Fremont City Schools AGENDA Fremont Middle School 1250 North Street September 19, 2016 Board Meeting 5:30 P.M. I. Call to Order
II. Pledge of Allegiance
III. Roll Call: Ms. Chapman__ Ms. Garza__Mr. Gorobetz__ Ms. Laird__ Mr. Miller__
IV. Approve or amend and sign minutes of the regular meeting held August 15, 2016. App ___ Ms. Chapman______Ms. Garza ______Mr. Gorobetz______Disa ___ Ms. Laird ______Mr. Miller______Other ___
V. Recognition of Visitors
VI. First Hearing of the Public A Fremont City School District citizen, recognized by the Chair, may speak on any issue, during the Recognition of Visitors and Hearing of the Public Sessions, but the Chair may limit remarks pursuant to the debate regulations of Robert’s Rules of Order and Fremont City School District Policy.
VII. Report of the Treasurer
VIII. Recommendations of the Treasurer Page 1
IX. Legislative Liaison Report
X. Committee Reports • Health & Wellness Susan King • Policy Dr. Traci McCaudy & Abby Abernathy XI. Old Business
XII. New Business
XIII. Report of the Superintendent
XIV. Recommendations of the Superintendent of Schools Pages 2-18
XV. Second Hearing of the Public
XVI. Board Member Communications and Information Requests
XVII. Adjournment: App ___ Ms. Chapman______Ms. Garza ______Mr. Gorobetz______Disa ___ Ms. Laird ______Mr. Miller______Other ___
A copy of the complete agenda is available after 10:00 a.m. the day of the scheduled meeting in the Office of the Superintendent or may be accessed on the Fremont City Schools web page: www.fremontschools.net Fremont City Schools Financial Matters – Page 1 September 19, 2016
VIII. RECOMMENDATIONS OF THE TREASURER
A. FINANCIAL MATTERS
ITEM 1. Consider approval of the August financial report
It is recommended that the August financial report be approved (copy on file at Birchard Public Library).
ITEM 2. Consider approval of fund-to-fund transfer(s)
It is recommended that the following fund-to-fund transfer(s) be approved:
001-0000 General Fund to 001-9101 ID Tags - Ross $ 3,592.44
ITEM 3. Consider approval of permanent appropriations
It is recommended that the permanent appropriations be approved (see attached – Exhibit A).
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
ITEM 4. Consider approval of Leadership Classes for Amelia Gioffredo, Treasurer
It is recommended that the Board ratify Amelia Gioffredo, Treasurer, to attend 2016- 2017 Leadership classes with Leadership Sandusky County for a total cost of $550.00.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
Fremont City Schools Personnel Matters – Page 2 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS
ITEM 1. Consider approval of the following resignations
Resignation John Calhoun Certified Staff: Music Department Head Reason: Resignation Effective: August 18, 2016
Resignation Alexander Coressel Certified Staff: Varsity Assistant Soccer coach Reason: Resignation Effective: August 15, 2016
Resignation Carl Detzel Certified Staff: Teacher Reason: Retirement Effective: June 1, 2017
Resignation Tracie Bluhm-Dye Certified Staff: M.S. Assistant Cheerleading coach (8th grade) Reason: Resignation Effective: September 7, 2016
Resignation Rafael Chavez Classified Staff: Head Soccer coach Reason: Resignation Effective: August 11, 2016
Resignation Nicole Linder Classified Staff: Assistant to Human Resources Reason: Resignation Effective: September 2, 2016
Resignation Tina Myers Classified Staff: Accounting Secretary Reason: Resignation Effective: August 26, 2016
Resignation Estela Ontiveros Classified Staff: Paraprofessional Bilingual Aide Reason: Resignation Effective: August 24, 2016
Resignation Benjamin Rozzell Classified Staff: 9th Gr. Football coach Reason: Resignation Effective: July 31, 2016
Fremont City Schools Personnel Matters – Page 3 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 2. Consider approval of the following appointments
A. Appointments for the 2016-2017 school year:
Certified Staff Substitutes: Heather Berger, Ashly Dickman, Sandy Emrich, Rebecca Goodwin, Troy Laird, Michelle Merrill, Karissa Pinkerton, Cory Rohrbacher, Jane Stotz and Pryde Yost
B. Appointments for the 2016-2017 school year:
Name: Anna Johnson Classified Staff: Cook (LR-1.02) Account: General Salary: Step 1, 4 hrs/day @ $13.16/hr effective August 6, 2016
Name: Albri Jones Classified Staff: Student Monitor (A-22.20) Account: General Salary: Step 1, 4 hrs/day @ $13.29/hr effective September 20, 2016
Name: Tina Myers Classified Staff: Assistant to Human Resources Account: General Salary: Longevity 20, 7.5 hrs/day @ $20.15/hr effective August 29, 2016
Support Staff Substitutes: Christina Craig, Samantha Crowl, Clarissa Logan, Henry Gegorski, Pamela Glotzbecker, Brittany Parks, Stephani Preston, Brittany Royster, Cody Snyder, Faith Stiltner, and Dennis Szymanowski.
ITEM 3. Consider approval of the following supplemental contracts
Appointments for the 2016-2017 school year:
Name Building Duty Amount Ashley Balduff Atkinson Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Mindy Brown FMS Outdoor Adventure club K-0 $1,043.00 Alexander Coressel Ross Head Soccer coach-Boys C-0 (prorated) $4,241.84 Susann Davis FMS Math Dept. Head $800.00 Ashly Dickman Hayes Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Rebecca Goodwin Croghan Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Alisha Griffin Hayes Fall Music $50.00 Elizabeth Hamaker Ross Orchestra D-0 $4,171.00 Elizabeth Hamaker FMS Orchestra J-0 $1,390.00 Nicole Kulasa Ross 9th Grade Basketball-Girls E-0 $3,476.00 Chad Long Ross Head Wrestling coach B-10 1/2 stipend $3,476.00 Matt Merrill Ross Varsity Asst. Wrestling coach E-10 1/2 stipend $2,085.50 Michelle Merrill Stamm Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Fremont City Schools Personnel Matters – Page 4 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 3. Consider approval of the following supplemental contracts (cont.)
Name Building Duty Amount Jeff Miller FMS Golf club K-1 $1,043.00 Kayla Piacentino Atkinson Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Karissa Pinkerton Croghan Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Cory Rohrbacher Otis Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Elizabeth Schultz Hayes Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Mark Sheidler Ross Varsity Asst. Basketball coach-Girls D-7 $4,692.00 Jane Stotz Lutz Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Ryan Wiegel FMS Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Lisa Willey Washington Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr Sally Zeller Otis Focused Interv. Tutor General Fund & Title I Accounts $20.00/hr
ITEM 4. Consider approval of resolution for supplemental duty positions
It is recommended that the following resolution be approved for adoption:
NOW, THEREFORE, BE IT RESOLVED:
Section 1. The supplemental duty positions set forth in Section 2 of this resolution have been offered to those employees of the Fremont City Schools who have a license issued under O.R.C. 3319.22, and no such employees who are qualified to fill the positions have accepted them, and the positions have then been advertised or otherwise made available to any individuals with such a license who are qualified to fill them and who are not employed by the Board, and no such persons have applied for and accepted the positions.
Section 2. The Board hereby employs the following non-certified persons to perform the listed supplemental duties at the stated rate of pay for the 2016-2017 school year:
Name Building Duty Amount Brad Brown FMS M.S. Wrestling coach G-5 1/4 stipend $695.25 Shaun Conley Ross Varsity Asst. Wrestling coach Volunteer Michael Dabrunz FMS M.S. Football coach Volunteer Ryan Fry Ross Varsity Asst. Boys Soccer coach F-5 (prorated) $2,205.50 Kelly Garza Ross SADD club Volunteer Anthony Hill Ross Head Softball coach C-0 $4,866.00 Miguel Marquez Ross Varsity Asst. Wrestling coach E-0 1/2 stipend $1,738.00 Kevin McDonald Ross Varsity Asst. Basketball coach-Girls D-7 $4,692.00 Kimberly Meek Stamm Video Announcement club $1,043.00 Devin Mezinger FMS M.S. Wrestling coach G-3 $2,607.00 Michael Mezinger Ross Head Wrestling coach B-10 1/2 stipend $3,476.00 James Moreno FMS M.S. Wrestling coach G-3 1/4 stipend $651.75 th Jon Ottney Ross 9 Gr. Football coach E-4 (prorated) $1,339.50 Dejsha Pettiford FMS M.S. Asst. Cheerleading coach H-0(prorated) $1,729.20 Jordan Weissinger FMS M.S. Wrestling coach G-0 1/2 stipend $1,216.50 Fremont City Schools Personnel Matters – Page 5 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 4. Consider approval of resolution for supplemental duty positions (cont.)
