COMMITTEE OF THE WHOLE AGENDA
Tuesday, April 5th, 2016 7:00 p.m. Municipal Office – Council Chambers – 217 Harper Road
7:00 p.m. Committee of the Whole Meeting
Chair, Deputy Reeve Brian Campbell
1. CALL TO ORDER
2. AMENDMENTS/APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
4. APPROVAL OF MINUTES OF PUBLIC MEETINGS
i) Public Meeting: Zoning By-Law Amendment – March 15th, 2016 –attached, page 7.
Suggested Recommendation: “THAT, the minutes of the Zoning By-Law Amendment Public Meeting held on March 15th, 2016, be approved.”
5. DELEGATIONS & PRESENTATIONS
i) Amalgamation of Lanark County Police Services Boards. Neil Fennell, Chair Tay Valley Police Services Board.
6. PRIORITY ISSUES
i) Report #FIN-2016-02 - 2015 Statement of Remuneration and Expenses – attached page 12. Angela Millar, Treasurer.
Suggested Recommendation to Council: “THAT, Council receive Report #FIN-2016-02 – 2015 Statement of Remuneration and Expenses as information.”
Page 1 of 40 ii) Report #PW-2016-05 – Roads to Receive Granular Lift 2016 – attached, page 15. Stephen Keeley, Public Works Manager.
Suggested Recommendation to Council: “THAT, Bathurst Upper 4th Concession and Bathurst 5th Concession be added to the roads maintenance granular lift program for 2016;
AND THAT, the additional cost of $30,000 be funded from operational savings or the contingency reserve.” iii) Report #PW-2016-06 – Roadside Spraying of Wild Parsnip – attached, page 19. Stephen Keeley, Public Works Manager.
Suggested Recommendation to Council: “THAT, staff monitor the Wild Parsnip infestation along Tay Valley roads in 2016;
AND THAT, staff develop a plan and budget for future spraying.” iv) Report #PD-2016-05 – 200th Anniversary Working Group Update on Events and Promotional Materials – attached, page 21. Noelle Reeve, Planner.
Suggested Recommendation to Council: “THAT, Council receive Report #PD-2016-05 -200th Anniversary Working Group update on events and promotional material for information. “ v) Report #PD-2016-06 – Lanark County Neighbours for Truth and Reconciliation Requests – attached, page 26. Noelle Reeve, Planner.
Suggested Recommendation to Council: “THAT, staff seek information and guidance from the Federation of Canadian Municipalities (FCM), Association of Municipalities in Ontario (AMO) and the Ministry of Municipal Affairs and Housing (MMAH) on the requests to: endorse and implement recommendations of the Truth and Reconciliation Commission pertaining to municipalities;
AND THAT, the 200th Anniversary Working Group continue to include and celebrate Algonquin history and culture as part of the 200th Anniversary celebrations.”
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vi) Report #PD-2016-07 – Ecosystems Protection Incentives – attached, page 29. Noelle Reeve, Planner.
Suggested Recommendation to Council: “THAT, the proposed motion in Report #PD-2016-07 - Ecosystems Protection Incentives be circulated to the Ministry of Environment and Climate Change, Scott Reid, MP, Randy Hillier, MPP, the Eastern Ontario Wardens Caucus, and all Municipalities in Eastern Ontario.”
vii) Report #C-2016-03 – Request to Close Unopened Road Allowance – Von Mirbach – attached, page 33. Janie Laidlaw, Acting Clerk.
Suggested Recommendation to Council: “THAT, Council declares the portion of the unopened road allowance (Part 2 on RP 27R7014 0.519 acres) between Concessions 5 & 6, Part Lot 8, north of Tully’s Way, surplus to the Township’s needs;
THAT, Council agrees to proceed with the application to stop up, close and sell the said portion of the unopened road allowance as per the Road Closing and Sale Policy and call a Public Meeting;
AND THAT, the purchase price of $0.03 per square foot be accepted should the sale be finalized.”
viii) Speed Reduction - 6th Con Bathurst. Councillor Fred Dobbie.
7. CORRESPONDENCE
i) 16-03-31 Council Communication Package – cover sheet attached, page 39.
Suggested Recommendation to Council: “THAT, the 16-03-31 Council Communication Package be received for information.”
ii) Lanark Federation of Agriculture 75th Anniversary – attached, page 40.
8. UPDATES
i) Age Friendly Communities Working Group. Councillor Judy Farrell.
ii) 200th Anniversary Working Group. Councillor Jennifer Dickson.
