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Social Security Safe Digital and Technology Strategy Secure Interactive 2018 – 2021 Innovative document

Social Security Scotland Digital and Technology Strategy Chief Digital Officer Division (Social Security)

2018-2021 Social Security Scotland Safe 2 Digital and Technology Strategy Secure 2018 – 2021 Innovative

Foreword

My intention with the Social Security Scotland The opportunity that comes with developing the Digital and Technology Strategy 2018-2021 is to digital and technology that drives the completely set out the approach and direction we are taking new public service for the 1.4 million people who will to develop the high level architecture and solution rely on getting the amount of money they expect, design to support the new agency, Social Security when they expect it, is exciting and a privilege. Scotland, which is based in , in delivering Scotland’s first devolved welfare system.

11 benefits are being wholly transferred, and the transition of these is challenging and complex – especially when there is a huge amount of interdependency between what is being transferred and what is remaining a UK Government responsibility, but this is also an opportunity for us to show people how the would like to see public services designed and delivered and that is with people rather than for people.

We are putting the citizen at the heart of all of our planning and design, and will be adapting and changing the technology we introduce to ensure we meet their varying needs, whist treating them with dignity, fairness and respect. Andy McClintock Chief Digital Officer The scale and intricacy involved in ensuring the Social Security Directorate safe and secure transition of these benefits into Scottish Government the new Social Security Scotland Agency cannot be underestimated. It is a process that will happen over the next few years, and will require us to take an innovative, collaborative and flexible approach as we set up the new public service, therefore this document will change and be updated over time as we evolve. Social Security Scotland Safe 3 Digital and Technology Strategy Secure 2018 – 2021 Innovative

Contents

01 Executive summary 4 02 Background and introduction 5 03 Key drivers 6 04 Digital principles 7 05 Secure by design 8 06 Solution pillars 9 07 Infrastructure 10 08 Key tenets 11 09 Architecture approach 13 9.1 Logical view 13 9.2 Integration 14 9.3 Phased delivery 15 10 Architectural principles 16 11 Innovative 19 12 People and skills 20 13 Reference architecture 21 14 Summary 22 Social Security Scotland Safe 4 Digital and Technology Strategy Secure 2018 – 2021 Innovative

01Executive summary

This document sets out the 2018-2021 Digital and As we embark on this digital and technology Technology Strategy (the Strategy) for supporting journey we have the opportunity to benefit from both the overall Programme (the Programme) that a better starting place, not a blank canvas, but will implement the 11 benefits being transferred an opportunity to adopt approaches such as from the UK Department for Work and Pensions user research, user need, usability, accessibility, (DWP), as well as the new Agency (the Agency) safe and secure by design into the very fabric of for Social Security in Scotland which is based in our architecture, from the outset and not as an Dundee. afterthought.

The initial focus of the Strategy is to develop the This is a multi-year journey that we cannot high level architecture and solution design to underestimate in terms of scale and complexity, but support the programme in the delivery of wave one also the real impact we will have on citizens if we and subsequent deliverables, in particular the Low deliver poor solutions or fail to pay people on time, Income Benefits (LIB) phase of work. every time.

Building on the Agile Discovery engagements in We cannot, and will not, do this alone or become late 2016 and early 2017 with the support from too reliant on the commercial sector to deliver and the Scottish Government Procurement and Digital sustain a technology estate for the Social Security Directorates, the Chief Digital Officer Division was Agency. We will be mindful of the legacy of people established and has commenced detailed technical and systems costs as we move through programme analysis with programme, digital, and policy delivery into long term agency operations. colleagues to explore the most achievable solution outcomes to meet Ministerial commitments and Our own digital and technology staff will learn from ensure that transfer of powers is smooth and not both suppliers and technology specialists who will detrimental to the people of Scotland. be with us only for as long as necessary. To achieve this we have to recognise the competitive digital Through the engagement of experienced skills market, particularly in Scotland and we will market resources and extensive dialogue with create an environment which encourages innovative the Department of Work and Pensions (DWP), and enthusiastic professionals to spend part of their significant work has been undertaken to determine career in the most challenging and exciting area of the complexity of the legacy UK welfare systems government transformation for many years. that stems back decades, and consider potential solutions to deliver the 11 benefits to the citizens Finally, we will create an overall architecture which of Scotland based on a user focused approach will have loosely coupled components that can and with dignity and respect embedded into our be interchanged as technology evolves with the delivery model. involvement of multiple solutions and suppliers, reducing vendor control which could restrict our future platform and product choices. Social Security Scotland Safe 5 Digital and Technology Strategy Secure 2018 – 2021 Innovative

