Annual Report 2010-2011 Erongo Regional Council
Annual Report 2010-2011 VISION
To become the leading Regional Council in socio-economic development.
MISSION
The Erongo Regional Council, committed to sustained regional development, will serve its customers through the delivery of prompt and accurate services by always striving for customer service, while remaining transparent and maintaining good partnerships.
VALUES
Customer excellence: To identify the needs and expectations of our target market and attend to them quickly and with care for our clients; furthermore to continuously solicit for ways to improve and maintain excellent service to our clients.
Integrity: To be committed to maintain the same conduct and behaviour that we verbalise, to remain honest in all our dealings and to build trust in others and ourselves.
Partnerships: To assure stakeholders of our dedication by working as a team to manage the region to their advantage in accordance with the rational principles entrenched in our distinctive legislation, and to maintain proper consultation with stakeholders with the utmost care.
Good governance: To manage the region and its resources by maintaining clear standards and measures and by rendering prompt action; and also with personal attention, professional appearance and conduct and the continuous improvement of excellence.
Transparency: To adhere to ethical standards and legal requirements in all the operations of the Erongo Regional Council, by being honest, fair, open and equitable in everything we do and say.
2 Erongo Regional Council - Annual Report 2010-2011 Contents
PREFACE 4
ABBREVIATIONS AND ACRONYMS 5
PART A: DIRECTORATE: HUMAN RESOURCE MANAGEMENT, FINANCE AND ADMINISTRATION 6 DIVISION: HUMAN RESOURCE MANAGEMENT 6 1. Objective 6 2. Summary of employment 6 3. Main activities 7 4. Achievements and challenges 9 5. Conclusion 9 DIVISION: FINANCE 10 1. Objectives 10 2. Budget 2010/11 10 3. Annual Financial Statements 10 4. Statements 11 DIVISION: ADMINISTRATION 26 1. Objective 26 2. Summary of main activities 26 3. Conclusion 31
PART B: DIRECTORATE: PLANNING AND DEVELOPMENT SERVICES 32 1. Introduction 32 2. Development interventions 32 3. HIV/AIDS response 35 4. Food For Work/Cash For Work Programmes 35 5. Support to the Constituency Development Committees 35 6. Ad-hoc activities 36 7. Conclusion 37
PART C: DIRECTORATE: EDUCATION 38 1. Introduction 38 2. Main activities and achievements 38 3. Problems and constraints 42 4. Recommendations 43 5. Conclusion 43
PART D: DIRECTORATE: MAINTENANCE 44 1. Introduction 44 2. Functions of the Directorate as per decentralization plan 44 3. Personnel administration 44 4. Training 45 5. Budget 45 6. Transport 45 7. Work Performance: Departmental 46 8. Contractual services 47 9. Line Ministries Expenditure 48 10. Conclusion 49 11. Annexure: Operational Budget Maintenance 50
Erongo Regional Council - Annual Report 2010-2011 3 PREFACE
rom change stems innovation, opportunities and creative thinking. For the Erongo Regional Council the 2010/2011 financial year was one of many changes.
FThe main change was in the political structure of regional government. With elections in November 2010 an amendment to the Regional Councils Act in Parliament brought about a major change in the political structure heading the regional councils.
The term of office of regional councillors was reduced from six to five years and office terms of regional councillors serving on Councils’ management committees were reduced from three years to two and a half years. Adding hereto was the announcement that regional governors were to be appointed by the President and not elected by the regional councillors any more. These announcements paved the way for the dedicated team of councillors for the next 5 years. Immediately the table was laid for accelerated development in the Erongo Region with special focus on settlement areas. Familiar faces remained and 3 new councillors stepped in creating a Council with expertise but which can also count on the vigour and enthusiasm of new councillors.
Changes also come in the form of challenges. One of the major challenges in the year was Uis in the Daures Constituency being downgraded from a village to a settlement. This gave way to a long and continuous process to transform financial and human resources to fit into the context of a settlement. However with strong leadership skills and experience gained from administrating other settlements in our region the objective was to not only continue services rendered but also to improve services to the residents. The council continues to rely on the support, goodwill and cooperation of the residents of Uis to create a conducive environment for the efficient administration of Uis Settlement in the years to come.
Since the Decentralisation Enabling Act (Act 33 of 2000) was passed the process of decentralization of the functions from Ministries to the Erongo Regional Council called for constant change management. During this period the decentralization of the maintenance function from the Ministry of Transport and Works which already started in 2009 gained momentum. With a regional office in Swakopmund and a sub-office in Walvis Bay execution of the delegated maintenance functions were more streamlined and reaction times to maintenance requests significantly reduced.
Riding the wave of change is becoming a most important part of service delivery and social and economic development in an increasingly challenging environment. In order to survive and prosper we need to adapt, improve and most of all keep in touch with our customers. By applying change management practises the ERC’s committed, experienced and educated staff compliment endeavours to serve the Erongo region whatever changes await on the horizon.
4 Erongo Regional Council - Annual Report 2010-2011 Abbreviations and Acronyms
CASS CONTINUOUS ASSESSMENT CDC CONSTITUENCY DEVELOPMENT COMMITTEE CLDC COMMUNITY LEARNING AND DEVELOPMENT CENTRE CRO CHIEF REGIONAL OFFICER DAC DISTRICT AIDS COMMITTEE ERC ERONGO REGIONAL COUNCIL ETSIP EDUCATION AND TRAINING SECTOR IMPROVEMENT PROGRAMME FNB FIRST NATIONAL BANK GAAP GENERALLY ACCEPTED ACCOUNTING PRINCIPLES GIPF GOVERNMENT INSTITUTIONS PENSION FUND GRN GOVERNMENT OF THE REPUBLIC OF NAMIBIA HAMU HIV AND AIDS MANAGEMENT UNIT HIV HUMAN IMMUNODEFICIENCY VIRUS AIDS ACQUIRED IMMUNO DEFICIENCY SYNDROME HOD HEAD OF DEPARTMENT HR HUMAN RESOURCES HRP HUMAN RESOURCE PRACTITIONER IFRS INTERNATIONAL FINANCIAL REPORTING STANDARDS JSC JUNIOR SECONDARY CERTIFICATE MFMC MY FUTURE, MY CHOICE MRLGHRD MINISTRY OF REGIONAL AND LOCAL GOVERNMENT, HOUSING AND RURAL DEVELOPMENT NBV NET BOOK VALUE NESE NATIONAL EXTERNAL SCHOOL EVALUATION NIED NATIONAL INSTITUTE FOR EDUCATIONAL DEVELOPMENT NSSC NATIONAL SENIOR SECONDARY CERTIFICATE NYCN NATIONAL YOUTH COUNCIL OF NAMIBIA OPM OFFICE OF THE PRIME MINISTER OVC ORPHANS AND VULNERABLE CHILDREN PPP PUBLIC/PRIVATE PARTNERSHIPS RACE REGIONAL AIDS COMMITTEE OF EDUCATION RACOC REGIONAL AIDS COORDINATING COMMITTEE REMU REGIONAL EMERGENCY MANAGEMENT UNIT RESE REGIONAL EXTERNAL SCHOOL EVALUATION SADC SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SAT STANDARDIZED ACHIEVEMENT TEST TB TUBERCULOSIS TRC TEACHERS RESOURCE CENTRE UNAM UNIVERSITY OF NAMIBIA WOH WINDOW OF HOPE
Erongo Regional Council - Annual Report 2010-2011 5 Part A: Directorate - Human Resource Management, Finance and Administration DIVISION: HUMAN RESOURCE MANAGEMENT
1. OBJECTIVE
The Division is mainly responsible for advising the Council and making recommendations to the Public Service Commission on matters related to staff e.g. appointments, promotions, transfers, secondments, leave, disciplinary cases, grievances and retirements.
The Division is also tasked with the coordination of the training function of the Council together with the members of the Training Committee by identifying staff members for training courses/workshops as part of the capacity building process.
2. SUMMARY OF EMPLOYMENT
Number of approved posts : 119 Posts currently filled : 85 Number of additional appointments : 4
EMPLOYEES BY GENDER Male Female Management 4 3 Below Management 40 42 Total 44 45
Total number of staff at ERC
49% MaleMal % e 51% FemaleFemal % e
3. MAIN ACTIVITIES
During the period under review the Division dealt with the following: 6 Erongo Regional Council - Annual Report 2010-2011 3.1 RECRUITMENT AND APPOINTMENT
DUTY STATIONS DIVISION: POST
Walvis Bay Urban Clerk: 2BL3
Regional Emergency Management Remu - Clerk SP2 Unit
Swakopmund Head Office Transport - Clerk Grade 2BL3
Okombahe Settlement Driver 1BL3
Swakopmund Head Office Liaison Officer: 3AL1
Okombahe Settlement Clerk- Grade 2BL3
Swakopmund Head Office Training Officer: 3AL2
3.2 STAFF MOVEMENT
A. RESIGNATIONS
The following staff members resigned from the Public Service:
3. MAIN ACTIVITIES
During the period under review the Division dealt with the following:
3.1 Recruitment and Appointments DUTY STATIONS DIVISION: POST Walvis Bay Urban Constituency Clerk: 2BL3 Regional Emergency Management Unit Remu - Clerk SP2 Swakopmund Head Office Transport - Clerk Grade 2BL3 Okombahe Settlement Driver 1BL3 Swakopmund Head Office Liaison Officer: 3AL1 Okombahe Settlement Clerk- Grade 2BL3 Swakopmund Head Office Training Officer: 3AL2
3.2 Staff Movements A. Resignations The following staff members resigned from the Public Service: DUTY STATIONS POSITIONS Walvis Bay Rural Constituency Clerk: 2BL3 Daures Constituency Clerk: 2BL3
B. Transfers DUTY STATIONS POSITION Swakopmund Head Office HRP: 2AL3
3.3 Compensation Administration The Division processed salary advices in respect of general annual salary adjustments, service bonuses, policy deductions and other statutory deductions such as contributions to the Government Institution Pension Fund and Social Security.