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iii) Recreation Working Group. Councillor Fred Dobbie and Councillor Judy Farrell.
iv) Sustainable Economic Development Working Group. Councillor RoxAnne Darling and Councillor Jennifer Dickson.
v) Waste Management Working Group. Councillor Mark Burnham.
vi) Fire Board. Reeve Keith Kerr, Councillor RoxAnne Darling and Councillor Fred Dobbie.
vii) Library Board. Councillor Jennifer Dickson.
viii) Police Services Board. Deputy Reeve Brian Campbell.
ix) County of Lanark. Reeve Keith Kerr and Deputy Reeve Brian Campbell.
x) Mississippi Valley Conservation Authority Board. Councillor Mark Burnham.
xi) Rideau Valley Conservation Authority Board. Deputy Reeve Brian Campbell.
xii) Rideau Heritage Route Tourism Association Board. Deputy Reeve Brian Campbell.
xiii) Rideau Corridor Landscape Strategy. Deputy Reeve Brian Campbell.
xiv) Municipal Drug Strategy Committee. Councillor Mark Burnham.
xv) Rural Mayors Forum. Deputy Reeve Brian Campbell
xvi) CAO – Active Files. Larry Donaldson, Chief Administrative Officer.
9. CLOSED SESSION
None.
10. PENDING ITEMS Page 4 of 40
*The following items will be discussed at the next and/or future meeting:
Social Media Policy
Potential Microfit for Municipal Office
Grant Policy
Memorial Plaque Project
Mining Fee Policy (Peat Moss Extraction)
Dark Skies
Fees and Charges – Cash-In-Lieu Fee
Fees and Charges – Dog Tag Fee
Procedural By-Law Discussion
Lanark Animal Pound
Accessibility – Individual Accommodation Plans – Policy
Accessibility – Return to Work Process – Policy
Glen Tay Waste Site – Weigh Scales
Salvage Yard Licensing By-Law Discussion
Trailer Licensing By-Law Discussion
Water and Sewer Services Agreement with Perth
Otty Lake Side Road
Access to Township Roads Policy
Economic Development Report
Investing the Northland Solar Farm Reserve Dollars
South Sherbrooke Fire Department Reserve
11. ADJOURNMENT
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MINUTES
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PUBLIC MEETING ZONING BY-LAW AMENDMENT MINUTES
Tuesday, March 15th, 2016 6:00 p.m. Tay Valley Municipal Office – 217 Harper Road, Perth, Ontario Council Chambers
ATTENDANCE:
Members Present: Chair, Councillor Mark Burnham Reeve Keith Kerr Councillor Judy Farrell Councillor Fred Dobbie Councillor Jennifer Dickson Councillor Greg Hallam Councillor RoxAnne Darling
Staff Present: Larry Donaldson, Chief Administrative Officer Janie Laidlaw, Acting Clerk Noelle Reeve, Planner
Applicants Present: Ron Cosens & Kristen Widenmaier Tracy Zander, Milinkovich file
Public Present: Approximately 42 – General Amendment
1. CALL TO ORDER
The public meeting was called to order at 6:00 p.m.
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2. INTRODUCTION
The Chairman provided an overview of the Zoning By-Law application review process to be followed, including:
the purpose of the meeting the process of the meeting all persons attending were encouraged to make comments in order to preserve their right to comment should the application(s) be referred to the Ontario Municipal Board (OMB) the flow and timing of documentation and the process that follows this meeting any person wanting a copy of the decision regarding the applications on the agenda was advised to leave their name and mailing address on the sheet provided at the meeting
The Chairman asked if anyone had any questions regarding the meeting and the process to be followed. Given that there were no questions, the meeting proceeded.
3. APPLICATIONS
i) FILE #ZA16-04: Cosens 103 Miller Bay Road Part Lot 3, Concession 6 Geographic Township of North Burgess
a) PLANNER FILE REVIEW & PROPOSED BY-LAW
The Planner reviewed the file, and gave a presentation – attached, page 7.
b) APPLICANT COMMENTS
None.
c) PUBLIC COMMENTS
None.
d) RECOMMENDATION
The Planner recommended approval of the proposed zoning amendment. The necessary by-law will come forward at the next Council meeting.
Page 8 of 40 ii) FILE #ZA16-03: Milinkovich 296 Blair Poole Farm Road Part Lot 5, Concession 6 Geographic Township of North Burgess
a) PLANNER FILE REVIEW & PROPOSED BY-LAW
The Planner reviewed the file, and gave a presentation – attached, page 11.
b) APPLICANT COMMENTS
Tracy Zander, Planner for the applicants explained the file and the details for the site development.
c) PUBLIC COMMENTS
None.
d) RECOMMENDATION
The Planner recommended approval of the proposed zoning amendment. The necessary by-law will come forward at the next Council meeting. iii) FILE #ZA16-02: General Amendment
a) PLANNER FILE REVIEW & PROPOSED BY-LAW
The Planner reviewed the file, and gave a presentation – attached, page 16.
b) APPLICANT COMMENTS - n/a
c) PUBLIC COMMENTS
Roy Young – concerns with the aggregate zoning that may or may not be on the property
Gerald Campbell – Provincially Significant Wetland, asked if the decision will delayed until landowners have a chance to speak with the Ministry.
