Minutes of the 2nd Meeting in 2018 of the Agriculture, Fisheries, Commerce, Industries, Tourism and Recreation Affairs Committee of District Council

Date: 9 March 2018 (Friday) Time: 9:30 a.m. – 10:57 a.m. Venue: Conference Room, Council (“TPDC”)

Present Time of Arrival Time of Withdrawal Chairman Mr. YU Chi-wing, Ken Beginning of the meeting End of the meeting

Members Mr. CHAN Cho-leung, MH 9:34 a.m. End of the meeting Mr. CHAN Siu-kuen, MH, JP 9:33 a.m. End of the meeting Mr. CHOW Yuen-wai 9:36 a.m. End of the meeting Mr. KWAN Wing-yip Beginning of the meeting End of the meeting Dr. LAU Chee-sing Beginning of the meeting 10:39 a.m. Mr. LAU Yung-wai 9:33 a.m. End of the meeting Mr. LI Wah-kwong, Rex Beginning of the meeting End of the meeting Mr. LO Hiu-fung 10:12 a.m. End of the meeting Mr. TAM Wing-fun, Eric, MH 9:35 a.m. End of the meeting Mr. TANG Ming-tai, Patrick Beginning of the meeting End of the meeting Ms. WONG Pik-kiu, BBS, MH, JP Beginning of the meeting End of the meeting Mr. WOO Kin-man, Clement Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Beginning of the meeting End of the meeting

Co-opted Members Mr. LAM B Beginning of the meeting End of the meeting Mr. LO Chi-ping Beginning of the meeting End of the meeting Mr. MO Ka-hung, Joseph Beginning of the meeting End of the meeting

Secretary Ms. LIU Ka-man, Mandy Beginning of the meeting End of the meeting Executive Officer (District Council) 2 / Tai Po District Office (“TPDO”) / Home Affairs Department (“HAD”)

- 2 -

In attendance

Mr. CHAN Lap-wai Senior Assistant Shipping Master / North / Marine Department (“MD”) Ms. LUK Pui-man Senior Health Inspector (Cleansing / Pest Control) / Food and Environmental Hygiene Department (“FEHD”) Ms. NG Wing-yin Deputy District Leisure Manager (Tai Po) 1 / Leisure and Cultural Services Department (“LCSD”) Mr. NG Chi-keung, Barry Senior Librarian (Tai Po) / LCSD Mr. LEUNG Cheuk-ming, Rico Senior Manager ( East) Promotion / LCSD Ms. NG Sheung-han, Alice Manager (New Territories East) Marketing and District Activities / LCSD Mr. WU Tip-ming, Wilson Senior Field Officer (Agricultural Extension) / Agriculture, Fisheries and Conservation Department (“AFCD”) Ms. TSOI Wing-yan, Connie Fisheries Officer (Aquaculture Management) 2 / AFCD Mr. NG Wing-hung Senior Engineer / Tai Po / Drainage Services Department (“DSD”) Mr. AU Wai-leung, Ricky Engineer / Maintenance 1D / Civil Engineering and Development Department (“CEDD”) Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council) / TPDO / HAD Mr. CHAN Hoi-ming, Peter Senior Liaison Officer (1) / TPDO / HAD

Applicant for absence

Mr. LI Kwok-ying, BBS, MH, JP Vice-chairman

Absent

Mr. AU Chun-wah Member Mr. YAM Man-chuen Member

Opening Remarks

The Chairman welcomed the participants to the meeting of the Agriculture, Fisheries, Commerce, Industries, Tourism and Recreation Affairs Committee (“ATRC”) and announced the following:

- 3 -

(i) Mr. WU Tip-ming, Wilson, Senior Field Officer (Agricultural Extension) of the AFCD attended the meeting on behalf of Ms. WOO On-ting, Amy.

(ii) Ms. LUK Pui-man, Senior Health Inspector (Cleansing / Pest Control) of the FEHD attended the meeting on behalf of Mr. CHAN Yiu-wa, Andrew.

