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Popular Keyboard Shortcuts for Word® Basic File Operations Keyboard Action Ctrl + N Create new document Ctrl + O Open existing document Ctrl + W Close active document Ctrl + Save active document F12 Save As … different name, location, file type Ctrl + P Open Print dialog box for active document Ctrl + F2 Open Print Preview for active document Alt + F4 Close Word F1 Open , Restore or Repeat Actions Action Ctrl + Z Undo last action(s) Ctrl + Y Restore undo action(s) F4 Repeat last action Move the Cursor Keyboard Shortcut Action  Move one character to right  Move one character to left  Move to next line / Move to top line of next paragraph  Move to previous line / Move to last line of previous paragraph Ctrl +  Move to start of next word Ctrl +  Move to start of previous word Ctrl +  Move to start of previous paragraph / Move to start of current paragraph Ctrl +  Move to start of next paragraph Home Move to start of current line End Move to end of current line Ctrl + Page Up Move to top of previous page Ctrl + Page Down Move to top of next page Ctrl + Home Move to top of document Ctrl + End Move to end of document Select Words, Lines and Paragraphs Keyboard Shortcut Action Shift +  Select next character(s) to right Shift +  Select next character(s) to left Select all text to left in current paragraph / Ctrl + Shift +  Select all text in previous paragraph(s) Select all text to right in current paragraph / Ctrl + Shift +  Select all text in next paragraph(s) Ctrl + Shift + Home Select all text from cursor to beginning of document Ctrl + Shift + End Select all text from cursor to end of document Ctrl + A Select entire document

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Popular Keyboard Shortcuts for Word® Use F8 Key in Selection Right-click to Verify that Selection Mode is Active Keyboard Shortcut Action F8 Initiate Selection Mode F8 (second time) Select current word F8 (third time) Select current sentence F8 (fourth time) Select current paragraph F8 (fifth time) Select entire document Shift + F8 Reverse selection(s) Esc Exit Selection Mode Cut, Copy and Paste Selection Keyboard Shortcut Action Ctrl + Copy selection to Ctrl + X Cut selection to clipboard Ctrl + V Paste selection from clipboard Ctrl + Shift + C Copy formatting with Format Painter Ctrl + Shift + V Past formatting with Format Painter Ctrl + Alt + V Display Paste Special dialog box Delete Text and Graphics Keyboard Shortcut Action Delete one character to left / Delete selection Ctrl + Backspace Delete word to left Delete Delete one character to right / Delete selection Ctrl + Delete Delete word to right Ctrl + Z Undo last action Ctrl + Y Restore undo action Apply Formatting to Characters and Words Keyboard Shortcut Action Ctrl + D Display Font dialog box Ctrl + B Toggle Bold formatting Ctrl + I Toggle Italic formatting Ctrl + U Toggle Underline formatting Ctrl + Shift + W Toggle Word Underline formatting Ctrl + Shift + D Toggle Word Double-underline formatting Ctrl + Shift + H Apply Hidden Text formatting Ctrl + Shift + * Toggle display of non-printing characters (paragraph markers, spaces, etc.) Ctrl + ] (right bracket) Increase Font Size one point Ctrl + [ left bracket) Decrease Font Size one point Ctrl + > (greater than symbol) Increase Font Size in steps Ctrl + < less than symbol) Decrease Font Size in steps Shift + F3 Cycle through case of letters (Proper, Upper, Lower) Ctrl + Shift + A Toggle Upper Case formatting Ctrl + Shift + K Toggle Small Caps formatting Ctrl + Shift + + (plus sign) Toggle default Superscript formatting Ctrl + = (equal sign) Toggle default Subscript formatting Ctrl + Spacebar Remove all manual formatting