3.4 Leave Administration The Division processed two hundred and eighty (280) applications for leave of absence onto leave record cards and updated the staff leave credit days on the VIP system accordingly.
3.5 Training and Development The Division aims to enhance the current pool of knowledge and skills within the ERC, building upon the organization’s strategy. Training of employees benefit them and also the ERC as a regional government institution in many ways by educating workers on the effective use of technology, creating opportunities for career development and personal growth (an important factor in retaining workers), improving productivity and profitability and ultimately improving organizational performance.
Erongo Regional Council - Annual Report 2010-2011 7 The Division thus annually embarks on qualifying and non-qualifying training and explores different venues to achieve results.
A. Non-Qualifying Training Staff members participated in the capacity building programme for diploma and degree courses while others attended various short courses and workshops. The following courses and training interventions were facilitated and coordinated by the Division: • An Annual Plan Development Workshop for staff members and councillors from 14 to 18 March 2011. • Training Needs Assessment and Evaluation and Training. • Information and Technology for Executive Assistance. • Pastel Evolution Training • An induction workshop for councillors and constituency staff members. • Training on Public Participation and Customer Care through the Ministry of Regional and Local Government, Housing and Rural Development (MRLGHRD) for the constituency offices.
The Division assisted the Ministry of Regional and Local Government, Housing and Rural Development with invitations for an Induction Course scheduled for newly appointed councillors and management for the period 7 to 11 February 2011 in Walvis Bay.
The request of a staff member to attend Urban and Regional Development Planning and Management Training in Singapore for the period 4 to 15 April 2011 was also facilitated by the Division.
B. Qualifying Training The Council continued assisting students at university level to further their studies in various fields.
3.6 Correspondence The Division dealt with the adjustments of salaries of all concerned staff members. Letters and advices pertaining to the abovementioned were prepared and forwarded to all staff members. The Division is also responsible for the preparation of the minutes and agendas of both Management and Council In-camera meetings on issues dealing with personnel management for their recommendations and approval.
Furthermore, staff prepared invitation letters to panel members for the advertised posts, served as Secretary during the interviews and prepared submissions for Council as well as for the Public Service Commission on staff matters.
There is a need to brief staff on Public Service staff rules and regulations since these are regularly amended and/or extended. The Division thus undertook familiarisation visits to the constituency offices during this period to explain the content and enforcing thereof.
8 Erongo Regional Council - Annual Report 2010-2011 4. ACHIEVEMENTS AND CHALLENGES
Staff in the Division successfully managed to process the monthly salaries of staff and councillors. Almost 71% of the approved posts were filled. Some vacancies in the Directorate of Planning and Development Services, Division of Technical Services still posed a challenge due to the shortage of those particular skills in the labour market and the academic requirements for such positions. Thus the Division is still struggling to fill those positions.
5. CONCLUSION
We express our gratitude to all partners and stakeholders who assisted us especially during the various interviews held and on whose specialist knowledge we could rely to ensure the recommendation of the best candidate. The ERC embraces the good teamwork established with these stakeholders during the past years. The Division will continuously expand our commitment to working even harder towards making Erongo Regional Council the employer of choice as well as the leading regional council.
Erongo Regional Council - Annual Report 2010-2011 9 DIVISION: finance
1. OBJECTIVES
The Finance Division provides efficient and effective financial support to the entire Council thereby ensuring adherence to the State Finance Act, Treasury Instructions, Tender Board Procedures and the Regional Council Act, 1992 (Act No 22 of 1992). It also ensures compliance with Generally Accepted Accounting Principles (GAAP) in line with the requirements of the International Financial Reporting Standards (IFRS).
2. BUDGET 2010/2011
The budget for the financial year 2010/2011 was compiled and approved by the Regional Council and submitted to the Ministry of Regional and Local Government, Housing and Rural Development for the Minister’s authorization. Amounts of N$24 867 426.00 and N$14 235 000.00 were approved for recurrent and capital projects respectively.
A virementation of an amount of N$546 000.00 was requested and approved during the financial year under review.
3. ANNUAL FINANCIAL STATEMENTS
The Erongo Regional Council’s books for the financial year ended 31 March 2010 were audited by the Office of the Auditor General. The Auditor General’s report on the above had not yet been received at the time of publishing.
The following are the submitted, yet un-audited, annual financial statements for the financial year ending 31 March 2011.
10 Erongo Regional Council - Annual Report 2010-2011 ERONGO REGIONAL COUNCIL
FINANCIAL STATEMENTS FOR THE YEAR ENDING
31 MARCH 2011
Erongo Regional Council - Annual Report 2010-2011 11 Accounting Convention The following are the accounting policies of the Erongo Regional Council (ERC) which are consistent in all material respects with those applied in the previous year, except as otherwise indicated. The financial statements have been prepared on the historical cost basis.
The Council processes its transactions on accrual basis.
Currency The financial statements are expressed in Namibian dollars.
Property, Plant and Equipment Property, plant and equipment (owned or leased) are stated at historical cost less depreciation.
Depreciation is calculated on a straight line method to write-off the cost of each asset over its expected useful economic life as follows: Buildings 50 years Vehicles 5 years Computer Equipment 3 Years Office Equipment 3 years Furniture, Fixtures & Fittings 5 Years Property, Plant & Equipments 5 Years Land No depreciation
Revenue Revenue is recognized in the financial statements at the date the goods are delivered or services are rendered.
12 Erongo Regional Council - Annual Report 2010-2011 ERONGO REGIONAL COUNCIL INCOME STATEMENT for the period ending 31 March 2011
2010/2011 2009/2010 Note N$ N$
INCOME 26,667,347 23,768,815 Government Transfer – MRLGHRD 18,657,032 15,921,200 Income from Settlement Areas 764,791 698,170 Rates & Levies from Local Authorities 4,292,081 4,482,189 Property Rentals & Equipment Hire - Income 438,113 396,999 Shares, Dividends & Royalties 25,807 - Interest Earned 1,359,338 1,696,940 Other Income 77,647 320,202 Delegated Functions Income 1 1,052,538 253,115
EXPENDITURE 25,616,995 19,382,966 Remuneration 11,550,190 9,646,332 Employer's Contribution – GIPF & MOP 1,280,576 1,097,094 Other Conditions of Services 433,633 54,547 Subsistence & Travel 1,243,531 1,127,725 Materials & Supplies 315,107 353,360 Transport Charges 813,326 801,295 Utilities 2,285,458 1,703,558 Maintenance Charges 269,173 231,938 Property Rentals & Related Charges 142,227 150,744 Other Services and Expenditures 5,644,231 2,966,068 Membership Fees & Subscriptions 134,176 123,652 Subsidies & Grants Contributions 758,892 678,203 Current Transfers to Public & Dept 161,400 152,000 Delegated Functions Expenditure 1 585,076 296,449
SURPLUS FOR THE YEAR 1,050,352 4,385,849
Erongo Regional Council - Annual Report 2010-2011 13 ERONGO REGIONAL COUNCIL BALANCE SHEET AS AT 31 MARCH 2011 2010/2011 2009/2010 Note N$ N$ EMPLOYMENT OF CAPITAL Fixed Assets 2 25,972,002 14,960,694 Land 324,249 324,249 Buildings 12,482,873 12,465,341 Machinery & Equipment 11,913,855 534,952 Motor Vehicles 576,880 957,004 Office Equipment 43,283 52,299 Furniture & Fittings 551,670 584,479 Computer Equipment 79,023 42,044 Other Fixed Assets 169 326
Other Fixed Assets - Work in Progress 5,855,337 24,994,366 Capital Projects 3 5,855,337 24,994,366
Investments 4,551,906 4,268,621 Treasury Bills 5 4,551,906 4,268,621 Stanlib Investments - -
Shares in Subsidiary Companies 65,807 100,000 Shares in Erongo Red 4 65,807 100,000
Total Net Fixed Assets 36,445,052 44,323,681
Current Assets 29,904,690 30,244,152 Bank Accounts & Cash at Hand 5 24,237,041 25,100,047 Debtors Control 6 4,698,632 4,314,168 Stock on Hand 302,690 177,598 Value Added Tax 6 666,327 652,339
