AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, December 3, 2015 Meeting: 4:30 PM Rivers Dining Room - TTC, Canada Education Park Campus, Chilliwack

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. 1. WELCOME from the CHAIR (4:30) . 2. PRESENTATIONS (4:30 - 5:30) . 2.1. Updates from Community Leaders  Laurie Throness, MLA - Chilliwack-Hope . 2.2. UFV Faculty of Health Sciences - Joanne MacLean, Dean . 3. CALL TO ORDER (5:30 - 5:35) . 3.1. Agenda, 2015 12 03 THAT the Agenda for the 2015 12 03 meeting of the UFV Board Public session, be approved, as presented. . 4. PRESIDENT'S REPORT (5:35 - 6:15) . 3 - 22 4.1. Written Report . 4.2. Verbal Report  China Trip . 5. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS (6:15 - 6:20) . 6. INFORMATION ITEMS (6:20 - 6:25) . 6.1 Brought forward from 2015 10 01 Board In Camera Session . 23 - 26 6.1.1 Board of Governors' Annual Work Plan - Updates, Approved . 27 - 29 6.1.2 Annual Board Education Plan for 2015/16, Approved . 7. PUBLIC COMMENTS (6:25 - 6:30) . 8. ADJOURNMENT and NEXT MEETING (6:30) . 8.1. Next Meetings:  January 7th: Board Education Session  February 4th: Board Teleconference Meeting

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PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS

December 2015

President’s Report

Reports received from academic and service units are included below. An update of the President’s activities for the month of October and November will be presented at the meeting.

Faculty of Health Sciences (Joanne MacLean, Dean)

Recent events:

Dean’s Speaker Series November 30, 12 noon at the Chilliwack Campus Atrium Guest Speaker: Sam Waddington - City councillor, local entrepreneur, outdoor fitness and wellness enthusiast.

Multi-Agency Simulation Event November 26, 8:30 am-3:30 pm at the JIBC Chilliwack campus The Justice Institute of British Columbia and the Provincial Health Services Authority BC’s Mobile Medical Unit teamed up to provide an inter-professional training event. The educational simulation focused on teamwork and disaster response for students and professionals from various emergency-related fields — including nursing students from UFV’s School of Health Studies.

Faculty of Health Sciences Newsletter:

We have launched a faculty newsletter — ‘[S'ólh] Healthy Insights — to capture research, news and events. The first edition can be viewed at http://us4.campaign- archive1.com/?u=3c616907ab5cf63924a62f942&id=4184716cbb If you would like to join our newsletter mailing list, please subscribe at http://ufv.us4.list- manage1.com/subscribe?u=3c616907ab5cf63924a62f942&id=07584460de.

Featured Faculty – Maggie Shamro:

For Maggie Shamro, advocating for mental health and wellness has involved over 10 years as a registered nurse with a focus on psychiatry and mental health. Read more about Maggie at http://www.ufv.ca/health/deans- office/featured-faculty/.

FHS Internal Research Grant Competition:

We will be awarding five research/scholarly activity awards of $1000 for faculty projects. We look forward to sharing the results and corresponding projects.

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School of Health Studies:

In October, the Bachelor of Science in Nursing (BSN) program had a very successful College of Registered Nurses of British Columbia (CRNBC) program review site visit followed by a positive site visitors’ summary report. The final program approval recommendation from the CRNBC Education Program Review Committee was delivered on November 27. The Practical Nursing program and Certified Dental Assistant (CDA) program are currently engaged in the program review process and preparing extensive program review and accreditation submissions.

The BSN program has decided to dedicate ten percent of the program seats for aboriginal applicants.

Within the School of Health Studies, we have begun to implement a number of planned interdisciplinary learning activities that will bring the BSN, Practical Nursing, Health Care Assistant and Certified Dental Assisting students together to share areas of expertise and enhance understanding of their roles and scope of practice. The School of Health Studies is also reaching out to other disciplines within and outside of UFV to initiate interdisciplinary learning opportunities.

The School of Health Studies has taken a lead role in the development of the UFV Five Corners Community Outreach program. This is an interdisciplinary initiative bringing students and faculty from nursing, dental, kinesiology and social work along with several community partners to develop and implement health promotion programs for the youth in downtown Chilliwack. The Five Corners group is currently embarking on a needs assessment and engaging program students in interdisciplinary learning experiences with community partners working with the Chilliwack youth.

Third-year BSN students have been involved in a research project with the Fraser Health Authority. The study is focused on improving patient care outcomes for selected nursing interventions with the aim of reducing patient complications.

Beginning with the September 2015 enrolment, the BSN program has implemented a newly updated concept-based curriculum. This revised curriculum reflects intentional learning strategies that foster an active learner fully engaged in theory application and integration both in the classroom and clinical setting. This updated curriculum model is based on current educational theory and is intended to strengthen graduates’ critical thinking and reasoning skills in preparation for practice. These changes have been positively received by students and faculty, and to date, students are achieving higher than usual on examinations.

Department of Kinesiology (formerly Kinesiology and Physical Education):

Recently, KPE members voted to change the departmental name to Kinesiology, a move supported at both Faculty Council and Senate.

On October 19, the Kinesiology Student Association organized the second annual Kinesiology Day (aka Kin Day) bringing together students, faculty, and staff to explore various aspects of the field of kinesiology. Read the full story at http://blogs.ufv.ca/blog/2015/10/kinesiology-day- showcases-student-engagement-and-healthy-living/

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David Harper, associate professor in Kinesiology has partnered with the BC Cancer Agency and the University of Adelaide to investigate the changes in inflammatory biomarkers in people on ketogenic (very low carbohydrate) diets. Emilio Landolfi, associate professor in Kinesiology is currently working on a research project that investigates British Columbia’s Mandatory Daily Physical Activity program in schools.

UFV + Alumni:

Sports psychologist Roger Friesen led an alumni panel — many being UFV kinesiology alumni — discussion on living a passionate life. Read more about this event and guest speakers at http://blogs.ufv.ca/blog/2015/10/sports-psychologist-friesen-to-lead-alumni-panel-discussion-on- living-a-passionate-life-oct-15/

Faculty of Professional Studies (Tracy Ryder Glass, Dean)

Department of Adult Education:

Corinne Richardson, the Program Advisor of the Adult Education (AE) department presented four information sessions at three Saskatchewan Polytechnic campuses in September. The sessions were held at the Regina, Moose Jaw, and Saskatoon campuses. In recognizing course equivalencies as direct transfer credit to the BA AE program, there is a high rate of interest from both faculty and staff to apply to the BA AE degree.