02Background and introduction

The devolves a wide range of This document is the 2018-2021 Digital and powers, most notably powers over welfare benefits Technology Strategy (the Strategy) supporting the and employment support. These powers currently Social Security Directorate (SSD) in the delivery cover around 1.4 million people and amount to of the programme to support the 11 devolving around £3.3 billion.1 benefits and the establishment of the new Agency for Social Security (the Agency) in Scotland. It The Scottish Government has announced the will also consider technical operational support creation of a new Agency to deliver social security arrangements post implementation. to the Scottish people, based in Dundee with a second location in . It will be one of It is vital that we have the right approach to the largest executive agencies of the Scottish considering, designing and implementing technical Government and will employ at least 1,500 staff by solutions to enable the safe and secure transition of the time all devolved benefits are being delivered. the welfare benefits from the UK Government to the Scottish Government. The scale of this undertaking requires significant investment and deployment of resource in terms The history, legacy and inter-dependency of the of people, time, funding, knowledge, systems and existing benefit systems currently used by the UK services. This is reflected in the Minister for Social Department of Work and Pensions (DWP) cannot Security, , MSP, statement to the be ignored. We will have an ongoing requirement on 27 April 2017: to work alongside their systems as they cannot administer reserved benefits and we cannot “This is a challenging time. It is, as Audit Scotland administer devolved benefits in isolation. said, an ‘exceptionally complex task’.2 The ability to exchange information with DWP This is an exciting and complex opportunity which about benefit entitlement is not short, medium or will require an innovative, flexible and collaborative long term, it has no end point as long as social approach to deliver a world class service. security responsibilities are split between the two governments. This is a constraint that both social security and DWP have to accept and work with, but equally it will allow both organisations to manage their welfare obligations effectively.

1 https://news.gov.scot/news/final-vote-on-social-security-scotland-bill 2 https://news.gov.scot/speeches-and-briefings/social-security-agency Social Security Scotland Safe 6 Digital and Technology Strategy Secure 2018 – 2021 Innovative

03Key drivers

The safe and secure transition of the 11 devolved Through our continuous working with policy, benefits to Scotland, through the programme and programme and agency colleagues, we will into the remit of the new Social Security Agency, is maintain an awareness and adaptive approach to one of the primary drivers that will influence what changing the technology we introduce, with the level of technology is deployed initially. varying needs of the citizen at the forefront of our planning and design. Secure by design will be at the heart of all digital and technology solutions that we introduce and The technology required to build and sustain the maintain. By embedding security and cyber payment of benefits is on a scale that has not been protection into the fabric of our architecture and attempted previously in Scotland. Learning from design we will seek to gain the confidence of other major ICT initiatives in recent times our focus citizens, and their trust in the Scottish Government, will be on Reuse, before Buy, before Build as we to deliver the devolved benefits with payments consider the most cost effective approach and made on time, every time. lower risk to technology implementation.

We will introduce technology solutions that are We live in an evolving digital world and will ensure designed and implemented with user centred focus that the Digital First Standard is at the forefront of at their core. Through the engagement of users our strategic thinking and solution designs. The from the Experience Panels, we will involve those early engagement with the Scottish Government with real experience of previous welfare systems Digital Directorate that helped shape the initial user in the design, usability and testing of systems that research and usability approaches, will continue will underpin the operations of the benefits being through the life of the programme and throughout delivered by the Agency. the duration of this strategy.

We recognise that citizens will require options and There is an aspiration to create an integrated benefit choices for how they interact with the Agency and solution where information is captured once and we will pursue a multi-channel approach to ensure processed many times. that those who cannot, or choose not to adopt digital methods will not become isolated through technology.