Current Liabilities 371,297 647,765 Creditors Control 371,297 647,765
Working Capital 29,533,393 29,596,386
65,978,445 73,920,067 CAPITAL EMPLOYED Accumulated Fund 7 30,592,848 30,592,848 Capital Projects Development Fund 29,667,848 29,667,848 Build Together Programme Revolving Fund 925,000 925,000
Retained Income 35,385,597 43,327,219 Surplus for the Year 1,050,352 4,385,849 Retained Surplus from Previous Financial Years 34,335,245 38,941,370
65,978,445 73,920,067
14 Erongo Regional Council - Annual Report 2010-2011 ERONGO REGIONAL COUNCIL Cash Flow Statement for the period ending 31 MARCH 2011
2010/2011 2009/2010 N$ N$ Operating Activities
Net Cash Inflows / Outflow from Operating Activities 4,172,495 5,068,602
Cash Receipts from Customers & Others 4,215,905 5,155,133 Delegated Functions Funds Received 1,052,538 253,114 Government Transfer - MRLGHRD 18,657,032 15,921,200 Cash Payments to Employees (13,288,761) (10,798,823) Cash Payments to Suppliers & Other Payments (7,216,526) (6,844,144) Delegated Functions Payments (585,076) (293,671) Cash Generated from / (Utilized On) Operations before interest 2,835,112 3,392,809
Interest Received from Investments & Bank 1,337,383 1,675,793
Investing Activities
Net Cash Flow / (Outflow) from Investing Activities (4,752,217) (13,550,820) Treasury Bills - (7,557) Build Together Loan Disbursements (110,312) (180,038) Purchase of Plant & Equipment & Work in Progress (4,641,905) (13,363,225)
Financing Activities
Net Cash Inflow / (Outflow) from Investing Activities - 2,500,000 Development Capital Projects Funds Received - 2,500,000
Net Increase / (Decrease) In Cash & Cash Equivalents (579,722) (5,982,218) Cash & Cash Equivalents at the Beginning of the Year 29,368,669 35,350,887
Cash & Cash Equivalents at End af Period 28,788,947 29,368,669
Erongo Regional Council - Annual Report 2010-2011 15 NOTES TO THE UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD ENDING 31 MARCH 2011
1 Delegated Functions Income and Expenditure Account for the period ending 31 March 2011 2010/2011 2009/2010
Delegated Functions Income 1,052,538 253,115 Ministry of Gender Equality - Income 55,000 99,600 Office of the Prime Minister - Income 45,349 153,515 Ministry of RLGHRD - income 565,472 - Ministry of Agriculture 7,000 - Ministry of Education 379,717 -
Delegated Functions Expenditure 585,076 296,449 Ministry of Gender Equality - Expenses 62,990 191,168 Ministry of Education - Expenses - - Ministry of RLGHRD - Expenses 504,737 11,329 Office of the Prime Minister - Expenses 17,349 93,953
Deficit for the Year 467,462 (43,334)
16 Erongo Regional Council - Annual Report 2010-2011 Property Plant and Equipment 2a for the period ending 31 March 2010
Plant, Office Land Total Machinery Furniture, & Equipment & Equipment & Buildings Vehicles Computers
Opening Carrying 11,250,933 1,696,882 731,084 13,678,899 Amount-01/04/10 Gross Carrying Amount 11,712,933 2,564,577 1,989,768 16,267,278 Accumulated Depreciation (462,000) (867,695) (1,258,684) (2,588,379)
1,538,657 (208,364) (48,498) 1,281,795 Depreciation Charge (263,710) (535,564) (247,206) (1,046,479) Adjustments 1,802,367 (673,819) (239,626) 888,921 Additions - 1,001,019 438,334 1,439,353
Closing Carrying Amount 12,789,590 1,491,956 679,148 14,960,694 Gross Carrying Amount 13,509,726 3,420,668 2,318,806 19,249,200 Accumulated Depreciation (720,136) (1,928,712) (1,639,658) (4,288,506)
2b Property Plant and Equipment for the period ending 31 March 2011
Plant, Office Land Machinery Furniture, Total & Buildings Equipment & Equipment & Vehicles Computers
Opening Carrying 12,789,590 1,491,956 679,148 14,960,694 Amount-01/04/10 Gross Carrying Amount 13,509,726 3,420,668 2,318,806 19,249,200 Accumulated Depreciation (720,136) (1,928,712) (1,639,658) (4,288,506)
17,532 10,998,779 (5,003) 11,011,308 Depreciation Charge (264,338) (3,388,762) (253,205) (3,906,305) Adjustments (3,909,072) - - (3,909,072) Additions 4,190,942 14,387,540 248,203 18,826,684 - Closing Carrying Amount 12,807,122 12,490,735 674,145 25,972,002 Gross Carrying Amount 13,541,136 17,808,208 2,567,009 33,916,352 Accumulated Depreciation (734,014) (5,317,474) (1,892,863) (7,944,351)
Erongo Regional Council - Annual Report 2010-2011 17 3 Fixed Assets - Work in Progress
The following are the assets under construction 2010/2011 2009/2010
5,855,337 24,994,366 W.i.p-Otjimbingwe Settlement Office 32,582 3,512 W.i.p-Okomba & Otjimbingwe Swrg Ponds Fencing - 685,457 W.i.p-Otjimbingwe Prepaid Water Meters Project - 227,669 W.i.p-Construction of Okomahe Settlement Office 231,077 184,323 W.i.p-Wlotzkasbaken Office & Staff Accommodation 141,768 141,768 W.i.p-Okombahe Upgrading of Swrg Line - 156,642 W.i.p-Omatjete Water Retic Phase 1 Stage 2 - 3,599,712 W.i.p-Okombahe Land Surveying 83,605 83,605 W.i.p-Omatjete Surveying 352,011 352,011 W.i.p-Okombahe Upgrad of Yard Mtrs - 66,025 W.i.p-Limbandungila Housing Saving Scheme - 1,329,165 W.i.p-Services to Okombahe North Area - 1,916,386 W.i.p-Construction of Walvis Bay Rural Const. Office - 2,858,464 W.i.p-Water Services to Okombahe North - 1,021,651 W.i.p-Otjimbingwe Surveying 400,321 378,041 W.i.p-Arandis SME/Industrial Park 137,760 1,414,137 W.i.p-Otjimbingwe Extn & Upgrd. Swrg Ret. System - 1,767,592 W.i.p-Acacia Hse/Converting Hostel to Office - 949,345 W.i.p-Construction of Mondesa Police Station - 1,690,678 W.i.p-Refurbishment of Tamariskia Flat - 1,092,319 W.i.p-Construction of Swakop Const. Office 2,988,991 184,195 W.i.p-Construction of Karibib Community Hall - 1,152,588 W.i.p-Water Point Fencing & Daures - 57,383 W.i.p-Uis Town Planning 73,353 73,353 W.i.p-Immanuel Reuters School - 450,000 W.i.p-Otjimbingwe Sup & ins water prep - 532,763 W.i.p-Okombahe Prepayment water meters - 444,992 Wip-Otjimbingwe Upgrade-Sewerage Pump st - 281,595 Wip-Prov-Civil Eng Serv Water Stg & Retic - 962,665 Wip-Walvis Bay Informal Trading Area - 871,330 Wip-Henties Bay Rural Electrification/Goa/OS 1,413,869 65,000
18 Erongo Regional Council - Annual Report 2010-2011 4 Investments in Subsidiary Companies 2010/2011 2009/2010 40,000 100,000 Shares in Erongo Red 40,000 100,000
5 Cash and Cash Equivalents 31 March 2011 31 March 2010 N$ N$
Total Amount 28,788,947 29,368,669 Nedbank Current Account 11000033601 160,510 (7,110) FNB Current Account 62086753748 - 12,496 Nedbank Call 11900002248 2,101,628 2,992,739 FNB Call Account 62087456531 492,222 288,079 FNB BT Revolving Acc 62107891576 14,249 10,758 Capital Projects Call 11900008696 4,987,623 6,252,915 Traditional Authority Call 1190000986 3,958,062 3,901,599 Nedbank BT Call Account 1190005751 174,816 77,410 StanLib Investments 551087240 12,347,430 11,569,262 Cash Control 500 1,899 Treasury Bills [font?] 4,551,906 4,268,621
6 Debtors
2010/2011 2009/2010 The Council has five types of customers 5,364,959 4,966,507 Water Customers 608,340 524,693 Build Together Programme 1,459,143 1,328,983 Local Authorities 2,479,784 2,444,100 Subsistence & Travel 80,644 (18,063) Receiver of Revenue 666,327 652,339 Other 3,823 16,632 Staff members & Sanlam 66,899 17,823
Erongo Regional Council - Annual Report 2010-2011 19 7a Accumulated Fund and Reserves Statement af Changes in Equity 31 March 2011 N$
Opening Additions Closing Balance Balance (1 April 2010) & Adjustments (31 March 2010) Retained profit/loss 34,335,245 1,050,352 35,385,597 Development Capital Projects Funds 29,667,848 - 29,667,848 Build Together Programme 925,000 - 925,000 Total 64,928,094 1,050,352 65,978,445
7b Accumulated Fund and Reserves Statement of Changes in Equity 31 March 2010 N$
Opening Additions Closing Balance Balance (1 April 2009) & Adjustments (31 March 2010) Retained profit/loss 41,836,114 1,491,105 43,327,219 Development Capital Projects Funds 24,054,707 5,613,141 29,667,848 Build Together Programme 740,841 184,159 925,000 Total 66,631,662 7,288,405 73,920,067
20 Erongo Regional Council - Annual Report 2010-2011 ERONGO REGIONAL COUNCIL DETAILED INCOME STATEMENT AS AT 31 MARCH 2011
2010-2011 2009-2010 Note N$ N$
INCOME
Government Transfer – MRLGHRD 18,657,032 15,921,200 Government Transfer - MRLGHRD 18,657,032 15,921,200
Income From Settlement Areas 764,791 698,170 Otjimbingwe - Income 289,638 281,906 Okombahe - Income 113,475 84,479 Wlotzkasbaken - Income 346,162 331,784 Uis-Income 15,516 -
Rates & Levy From Local Authorities 4,292,081 4,482,189 5% Rates & Taxes - Karibib 13,642 30,934 5% Rates & Taxes - Swakopmund 1,995,411 1,735,047 5% Rates & Taxes – Walvis Bay 1,872,522 2,233,834 5% Rates & Taxes - Henties Bay 239,139 294,732 5% Rates & Taxes - Usakos 47,078 48,452 5% Rates & Taxes - Arandis 24,187 12,230 5% Rates & Taxes - Omaruru 100,101 91,961 5% Rates & Taxes-Uis Village Council - 35,000
Property Rentals & Equipment Hire - Income 438,113 396,999 Property Rentals - Income 438,113 396,999
Shares, Dividends & Royalties 25,807 - Dividends received from Erongo Red 25,807 - Royalties/Surcharges from Erongo Red - -