Section 3. The Board President, Superintendent and Treasurer are authorized to execute supplemental duty contracts with the person identified in Section 2 of this resolution.
Section 4. The Board finds that the resolution has been adopted in accordance with all legal requirements including O.R.C. Sec. 121.22.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
ITEM 5. Consider approval of the following special event workers
It is recommended that the Board approves the following special event workers for fall 2016 athletic events: Ross High School Events (Football, Sub-Varsity Football, Soccer, Volleyball)
Name Position Rate Davion Anderson (Student) Chain Crew Sub-Varsity Football $15.00 Garrett Barth (Student) Ticket Seller Volleyball $25.00 Garrett Barth (Student) Chain Crew Sub-Varsity Football $15.00 Garrett Barth (Student) Ticket Seller Sub-Varsity Football $15.00 Garrett Barth (Student) Ticket Seller Soccer $15.00 Brandi Baumer School Bus Parking Varsity Football $30.00 Jay Bower Message Board Operator Varsity Football $30.00 Jim Brown Scoreboard Operator Volleyball $30.00 Mary Brown Ticket Taker Varsity Football $35.00 Britani Butzier Ticket Seller Varsity Football $50.00 Lamonte Chapman (Student) Chain Crew Sub-Varsity Football $15.00 Tatum Diedrich Videographer Varsity Football $30.00 Rhylie Driftmyer (Student) Ticket Seller Soccer $15.00 Rhylie Driftmyer (Student) Ticket Seller Volleyball $25.00 Imani Elkins (Student) Ticket Seller Volleyball $25.00 Imani Elkins (Student) Ticket Seller Sub-Varsity Football $15.00 Scott Ewing Elevator Operator Varsity Football $30.00 Madaya Garza (Student) Ticket Seller Volleyball $25.00 Madaya Garza (Student) Ticket Seller Sub-Varsity Football $15.00 Maury Gnepper Spotter Varsity Football $30.00 Gena Hineline Ticket Seller Varsity Football $50.00 Cory Hull Ticket Seller Varsity Football $35.00 Analee Kolbeck Elevator Operator Varsity Football $30.00 AJ Kolbeck Elevator Operator Varsity Football $30.00 Greg LaFountain Tournament Manager Tennis $100.00 Fremont City Schools Personnel Matters – Page 6 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 5. Consider approval of the following special event workers (cont.)
Name Position Rate Rick Lindenberger Hospitality for Officials Varsity Football $30.00 Stephanie Martin Ticket Seller Varsity Football $50.00 Kevin McDonald Ticket Taker Varsity Football $35.00 Lydia Messer Elevator Operator Varsity Football $30.00 Mandi Miller Ticket Seller Varsity Football $50.00 Brad Mohr Scoreboard Operator Sub-Varsity Football $25.00 Brad Mohr Scoreboard Operator Varsity Football $30.00 Brad Mohr Scoreboard Operator Soccer $20.00 Deshea Pettiford (Student) Chain Crew Sub-Varsity Football $15.00 Peggie Rios Elevator Operator Varsity Football $30.00 Brandi Sheidler Ticket Taker Varsity Football $35.00 Mark Sheidler Ticket Taker Varsity Football $35.00 Carter Smith (Student) Chain Crew Sub-Varsity Football $15.00 Charmaine Smith Elevator Operator Varsity Football $30.00 Shari Snyder Ticket Seller Varsity Football $50.00 Drew Solander Ticket Seller Volleyball $25.00 Drew Solander Scoreboard Operator Soccer $20.00 Drew Solander Ticket Taker Varsity Football $35.00 Kim Spann Ticket Seller Varsity Football $50.00 Scott Suhrer 25 Second Clock Operator Varsity Football $30.00 Scott Suhrer 25 Second Clock Operator Sub-Varsity Football $25.00 Ralph Swaisgood Elevator Operator Varsity Football $30.00
Fremont Middle School Events (Football, Swimming, Volleyball)
Name Position Rate Garrett Barth (Student) Athletic Worker Volleyball $15.00 Garrett Barth (Student) Athletic Worker Football $15.00 Imani Elkins (Student) Athletic Worker Volleyball $15.00 Imani Elkins (Student) Athletic Worker Football $15.00 Madaya Garza (Student) Athletic Worker Volleyball $15.00 Madaya Garza (Student) Athletic Worker Football $15.00 Brad Mohr Athletic Worker Volleyball $15.00 Brad Mohr Scoreboard Operator Football $25.00 Drew Solander Athletic Worker Football $15.00 Drew Solander Athletic Worker Volleyball $15.00 Scott Suhrer 25 Second Clock Operator Football $25.00
Fremont City Schools Personnel Matters – Page 7 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 6. Consider approval of the following special event workers
It is recommended that the Board approves the following special event workers for lifeguards for elective courses and swim events at Ross High School: Name Position Rate Sophia Biggins (Student) Lifeguard $9.00/hr. Natalie Brown (Student) Lifeguard $9.00/hr. Noah Egbert (Student) Lifeguard $9.00/hr. Taylre Lehmann (Student) Lifeguard $9.00/hr. Hailey Taylor (Student) Lifeguard $9.00/hr. Katherine Taylor Lifeguard $9.00/hr.
ITEM 7. Consider approval of the following for the Learning for a Lifetime after school program
It is recommended that the Board approves the hiring of Brandy Ivy as Academic Facilitator @ $20.00 per hour not to exceed 3 hours per day Monday – Thursday, not to exceed 115 total days, at Fremont Middle School effective September 2016 to be paid from the 21st Century Grant.
ITEM 8. Consider approval of the following for the Learning for a Lifetime after school program
It is recommended that the Board approves the hiring of the following for the after school program @ $20.00 per hour not to exceed 1 hour per day Monday – Thursday at Fremont Middle School effective September 2016 to be paid from the 21st Century Grant.
Cassandra Cull Joanna Johnson Nick Doehr Valerie Widmer Sam Hossler
ITEM 9. Consider approval of the following bus driver for the after school program
It is recommended that the Board approves Robert Decker for the after school program bus driver at Fremont Middle School, Longevity 20 @ $20.95 per hour not to exceed 2 hours per day on an as needed basis effective September 2016 to be paid from the 21st Century Grant.
ITEM 10. Consider approval of the following cook for the after school program
It is recommended that the Board approves Tami Hottinger for the after school program cook at Fremont Middle School, Step 10 @ $16.55 per hour not to exceed 1 hour per day on an as needed basis effective September 2016 to be paid from the Food Service Account. Fremont City Schools Personnel Matters – Page 8 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 11. Consider approval of the following substitutes for the after school program
Support Staff Substitutes: Rhonda Kaple, Tiffany King, Diana Ratliff, Rachel Stierwalt and Rachel Widman
ITEM 12. Consider approval of the following migrant bilingual appointments
It is recommended that the Board approves the following bilingual aides at $13.36 per hour not to exceed 6.5 hours per day or on an as needed basis for the 2016-2017 school year to be paid from the Migrant Program Funds.
Amelia Meza Thalia Perez
ITEM 13. Consider approval of the following Master Teacher action
It is recommended that the Board approves Nichole Almroth for Master Teacher Committee Member for the 2016-2017 school year @ $20.00 per hour not to exceed 100 hours to be paid from General Fund.
ITEM 14. Consider approval of the following LPDC action
It is recommended that the Board approves the following LPDC members for the 2016-2017 school year @ $20.00 per hour not to exceed 400 hours. This is a General Fund expenditure.
Nichole Almroth Jennifer Hartman Kimberly Beardmore Geralyn Long Kimberly Bell
ITEM 15. Consider approval of the following teacher mentors
It is recommended that the Board approves the following lead mentor for the 2016- 2017 school year to be paid $950.00. This is a General Fund expenditure.
Kimberly Beardmore
It is recommended that the Board approves the following mentors for the 2016-2017 school year to be paid $750.00. This is a General Fund expenditure.
Renee Batey Carrie Meyer Paula Cullen Brent Parker (2) Linda Doering Nancy Sloma Polly Garlock Fremont City Schools Personnel Matters – Page 9 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 15. Consider approval of the following teacher mentors (cont.)
It is recommended that the Board approves the following mentors for the 2016-2017 school year to be paid $625.00. This is a General Fund expenditure.