In the interests of furthering our student's ability to reflect on their health and wellbeing, the Adult Education department is offering a special topics course in the winter 2016 on the topic of Wellbeing. This will cover new research on wellbeing in economics and sustainable development, mindfulness and education, and positive psychology.

The Adult Education department welcomes Visiting Scholar Marlene Atleo. Marlene continues to meet with people involved in Indigenous education at UFV including working with our Teacher Education department in looking at the effects of trauma on intergenerational memory and teaching through an Indigenous lens.

School of Business:

Our newly created business incubation centre at UFV, named EPIIC (Entrepreneurship and Process Innovation/Incubation Centre), is launching a call for proposals to allow Fraser Valley residents in search of consultation and resources to help take their businesses from vision to reality.

Student updates: More than 100 students attended the School of Business’ second annual Sales Careers Networking Breakfast. It took place at the new SUB this year and included representatives from eight employers, including Xerox, Pearson Education, and Prospera Credit Union. At least one student has already received a full-time position as a result of a contact he made at the breakfast.

Twelve UFV alumni students were recognized for receiving their CPA, CGA designation at the 2015 Chartered Professional Accountants of British Columbia (CPABC) Convocation Ceremonies held on November 21. Five of our former students received their professional designation at the CPA graduation ceremony on October 10.

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Marcus Krahn, a BBA student at UFV has participated in the Istuary Idea Labs Pitch Competition, which is a quarterly event held in Vancouver exclusively for Istuary Idea Labs members. Each time, they showcase a group of start-ups to a crowd of seasoned entrepreneurs, investors, media, sponsors, government officials, and tech enthusiasts. They convene an expert panel of judges who will select the winner of the $50,000 prize http://www.istuary.com/pitch- competition.

Faculty research updates:

In June, at the Administrative Sciences Association of Canada (ASAC) in Halifax, D.J. Sandhu presented the paper that he and Dr. Fiona McQuarrie co-authored, Delivering Canadian Post-Secondary Business Education in India: The University of the Fraser Valley’s Chandigarh BBA Program. A revised version of the paper is currently under review at The International Journal of Management Education.

In August , Dr. Kirsten Robertson presented a paper at the Academy of Management: Connecting with the Animals: Cognitive Relationship Crafting and the Experience of Meaningful Work (Robertson, Lautsch, and Hannah), had a paper accepted to Management Teaching Review: Jarvis Manufacturing: An Experiential Exercise for Teaching the Fundamentals of Teamwork (Hannah and Robertson), and submitted a paper to the Western Academy of Management meeting: It’s not all Puppies and Sunshine: Emotional Regulation and Emotional Comfort Zones in Veterinary Euthanasia (Hannah and Robertson).

In August, Lorne Mackenzie participated with the UFV India team to develop a first draft of the UFV India Global Education (UIGE) five-year strategic plan.

In September, Dr. Fiona McQuarrie had an op-ed column in the Globe and Mail Report on Business section: http://www.theglobeandmail.com/report-on-business/rob-commentary/lets- bridge-the-gap-betweenacademia-and-management/article26243805/ and was interviewed by News 1130 radio about the BC teachers and the provincial government collaborating on the new K-12 curriculum. http://www.news1130.com/2015/09/28/is-the-relationship-changing-for-the- better-between-teachersand-the-province/.

Department of Child, Youth and Family Studies:

The Child Youth and Family Studies department has been busy this fall with interactive student and community events:

The Department recently hosted a panel discussion with youth and their families living with Autism Spectrum Disorder (ASD). Insight into living with ASD was shared with a standing room only crowd.

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The Department hosted their annual Welcome event for student on November 2. Over 120 students attended the Abbotsford-based simulation that provided students with a glimpse into the lives of those that they will assist in the community.

The fourth-year practicum seminar was very inspirational for both students and faculty this year. It included a panel discussion by grads of CYC who have completed post-grad work in various fields: Counselling, Law, Occupational Therapy, Speech/Language Pathology, Play Therapy, Early Childhood Education, Global Development, and Clinical Psychology.

Department of Computer Information and Technology:

We are pleased to report that the Academic Planning and Priorities Committee (APPC) has approved the Bachelor of Science Computing Science Major. It went before Senate at the November meeting.

We are also pleased to report that we continue to see an increase in students applying to the Bachelor of Computer Information Systems program with a projected increase of 25 students applying to the program in the winter 2016 semester and another increase of at least 100 students in the summer 2016 semester.

Department of Library Information Technology:

Congratulations to the Library Information Technology department as they celebrated the 35th anniversary of their diploma program on November 27.

Congratulations are also in order for Associate Professor Christina Neigel, who has been elected Faculty Vice-President of the FSA for a six-month term. As well, the Department welcomes a

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new annual writing award named for distinguished Professor Jan Lashbrook Green who retired this past year. The award will be given to the student who produces the best student paper written in LIBT 200 - Information and Society.

The Department has also been hard at work in creating further placement opportunities for their students. For the first time, students will be engaged in new practicum placements at CIVL 101.7 FM, the campus radio station. Students will work with Station Manager Aaron Levy and Music Director Audrey MacDonald, who is also a Library Information Technology student, to develop an online catalogue of the station’s musical and spoken sound recordings. The database will support the on- and off-air work of programmers and volunteers.

School of Social Work and Human Services:

Faculty have been hard at work building upon our already strong student programming and placement opportunities:

Dr. Margaret Coombes attended a recruitment event at UBC Okanagan and presented information on the School’s programs to student’s graduating from the Social Services diploma program.

The School hosted a discussion group with Ministry of Child and Family Development (MCFD) staff delivering the Child Welfare Specialization program, to discuss issues related to the evaluation criteria used in student placements.

The Social Work Advisory Council is organizing a focus group for a selected group of graduates to provide input on; “How effectively their education has prepared them for professional practice in the community”.

