Paper: Travel Agency and Tour Operations, Itinerary Preparation & Tour Package Design Module-14: Travel Documentation THE DEVELOPMENT TEAM Principal Investigator Prof. S. P. Bansal, Vice Chancellor, Indira Gandhi University, Rewari Co-Principal Investigator Dr. Prashant K. Gautam, Director, UIHTM, Panjab University, Chandigarh Paper Coordinator Prof. Mohinder Chand, Chairperson, Department of Tourism and Hotel Management Kurukshetra University, Haryana Paper Co-Coordinator Dr. Amit Mathur, Associate Professor, CT University, Ludhiana, Punjab Content Writer Dr. Sandeep Walia, Associate Professor and Head of Department, UITHM, Chandigarh University Content Reviewer Prof. Ravi Bhushan, Department of Tourism and Hotel Management Kurukshetra University, Haryana Jhansi TERMS DESCRIPTION OF MODULE Subject Tourism & Hospitality Name Paper Name Travel Agency and Tour Operations, Itinerary Preparation & Tour Package Design Module No. 14 Module Title Travel Documentation Objectives To understand the concept of travel documentation and their importance. Keywords Travel documentation, passport, VISA, Currency Regulations, Custom Formalities, Health Regulations and Travel Insurances. TABLE OF CONTENTS 1. Learning Outcome 2. Introduction 3. Travel Documents 4. Types of Travel Documents 5. Health Regulations 6. Currency Regulations 7. Customs Regulations 8. Travel Insurance 9. Summary QUADRANT I 1. Learning outcome of the module After completing this module, students will be able to learn about: 1. Understand the concept of Travel Documentations 2. Define Passport, Visa and its types. 3. Understanding the concept of currency regulations, custom formalities and health regulations and travel insurances. 4. Importance of Travel Documents in travel and tourism. 2. Introduction: http://uploads.webflow.com/53ba0976738574441e054277/53cf20780afee2752c57c704_travel%20do cuments.jpg A travel document is an identity document issued by a government or international treaty organization to facilitate the movement of individuals or small groups of persons across international boundaries following international agreements. The need of travel documents arise as they usually assure other governments that the bearer may return to the issuing country, and are often issued in booklet form to allow other governments to place visas as well as entry and exit stamps into them. The most common travel document is a passport, which usually gives the bearer more privileges like visa-free access to certain countries. However, the term is sometimes used only for those documents which do not bear proof of nationality such as a refugee travel document is sometimes used only for those documents which do not bear proof of nationality, such as a refugee travel documents 3. Travel Documents The Travel documents which are required while travelling for international and domestic travel are few but important .A person cannot travel without possessing them especially in case of international travel .Passengers are required to ensure that they are in possession of all documents necessary for travel, apart from their tickets. For domestic travel within India, valid photo identification, namely •Valid Passport •PAN card issued by the Income Tax department •Election Photo Identification Card •Valid Driving License •Photo identity card issued by the employer, being government and reputed private sector organizations •Photo Credit Card •Children should carry their school identification cards or any other photo identification proof, •Valid birth certificates of infants •For travel under Concessionary fare types valid relevant IDs. •In case the Customers do not possess any of the above documents, they should carry a relevant attested document that contains a recent photograph of the travelling Customers. •For Foreign Nationals, the only valid photo ID for travel is Passport. 3.1 Passport https://www.travelersunited.org/wp-content/uploads/2016/07/us-passport-CT-1K.jpg A passport is a document, issued by a national government, which certifies the identity and nationality of its holder for the purpose of international travel. There are different elements of identity in passport .They are name, date of birth, sex, and place of birth. It is an official document issued by a competent public authority or official; usually the sovereign head of the country. Throughout world there are different issuing authorities in different countries. In India the President of India is the issuing authority .Passport is a privilege issued to citizens of a country, or aliens residing in that country, for a period of time. It is every citizen's birthright.The rights to consular protection arise from international agreements, and the right to return arises from the laws of the issuing country. Indian passports also subject to an Emigration clearance from the office of Protector of Emigrants. This is applicable for some of the countries. Europe, U.S., Canada and some other countries are exempted. But it is required for all countries in the Middle East & some Asian & African countries. For tourist purposes, a waiver is required for each trip. 3.2 VISA “Visitors Intended Stay Abroad" http://www.ablcc.org/images/democontent/services/ablcc-services_visa-service-and-registration- of-documents-for-saudi-arabia.jpg A visa is a document showing that a person is authorized to enter the territory for which it was issued subject to permission of an immigration official at the time of the actual entry. As per TIM, a Visa is an entry in a passport or other travel document made by a consular official of a government to indicate that the bearer has been granted authority to enter or re-enter the country concerned. 4. Types of Travel Documents There are different types of travel documents like Passport and VISA. 4.1 Passport are of different types: 1) Tourist Passport/ Regular Passport–It is the most common form of passport, issued to citizens and other nationals. Occasionally, children are registered within the parents' passport, making it equivalent to a family passport 2) Official Passport/ Service Passport –It is issued to government employees for work-related travel, and their accompanying dependants. 3) Diplomatic passport – It is issued to diplomats of a country and their accompanying dependents for official international travel and residence. Accredited diplomats of certain grades may be granted diplomatic immunity by a host country, but this is not automatically conferred by holding a diplomatic passport. Any diplomatic privileges apply in the country to which the diplomat is accredited; elsewhere diplomatic passport holders must adhere to the same regulations and travel procedures as are required of other nationals of their country. 4) Emergency Passport (also called temporary passport) –Emergency passport is issued to persons whose passports were lost or stolen, without time to obtain a replacement. Laissez-passer are also used for this purpose. Other types of Passport include: 1) British Emergency Passport-It is a collective passport which is issued to defined groups for travel together to particular destinations, such as a group of school children on a school trip. 2) Family passport –It is issued to an entire family. There is one passport holder, who may travel alone or with other family members included in the passport. A family member who is not the passport holder cannot use the passport for travel without the passport holder. Few countries now issue family passports; for example, all the EU countries and Canada require each child to have his or her own passport. 3) Non –Citizen’s passport -Non-citizens in Latvia and Estonia are individuals, primarily of Russian or Ukrainian ethnicity, who are not citizens of Latvia or Estonia but whose families have resided in the area since the Soviet era, and thus have the right to a non-citizen passport issued by the Latvian government as well as other specific rights. Approximately two thirds of them are ethnic Russians. Followed by ethnic Belarusians, ethnic Ukrainians, ethnic Poles and ethnic Lithuanians. Non-citizens in the two countries are issued special non-citizen passports as opposed to regular passports issued by the Estonian and Latvian authorities to citizens. This practice has been described as xenophobic. In America non-citizen U.S. nationals may reside and work in the United States without restrictions, and may apply for citizenship under the same rules as resident aliens. Like resident aliens, they are not presently allowed by any U.S. state to vote in federal or state elections although, as with resident aliens, there is no constitutional prohibition against their doing so. Other type of travel documents Laissez-passer— It is issued by national governments or international organizations such as the U.N.as emergency passports, travel on humanitarian grounds, or for official travel. Interpol Travel Document— Issued by Interpol to police officers for official travel, allowing them to bypass certain visa restrictions in certain member states when investigating transnational crime. Certificate of identity (also called alien's passport, or informally, a Travel Document) — Issued under certain circumstances, such as statelessness, to non-citizen residents. An example is the "Nansen passport” .Sometimes issued as an internal passport to non-residents. Refugee travel document — Issued to a refugee by the state in which she or he currently resides allowing them to travel outside that state and to return. It is made necessary because refugees are unlikely to be able