Nichole Almroth Krista Marcha Kimberly Beardmore (2) Tamara Martin Kimberly Bell Vickie McAfee Kim Bemis Glenn Melter Deborah Cheek Mehgan Merrill Allison Eaglen Jeff Miller Jane Fleming Kristin Osborne Katie Gerber Lyndsey Robinson Margret Gfoeller Jessica Scherger Jennifer Hartman Lori Schwabel Joy Hassen Connie Snyder Amy Herr Jeffrey Straka Patricia Huskey Michele Wilhelm Kourtney Jared Julie Yoder Julie Lockyer
ITEM 16. Consider approval of the following Clinical Fellowship Year mentors
It is recommended that the Board approves the following Clinical Fellowship Year mentors @ $500.00 total contract effective for the 2016-2017 school year. This is a General Fund expenditure.
Jayna Franks Jennifer Kelly
ITEM 17. Consider approval of staff to attend Write Source Professional Development
It is recommended that the Board approves the following staff for the Write Source Professional Development on August 18-19, 2016 @ $20.00 per hour not to exceed 3 hours each. To be paid from Title I and Teacher Quality funds.
Deborah Bates Kaitlin Neisler Renee Diebler Abbey Schwartz Vicki McAfee
ITEM 18. Consider approval of the following status changes
It is recommended that the Board approves the status change of Renee Batey from MA degree Step 21 @ $68,103 to MA+15 degree Step 21 @ $70,962 effective August 8, 2016.
Fremont City Schools Personnel Matters – Page 10 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 18. Consider approval of the following status changes (cont.)
It is recommended that the Board approves the status change of Carmen Curran from BS degree Step 3 @ $38,284 to MA degree Step 3 @ $43,312 effective August 6, 2016.
It is recommended that the Board approves the status change of Margret Gfoeller from MA+15 degree Step 12 @ $65,356 to MA+30 degree Step 12 @ $68,103 effective August 14, 2016.
It is recommended that the Board approves the status change of Christine Gross from BS degree Step 16 @ $57,768 to BS+15 degree Step 16 @ $60,194 effective June 20, 2016.
It is recommended that the Board approves the status change of Rodney Jarrett from MA+15 degree Step 28 @ $77,048 to MA+30 degree Step 28 @ $80,285 effective August 10, 2016.
It is recommended that the Board approves the status change of Wendy Paxson from BS degree Step 1 @ $35,259 to BS degree Step 6 @ $43,312 effective August 24, 2016.
It is recommended that the Board approves the status change of Monique Pollick from BS degree Step 9 @ $49,003 to BS+15 degree Step 9 @ $51,059 effective August 30, 2016.
It is recommended that the Board approves the status change of Mark Sheidler from Varsity Asst. Cross Country I-0 @ $1,738 to Varsity Asst. Cross Country I-3 @ $1,912 effective August 1, 2016.
It is recommended that the Board approves the status change of Sarah Short from MS degree Step 11 @ $60,194 to MS+15 degree Step 11 @ $62,722 effective August 24, 2016.
It is recommended that the Board approves the status change of Ashleigh Swinehart from BS+15 degree Step 3 @ $39,892 to 5 Year degree Step 3 @ $41,567 effective August 1, 2016.
It is recommended that the Board approves the status change of Paula Wargo from BS+15 degree Step 6 @ $45,132 to 5 Year degree Step 6 @ $47,028 effective August 8, 2016.
It is recommended that the Board approves the status change of Ana Cortez as school- parent liaison for the migrant program at Croghan Elementary School at $14.02 per hour for 4.5 hours per day (or as needed) effective August 2016 – July 2017 to be paid from Migrant Program Funds to being paid from LEP Funds.
Fremont City Schools Personnel Matters – Page 11 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
A. PERSONNEL MATTERS (cont.)
ITEM 18. Consider approval of the following status changes (cont.)
It is recommended that the Board approves the status change of Kimberly Meek from Paraprofessional Media Aide (A-22.21) Step 10 @ $15.22 per hour, 6 hours a day at Stamm Elementary School to Paraprofessional Media Aide (A-22.21) Longevity 15 @ $15.54 per hour, 6 hours a day at Stamm Elementary School effective October 4, 2016.
It is recommended that the Board approves the status change of Billi Pickerel from Secretary (A-15.01) Step 10 @ $17.34 per hour, 7.5 hours a day at Otis Elementary School to Secretary (A-15.01) Longevity 15 @ $17.71 per hour, 7.5 hours a day at Otis Elementary School effective September 19, 2016.
It is recommended that the Board approves the status change of Alicia Wiezorek from Cook (LR-1.02) Step 2 @ $13.47 per hour, 3 hours a day at Hayes Elementary School to Elementary Cafeteria Manager (LR-1.03) Step 2 @ $14.41 per hour, 7 hours a day at Hayes Elementary School effective May 24, 2016.
ITEM 19. Consider approval of the following leave of absence
Leave of absence Certified Staff: Melissa Frizzell-Joerg Teacher Reason: Personal Effective: September 1, 2016 – pending doctor release
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
Fremont City Schools Facilities Matters – Page 12 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
B. FACILITIES MATTERS
ITEM 20. Consider approval of adoption of resolution authorizing the Fremont City Schools Board of Education to enter into a resolution of acceptance in the Ohio School Facilities Commission Classroom Facilities Assistance Program
It is recommended that the following resolution be approved for adoption:
WHEREAS, the Ohio School Facilities Commission (“Commission”) has notified the Fremont City School District to be approved to participate in the Classroom Facilities Assistance Program this year; and
WHEREAS, the Ohio School Facilities Commission (“Commission”) made a determination in favor of proceeding with a Master Facilities Plan for Classroom Facilities under ORC Section 3318.03 and conditionally approved a Scope of Project for the School District; and
WHEREAS, the Ohio Controlling Board approved the determination and conditional approval of the Commission and approved the amount of the State’s portion of the project cost; and
WHEREAS, the Commission has certified the State’s conditional approval and reservation of funds for the project to this School District’s Board of Education pursuant to ORC Section 3318.04 based on the following funds:
STATE SHARE: $ 54,354,892 LOCAL SHARE: $ 56,573,459 PROJECT BUDGET: $110,928,351
WHEREAS, the 120 day time limitation pursuant to ORC Section 3318.05 has not lapsed since the State’s certification of conditional approval.
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fremont City School District, Sandusky County, Ohio that the conditional approval as granted by the Commission for the Classroom Facilities project be hereby accepted in accordance with the provisions of ORC Section 3318.05.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
Fremont City Schools Operations Matters – Page 13 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
C. OPERATIONS MATTERS
ITEM 21. Consider approval of the agreement with Wood County Educational Service Center
It is recommended that the Board enters into an agreement for cooperative services with the Wood County Educational Service Center to provide services for Fremont City Schools students placed in their educational program for the 2016-2017 school year. This is a General Fund expenditure.
ITEM 22. Consider approval of the agreement with A&G Education Services, LLC
It is recommended that the Board enters into an agreement for services with the A&G Education Services, LLC for the 2016-2017 school year at a per diem rate of $130.00 per student. This is a General Fund expenditure.
ITEM 23. Consider approval of contract with North Central Ohio Educational Service Center
It is recommended that the Board approves the contract with North Central Ohio Educational Service Center (NCOESC) for the purpose of providing a substitute secretary for the 2016-2017 school year at a rate of $18.65 per hour. This is a Title VI- B expenditure.
ITEM 24. Consider approval of the agreement with The Hospital Council of Northwest Ohio
It is recommended that the Board approves a service agreement with The Hospital Council of Northwest Ohio for the purpose of conducting a youth health assessment report for a total cost of $5,800.00. This is a General Fund expenditure.
ITEM 25. Consider approval to enter into agreement with Walter’s Boiler Works
It is recommended that approval be granted to enter into an agreement with Walter’s Boiler Works for boiler work at Hayes Elementary School for a total cost of $23,520.00. This is a Permanent Improvement expenditure.