(iii) Mr. LI Kwok-ying, the Vice-chairman, was unable to attend this meeting due to sickness. He had submitted his notice of absence to the Secretariat. Pursuant to Order 51(1) of the TPDC Standing Orders (“Standing Orders”), the District Council (“DC”) would only give consent to a DC Member’s application for absence from meeting filed on grounds of sickness, jury service, attendance at another meeting or activity on behalf of the DC, attendance at a Legislative Council or Executive Council meeting, confinement or paternity leave. Pursuant to the above requirements, his application was approved.

I. Confirmation of the minutes of the 1st meeting of the ATRC in 2018 on 12 January 2018 (TPDC Paper No. ATR 15/2018)

2. The Chairman reported that the Secretariat had not received any proposed amendments, and as no Members proposed any amendments at the meeting, the minutes of the previous meeting were confirmed.

II. Report on the assistance provided for the agricultural industry by the Agriculture, Fisheries and Conservation Department and matters concerning the mariculture industry in January and February 2018 (TPDC Paper No. ATR 16/2018)

(1) Assistance provided for the agricultural industry by the Agriculture, Fisheries and Conservation Department

3. Mr. Wilson WU introduced Appendix I to the captioned paper and reported as follows:

(i) FARMFEST was successfully held at Fa Hui Park in Mong Kok from 12 to 14 January 2018.

(ii) Farmers operating farms of no less than 1 dau chung could apply for grant through the Farm Improvement Scheme set up under the Sustainable Agricultural Development Fund. The grant issued on a reimbursement basis would cover 80% of the cost of the farm tools purchased with a ceiling of $30,000.

- 4 -

4. Mr. YAM Kai-bong, Francis enquired whether the AFCD would provide resources or organise technical seminars to assist farmers in floriculture.

5. Mr. Wilson WU responded that farmers might apply for low-interest loans with a ceiling of $130,000 from the AFCD for the purchase of flower bulbs.

(2) Matters concerning the mariculture industry

6. Ms. TSOI Wing-yan, Connie introduced Appendix II to the captioned paper and reported as follows:

(i) Between January and February 2018, the AFCD had inspected a total of 35 fish culture zones (“FCZs”) where 10 of which were located in Tai Po District.

(ii) The AFCD did not receive any fish disease report from the FCZs in Tai Po District during the above period.

(iii) The department received one red tide report in the waters of Tai Po District during the above period. The red tide was formed by the common and non-toxic Mesodinium Rubrum. The department had reminded the fish farmers concerned to pay attention to the condition of the fish rafts and pump in oxygen in a timely manner. The red tide had now subsided and no fish death report had been received during the period.

(iv) There were a total of 120 accredited fish farms (“AFFs”) in at present, where 32 of them were located in Tai Po District. As at January 2018, the total sales volume of quality fish products (“QFPs”) had exceeded 467 000 catties.

(v) The department had arranged for Members a visit to the Fish Processing Centre of the Fish Marketing Organization (“FMO”) in Aberdeen on 17 January 2018, and liaised with the fishmongers in Tai Po Hui Market afterwards to encourage the selling of the QFPs. The department would continue to follow up on the matters concerned.

7. Members’ comments and questions were as follows:

(i) Dr. LAU Chee-sing would like to know how the total sales volume of the QFPs was calculated by the AFCD, and suggested the AFCD provide the sales volume for the two recent months in future. He also enquired whether the fish products processed by the Fish Processing Centre of the FMO were all frozen products, and if there were vendors selling the QFPs in Tai Po District.

- 5 -

(ii) Mr. Francis YAM said that the media had reported illegal fishing activities by Mainland fishing vessels in the waters of Tung Ping Chau and Tap Mun. He would like to know how the departments concerned would protect the rights of local fishermen.

(iii) Mr. LAU Yung-wai opined that the AFCD should enhance the promotion and publicity of the Accredited Fish Farm Scheme (“AFFS”), update the relevant information regularly, and encourage more vendors to sell the QFPs.

(iv) Mr. TANG Ming-tai, Patrick enquired whether the Yim Tin Tsai mentioned in the AFCD’s report referred to the waters west of Yim Tim Tsai.

8. Ms. Connie TSOI responded as follows:

(i) The total sales volume of the QFPs referred to the total amount of the QFPs sold via the FMO since the implementation of the AFFS in 2005. The department would update the figure on a monthly basis and specify the sales volume of the two recent months in the next report.

