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Battle West District Athletic Association Spring AGM- MINUTES Tuesday, April 5Th, 2016 1:00Pm @ J.P

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Battle West District Athletic Association Spring AGM- MINUTES Tuesday, April 5Th, 2016 1:00Pm @ J.P Battle West District Athletic Association Spring AGM- MINUTES Tuesday, April 5th, 2016 1:00pm @ J.P. II 1. Call to Order: Meeting called to order at 1:20pm by Brad Nemish 2. Roll Call: Vic Stynsky: JPII, Lane Buswell: Hartley Clark, Heather Berezowski: Lawrence Elementary, Brad Nemish: Spiritwood, Eric Cawood: St. Vital, Bryan Cottini: NBCHS, Ryan Nickel: Maymont, Greg Mamer: Wilkie, Troy Snider: Kerrobert, Ryan Barnstable: Hafford, Myrna Nelson: BCS, George Tough: Macklin, Ken Parker: Unity, Kelly Schneider: Medstead, Greg Knot: Medstead, Kelvin Collier: Light of Christ, Sabrina Macdonald: Cut Knife, Chris Williamson: Luseland, Alana Kennedy: Little Pine, Dave Sandomirsky: SHSAA, Amy Laventure: Leoville, Cornell Williams: Pelican Lake 3. Adoption of Agenda: Motion made by Ken Parker to adopt the agenda, seconded by Troy Snider 4. SHSAA Report- Dave Sandomirsky Thank you to all the host sites from Battlewest Wrestling: o Entries were up in the rural areas o Discussion about possibly moving the wrestling championship back a week Hoopla o Travel was fantastic o New format went over well Executive Meeting next weekend and in May o Lots of open bids for anyone wanting to host in the fall o Deadline April 8th SIAAA leadership training April 24th? Regional Badminton May 7 in Unity Provincial Badminton May 14 Track entries due May 30th Youth Officials Conference o 6 person limit for each district o U of S June 10th Coaches Symposium August 23-24 o District funding available Graduate Letters o Please pass on the letters to your graduates regarding officiating 2016-2017 Conferences on the website after the executive meeting School Sport Week October 15-19 Update contact info for Athletic Directors on SHSAA website Coach Education: Respect in Sport, Concussion Protocol Sport Advisory Groups will be happening again. If you are interested in this please keep in mind come AGM time. Interschool Sport Policy – looking for feedback on these policies Championships 2016-2017 o Cross Country – Delisle o Curling – Mosse Jaw o 2A Boys Soccer – Prince Albert Few spots on the Executive coming open this year SHSAA AGM June 22-24 o Any “white” pages in the handbook can be changed by the executive o Any “blue” pages in the handbook can be changed by the membership . Resolutions submitted by May 11 . Awards submitted by April 30th (Merit, Service, Official, Coaches) 5. Minutes of Last Meeting (Exec. Meeting Dec. 14th, 2015): Motion made by Lane Buswell to adopt minutes of last meeting, seconded by Vic Stynsky 6. Business Arising from Minutes 6.1 Battle West Clothing o Not happening this year due to expenses from AGM 6.2 Award Nominations (Merit, Service, Male and Female Coach, Official) o Deadline for nominations is April 15th, 2016 to be sent to the President 6.3 Transgender Policy Discussion: o Will get more information at the AGM, for now we will be allowing our transgender athlete to compete in the gender they identify as 7. Correspondence Keep coaches and staff up to date with dates and information through the website 8. Reports 8.1 Presidents Report o JP II Bronze @ Hoopla o Thanks again to those who helped out with AGM o Welcome Dave to the SHSAA 8.2 Officials Commissioner Report o Basketball went well this year. It was much easier to find officials then in past years. o Make sure you fill out your officials registry on Xnet o Lots of volleyball clinics this year and a basketball clinic o Thank you for all your help identifying officials 8.3 Financial Report (see handout) 8.4 Winter Activities Report o Jr. Curling (Unity) Mixed: Spiritwood, Luseland, Unity Girls: Unity, Medstead, Spiritwood Boys: Spiritwood, NBCHS, Kerrobert Starting to see an increase in curling teams which results in issues with a 2 day bonspiel . Possible Solutions: Addition venue may be needed if entries exceed a certain number? Determine a backup host at fall meeting if we need it? Limit the number of teams? North and South playoff before districts? o Sr. Curling (Spiritwood) Boys:Spiritwood, Unity, JP II Girls: Unity 2, Unity 1, McLurg Mixed: Spiritwood, Macklin, Cutknife Some of the same issues as the Jr. Curling