ITEM 26. Consider approval to enter into an agreement with Dan’s Truck Equipment
It is recommended that approval be granted to enter into an agreement with Dan’s Truck Equipment for bus body repairs for a total cost of $14,605.00. This is a General Fund expenditure.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
Fremont City Schools Operations/Other Matters – Page 14 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
C. OPERATIONS MATTERS (cont.)
ITEM 27. Consider approval of payment to College Credit Plus participating colleges/ universities
It is recommended that approval be granted to provide payment to Terra State Community College, Bowling Green State University, Owens Community College and any other participating colleges/universities for the College Credit Plus (CCP) textbooks for the 2016-2017 school year for a total cost not to exceed $150,000.00. This is a FMS Contingency expenditure.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
D. OTHER MATTERS
ITEM 28. Consider approval of adoption of Hispanic Heritage Month resolution
WHEREAS, September 15 to October 15, 2016 has been designated Hispanic Heritage Month; and
WHEREAS, the Fremont City Schools Board of Education recognizes the many contributions and accomplishments of Hispanic Americans to the United States; and
WHEREAS, the mission of celebrating Hispanic heritage is to support teachers, youth leaders and community leaders in their efforts to promote friendly awareness of the Hispanic historical and cultural presence with a positive, accurate global perspective; and
WHEREAS, it is essential that all students learn to understand the ethnic diversity that is our country, which has always been a great strength of our nation; and
WHEREAS, the Hispanic contribution to America has been a consistent and vital influence in our country’s cultural growth; and
WHEREAS, developing ethnic literacy fosters pride in one’s own culture and a respect and appreciation for the uniqueness of others.
NOW, THEREFORE, BE IT RESOLVED that the Fremont City Schools Board of Education recognizes the extraordinary contributions and accomplishments of Hispanic Americans to the United States and calls upon the community to observe this month with appropriate ceremonies, activities, and programs and designates September 15 to October 15, 2016 as Hispanic Heritage Month.
Fremont City Schools Other Matters – Page 15 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
D. OTHER MATTERS (cont.)
ITEM 29. Consider approval of a contract with Bliss Charters for transportation
It is recommended that the Board ratifies the contract with Bliss Charters for transportation of student athletes to Ashland High School in Ashland, Ohio on September 3, 2016 for the Ashland Cross Country Invite for a total cost of $990.00. This cost/trip will be funded via a community donation and at no cost to the District.
ITEM 30. Consider approval of a contract with Excursion Charters for transportation
It is recommended that the Board approves the contract with Excursion Charters for transportation of student athletes to Faurot Park in Lima, Ohio on October 15, 2016 for the Three Rivers Athletic Conference Cross Country Championship Meet for a total cost of $1,285.00. This cost/trip will be funded via a community donation and at no cost to the District.
ITEM 31. Consider approval of Ross High School FFA students’ trip to Camp Muskingum, Ohio
It is recommended that the Board approves the Ross High School Future Farmers of America (FFA) students’ trip to Camp Muskingum, Ohio, September 23-25, 2016. This trip is funded by the students and FFA with no cost to the District.
ITEM 32. Consider approval of Ross High School FFA students’ trip to the National FFA Convention in Indianapolis, Indiana
It is recommended that the Board approves the Ross High School Future Farmers of America (FFA) students’ trip to the National FFA Convention in Indianapolis, Indiana, October 18-22, 2016. This trip is funded by the students and FFA with no cost to the District.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
ITEM 33. Consider approval of revised Policy GBE-Staff Health and Safety (First Reading)
It is recommended that the Board of Education approves revised Policy GBE – Staff Health and Safety (see attached).
ITEM 34. Consider approval of revised Regulation GBE-R-Staff Health and Safety (First Reading)
It is recommended that the Board of Education approves revised Regulation GBE-R – Staff Health and Safety (see attached).
Fremont City Schools Other Matters – Page 16 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
D. OTHER MATTERS (cont.)
ITEM 35. Consider approval of revised Policy GBP-Drug-Free Workplace (First Reading)
It is recommended that the Board of Education approves revised Policy GBP – Drug- Free Workplace (see attached).
ITEM 36. Consider approval of revised Policy IGBM-Credit Flexibility (First Reading)
It is recommended that the Board of Education approves revised Policy IGBM – Credit Flexibility (see attached).
ITEM 37. Consider approval of revised Policy IGDJA-Drug Testing (First Reading)
It is recommended that the Board of Education approves revised Policy IGDJA – Drug Testing (see attached).
ITEM 38. Consider approval of revised Policy IGDJB-Club Sports (First Reading)
It is recommended that the Board of Education approves revised Policy IGDJB – Club Sports (see attached).
ITEM 39. Consider approval of revised Policy IGEE-Awarding of High School Diplomas to Veterans of War (First Reading)
It is recommended that the Board of Education approves revised Policy IGEE – Awarding of High School Diplomas to Veterans of War (see attached).
ITEM 40. Consider approval of revised Policy JEA-Compulsory Attendance Ages (First Reading)
It is recommended that the Board of Education approves revised Policy JEA – Compulsory Attendance Ages (see attached).
ITEM 41. Consider approval of revised Policy JEG-Exclusions and Exemptions from School Attendance (First Reading)
It is recommended that the Board of Education approves revised Policy JEG – Exclusions and Exemptions from School Attendance (see attached).
ITEM 42. Consider approval of revised Policy JHCB-Immunizations (First Reading)
It is recommended that the Board of Education approves revised Policy JHCB – Immunizations (see attached).
ITEM 43. Consider approval of revised Policy KBA-Public’s Right to Know (First Reading)
It is recommended that the Board of Education approves revised Policy KBA – Public’s Right to Know (see attached). Fremont City Schools Other Matters – Page 17 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
D. OTHER MATTERS (cont.)
ITEM 44. Consider approval of donations
It is recommended that the Board approves the following donations: Donor: Item: Value: Donated To: Ross Academic Boosters See Attached List $2,845.50 Fremont Ross High School Students
Ross Athletic Boosters See Attached List $50,941.59 Fremont Ross Athletic Department
East Fremont Baptist Donuts for all Buildings N/A Fremont City Schools Church
Kiwanis Club of Fremont Misc. Campus Wear Items $400.00 Fremont City Schools
Sacred Heart Parish School Supplies $2,000.00 Fremont City Schools Brown Bag Ministry
United Way of Sandusky School Supplies N/A Fremont City Schools County
Alfredo Diaz Heavy Bag & Accessories N/A Fremont Ross Athletic Department
Greg DeRodes Cash $150.00 Fremont Ross Athletic Department
Hal & Diane Hawk Cash for Payment of $1,285.00 Fremont Ross Athletic Charter Bus (Lima) Department
Hal & Diane Hawk Cash for Payment of $990.00 Fremont Ross Athletic Charter Bus (Ashland) Department
Susie Behee Yamaha YTS 62 $5,500 Fremont Ross High School Professional Tenor Sax Band Department
Anonymous Swim Goggles N/A Fremont Middle School
Dollar General School Supplies N/A Fremont Middle School & Croghan, Hayes, Otis & Stamm Elementary Schools
Fremont City Schools Other Matters – Page 18 September 19, 2016
XIV. RECOMMENDATIONS OF THE SUPERINTENDENT
D. OTHER MATTERS (cont.)
ITEM 44. Consider approval of donations (cont.)
Donor: Item: Value: Donated To: Family Dollar School Supplies N/A Atkinson, Croghan, Hayes, Lutz & Otis Elementary Schools
WSOS Jump Rope Stand N/A Atkinson Elementary School
Kraft Heinz of School Supplies N/A Croghan Elementary School Fremont
Wenger Family/Wenger School Supplies N/A Croghan Elementary School Construction & Excavating
McDonald’s 60 Backpacks & School $320.00 Lutz Elementary School (Humbard Family) Supplies
ProMedica Memorial School Supplies N/A Otis & Stamm Elementary Hospital Schools
Marlene Smith Backpack & School N/A Washington Elementary School Supplies
Trinity United Methodist School Supplies N/A Washington Elementary School Church
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___ Fremont City Schools Executive Session – Page 19 September 19, 2016
Resolution for Executive Session (O.R.C. 121.22)
WHEREAS, as a public board of education, the Fremont City School District Board of Education may hold an executive session only after a majority of a quorum (or, in the case of item O, below, a unanimous quorum) of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:
A. To consider the appointment of a public employee or official.
B. To consider the employment of a public employee or official.
C. To consider the dismissal of a public employee or official.
D. To consider the discipline of a public employee or official.
E. To consider the promotion of a public employee or official.
F. To consider the demotion of a public employee or official.
G. To consider the compensation of a public employee or official.
H. To consider the investigation of charges or complaints against a public employee, official, licensee, or student.
I. To consider the purchase of property for public purposes.
J. To consider the sale of property at competitive bidding.
K. To confer with an attorney for the Board concerning disputes involving the Board that are the subject of pending or imminent court action.
L. To prepare for, conduct, and/or review negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.
M. To consider matters required to be kept confidential by federal law or regulations or state statutes.
N. To discuss details relative to the security arrangements and emergency response protocols for the Board.
O. To discuss confidential information related to an application for economic development assistance, or negotiations with other political subdivisions related to the application, as executive session is necessary to protect interests of the applicant or related expenditure of public funds. (Unanimous vote required.)