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Popular Keyboard Shortcuts for Word® Find, Replace and Go To Text, Formatting and Document Location Keyboard Shortcut Action Ctrl + F Display Find What dialog box Ctrl + H Display Replace With dialog box Ctrl + G Display Go To What dialog box Ctrl + Alt + Home Open Select Browse Object List Ctrl + K Open Insert Hyperlink dialog box F7 Start Spell Checker Shift + F7 Display Thesaurus Research Pane Alt + mouse click Display Thesaurus Research Pane Ctrl + Shift + G Display Word Count Statistics Format Paragraphs Keyboard Shortcut Action Ctrl + 1 Apply single line spacing within paragraph(s) Ctrl + 2 Apply double line spacing within paragraph(s) Ctrl + 5 Apply 1.5 line spacing within paragraph(s) Ctrl + 0 Toggle a single line of space before current paragraph Ctrl + E Center paragraph horizontally Ctrl + J Justify paragraph horizontally Ctrl + L Left-align paragraph horizontally Ctrl + R Right-align paragraph horizontally Ctrl + M Indent paragraph from left Ctrl + Shift + M Remove paragraph indent from left Ctrl + T Create hanging indent for paragraph Ctrl + Shift + T Remove hanging indent from paragraph Ctrl + M, then Ctrl + Shift + T Create "traditional" first line indent of 0.5 inches Ctrl + Q Remove all paragraph formatting Insert Fields and Special Characters Keyboard Shortcut Action Shift + Enter Create line break (soft return) Ctrl + Enter Create page break Ctrl + Shift + Enter Create column break Ctrl + Shift + -() Create non-breaking hyphen Ctrl + Shift + Space (spacebar) Create non-breaking space Alt + Ctrl + C Inset Copyright © symbol Alt + Ctrl + R Insert Registered Trademark ® symbol Alt + Ctrl + T Insert Trademark ™ symbol Alt + Ctrl + . (period) Insert ellipsis (…) Navigate in Word Table Keyboard Shortcut Action Tab Select next cell to right Shift + Tab Select previous cell to left / Move cursor to cell above / Move cursor to cell below Alt + Home Move to first (left-most) cell in current row Alt + End Move to last (right-most) cell in current row Alt + Page Up Move to top cell in current column Alt + Page Down Move to bottom cell in current column Alt + Shift +  Move entire current row up one row Alt + Shift +  Move entire current row down one row

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Popular Keyboard Shortcuts for Word® Work in Outline View Keyboard Shortcut Action Ctrl + Alt + O Switch to Outline view Alt + Shift + 1; Alt + Shift + 2, etc. Display Level 1 Header; Display Level 2 Header, etc. (through Level 9) Alt + Shift +  Promote selected Header one level Alt + Shift +  Demote selected Header one level Alt + Shift + N Demote selected Header to body text Alt + Shift + + (plus sign) Expand text for selected Header Level Alt + Shift + - (minus sign) Collapse text for selected Header Level Alt + Shift + A Toggle Expand / Collapse All Heading Level text Alt + Shift +  Move selected paragraph(s) up Alt + Shift +  Move selected paragraph(s) down Apply Styles Keyboard Shortcut Action Ctrl + Shift + N Apply Normal Style Ctrl + Alt + 1 Apply Heading 1 Style Ctrl + Alt + 2 Apply Heading 2 Style Ctrl + Alt + 3 or 4 or 5 Apply Heading 3 or 4 or 5 Style Alt + Shift +  Promote Heading Style one level Alt + Shift +  Demote Heading Style one level Ctrl + Shift + L Apply Bullet List Style Ctrl + Shift + S Open "floating" Apply Styles dialog box Alt + Ctrl + Shift + S Toggle Styles List box Shift + F1 Toggle Reveal Formatting list for selection Switch Document Views Keyboard Shortcut Action Ctrl + Alt + N Switch to Draft / Normal View Ctrl + Alt + O Switch to Outline View Ctrl + Alt + P Switch to Page Layout View Ctrl + F2 Toggle Print Preview Mode Alt + F11 Launch Visual Basic Editor Alt + F8 View List of Macros / Create, Run or Edit Macros Review Documents and Create References Keyboard Shortcut Action Ctrl Alt + M Insert New Comment Ctrl + Alt + F Insert New Footnote Ctrl + Alt + D Insert New Endnote Ctrl + Shift + E Toggle Track Changes Alt + Shift + X Mark Index Entry Alt + Shift + I Mark Citation Alt + Shift + O Mark Table of Contents Entry

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