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04Digital principles

We will pursue alignment with the Digital First In line with the Scottish Government Digital Standard in all the technology solutions we adopt or Strategy, we will adopt a Cloud First approach introduce. and store our data within secure UK facilities in line with our risk appetite. Working with our Through engagement with the Scottish Government delivery partners, we will ensure that the data of Digital Directorate, we will ensure our approach of our clients is protected at all times in line with ‘Digital as Appropriate’ is underpinned by a focus government information security requirements on user needs and services that are both accessible and industry best practice. and usable. With a focus on reuse where appropriate, we will As the programme to deliver the transition of the 11 seek to both consume existing services or digital benefits progresses, skilled user research resources assets and share our own components with other will be embedded into the teams that are focused parts of the public sector where there is interest on service design and service delivery. and alignment. Our focus will be on components, services, and contracts that are available in both When solutions are fully tested with citizen Scotland and the wider UK landscape. involvement, we will seek regular feedback on their suitability and fitness for purpose. Our technology Our approach to data driven services will be in will change over time and it is important that we line with those set out in the Digital First standard continue to engage citizens on this journey so that and we will use this evidence to evaluate the we do not lose sight of the user need or impact of performance and effectiveness of the solutions technology evolution. we deploy, seeking to continuously improve the end product for the citizen within the realms of As the new Agency comes into operation and affordability and sustainability. solutions are deployed to help citizens, we will need to remain sensitive to potential legislative changes The teams within the remit of the Chief Digital that will require technology to adapt whilst still Officer will have a combination of skills and needing to be user focused and responsive to the experience to support the ongoing operational varying needs of citizens. lifecycle of technology in what will be a multi- vendor environment. They will draw on experience and expertise from the wider digital profession in Scotland and share their own knowledge with others.

All of our expenditure in technology will be underpinned with appropriate investment cases proportionate to the spend value and any commercial commitment. Social Security Scotland Safe 8 Digital and Technology Strategy Secure 2018 – 2021 Innovative

05Secure by design

Our solutions will adopt a secure by design ethos. The understanding and use of such techniques and One of our service design principles states that how they are employed in a system’s production will “security will be a critical element of the new service significantly decrease our chances of exposure. – we will hold information safely, and we will ensure that the people who work in the agency and the Our solutions will throughout their entire lifecycle people who use it are safe.” be subject to security assessment at every stage. Security will be built into the fabric of the social The design phase of software development or security systems in Scotland, from design and customisation provides the foundation for secure development, through testing and continuous software, minimising the security risks within improvement, to operationally live through to systems. Our emphasis on building security into our eventual decommissioning – security will be a key solution addresses the tendency for security to be factor at every stage. an afterthought in the development of ICT solutions. We will work in partnership with the UK National Our approach to developing the social security Cyber Security Centre, the national technical solution is to ensure that the technology authority for cyber security, to ensure that our risk components, software and hardware, that make managed approach to solution development aligns up the solution, are as free of vulnerabilities and with current thinking and the modern approach to resilient to attack as possible and we will employ a the government security policy and practice. number of measures to achieve that aim, such as:

• Implementing secure software development processes; • Ensuring continuous testing; • Aligning with both government and industry best practice; • Conducting threat analysis; • Deploying static and dynamic source code scanning tools; • Utilising penetration testing and vulnerability assessment skills. Social Security Scotland Safe 9 Digital and Technology Strategy Secure 2018 – 2021 Innovative

06Solution pillars

Our solutions will be built around the principles of Underpinning all of the above are a combination of tackling poverty and inequality through treating people, processes, and systems which will support citizens with dignity and respect. the programme initially and then agency operations in the longer term. As we focus on the safe and secure transition of 11 benefits to Scotland, we will ensure that secure by design is integrated to the fabric of our architecture from the outset with the digital first standard alignment clearly in our sights at all times.

Dignity, Tackling fairness poverty & & respect inequality

Safe & secure Secure Digital transition by design first

People Process Systems Social Security Scotland Safe 10 Digital and Technology Strategy Secure 2018 – 2021 Innovative

07Infrastructure

As we support the delivery of the programme and then the operational status of the agency, we will make use of existing infrastructure and services that already exist in both Scotland and the wider UK public sector.

We aim to make use of SCOTS Connect desktop Desktop services, as they already provide accredited connectivity to the Public Sector Network (PSN) services through a range of components including secure managed devices and mobile connectivity. We will consume this as a shared services customer through the Scottish Government Digital Directorate.

The PSN offers a UK wide accredited network PSN which we will adopt for cross government communications and data exchange in a secure manner.