(ii) The majority of the QFPs processed by the FMO were frozen products, and fish farmers of the AFFs could opt for selling the QFPs themselves.

(Post-meeting note: The QFPs processed by the FMO also included live fish.) (iii) There were vendors and large-scale supermarkets selling the QFPs in Tai Po District, and there were also fishmongers in Tai Po Hui Market producing and selling the QFPs themselves.

(iv) The AFCD would patrol the Hong Kong waters on a regular basis and launch joint operations with the Marine Police and the Guangdong Provincial Marine and Fisheries Inspection Bureau to combat illegal fishing activities. Besides, the department would also contact the fishermen regularly for information exchange.

(v) The AFCD would collaborate with the FMO to promote the AFFS on their official websites and mobile app.

(vi) According to the current delineation of the FCZs, the waters west of Yim Tin Tsai had been delineated as the FCZ of Yim Tin Tsai.

III. Report on the quantity of refuse collected from the in January and February 2018 by the Marine Department and the Food and Environmental Hygiene Department (TPDC Papers No. ATR 17/2018 and ATR 18/2018)

- 6 -

9. Mr. CHAN Lap-wai reported that the MD collected 14.5 tonnes and 14.9 tonnes of floating refuse in the inner waters of Tai Po District in January and February 2018 respectively.

10. Ms. LUK Pui-man reported that the FEHD collected 4.002 tonnes and 4.465 tonnes of coastal refuse at Tolo Harbour in January and February 2018 respectively. 2.637 tonnes of coastal refuse were also collected by the department through the District-led Actions Scheme in January 2018.

11. Members did not have any comments or questions.

IV. Reports on the clearing of refuse and silt in River by the departments concerned (TPDC Papers No. ATR 19/2018 and ATR 20/2018)

12. The Chairman reported that an agenda item on the cleansing of was added as requested by Members at the previous meeting. Therefore, Mr. NG Wing-hung, Senior Engineer of the DSD; Mr. AU Wai-leung, Ricky, Engineer of the CEDD; and Ms. LUK Pui-man of the FEHD had been invited to attend the meeting for this agenda item.

13. Mr. NG Wing-hung reported that the DSD and the CEDD were jointly responsible for the repair and maintenance of Lam Tsuen River, in which the DSD was responsible for the clearing of sediment in the upstream of Lam Tsuen River at Kwong Fuk Bridge. The DSD cleared approximately 240 cubic metres (“m3”) of sediment in Lam Tsuen River off Tai Po Garden in November 2016. Sediment had substantially reduced since then and the amount cleared by the department in 2017 was less than 2 m3.

14. Mr. Ricky AU reported that the CEDD would regularly monitor the riverbed level of the downstream of Lam Tsuen River at Kwong Fuk Bridge, and survey the depth of the riverbed. If the riverbed level had exceeded the trigger level set by the DSD, the CEDD would assist the DSD in carrying out dredging works to keep the river unobstructed. With reference to the depth surveyed in July 2017, the downstream riverbed at Kwong Fuk Bridge had not reached the trigger level. The CEDD would continue to monitor the situation concerned.

15. Ms. LUK Pui-man reported that the FEHD collected 0.79 tonne and 0.82 tonne of refuse in Lam Tsuen River in January and February 2018 respectively. She said that the FEHD was responsible for regular clearing of floating refuse in Lam Tsuen River, and would adjust the collection frequency according to the amount of refuse found on the river surface.

16. Members’ comments and questions were as follows:

- 7 -

(i) Mr. CHAN Cho-leung suggested the FEHD contact the relevant departments for clearing if non-floating refuse had been found in Lam Tsuen River.

(ii) Mr. LAU Yung-wai enquired whether the FEHD was responsible for clearing the floating refuse in the entire Lam Tsuen River, and asked about the location where the DSD cleared the shared bicycles. He also requested a clarification on the responsible department for the clearing of shared bicycles. He further enquired whether the Environmental Protection Department (“EPD”) was in charge of the clearing of floating oil in Lam Tsuen River off Tai Po Centre, and hoped that the EPD could send representative to the meeting in future.