Wayne Baker – since the aggregate mapping will not happen until the fall; will there be another public meeting prior to a change being approved?
David Deacon – his land is currently zoned an aggregate pit, he discussed the feasibility of making a designated reserve a pit requires getting a licence, which also has to go through a public process, the designation beside his pit is too close to houses. Once his pit is exhausted it can be developed, expressed concerns with getting the licence off the current pit and changing the zoning back to Rural Page 9 of 40
The changes proposed are coming from the Province, but this is our Township, is the Township bound to do what the Province says?
Steve Herns – aggregate reserve showing on his property, not sure why as the aggregate was exhausted when Highway 7 was built, may be a mapping error
Asked if there would be a cost to the landowner to remove an aggregate reserve that is found that shouldn’t be on the map.
Grant Bova – concern with the flood plain mapping in Glen Tay, the map is showing it further than it should. The government is once again intruding on landowners. The basis for the floodplain is the 1:100 year flood which is basically a 1% chance of flooding happening.
Chris Brett – contacted the Ministry regarding Provincially Significant Wetland, the wetland complex was mapped, discussed with the Ministry about how it was mapped and how it is determined to be Provincially Significant. Has a complaint about why the report from the Ministry did not determine that it was a wetland complex in the first place.
Tom Barton – the aggregate mapping is being postponed, will people that have not heard of this be able to speak to it; will there be additional meetings. Asked how people can appeal if they don’t know about it.
Al Niittymaa – owns property on Black Lake back to Murphy’s Point, the Ministry will come out and go on the property, but if the land was steep how would the 120 m setback apply?
d) RECOMMENDATION
The Planner recommends the adoption of the mapping for the Aggregate Reserves be postponed until the Fall; a report will be brought to Committee of the Whole in April for Zoning By-Law corrections and to adopt the Floodplain mapping, if the 3 residents with floodplain issues have had their issues resolved and a report will be brought back to Committee regarding the Provincially Significant Wetlands in June if individual issues have been resolved.
4. ADJOURNMENT
The public meeting adjourned at 6:59 p.m.
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PRIORITY ISSUES
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REPORT
COMMITTEE OF THE WHOLE April 5, 2016
Report #FIN-2016-02 Angela Millar, Treasurer
2015 STATEMENT OF REMUNERATION AND EXPENSES
STAFF RECOMMENDATION(S)
It is recommended:
“THAT Council receive Report #FIN-2016-02 - 2015 Statement of Remuneration and Expenses as information.”
BACKGROUND
Section 284 of the Ontario Municipal Act, 2001 requires the Treasurer to provide, by March 31st, a report to Council disclosing remuneration and expenses paid in the previous year to each Member of Council and to persons appointed by Council to boards and agencies.
DISCUSSION
The statement is reported differently across the province. Some municipalities just show members of Council, others are more inclusive. Our statement discloses money that we pay to Council and board members; and monies paid by other agencies, if we are advised.
By-law No. 10-077 authorizes Council and local board member honorariums and the reimbursement of travel and other costs.
Council Members’ attendance at training courses, seminars or conferences are included in the annual budget and the resultant by-law. Individual Council Member’s attendance at the training courses, seminars or conferences are further approved by Council as required.
The Mississippi Valley Conservation Authority paid Councillor Burnham’s honorarium and expenses relating to the conservation authority.
OPTIONS CONSIDERED
Not Applicable.
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STRATEGIC PLAN LINK
No direct link.
FINANCIAL CONSIDERATIONS
Remuneration and travel expenses are included in the annual budgets.
CONCLUSIONS
Not Applicable.
ATTACHMENTS i) 2015 Statement of Remuneration and Expenses.
Prepared and Submitted By: Approved for Submission By:
Original Signed Original Signed
Angela Millar, Larry Donaldson, Treasurer Chief Administrative Officer
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REPORT
COMMITTEE OF THE WHOLE April 5th, 2016
Report #PW-2016-05 Stephen Keeley, Public Works Manager
ROADS TO RECEIVE GRANULAR LIFT 2016
STAFF RECOMMENDATION(S)
It is recommended:
“THAT, Bathurst Upper 4th Concession and Bathurst 5th Concession be added to the roads maintenance granular lift program for 2016;
AND THAT, the additional cost of $30,000 be funded from operational savings or the contingency reserve.”
BACKGROUND
The 2015-16 Granular “M” Tender specified the supply and spreading of material onto Township roads identified over a two year period. Roads completed in 2015 and roads to be completed in 2016 are shown in the tables below.