Interest Earned 1,359,338 1,696,940 Interest Received from Bank 267,000 526,283 Interest Received from Investments 1,070,384 1,149,510 Interest Received - Build Together Programme 21,955 21,147
Other Income 77,647 320,202 Tender Fees Received 2,515 12,600 Comm received from Insurance/loan 2.5% 16,508 11,939 Profit/Loss on Sale of Fixed Assets 30,657 - Electricity Commission 10% 23,745 19,718 Discount Received - 900 Sundry Income 4,222 275,045
Erongo Regional Council - Annual Report 2010-2011 21 Delegated Functions Income 1 1,052,538 253,115 Ministry of Gender Equality - Income 55,000 99,600 Office of the Prime Minister - Income 45,349 153,515 Rural Development Projects-MRLGHRD 565,472 - Ministry of Agriculture 7,000 - Ministry of Education 379,717 -
TOTAL INCOME 26,667,347 23,768,815
EXPENDITURE
Remuneration 11,550,190 9,646,332 Basic Salary 8,116,029 6,478,603 Overtime / Extra Duty 190,724 150,187 Management Motor Vehicle Allowance 1,002,017 956,241 Housing Allowance 1,303,474 1,274,636 Staff Members Transport Allowance 331,994 306,228 Management Telephone Allowance 3,840 - Student Attachment Allowance 332 - Management Water & Electricity Allowance 7,316 11,544 Bonus 548,322 456,290 Rental Allowance 8,700 9,200 Acting Allowance 37,442 3,403
Employer's Contribution – GIPF & MOP 1,280,575 1,097,094 GIPF & MOP-Employer Contribution 278,619 226,853 GIPF Staff Members - Employers Contribution 1,001,956 870,241
Other Conditions of Services 433,633 54,547 Leave Gratuity 83,567 - Transport Privileges 202,577 - Protective Clothing - 19,312 Clothing allowance (overseas trips) 4,672 - Social Security Contribution 36,802 35,235 Staff Uniforms - Corporate Attire 106,014 -
Subsistence & Travel 1,243,531 1,127,725 S & T - Office of the Governor 184,172 166,244 S & T - Office of the CRO 71,512 138,339 S & T - Office of the Director General Services 25,227 45,609 S & T - Foreign Travel 65,704 19,702 S & T - Finance 38,535 37,143 S & T - Administration 427,941 278,019 S & T - Planning 161,788 206,846 S & T - Human Resource Domestic 31,229 47,408 Incoming Interviewee 20,457 12,992 Invited Panelist - 1,280
22 Erongo Regional Council - Annual Report 2010-2011 S & T Councillors 177,926 174,143 Air ticket costs & Visa fees 39,041 -
Materials & Supplies 315,107 353,360 Computer Consumables & Networking 148,431 138,304 Stationery & Photocopying 112,237 121,893 Newspapers Books & Periodicals 5,008 3,936 General Office Supplies 33,393 30,032 Tools for Water Meters 4,185 - Cleaning Materials Toiletries & Contract 7,751 32,372 Curtains - 21,984 Photographic Supplies 1,547 2,566 Fuel & Lubricants for the Generators 748 36 Electrical Material & Consumables 1,807 2,237
Transport Charges 813,326 801,295 Fuel & lubricants for Motor Vehicles 518,799 532,444 Tyres 54,125 50,378 Batteries - 4,983 Spare Parts & Accessories 400 28,704 Servicing Fees 85,000 21,542 Repairs of Motor Vehicles 114,930 79,703 Tools for Vehicles - - Insurance for Motor Vehicles 1,610 38,945 Transport of goods by road 2,231 - Motor Vehicle Registration & Licenses 36,231 33,149 Air Transport - 11,446
Utilities 2,285,458 1,703,558 Electricity Charges 183,398 112,106 Water & Sewerage Charges 1,252,795 871,668 Telephone & Fax Charges 587,168 467,515 Courier Charges & Postage Stamps 25,718 52,492 Cell Phone Call Charges 97,919 167,949 Internet Charges & Connections 135,669 31,828 Uis-Telephone charges 2,790 -
Maintenance Charges 269,173 231,938 Repairs & Maintenance - Building 92,228 107,939 Repairs & Maintenance - Plant & Equipment - 114,785 Repairs & Maintenance - Computer Equipment 6,315 1,125 Repairs & Maintenance - Furn Fixt & Fittings 4,945 5,388 Repairs & Maintenance - Office Equipment 4,926 2,702 Repairs & Maintenance - Wlotzkasbaken 12,356 - Repairs & Maintenance - Otjimbingwe 33,914 - Repairs & Maintenance - Okombahe 52,197 - Network Extension & Server Maintenance 62,293 -
Property Rentals & Related Charges 142,227 150,744
Erongo Regional Council - Annual Report 2010-2011 23 Office Equipment rental 85,423 75,474 Post Box / Private Bag 2,755 3,118 Building Rentals 25,247 58,929 Show Stand Rental 27,525 13,223 UIS -Equipment Rental 1,277 -
Other Services & Expenditures 5,644,231 2,966,068 Training Courses - Qualifying 156,363 117,475 Training Courses - Non Qualifying 75,039 164,878 Symposiums & Workshops 62,044 79,145 Printing Charges 31,663 27,473 Show Exhibitions 72,838 18,091 Security Services & Contracts 431,587 341,746 Entertainment - Politicians 48,609 47,363 Office Entertainment 46,644 46,962 Comm Boards & Comm Fees 500 1,750 Advertisements 83,298 74,488 Refuse Removal - 650 Consultancy Charges 147,380 54,821 Insurance for Properties 238,893 176,451 Legal Costs 719 353,601 HIV/AIDS Activities 245,654 395,639 Bank Charges 16,852 14,793 Interest on Hire Purchase 209 155 Interest on Bank Overdraft 530 607 Depreciation - Buildings 264,338 263,710 Depreciation - Machinery & Equipment 3,008,638 122,091 Depreciation - Motor Vehicles 380,124 413,473 Depreciation - Computer Equipment 34,328 54,544 Depreciation - Furn Fixt & Fittings 185,032 156,378 Depreciation - Office Equipment 33,689 36,127 Depreciation - Other Fixed Assets 156 157 Decorations & Gifts 1,500 500 National Events 77,605 - General Expenses - 3,002
Membership Fees & Subscriptions 134,176 123,652 Membership fees- Ass of Reg Council 110,000 105,105 Software Purchases & Licenses Renewals 17,852 12,583 TV Subscription & License Fees 6,324 5,964
Subsidies & Grants Contributions 758,892 678,203 Contributions to Projects - (5% Levy) 500,536 421,410 Disasters (Food & Drought) 46,881 - National Events Contributions - 31,813 CDF - Arandis Constituency 41,927 55,439 CDF - Swakopmund Constituency 81,322 - CDF - Daures Constituency - 42,699 CDF - Karibib Constituency 48,921 38,447
24 Erongo Regional Council - Annual Report 2010-2011 CDF - Omaruru Constituency 17,285 37,989 CDF - Walvis Bay Urban Constituency 12,000 50,405 CDF - Walvis Bay Rural Constituency 10,021 -
Current Trf-Public & Dept & Pvt Individuals 161,400 152,000 Donations Paid 161,400 152,000
Delegated Functions Expenditure 585,076 296,449 Ministry of Gender Equality - Expenses 62,990 191,168 Ministry of Education - Expenses - - Ministry of RLGHRD - Expenses 504,737 11,329 Office of the Prime Minister - Expenses 17,349 93,953
TOTAL EXPENDITURE 25,616,995 19,382,966
SURPLUS FOR THE YEAR 1,050,352 4,385,849
Erongo Regional Council - Annual Report 2010-2011 25 DIVISION: Administration
1. OBJECTIVE
The Division provided administrative and support services to contribute to the achievement of regional development goals. These services included procurement and stock control, fleet management, secretarial support and corporate and communication affairs. Furthermore it rendered a support service to the seven constituency offices (Swakopmund, Arandis, Karibib, Omaruru, Daures, Walvis Bay Urban and Rural). In November 2009 Uis Settlement became part of the Division, bringing the total number of settlement offices within the Division to four. These offices are responsible to render basic municipal services within their area of jurisdiction.
The Division is also tasked with the interpretation of relevant legislation, policies and regulations on administrative matters, the compilation of the divisional budget and the coordination and implementation of the Regional Emergency Management Unit (REMU) activities.
2. SUMMARY OF MAIN ACTIVITIES
2.1 Subdivision Auxiliary Services 2.1.1 Section Public Relations and Meetings
A. Meeting Section This section provides secretarial services to the Council Management Committee and the Ordinary Council namely the timely compilation of Regional Council agendas and minutes and the timely dissemination of notices and resolutions.
Meetings Conducted Ordinary Council Council Management Meetings Committee Meetings 2010-04-07 2010-04-19 2010-05-07 2010-05-21 2010-06-04 2010-06-18 2010-07-02 2010-07-19 2012-08-06 2010-08-20 2010-09-03 2010-09-21 2010-10-01 2010-10-15 2010-11-05 2010-11-19 2010-12-01 2011-01-21 2011-02-04 2011-02-21 2011-03-04 2011-03-23 A Divisional Administrative Management meeting was held in Karibib on 7 September and an Extraordinary Council meeting was facilitated on 25 November 2010.
26 Erongo Regional Council - Annual Report 2010-2011 B. Public Relations Section This section is responsible for the planning, coordination and execution of various public relations activities such as press releases, media liaison, advertisements, as well as printed public relations and promotional materials. The activities of the section have increased and become more streamlined since the appointment of a liaison officer, resulting in an enhanced public image.
The following are the main public relations activities executed during this period:
• Roundabout Staff Newsletter A staff newsletter, Roundabout, focusing on the activities of staff at the head office as well as the constituencies, was introduced. It is mainly distributed electronically.