(iii) Ms. WONG Pik-kiu suggested adding an agenda item to follow up on the issues of odour emission and silt accumulation in Lam Tsuen River. She said that the EPD had deployed staff to inspect Lam Tsuen River and discovered that sewers had been mistakenly connected to storm drains, resulting in sewage flowing into Lam Tsuen River and the emission of odour. She opined that the DSD should re-examine all the storm drains and monitor the quality of water flowing into Lam Tsuen River on a regular basis, so as to prevent the further inflow of sewage that emitted odour. Besides, she pointed out that the significant decrease in the amount of sediment collected by the DSD in Lam Tsuen River at the end of 2017 was caused by the typhoon in August 2017 that blew all the refuse onto the slope in the vicinity. The DSD should step up the clearing of silt from once a year to once every half a year to prevent further accumulation of sediment. Other relevant departments should also strengthen the monitoring of the parking problem of shared bicycles. On the other hand, she said someone had noted that there were boats parked in Lam Tsuen River and refuse had been thrown into the river, and the Principals and parents of the schools in the vicinity had complained about the odour for affecting the health of teachers and students. As the MD had stated that it could only prosecute ships moving in the sea, the FEHD should prosecute the boat dwellers who had parked in Lam Tsuen River.

(iv) Dr. LAU Chee-sing enquired about the details of the riverbed trigger level set by the department, as well as whether the department would examine the riverbed level of Lam Tsuen River by sections and inspect the illegal discharge of sewage on a regular basis.

17. Mr. NG Wing-hung responded as follows:

(i) If no other departments could clear the shared bicycles dumped into Lam Tsuen River, the DSD would, besides conducting routine river maintenance, deploy additional manpower to remove these shared bicycles safely. From October

- 8 -

2017 to early March 2018, the department had removed over 50 shared bicycles in total.

(ii) The DSD would examine the riverbed of the upstream of Lam Tsuen River at Kwong Fuk Bridge on a regular basis. The department would arrange for clearing if a great amount of sediment had been found on the riverbed.

18. Mr. Ricky AU responded that to ensure a smooth river channel and sufficient space for flood relief, the CEDD would monitor the riverbed level of the entire downstream section of Lam Tsuen River at Kwong Fuk Bridge, and utilise heavy machinery to assist the DSD in conducting dredging works. However, clearing of refuse in the river was not within the CEDD’s scope of responsibilities.

19. Ms. LUK Pui-man responded as follows:

(i) The FEHD would collect floating refuse in the entire Lam Tsuen River, while any discovery of floating oil or non-floating refuse in the river would be referred to the relevant departments for follow-up actions.

(ii) The FEHD would prosecute anyone who littered the river under the Public Health and Municipal Services Ordinance.

20. The Chairman said that it might be more appropriate to discuss the issue of the clearing of refuse and silt in Lam Tsuen River at the Environment, Housing and Works Committee (“EHWC”) meetings. This agenda item would be handed over to the EHWC for discussion if Members of the ATRC and the Chairman of the EHWC agreed.

21. Mr. CHAN Siu-kuen, Chairman of the EHWC, agreed with the above arrangement, and opined that should be included in the scope of discussion. He suggested inviting representatives from relevant departments including the DSD, the CEDD, the FEHD, the EPD, etc., to follow up on the river clearing issue in a collaborative manner.

22. The ATRC agreed with the above arrangement.

23. The Chairman asked the departments concerned to submit reports on the clearing of refuse and silt in the rivers to the EHWC.

V. Report on the response to community activities held in January and February 2018 and the planned community activities to be held in March and April 2018 in Tai Po by the Leisure and Cultural Services Department (TPDC Paper No. ATR 21/2018)

- 9 -

24. Ms. NG Wing-yin introduced Appendix I to the captioned paper and reported as follows:

(i) The LCSD organised 146 activities in January and February 2018 with a total of 32 537 participants.

(ii) The LCSD planned to organise 96 activities in March and April 2018. Apart from ball games, dance and fitness training courses, other activities such as seminars on horticulture would also be held, with an estimated number of participants of around 2 035.

