Calendar of Activities July-December 2013
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COSECSA CALENDAR OF EVENTS/ACTIVITIES JANUARY - DECEMBER 2021 Start Date End Date Activity/Meeting Objective Expected Output Source of Participation Venue Funding BLOCKED DATES 1-Jan-21 1-Jan-21 New Year Public Holiday 30-Jan-21 Staff Performance evaluation Performance Management 25-Jan-21 for the period July - December 2020 2-Apr-21 2-Apr-21 Good Friday Public Holiday 5-Apr-21 5-Apr-21 Easter Monday Public Holiday 26-Apr-21 Union Day, United Republic Tanzania Public Holiday 26-Apr-21 of Tanzania 1-May-21 1-May-21 Workers' Day Public Holiday 13-May-21 14-May-21 Eil El-Fitri Public Holiday (on sighting the moon) April/May 2021April/May 2021 COSECSA Council Meeting Leadership and Governance 20-Jul-21 20-Jul-21 Eid El-Haj Public Holiday Dec-21 Dec-21 COSECSA Council Meeting Leadership and Governance 9-Dec-21 Tanzania Independence Day Public Holiday 9-Dec-21 Dec-21 Dec-21 Annual General Meeting Corporate Governance Dec-21 Dec-21 Examination Final Assessment Dec-21 Dec-21 Graduation Final Cohort Dec-21 Dec-21 Annual Scientific Conference COSECSA International Dialogue SECRETARY GENERAL'S OFFICE Date Responsible Activity/Meeting Objective Expected Output Source of Participation Venue Funding 11th Feb 2021 Secretary General Executive Committee Meeting Leadership and Governance Excom Report NA Executive Committee members Virtual Mar-21 Secretary General Executive Committee Meeting Leadership and Governance Excom Report COSECSA Council Members TBD April - Nov 2021 Secretary General Monthly Executive Committee Leadership and Governance Excom Report NA Executive Committee members Virtual Meetings Aug-21 Secretary General Council Meeting Leadership and Governance Council Report COSECSA/Collabora Executive Committee members TBD tion Partners Dec-21 Secretary General Council Meeting Leadership and Governance Council Report COSECSA/Collabora Executive Committee members TBD tion Partners Dec-21 Secretary General AGM, Scientific Conference and Corporate Governance AGM Report/Graduands COSECSA/Collabora Executive Committee members TBD Graduation tion Partners FINANCE & GENERAL PURPOSES DEPARTMENT 1st Feb 2021 Chair, FGPC/Treasurer Meeting to discuss the Development Development of COSECSA Land Approval Report NA FGPC Members Virtual of COSECSA Laki Laki Land Copy of COSECSA Calendar of Activities JanDec 2021 ecc _updates. final Page 1 of 9 Start Date End Date Activity/Meeting Objective Expected Output Source of Participation Venue Funding 5th April 2021 Chair, FGPC Meeting to review Article 4.0 and Define Proper relations between COSECSA Revised Constitution NA FGPC Members Virtual 4.1 of the COSECSA Constitution and the Associations July - Aug 2021 Chair, FGPC/Treasurer Annual Audit Financial Management Audit Report COSECSA Finance Officer/Auditors Arusha, Tanzania (Secretariat Headquarters) Aug-21 Chair, FGPC Finance and General Purposes Oversee and Manage College Finances Committee Report NA FGPC Members Virtual Committee (FGPC) Meeting EXAMINATION & CREDENTIALS DEPARTMENT 23 - 24th Jan Chair, ECC General Surgery and Orthopaedic To Examine FCS Trainees in General and Increased number of the COSECSA/Collabora ECC/Candidates/Examiners/Secre Rwanda, Ethiopia, 2021 examinations Orthopaedics Surgery Health Workforce in the tion Partners tariat Zambia, Malawi and region Kenya Jan-30 Chair, ECC Pediatric Orthopaedics surgery Same 5 candidiates will be COSECSA/Collabora ECC/Candidates/Examiners/Secre Ethiopia fellowship examination examined tion Partners tariat Jan - Mar 2021 ECC, Chair Programme Entry Registrations Increase the number of Trained Surgeons Enrolled Trainees NA ECC/Secretariat Regional in the region Jan - Mar 2021 ECC, Chair Examination candidate registration Increase the number of Trained Surgeons Exam candidates NA ECC/Secretariat Regional in the region registered Apr-21 Chair ECC Conduct meetings to develop Collaborate with implementing partners to Develop Surgical referral Life Box Inc ECC/Life Virtual Protocols and SOPs in line with create/enhance evidence-based surgical protocols, In line with Box/Secretariat/Trainees/Fellows WHO Surgical Safety List guidelines and disseminate best practices WHO Surgical Safety List, and standards Surgical audits Apr-30 Panel Head, ECC chair Part I examination submission Registrar, ECC chair, panel heads deadline May-21 Chair, ECC Plastic Surgery Online Course Develop an online Plastic Surgey Course New Plastic Surgery online ReSurge Plasrtic surgery panel Onsite/Online Development Course (ZOOM) Jul-21 Chair, ECC Review meeting to update the Conduct an in-depth analysis of the Revisited questions after COSECSA ECC/Court of Examiners & Virtual COSECSA Part II marking sheets, existing Part II documents and offer the conclusion of each