Field Education Coordinator Lucki Kang has had meetings with the Surrey School District, discussing the possibility of Social Work student placements across the District, and the development of school based Social Work positions. We are planning a ‘pilot placement project’ for a group of BSW/MSW students in the schools in the upcoming year.

Faculty members continue to share their research with the broader community Dr. Robert Harding presented on Social Work’s role in addressing the refugee crisis at the UFV hosted forum on the current global refugee crisis situation; Caring about Crisis. What we can learn from the Global Refugee Crisis?

Lucki Kang and Darrel Fox presented at the University of New Mexico’s ‘New Perspectives In Mentoring Conference’. Their presentation outlined the experiences of mentoring student leadership, building on the learning from student involvement in the; Reaching Out Together: Connections Through Social Work conference hosted by UFV in April, 2014.

Two MSW students were recently awarded $500 scholarships in recognition of their academic achievements:

Roxanne Hughes received the Children and Families Research Award in recognition of leadership in her work with children, youth and families impacted with Fetal Alcohol Spectrum Disorder. Her MSW research project is focused on the delivery and enhancement of services for this population.

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Sue Sterling received the Patsy and Chrissy George Endowment Scholarship in recognition of her commitment to the development of Aboriginal communities including Aboriginal Child Welfare services through her presentations and writing. Sue is currently in New Zealand completing a comparative analysis of Child Welfare legislation, policies and procedures as part of her MSW research project.

Teacher Education Department:

Teacher candidates are currently on placements with 23 schools in five school districts with the current rate of 2015 graduates already hired in schools sitting at 95 percent.

On October 29, the Teacher Education department hosted representatives from the Ministry of Education’s Teacher Regulation Branch (TRB). The visit provided an opportunity for the TRB to get to know all education programs in BC better, answer questions about current regulations, policy or practices and to keep the collaborative work between education programs and the TRB going. On November 10, the Teacher Education Student Association hosted a pub night fundraiser with proceeds going to a school initiative in the Fraser Valley, an internal project, and graduation events.

This coming summer 2016 will see the inaugural Summer Institute at UFV. The event website for registration and information has been launched and can be found at http://ufv.ca/SITE/.

Teacher Education faculty members are working with Rick Hansen Secondary on an innovation grant from the Ministry of Education. This research project is one of 17 being funded by the Ministry to look at innovations with the new curriculum. This research project examines Project Based Learning (PBL) with a pod of grade nine students taking Digital Literacy, English Language Arts, Mathematics, and Science as a cohort.

Faculty of Access and Continuing Education (Sue Brigden, Dean)

Indigenous Student Centre (ISC) (formerly Aboriginal Access Services (AAS)):

Self-Identified Aboriginal Students There are close to 480 self-identified indigenous students registered at UFV. This includes students in, Adult Basic Education, university-level programs, Applied and Technical Studies and Continuing Education courses/programs. ISC recorded 212 self-identified students using the Indigenous student spaces during the first half of the fall 2015 semester. Students have also been recorded using the space multiple times throughout the day for a total of 643 visits to the centres.

Peer Tutors ISC, in partnership with the Academic Success Centre, has three peer tutors working with Indigenous students at both of the Indigenous Student Centres. Two of the peer tutors are of Indigenous ancestry and have been received well by the students. As one of the peer tutors has an excellent rapport with a faculty member, the faculty member visited the centre and provided insights in studying for a mid-term exam. Having peer tutors at the centres has been positive for the students, faculty, and staff.

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Cultural Activities ISC staff have facilitated a number of cultural activities including craft nights, weaving, and potluck gatherings. Students are able to learn a traditional craft to benefit coursework or as a way to connect with Indigenous culture. The Abbotsford activities have had strong participation while CEP has had lower participation. ISC and the Metis Nation of BC co-hosted the annual Metis Awareness Day event on November 5. It was well attended with approximately 90 students, staff, and community members participating throughout the day.

In follow-up to discussions around the cultural significance of food and ISC’s role, it is important that the department continues to respect the institutional policy around food. This affects many areas within the institution and ISC has worked with UFV catering/Sodexo on a partnership approach with regards to providing students with a meal during events and some activities. ISC appreciates the efforts of senior management, Student Union Society, and UFV Catering for working towards an indigenous strategy that is respectful of the Indigenous culture.

Continuing Education (CE):

Continuing Education activity continues to be strong with full classes and waitlists for many programs. Employment rates for CE students continues to increase. In programs ending this past summer, 80 percent of CE graduates were hired immediately following their practicum placements (this is a six percent increase from last year). This fall, CE has focussed on strengthening existing and inviting new partnerships with community organizations including Sto:lo Aboriginal Skills and Employment Training (SASET), RDM Lawyers, WorkSafeBC, BCWorks, Arbutus House, and Abbotsford Division of Family Practice. CE is expanding the reach of its programming by introducing online and hybrid learning options for students and partnering with other post-secondary institutions to offer UFV programs to their students.

Applied Business Technology (ABT):

In conjunction with our new course, Web-based Business Communications, Applied Business Technology faculty have increased their use of social media. They launched an ABT blog http://blogs.ufv.ca/abt/ in June, an ABT Alumni Facebook group in August (currently at 80+ members), and regularly tweet from @ABTInstructor https://mobile.twitter.com/search?q=ABTInstructor&src=typd. Two of the faculty— Christine Nehring and Mary Higgins— attended a coding day at UBC on September 26 and found it both interesting and challenging.

Employers of ABT graduates consistently tell us that they value administrative staff with website- management and social-media skills, and we have had great success this year implementing our social media course.

The ABT program continues to receive numerous requests from employers for job postings that are to be sent out exclusively to ABT graduates, including those from the non-profit, real estate, accounting, insurance, agriculture, aviation, human services, forestry, and construction sectors. ABT continues to build and strengthen relationships with Fraser Valley businesses and organizations. Such partnerships provide increased program value to ABT graduates.