NOW, THEREFORE, BE IT RESOLVED that the Fremont City School District Board of Education does hereby declare its intention to hold an executive session on items ______as listed above.
Ms. Chapman______Ms. Garza______Mr. Gorobetz______App ___ Ms. Laird ______Mr. Miller ______Disa ___ Other ___
File: GBE
STAFF HEALTH AND SAFETY
Through its overall safety program and various policies pertaining to school personnel, the Board attempts to ensure the safety of employees during their working hours and assist them in the maintenance of good health.
All employees are expected to observe commonly recognized practices that promote the health and safety of school personnel.
Bus drivers will have an annual physical examination in compliance with State law. The results of all such examinations are filed with the Superintendent.
Employees who are required by State or Federal law to have respiratory protection are required to have two physical examinations. The first examination must take place prior to the individual’s wearing a respirator. The second examination must take place after the individual’s exposure to any hazardous material (within 30 days if it is a one-time exposure, and at least annually if it is ongoing exposure).
The Board may require an individual examination of an employee whenever, in its judgment, it is necessary to protect the health and safety of students or other employees. Whenever the Board requires an employee to submit to a physical examination other than those required by law, the Board assumes the cost of the examination. All health examinations required of employees are made by one of the physicians approved for this purpose by the Board.
Any genetic information acquired as a result of individual examinations will be handled in accordance with Federal law.
Workers’ Compensation
In case of injury while pursuing duties in keeping with the employee’s contract, the employee may be eligible for payment of medical expenses under the Workers’ Compensation Act of Ohio.
Any employee who is injured while at work should immediately report such injury to the central office and request the necessary forms to make application for payment under this act.
The injured employee may be requested to undergo chemical testing, as established by law and administrative regulation. The employee must prove that the injury was not proximately caused by the employee being intoxicated, or under the influence of a controlled substance not prescribed by the employee’s physician or under the influence of marihuana (marijuana). The results of, or the employee’s refusal to submit to, any of the requested chemical tests may affect the employee’s eligibility to receive worker’s compensation benefits.
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Fremont City School District, Fremont, Ohio 1
File: GBE
Adopted: June 6, 2016 Revised:
LEGAL REFS.: Asbestos School Hazard Abatement Act; 20 USC 4011 et seq. Asbestos Hazard Emergency Response Act; 15 USC 2641 et seq. Comprehensive Environmental Response, Compensation and Liability Act; 42 USC 9601 et seq. Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. ORC 3313.643; 3313.71; 3313.711 3327.10 4113.23 4123.01 et seq. 4123.35 4123.54
CROSS REFS.: EB, Safety Program EBBC, Bloodborne Pathogens EEACD, Drug Testing for District Personnel Required to Hold a Commercial Driver’s License GBCB, Staff Conduct GBP, Drug-Free Workplace GBQ, Criminal Records Check GCBC, Professional Staff Fringe Benefits GDBC, Support Staff Fringe Benefits Staff Handbooks
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Fremont City School District, Fremont, Ohio 2
File: GBE-R
STAFF HEALTH AND SAFETY
Workers’ Compensation Benefits Eligibility – Chemical Testing
Under Ohio’s Workers’ Compensation Law, every employee who is injured in the course of employment is entitled to benefits, if necessary, to compensate him/her for lost work time, payment for medical, nursing and hospital services, medicines and funeral expenses, unless the injury was proximately caused by the employee being intoxicated, or under the influence of a controlled substance not prescribed by the employee’s physician or under the influence of marihuana (marijuana).
Testing Procedures
An injury is deemed to have been proximately caused by the employee being intoxicated or under the influence of a controlled substance not prescribed by the employee’s physician or under the influence of marihuana (marijuana) if any of the following apply.
1. Within eight hours of the injury, the employee’s blood alcohol level tests equal to or greater than .08%*.
2. Within eight hours of the injury, the employee’s breath alcohol level tests equal to or greater than .08g/210L*.
3. Within eight hours of the injury, the employee’s urine alcohol level tests equal to or greater than .11g/100 ml*.
4. Within 32 hours of the injury, the employee tests above both the following levels established for an enzyme multiplied immunoassay technique (EMIT) screening test and above the following levels established for a gas chromatography/mass spectrometry test, or in the alternative, above the levels established for a gas chromatography/mass spectrometry (GC/MS) test alone as follows, for substances not prescribed by a physician or marihuana (marijuana):
A. for amphetamines, 1000 ng/ml of urine for the EMIT test and 500 ng/ml of urine for the GC/MS test;
B. for cannabinoids, 50 ng/ml of urine for the EMIT test and 15 ng/ml of urine for the GC/MS test;
C. for cocaine, including crack cocaine, 300 ng/ml of urine for the EMIT test and 150 ng/ml of urine for the GC/MS test;
D. for opiates, 2000 ng/ml of urine for the EMIT test and 2000 ng/ml of urine for the GC/MS test and 1 of 2
Fremont City School District, Fremont, Ohio 3
File: GBE-R
E. for phencyclidine, 25 ng/ml of urine for the EMIT test and 25 ng/ml of urine for the GC/MS test.
5. The employee, through a chemical test administered within 32 hours of the injury, is determined to have barbiturates, benzodiazepines, methadone or propoxyphene in the employee’s system that tests above levels established by laboratories certified by the U.S. Department of Health and Human Services (HHS).
6. The employee refuses to submit to a requested chemical test.
Legal Protections
All testing will be conducted by a qualified, federally certified testing laboratory or a laboratory that meets or exceeds HHS standards for laboratory certification selected by the Board, and any positive test result will be confirmed by a medical review officer.
Confidentiality
All test results will remain confidential as between the employee, the Board and the Bureau of Workers’ Compensation.
*This represents the minimum testing level used to establish intoxication under current State law prohibiting the operation of a motor vehicle while intoxicated, otherwise known as the State “OMVI” law.
Adopted: June 6, 2016 Revised:
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Fremont City School District, Fremont, Ohio 4
File: GBP
DRUG-FREE WORKPLACE
The Board endeavors to provide a safe workplace for all employees, realizing that the use/abuse of drugs and alcohol can endanger the health, safety and well-being of the nonuser, as well as the user.
Because of the Board’s commitment to provide a safe workplace, no employee shall unlawfully manufacture, distribute, dispense, possess or use any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcohol or any other controlled substance, as defined in State and/or Federal law, in the workplace. The Board also prohibits the use and possession of legally acquired medical marijuana in the workplace.
“Workplace” is the site for the performance of any work done in connection with the District. The workplace includes any District building, property, vehicles or Board-approved vehicle used to transport students to and from school or school activities (at other sites off District property) or any school-sponsored or District activity, event or function, such as a field trip or athletic event in which students are under the jurisdiction of District authorities.
As a condition of employment, each employee shall notify his/her supervisor, in writing, of his/her conviction of any criminal drug statute for a violation occurring in the workplace as defined above, not later than five days after such conviction.
Employees are given a copy of the standards of conduct and the statement of disciplinary sanctions and are notified that compliance with the standards of conduct is mandatory. When the District has reasonable suspicion an employee is under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcohol or any other controlled substance, as defined in State and/or Federal law, the employee may be subject to testing in accordance with prescribed administrative regulations, local, State and Federal law and/or the negotiated agreement and may be considered in violation of this policy. Employees who violate the policy shall be subject to disciplinary proceedings in accordance with prescribed administrative regulations, local, State and Federal law and/or the negotiated agreement, up to and including termination. Any employee in violation of this policy may be required to participate in a drug-abuse assistance or rehabilitation program approved by the Board.
All employees are provided the opportunity to participate in a drug-free awareness program to inform them of requirements, services and penalties.
A list of local drug and alcohol counseling, rehabilitation and re-entry programs and services offered in the community is made available to employees.
Adopted: June 6, 2016 Revised: 1 of 2
Fremont City School District, Fremont, Ohio 5
File: GBP
LEGAL REFS.: Drug-Free Workplace Act of 1988; 41 USC 701 et seq.; 20 USC 3474, 1221e-3(a)(1) Drug-Free Campus and Schools Act; 20 USC 3224(a) ORC 3796.28 4123.01 et seq.; 4123.35; 4123.54
CROSS REFS.: EB, Safety Program EEACD, Drug Testing for District Personnel Required to Hold a Commercial Driver’s License GBCB, Staff Conduct GBE, Staff Health and Safety GBQ, Criminal Records Check Staff Handbooks
CONTRACT REFS.: Teachers’ Negotiated Agreement Support Staff Negotiated Agreement
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Fremont City School District, Fremont, Ohio 6
File: IGBM
CREDIT FLEXIBILITY
The Board recognizes that an effective educational program is one that provides opportunities for students to customize aspects of their learning around their respective needs and interests. Credit flexibility is one method to motivate and increase student learning by allowing access to more resources, customization around individual student needs and the use of multiple measures of learning.