year International Examiners domains and descriotprs solutions; Clinical Part II examinations Part I and Part II exams Jul-30 Chair ECC, Deadline for approval of candidates Generate final list of Part I exam Final list of 2021 Part one COSECSA Panel Heads/ECC for Part I exam candidiates Candidates Chair/secretariat 24-25th Aug 2021 Chair, ECC Workshop on OSCE and Viva Train regional examiners, certify and A pool of certified regional COSECSA ECC/Examiners/Fellows Virtual appoint them examiners 26th Aug 2021 Chair, ECC Workshop to review Examination Achieve Exellence in Training and Updated Examination COSECSA ECC/Examiners Standard Operating Procedures Examination SoPs Aug-15 Chair ECC, Secretariat Part I examination finalisation Part I exams are ready for implementation Finalized Part One 2021 COSECSA ECC/Registrar/Secretariat virtual deadline examination for each discipline August 20-22 Chair ECC, Secretariat Mock online exam to all candidates To ensure candidates are familiar with the All candidates are COSECSA ECC/Secretariat/CR Virtual exam system conversant with the exam system September 1, ECC, Secretariat,Coutry COSECSA MCS and FCS written Examine candidates Qualified candidates sit for COSECSA/Collabora ECC/Secretariat/CR Virtual 2021 representatives (Part I) examinations the Part I examination tion Partners Copy of COSECSA Calendar of Activities JanDec 2021 ecc _updates. final Page 2 of 9 Start Date End Date Activity/Meeting Objective Expected Output Source of Participation Venue Funding Sep-29 Part I results will be released COSECSA ECC/Registrar/Secretariat Virtual October 1-15 Panel Heads, ECC chair Final review and submission of qualified examination candidates Qualified Part II COSECSA ECC/Secretariat/Programme Virtual exam candidates logbooks examination candidates directors/candidates list Nov-21 Chair, ECC Mock exams for MCS OSCE and Conduct periodical examinations Mock results COSECSA/Collabora ECC/Candidates/Examiners/Secre Onsite/Online Clinical Viva Exams tion Partners tariat (ZOOM) December 6-10 Chair, ECC MCS and FCS Part II Examinations Final College Examinations Final qualified Cohort COSECSA/Collabora ECC/Candidates/Examiners/Exa Onsite/Online tion Partners miners/Secretariat (ZOOM) December 6-10 Chair, ECC Curriculum review to reflect best Physical Pre-conference held alongside the Revised Curriculum ReSurge ECC/Court of Examiners & TBD practice and feedback from the COSECSA AGM International International Examiners training programme December 6-10 Chair, ECC/Registrar Graduation COSECSA Main objective is achieved Final qualified Cohort of COSECSA/Collabora ECC/Candidates/Examiners/Secre TBD Surgeons tion Partners tariat EDUCATION, SCIENTIFIC AND RESEARCH DEPARTMENT 25th January Chair, ESRC ESRC Meeting Strategic Direction of the Education, Committee Report N/A Committee Members Virtual 2021 Scientific and Research Docket of the Mar-21 ESRC/SECRETARIAT Train the Trainer/ Master Trainer MonthlyCollege Virtual training will be conducted Increased number of Plast ReSurge PDs/Plastic Surgery Fellows Virtual Workshop through a two-hour online lecture and and Reconstructive International discussions Surgery Master Trainers Mar - Aug 2021 ESRC/SECRETARIAT Short term (1-week) exchange/ trainees will be exchanged within the 6 Trainees exchanged in a Smile Train PDs/Plastic Surgery Trainees Regional rotational program for trainees region for cleft training year within the region April-Dec 2021 ESRC/SECRETARIAT Short Term Regional Exchange Trainees supported to undertake training Enhanced capacity of 3 ReSurge PDs/Plastic Surgery Trainees Regional Program in other training facilities across the region trainees by supporting International for a period of 2-3 months them to undertake rotational trainings across the region Apr-21 Chair, ECC Review and development of the Achieve Exellency in Training and Improved and enhanced COSECSA/Collabora ESRC TBD COSECSA Training Manual Research Training Manual tion Partners Develop criteria and guidelines for Establish Centres of Excellence in various Concept Notes developed COSECSCA ESRC/Secretariat establishing CoEs surgical fields at the COSECSA training and establishment of 2 Jan - Dec 2021 Chair, ESRC TBD sites Centres of Excellence May-21 Chair, ESRC Needs assessment of CPD for CPD recognition for COSECSA Surgeons in Developed CPD RCSI ESRC/Secretariat COSECSA surgeons in practice, and Practice Implementation Plan TBD development of a plan 12-14th July 2021 Chair, ESRC MCQ & Case Writing Workshop Achieve Exellence in Training and Revised MCQs writing and COSECSA ECC/Examiners Virtual Examination Clinical Case writing Nov-21 Chair, ESRC Annual Graduate Survey Programme Quality Improvement Survey Report RCSI/Collaboration ESRC/RSCI/Secretariat Online Partners Chair, ESRC Workshops to develop CPD Dialogue