Roads Completed in 2015 Road Location Length (Km) Bathurst Upper 9th CR7 to End 4.23 Old Morris Road Keays Rd to 9th Concession 1.13 Bathurst 7th Concession CR 551 to Harper Rd 4 Stanley Road CR14 to Mackler Side Rd 2.7 Black Lake Road Powers Road to Tom’s Rock 2.06 Christie Lake NS 2.5km E from Brooke Valley Road 2.5 Bathurst 6th Concession CR511 to Harper Rd 4
Roads to be Completed in 2016 Road Location Length (Km) Bowes Side Road (CR6 to Upper Scotch Line) 3 Long Lake Road 4.86 McNaughton Road PIN316 to Burke 0.84 Greer Road 1.66 Old Burke Road CR19 to McNaughton 1.7 Kirkham Road Hwy7 to Doran 2.47
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DISCUSSION
It is estimated that the Township roads originally scheduled to receive a granular lift in 2016 will cost approximately $186,000. The 2016 budget is set at $245,000 leaving a balance of $59,000 of unallocated funds. If Council approves the inclusion of the Bathurst Upper 4th, it is estimated to cost approximately $38,000, leaving a balance of $21,000. Staff has determined that a delegation was made to Council back in 2012 regarding the Bathurst Upper 4th Concession, and it was agreed that it was to receive gravel but it was never completed. Therefore staff recommends it be done this year.
Further to the above, considering this is the last year of the tender with granular material coming from Cavanaugh’s Lanark Pit, staff feel it would be prudent that Bathurst 5th Concession also be completed in 2016 due to its proximity to the Lanark pit. Furthermore, the County of Lanark has enquired about the possibility of using the Bathurst 5th Concession as a short time detour for north bound traffic this summer while they repair the culvert on #511. Should this materialize, the County will be expected to contribute something to the maintenance/use of the road(s) thereby offsetting some of the Township’s costs.
The estimated cost of completing the Bathurst 5th Concession is approximately $51,000, which would use up the remaining $21,000 in unallocated funding and require an additional $30,000 that is not presently funded in the 2016 budget.
Road Location Length Cost (k$) Budget (k$) Difference (km) Requiring Approval 245 Bowes Side (CR6 to Upper 3 38 207 Scotch Line) Long Lake 4.86 62 144 McNaughton Pin316 to Burke 0.84 11 134 Greer 1.66 21 113 Old Burke CR19 to 1.7 22 91 McNaughton Kirkham Hwy7 to Doran 2.47 31 60 Bathurst Upper Cameron SR to 3 38 21 4th Concession Elliot Bathurst 5th 511 to Harper 4 51 30 Concession Miner's Point CR14 to Bridge 1.5 19 49
Black Lake Toms Rock to 3 38 87 End Miner's Point Beyond bridge 2.5 32 119
Upper Scotch Gravel portion 2.7 34 153
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Fagan Lake Hwy7 to Doran 3.2 41 194 Armstrong Line End DST to Twp Boundary 2.35 30 224
STRATEGIC PLAN LINK
Strategic Priority #1 – Asset Management – 10 Year Capital Plan.
FINANCIAL CONSIDERATIONS
The funds totalling $245,000 are included in the 2016 budget for gravelling materials. Subject to Council approval of the recommendation, an additional $30,000 in funding is required to complete the work outlined in this report.
OPTIONS CONSIDERED
Option #1 – (Recommended). That Bathurst Upper 4th Concession and Bathurst 5th Concession be added to the roads maintenance granular lift program for 2016 and that the additional cost of $30,000 be funded from operational savings or the contingency reserve.
Option #2 – Approve the changes to the roads maintenance granular lift for 2016 and that the additional cost up to a limit of $50,000 be funded from operational savings or the contingency reserve.
Option #3 – Status quo. Do not change the 2016 granular program and therefore no additional funding will be required.
CONCLUSIONS
The Bathurst Upper 4th Concession can be added to the 2016 granular program within 2016 allocated funding. However, adding the Bathurst 5th Concession is estimated to put the program over budget by approximately $30,000. It is therefore recommended that Council approve $30,000 in additional funding to complete the work as outlined in this report.
ATTACHMENTS i) Minutes from March 6, 2012 Committee of the Whole Meeting regarding the Bathurst 4th Concession
Prepared and Submitted By: Approved for Submission By:
Originally Signed Originally Signed
Stephen Keeley Larry Donaldson, Public Works Manager Chief Administrative Officer Page 17 of 40
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REPORT
COMMITTEE OF THE WHOLE April 5th, 2016
Report #PW-2016-06 Steve Keeley, Public Works Manager
ROADSIDE SPRAYING OF WILD PARSNIP
STAFF RECOMMENDATION(S)
“THAT, staff monitor the Wild Parsnip infestation along Tay Valley roads in 2016;
AND THAT, staff develop a plan and budget for future spraying.”
