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Supporting the Drug Court Process: What You Need to Know For U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Supporting the Drug Court Process:What You Need To Know for Effective Decisionmaking MONOGRAPHand Program Evaluation F EBRUARY 2003 SEARCH, The National Consortium for Justice Information and Statistics U.S. Department of Justice Office of Justice Programs 810 Seventh Street NW. Washington, DC 20531 John Ashcroft Attorney General Deborah J. Daniels Assistant Attorney General Richard R. Nedelkoff Director, Bureau of Justice Assistance Office of Justice Programs Home Page www.ojp.usdoj.gov Bureau of Justice Assistance Home Page www.ojp.usdoj.gov/BJA NCJ 197259 This document was prepared by SEARCH,The National Consortium for Justice Information and Statistics, under the Drug Court Training and Technical Assistance Program, under grant number 98–MU–VX–K017, awarded by the Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this document are those of the authors and do not necessarily represent the official position or policies of the U.S. Department of Justice. The Bureau of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime. Notice n November 2002, the Bureau of Justice Assistance I Bureau of Justice 810 Seventh Street NW. Assistance (BJA) Washington, DC 20531 assumed responsibility Telephone: (202) 616–5001 for administering the Drug Court Grant Fax: (202) 514–6452 Program and the Drug Court Training and E-mail: [email protected] Technical Assistance Program. For further information, please contact BJA. i Acknowledgments his report was pre- ■ Caroline Cooper, Drug Court Clearing- T pared by SEARCH, house, The American University* The National Consor- ■ Bob Gibson, Consultant, Preston tium for Justice Infor- Corporation* mation and Statistics, Gerald E. Wethington, Chairman, and Gary R. Cooper, Executive ■ Harvey Goldstein, Director, Intensive Director. The project director was Francis L. Supervision, New Jersey Administrative Bremson, Courts Program Director. The Office of the Courts report was written by Owen M. Greenspan, ■ The Honorable Frank Hoover, Judge, Criminal Justice Information Services Spe- ii Bakersfield (CA) Municipal Court cialist. Twyla R. Cunningham, Manager, and Juliet S. Farmer, Writer/Researcher, Corpo- ■ Linda Hughes, San Diego County (CA) rate Communications, edited the report. The Public Defender’s Office* Federal project monitor was Jill Beres, Policy ■ Jane Kennedy, Executive Director, Specialist, Drug Courts Program Office TASC of King County, WA* (DCPO), U.S. Department of Justice (DOJ). ■ Lisa Lightman, Management Analyst, The author expresses sincere appreciation New Mexico Administrative Office of to the following persons, who volunteered the Courts their valuable time and expertise to the development and review of this document: ■ Dr. T.K. Logan, Center on Drug and Alcohol Research, University of ■ Karen Booth, The Justice Management Kentucky* Institute ■ The Honorable Stephen Marcus, Judge, ■ Ed Brekke, Administrator, Los Los Angeles (CA) Drug Court* Angeles (CA) Civil and Criminal Courts Operations* ■ Robert Mimura, Executive Director, Los Angeles (CA) Criminal Justice Coordi- ■ Victoria S. Cashman, President, nation Committee Cashman & Associates* ■ Hank Pirowski, COURTS Program ■ Jennifer Columbel, Deputy Director, Coordinator, Buffalo (NY) Drug Court* DCPO, DOJ ■ Kate Reeves, Judicial Display Project ■ Kathleen Snavely, Director of Research, Manager, New Mexico Administrative National Drug Court Institute* Office of the Courts ■ Joe Stelma, Senior Deputy Court ■ Ralph Rogers, Assistant Director, Administrator, Jacksonville (FL) Criminal Administration, Orange Drug Court County (CA) Superior Court* A special note of thanks to Larry Webster, ■ Dawn Marie Rubio, Court Services, Justice Information Systems Specialist, National Center for State Courts SEARCH, whose contributions addressed the selection, acquisition, and operation of ■ The Honorable Robert Russell, Judge, computer systems. Buffalo (NY) Drug Court ■ Yvonne Segars, First Assistant Deputy * Reviewed draft document and participated in a Public Defender, New Jersey Office focus group meeting on April 11, 2000, held in of the Public Defender, Essex Adult Sacramento, CA. Office* iii Foreword he drug court is infor- acquire a management information system T mation driven. This (MIS) and jurisdictions that have already report was written to implemented an MIS will find that Sup- help those who are porting the Drug Court Process offers a planning, implementing, or operating adult basis for assessing the strengths and weak- drug courts to understand the critical nesses of a planned or existing information importance of the availability of a wide system. range of timely, accurate, and complete Supporting the Drug Court Process pre- information. The extent to which this sents a functional overview of the drug court information is appropriately available and iv and the nature of the questions and answers how it is used are major determinants of that together form the foundation for sound effective decisionmaking and evaluation. decisionmaking for the court’s key activities. Most drug courts require a computer for This report is not intended to be a standard effective entry, storage, retrieval, sharing, for the court’s MIS. Rather, it will be most and analysis of information because of the useful when selectively viewed to fit the cir- sheer volume of pertinent drug court data, cumstances and needs of the individual its ongoing accumulations, and the length court. Although there is no intent to focus of time it remains integral to the drug on the informational needs of juvenile and court process. Supporting the Drug Court family drug courts, those who are con- Process provides advice on the selection cerned with their operation will find a and acquisition of computer systems for starting point here for thinking about the drug courts, as well as an overview of ongo- requirements of an MIS suitable for those ing and pertinent issues associated with court environments. these systems. Drug courts preparing to Contents I. Introduction ........................................................................................................................1 Importance of Management Information Systems ........................................................3 Purpose of This Document ............................................................................................7 Organization of This Document ....................................................................................8 II. Characteristics of an Effective Drug Court Management Information System ............11 System Design ............................................................................................................12 Frequently Asked Questions ......................................................................................14 Drug Court MIS Requirements Checklist ......................................................................16 III. Preadmission ..................................................................................................................19 Screening Eligibility With the MIS ..............................................................................19 Residency Screening ..................................................................................................21 v Criminal Justice Screening ........................................................................................21 Alcohol or Other Drug Dependency Screening ..........................................................22 Mental Health Disorders..............................................................................................22 Medical Conditions......................................................................................................23 Motivation....................................................................................................................23 Admission Decision and Client Outcome Record ......................................................23 Personal Descriptive Information Checklist ..................................................................24 Financial Information Checklist ....................................................................................27 Insurance Information Checklist ..................................................................................29 Contact Information Checklist ......................................................................................29 Residency Screening Checklist ......................................................................................29 Criminal Justice Screening Checklist............................................................................29 Alcohol or Other Drug Dependency Screening Checklist ..............................................31 Admission Decision Checklist ........................................................................................32 Client Outcome Checklist ..............................................................................................32 IV. Operational Drug Court ................................................................................................33 Assessment ..................................................................................................................33
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