• Events Several events were organised, the main ones being the inauguration of the region’s constituency councillors on 1 December 2010, the Independence celebrations in Omatjete on 25 and 26 March 2011 and the handing over of Build Together houses in Otjimbingwe on 12 October 2010. The section is also responsible for gathering information at these events and taking photos in order to issue press releases.
• Press releases & adverts Honourable Councillor M.U. Tjirare of Activities resorting hereunder are press the Omaruru Constituency is sworn in invites to events (for instance the handover by her worship Magistrate Prinsloo on 1 of Build Together Houses, handovers to December 2010. SME’s), visits of ministers to our offices and limited advertisements, for example to congratulate the President, HE Hifikepunye Pohamba on his birthday. Several press releases on events pertaining to the ERC like the Bannerman Tour and Stakeholder event were issued.
• Development of a Customer Service Charter Research was done and several consultation meetings ensued with the Office of the Prime Minister’s (OPM) Efficiency and Charter Unit to discuss the draft charter, obtain advice and information and discuss the process to be followed towards finalisation of the charter.
Erongo Regional Council - Annual Report 2010-2011 27 • Participation in exhibitions The ERC participated in three exhibitions, namely: Ongwediva Trade Fair, the Windhoek Show and the Erongo Trade Fair in Walvis Bay in conjunction with the Division Planning and Development.
2.1.2 Regional Emergency Management Unit (REMU) Since the Chief Clerk:REMU assumed duty on 1 September 2010, REMU activities could be executed more effectively. The activities were mainly focussed on setting up the REMU unit and drafting several regional policy documents i.e. the Terms of Reference for Regional Disaster Risk Management Committees.
The warehouse and emergency items were handed over to the REMU officer. During this period Namibia experienced unusual seasonal rains causing the biggest flood disaster yet in the Kuiseb Delta. Many emergency operations were carried out during the period of February and March 2011. Flood relief items mainly consisted of water and food for livestock in the area as well as food, shelter and household items for the residents in the surrounding affected areas.
The biggest emergency operation during the 2010/11 year was carried out in the Walvis Bay Rural Constituency when abnormal high rainfall was recorded in Namibia which caused a flood in the Kuiseb Delta.
2.1.3 Section Procurement and Stock Control This section is responsible for the maintenance of the procurement and stock control system of the Regional Council. Stock taking at the Regional Council office and at the constituency offices resorts under an appointed Stock Taking Board which oversees compliance to prescribed stock control procedures. Annual stock taking was conducted to ensure proper control over stock. These exercises were conducted at head office and in each of the seven constituencies.
28 Erongo Regional Council - Annual Report 2010-2011 Economizing committee meetings were conducted on a monthly basis to ensure that procurement procedures are followed and to make recommendations to the Chief Regional Officer (CRO) for approval.
Staff in the section attended a Pastel training course in order to move to a system of computerised procurement and stock control. All chief clerks at constituency offices attended a basic stock control course to ensure that procurement procedures are followed.
This section is also responsible for the maintenance of and control over the Council properties.
Tender Board: Tenders allocated During the year under review the Council had six tender board meetings. The tenders for procurement for the following goods and services were approved:
No. Tender No. Company Description Amount 1 ERC-V-001-02/11 Pupkewitz Motors t/a UD Trucks Tipper Truck N$581 000.00
2.1.4 Section Transport The section is responsible to ensure an effective transport service in support of the activities conducted by the Council and its constituency offices. During this period a chief clerk was appointed for the Transport Section to ensure compliance with fleet management rules and regulations as set out in the Fleet Management Policy. Proper control and maintenance of the Council vehicles was obtained by: • Inspections at the Head office and the constituency offices on a monthly basis; • Drivers being provided with the rules set by the Council; • Ensuring the timely completion of prescribed forms and documents.
Two new vehicles were purchased namely a Nissan UD 85 (GRN 80946) for Okombahe Settlement and a Toyota Hilux Double Cab (GRN 81015) for the Otjimbingwe Settlement. Five vehicles were transferred from the Uis Village Council to the Council due to the degrading of Uis to a settlement. Five minor accidents were reported during the period.
2.2 Subdivision Constituency Support and Settlement Administration • Council has a total number of seven constituencies and four settlements. Activities at constituencies are aimed at administrative support services to the Council. The degradation of Uis from a village to a settlement contributed to an increase in the workload of the Division Administration in order to ensure the continuation and improvement of services. These included the following: • Consultative meetings on boundaries extension, the tarring of roads, servicing of plots including the Build Together plots.
Erongo Regional Council - Annual Report 2010-2011 29 • Meetings to streamline the takeover process pertaining to reporting lines, procurement procedures and transport requirements. • The investigation into the amount owed to Namwater and arrangements for the payment thereof. • Stubenrauch Planning Consultants were tasked by the Council with the process of boundaries extension. The consultants were advised to communicate all detailed information through the Chief Regional Officer (CRO) in future. • The office requested assistance from the line ministry for the utilization of capital budgeted funds of N$950 000 aimed at servicing plots including Build Together plots. • The new Daures Constituency Councillor, Hon. Ehrnst Katjiku was introduced to the Uis community and various stakeholders. The visit was followed up with meetings on the most imminent challenges in Uis.
The downgrading of Uis to a Settlement in the previous financial year placed a heavy burden on human and other resources of the ERC.
Staff at constituency offices were engaged in the following main activities: • Attending, facilitating and coordinating meetings which aim to enhance relations with and deliverance of services to the local community: Examples of these are Constituency Development Committee (CDC) and District Aids Committee (DAC) meetings, Regional Aids Coordinating Committee (RACOC) meetings, Shack Dwellers’ meetings, a business presentation meeting, income generation project meetings etc. • Supporting community projects: Several offices facilitated donations like sewing machines, clothing and computer sets to community organisations. Other supporting activities were mainly focused on consultations and gathering of information on the most urgent needs to be attended to. • Assistance to other ministries with regard to projects and activities in the Erongo region: Assistance was rendered with amongst others the registration of war veterans, the youth and the San
30 Erongo Regional Council - Annual Report 2010-2011 community, the National Polio Immunization Campaign and the H1N1 influenza vaccinations, the collection of data on the disabled and old age veterans and the arrangement of consultative meetings between the Vulnerability Assessment and Analysis team from the Office of the Prime Minister (OPM) and the Traditional Authorities of Dauredaman and !Oe#gan. • Training of staff: Empowering of staff with skills and knowledge resulted in more efficient service deliveries at those offices that are closest to the communities. Staff attended various workshops i.e. Southern African Development Community (SADC) protocol, Social Security Commission, Strategic Planning.
2.3 Subdivision Information Technology During this period the Subdivision Information Technology successfully: • Connected six constituency offices on the VPN network. The Walvis Bay Rural, Walvis Bay Urban, Arandis, Omaruru, Karibib, and Swakopmund constituency offices were thus for the first time connected to government services, internet and email facilities. • Connected the Directorate of Education on the IFMS System via terminal services linking them to the Ministry of Finance Database for faster processing of data and other decentralized functions. • Deployed the Pastel Accounting system to the Directorate of Education, Works and the Regional Council. • Implemented a centralized school management system for the 20 project schools in the Erongo Region on the Edupac system.
3. CONCLUSION
Administrative management aims at managing information through people. Management of information, whether paper-based or computerized, is central to the effective running of any government institution in order to be efficient and render effective services to its customers.
Effective administration adds value by challenging the efficiency and reliability of procedures that have been used for a period of time, constantly being on the lookout for improvements and the elimination of any outdated practices. It also includes constantly reviewing the quality controls, thereby contributing towards the outputs reflected in the Annual and Strategic Plan of the ERC.
Administrative staff ensure the smooth daily operations of our institution and therefore the Division Administration takes pride in the commitment of its staff, especially in times of many changes, to stay focused on their respective supportive duties to the ERC and to the ultimate benefit of the Erongo Region and its residents.
Erongo Regional Council - Annual Report 2010-2011 31 Part B: Directorate - planning and development services
1. INTRODUCTION
The Directorate is responsible for strengthening development-planning capacities, coordinating plan preparation; project and programme management as well as evaluating performance of projects. Furthermore, the Directorate is also responsible for the overall planning framework and to assist with and evaluate regional planning activities.
The Directorate aims to uphold the principles of participative development planning thus striving to give people a say in the development decisions that may affect them and to ensure that development interventions are appropriate to the needs and preferences of the population that they are intended to benefit.
2. DEVELOPMENT INTERVENTIONS
The Directorate continued with several development interventions which had commenced in the previous financial year but also embarked upon new ones. The following is a brief overview of the development projects in this period:
2.1 Rural Electrification Programme During the year under review, the following settlements were supplied with electricity:
2.1.1 Karibib Constituency Otjimbingwe In the Otjimbingwe Settlement, the Otjimbingwe Farmers’ Association, the Okaruze Informal Settlement as well as a few street lines were supplied with electricity.
A connection was also made to supply electricity to a building allocated for the Ditsâ Needlework project.
2.1.2 Daures Constituency The farming settlements of Gai-!Naes and Kandaris as well as Ozondati were supplied with electricity.
32 Erongo Regional Council - Annual Report 2010-2011 Ozondati The Ozondati farming settlement, with its small pre-primary school, was supplied with electricity almost a year and a half after the project was completed. Okongwe settlement, although prioritized for off-grid electricity in the original master plan, has not yet been supplied with electricity due to the size of the school, community and the distance from Omatjete. This will be taken up in the new 2012 master plan that was launched on 25 February 2011.