The Scottish Wide Area Network (SWAN) is SWAN available across the country and offers us the ability to build resilient connectivity between both agency locations in Dundee, and Glasgow, as well as a secure communication reach into other delivery partners, including Local Authorities and Health via existing infrastructure. Social Security Scotland Safe 11 Digital and Technology Strategy Secure 2018 – 2021 Innovative

08Key tenets

We will focus on user needs, whether that is a User centric citizen or an internal user. Increasing elements of IT are commoditised. The Commodity use of commodity enables value to be delivered early and frees up resources to be focused first on value add activities. We will adopt a Cloud First approach and design our data hosting requirements in line with our risk appetite. We will design and implement a loosely coupled Loosely and component based architecture which will allow us to respond quickly to change in coupled technologies and organisational needs over time. We will consider the use of interoperable open Open standards to promote openness and portability, reducing vendor lock-in. It will provide us standards with greater choice around tools, people and processes. This should help to lower risk and increase innovation. Manual processes and interventions add time, Automated cost and risk. We will embrace automation to allow for repeatable builds of software defined environments from templates, automation scripts, frequent release cycles and support for continuous delivery. We will introduce solutions that automatically Self-healing detect and recover from failure with minimal manual intervention. Errors will be handled in a controlled fashion, allowing systems to continue to operate normally (graceful degradation). We will implement best practice ‘design for availability’ patterns. Social Security Scotland Safe 12 Digital and Technology Strategy Secure 2018 – 2021 Innovative

Key tenets 08(continued)

We will make use of auto-scaling to enable our Auto-scaling solutions to scale capacity up to meet demand spikes and back down when not needed. Cloud hosting of our infrastructure will support us in this domain and we will only pay for what we use. We will build solutions that do not have single Resilient points of failure. We will build solutions that handle requests in Real-time real-time, reducing the need for batch-based processes. We will use an Application Program Interface (API) API first approach for the reuse of other governments systems, such as those in DWP to further endorse our loosely coupled architecture. We will expose our services and data using standard APIs to allow wider government to develop new services on top of ours, compliant with the General Data Protection Regulation (GDPR). We will provide online services as part of a wider, User services user-focused service offering. As we encourage this channel shift we will be mindful of citizens who cannot or do not always wish to use digital channels.

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9.1 Logical View

The IT solution will be based on a number of loosely coupled business services. These services will be delivered by supporting IT components that will 09Architecture evolve over time. Flexibility to decouple and ease of replacement will be key factors in the selection of IT approach solutions.

Channels Domains

Customer Trace customer

Digital Screening

Citizen Telephony Evidence capture Citizen

Paper Benefit assessment

Payments Payment calculation

Notifications Claim management Users Files Office Common services access Messages SSA Validation SSA users Mobile ID & V services users Reports Document management Partners Debt management API Other services Other Fraud Audit government & error & MI government department File department Local services Local authority Make payments authority External External partner Output management partner Banks Banks Social Security Scotland Safe 14 Digital and Technology Strategy Secure 2018 – 2021 Innovative

09Architecture approach

In the short-to-medium term, there will be a 9.2 Integration requirement to deliver a number of complex, The target solution will be comprised of a number scalable and secure interfaces to external of distinct benefit processing applications, a organisations, particularly the DWP. Case Management System and a number of related support components. These solutions The integration solution will require a consistent and may be distributed across a number of hosting secure mechanism for file and message integration. environments. The diagram below is a logical overview of an integration platform that will be developed independently from the benefit solutions and will support integration from any Scottish Government source to and from any external organisations.

SG SSA Enterprise

DWP Data Certificate/Key Transformation Management

HMRC

CMS PSN

Messaging PSN Other Gateway DMZ Government Departments

Secure FT Adaptor Local Gateway authorities

API Gateway Internet DMZ Health

Internet

Commercial SG Data Social Security Digital Safe 15 and Technology Strategy Secure 2018 – 2021 Innovative

9.3 Phased Delivery The devolution of benefits will transform the delivery organisation and IT from the baseline DWP solution to a target Scottish Government delivery model.

The diagram below outlines the interim steps that will be considered on a case-by-case basis to de- Architecture risk delivery while meeting the key business drivers. 09 Interim steps are optional but will be considered approach where appropriate.