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Upgrading and University Preparation (UUP):

At the September stable enrolment date, the UUP department had filled 90 percent of the total seats available. Because some UUP courses are offered during the late session of the semester, the final enrolment numbers for fall 2015 were not yet available at the time of writing. Since September, UFV has been charging tuition for Adult Basic Education (ABE) upgrading courses. To help students in need to cover the cost of tuition and ancillary fees, textbooks, and supplies, the Ministry has increased the money provided to UFV for the Adult Upgrading Grant. In addition, the UFV Upgrading Grant was created with the transition funds given to us. Due to the outstanding work and coordination of Janet Robinson of the Financial Aid office, the processing of grant applications has gone smoothly and students have been well served. The majority of our students have benefitted from one of these grants. The Learning Center for the Mission Friendship Center is having a strong second year with 23 students enrolled. The Gateway Learning Center has also has excellent participation with 23 students enrolled. Our community partnerships with the Mission Friendship Centre and the Gateway Learning Centre are working exceptionally well for students who are not yet ready for the university environment, but are working towards their educational goals. The Adult Special Education (ASE) Workplace TASK program continues to have full enrollment. Alyson Seale, the TASK instructor, is working with Adrienne Chan to track student success after completion of the program. Also, two members of the department are involved with the UFV Accessibility Advisory Committee. The committee continues to make strides in improving services and utilizing means for ensuring the learning of students with disabilities. The Hope Centre Learning Centers have had very strong interest within that community. Hope UUP courses have a 110 percent enrollment. In addition, Hope students have been increasingly using hybrid technology to access UUP advanced and provincial level courses. Hope Centre has also used a food share cooperative to alleviate food insecure situations that some local students experience, and Michelle Vandepol, the Hope Centre Coordinator, continues to be involved in several community outreach events.

(Jody Gordon, VP Students)

Student Life and Development:

Residence Life Programming Residence Orientation One hundred and forty-five (145) student residents attended our Fall Residence Orientation. This year our Residence Orientation focused on supporting our student residents to understand the rights and responsibilities laid out in their contract. The Student Staff Team of Resident Assistants and Front Desk Assistants collaborated to provide short presentations for each clause in the contract. Benefits from the change in format include; a 19 percent reduction in the number of rooms that had to be professionally cleaned after Health and Safety Inspections, Baker House student residence increased awareness of processes and deadlines related to Room Transfers, and Early Move-out. Residence Orientation was followed by an afternoon of fun at the Castle Fun Park.

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Bull Frog Bike Co-op (BFBC) Residence Life Programming is sponsoring the formation of a community based bike co-op (BFBC) that will operate out of Baker House. The main objective of the BFBC is to foster healthy lifestyles, a sense of community and environmental sustainability by giving UFV students access to bicycles while studying and living at the University of the Fraser Valley. The Co-op will promote involvement by hosting workshops in bicycle repair, first aid, and safe practices. Seven abandoned bikes from Baker House are being serviced, and fitted with racks, panniers, and safety accessories. Baker House residents will be able to reserve a bike for local commuting at no cost. UFV students will be able to rent a bike for $2. Our goal is to have the bicycles available to the community by the end of November.

BC Great Shake Out Once again Baker House collaborated with Safety and Security to participate in the BC Great Shake Out on October 15. Approximately 90 student residents were in Baker House during the drill. While the Resident Assistants did a fantastic job it took our residents eight minutes to completely evacuate the building. In a debrief with Safety and Security we determined a second fire drill would be beneficial to help educate our student about the importance of evacuating the building when a fire alarm is heard. A second fire drill took place the third week of November. Great Shake Out at Baker House

A Baker Thanksgiving Over 20 student residents came together to help prepare and host a Thanksgiving dinner on October 10. On the menu was turkey, stuffing, roasted potatoes, gravy, candied yams, brussel sprouts, beans and corn. Success was measured by the number students (25) who lingered in the kitchen for almost two hours after the meal to socialize, nibble on left overs, and help clean up.

Fright Night Forty-two residents participated in Baker House’s annual trek to Playland for Fright Night. This was a social program intended to promote social interaction amongst the students.

Mafia vs Town Sixty-five student residents participated in this psycho-social experience that divides the players into two teams that have their own win conditions. While Mafia Team knows its team members at the start of the game, the Town Team doesn’t and must use discussion, deduction and process of elimination to find out who the Mafia are in order to win the game. The game was so successful that a second game was promoted and run by the student residents on their own. The program provided resident students an opportunity to meet and forge new relationships and create a sense of community through a competitive activity.

Tea Time Tea Time is a monthly event intended to bring students out of their rooms for a short (one hour) social break and share circle. Fifteen students attended the event in October and 25 in November. The program provides resident students an opportunity to create a sense of community, meet and forge new relationships and discover their shared experiences in transitioning to University.

Cooking Program Residence Services partnered with the Athletics department to host a six-week cooking program facilitated by Lexi Richards from the Mission’s Kitchens. The objective of the program was to provide tips and recipes for cooking meals in rice cookers, slow cookers and microwaves.

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Student Housing

Housing Applications This year 268 student housing applications were received, and 23 people were on the waitlist. Currently we have 198 students living in Baker House. The five vacancies are due to one early move-out for medical reasons, two international students who are waiting for their study permits, and one vacant unit. Fall residence fees have been paid in full and notices that winter Residence Fees are due on November 30 have been sent. Housing applications for the winter 2016 semester opened on October 1. We received 25 applications:  Nineteen room offers sent, accepted and paid  Three room offers that have expired  Three void applications due to unpaid application fees

To date only three early move-out notices have been received, all three vacancies have been filled, and Baker House is full (202 residents) for the winter term.

Community Incidents In response to a high number (28) of noise complaints, a Community Meeting was held on September 28. Approximately 125 residents attended the meeting, and 35 residents formally reported they could not attend. After a transparent discussion of the community standard, the points raised by the complainants and responses of the transgressors resulted in:  A clear interpretation of our community standards related to noise and quiet hours  A community-wide definition of what excessive noise means  Strategies for developing self-regulation with respect to noise  A zero-tolerance approach to noise violations  The establishment of one ‘noisy night’ per month

As a result, there have only been two noise complaints and in both instances the residents involved were supported to resolve the issue on their own to both parties satisfaction. Our first ‘noisy’ night was on October 31, during which quiet hours for the night were delayed until 3:00 am. There were no complaints, incidents or problems during the evening.

Bed Bug Inspections Residence Services conducted its quarterly bed bug inspections as part of its proactive bed bug prevention strategy. No bedbugs were found, establishing that Baker House continues to be bed bug free.