2.2 Omatjete Water Reticulation Project A new water network was installed during this period. Minor problems were experienced by the community which were amicably resolved by the consultant. Water Master Namibia also trading as Integrated Management Solutions, as the preferred water prepayment meter supplier, was appointed on behalf of KL Construction (the main contractor for the project) to do the additional yard meter supply and installations which were completed by October 2010. Shortcomings in terms of household connections were addressed by Water Master Namibia.
The Omatjete Water Tower was constructed as part of the Omatjete Water Reticulation Project.
Erongo Regional Council - Annual Report 2010-2011 33 2.3 Otjimbingwe and Okombahe Staff Housing Programme The proposed plots and ground contours in both Otjimbingwe and Okombahe Settlements were surveyed by Pieterse Land Surveyors and designs for the cost calculation were finalized by Karen Miller Architects. Karen Miller Architects was appointed as the Principal Agent for the project.
The project went out on tender and was allocated, however construction will only commence in the 11/12 financial year.
2.4 Swakopmund Constituency Office Construction of the offices had commenced in the previous financial year. Although scheduled for completion in the 2010/11 financial year, several setbacks delayed the issuing of a practical completion certificate.
The main setback was the unsolved electrical supply which remains an issue to be addressed between the Erongo Regional Council, Swakopmund Municipality and Erongo RED. Site inspections between October and November revealed sub-standard work not done according to specifications and the contractor is to correct where needed. The project is still under construction but will only be completed in the next financial year.
The completion of the Swakopmund Constituency Office posed a challenge to the Directorate Planning and Development Services due to unexpected complications.
2.5 Micro Finance for Rural SMEs in the region During the period under review, three projects were funded under the Rural Micro Finance Programme. The projects are as follows:
Project Name Amount allocated Ei-tsama Omkhaisen Brick-making project N$ 34 956.50 Orara Craft Group N$ 72 613.70 Ditsâ Needlework project N$ 14 721.50
TOTAL AMOUNT: N$ 122 291.70
34 Erongo Regional Council - Annual Report 2010-2011 3. HIV/AIDS RESPONSE
The HIV and AIDS Section resorts under the Directorate of Planning and Development Services. The Section is responsible to develop, introduce and implement programmes to strengthen stakeholder participation and to reduce the infection and impact of the HIV/AIDS epidemic.
The main activities the Section undertook during the financial year are: • Support Group visits and workshops • An outreach programme for District Aids Committee (DAC) management and a stakeholders’ workshop • Development of an outreach programme for traditional and church leaders • Implementation of the Community Capacity Enhancement Programme
4. FOOD FOR WORK/ CASH FOR WORK PROGRAMME
During the year under review the following projects were implemented under the Food and Cash for Work Programme: Project Name Amount allocated Ovihitua P. School Hostel Project N$25 436.60 SA-AIS Water Point N$5 973.35 Ovihitua Water Supply Line & Machine Shed N$9 553.15 Okaruze Water Point Fencing N$6 092.63 TOTAL AMOUNT: N$47 055.73
5. SUPPORT TO THE CONSTITUENCY DEVELOPMENT COMMITTEES
One of the functions of the Directorate of Planning and Development Services is to support the development committees to ensure their effective functioning. As a result the Directorate visited and supported the development committees throughout the financial year. During the support visits, the functions and roles of the committees were clearly explained to the respective committees. The Directorate also attended all development committee meetings to provide advice during such meetings.
6. AD-HOC ACTIVITIES
6.1 Trade fairs & expos As a means to exhibit and market the Erongo Regional Council in particular and the Erongo region at large, the Directorate together with the Division of Administration participated at the Ongwediva Annual Trade Fair, the Windhoek Industrial and Agricultural Show as well as the Erongo Trade Expo.
These platforms offer the Regional Council an opportunity to showcase its mandate and network with businesses/institutions in other regions with regard to regional development opportunities in Erongo.
Erongo Regional Council - Annual Report 2010-2011 35 Staff members present at the shows handled public enquiries. Interest was shown specifically in the products of the small miners as well as other mining and investment opportunities. Corporate items were distributed to members of public who showed interest.
It once again reflected the importance of training on the functions of Regional Councils and Local Authorities. It also showed the importance of induction courses to existing and newly appointed staff members to enable them to answer questions raised by members of the general public.
6.2 Local Economic Development Conference The above conference was attended by officials from the Directorate of Planning and Development Services. The conference was attended by various Local Authorities, Regional Councils, Ministries and Agencies. The conference highlighted the outcome of a case study done within a few municipalities who participated after the first conference held in 2009. The conference highlighted the advantages and also disadvantages of making use of Private Public Partnerships (PPP) as a means to local economic development and employment creation as well as capacity building within Small and Medium Enterprises in Namibia and elsewhere.
Various presentations were made by professors and other experts from Southern Africa and abroad. These reflected interesting issues such as participation and consultation with communities and the understanding of community livelihoods. It also highlighted the importance of feasibility studies to be undertaken before services are brought to communities.
The purpose of these conferences is to create platforms where various stakeholders locally and around the globe may share lessons and experiences.
6.3 Disaster Risk Management: Livelihood Based Risk and Vulnerability Assessment Analysis Training Workshop The Directorate of Disaster Risk Management at the Office of the Prime Minister in conjunction with the SADC Secretariat conducted training for nine regions namely: Erongo, Caprivi, Otjozondjupa, Omaheke, Hardap, Karas, Kavango, Kunene and Khomas on the Livelihood Based Risk and Vulnerability Assessment and Analysis. The training was for three weeks which included one week of classroom training, and 17 participants from different Regional Councils attended the training at the Waterberg Plateau Resort in Otjozondjupa Region. The second week was for field work which took place in the Omaheke and Otjozondjupa regions. The administrative constituencies in which field work interviews were conducted included Steinhausen and Kalahari Constituencies in Omaheke and Omatako as well as Otavi and Grootfontein Constituencies in the Otjozondjupa region. During the last week of the training, livelihood data analysis and report writing was done.
36 Erongo Regional Council - Annual Report 2010-2011 The following were the specific training objectives: • To investigate the livelihood baseline of the rural area regarding minimum required food needs and the inhabitants’ expenses and income. • To obtain a clear picture on behalf of government whether the communities need food relief assistance or not. • To ensure that all participants have basic understanding of the overall framework, key concepts, methodologies, output and utilization of the Household Economy Approach. • To familiarize team members with the analysis process of the assessment, so as to enable them to gather sufficient, thorough, quality information during interviews in the field. • To give the participants guidelines in report writing. • Finally to obtain the Livelihood baseline information for the Central Freehold Cattle Ranching Zone.
6.4 Development Budget Hearings The Development Budget Hearings take place annually, and this year for the first time ever, there were joint budget hearings for development as well as for operational budgets. This is a platform where all offices/agencies/ministries defend their capital projects for funding from the National Government. At this platform the offices/agencies/ministries provide progress reports on their expenditure of the previous financial year, sharing their problems experienced during the implementation of the projects and finally providing development budget proposals for the 2011/12-2014 financial years. The Development Budget Hearings were attended by officials from the two Directorates within the Erongo Regional Council.
7. CONCLUSION
Participatory development planning at regional level involves many types of stakeholders such as urban and local communities, community-based organizations and the private sector. The level of stakeholder participation varies greatly depending on how serious the approach is, and may range from minimal involvement like information-gathering or consultation, to more active forms such as identifying, prioritizing and designing the development programme/activities.
The Directorate prides itself in the current involvement of stakeholders but concerned efforts are made to ensure the long-term involvement and ownership of community members in programmes directed at creating jobs and thereby improving the quality of life of the community. In this regard various tools such as consultative meetings have been used to enhance participatory development planning. Success also requires research in order to assist development decision-makers to learn about local needs and preferences in order to plan locally-appropriate interventions. This is definitely a field that the Directorate will pursue and exploit in the years to come.
Erongo Regional Council - Annual Report 2010-2011 37 Part C: Directorate - education
1. INTRODUCTION
The positive academic results in Grade 10 and 12 were a direct result of joint and focused efforts by Regional Office Management, the Inspectorate, Advisory Services as well as schools to enhance the quality of education at schools in line with the National Standards. The assistance of education partners and the implementation of programmes such as the Rössing Outreach Programme, the Spring School, the award ceremony for teachers as well as an effective school cluster system, contributed tremendously to the successes achieved in the region.
2. MAIN ACTIVITIES AND ACHIEVEMENTS
2.1 Improving the quality of education
2.1.1 Inspectorate and Hostel Management The Inspectorate set five objectives which were attended to as follows: • For the full implementation of the National Standards, Regional External School Evaluation (RESE) visits were carried out at certain secondary schools where key areas 2, 3 and 5 were concentrated on. A support visit took place at one secondary school to follow up on the National External School Evaluation (NESE) recommendations. • To improve management and accountability for standards, an induction and refresher workshop was conducted for 22 HOD’s and two principals. Six trimester meetings were held with school managements where, inter alia academic results, implementation of national standards, school board training and school finances were discussed. A Governor’s Prize-giving Ceremony was held for external motivation. Awards were handed over not only to schools and teachers that excelled academically, but also to the best improved school in grade 10 and 12. Ten secondary schools benefitted from the Rössing Foundation Outreach Project which focused on managerial issues, teachers, subject knowledge and action plans. A capacity building workshop for principals and teachers was conducted to equip them with new ideas, knowledge and skills.
38 Erongo Regional Council - Annual Report 2010-2011 • All hostels were visited and classified. • An education fund has been established which was made possible by fundraising activities and financial contributions by schools.
The Swakopmund Teachers Resource Centre (TRC) complemented the efforts for quality improvement of education in the region in the following ways: • by developing teaching aids for primary schools and also assisting teachers with teaching materials/aids and setting up projects; • by facilitating the organisation of the Regional Science Fair during which 222 projects were exhibited (94 secondary and 128 primary). A total of 310 learners (153 secondary and 157 primary) participated. From these learners 27 proceeded to participate in the National Science Fair.
