0 Subtotal 0 0 0 0 0
Temporary Destinations 0 0 0 0 0 Emergency shelter, including hotel or motel paid for with emergency shelter voucher 0 0 0 0 0 Moved from one HOPWA funded project to HOPWA TH 0 0 0 0 0 Transitional housing for homeless persons (including homeless youth) 0 0 0 0 0 Staying or living with family, temporary tenure (e.g. room, apartment or house) 0 0 0 0 0 Staying or living with friends, temporary tenure (e.g. room, apartment or house) 0 0 0 0 0 Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway 0 0 0 0 0 station/airport or anywhere outside) Safe Haven 0 0 0 0 0 Hotel or motel paid for without emergency shelter voucher 0 0 0 0 0 Subtotal 0 0 0 0 0
Institutional Settings 0 0 0 0 0 Foster care home or group foster care home 0 0 0 0 0 Psychiatric hospital or other psychiatric facility 0 0 0 0 0 Substance abuse treatment facility or detox center 0 0 0 0 0 Hospital or other residential non-psychiatric medical facility 0 0 0 0 0 Jail, prison, or juvenile detention facility 0 0 0 0 0 Long-term care facility or nursing home 0 0 0 0 0 Subtotal 0 0 0 0 0
Other Destinations 0 0 0 0 0 Residential project or halfway house with no homeless criteria 0 0 0 0 0
Deceased 0 0 0 0 0
Other 0 0 0 0 0
Client Doesn’t Know/Client Refused 0 0 0 0 0
Data Not Collected (no exit interview completed) 0 0 0 0 0 Subtotal 0 0 0 0 0
Total 0 0 0 0 0
Total persons exiting to positive housing destinations 0 0 0 0 0
Total persons whose destinations excluded them from the calculation 0 0 0 0 0 Percentage ------
CAPER 120 https://www.sagehmis.info/secure/reports/filterpages/galactic.aspx?reportID=40&client_ID=78996&157.4340=91464&iid=91464&autoexecute=true&… 13/15 9/5/2019 Sage: Reports: HUD ESG CAPER
Q24: Homelessness Prevention Housing Assessment at Exit
Without With Children and With Only Unknown Total Children Adults Children Household Type
Able to maintain the housing they had at project start--Without a subsidy 0 0 0 0 0 Able to maintain the housing they had at project start--With the subsidy they had at 0 0 0 0 0 project start Able to maintain the housing they had at project start--With an on-going subsidy 0 0 0 0 0 acquired since project start Able to maintain the housing they had at project start--Only with financial 0 0 0 0 0 assistance other than a subsidy Moved to new housing unit--With on-going subsidy 0 0 0 0 0 Moved to new housing unit--Without an on-going subsidy 0 0 0 0 0 Moved in with family/friends on a temporary basis 0 0 0 0 0 Moved in with family/friends on a permanent basis 0 0 0 0 0 Moved to a transitional or temporary housing facility or program 0 0 0 0 0 Client became homeless – moving to a shelter or other place unfit for human 0 0 0 0 0 habitation Client went to jail/prison 0 0 0 0 0 Client died 0 0 0 0 0 Client doesn’t know/Client refused 0 0 0 0 0 Data not collected (no exit interview completed) 0 0 0 0 0 Total 0 0 0 0 0
Q25a: Number of Veterans
Total Without Children With Children and Adults Unknown Household Type
Chronically Homeless Veteran 0 0 0 0 Non-Chronically Homeless Veteran 0 0 0 0 Not a Veteran 34 7 27 0 Client Doesn't Know/Client Refused 0 0 0 0 Data Not Collected 0 0 0 0 Total 34 7 27 0
Q26b: Number of Chronically Homeless Persons by Household
Total Without Children With Children and Adults With Only Children Unknown Household Type
Chronically Homeless 1 1 0 0 0 Not Chronically Homeless 73 6 67 0 0 Client Doesn't Know/Client Refused 0 0 0 0 0
Data Not Collected 0 0 0 0 0
Total 74 7 67 0 0
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Washington County Office of Community Development 328 West Main Street, Suite 100, MS7 Hillsboro, OR 97123 Phone (503) 846-8814 Fax (503) 846-2882 Internet: http://www.co.washington.or.us/CommunityDevelopment/index.cfm
To help ensure equal access to Washington County Office of Community Development programs, services and activities, we will provide translation, reasonably modify policies or procedures and provide auxiliary aids/services/alternative formats to persons with disabilities. For accommodations, translations, complaints, and additional information, contact 503-846-8814, or for voice to TTY relay dial 711 or 1-800-735-1232. Para traducción en español marque 1-800-735-3896.