Devolution Roadmap

Baseline SG Accounting SG Business SG Operations SG Core IT Target Change

Business • All benefits • All benefits • All benefits • Devolved benefits • Devolved benefits • Devolved benefits administered administered administered administered by the administered by the administered by the by the DWP by the DWP by the DWP Scottish Government Scottish Government Scottish Government operational teams operational teams operational teams Social Security Agency Social Security Agency Social Security Agency

Applications • Applications are hosted • Applications are hosted • Applications are hosted • Applications are hosted • Core benefit applications • All benefit applications & managed by the DWP & managed by the DWP & managed by the DWP & managed by the DWP are hosted & managed by and supporting services the Scottish Government are hosted & managed by • No special requirements • Scottish payments made • Scottish payments • Scottish payments the Scottish Government for Scotland or via CPS and accounted made via CPS and made via CPS and • Continued re-use of Scottish cases for separately from DWP accounted for accounted for shared services hosted • Payments made using separately from DWP separately from DWP by DWP, e.g. CIS, CPS for SG strategic payments payments, DRS etc. platform • Scottish benefit rule • Scottish benefit rule changes are embedded changes are embedded • Minimal DWP interaction, in DWP systems in DWP systems e.g. to report change of country

Data • All Scottish customers • All Scottish customers • All Scottish customers • All Scottish customers • All Scottish customers and • All Scottish customers and and claims managed via and claims managed via and claims managed via and claims managed via claims managed by Scottish claims managed by Scottish DWP systems DWP systems DWP systems DWP systems Government Systems Government Systems • Personal details mastered • Personal details mastered by the Scottish Government by the DWP Social Security Scotland Safe 16 Digital and Technology Strategy Secure 2018 – 2021 Innovative

The Digital and Technology Strategy is underpinned by a set of technology architecture principles, that Architectural will provide more detailed guidance as we move 10 beyond the first wave of deliverables under the principles programme.

Technology solutions will be based on Long-term strategic intent not on short-term aims, although solutions will evolve from Minimum focus Viable Product (MVP) to full strategic implementation.

Technical diversity will be managed through a Technology Design Authority in order to control complexity and cost.

Where business requirements allow, Commodity commodity solutions will be our preferred first solutions option, including reuse where possible.

Technical solutions will be as simple as Simple possible. Where technical complexity exists it will be self-contained and hidden whenever solutions possible and economically viable.

Solutions will be loosely coupled and Flexible component based by design in order to provide flexibility, scalability, and future by design adoption of emerging technologies. Social Security Scotland Safe 17 Digital and Technology Strategy Secure 2018 – 2021 Innovative

10Architectural principles (continued)

Application & Technology Services, Processes Exploit metrics and Components will be measured to enable appropriate monitoring, cost calculation and informed decision making.

Solutions should provide and/or consume Reusable services that are reusable across the agency. services

Processes will be automated end-to-end Automated including integrations with delivery partners processes wherever possible.

Services will be built focused on the needs of User-centric the users consuming the service. This covers citizens, third-party partners and internal agency staff.

Data must be business relevant and managed Data relevance in accordance with current legislation.

Data definitions and vocabularies will be Data consistent throughout the Agency. vocabulary Social Security Scotland Safe 18 Digital and Technology Strategy Secure 2018 – 2021 Innovative

10Architectural principles (continued)

All data will have a master copy providing a Master data ‘single source of truth’.

Security will be embedded into business Secure requirements, business logic, application, data by design and technology.

Non-functional requirements should be Non-functional treated with the same level of importance as requirements functional requirements.

Infrastructure and applications will be Continuous designed to support continuous and deployment automated deployment.

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11Innovative

As the strategy progresses and we start to deliver With the potential for a significant number of mobile the initial wave of benefits, we will work closely staff, we will work closely with all stakeholders to with key agency staff and representatives from consider what equipment, connectivity, and working the Experience Panels to explore where we can methods can be explored, but always within the introduce innovation into both our solutions and scope of ‘safe and secure’. our operations. As part of business continuity planning, we need to Recognising that for some, a digital only approach consider the most resilient options and measures for engagement may not be possible or acceptable. that can be invoked rapidly, in the event of a serious We will continue to evaluate what we can do incident or business impact to one of the agency through multi-channel options to improve the key locations. experience for citizens, our delivery partners, and the agency operations.

