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Allan Hancock Joint Community College District Board of Trustees

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Allan Hancock Joint Community College District Board of Trustees ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Gregory A. Pensa, President Hilda Zacarías, Vice President Agenda Jeffery C. Hall Regular Board Meeting Dan Hilker Larry Lahr Monday, August 14, 2017 Yesenia Beas, Student Trustee Allan Hancock College Closed Session - Captain’s Room, B-102 Open Session - Boardroom, B-100 800 South College Drive, Santa Maria, CA 93454 Tent. Page Time 1. Call to Order 4:00 PM 2. Public Comment to Closed Session This section of the agenda is intended for members of the public to address the Board of Trustees on items involving the community college district that are being considered in Closed Session. Please note that Board members are prohibited by the Brown Act from responding to comments made regarding topics not on the official agenda. The leading speaker from the audience on each side of an issue will be limited to five (5) minutes. Additional speakers are limited to two (2) minutes. To address the Board of Trustees, please fill out a Request to Address the Board of Trustees form and provide it to the superintendent/president prior to this part of the agenda. 3. Adjourn to Closed Session 4:00 PM 3.A. Discipline/Dismissal/Release of Public Employee (2 cases) (Govt. Code §54957) 3.B. Evaluation of the Superintendent/President 3.C. Potential Litigation (2 cases) (Govt. Code §54956.9(b) There are two potential litigation items related to two construction projects. The district has a claim against an architect and a general contractor has a claim against the district. 3.D. Conference with Labor Negotiator – (Government Code §54957.6) Employment of Public Employee Unrepresented Employee: Superintendent/President Agency Designated Representative: Kelly Underwood Agency designated representatives: Dr. George Railey, Kelly Underwood Employee Association: Faculty Association 2 Tent. Page Time Agency designated representative: Kelly Underwood Employee Association: Part-Time Faculty Association Agency designated representative: Dr. Kevin Walthers Unrepresented Employees: Management Agency designated representative: Dr. Kevin Walthers Unrepresented Employees: Supervisory/Confidential Agency designated representative: Felix Hernandez Jr. Employee Organization: California School Employees Association (CSEA) Chapter #251 4. Reconvene to Open Session 6:00 PM 5. Action Taken in Closed Session 6. Pledge of Allegiance 7. Approval of Agenda as Presented 8. Public Comment The section of the agenda is intended for members of the public to address the board on items involving the school district. Time limits and procedures to address the Board of Trustees, as stated in the Public Comment to Closed Session, apply to this part of the agenda. Public comment not pertaining to specific agenda items is welcome under public comment. Please note that Board members are prohibited by the Brown Act from responding to comments made regarding topics not on the official agenda. Testimony on specific agenda items will be welcome during consideration of the item by the Board of Trustees. When public testimony is completed regarding a specific agenda item, discussion is then confined to board members only. This practice is in accordance with laws governing Board of Trustees public meetings. 9. Approval of Minutes 9.A. Approval of Minutes from the July 11, 2017 regular board meeting. 10 9.B. Approval of Minutes from the July 25, 2017 special board meeting. 18 10. Presentation Allan Hancock Joint Community College District Board of Trustees August 14, 2017 3 Tent. Page Time 10.A. Check presentation from Phillips 66 Representatives from Phillips 66 will present a check in the amount $25,000 for the STEM Week of Discovery. 10.B. Title V Advance, Innovate and Maintain (AIM) Grant Activities Update Mayte Solis, basic skills coordinator; and Andria Keiser, non-credit ESL faculty, will present an update on Title V AIM activities. 11. Consent Agenda 6:15 PM Consent Agenda items are consistent with adopted policies and approved practices of the district and are deemed routine in nature. They will be acted upon by roll-call vote in one motion without discussion unless members of the board request an item’s removal from the Consent Agenda. 11.A. Register of Warrants 21 Payroll 6/1/17 through 6/30/17 A recommendation that the board of trustees approve commercial warrants. 11.B. Fourth Quarter Financial Status Report 23 A recommendation that the board of trustees accept the fourth quarter financial status report, a routine report that monitors the financial health of the district, to be submitted to the State Chancellor’s Office. 