BACKGROUND
The County of Lanark is entering into a roadside spraying program of Wild Parsnip using a product called Clearview. Clearview has been used in the United Counties of Leeds and Grenville, Ottawa and as a test last year in Lanark. The product can be applied by spot- spraying and or spraying with a wand (8 foot) to cover all parsnip along the roadway. The County has extended an invitation to lower tier municipalities to join in their spray contract for the 2016 season. To be part of the program the municipalities need to determine which roads need to be sprayed or where the spot spraying is to occur. Notably, spraying will not occur along watercourses or if residents prefer to not have spray in front of their property.
DISCUSSION
Parsnip exists, to varying degrees, along most of our municipal roads. To eradicate the infestation would necessitate spraying along all our roads with a wand approach. According to the best information at this time spraying would have to continue for the 4 years after the initial spray. However, the cost of spraying with a wand is expected to be $70 to $75 per lane km or just under $47,000 for Tay Valley Township to do all of its roads. We have not budgeted for this amount of extensive spraying nor do we have a record of the most heavily infested roads to target spraying.
To keep a record of the roads most affected with parsnip during the summer of 2016 and to then develop a list to then spray economically in 2017 would be effective. Even if it is feasible to spray in late 2016 the spraying dollars would be better utilized.
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OPTIONS CONSIDERED
Option #1 – (Recommended). That staff monitor the Wild Parsnip infestation along Tay Valley Roads in 2016 and develop a plan and budget for future spraying.
Option #2 – Consider borrowing the money to start the spray program.
Option #3 – Do not spray.
STRATEGIC PLAN LINK
Strategic Priority #1 – Asset Management – 10 Year Capital Plan.
CONCLUSIONS
The cost to spray all of our roadways for wild parsnip in 2016 is prohibitive and a monitoring program to better target both wand and spot spraying activities is necessitated. With this approach both the weed could be controlled and dollars wisely spent.
ATTACHMENTS
None.
Prepared and Submitted By: Approved for Submission By:
Originally Signed Originally Signed
Stephen Keeley, Larry Donaldson, Public Works Manager Chief Administrative Officer
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REPORT
COMMITTEE OF THE WHOLE April 5, 2016
Report #PD-2016-05 Noelle Reeve, Planner
200TH ANNIVERSARY WORKING GROUP UPDATE ON EVENTS and PROMOTIONAL MATERIALS
STAFF RECOMMENDATION(S)
It is recommended:
“THAT, Council receive Report #PD-2016-05 -200th Anniversary Working Group update on events and promotional material for information. “
BACKGROUND
The year 2016 marks the 200th Anniversary of European settlement in Tay Valley Township as part of the Perth Military Settlement. The Perth Military Settlement encompasses the municipalities we now know as Beckwith Township, the Township of Drummond/North Elmsley and the Town of Perth, as well as Tay Valley Township. The Anniversary provides a unique opportunity to promote Tay Valley Township for tourism and economic development.
Tay Valley Township Council established a 200th Anniversary Working Group in 2012 to provide advice and recommendations to Council regarding initiatives to be held in 2016 that honour the rich heritage of Tay Valley Township. The other three municipalities have committees with a similar mandate.
The four municipalities have established a 200th Anniversary Joint Committee to work together on areas where collaboration and coordination would be mutually beneficial and contribute to the cost-efficiency and overall success of the 200th Anniversary celebrations; e.g. marketing and promotion and a grant application to the federal Canadian Heritage program.
Tay Valley Township’s 200th Anniversary Goals 1. Honour our rich heritage of indigenous and European settlement 2. Promote historical, recreational and arts tourism and economic development 3. Develop legacy projects
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DISCUSSION
The purpose of this report is to update Council on the next events that Tay Valley Township will be participating in over the coming month and on new promotional material that has been developed to encourage economic development.
Events
Ottawa Travel and Vacation Show – April 9 &10 10:00 am-5:00 pm
Tay Valley and the other three 200th Anniversary municipalities will be hosting a booth at this major tourism show at the Shaw Centre (18,000 attendees).
Tay Valley Choir Celebrate in Song - April 16 7:30 pm
Concert at the Maberly Hall by Tay Valley’s Community Choir.
Friends of Murphys Point Park Heritage Dinner – April 17 5:00 pm
Fall River Restaurant hosts this heritage dinner fundraiser for Murphy’s Point Park.
Maplefest – April 30 9:00 am-4:00 pm
Tay Valley and the other three 200th Anniversary municipalities will be sharing a table in front of the Perth Museum.
Fiddling Jam-a thon and World Fiddle Day Celebration - April 23 1:00 pm – 6:00 pm
Maberly Hall hosts a performance by Blue Skies Community Fiddle Orchestra and other local fiddlers.