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12People and skills

Our Digital and Technology Strategy will rely heavily The challenge of delivering the devolved benefits on internal skills and capability. We already know and building new technology platforms will have a that the availability of digital skills in the UK public significant impact on the number and types of jobs sector are in short supply, high demand and the we need, the skills our people require and on other particular situation is no different in Scotland. things like grade mix. We want to maximise the potential of the people we already have and grow The programme to deliver the 11 devolved benefits our own internal capability through investment in represents a major career opportunity for digital and them. ICT professionals to join the Social Security journey and spend part of their developing career with us. We will create a blend of technical and commercial We are creating an environment where the scale capabilities within our people to manage a and pace of technology delivery will appeal to many technology environment, which is likely to involve professionals from within and outside the public numerous suppliers and solutions. sector. To manage this landscape and have a lower As we continue to recruit staff in line with the dependence on vendors, we will bring in people programme schedule, we will be mindful of the who can understand technology and long-term talent pool from which we are drawing and look contract management, working closely with to minimise the impact on other public sector procurement colleagues. Commercial acumen organisations, who lose staff that are attracted to combined with technical expertise is a necessary our opportunities. skill that we must develop within the agency.

Beyond the life of the programme, technology As the strategy progresses we will make use of all development and operations will transfer into the available recruitment channels and opportunities agency and we will be mindful of the legacy of to bring in the correct expertise and skills to help people that will be required in a different operating us on the journey. This will involve a combination model to that of the programme. of permanent, fixed-term, and interim resources but always with public value in the forefront of our We seek a working environment (people, minds. management, processes, systems, tools, and buildings) which supports the civil service values and behaviours of today.

We will create an environment where an individual can make a difference and where our people feel valued. We want people to feel proud of being part of Social Security in Scotland and focused on providing an outstanding service to citizens. Social Security Scotland Safe 21 Digital and Technology Strategy Secure 2018 – 2021 Innovative

13Reference architecture

We will communicate and share our reference architecture across the agency.

Technology Reference strategy architecture Corporate strategy

Application Technology Technology patterns patterns principles

Technology Technology Technology radar catalogue objectives

Horizon scanning

• Reference architecture contains the building • When we deploy our new services, we always blocks for solutions, providing consistency and lay the foundation for our transformation and forming the basis for sound governance. new technology. Changes to the technology estate are limited to legislative delivery (based on • Reference architecture continually refined and timescales), changes required for transformation maintained through the Technology Strategy and or essential upgrades such as security Business Strategy, horizon scanning and feedback compliance. from solution operations, ensuring it remains relevant, pragmatic and deliverable, and supports the needs of the organisation. Social Security Scotland Safe 22 Digital and Technology Strategy Secure 2018 – 2021 Innovative

14Summary

We will focus our immediate efforts, planning, Key and delivery in support of the safe and secure transfer of the devolved benefits through the drivers programme.

Safe and secure will be at the heart of everything we architect, design and implement, either ourselves or with our delivery partners.

User focus, usability and accessibility will drive the solutions that we introduce or implement.

We will pursue alignment with the Digital First Standard throughout the duration of this strategy and its successor.

Reuse, before Buy, before Build, will be our primary approach to the introduction of technology and solutions.

A number of key tenets underpin how the Our Social Security systems and solutions will be systems created and implemented. Our target architecture is designed to for the reuse of services and maximum use of commodity technology. It consists of components that can be updated or replaced over time. Our Cloud first approach for systems that underpin the benefit operations of the agency will support high availability, scalability and a cost effective operating model, which will be driven on the actual processing and storage usage. Social Security Scotland Safe 23 Digital and Technology Strategy Secure 2018 – 2021 Innovative

Summary 14(continued)

We will create a professional digital Our environment that enables people to make a difference and feel valued. Recognising the people skills challenge, we will invest in up-skilling our staff to deliver the changes, whilst recruiting people with a focus on technical skills. All key solutions and components will be introduced and managed predominantly by our own staff.

We will adopt the most appropriate process Our for delivering and supporting our solutions for the agency as it evolves into a fully operational process state. Our reference architecture will guide and inform new solutions and the enhancement of existing services. The Business Technical Design Authority governance processes will facilitate decision making and encourage innovation, whilst maintaining oversight and adherence to the core business and legislative drivers. © Crown copyright 2018

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