25. Mr. LEUNG Cheuk-ming, Rico introduced Annexes A to E of Appendix II to the captioned paper.

26. Mr. NG Chi-keung, Barry introduced Annexes 1 to 3 of Appendix III to the captioned paper. He reported that between January and February 2018, the LCSD organised 59 promotional activities in Tai Po Public Library with 36 302 participants in total.

27. Members’ comments and questions were as follows:

(i) Mr. LAU Yung-wai said that the Sports-for-All Carnival was hugely popular among the public and suggested the LCSD organise more activities of similar nature, and he also appreciated the LCSD for organising diversified activities. Besides, he enquired why the number of participants for activities in February 2018 was not satisfactory, given that there were over 20 000 beneficiaries for library’s promotional activities in general, and whether the library would consider re-allocating the resources to other activities.

(ii) Mr. LO Chi-ping enquired whether the LCSD would organise visits to fish rafts in Tai Po District for the promotion of fish farming culture.

28. Ms. LUK Pui-man responded as follows:

(i) The LCSD endeavoured to promote greening that, apart from the general recreation and sports programmes, activities on greening and horticulture would also be organised for the public. The department would take the level of public participation and other factors into account when considering the provision of different types of recreation and sports activities where resources permitted.

(ii) The AFCD was dedicated to organise promotional activities on fish farming, while the LCSD was mainly responsible for organising recreation, sports and greening related activities.

- 10 -

(Post-meeting note: The AFCD and the FMO organised FARMFEST and collaborate with the local fishery organisations and non-profit-making organisations on a regular basis, so as to make use of the market network to promote the local QFPs and fish farming culture. Meanwhile, no visits to fish rafts would be organised for the time being.)

29. Mr. Barry NG responded that the library was closed during the Chinese New Year and all activities were suspended, which resulted in the decrease in the number of participants for the activities held in February 2018. The library would proactively organise different activities and programmes.

VI. Report of working group

30. Mr. TAM Wing-fun, Eric, Chairman of the Working Group on Promotion and Publicity (“WGPP”), reported as follows:

(i) The WGPP held its first meeting in 2018 on 13 February 2018. The WGPP approved the co-organisation of Tai Po Celebrates the Birthday of Tin Hau Blessing Parade with Tai Po Old Market Tin Hau Temple in Tai Po Market Social Event Control Committee for the 2018-19 financial year, with the funding application of $250,000.

(ii) The WGPP would write to invite local organisations to organise other activities for the promotion of the local economy after being informed of the estimated allocation of DC Funds for the 2018-19 financial year. The WGPP agreed to include the cost for direct delivery by the suppliers to DC Members’ offices in the budget for funding applications as regards the production of promotional materials in future.

(iii) The WGPP approved to maintain the mobile app and Facebook page of Tai Po Fun, and would invite organisations to update the information accordingly. However, the adoption of Responsive Web Design would not be considered for the time being.

31. Members did not have any comments or questions.

VII. Applications for DC funds (TPDC Paper No. ATR 22/2018)

- 11 -

32. The Chairman invited Members to declare their interests regarding the 8 DC Funds applications submitted to this ATRC meeting for vetting as necessary.

33. The Secretary reported as follows:

(i) Pursuant to Orders 48(9) and 48(10) of the Standing Orders, a Member had to declare interests if he found that he had direct personal interests, pecuniary interests or other interests in an application for DC Funds under consideration, or had links with the benefitted party or the potential benefitted party.

(ii) The Secretariat had compiled a declaration form (see Annex) based on the information collected. It had set out the links between Members and the hosting, partnering or co-hosting organisations concerned.

34. The Secretary asked Members to check the information contained in the declaration form and make amendments or give supplementary information where necessary. In addition, she also asked Members to declare interests if they had any direct personal interests, pecuniary interests or other interests in the applications for DC Funds under consideration.

35. Members agreed with the information contained in the declaration form.

36. The Chairman suggested that for Members who had declared their links with the hosting, partnering or co-hosting organisations of activities, if they held substantive positions in the organisations concerned without involving any pecuniary interests or other interests, they were not required to withdraw from the meeting while the funding applications concerned were being examined, but should remain silent and abstain from resolution or voting in connection with the funding applications concerned. Nevertheless, the ATRC could ask them to provide supplementary information where necessary.