Credit flexibility shifts the focus from “seat time” to performance. Students can earn units of high school credit based on an individually approved credit flexibility plan. The intent of credit flexibility is to meet increased expectations for high school graduation in response to globalization, technology and demographics, and to meet the demand for 21st century skills.
In accordance with State law, the District must develop and implement a credit flexibility plan. Seventh or eighth grade students may meet curriculum requirements or students ready for high school courses may earn that enables students to earn high school graduation credit by:
1. demonstrating subject area competency through the completion of traditional completing course work;
2. testing out of or showing mastery of course content through the pursuit of an approved educational option and/or
3. pursuing an educational option and/or an individually approved option and/or
4.3. any combination of the above.
The Superintendent/designee develops the District’s credit flexibility plan consistent with the provisions of the following regulation.
Adopted: June 6, 2016 Revised:
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Fremont City School District, Fremont, Ohio 7
File: IGBM
LEGAL REFS.: Carnegie Design Team Report to the State Board of Education, New Emphasis on Learning: Ohio’s plan for credit flexibility shifts the focus from “seat time” to performance (March 2009) ORC 3313.60; 3313.603; 3313.609; 3313.6013; 3313.611; 3313.613; 3313.614; 3313.90 3321.04 Chapter 3324 Chapter 3365 OAC Chapter 3301-34 3301-35-01 3301-35-06 Chapter 3301-46 Chapter 3301-51 Chapter 3301-61
CROSS REFS.: IGAD, Career-Technical Education IGBH, Alternative School Programs IGCB, Experimental Programs IGCD, Educational Options (Also LEB) IGCF, Home Instruction IGCH, College Credit Plus (Also LEC) IGE, Adult Education Programs IKA, Grading Systems IKE, Promotion and Retention of Students IKEB, Acceleration IKF, Graduation Requirements
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Fremont City School District, Fremont, Ohio 8
File: IGDJA
DRUG TESTING
The Board hereby implements a drug testing program. The purpose of the drug testing program is as follow:
1. Provide for the health, safety and general well-being of students.
2. Encourage students to remain drug free and provide a legitimate reason for students to refuse drugs.
3. Encourage students who use drugs to participate in drug treatment programs.
This policy applies to all student athletes, all students participating in extracurricular/cocurricular activities and all students driving to school and parking on school property in grades nine-12.
The drug testing program does not affect the current policies, practices or rights of the District regarding student drug possession or use where reasonable suspicion is established by means other than drug testing through this policy. The drug testing policy is non-disciplinary; thus, no student will be suspended or expelled from school as a result of any certified “positive” test conducted by his/her school under this program.
Additionally, no student will be penalized academically for testing positive for banned substances. The results of a drug test will not be documented in any student’s academic record. Information regarding the results of drug tests will not be disclosed to criminal or juvenile authorities, absent legal compulsion by valid and binding subpoena or other legal process which the Fremont City School Board of Education will not solicit. All students and parents/guardians/custodians must sign an “Informed Consent Agreement” for drug testing in order to be eligible to participate in athletics, extracurricular/cocurricular activities and/or drive to school and park on school property.
The principal/designee will make all final decisions regarding any drug testing issues within his/her building.
* Note: For the purpose of this policy, the word “drug” is defined as any illegal/illicit drug and/or alcohol.
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Fremont City School District, Fremont, Ohio 9
File: IGDJA
Definitions
1. Athletics
Any student participating in a Fremont City Schools athletic program which includes, but is not limited to: baseball, basketball, bowling, cheerleading, cross country, diving, football, golf, hockey, soccer, track and field, tennis, softball, swimming, volleyball and wrestling.
2. Extracurricular Activities
Any student participating in a Fremont City Schools extracurricular activity, which includes, but is not limited to: AFS-USA, Art Club, Black History Month Committee, Bowling Club, Chess Club, Class Officers and Cabinet Members, Dance Team, Drama Club, French Club, Future Farmers of America, Gamer Club, Health and Wellness, Hispanic Month Committee, Hockey Club, Intramural Sports, Key Club, LINK, Pep Ban, National Honor Society, Quiz Bowl, SADD (Students Against Destructive Decisions), Science Club, school musicals, Spanish Club, Speech and Debate Team, Student Council and Teen Leadership
3. Cocurricular Activities
Any student participating in a Fremont City Schools cocurricular activity, which includes, but is not limited to, the following: Auxiliary Corps, Band, Concert Choir, Jazz Band, Orchestra, Select Vocal Ensemble, Show Choir, Newspaper (Ross Chatter) and Publications (Yearbook).
4. Student Driver
Students who drive to school and park on school property.
5. Random Selection
A system of selecting students for drug and alcohol testing in which each student has a fair and equitable chance of being selected each time selections are required.
6. Alcohol
Alcoholic beverages means intoxicating liquor, alcohol, wine, beer, mixed beverages, malt liquor and malt beverages as defined in Ohio Revised Code Section 4301.01. The term “alcoholic beverages” also means any liquid substance (such as “near beer”), which contains alcohol in any proportion or percentage.
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Fremont City School District, Fremont, Ohio 10
File: IGDJA
7. Drug Assessment and Counseling
A program designed to assess the degree of dependence of a student on mood-altering chemicals or other illegal substances. Such a program will include an education component designed to teach the harmful nature of the mood-altering chemicals and any follow-up counseling and/or treatment deemed necessary by the assessing agency. The costs of any such chemical assessment, educational component, counseling and/or treatment is the responsibility of the student and/or his/her parent/guardian/custodian.
Types of Testing
1. Random Testing
At the beginning of each season and/or school year, all student-athletes, students participating in extracurricular/cocurricular activities and student drivers parking on school property will be eligible for the random urine drug testing. The collection process will take place on school property or at the Board of Education-approved testing facility. The head coach or adviser/instructor for each extracurricular/ cocurricular activity and the principal/designee are responsible for ensuring that all student athletes, students participating in extracurricular/cocurricular activities, student drivers parking on school property and their parents/guardians/custodians properly sign the “Informed Consent Agreement” for drug testing. Random testing may be done throughout the season (including summer months) and/or school year. In the event of a non-negative result, the specimen will be sent to a laboratory and a certified Medical Review Officer will verify the results.
A. Random selection of students: The drug testing company will utilize a random number generator to select students for testing. Students may be tested more than once per season and/or school year.
B. Scheduling random testing: Random testing will be unannounced. The drug testing date and times will be selected by the principal/designee. The frequency and percentage of students tested each time will be determined by the principal/designee.
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Fremont City School District, Fremont, Ohio 11
File: IGDJA
Group Testing
1. At the beginning of a season and/or school year, all eligible students in a particular group (groups include athletics, extracurricular/cocurricular and drivers) may be required to take a drug test. The collection process will take place on school property or at the Board of Education-approved testing facility. The head coach or adviser/instructor for each extracurricular/cocurricular activity and principal/designee are responsible for ensuring that all student athletes, students participating in extracurricular/cocurricular activities, student drivers parking on school property and their parents/guardians/custodians properly sign the “Informed Consent Agreement” for drug testing. In the event of a non-negative result, the specimen will be sent to a laboratory and a certified Medical Review Officer will verify the results.
2. School officials have the right to have a student tested for use of drugs when there is “reasonable suspicion.” This applies to all student athletes, all students participating in extracurricular/cocurricular activities and all students driving to school and parking on school property in grades nine-12.
3. “Opt In” Student Drug Testing Program
Parents/guardians/custodians that have students not involved in athletics, extracurricular/cocurricular activities and/or parking privileges may have their students participate in the drug testing program at the expense of the District. Interested parents/guardians/custodians should contact the principal/designee for additional information.
Drugs for Which Students May Be Tested
LSD, alcohol, marijuana, amphetamines, methadone, anabolic steroids, methaqualone, barbiturates, nicotine (tobacco), benzodiazepines, opiates, cocaine, propoxyphene (Darvon) or any substances included in 21 USC Section 802 (6) which an individual may not sell, offer to sell, possess, give, exchange, use, distribute or purchase under State or Federal law. This definition also includes all prescribed and over-the-counter drugs being used in any way other than for medical purposes in accordance with the directions for use provided for in the prescription or by the manufacturer.