o Jr. Girls Basketball (J.P. II) JP II, NBCHS, Unity o Jr. Boys Basketball (Unity) JP II, Unity, NBCHS Outstanding young official (Wyatt Gibson) 9 New Business 9.1 Spring Activities (see activity rotation) o Badminton No host sites have changed from the spring Jr. Conferences Tues. April 26 No Conference 5 this year Jr. Districts Fri. April 29 Sr. Conferences Wed. April 27 Sr. Districts Sat. April 30 o Track and Field Wed/Thurs. May 25/26 Booth- Day 1 - Maymont, Day 2 – Medstead Fri. May 20th is the deadline for district entries. NO LATE ENTRIES WILL BE ACCEPTED. Midget girls have a smaller shot put (3 kg). Peewee/Bantam/Midget Girls will all throw the 3kg shot o Jr. Golf (Unity) Tues. June 7th 9.2 Fall Activities o Sr. Golf Wilkie will host at Jackfish Golf Course (hopefully Tues. 13th) 9.3 Provincial/Regional Hosts for next year(s) o Any applications coming from Battle West?? Medstead 2A Volleyball Maymont 1A Soccer 2017/2018 Spiritwood Curling 2017/2018 Hafford 2A Volleyball 9.4 Battle West 2016/2017 School Enrollment Projections (handout) 9.5 SHSAA Youth Officials Conference – June 10th and 11th in Saskatoon o 6 applicants per District (deadline is Apr. 22nd) o If we have more than 6 applicants, how do we decide? Spiritwood – 1 Medstead – 1 Kerobert – 1 or 2 Cut Knife – 3 Deadline for applications from youth officials is Fri. April 15. Send to Brad. Can access the application through the SHSAA website. 9.6 Notices of Motion o Section 2: Basketball f) Motion Passed o Section 4: Curling j) Amendment: Motioned by Ken Parker, Seconded by Troy Snider. $300.00 per District Championship host shall be paid per facility rental – if requested. In special circumstances, this dollar figure may be negotiated with the approval of the District President and the Executive. Amendment passed Motion Defeated o Section 4: Curling j) (Motion made from the floor by Ken Parker, seconded by Ryan Nickel) Be it resolved that we add: . j) $300.00 per District Championship host shall be paid per facility rental – if requested. Amendment: Motion made by Ken Parker, seconded by Brad Nemish . $300.00 per District Championship host shall be paid per facility rental or $600 if it can be held in one facility– if requested. Amendment Passed Motion Passed o Section 4: Curling (Motion made from the floor by Greg Mamer, seconded by Amy Laventure) Be it resolved that Feb. 1 be the withdrawal deadline for Jr. & Sr. curling districts. Motion Passed 9.7 Battle West Resolutions for SHSAA AGM o Greg Knot’s volleyball resolution motioned to take to AGM by Lane Buswell, seconded by Greg Mamer (with a revision to the rationale) o Motion Passed 9.8 AGM 2016 – Saskatoon - June 22-24, 2016 o Notices of Motion discussion (see 9.7) o Gift Suggestions (send ideas to Brad) o Delegates Trustee- Ron Kowalchuk? LEADS- Kelvin Collier Administrator- Greg Mamer Officials Commissioner- Lane Buswell Delegates (3)/Observers- Brad Nemish, Ken Parker, Kelly Schneider, Vic Stynsky, Heather Berezowski? Myrna Nelson, Ryan Nickel, Troy Snider 9.9 Other?? o Basketball Officiating Fees: Situation this year where 2 officials wanted SABO rate without being SABO members. Willing to pay the extra? Register officials for them? o NEED TO TALK ABOUT AT FALL MEETING 10 Election of Executive for 2016/2017 o President: Lane Buswell - Nomination made by Ryan Barnstable, Seconded by Heather Berezowski o Vice-President: Ryan Nickel – Nomination made by Brad Nemish, Seconded by Lane Buswell o Past President (one year term) – Brad Nemish o Officials Commissioner: Ken Parker – Nomination made by Brad Nemish, Seconded by Ryan Nickel o Secretary/Treasurer- Appointed o LOCCSD: Vic Stynsky – Nomination made by Brad Nemish, Seconded by Troy Snider o Independent Schools: FALL MEETING o LEADS: Kelvin Collier o The Battlefords Elementary: Eric Cawood – Nomination made by Brad Nemish, Seconded by George Tough o Member at Large: Greg Mamer – Nomination made by Eric Cawood, Seconded by Brad Nemish o Member at Large: Greg Knot – Nomination made by Kelly Schneider, Seconded by Ken Parker o Member at Large: Troy Snider – Nomination made by Ryan Nickel, Seconded by Brad Nemish 11 Next Meeting: Date TBO at J.P. II @ ?? (Possibility of having the meeting after our NB PD day in the fall 12 Adjournment: Motion made to adjourn the meeting by Greg Knot, seconded by Greg Mamer. Brad adjourned the meeting at 4:53 pm. .
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