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Regular Meeting March 30, 2021 Finance Committee—9

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Regular Meeting March 30, 2021 Finance Committee—9 Regular Meeting March 30, 2021 Finance Committee—9:45 a.m. Engineering & Construction Committee—10:00 a.m. Regular Board Meeting—10:30 a.m. Committee/Board Agenda’s & Reports NOTICE AND AGENDA FINANCE COMMITTEE MEETING Oklahoma Turnpike Authority ODOT Commission Room 200 NE 21st Street Oklahoma City, OK 73105 March 30, 2021 9:45 a.m. The meeting will include teleconferencing and videoconferencing. Each Board Member may participate remotely by teleconference or videoconference pursuant to the Open Meeting Act, as amended by Senate Bill 1031. The following options are available for the public to access this Meeting: To watch: Public access meeting link to a livestream video broadcast internet link: https://video.ibm.com/channel/Abhvn8wj69V To listen only: A muted public access teleconference number: Dial in number: +1-669-900-6833 Access code: 838 9306 0748 Public Access to Handout Materials Reviewed at the Meeting: www.pikepass.com The virtual public access will be monitored by the Authority to ensure that if the audio connection is lost or interrupted, the Meeting will be stopped and not resumed until an audio connection is restored. In such a circumstance, if the audio connection is not restored within ten (10) minutes, the Meeting will be deemed adjourned at the time the audio connection was lost and the remaining Meeting item presentations, if any, shall be made at the time such matters present on the Authority’s Regular Meeting Agenda. This Meeting shall be electronically recorded. 1. Call to Order 2. Roll Call: Board Members will Appear Remotely via Teleconference or Videoconference Mr. Gene Love Mr. John D. Jones Ms. Dana Weber Mr. Guy Berry Mr. Todd A. Cone Mr. John A. Titsworth March 30, 2021 Finance Committee Agenda Page 2. 3. Introduction of Meeting Panelists Participating on Teleconference/Videoconference 4. Report from Trustee. (Rachel Singleton, BOK) 5. Discuss Automatic Vehicle Detection and Classification System Request for Proposal Update. (David Machamer, Executive) 6. Discussion of the monthly payment register for February 2021. 7. Discuss other finance related matters, as deemed necessary. 8. Adjournment NO BUSINESS WILL BE TRANSACTED MINUTES OF THE VIRTUAL FINANCE COMMITTEE MEETING OF THE OKLAHOMA TURNPIKE AUTHORITY, HELD ON FEBRUARY 23, 2021 VIA TELECONFERENCE PURSUANT TO THE OKLAHOMA OPEN MEETING ACT, AS AMENDED BY SENATE BILL 1031, AND RECORDED AND AUDIO LIVESTREAMED FROM THE OKLAHOMA DEPARTMENT OF TRANSPORTATION, 200 NE 21ST, OKLAHOMA CITY, OK 73105. ITEM I: CALL TO ORDER Ms. Weber called the meeting to order at 9:45am ITEM II: ROLL CALL Via teleconference Mr. Gene Love Mr. John D. Jones Ms. Dana Weber Mr. Todd A. Cone Mr. Guy L. Berry Mr. John Titsworth Absent: NONE ITEM III: Meeting Panelists Mr. Tim Gatz Mr. Eric Lair Mr. Alan Freeman Mr. Joe Echelle Mr. David Machamer Ms. Wendy Smith Mr. Jordan Perdue Ms. Patrice Williams Mr. Jack Damrill Ms. Joni Seymour Mr. Paul Caesar Ms. Julie Porter Mr. Randy Lewis Mr. Marcus Williams Ms. Mary Biswell Ms. Cheryl O’Rourke Ms. Rachel Singleton, BOK ITEM IV: Report from Trustee. (Rachel Singleton) Ms. Rachel Singleton stated that the 507 Transfers were made pursuant to the Authority’s Trust Indenture. Ms. Singleton went on to state that the Trustee had not been made aware of any circumstances that would put the Authority out of compliance with the Trust Indenture. ITEM V: Discuss a purchase from Nimble Storage for additional IT storage and professional services. Ms. Joni Seymour discussed the purchase of additional storage from Nimble Storage for additional IT storage and professional services for an amount not to exceed $ 529,362.20. This purchase will help to replace and repair aging storage. This request is for phase II, phase III is planned for next year. ITEM VI: Discuss payment of the Final Arbitrage Rebate on the Series 2011A Revenue Bonds. Ms. Wendy Smith discussed the payment of the Final Arbitrage Rebate on the Series 2011A Revenue Bonds. She stated that the Arbitrage payment is normally due on the anniversary date of the bond issue, which in this case would have been October 2021 but since we refunded the 2011A Revenue Bonds in October of 2020, the final arbitrage payment in the amount of $1,035,558.27 is due by March 5, 2021. ITEM VII: Discussion of the monthly payment register for January 2020 There was no discussion at this time. ITEM VIII: Discuss other finance related matters, as deemed necessary. Ms. Weber asked about the Coronavirus Relief. Mr. Gatz stated that we are still exercising a high degree of flexibility with workers. The OTA is continuing to comply with the Governor’s Executive Order and the CDC Guidelines. Ms. Weber asked about the breakdown between in-office work teleworking. Mr. Gatz replied that those that can work remotely accounts for approximately 80% of the OTA staff. He went on