11.C. Part-time Faculty Appointments, Regular Faculty Overload 28 Assignments and Special Assignments/Stipends A recommendation that the board of trustees approve part-time faculty appointments, regular faculty overload, and special assignments/stipends. 11.D. Community Services (Fee-Based) Education Courses 48 A recommendation to approve proposed community services (fee- based) classes for fall 2017. Allan Hancock Joint Community College District Board of Trustees August 14, 2017 4 Tent. Page Time 11.E. Short-Term, Substitute, and Professional Expert Appointments 51 Exempt From Classified Service A recommendation that the board of trustees approve the short-term, substitute, and professional expert appointments exempt from classified service as presented. 11.F. Appointments, Transfers, and Promotions of Classified Service 53 Employees A recommendation that the board of trustees approve the appointment of Jesse Santillan Jr., groundskeeper I, plant services, effective September I, 2017. A recommendation may be made that the board of trustees approve the appointments of administrative assistant III, academic affairs; and campus safety officer, campus police. If a recommendation is made, a revised board agenda item will be presented. 11.G. Transfer of Full-Time Faculty Member 54 A recommendation that the board of trustees approve the transfer of Michael Messina, full time, temporary, noncredit vocational faculty/coordinator, community education, effective August 21, 2017 through May 20, 2018, and contingent upon continued funding. 11.H. Appointment of Classified Management Position 55 A recommendation may be made that the board of trustees approve the appointment of director, institutional grants. If a recommendation is made, a revised board agenda item will be presented. 11.I. New and/or Revised Classified Bargaining Unit Job Descriptions 56 A recommendation that the board of trustees approve the new classified bargaining unit job descriptions as follows: application programmer; and programmer/analyst, as presented. 11.J. Coaching Appointment and Stipends 62 A recommendation that the board of trustees approve the coaching appointments and stipends as presented, or earlier per district need. Allan Hancock Joint Community College District Board of Trustees August 14, 2017 5 Tent. Page Time 11.K. Out-of-Classification Assignments of Classified Service Employees 63 A recommendation that the board of trustees approve the out-of- classification out of bargaining unit assignment of Elaine Healy, coordinator, community education, community education department (50 percent) and director, special projects (50 percent), retroactive to July 1, 2017 through December 31, 2017, or earlier per district need, and contingent upon continued funding; and to approve the out-of- classification assignments of Cynthia Wheeler, administrative assistant II, summer & evening, academic affairs, retroactive to July 1, 2017 through June 30, 2018, or earlier per district need; Armida Velasquez, coordinator, writing center laboratory, learning resources, retroactive to August 1, 2017 through December 31, 2017, or earlier per district need; and Anna Rice, distance learning/academic support technical specialist, learning resources, retroactive to August 4, 2017 through December 31, 2017, or earlier per district need. 11.L. Temporary Appointment Nontenure-Track Faculty Member 65 A recommendation may be made that the board of trustees approve the appointment of a temporary, nontenure-track basic skills faculty/coordinator. If a recommendation is made, a revised board agenda item will be presented. 11.M. Equivalency Certification for Faculty 66 A recommendation to approve equivalency certifications for faculty members who have been authorized to teach, as needed, based on equivalency criteria specified in Board Policy 7211 and as restricted by the equivalency certification document. 12. Oral Reports 6:35 PM 12.A. Superintendent/President’s Report 12.B. Board Member Reports 12.C. Association Reports 6:45 PM 1) Academic Senate 2) California School Employees Association 3) Associated Student Body Government 4) AHC Foundation 5) Management Association 6) Part-Time Faculty Association 7) Faculty Association Allan Hancock Joint Community College District Board of Trustees August 14, 2017 6 Tent. Page Time 13. Action Items 7:15 PM 13.A. Acceptance of Grants Approved 69 A recommendation to accept funded proposals. 13.B. Affirmation of Award of Contract, Building K Roof Replacement, 71 Informal Bid No. 17-200 A recommendation that the board of trustees affirm the award of contract for the Building K Roof Replacement project to Craig Roofing Company, Inc. in the amount of $129,488. 13.C. Appointment of Interim Classified Management Position 72 A recommendation that the board of trustees approve the temporary appointment of Ronald Schram, interim district police chief, campus police, effective August 15, 2017 through December 31, 2017, or earlier
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