Request for Written Quote Two-Way Radio Service Quote #21-02-23

The Alhambra School District is required by Arizona Revised Statue ARS 15-213 to comply with Title 41 Arizona Procurement Code. This code requires the District to solicit quotations for purchases being made over $9,999.99 for any fiscal year.

In order to comply with the above ruling, the District requests that you provide a quote for supplies for the period of July 1, 2020 through June 30, 2021 with the option to extend for two (2) additional one year terms until June 30, 2023.

Date: May 29, 2020

Quote Due Date & Opening: June 16, 2020 10:00 A.M. Local Time, ARIZONA TIME

Opening Location: Alhambra School District Contact: Alicia Oropeza, Purchasing Supervisor Purchasing Department Phone: (602) 336-2972 4510 N. 37th Ave. Email: [email protected] Phoenix, AZ 85019

1. Quotes must be submitted by the above time and date, by mail or email to the above contact with the solicitation number, name, and the submitter’s name and address clearly indicated on the response.

2. Quotes shall be in the actual possession of the district, at the location specified above, on or prior to the exact date and time indicated above. Late submittals may not be considered and may be returned.

3. The contract resulting from the quote shall be for the period beginning July 1, 2020 through June 30, 2021 with the option to renew for two (2) additional one year terms until June 30, 2023. Prices shall be firm for the first year with the option to adjust thereafter.

4. The district reserves the right to waive any immaterial defect or informality, or reject any or all quotes, or portions thereof or reissue a Request for Quote, or cancel a Request for Quote.

5. The district is seeking to award a single vendor. While cost is a significant factor in considering the placement of the award, it is not the only factor. The award may not be based on price alone, nor may it be based solely upon the lowest fees submitted.

6. Form of contract will be properly executed purchase orders.

7. PURPOSE

The purpose of this written quotation is to contract with a qualified offeror for repeater services that provide local and long range (out of district boundary) dispatch capabilities providing maximum statewide communications coverage.

8. BILLING

Supplies or repair services obtained under this formal quotation may be by blanket purchase order or a specific purchase order. All invoices shall identify the specific item(s) being billed. Any purchase order issued by the Alhambra School District will refer to the Quote number.

Quote #21-02-23 Date Due: June 16, 2020 at 10:00 a.m. 1 SCOPE OF WORK

Alhambra School District is located in West Phoenix and services 16 school sites in addition to administrative buildings. The district enrollment is an estimated 11,689 students. The estimated count of programmed hand-held district owned radios is 92 (ninety-two).

 The district owned two-way radio equipment operates in the 800 Mhz . The radios require 800 Mhz analog LTR or digital 6.25Khz NEXEDGE repeater systems to function

 Multiple coding for private communications between individual district talk groups

 Emergency (digital network only) safety feature

 Direct 911 connections for after hour emergencies

 Short range car to car simplex operations (off network) for close communications between traveling vehicles when out of service area

COST PROPOSAL

Please provide product information if applicable, pricing to include a percentage off price, if any.

PRICE TO INCLUDE BUT NOT LIMITED TO:

 Repeater Services to reflect an annual quoted price

 Annual Preventative Maintenance and/or Repair service fee (Labor Cost)

 Handheld radio replacement cost.

 New radio equipment to include Analog/Digital Portable Radio with Battery, , Desktop charger and Belt Clip.

Discount off list price for optional supplies and services: ______%

Will sales tax be added to total amount? Yes  No 

If, yes, at what %______

Quote #21-02-23 Date Due: June 16, 2020 at 10:00 a.m 2 Request for Written Quote Two-Way Radio Repeater Services Quote #21-02-23

All questions must be submitted in written form and directed to Alicia Oropeza at [email protected].

The Undersigned hereby offers and agrees to furnish the materials in compliance with all terms, conditions, and specifications as set out in this Written Quotation and any written exceptions in the offer.

THIS SECTION MUST BE COMPLETED BY VENDOR Company Name Date:

Address: City:

Phone Number: Fax Number: State: Zip Code:

Print Name: Signature:

Quote #21-02-23 Date Due: June 16, 2020 at 10:00 a.m 3