37. Members agreed with the Chairman’s suggested approach.

38. The Chairman indicated that if Members were satisfied that the 8 DC Funds applications above fell within the ambit of DC Funds, they could consider endorsing the applications.

(1) Two funding applications submitted by the Tai Po Primary Schools Area Committee of Hong Kong Schools Sports Federation

39. The ATRC resolved to:

- 12 -

(i) allocate $13,200 to the captioned organisation for organising All Hong Kong Inter-Area Primary Schools Volleyball Competition.

(ii) allocate $17,800 to the captioned organisation for organising All Hong Kong Inter-Area Primary Schools Basketball Competition.

40. The Chairman reported that the expenditure for the afore-mentioned activities would be listed under “District Schools Sports Activities” of the ATRC in the 2018-19 financial year.

(2) One funding application submitted by Tai Po District Arts Advancement Association

41. The Chairman reminded that Mr. CHAN Cho-leung and Ms. WONG Pik-kiu, who were shown holding substantive positions in the organisation concerned in the declaration of interests form, had to remain silent during the discussion and abstain from resolution or voting. The ATRC, however, could ask them to provide supplementary information where necessary.

42. The ATRC resolved to allocate $27,630 to the captioned organisation for organising School Choir Partnership Scheme Concert 2017-2018, and to waive the funding ceiling for the expenditure items marked  and  in Appendix III to the paper.

43. The Chairman reported that the expenditure for the afore-mentioned activity would be listed under “District Arts and Cultural Activities” of the ATRC in the 2018-19 financial year.

(3) Three funding applications submitted by local groups

44. The ATRC resolved to:

(i) allocate $12,000 to Shin King House Mutual Aid Committee for organising Sound of Music 2018.

(ii) allocate $12,000 to Kwong Fuk Yin Ngai Society for organising Celebration of Parents with Soft Music.

(iii) allocate $4,570 to the Owners’ Incorporation of Casa Marina II for organising the FUN Carnival 18.

45. The Chairman reported that the expenditure for the afore-mentioned activities would be listed under “Application for Other Activities” of the ATRC in the 2018-19 financial year.

- 13 -

(4) One funding application submitted by local group for co-organising an activity with the Working Group on Promotion and Publicity

46. The Chairman reminded that Mr. Patrick TANG, who was shown holding a substantive position in the organisation concerned in the declaration of interests form, had to remain silent during the discussion and abstain from resolution or voting. The ATRC, however, could ask him to provide supplementary information where necessary.

47. The ATRC resolved to allocate $250,000 to the Tai Po Old Market Tin Hau Temple in Tai Po Market Social Event Control Committee for co-organising Tai Po Celebrates the Birthday of Tin Hau Blessing Parade with the WGPP.

48. The Chairman reported that the expenditure for the afore-mentioned activity would be listed under “Promotion of Local Economy” of the ATRC in the 2018-19 financial year.

(5) One funding application submitted by the Working Group on Promotion and Publicity

49. The ATRC resolved to allocate $29,100 to the WGPP to pay for the expenditure for “the maintenance and account renewal of Tai Po District travel information mobile app”.

50. The Chairman reported that the expenditure for the afore-mentioned activity would be listed in “Tai Po District Travel Information Mobile App” under “Other Activity Plans” in the 2018-19 and 2019-20 financial years.

(6) Amendments to three activities that had secured the funding approval of Tai Po District Council

51. The Chairman reported the following amendments to activities that had secured the TPDC’s funding approval:

(i) Tai Po District Arts Advancement Association had written to change the date of the activity, Tai Po District Primary and Secondary Schools Drama Competition 2018 (i.e. from 10 February 2018 to 10 March 2018), while the total amount of funding allocation remained unchanged.

(ii) Tai Po Primary Schools Area Committee of Hong Kong Schools Sports Federation had written to inform that the All Hong Kong Inter-Area Primary Schools Athletic Competition had been called off.

- 14 -

(iii) Tai Hang Village Office had written to inform that Fui Sha Wai, Chung Sam Wai and Tsz Tong Tsuen had been added as the co-hosting organisations for the activity Tai Hang Village Chinese New Year Celebration Fun Day 2018 it co- organised with the Chinese New Year Celebration Activities Committee.