Lionesses Spring Fling: An Evening of Tall Tales with Barn Door Productions & Old Time Music with Carol Husband - April 23
Period costumes will be encouraged. There will be a toonie auction with Judy Hands. Excerpts will be shown from each of the 4 plays for the 200th anniversary
Promotional Material
A rack card has been developed that showcases the recreational and cultural activities to enjoy in Tay Valley Township (see attachment). It will be used in the Perth and District Chamber of Commerce and other displays inside and outside the region.
OPTIONS CONSIDERED
Not Applicable
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STRATEGIC PLAN LINK
#5 and #6 Economic Development and Cultural Programs
FINANCIAL CONSIDERATIONS
Federal grant money, Trillium grant money and reserve funds are funding the preparation of materials and attendance at the Ottawa Travel and Vacation Show and Maplefest.
CONCLUSIONS
Given the historical significance of the Township’s 200th anniversary and the opportunity for tourism and economic development it presents, staff will continue to look for ways to work with local businesses and the Sustainable Economic Development Working Group to promote the 200th Anniversary events in conjunction with the services and products local businesses and Township recreational assets have to offer.
ATTACHMENTS i) Rack card of Tay Valley’s tourism assets
Prepared and Submitted By: Approved for Submission By:
Original Signed Original Signed
Noelle Reeve, Larry Donaldson, Planner Chief Administrative Officer
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REPORT
COMMITTEE OF THE WHOLE April 5th, 2016
Report #PD-2016-06 Noelle Reeve – Planner
Lanark County Neighbours for Truth and Reconciliation Requests
STAFF RECOMMENDATION(S)
It is recommended:
“THAT, staff seek information and guidance from the Federation of Canadian Municipalities (FCM), Association of Municipalities in Ontario (AMO) and the Ministry of Municipal Affairs and Housing (MMAH) on the requests to: endorse and implement recommendations of the Truth and Reconciliation Commission pertaining to municipalities;
AND THAT, the 200th Anniversary Working Group continue to include and celebrate Algonquin history and culture as part of the 200th Anniversary celebrations.”
BACKGROUND
Lanark County Neighbours for Truth and Reconciliation made a presentation to Tay Valley Committee of the Whole on March 15, 2016. The presentation had previously been presented to the Town of Perth and Drummond North Elmsley Township (DNE) and will be presented to Beckwith Township. DNE Council received the delegation presentation as information. The Town of Perth received the delegation presentation as information and referred it to the County of Lanark Community Development Committee as it involved more than one municipality.
The Tay Valley Township Committee of the Whole received the presentation for information and directed staff to bring back a report.
The presentation contained five requests: a) formally acknowledge that the Tay Valley Township is on the unceded traditional territory of the Algonquin nation; b) endorse and implement the Calls to Action of the Truth & Reconciliation Commission; c) that the following declaration be read out at the opening of all official meetings of the Tay Valley Council and public events: “We hereby acknowledge that the Township of Tay Valley is situated on unceded traditional Algonquin territory and with this
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acknowledgement comes respect for the land, people and the unique history of the territory.”; d) that as well as recognizing the Algonquin nation’s ongoing contributions to our communities, the Township of Tay Valley takes upon itself the responsibility to include and celebrate Algonquin history and culture as part of the 200th anniversary celebration; e) And that the Township of Tay Valley issue a proclamation on June 21st National Aboriginal Day each year as an expression of an ongoing commitment to reconciliation and cultural inclusiveness.
DISCUSSION
With respect to requests (a) (b) and (c) it is recommended that further information and guidance be sought from the Federation of Canadian Municipalities (FCM), Association of Municipalities in Ontario (AMO) and the Ministry of Municipal Affairs and Housing (MMAH).
With respect to request (d) to include and celebrate Algonquin history and culture as part of the 200th anniversary celebration, the Township’s signature event - the Settler Heritage Days at the Lanark County Plowing Match – currently includes the Lanark Drum Circle. “The Drum is sacred part of Native culture and represents the first sound we hear in our Mother’s womb, her heartbeat. The songs we sing reflect native teachings and culture. Lanark Drum is open to all nations on the medicine wheel, all genders and all ages. Join us in learning traditional songs and share our truths with an open heart, without judgements.” The Planner spoke with the delegation following their presentation and stated that the 200th working group would welcome suggestions for other activities the Neighbours for Truth and Reconciliation might like to propose.
Regarding request (e) to issue a proclamation on June 21st National Aboriginal Day, the Township currently does not issue any proclamations as Council determined in the past that there are so many potential days to proclaim they chose not to proclaim any days so as to reduce workload for staff and so as not to offend anyone by missing their particular cause’s day.
STRATEGIC PLAN LINK
Strategic Priority #5 and #6 – Economic development and cultural programs can be strengthened by closer connection to the Aboriginal community in our Township. The Tay Valley 200th Anniversary Working Group has stated they would be happy to include suggestions for aboriginal activities in their activities throughout 2016.
