Committee of the Whole Agenda

COMMITTEE OF THE WHOLE AGENDA Tuesday, April 5th, 2016 7:00 p.m. Municipal Office – Council Chambers – 217 Harper Road 7:00 p.m. Committee of the Whole Meeting Chair, Deputy Reeve Brian Campbell 1. CALL TO ORDER 2. AMENDMENTS/APPROVAL OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 4. APPROVAL OF MINUTES OF PUBLIC MEETINGS i) Public Meeting: Zoning By-Law Amendment – March 15th, 2016 –attached, page 7. Suggested Recommendation: “THAT, the minutes of the Zoning By-Law Amendment Public Meeting held on March 15th, 2016, be approved.” 5. DELEGATIONS & PRESENTATIONS i) Amalgamation of Lanark County Police Services Boards. Neil Fennell, Chair Tay Valley Police Services Board. 6. PRIORITY ISSUES i) Report #FIN-2016-02 - 2015 Statement of Remuneration and Expenses – attached page 12. Angela Millar, Treasurer. Suggested Recommendation to Council: “THAT, Council receive Report #FIN-2016-02 – 2015 Statement of Remuneration and Expenses as information.” Page 1 of 40 ii) Report #PW-2016-05 – Roads to Receive Granular Lift 2016 – attached, page 15. Stephen Keeley, Public Works Manager. Suggested Recommendation to Council: “THAT, Bathurst Upper 4th Concession and Bathurst 5th Concession be added to the roads maintenance granular lift program for 2016; AND THAT, the additional cost of $30,000 be funded from operational savings or the contingency reserve.” iii) Report #PW-2016-06 – Roadside Spraying of Wild Parsnip – attached, page 19. Stephen Keeley, Public Works Manager. Suggested Recommendation to Council: “THAT, staff monitor the Wild Parsnip infestation along Tay Valley roads in 2016; AND THAT, staff develop a plan and budget for future spraying.” iv) Report #PD-2016-05 – 200th Anniversary Working Group Update on Events and Promotional Materials – attached, page 21. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, Council receive Report #PD-2016-05 -200th Anniversary Working Group update on events and promotional material for information. “ v) Report #PD-2016-06 – Lanark County Neighbours for Truth and Reconciliation Requests – attached, page 26. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, staff seek information and guidance from the Federation of Canadian Municipalities (FCM), Association of Municipalities in Ontario (AMO) and the Ministry of Municipal Affairs and Housing (MMAH) on the requests to: endorse and implement recommendations of the Truth and Reconciliation Commission pertaining to municipalities; AND THAT, the 200th Anniversary Working Group continue to include and celebrate Algonquin history and culture as part of the 200th Anniversary celebrations.” Page 2 of 40 vi) Report #PD-2016-07 – Ecosystems Protection Incentives – attached, page 29. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, the proposed motion in Report #PD-2016-07 - Ecosystems Protection Incentives be circulated to the Ministry of Environment and Climate Change, Scott Reid, MP, Randy Hillier, MPP, the Eastern Ontario Wardens Caucus, and all Municipalities in Eastern Ontario.” vii) Report #C-2016-03 – Request to Close Unopened Road Allowance – Von Mirbach – attached, page 33. Janie Laidlaw, Acting Clerk. Suggested Recommendation to Council: “THAT, Council declares the portion of the unopened road allowance (Part 2 on RP 27R7014 0.519 acres) between Concessions 5 & 6, Part Lot 8, north of Tully’s Way, surplus to the Township’s needs; THAT, Council agrees to proceed with the application to stop up, close and sell the said portion of the unopened road allowance as per the Road Closing and Sale Policy and call a Public Meeting; AND THAT, the purchase price of $0.03 per square foot be accepted should the sale be finalized.” viii) Speed Reduction - 6th Con Bathurst. Councillor Fred Dobbie. 7. CORRESPONDENCE i) 16-03-31 Council Communication Package – cover sheet attached, page 39. Suggested Recommendation to Council: “THAT, the 16-03-31 Council Communication Package be received for information.” ii) Lanark Federation of Agriculture 75th Anniversary – attached, page 40. 8. UPDATES i) Age Friendly Communities Working Group. Councillor Judy Farrell. ii) 200th Anniversary Working Group. Councillor Jennifer Dickson. Page 3 of 40 iii) Recreation Working Group. Councillor Fred Dobbie and Councillor Judy Farrell. iv) Sustainable Economic Development Working Group. Councillor RoxAnne Darling and Councillor Jennifer Dickson. v) Waste Management Working Group. Councillor Mark Burnham. vi) Fire Board. Reeve Keith Kerr, Councillor RoxAnne Darling and Councillor Fred Dobbie. vii) Library Board. Councillor Jennifer Dickson. viii) Police Services Board. Deputy Reeve Brian Campbell. ix) County of Lanark. Reeve Keith Kerr and Deputy Reeve Brian Campbell. x) Mississippi Valley Conservation Authority Board. Councillor Mark Burnham. xi) Rideau Valley Conservation Authority Board. Deputy Reeve Brian Campbell. xii) Rideau Heritage Route Tourism Association Board. Deputy Reeve Brian Campbell. xiii) Rideau Corridor Landscape Strategy. Deputy Reeve Brian Campbell. xiv) Municipal Drug Strategy Committee. Councillor Mark Burnham. xv) Rural Mayors Forum. Deputy Reeve Brian Campbell xvi) CAO – Active Files. Larry Donaldson, Chief Administrative Officer. 