Sponsorship & Advertising Opportunities
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NEW ORLEANS, LA NOVEMBER 9 –12, 2019 SPONSORSHIP & ADVERTISING OPPORTUNITIES Pam Russell Exhibits Coordinator — Meetings & Convention Department American Association for Respiratory Care Email: [email protected] | www.aarc.org Phone: 972.243.2272 INTRODUCTION A FIRST CLASS EVENT AARC Congress attracts top respiratory therapists, physicians, healthcare providers and companies from around the U.S. and over 25+ countries. CONGRESS DAYS Saturday, November 9 through Tuesday, November 12 EXHIBIT HALL DAYS AND HOURS Saturday, November 9 Enhance Your Exhibit With Sponsorships 10:30am - 4:00pm Congress sponsorships extend your presence beyond Sunday, November 10 the exhibit booth. With sponsorships you’ll reach the 9:30am - 3:00pm active-buying respiratory care professional throughout the convention center...in the hotels...even back at Monday, November 11 their hospitals after the show. 9:30am - 2:00pm SPONSORSHIPS THAT FIT YOUR GOALS AND BUDGET Choose an Individual Choose Multiple Design Your Sponsorship Sponsorships Own Sponsorship 1Showcase your brand and 2Multiple sponsorships 3Let us know if you have boost exhibit hall booth make big impressions for a sponsorship idea for traffic with an individual your brand and reassure the AARC Congress. sponsorship. AARC buyers that your brand The AARC is always Congress sponsorships is an industry leader. open to new ideas. display your brand strength Guarantee your Congress Contact: Doug Laher in the industry and brand dominance and at [email protected] or increase the awareness of odds of increasing your 972-406-4698 your company’s purpose. booth traffic. ALL RATES ARE SUBJECT TO CHANGE WITHOUT NOTICE. 2 TABLE OF CONTENTS: SPONSORSHIP PROSPECTUS EVENT SPONSORSHIP ADVERTISEMENT – DIGITAL AARC Welcome Party ..................... 4 Congress Advance Program Online – Display Ads ............................12 Keynote Address ......................... 4 Email Blast to Congress Attendees .........12 Closing Ceremony ....................... 4 Congress eNews ........................13 SYMPOSIUM SPONSORSHIP AARC Congress Event App ................13 Sunrise Symposium ...................... 5 ADVERTISEMENT Breakfast Symposium ..................... 5 MEDIA BASED Lunch Symposium ....................... 6 AARC TV ..............................14 Lecture/Symposia Sponsorship ............. 6 ADVERTISEMENT SIGNAGE PRINT/PUBLICATIONS BANNERS/FREESTANDING Final Congress Program ..................15 Exhibit Hall Aisle Signs .................... 7 Gazette Advertising (Onsite News Digest) ...15 Registration Kick Panels ................... 7 Gazette – Front Page Banner (Footer) Ad ....16 Convention Center Hanging Banners ........ 8 Belly Band Advertising – Event Schedule Board/Tower ............... 8 Final Congress Program ..................16 Freestanding Signs (Meter Boards) .......... 8 Attendee Bag Inserts ....................16 SIGNAGE HOTEL VISIBILITY & BRANDING ENVIRONMENTAL Hotel Room Door Hangers ...............17 Advertising Tower ....................... 9 Room Drops ...........................17 Escalator Runner ........................ 9 Hotel Room Key Sponsorship .............17 Escalator Balustrades ..................... 9 QUICK REFERENCE GRIDS MISCELLANEOUS By Category ...........................18 Satellite Exhibit Booth ...................10 By Location ............................23 Modular Meeting Rooms .................10 By Investment ..........................28 PROMOTONAL PRODUCTS Attendee Bag ..........................11 Attendee Badge Lanyard ................11 Promotional Product ....................11 Attendee Pen ..........................11 CLICK TO NAVIGATE Click on all page numbers, TOC , email and web addresses for direct links. 3 SYMPOSIUM SPONSORSHIP Sponsorships Build Awareness and Ongoing Visibility Reinforce your message – make your brand memorable outside the exhibit hall. SPACE RESERVATION AARC Welcome Party DEADLINE: Monday, Sept. 16, 2019 LOCATION: Convention Center MATERIALS DUE: DETAILS: N/A ■ This is a great way to thank meeting attendees for their business and reinforce your brand with future and potential customers INVESTMENT: ■ Full page advertisement in Congress Final Program Custom pricing. ■ One-sided meter board recognizing your sponsorship Doug Laher at 972-406-4698 ■ Lighted company logo (GOBO) on stage behind entertainment or [email protected] ■ Company representative can address the audience from the stage ■ Corporate representation to welcome attendees at the event is recommended SPACE RESERVATION Keynote Address DEADLINE: Monday, Sept. 16, 2019 LOCATION: Convention Center MATERIALS DUE: DETAILS: N/A ■ This Keynote address sets the stage for the information and technology of the next four days of the AARC Congress