FINANCIAL CONSIDERATIONS
None at the present. Possible training costs in the future.
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OPTIONS CONSIDERED
Option #1 – (Recommended) That staff seek information and guidance from the Federation of Canadian Municipalities (FCM), Association of Municipalities in Ontario (AMO) and the Ministry of Municipal Affairs and Housing (MMAH) on the requests to: endorse and implement recommendations of the Truth and Reconciliation Commission pertaining to municipalities and that the 200th Anniversary Working Group continue to include and celebrate Algonquin history and culture as part of the 200th Anniversary celebrations.
Option #2 – Act on some other combination or all of the requests. May be premature given the current state of the land claim negotiations.
Option #3 – Do nothing. Does not address the intention of the Truth and Reconciliation Commission to heal past injustices and move forward to create a stronger Canada.
CONCLUSIONS
The Township will look to the Federal and Provincial governments for guidance in this sensitive area of ongoing land claims.
ATTACHMENTS
None
Prepared and Submitted By: Approved for Submission By:
Originally Signed Originally Signed
Noelle Reeve Larry Donaldson, Planner Chief Administrative Officer
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REPORT
COMMITTEE OF THE WHOLE April 5, 2016
Report #PD-2016-07 Noelle Reeve, Planner
ECOSYSTEMS PROTECTION INCENTIVES
STAFF RECOMMENDATION(S)
It is recommended:
“THAT, the proposed motion in Report #PD-2016-07 - Ecosystem Protection Incentives be circulated to the Ministry of Environment and Climate Change, Scott Reid, MP, Randy Hillier, MPP, the Eastern Ontario Wardens Caucus, and all Municipalities in Eastern Ontario.”
BACKGROUND
At the March 15th, 2016 Public Meeting on proposed General Amendments to the Zoning By- law, incentives to protect ecosystem services were discussed.
Ecosystem services include:
oxygen production; air pollution removal; water filtration; treatment of water borne contaminants; moderation of extreme weather events; flood control; pollination value; maintenance or enhancement of biodiversity; resiliency to drought; cultural services through recreation opportunities; provisioning services (food, raw materials, medicine); improving the overall health of human communities; and carbon storage.
In the report Ontario’s Wealth Canada’s Future appreciating the Value of the Greenbelt’s Ecosystem Services, wetlands were valued the highest of the ecosystems assessed at $14,000 per hectare per year with forests valued the second highest at $5,414 per year.
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Incentives would go beyond the current tax reduction programs provided by the Conservation Land Tax Incentive Program or the Farmland or Managed Forest tax reductions. Incentives for protecting forests and wetlands would provide rural landowners with the ability to receive funds to maintain ecosystem services.
In other provinces and the United States landowners are provided with incentives to protect wetlands and forests for example through the Chicago Climate Exchange, Transfer of Development Rights, Conservation Resource Enhancement Program payments, etc.
DISCUSSION
Providing incentives to rural landowners for forest and wetland protection would help the province of Ontario achieve its goals in a number of policy areas including mitigating Climate Change, promoting biodiversity, enhancing economic development through tourism. The province has included the concept of carbon sequestration (in forests and wetlands) in its Climate Change Strategy released in 2015.
According to the report Ontario’s Environmental Markets Creating Price Signals to Protect Our Natural Environment, the province is currently exploring a Species at Risk Benefit Exchange to promote biodiversity.
The province currently has incentive programs for the protection of ecosystem services but they are limited or exploratory. For example, the Alternative Land Use Services (ALUS) program pays farmers to retain and reconstruct natural areas such as wetlands, grasslands, riparian areas and trees. It rehabilitates life-support processes, such as water filtration and purification, nutrient cycling and carbon sequestration, and helps restore declining biodiversity. Natural benefits include habitat for fish and wildlife including waterfowl, species at risk and native pollinator insects, cleaner air and water, and sustainable food production on working landscapes. Only farmland is eligible for the ALUS program and there is no similar program for rural forested land or wetlands.
However, Tay Valley Township believes the province should accelerate its work on incentives for ecosystem services protection and expand existing programs to include rural areas, not just farmland.
The following motion is, therefore, proposed:
“Whereas, market based valuation of ecosystem services has been undertaken in a number of jurisdictions including southern Ontario;
Whereas, market based incentives have successfully protected ecosystem services in other jurisdictions and on agricultural lands in Ontario;
Whereas, the Council of Tay Valley Township believes market based incentives to protect ecosystem services would increase the protection of ecosystem services and benefit rural residents;
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Now therefore be it resolved, that the Council of Tay Valley Township encourages municipalities throughout Eastern Ontario to call on the Eastern Ontario Wardens Caucus to lobby the province to recognize the Ecosystem values provided by wetlands and forests in Eastern Ontario so that the province can achieve its goals of climate change mitigation and biodiversity protection and rural residents can receive market valuation for the protection of ecosystem services on their properties;
And further that this resolution be circulated to the Ministry of Environment and Climate Change, Scott Reid, MP, Randy Hillier, MPP, the Eastern Ontario Wardens Caucus, and all Municipalities in Eastern Ontario”
OPTIONS CONSIDERED
Option #1 – (Recommended). Approve the proposed motion and circulate to the Ministry of Environment and Climate Change, Scott Reid, MP, Randy Hillier, MPP, the Eastern Ontario Wardens Caucus, and all Municipalities in Eastern Ontario.