To improve on the efficiency of hostel management, hygiene, supervision and positive hostel living of boarders, the following activities were carried out: • The hostel officer and the Regional Aids Committee of Education (RACE) coordinator visited nine secondary and two primary hostels for motivational talks with learners. • Five training workshops were held for hostel matrons and institutional workers. • Meetings were held with superintendents, hostel and catering matrons and the catering company’s representative to improve working relationships and quality service delivery. • Two warehouse inspections were carried out at Kunene Catering Company and a RESE visit was done at Dibasen hostel.
The matron’s house at Da-Palm Secondary School in Otjimbingwe was renovated as part of the aim to improve better living conditions in remote areas.
Erongo Regional Council - Annual Report 2010-2011 39 2.1.2 Advisory Services and Examinations All programmes and activities were based on the principles and objectives of the Education and Training Sector Improvement Programme (ETSIP) and Vision 2030. School visits and continuous assessment (CASS) inspections were carried out at 24 schools.
Activities included: • Conducting primary, pre-primary as well as Accounting, Mathematics and Entrepreneurship workshops; • Evaluating pre-primary teachers’ guides and work book.
Heads of examination centres and cashiers underwent training. Workshops on invigilation as well as the dispatching of examination material to centres, were held. Four workshops were held on Grade 7 SAT’s. Achievements were: • The Institute of Open Learning (IOL) Walvis Bay and Dolphin Elementary School registered as tuition and examination centres. • No malpractice cases were reported with JSC and NSSC examination procedures. October/ November examinations were concluded successfully. • Eight schools competed in the Bank of Namibia High School Competition.
2.2 HIV/Aids Activities The Regional Aids Commitee of Education (RACE) coordinated the HIV/AIDS Awareness Week in the entire region and visited a number of schools. Six workshops were presented to hostel matrons and institutional workers on positive living and behavioural change.
Thirty-one teachers were trained for Senior Window of Hope and teachers of the Omaruru circuit were trained in both My Future My Choice (MFMC) and Window of Hope (WOH) programmes. Motivational speeches were given at Aids Awareness corners and clubs with the aim to revamp their activities. A Transformational Leadership Workshop was also held with a HIV-positive group.
HIV/AIDS testing was carried out on 20 Regional Office staff members. Five schools were visited by a University of Namibia (UNAM) representative and the RACE coordinator to conduct an external evaluation of HIV and Aids Management Unit (HAMU) projects and services.
2.3 Special Education / Diagnostic, Advisory and Counselling Services The training of teachers, counselling of learners and the monitoring of activities were carried out as follows to meet the objectives of holistic care and support of learners as well as strengthening teachers’ competencies:
40 Erongo Regional Council - Annual Report 2010-2011 Eighteen cluster facilitators were trained ; 55 teachers were trained to identify and support Orphans and Vulnerable Children (OVCs); 28 were trained in counselling; 70 primary school and 155 secondary school learners were counselled; three support visits and six training workshops were carried out with special class teachers; all Life Skills teachers were trained and monitored during RESE visits; at 13 schools Life Skills evaluation by the National Institute for Educational Development (NIED) was done. At all 63 schools OVC registers were distributed and controlled.
2.4 Lifelong Learning Awareness was created for the mobilization and promotion of Adult Education through radio broadcasts, newspapers and meetings. Forty-eight promoters were recruited, 916 learners were registered and 541 learners attended the Regional Adult Learners’ Week at Otjimbingwe. Parents who registered for family literacy were 400, with 247 completing the course.
The Karibib Youth Development Programme at the Community Learning and Development Centre (CLDC) started a mushroom cultivation project from NYCN and also participated in the Erongo Youth Expo and National Youth Week festival. They also attended various workshops, with 20 members trained in basic computer skills.
A literacy class was also established for disabled people in Swakopmund. Ten computers were deployed to the Omaruru Community Library.
2.5 Physical facilities Most renovation projects were carried out in the Omaruru circuit. Upgrading was mainly done to toilets, leaking roofs and electrical defects at the following hostels: Dibasen, Petrus Ganeb, Otjiperongo, Omaruru and Da Palm.
The constant need for classroom space for especially Grade 1 and 8 at the beginning of the year and the reduction of the number of schools still implementing the platoon system, necessitated extra classrooms to be built.
A total of 24 classrooms were built: Walvis Bay 18 Karibib Junior Secondary School 2 Da Palm Secondary School in Otjimbingwe 2 J.P. Brandt Primary School in Utuseb 2
One ablution block was built at Otjimbingwe PS.
Erongo Regional Council - Annual Report 2010-2011 41 One ablution block was built at Otjimbingwe PS.
2.6 Procurement, Stock Control, Transport and Finance Erongo Regional Council and the Education Directorate executed a joint stocktaking exercise during which 70 stocktaking points were visited. The Directorate received 14 vehicles which are rented from PC Solutions. Desks, chairs and mattresses were also acquired from the Emergency Fund allocated to the region. Most (95%) of the annual orders were processed and delivered. Pastel connectivity was also completed.
The decentralization of finances simplified and sped up the payment of suppliers. Financial inspections were carried out at all 18 revenue points. Auditing of School Development Funds was conducted at seven schools and the reports submitted to the respective school boards.
3. PROBLEMS AND CONSTRAINTS
During the course of the year the following problems and constraints affected the execution of tasks and thus our commitment to excellent service delivery to our customers: • The Grade 5 standardized test revealed that the majority of schools need serious attention in Mathematics and English; • The compulsory pass rate for Mathematics at secondary level has badly influenced the promotion of some learners who did very well in other subjects;
42 Erongo Regional Council - Annual Report 2010-2011 • There is a shortage of desks and chairs to accommodate all learners; • There is a lack of suitably qualified teachers for Lower Primary, Afrikaans and Khoekhoegowab; • The third inspector’s position is still vacant; • The relocation of trained Life Skills teachers negatively affected programmes; • A lack of space for learners in special classes, both in Erongo and Windhoek; • The shortage of classrooms, office space and ablution facilities particularly in Walvis Bay and Swakopmund due to the influx of families to the coastal towns.
4. RECOMMENDATIONS
The following are recommended to address the problems and challenges facing the staff of the Directorate: • The establishing of a data base of retired teachers for possible re-appointment on a temporary basis; • Building of more schools and more ablution blocks at coastal schools to address the need to accommodate more learners at coastal schools; • Additional staff at coastal schools as well as additional cleaners to be considered at schools that are being forced to grow beyond capacity; • School management should focus seriously on their role of monitoring and controlling the work of teachers. Continuous assessment should be a priority. Similarly, hostel superintendents and supervisors need to be more involved in hostel matters, especially the prevention of vandalism; • More transport needs to be provided for Adult Education Officers and Special Education to monitor programmes regularly as well as for markers; • NIED to extend the Learner Support Training to all Education Officers to assist with the training of all teachers in the region. More periods are needed for teacher counsellors to make a definite impact on the counselling of learners.
5. CONCLUSION
Positive developments can further be improved by ensuring that school managements focus more on effective monitoring and control of teachers’ work. Classroom and textbook shortages hamper the region from providing access to quality education to some learners, especially at the coast.
Despite these challenges, the Directorate’s academic perfomance in the external examinations were among the best in the country and a satisfactory standard of education was maintained.
Erongo Regional Council - Annual Report 2010-2011 43 Part d: Directorate - maintenance
1. INTRODUCTION
The decentralization process of the Directorate Maintenance: Department of Works commenced in 2009 with the handover note for the delegated functions to the Erongo Regional Council signed on 3 November 2009. The aim of the Directorate is to deliver the services closer to the customers and also to establish links with the Office of the Regional Governor.
2. FUNCTION OF THE DIRECTORATE AS PER DECENTRALIZED ACTION PLAN
The main functions are the maintenance as well as management of assets in the regions with the following activities being executed on a regional level: • Maintenance and repair of Government buildings & related infrastructure; • Rehabilitation, renovating and facilitation of Government buildings and infrastructure upgrades; • Preparation of tender documents as well as the evaluation and recommendation of tenders; • Allocation of work to contractors and authorization of payment; • Managing of service contracts (i.e. civil, electrical & mechanical) • Management of movable and immovable assets; • Supply services to schools, hospitals and police where no local authority exists (i.e. settlement areas); • Management of own transport needs and staff.
3. PERSONNEL ADMINISTRATION
The Directorate Maintenance consists of two offices, namely one in Swakopmund (three staff members) as the Regional Head Office and one sub office in Walvis Bay (two staff members). Since the decentralization process only started near the end of the previous financial year, the staff complement was still limited with the Omaruru sub office not yet operational. Female Male Office New Appointments 0 2 Swakopmund Translations in Ranks 0 0 Promotion 0 0 Total 0 2
44 Erongo Regional Council - Annual Report 2010-2011 4. TRAINING
During this period training needs were assessed by the Head Office to address the shortage of specific skills i.e. supervisory and information technology skills and a lack of knowledge in a specific field i.e. tender procedures. The aim of the Mass Management Performance Workshop was to address the management performance and skills of all staff members in the Ministry of Works and Transport.
COURSES FEMALE MALE DATE Mass Management 20 45 26/03/10-01/04/2010 Performance Workshop TOTAL
5. BUDGET
See attached Annexure A: Budget for financial year Annual Report April 2010- March 2011
6. TRANSPORT
The table below reflects the expenses on fixed and pool vehicles. Pool vehicles are vehicles that are rented from the Government Garage and are used for specific periods and thereafter returned to the Government Garage, i.e. trucks or bakkies due to a shortage of vehicles to do maintenance or attend workshops.
Fixed vehicles are those vehicles that are rented from the Government Garage for a long-term period and are allocated to the Department of Works since Maintenance does not have a fleet of their own.