9. CLOSED SESSION None. 10. PENDING ITEMS Page 4 of 40 *The following items will be discussed at the next and/or future meeting: Social Media Policy Potential Microfit for Municipal Office Grant Policy Memorial Plaque Project Mining Fee Policy (Peat Moss Extraction) Dark Skies Fees and Charges – Cash-In-Lieu Fee Fees and Charges – Dog Tag Fee Procedural By-Law Discussion Lanark Animal Pound Accessibility – Individual Accommodation Plans – Policy Accessibility – Return to Work Process – Policy Glen Tay Waste Site – Weigh Scales Salvage Yard Licensing By-Law Discussion Trailer Licensing By-Law Discussion Water and Sewer Services Agreement with Perth Otty Lake Side Road Access to Township Roads Policy Economic Development Report Investing the Northland Solar Farm Reserve Dollars South Sherbrooke Fire Department Reserve 11. ADJOURNMENT Page 5 of 40 MINUTES Page 6 of 40 PUBLIC MEETING ZONING BY-LAW AMENDMENT MINUTES Tuesday, March 15th, 2016 6:00 p.m. Tay Valley Municipal Office – 217 Harper Road, Perth, Ontario Council Chambers ATTENDANCE: Members Present: Chair, Councillor Mark Burnham Reeve Keith Kerr Councillor Judy Farrell Councillor Fred Dobbie Councillor Jennifer Dickson Councillor Greg Hallam Councillor RoxAnne Darling Staff Present: Larry Donaldson, Chief Administrative Officer Janie Laidlaw, Acting Clerk Noelle Reeve, Planner Applicants Present: Ron Cosens & Kristen Widenmaier Tracy Zander, Milinkovich file Public Present: Approximately 42 – General Amendment 1. CALL TO ORDER The public meeting was called to order at 6:00 p.m. Page 7 of 40 2. INTRODUCTION The Chairman provided an overview of the Zoning By-Law application review process to be followed, including: the purpose of the meeting the process of the meeting all persons attending were encouraged to make comments in order to preserve their right to comment should the application(s) be referred to the Ontario Municipal Board (OMB) the flow and timing of documentation and the process that follows this meeting any person wanting a copy of the decision regarding the applications on the agenda was advised to leave their name and mailing address on the sheet provided at the meeting The Chairman asked if anyone had any questions regarding the meeting and the process to be followed. Given that there were no questions, the meeting proceeded. 3. APPLICATIONS i) FILE #ZA16-04: Cosens 103 Miller Bay Road Part Lot 3, Concession 6 Geographic Township of North Burgess a) PLANNER FILE REVIEW & PROPOSED BY-LAW The Planner reviewed the file, and gave a presentation – attached, page 7. b) APPLICANT COMMENTS None. c) PUBLIC COMMENTS None. d) RECOMMENDATION The Planner recommended approval of the proposed zoning amendment. The necessary by-law will come forward at the next Council meeting. Page 8 of 40 ii) FILE #ZA16-03: Milinkovich 296 Blair Poole Farm Road Part Lot 5, Concession 6 Geographic Township of North Burgess a) PLANNER FILE REVIEW & PROPOSED BY-LAW The Planner reviewed the file, and gave a presentation – attached, page 11. b) APPLICANT COMMENTS Tracy Zander, Planner for the applicants explained the file and the details for the site development. c) PUBLIC COMMENTS None. d) RECOMMENDATION The Planner recommended approval of the proposed zoning amendment. The necessary by-law will come forward at the next Council meeting. iii) FILE #ZA16-02: General Amendment a) PLANNER FILE REVIEW & PROPOSED BY-LAW The Planner reviewed the file, and gave a presentation – attached, page 16. b) APPLICANT COMMENTS - n/a c) PUBLIC COMMENTS Roy Young – concerns with the aggregate zoning that may or may not be on the property Gerald Campbell – Provincially Significant Wetland, asked if the decision will delayed until landowners have a chance to speak with the Ministry. Wayne Baker – since the aggregate mapping will not happen until the fall; will there be another public meeting prior to a change being approved? David Deacon – his land is currently zoned an aggregate pit, he discussed the feasibility of making a designated reserve a pit requires getting a licence, which also has to go through a public process, the designation beside his pit is too close to houses. Once his pit is exhausted it can be developed, expressed concerns with getting the licence off the current pit and changing the zoning back to

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