52. Members did not have any comments or questions.

Case Discussion

Case 1

53. The Chairman reported as follows:

(i) An organisation had failed to submit the reimbursement application forms and the ratified receipts concerned to the DC within 45 days after the completion of the activity. The organisation explained that it was unable to collect the receipts as scheduled, and therefore had failed to submit the afore-mentioned documents within the specified period.

(ii) Pursuant to Section 14.4(a) of the Guideline on Allocation of District Council Funds (“Guideline”), if an organisation was unable to submit the reimbursement application forms and the ratified receipts concerned to the DC within 45 days after the completion of an activity, and could not offer any reasonable explanation, the DC would deduct 10% of the total amount of reimbursement it had applied for. When submitting DC Funds applications again for community engagement activities in future, the organisation concerned would be accorded a lower priority. If the organisation concerned had subsequently secured DC Funds to take forward community engagement activities but failed to submit the accounts, supporting documents and receipts within one month after the completion of the activity again, the DC might reject all of its funding applications in future.

(iii) The afore-mentioned organisation violated the Guideline for the first time. (iv) In the similar cases recently, the ATRC had resolved to deduct 10% of the total amount of reimbursement the organisation had applied for, and warn the organisation concerned that all of its funding applications in future might be rejected if the same requirement of the Guideline was violated again.

54. The ATRC decided to deduct 10% of the total amount of reimbursement the organisation had applied for, and reminded the organisation that the reimbursement application forms and the

- 15 -

ratified receipts concerned should be submitted as soon as possible after the completion of the activity.

Case 2

55. The Chairman reported as follows:

(i) An organisation had mistakenly printed the name of its subsidiary organisation on the promotional materials of an activity. The activity was held by the organisation while its subsidiary organisation was merely responsible for the procurement process. The organisation explained that it was a careless mistake by its staff, and promised to handle with caution in future to avoid similar incidents from taking place again.

(ii) No penalty had been set out in the Guideline for the above situation. (iii) The afore-mentioned organisation had not violated the Guideline before. (iv) There was a case in which an organisation had asked its subsidiary unit to organise a DC activity. As there was affiliation between the subsidiary unit and the applicant organisation, the ATRC agreed to exercise discretion at that time and provide reimbursement in full.

56. Mr. LAU Yung-wai enquired whether the subsidiary unit of the organisation concerned was engaged in any commercial activities.

57. The Chairman responded that the subsidiary unit of the organisation concerned was only responsible for the procurement process of the activity, and was not engaged in any commercial activities.

58. The ATRC decided to accept the organisation’s explanation, provide reimbursement of DC Funds in full, and write to remind the organisation to prevent similar incidents from happening again in future.

VIII. Any other business

(1) Consultancy study on provision of sports facilities in Hong Kong – focus group discussion (TPDC Paper No. ATR 23/2018)

- 16 -

59. The Chairman reported that the Home Affairs Bureau (“HAB”) had appointed Deloitte Advisory (Hong Kong) Limited to conduct a consultancy study on the provision of sports facilities in Hong Kong. As the previous focus group discussion had been cancelled, the HAB again would like to invite two DC Members to participate in the focus group discussion, so as to express their views regarding the sports facilities in Hong Kong.

60. Mr. LAU Yung-wai and Mr. Francis YAM indicated their interest to participate in the afore-mentioned focus group discussion.

61. The ATRC agreed to assign Mr. LAU Yung-wai and Mr. Francis YAM to participate in the afore-mentioned focus group discussion.

(2) Matters concerning District Council promotional materials produced by the Working Group on Promotion and Publicity

62. Mr. Francis YAM hoped that the WGPP would report on the DC promotional materials produced last year and their quantity at the next ATRC meeting, so that Members could give their views as regards the plan for the coming year.

63. The ATRC agreed with the above suggestion.

IX. Date of next meeting

64. The next meeting would be held at 9:30 a.m. on 11 May 2018 (Friday).

65. There being no other business, the meeting was adjourned at 10:57 a.m.

Tai Po District Council Secretariat May 2018