Option #2 – Modify the proposed motion and circulate to the Ministry of Environment and Climate Change, Scott Reid, MP, Randy Hillier, MPP, the Eastern Ontario Wardens Caucus, and all Municipalities in Eastern Ontario.
Option #3 – Do not proceed with a motion.
STRATEGIC PLAN LINK
#5 Economic Development and #3 Environmental Management
FINANCIAL CONSIDERATIONS
None at this time.
CONCLUSIONS
Ontario lags other jurisdictions in providing access to market based exchanges to allow corporations or governments to offset impacts by purchasing ecosystem services from private land owners. Tay Valley Township believes these market based payments provide protection to ecosystem services while providing residents with value for the services they maintain of the public. Tay Valley calls on the province to accelerate its work on market based ecosystem services valuation and incentives.
ATTACHMENTS
None
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Prepared and Submitted By: Approved for Submission By:
Original Signed Original Singed
Noelle Reeve, Larry Davidson, Planner Chief Administrative Officer
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REPORT
COMMITTEE OF THE WHOLE April 5th, 2016
Report #C-2016-03 Janie Laidlaw, Acting Clerk
REQUEST TO CLOSE UNOPENED ROAD ALLOWANCE – VON MIRBACH
STAFF RECOMMENDATION(S)
“THAT, Council declares the portion of the unopened road allowance (Part 2 on RP 27R7014 0.519 acres) between Concessions 5 & 6, Part Lot 8, north of Tully’s Way, surplus to the Township’s needs;
THAT, Council agrees to proceed with the application to stop up, close and sell the said portion of the unopened road allowance as per the Road Closing and Sale Policy and call a Public Meeting;
AND THAT, the purchase price of $0.03 per square foot be accepted should the sale be finalized.”
BACKGROUND
A written request (attached) was received from Alfred Von Mirbach requesting the closure of the identified portions of the unopened road allowance.
DISCUSSION
The Clerk undertook a preliminary review.
The Applicants are requesting to close this section to allow them to access a small portion of their lands that has waterfront access on Long Lake – see attached map. The Applicants are the only landowners that have access to this portion of the road allowance.
The Applicant is in the process of submitting a severance application to sever a new lot that includes the road allowance and small waterfront portion on the other side of the road allowance.
The Planner and Public Works Department were also consulted and have no issues with this request. The Road Allowance does lead to water but is not accessible to the public.
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Staff recommends proceeding with closing the portion of the unopened road allowance requested as there are no Planning or Public Works concerns or future anticipated municipal uses.
The requestor will be required to pay all costs associated with the application, including purchase price, legal and advertising costs. A reference plan/survey already exists, the road allowance is Part 2 on RP 27R7014. A purchase price of $0.03 per square foot is recommended based on the location of the road allowance.
ATTACHMENTS i) Written Request ii) Maps
Prepared and Submitted By: Approved for Submission By:
Original Signed Original Signed
Janie Laidlaw, Larry Donaldson, Acting Clerk Chief Administrative Officer
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Portion to be closed Long Lake
Elm Grove
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CORRESPONDENCE
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COUNCIL COMMUNICATION PACKAGE March 31st, 2016
1. Lanark County: Media Release – March 9, 2016 – attached, page 2.
2. Lanark County: Media Release – March 15, 2016 – attached, page 4.
3. Rideau Corridor Landscape Strategy: Steering Committee Meeting – February 25, 2016 – attached, page 6.
4. AMO: Policy Update – Province Announces Updated Long-Term Affordable Housing Strategy – attached, page 7.
5. AMO: Policy Update – Guide to Police Services Act Consultations – attached, page 9.
6. AMO: Policy Update – 2016 Federal Budget – attached, page 28.
7. Ontario Farmland Trust: Invitation to 2016 Ontario Farmland Forum – attached, page 30.
8. Town of Richmond Hill: Resolution – Ontario Municipal Board Reform – attached, page 31.
9. Township of Montague: Resolution - Physician Recruitment – attached, page 33.
10. Ministry of Health and Long Term Care: Response Letter – Opioid Overdose – attached, page 36.
11. Ministry of Agriculture, Food and Rural Affairs: OGRA Follow Up – attached, page 39.
12. Lanark County: Media Release – March 23, 2016 – attached, page 42.
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