Refusal to Test
The following procedures will occur after students report to the collection site:
1. All students must have a picture ID or be identified by the principal/designee. No exceptions will be allowed.
2. The testing area must be secured during testing. 4 of 10
Fremont City School District, Fremont, Ohio 12
File: IGDJA
3. Only lab technicians, students and designated school personnel will be present for the testing as privacy must be maintained for all students.
4. The principal/designee is responsible for ensuring that all of the required forms have been completed and signed by parents/guardians/custodians and students. No student is to enter the collection site until forms are completed and proper ID has been presented or student identification has been made by the principal/designee.
5. When students arrive at the collection site and cannot give a sample, they will be asked to drink water or juice provided by the principal/designee.
6. No bags, backpacks, purses, containers or drinks will be allowed to enter the collection area. All extra coats, vests, jackets, sweaters, etc. must be removed before entering the collection site. Any infringement of the rules will result in the student taking the test again.
7. Students processed by the lab technicians who cannot produce a sample will be kept in a secured area to wait until they can test. If they leave this area, they will not be allowed to test and this will be considered a refusal. They are not to have contact with anyone until after the sample is given.
8. The lab technician will add a dye to the toilet.
9. Students will be asked to urinate directly into the collection cup given to them by the lab technician. The lab technician will stand outside the stall/restroom.
10. If any adulteration of the specimen is detected, it will be considered a violation of the drug testing policy and the student will receive consequences as outlined in the policy. (The lab checks every sample for adulteration, such as additives that a student might drink or add to urine to change the sample.) They are not called positives but have the same consequences.
11. Any suspicion of tampering with the sample will be brought to the tester’s attention. The sample will be sent to the lab for immediate confirmation of tampering.
12. The sample must be taken in one attempt and be at least 30 ml in size. The student must return the cup to the lab technician.
13. Students are not to flush the toilets or urinals. In the event that a student flushes the toilet, he/she will be required to give a new sample immediately or the sample will be invalid.
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Fremont City School District, Fremont, Ohio 13
File: IGDJA
14. While the student is watching, the lab technician will recap the sample. The student will note the specimen number and sign the specimen intake sheet verifying the specimen number and student identity. In the event that the student does not hand the cup directly to the intake technician, the sample is invalid and a new sample must be given. If the student leaves the collection area, the sample is invalid and the student will have to give another sample. The student may wash his/her hands prior to returning to the classroom
15. The specimen will be checked by the lab technicians at the time of testing using a rapid screen panel. Any “non-negatives” will be placed in a transport bag and sent to a laboratory and a certified Medical Review Officer will determine the results.
16. This collection procedure is subject to change because of procedural requirements by the testing agency. The Board reserves the right to change the collection procedure to coincide with the testing guidelines set forth by the testing agency.
Procedures in the Event of a Positive Test
1. The Medical Review Officer will review all “non-negatives” or suspected adulterations.
2. Depending upon the substances found in the urine specimen, the parent/guardian/custodian will be contacted to determine if the student is taking any prescribed medication from a physician.
3. If the student is taking medication, the parent/guardian/custodian will be asked to obtain a letter within five school days from the prescribing physician verifying the medication. Failure to provide such requested information will be considered a positive result.
4. The Medical Review Officer will then determine if any of the prescribed medications resulted in a positive drug screen.
5. The Medical Review Officer may use quantitative results to determine if positive results on repeat testing indicate recent use of illicit or banned substances or the natural decline of levels of illicit or banned substances from the body. If the Medical Review Officer believes the quantitative levels determined to be above the established cutoffs do not reflect current use but natural decay, then a negative result may be reported.
6. Finally, the Medical Review Officer, based upon the information given, will certify the drug test results as positive or negative. Positive results will be reported to the principal/designee by telephone.
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Fremont City School District, Fremont, Ohio 14
File: IGDJA
7. The principal/designee, within one school day of receiving the test results from the drug testing company, will attempt to notify the parent/guardian/custodian (first and preferably by telephone) of the positive results. Once the parent/guardian/custodian is notified, the student will then be informed of the positive results. The principal/ designee will then provide a written notification to the parent/guardian/custodian via U.S. mail.
8. If the parent/guardian/custodian or student wishes to contest the results, the drug testing company will arrange for a retest of the specimen to be submitted to either the same laboratory or a different laboratory (if requested by the parent/guardian/custodian) and approved by the principal/designee. The parent/guardian/custodian must pay for this expense. Such a request must be made to the principal/designee in writing within five school days from the first notification of the positive test results.
* Note: Consequences for violations of the Drug Testing Policy are immediate, unless specified otherwise in this policy, and cannot be delayed due to the contesting of drug testing results.
Self-Referral
A self-referral occurs when a student asks a coach, adviser, director, counselor, administrator or other school personnel for help and an assessment prior to any known violations of this policy. A second method of self-referral occurs when a coach, adviser, director, counselor, administrator or other school personnel confronts a student about a possible drug violation (i.e., the student has not been reported to a coach, adviser, director, counselor, administrator or other school personnel by an eyewitness) and the student admits to the violation. A self-referral will not be subject to any disciplinary action provided that:
1. The student completes a drug assessment and counseling program and verification is provided to the principal/designee. The counselor and/or agency must be certified by the Ohio Department of Health or the Ohio Department of Alcohol and Drug Addiction Services. Parents/guardians/custodians must pay for this expense.
2. The student agrees to submit to five follow-up drug tests within six months at the District’s expense. The testing dates will be determined by the principal/designee and testing will be completed by the District’s drug testing company. If the student tests positive during the follow-up drug tests, the student will be subject to first-time offense consequences.
A self-referral will become a first offense and subject to consequences if:
1. a law enforcement agency is involved in the investigation of a potential violation or either formal or informal charges have been filed before the student attempted to self- refer or 7 of 10
Fremont City School District, Fremont, Ohio 15
File: IGDJA
2. evidence of a violation is known by any staff member before the student attempted to self-refer. A self-referral may be used only once during the nine-12 academic career of a student and may not be used after the student becomes a first offender.
Consequences for Violations of the Drug Testing Policy
1. First Violation
A. The student will make an appointment with a chemical dependency counselor for drug assessment and then follow the recommendations of the counselor. The counselor and/or agency must be certified by the Ohio Department of Health or the Ohio Department of Alcohol and Drug Addiction Services. Parents/guardians/custodians must pay for this expense.
B. The student will be denied 20% of participation athletics, extracurricular/ cocurricular activities and driving/parking privileges. For example:
Athletics: The student will be denied participation of the current season, with any remaining percentage of the denial of participation applied to the next season of participation if needed. Note: The student may continue to practice with the team and sit with the team during home contests only. The student may not wear a team uniform during this denial of participation.
Extracurricular/Cocurricular Activities: The student will be denied participation in 20% or 36 school days of all extracurricular/cocurricular activities, with any remaining percentage/days of the denial of participation applied to the next season of participation if needed. Note: The student may not attend club meetings and/or participate in off-campus trips or special events. In the case of performing arts, a student may continue to practice with the group and sit with the group during home events only. The student may not wear a uniform during this denial of participation.
Driving/Parking: The student will be denied 20% or 36 days of driving/parking privileges.
C. The student forfeits all leadership roles.
D. The student will perform 20 hours of community service as approved by the principal/designee. Community service time frame will be determined by the principal/designee.
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Fremont City School District, Fremont, Ohio 16
File: IGDJA
E. In order for participation and privileges to be reinstated after the 20% penalty, the student must agree to submit to five follow-up drug tests within six months at the District’s expense. The drug testing dates will be determined by the principal/designee.
F. Failure to complete these requirements may result in denial of participation and privileges for one year.
2. Second Violation
A. The student will make an appointment with a chemical dependency counselor for drug assessment and then follow the recommendations of the counselor. The counselor and/or agency must be certified by the Ohio Department of Health or the Ohio Department of Alcohol and Drug Addiction Services. Parents/guardians/custodians must pay for this expense.
B. The student is denied participation in athletics, extracurricular/cocurricular activities and driving/parking privileges for one calendar year. For athletics, extracurricular activities and driving/parking privileges, the calendar year begins from the date of notification of the violation. The principal/designee will determine the beginning date for cocurricular activities.
C. The student will perform 40 hours of community service as approved by the principal/designee. Community service time frame will be determined by the principal/designee.
D. In order for participation and privileges to be reinstated after the one calendar year penalty, the student must agree to submit to five follow-up drug tests within 12 months at the parent/guardian/custodian’s expense. The drug testing dates will be determined by the principal/designee.