Health and Safety Inspections Each semester, Residence Services conducts health and safety inspections on all residence rooms. Rooms were inspected to ensure that they meet Residence Services cleanliness standards and to ensure the rooms are being maintained. Smoke detectors and other fire safety devices were also inspected. Units that are deemed unsanitary are given a warning and a follow-up inspection. The Resident Assistants are following up with those residents who have not met the minimum standard and are working with them to ensure that their rooms are brought up to standard as soon as possible.

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Guest Housing Potential group accommodations over next summer include the Taoist Tai Chi Club and The Pentecostal Assemblies of Canada.

Advising The Advisors on the Abbotsford campus moved into the new Student Union Building (SUB) on May 19 as part of the new Advising Centre, and are settling into the space nicely. With the Advising Centre being in the new SUB, there is an increase in demand for Advising Services. As of November 2, the Advisors are booking appointments into December.

Over the summer months and into the fall, the Qualifying Studies (QS) implementation team has been developing a plan for all QS students to receive mandatory advising. There were 256 students who applied to the fall 2015 semester but did not meet the entrance requirements for the program they applied to. All 256 students were UFV Advisors moved into QS and are seeing Advisors for mandatory advising. At the end of September all Program Path students (approx. 2,700) were converted to QS and are now receiving mandatory advising as well.

Priority Access to Student Support (PASS) or early alert referrals are up this fall from last, with 43 referrals as of November 2, whereas in 2014 the Advisors saw a total of 44 PASS referrals for the entire fall semester.

Every fall the Advisors do onsite high school advising appointments throughout the Fraser Valley. For fall 2015 the Advisors visited 19 high schools in the region.

The Advisors are looking forward to using the new degree audit software, the new appointment booking and note taking software, and utilizing Blackboard for supporting future students in QS.

Ambassadors More than 25 new Ambassadors (student volunteers) have joined this program within the 2015 summer and fall semesters. Currently, there are over 80 active ambassadors all of whom provide their time, energy and enthusiasm to NSO and other events on campus. Each semester, these students participate in a one-day training session that includes aspects such as interpersonal skills and effective communication. Several of these students are also taking part in the ongoing Core training series that is being offered.

New Student Orientation (NSO) The fall 2015 New Student Orientation (NSO) event was held on August 27 at the Chilliwack campus and September 3 at the Abbotsford campus. This year 685 new students took part in NSO along with over 100 international students. Workshops tailored for first-year students were offered and approximately 95 students took part in one of the workshops.

The workshop topics included Student Success, Academic Expectations, using myCampusLife and the Student Union Society services and programs. Students also had an opportunity to get their New students attending orientation

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campus card at NSO as well as interact with a variety of departments and faculties at the Student Services fair.

Currently, planning is underway for the Winter 2016 NSO which will be held on January 5. There will be one event on the Abbotsford campus and students from the Chilliwack campus will be provided with campus tours at the Chilliwack campus, and then using our campus shuttle to transport students to the Abbotsford campus.

Sponsorship and Contest – Contiki Tours and Roblin Travel This year, Contiki Tours and Roblin Travel were sponsors for NSO. For the fall 2015 NSO they provided 1000 $100 vouchers for UFV students to use on a trip that is booked – these vouchers were distributed at NSO as well as during the Weeks of Welcome event. In addition, Contiki and Roblin Travel have offered a $500 travel voucher as a prize for a selfie contest that is currently running. More details for this contest are available online at http://www.contiki.com/.

MyCampusLife/Co-Curricular Record August of 2015 saw the launch of the new myCampusLife system for UFV. Adoption of the system has been outstanding. As of October 31, the system is home to 51 student organizations with 28 of these being UFV departments or department associated initiatives, eight SUS recognized student associations, and 15 SUS recognized student clubs. This number grows daily as organizations of all types from UFV join the myCampusLife community. Further evidence of the successful adoption of the myCampusLife system are the 243 events that have been posted by the various organizations currently involved. This is also the new home for the co-curricular record (CCR).

Financial Aid and Awards (FAA) Bursary applications were available online from September 15-October 31. The Financial Aid and Awards (FAA) office received applications from 390 students.  196 approved (169 in previous year)  169 denied (149 in previous year)  25 were not completed by students (20 in previous year)

A number of students were helped with Emergency funding for September and October:  Student Union Society Emergency Grant o 6 students $5,200 (grant not received until Oct. 13/15) o 15 students for $12,725 in previous year  Food Vouchers o 8 students $925 o 10 students at $1,150 in previous year  UFV Student Emergency o 7 students $4,250 o 7 students at $3,350 in previous year  Aboriginal o 9 students $6,300 o 15 students at $9,175 in previous year  Emergency Loans o 6 students $6,000 o 1 at $200 in previous year

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President’s Report to Board of Governors December 2015

For the fall 2015 semester FAA received 346 applications for the Adult Upgrading Grant (AUG) as of October 31.  245 were approved  59 were denied  21 are pending  10 were cancelled  11 were approved for the 10 percent threshold

Upgrading Grant (UG) – 57 applications  55 were approved  2 were cancelled

Part Time Student Assistance (PTSA) – 136 applications as of October 31.  131 were approved (150 approved in previous year)  2 were denied  3 were cancelled

The Acting Financial Aid and Award Coordinator has been working with the Student Union Society President to put together a request for matching funds for the Student Society Emergency Aid Funds (SSEAF) through the Ministry of Advanced Education.

Athletics:

It’s been a successful fall semester for the Cascades athletic department, on the court, in the classroom, and in the community.

Throughout the month of October, UFV varsity athletes were involved in collecting food for the Abbotsford Food Bank through the ‘Cascades vs. Hunger’ initiative. Fans were invited to bring non-perishable food items for donation at Cascades home games throughout the month, and UFV’s preseason basketball games offered free admission with donation of a food item. Cascades vs. Hunger culminated with the annual Halloween Walk and Knock event, which saw athletes go door-to-door collecting food for the food bank. When it was all said and done, the Cascades had amassed 935 pounds of food, which was given to the Abbotsford Food Bank on November 4.

Cascades athletes collected 935 pounds of food the Abbotsford Food Bank through the ‘Cascades vs. Hunger’ initiative during the month of October.