INVESTMENT: ■ Welcome remarks on stage by corporate representative $15,000 ■ Leaderboard ad in on-line Congress Advance Program ■ Recognition in on-line and print versions of Congress Final Program CONTACT: ■ One-sided meter board in convention center Doug Laher at ■ Logo displayed on iMag screens in room 972-406-4698 or [email protected] ■ Recognition in Pre and Post Congress AARC Times print and digital editions ■ Recognition from lectern at event SPACE RESERVATION Closing Ceremony DEADLINE: Monday, Sept. 16, 2019 LOCATION: Convention Center MATERIALS DUE: DETAILS: N/A ■ Welcome remarks on stage by corporate representative ■ Leaderboard ad in on-line Congress Advance Program INVESTMENT: ■ Recognition in on-line and print versions of Congress $10,000 Final Program ■ One-sided meter board in convention center CONTACT: ■ Logo displayed on iMag screens in the room Doug Laher at 972-406-4698 ■ Recognition in Pre and Post Congress AARC Times print and digital editions or [email protected] ■ Recognition from lectern at event TOC 4 SYMPOSIUM SPONSORSHIP SPACE RESERVATION Breakfast Symposium DEADLINE: Contact Doug Laher for the LOCATION: deadline at 972-406-4698 Headquarters Hotel or [email protected] DETAILS: MATERIALS DUE: ■ Increase visibility for your products Bag Insert to ■ This sponsorship puts your message and product in front fulfillment Center of a targeted audience in a credible environment by Thursday, ■ Signage promoting the event in the convention center Oct. 10, 2019 ■ Exposure in the on-line Congress Advance Program ■ Symposium does not compete with any other Congress event INVESTMENT: ■ AARC will direct market and advertise the event to AARC $25,000 membership/Congress attendees Enduring content options available through AARC ■ Sponsorship includes complimentary meeting space LMS starting at $20,000 “SPONSOR RESPONSIBILITIES” ■ Course content, title, description, learning objectives and faculty CONTACT: ■ CRCE application Doug Laher at ■ Financial responsibility: 972-406-4698 – Food & Beverage or [email protected] – Audio Visual – Faculty travel and honoraria ■ Registration and roster management BONUS: ■ Free 8 ½ x 11 bag insert in the Congress attendee bag. ($3,000 Value) (Print, design and shipping costs are sponsor’s responsibility.) Complimentary Room Rental SPACE RESERVATION Sunrise Symposium DEADLINE: Contact Doug Laher for the LOCATION: deadline at 972-406-4698 Headquarters Hotel or [email protected] DETAILS: MATERIALS DUE: ■ “Set it and forget it” - Sponsor provides topic, course description, learning objectives, CRCE application and faculty Bag Insert to Fulfillment Center ■ Turnkey option includes everything from breakfast symposium by Thursday, sponsorship PLUS the following: Oct. 10, 2019 ■ Buffet breakfast for up to 225 attendees ■ “Standard” audio visual INVESTMENT: ■ Faculty travel, lodging and honoraria $40,000 ■ Registration management ■ Roster management CONTACT: BONUS: Doug Laher at 972-406-4698 ■ Free 8 ½ x 11 bag insert in the Congress attendee bag. or [email protected] ($3,000 Value) (Print, design and shipping costs are sponsor’s responsibility.) ■ Complimentary Room Rental TOC 5 SYMPOSIUM SPONSORSHIP Sponsorships Build Awareness and Ongoing Visibility Reinforce your message – make your brand memorable outside the exhibit hall. SPACE RESERVATION Lunch Symposium DEADLINE: Contact Doug Laher for the LOCATION: deadline at 972-406-4698 Convention Center or [email protected] DETAILS: ■ Lunch symposia are great venues, which allow your company to MATERIALS DUE: showcase its clinical prowess and superiority with attendees Bag Insert to Fulfillment Center ■ Similar to the breakfast symposium but with a by Thursday, much larger audience Oct.10, 2019 ■ Sponsor selects content, faculty and whether or not you want it accredited for CRCE ■ Signage promoting the event in the convention center INVESTMENT: $27,500 + Enduring ■ Exposure in the on-line Congress Advance Program SOLD content options available ■ Registration for the symposium is housed on your through AARC LMS company website starting at $20,000 ■ Session does not compete with any other Congress event ■ AARC will direct market and advertise your CONTACT: even to AARC membership/attendees Doug Laher at ■ Sponsor is responsible for all associated expenses 972-406-4698 or [email protected] BONUS: ■ Free 8 ½ x 11 bag insert in the Congress attendee bag. ($3,000 Value) (Print, design and shipping costs are sponsor’s responsibility.) ■ Complimentary Room Rental Lecture/Symposia Sponsorship SPACE RESERVATION DEADLINE: Contact Doug Laher for the LOCATION: deadline at 972-406-4698 Convention Center or [email protected] DETAILS: ■ Promote your company as a leader in the respiratory care MATERIALS DUE: industry by sponsoring an AARC quality educational program TBD ■ Sponsoring an AARC Congress Lecture/Symposia