to state that teleworking effectiveness is still being monitored. There are usually a handful of people in office daily. In the future, this may lead to space gains for in-office configuration. Hoteling space should be available for people to be able to plug in for in-office work and meetings. There was a questioned related to tri-protocol firmware. Mary Biswell stated that currently we are upgrading all our lanes to tri-protocol firmware. This allows the Authority to read different types of tag protocols from other toll entities. Ms. Weber asked about the extreme temperatures; what effect has it had on? Mr. Gatz stated that there was an accident on the Turner Turnpike that caused some significant pavement damage on its own and OTA definitely has some areas that will need repairs. Many problem spots may not be seen until spring. Mr. Joe Echelle stated that the storms created a large expense related to salt, sand & asphalt. ITEM IX: ADJOURNMENT MOTION FOR ADJOURNMENT: Ms. Weber called for the adjournment of the Finance Committee Meeting. It was moved by Mr. Jones and seconded by Mr. Love that the meeting adjourn. The motion carried by the following vote: YES: Love, Jones, Weber, Berry, Cone, Titsworth The meeting adjourned at 10:00 am. ENGINEERING & CONSTRUCTION COMMITTEE AGENDA MARCH 30, 2021 10:00 a.m. NO BUSINESS WILL BE TRANSACTED NOTICE AND AGENDA ENGINEERING & CONSTRUCTION COMMITTEE MEETING Oklahoma Turnpike Authority ODOT Commission Room 200 NE 21st Street Oklahoma City, OK 73105 March 30, 2021 10:00 a.m. The meeting will include teleconferencing and videoconferencing. Each Board Member may participate remotely by teleconference or videoconference pursuant to the Open Meeting Act, as amended by Senate Bill 1031. The following options are available for the public to access this Meeting: • To watch: Public access meeting link to a livestream video broadcast internet link: https://video.ibm.com/channel/Abhvn8wj69V • To listen only: A muted public access teleconference number: Dial in number: +1-669-900-6833 Access code: 838 9306 0748 Public Access to Handout Materials Reviewed at the Meeting: www.pikepass.com The virtual public access will be monitored by the Authority to ensure that if the audio connection is lost or interrupted, the Meeting will be stopped and not resumed until an audio connection is restored. In such a circumstance, if the audio connection is not restored within ten (10) minutes, the Meeting will be deemed adjourned at the time the audio connection was lost and the remaining Meeting item presentations, if any, shall be made at the time such matters present on the Authority’s Regular Meeting Agenda. This Meeting shall be electronically recorded. 1. Call to Order 2. Roll Call: Board Members will Appear Remotely via Teleconference or Videoconference Mr. Gene Love Mr. John D. Jones Ms. Dana Weber Mr. Guy Berry Mr. Todd A. Cone Mr. John A. Titsworth March 30, 2021 Engineering & Construction Committee Agenda Page 2. 3. Introduction of Meeting Panelists Participating on Teleconference/Videoconference 4. Discuss Change Order(s) and Supplemental Agreement(s) – T.J. Dill, Construction 5. Discuss any Upcoming Change Orders and Supplemental Agreements – T.J. Dill, Construction 6. Discuss Contract Modification(s) – T.J. Dill, Construction 7. Discuss Contract Modification(s) – Darian Butler, Engineering 8. Discuss the Ratification of a Declaration of Emergency and Award of Contract for emergency repairs on the Indian Nation Turnpike, Bridges 0.33 and 5.98 – Darian Butler, Engineering 9. Discuss Utility Relocation Services (Driving Forward) – Darian Butler, Engineering 10. Discuss Real Estate Auction Contracts between OTA and Dakil Real Estate, Inc. for disposal of properties previously declared by the Authority as surplus – Todd Gore for Engineering 11. Discuss Service Contract Award(s) – Mark Kalka, Maintenance 12. Discuss Service Contract Renewal(s) – Mark Kalka, Maintenance 13. Discuss Request to Reject Bids on Service Contract JKT-MOSF-21 – Mark Kalka, Maintenance 14. Discuss Consulting Engineer’s Report – Jimmy Sparks, Olsson 15. Discuss other Engineering and Construction items as deemed necessary 16. Motion for Adjournment NO BUSINESS WILL BE TRANSACTED Office of the Director OKLAHOMA TURNPIKE AUTHORITY AGENDA ITEM SUBJECT: Construction Division DATE: March 30, 2021 Change Order(s) Supplemental Agreement(s) Submitted for the consideration of the Authority is a request that the following Change Orders and Supplemental Agreements be approved/disapproved. A summary of the item(s) is as follows: Project No. Contractor Amount Time 1. EOC-2433B & 2434A, CO #8 Emery Sapp & Sons, Inc. $91,710.00 0 Days 2. EOC-2454B, 2455, & Haskell Lemon Construction $15,981.63 0 Days 2474B, SA #6 3. IN-MC-59/60, SA #2 & CO #3 B&B Construction, Inc. $388,629.62 14 Days 4. JKT-2341A, CO #7 Duit Construction Co., Inc. $60,388.12 0 Days 5. T-MC-107TR, CO #3 Advanced Workzone Sevr. ($1,361,245.08) 0 Days AUTHORITY MEETING: March 30, 2021 ITEM NO.
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