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President’s Report to Board of Governors December 2015

UFV Athletics also celebrated an historic award in October, as women’s basketball alum Sarah Wierks was named a Canadian Interuniversity Sport (CIS) Top 8 Academic All-Canadian for the 2014-15 season. The CIS’s most prestigious academic honour is bestowed on one female and one male athlete from each of the national association’s four regional conferences. Wierks was the female honouree from Canada West and is the first-ever Cascade to win the award. In addition to earning Canada West first team all-star and CIS second team All-Canadian recognition in 2014-15, Wierks also posted grade point averages of 4.0 and 4.08 in the last two Sarah Wierks (bottom right). semesters of her Bachelor of Kinesiology degree. The Top 8 Academic All-Canadians were honoured at a ceremony on November 16 by David Johnston, the Governor General of Canada, at Rideau Hall in Ottawa. UFV athletes have also excelled on their respective fields of play. In mid-October, the Cascades hosted the Canadian Collegiate Athletic Association (CCAA) Golf National Championships at the Chilliwack Golf Club. It’s the first time UFV has hosted this event, and it drew 14 men’s teams, 11 women’s teams and 103 total golfers from Vancouver Island to Prince Edward Island. Contested under picture-perfect weather conditions, the Connor O’Dell of the Cascades men’s golf team hits a shot tournament received rave reviews from during the CCAA Golf National Championships, hosted by UFV at Chilliwack Golf Club. visiting teams. Highlights for the Cascades included a bronze medal-winning performance by the men’s golf team. Additionally, Connor O’Dell finished sixth in the men’s individual standings to earn tournament all-star honours, and was also the recipient of the Fair Play Award in recognition of his sportsmanship throughout the week. The Cascades volleyball teams have also begun their PacWest regular season schedules, and the men’s team has already risen to No. 12 in the CCAA national rankings. UFV wrestling participated in its first Canada West meet in mid-October, and the Cascades rowing club has posted some strong results this fall, highlighted by participating in the Canadian University Rowing Championships in Nova Scotia. The UFV men’s and women’s basketball teams both hosted their regular season Vijay Dhillon of the Cascades men’s basketball team drives home openers, November 6-7. Both squads past a Trinity Western Spartans opponent during a preseason game at the Envision Athletic Centre.

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President’s Report to Board of Governors December 2015

have been among Canada West’s elite programs over the past five years, and both appear poised for exciting 2015-16 campaigns. The Cascades soccer teams just wrapped up a successful fall season of Canada West play. The men’s team matched its best-ever Canada West finish, earning the conference bronze medal on November 7 on the strength of a 2-1 victory over Trinity Western. The women’s squad spent a team-record seven weeks in the CIS Top 10 national rankings, and earned the right to host the program’s first-ever home playoff game. The UFV men’s soccer team poses with their Canada West bronze medals. Their season came to an end with a playoff loss to the Victoria Vikes that came down to a penalty-kick shootout. The Cascades’ Tristan Corneil (women’s first team) and Tammer Byrne (men’s second team) both earned Canada West soccer all-star recognition.

Counselling:

The Counselling department successfully managed a high level of crisis appointments and PASS (Priority Access to Student Services) program referrals during the fall 2015 semester. In addition to providing one-on-one counselling appointments to students, the Counselling department continues to facilitate a variety of workshops. The requests for workshops from various departments continue to increase, in particular: stress management, study skills and career counselling workshops. Classes included are: Applied Business Technology, University 101, Health Sciences and Reading and Study Skills.

The Counselling department visited 17 students from the TASK (Training in Attitudes, Skills and Knowledge) and provided an interactive 1.5 hour session. This workshop provided psycho- education on some of the stressors to anticipate with the university experience, ways to manage them, and identifying help-seeking behaviours.

Career and Life Planning Workshop Nineteen students signed up for this free two-hour workshop, which shows students how to do personality, interests and values assessments and learn about labor market information. The majority of feedback from students was that they would prefer longer career counselling workshops. An additional Career and Life Planning workshop will be offered in Chilliwack in late November of this year.

Fall Study Smart Workshop Series On October 15, the UFV Counselling department held their fall Study Smart workshop series. Compared to previous years, there was an increase in the number of students who attended the study smart workshops. Topics included coping with student stress, time management, and memory, test preparation and active learning strategies. A new addition to the Study Smart workshop series was offered and tailored for International students, as part of the UFV Discover extended orientation pilot program.

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President’s Report to Board of Governors December 2015

Mental Health Screening Event On October 8 the UFV Counselling department, in partnership with the Canadian Mental Health Association, held their annual Mental Health Screening event. What was different this year is that an information booth was set up and offered self-tests at a new additional site, Student Life, in the Student Union Building. This central location allowed the event to reach more students and create a greater awareness around students’ mental health and well-being.

Nine student volunteers contributed their time generously to assist with organization and marketing, and with greeting and engaging students at the event. Students, faculty and staff were given mental health information along with an opportunity to do brief self-tests on anxiety, depression, drinking and well-being.

Screening Results 52% showed symptoms of depression 23% reported thoughts of suicide 39% showed symptoms of an anxiety disorder 97% reported low risk drinking patterns 32% have low well-being, 61% moderate and 6.5% high

Compared to 2014 screening results, there was a noticeable increase by 52 percent of students reporting symptoms of depression.

Office of the Registrar (OReg):

This fall OReg in collaboration with other university partners, including the Dean of Faculty of Access and Continuing Education, implemented the new admissions category called Qualifying Studies. Representatives from across the university established a plan for implementation and delivered on the plan with the conversion of approximately 2500 students to Qualifying Studies. An important aspect of the Qualifying Studies admission category is mandatory advising which requires students to see an advisor within the first 18 credits of their academic career and enter a certificate, diploma and or degree program by 30 credits. The goal of implementing mandatory advising as part of Qualifying Studies is to ensure students receive the appropriate advice and support in developing a personalized education plan. This initiative is part of the Strategic Enrolment Management Plan passed by the Board in September 2014.

Office of Academic Appeals and Integrity:

The Office of Academic Integrity is taking an educational focus on promoting Academic Integrity across the institution. This has included the production of informational rack cards, information booths at New Student Orientation, presenting at the New Faculty Orientation, and several classroom presentations to students and Supported Learning Group leaders.