RENTFIXED/POOL MONTHS FUEL INTAKE VEHICLES April 2010 27 928.26 12 211.06 June 2010 29 897.80 13 040.27 July 2010 38 682.64 13 616.52 September 2010 33 770.14 17 964.60 October 2010 33 680.79 11 766.33 November 2010 41 259.31 16 598.12 December 2010 41 931.56 14 770.48 January 2011 22 792.90 24 084.98 February 2011 26 987.80 11 230.06 March 2011 24 643.90 13 580.56
Erongo Regional Council - Annual Report 2010-2011 45 7. WORK PERFORMANCE: DEPARTMENTAL
During this period Swakopmund covered maintenance work on Government buildings in and around Uis, Henties Bay, Arandis, Usakos, Otjiperongo, Otjihorongo, Karibib, Omatjete and Okombahe. Walvis Bay was responsible for job cards opened upon requests by line ministries or upon inspections by the Directorate Maintenance itself in Utuseb, Ganeb, Otjimbingwe and Gobabeb.
To ensure proper control all maintenance work is handled per job card requests received from line ministries in the region as well as those opened by the Directorate. Job cards are prioritized according to emergencies i.e. pipe bursts, mortuaries, power outages and generator sets (especially in hospitals). Job cards are screened by the regional representative and thereafter forwarded to the senior foreman who distributes it to the responsible artisan. The artisan receives a job card and upon assessment indicates that the specific job can be done by him/her. If not, it is referred to the inspectorate to engage a contractor.
For repairs and maintenance done by the Directorate’s workforce the artisans receive material from the store and the material is indicated on the job card. When the job is completed, the specific line ministry has to sign the job card to indicate satisfactory completion of the job.
The total reflected in the table below is the amount of material (in Namibian Dollars) withdrawn from the store.
46 Erongo Regional Council - Annual Report 2010-2011 CIVIL MECHANICAL ELECTRICAL APRIL 1 009.62 1079.54 0 MAY 11 030.00 250.30 780.66 JUNE 7835.66 2602.90 0 JULY 19505.26 189.23 5890.23 AUGUST 8 650.88 998.01 1320.00 SEPTEMBER 1 765.20 885.10 520.00 OCTOBER 5 697.73 12 655.05 0 NOVEMBER 12 323.08 2 826.44 0 DECEMBER 16 234.25 3 775.15 2 285.00 JANUARY 16 052.75 3 775.15 2 285.00 FEBRUARY 1 560.00 933.39 780.00 MARCH 9 880.00 931.96 0
8. CONTRACTUAL SERVICES
The table below indicates the total work done by contractors on annual tender.. Each line ministry receives their own budget for maintenance which they allocate according to their specific needs. Civil work comprises of plumbing, painting and carpentry. As indicated in the table below, electrical work done during this period was limited and comprised mainly of fixing plugs, replacement of tubes and rewiring. Mechanical maintenance was done on cold rooms, generator sets, industrial stoves and mortuaries.
Civil 600 807.01 Electrical 183 603.23 Mechanical 594 301.26 Total 1 378 711.50
Erongo Regional Council - Annual Report 2010-2011 47 9. LINE MINISTRIES’ EXPENDITURE
On receipt of a request by a line ministry, the inspectors do a cost estimation, and a requisition for expenditure is forwarded to the line ministry. If the ministry approves the expenditure, an order is made out for the work to be done. Since line ministries have their own maintenance budget they are responsible for payment directly to the contractor to whom the work was awarded. The table below reflects the expenditure of line ministries during this period. The much higher amount spent on civil is due to three disciplines resorting under civil, namely carpentry, building and plumbing. Pipe bursts occurred practically on a daily basis due to government buildings being old and there being a limited budget for proper maintenance.
Civil 9 143 004.82 Electrical 136 477.84 Mechanical 481 978.05 Total 9 761 460.69
48 Erongo Regional Council - Annual Report 2010-2011 10. conclusion
One of the main challenges during the 2010/11 financial year was the limited human resources to carry out the decentralized functions. However many projects were completed during this period. A concerted effort was made towards the improvement of skills of current personnel. The appointment of staff in vacancies was however set as a priority for the next financial year in pursuit of prompt and excellent service delivery in the region
Extra classrooms were built for the Diretorate Education at the Tutaleni School in Walvis Bay.
Erongo Regional Council - Annual Report 2010-2011 49 Part E: annexures
12,182 236,912 485,542 440,160 218,848 TOTAL 2,625,740 4,019,384 678 11,742 18,045 36,680 16,136 Mar. 218,978 302,259 Region: Erongo Year: 2010/2011 Year: 672 Budget: Operational Budget: 11,742 20,527 36,680 16,136 89,978 Feb. 175,735 672 16,742 19,045 36,680 16,136 89,978 Jan. 179,253 BUDGET: OPERATIONAL BUDGET: : 2010/2011 YEAR 672 9,742 10,045 36,680 16,136 89,978 Dec. 163,253 672 29,742 36,045 36,680 16,136 36,978 Nov. 156,253 672 19,742 27,045 36,850 16,136 Oct. 208,978 309,423 672 19,742 27,045 36,680 16,136 Sept 218,978 319,253 672 56,118 66,045 16,136 Aug. 116,680 805,894 1,061,545 PROJECTION 1,700 10,400 50,425 16,637 22,440 76,500 July 178,102 P rojection 1,700 20,400 80,425 16,637 22,440 June 356,500 498,102 3,400 30,800 33,276 44,880 May 130,850 433,000 676,206 STATEMENT OF FUNDS REQUESTED & APPROVED FUNDS REQUESTED OF STATEMENT 0 0 0 0 0 0 0 Statement of Funds Requested & Approved Requested of Funds Statement April Appropriation Budget: April 2010 to March 2011 March to 2010 Budget: April Appropriation & Budget
Revision 0 0 0 0 0 0 0 & Budget REGION : ERONGO Revision SUB TOTAL Description Travel & Subsistance Allowance & Subsistance Travel Material & Supplies Material Transport Utilities Maintenance by Contractors by Maintenance & Expenditure Services Other 21 22 23 24 25 27 No. Sub Division MINISTRY : WORKS, TRANSPORT and COMMUNICATION and TRANSPORT : WORKS, MINISTRY VOTE : 23 : WORKS : MAINTENANCE : 05 DIVISION MAIN Communication and Transport Ministry: Works, 23: Works Vote: Division:Main 05: Maintenance
50 Erongo Regional Council - Annual Report 2010-2011 Office of the governor
Honourable Governor Cleophas Mutjavikua
Second Floor Makarios Centre Cottage Avenue
Private Bag 5033 Swakopmund Namibia
Telephone: +264-64-417900 Facsimile: +264-64-417906 Website: www.erc.com.na
Erongo Regional Council - Annual Report 2010-2011 51 erongo regional council
Head office
Acacia Building Tobias Hainyeko Street Swakopmund
Private Bag 5019 Swakopmund Namibia
Telephone: +264-64-4105700 Facsimile: +264-64-4105701 Website: www.erc.com.na
Walvis bay urban constituency
Honourable Councillor: Hafeni Ludwig Ndemula Erongo Regional Council Chairperson
P. O. Box 4108 Walvis Bay Telephone: 064-200763 Facsimile: 064-200764
52 Erongo Regional Council - Annual Report 2010-2011 arandis constituency
Honourable Councillor: Asser Kuveri Kaperi Chairperson of the National Council
Private Bag 53 Arandis Telephone: 064-510786 Facsimile: 064-510787
swakopmund constituency
Honourable Councillor: Germina Ndapua Shitaleni
Private Bag 5028 Swakopmund Telephone: 064-463799 Facsimile: 064-403561
Erongo Regional Council - Annual Report 2010-2011 53 Walvis Bay RURAL constituency
Honourable Councillor: Johannes Nangolo Council Management Member
P. O. Box 9036 Walvis Bay Telephone: 064-271250 Facsimile: 064-271255
karibib constituency
Honourable Councillor: Poulus Usiel Xoagub Council Management Member
P. O. Box 380 Karibib Telephone: 064-550346 Facsimile: 064-550347
54 Erongo Regional Council - Annual Report 2010-2011 DAURES constituency
Honourable Councillor: Ernst Katjiku
P. O. Box 78 Omaruru Telephone: 064-570577/570476 Facsimile: 064-570576
omaruru constituency
Honourable Councillor: Mike Uparura Tjirare
P. O. Box 479 Omaruru Telephone: 064-571240 Facsimile: 064-571260
Erongo Regional Council - Annual Report 2010-2011 55 56 Erongo Regional Council - Annual Report 2010-2011 ERONGO REGIONAL COUNCIL Arandis Constituency Tobias Hainyeko Street, Acacia Building, Private Bag 53 Swakopmund Arandis Private Bag 5019 Tel: +264-64-510786 Swakopmund Fax: +264-510787 Namibia Tel: +264-64-4105700 Omaruru Constituency Fax: +264-64-4105701 PO Box 479 Website: www.erc.com.na Omaruru Tel: +264-64-571240 Swakopmund Constituency Fax: +264-64-571260 Private Bag 5028 Swakopmund Karirib Constituency Tel: +264-64-463799 PO Box 380 Fax:+264-64-403561 Karibib Tel: +264-64-550346 Walvis Bay Rural Constituency Fax: +264-64-550347 PO Box 9036 Walvis Bay Daures Constituency Tel: +264-64-271250 PO Box 78 Fax: +264-64-271255 Omaruru Tel: +264-64-570577/570476 Walvis Bay Urban Constituency Fax: +264-64-570576 PO Box 4108 Walvis Bay Tel: +264-64-200763 Fax: +264-64-200764
Plan together; develop together