The office continues to facilitate and manage academic misconduct cases, final grade appeals, appeal hearings and Freedom of Information requests for records. In accordance with section 75 of the Freedom of Information and Protection of Privacy Act (FIPPA) the office is now charging the minimal fees outlined for FOI requests.

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President’s Report to Board of Governors December 2015

University Relations (Leslie Courchesne, Executive Director) UFV Town and Gown Fundraising Dinner We held UFV’s first annual fundraising dinner on November 12 in the Great Hall of UFV’s new Student Union Building. With 240 people in attendance, the evening raised $40,000 in support of scholarships for UFV students. At the event, the UFV Alumni Association awarded the 2015 Distinguished Alumni Award to science graduate Dr. Mike Hildebrand, and the Young Distinguished Alumni Award to trades graduate Alex Reimer. Current students Sophie Smit and Thomas Davies also spoke, in advance of President Mark Evered keynote. Tickets were $200 each for the plated dinner, and sponsorships along with a silent auction of unique UFV experiences contributed to the net proceeds. UFV Alumni Open Golf Tournament We hosted our first UFV Alumni Open Golf Tournament fundraiser on September 18. This event raised over $9,000 in-cash and in-kind value for the UFV Alumni Association. The tournament involved participation from 79 golfers and 16 sponsor organizations. UFVAA Annual General Meeting UFV Alumni Association AGM was held on September 30. This meeting highlighted the work of the Alumni Association Board of Directors and Alumni Relations office over the past year, saw four new Board members elected, ratified the new Alumni Association Values Statement, and celebrated the opening of a new Alumni Relations office space in B214t. Other significant events We planned and executed the Ginny Dennehy President’s Leadership Lecture Series on October 14 (80 people), and the Opening of the Otter Co-Op Cold Barn donor appreciation event at the Agriculture Centre of Excellence on Oct 27 (50 people). Your Guide to Living and Loving a Passionate Life, the latest in the Alumni Expert Speaker Panel series, was held on October 15. Featuring UFV Kinesiology faculty member Roger Friesen, three UFV alumni and one guest panelist, this event attracted over 120 attendees, and in conjunction with other departments, we assisted with AbbyFest on September 26 (750 people) and the Library’s Newman Collection and Cookbook Launch on September 24 (50 people). New look for Alumni eNewsletter We launched a new version of the monthly Alumni eNewsletter in October. The new look allows for seamless engagement with the newly launched Alumni website and brings the eNewsletter in line with current communication practices in the industry. The October e-Newsletter was sent to 13,769 alumni, with an 18 percent open rate.

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President’s Report to Board of Governors December 2015

UFV Alert Emergency Notification System In September and October, we worked with Security and Emergency Management and the Communication 480 class to promote student, faculty, and staff registration with UFV Alert, our emergency notification system. On October 15, in conjunction with the BC Shakeout earthquake drill, we ran a successful system-wide test of UFV Alert, targeting all users with text, email and phone messages. The number of people using the system rose from 824 on September 8, to 1279 on the day of the test, a 55 percent increase. The system is open to everyone. To sign up, or to update your registration information, please visit ufv.ca/alert.

Media highlights Satwinder Bains appeared in a CBC National story on the Trudeau cabinet and the number of Sikh MP’s and cabinet ministers (viewership with repeat broadcasts 600,000 people).

Election Coverage – Hamish Telford was quoted or appeared in over 40 TV, radio, or print stories on the federal election. In collaboration with Dan Kinvig from UFV Athletics, the UFV Golf coaches appeared on Global TV Weekend Morning News for a seven-minute live segment (approximate viewership 250,000 people) to preview UFV hosting the National Golf Championships in Chilliwack. Local Coverage Highlight – Kayli Sartori agriculture student and UFV Basketball player was featured in a full-page story in the Chilliwack Times as she returns to UFV with the goal to help run her family’s hops farm. Responsive redesign of online academic calendar We launched a major redesign of the online academic calendar, timed with publishing the Winter/Summer 2016 calendar on November 2. Key updates include: mobile-friendly design, allowing students and other users to better view and navigate the calendar on phones and tablets; a visual update to better reflect current design standards and to match the upcoming redesign of the rest of UFV’s website; better SEO (search engine optimization), helping users find the information they are looking for through a Google search; faster-loading pages, thanks to cleaner coding throughout. The redesign was completed solely by in-house staff, a collaboration between University Relations, the Office

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President’s Report to Board of Governors December 2015

of the Secretariat, and IT Services. A major, multi-month project, it included many hours of behind-the-scenes work to manually clean up code and solve technical issues. This is the outcome we’ve measured since the launch of the new site: Nov 2-12, 2014 Nov 2-12, 2015 Users: 2,978 Users: 7,305 Page views: 12,868 Page views: 51,528* avg. time on site: 3:47 avg. time on site: 5:37 avg. pages visited: 1.9 avg. pages visited: 3.9 bounce rate: 63% bounce rate: 41% *this dramatic increase is likely because people were previously landing on pages from old versions of the calendar. Continuing Education brochure This year, we are working with Continuing Education to produce and distribute their promotional course catalogue in December rather than January, to extend the promotional time for programs that begin in January. Roughly 95,000 copies will be distributed to homes throughout Abbotsford, Agassiz/Harrison, Hope, Langley, Chilliwack, Aldergrove, and Mission. Admitted student communication As part of a larger initiative led by the Office of the Registrar to better communicate with new students between their admittance to UFV and their first day of classes, an additional communication piece has been created to include with mailed acceptance letters: a “roadmap” that outlines all the steps students need to complete before their classes begin, such as how to prepare for registration and what events to attend.

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Written Report Page 22 of 29 AGENDA ITEM # 6.1.1

Excerpt from the Minutes of the In Camera Session of the University of the Fraser Valley, Board of Governors October 1, 2015

RESOLUTION NO. 041/15

RESOLVED

The following consent items were approved as presented:  Board of Governors’ Annual Work Plan - Updates THAT upon the recommendation of the Board Governance Committee, the UFV Board of Governors, accepts the revisions to the annual Board Work Plan, as presented.

Moved by L. Goerke, seconded by J. Pankratz. CARRIED

Board of Governors' Annual Work Plan - Updates, Approved Page 23 of 29 Page 24 of 29 AGENDA ITEM # 6.1.1

Board of Governors Annual Work Plan Approved: October 1, 2015 Board Resolution: 041/15

Date of Board Action Item Action Disposition Meeting Aboriginal Affairs Report President September Board for Information

Annual Membership on Board Board Chair September Board Motion to receive Committees and Committee Chair Recommendation for Information Selection Appointment of Chancellor (every 3 Alumni/Senate September Board for Approval years) Recommendation Ministry Quarterly Reports – Quarter 1 Finance & Audit Committee September Board Motion to receive Recommendation for Information Appointment or Reconfirmation of Board Board Chair September Board for Information Member Representative to the Senate Recommendation Statement of Financial Information Finance & Audit Committee September Board for Approval (Public Bodies) Recommendation Appointment of Board Member to Board Chair September Board for Information Honorary Degree Committee Recommendation

Appoint Betty Urquhart Committee Board Chair September Board for Information Members Recommendation Annual Approval of Board Committees’ Committee October Board for Approval Terms of Reference/Work Plan Recommendation Annual Board Orientation Plan Nominating Committee October Board Motion to receive Recommendation for Information Annual Budget Principles and Timelines Finance & Audit Committee October Board for Approval Recommendation Annual UFV Education Plan/Update President and Provost/VP October Board for Approval Academic Approval of International Fees Finance & Audit Committee October Board for Approval Recommendation Approval of Student Residence Rates Finance & Audit Committee October Board for Approval Recommendation Financial Reports – Period end Aug 31 Finance & Audit Committee October Board Motion to receive Recommendation for Information Human Resources Report President and AVP October Board for Information Employee Services Ministry Quarterly Reports – Quarter 2 Finance & Audit Committee October Board Motion to receive Recommendation for Information Annual Board Education Plan Governance Committee October Board Motion to receive Recommendation for Information Review of Approved Board Bylaws, Governance Committee December Board for Approval Policies and Policy Directions Recommendation Review Web Version of Board Summary Governance Committee December Board Motion to receive of Activities for Information Board Evaluation Plan Governance Committee December Board for Approval Recommendation Financial Reports – Period end Oct 31 Finance & Audit Committee December Board Motion to receive Recommendation for Information Investment Report – mid-year Finance & Audit Committee December Board Motion to receive for Information Appointment of External Auditors for Finance & Audit Committee January Board for Approval UFV Recommendation Updated: 4-Nov-15

Board of Governors' Annual Work Plan - Updates, Approved Page 25 of 29 AGENDA ITEM # 6.1.1

Date of Board Action Item Action Disposition Meeting Ministry Quarterly Reports – Quarter 3 Finance & Audit Committee January/February Board Motion to receive Recommendation for Information

University and College Academic Staff Executive Committee January/February Board Motion to receive System (UCASS) Recommendation for Information

Annual Board Membership/Succession Nominating Committee February Board for Approval Plan Recommendation Approval of Domestic Tuition Fees Finance & Audit Committee February Board for Approval Recommendation Annual Report on Development and Gift President and Development March Board Motion to receive Management Activities Office for Information Financial Reports – Period end Jan 31 Finance & Audit Committee March Board Motion to receive Recommendation for Information Annual Budget for Approval Finance & Audit Committee April Board for Approval Recommendation Approval of Transfers to Capital Finance & Audit Committee April Board for Approval Recommendation Betty Urquhart Award Recommendation BUCSA Committee April Board for Approval Recommendation Notification of Newly Elected Board Secretariat April Board for Information Members UFV Strategic Plan or Review President April Board for Approval

Honorary Degree Recipients Senate Approval April Board for Approval

Teaching Excellence Award Senate Approval April Board Motion to receive for Information Annual FTE Reports Finance & Audit Committee June Board for Approval Recommendation Annual Property and Facilities Report Finance & Audit Committee June Board Motion to receive Recommendation for Information Annual Risk Registry President and Chief June Board Motion to receive Financial Officer for Information/Approval Audited Financial Statements Finance & Audit Committee June Board for Approval Recommendation Institutional Accountability Plan President June Board for Approval Human Resources Annual Report President and AVP June Board for Approval Employee Services Investment Report – year-end Finance & Audit Committee June Board Motion to receive Recommendation for Information Presidential Evaluation Executive Committee June Board for Approval Recommendation Annual Election of Board Executive Governance Committee June Board for Approval Recommendation Annual Board Work Plan Governance Committee As Required Board for Approval Recommendation BRDO Appointment Recommendations Nomination Committee As Required Board for Approval Recommendation Contract Ratification Executive Committee As Appropriate Board for Approval Recommendation Terms & Conditions for Exempt Staff Executive Committee As Appropriate Board for Approval Recommendation

Updated: 4-Nov-15

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Excerpt from the Minutes of the In Camera Session of the University of the Fraser Valley, Board of Governors October 1, 2015

RESOLUTION NO. 045/15

RESOLVED

THAT, upon the recommendation of the Board Governance Committee, the UFV Board of Governors approves the proposed topics as set out in the Board Education Plan for 2015/16, and recommends that Senate members be invited to attend this year’s Education session to be held on January 7, 2016. Moved by E. Lockhart, seconded by W. Fordham. CARRIED

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BOARD EDUCATION PLAN FOR 2015/16 Approved: October 1, 2015 Board Resolution: 045/15

January Education Session Date: Thursday, January 7, 2016 Time: 4 – 8 pm Location: Student Union Building, UFV Abbotsford Campus

Proposed Agenda:  4:00 – 4:30: Tour of SUB  4:30 – 6:30 New Approaches for Teaching & Learning in the 21st Century  6:30 – 7:00: Dinner  7:00 – 8:00: Micro-Credentials and Contract Training

Senators will be invited to attend the January 7th Board Education Session.

June Board Planning Session Date: Friday, June 17 and Saturday, June 18, 2016 Harrison Hot Springs Resort

Potential Topics:  To Be Determined

Senators will be included in Saturday’s session.

Annual Board Education Plan for 2015/16, Approved Page 29 of 29