E. Failure to complete these requirements may result in permanent denial of participation during the student’s career at Ross High School.
3. Third Violation
The student may be permanently denied participation in athletics, extracurricular activities and driving/parking privileges immediately. The principal/designee will determine the beginning date for denial of participation in cocurricular activities.
9 of 10
Fremont City School District, Fremont, Ohio 17
File: IGDJA
[Adoption date: June 6, 2016] Revised:
LEGAL REF.: ORC 3313.20
CROSS REFS.: IGD, Cocurricular and Extracurricular Activities IGDJ, Interscholastic Athletics JFCH, Alcohol Use by Students JFCI, Student Drug Abuse JO, Student Records
10 of 10
Fremont City School District, Fremont, Ohio 18
File: IGDJB
CLUB SPORTS
The Board recognizes the value to students of the District and to the community of a program of Club Sports as a part of the total school experience.
The game activities and practice sessions should provide many opportunities to teach the values of competition and good sportsmanship.
The program of Club Sports should provide students the opportunity to exercise and test their athletic abilities in a context greater and more varied that that which can be offered by a school or the District alone. It should also offer an opportunity for career and educational development.
For purposes of this policy, the program of interscholastic athletics shall include all Club Sports officially recognized by the Board. Students participating in Club Sports are subject to the Athletic Code of Conduct and drug testing policy and may be prohibited from participating in all or part of the Club Sports for violations of these policies.
All students and advisers must follow the District and OHSAA eligibility standards and participation in high school Club Sports will be determined by those guidelines. Students who are home schooled or enrolled in community, STEM or nonpublic schools may be eligible to participate in Club Sports in accordance with State law and Board policy. The principal/ designee along with the advisers is responsible for ensuring these standards are met. There will be a minimum of 20 participants for the club sport of hockey and 12 participants for the club sport of bowling. Advisers will be responsible for scheduling all games with final approval from the building principal/designee.
All Club Sports will be self-funded, with the exception of one lead adviser. The lead adviser will be placed on the supplemental duty scale of the contract under the category of club adviser. The lead advisers will submit their budgets for approval to the building principal. All student activity guidelines established by the Board must be followed. A copy of the student activity guidelines will be given to the club adviser/coach at the beginning of each school year.
Each student participant will be responsible for financial obligations established by the club. Club Sports will be given the same recognition as any varsity sport at the high school. They will be recognized at Pep assemblies, athletic recognition events and will receive the same varsity letter as any other sport.
[Adoption date: June 6, 2016] Revised:
1 of 2
Fremont City School District, Fremont, Ohio 19
File: IGDJB
CROSS REFS.: IGD, Cocurricular and Extracurricular Activities IGDK, Interscholastic Extracurricular Eligibility IKF, Graduation Requirements JECBA, Admission of Exchange Students JECBC, Admission of Students from Non-Chartered or Home Schooling JGD, Student Suspension JGE, Student Expulsion JN, Student Fees, Fines and Charges Student Handbooks
2 of 2
Fremont City School District, Fremont, Ohio 20
File: IGEE
AWARDING OF HIGH SCHOOL DIPLOMAS TO VETERANS OF WAR
In order to recognize the contributions and sacrifices made by veterans who left high school prior to graduation to serve in the armed forces during World War II, the Korean Conflict or the Vietnam Conflict, the Board may award a high school diploma to any veteran of this state, or posthumously to a living relative of a deceased veteran of this state, who meets the requirements established by State law.
The Board may grant a diploma to a World War II, Korean Conflict or Vietnam Conflict veteran if all of the following apply.
1. The veteran either left a public or nonpublic high school located in any state prior to graduation:
A. in order to serve in the armed forces of the United States or
B. due to family circumstances and subsequently entered the armed forces of the United States.
2. The veteran received an honorable discharge from the armed forces of the United States.
3. The veteran has not been granted a diploma, honors diploma, a diploma of adult education or a diploma from another school.
The veteran is not required to take the GED high school equivalency tests approved by the Ohio Department of Education or any graduation test in order to qualify for a diploma.
The Governor’s Office of Veterans’ Affairs has developed and adopted an application form for use by all county veterans service offices. Upon verification that all requirements have been met, the application is forwarded to the Board and the diploma may be awarded.
The Board may grant a high school diploma to any woman who left high school in any state during World War II, the Korean Conflict or the Vietnam Conflict if the woman either:
1. left school to join the workforce to support her family or to join the war effort or
2. left school due to family circumstances and subsequently joined the workforce or war effort.
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Fremont City School District, Fremont, Ohio 21
File: IGEE
The woman must either be a current resident of the state of Ohio or have been previously enrolled in an Ohio high school.
Veterans’ diplomas are presented in conjunction with appropriate events, programs or other occasions, as determined by the Superintendent.
Adopted: June 6, 2016 Revised:
LEGAL REFS.: ORC 3313.61; 3313.611; 3313.612; 3313.614; 3313.616 5902.02
CROSS REF.: IGED, Diploma of Adult Education
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Fremont City School District, Fremont, Ohio 22
File: JEA
COMPULSORY ATTENDANCE AGES
Children between the ages of six and 18 are of compulsory school age. Every person of compulsory school age must attend a school, which conforms to the standards prescribed by the State Board of Education (SBOE) until one of the following occurs.
1. The person receives a diploma or GED certificate of high school equivalence granted by the Board or other governing authority indicating such student has successfully completed all state and local requirements.
2. The person receives an age and schooling certificate (work permit) and is enrolled in a GED program.an educational program meeting the requirements of State law.
3. The person is excused from school under standards adopted by the SBOE pursuant to State law.
The parent(s) of any person who is of compulsory school age must send such person to school unless he/she is exempt as listed above.
Adopted: June 6, 2016 Revised:
LEGAL REFS.: ORC 3301.80; 3301.81 3313.61; 3313.617 3321.01 et. seq. 3331.02 OAC 3301-35-04 3301-41
CROSS REFS.: IGBG, Homebound Instruction JEB, Entrance Age (Mandatory Kindergarten) JEG, Exclusions and Exemptions from School Attendance JFE, Pregnant Students
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Fremont City School District, Fremont, Ohio 23
File: JEG
EXCLUSIONS AND EXEMPTIONS FROM SCHOOL ATTENDANCE
A student of compulsory school age residing in the District may be legally excused from full- time enrollment by:
1. holding an age and schooling certificate (work permit), being regularly employed and attending school on a part-time basis in a program approved by the Superintendent or his/her designee;
2. receiving approved home instruction;
3. attending a private or parochial school or
4. having received a diploma or GED from an approved high school or a certificate of high school equivalency from the Ohio Department of Education.
The District may temporarily deny admittance to any student who is otherwise entitled to be admitted to the District if the student has been suspended or expelled from the schools of another district in the state of Ohio or an out-of-state district and if the period of suspension or expulsion has not expired. The student and parent(s) will have an opportunity for a hearing before the Superintendent/designee to determine the admittance or nonadmittance of the student.
Adopted: June 6, 2016 Revised:
LEGAL REFS.: ORC 3301.80; 3301.81 3313.66 3321.02; 3321.03; 3321.04; 3321.07 3331.01; 3331.02; 3331.04; 3331.06 through 3331.09
CROSS REFS.: IGCF, Home Instruction JEA, Compulsory Attendance Ages JECE, Student Withdrawal from School (Loss of Driving Privileges) JEGA, Permanent Exclusion JHCC, Communicable Diseases JK, Employment of Students
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Fremont City School District, Fremont, Ohio 24
File: JHCB
IMMUNIZATIONS
In order to minimize the spread of preventable illnesses in schools and provide students with a healthier learning environment, the Board requires immunizations in compliance with State law and the Ohio Department of Health for each student unless the parent(s) file an objection. The Board may also require tuberculosis examinations in compliance with law. The following documents will be accepted as evidence of a student’s immunization history, provided they comply with state requirements and contain the date when each immunization was administered. 1. an official school record from any school
2. a record from any public health department
3. a certificate signed by a licensed physician
Students eligible for kindergarten and students new to the District must present written evidence of similar immunizations, or written evidence to indicate that they are in the process of receiving immunizations, to be completed no later than the day of entrance. Students failing to complete immunizations within 14 days after entering are not permitted to return to school.; however, an extension can be granted by the District pursuant to the Ohio Revised Code.
The District maintains an immunization record for each student, available in writing to parents upon request.
A report of the immunization status of the students in each school shall be sent each year to the Ohio Department of Health by the principal or designee on the report forms provided by the Ohio Department of Health.
[Adoption date: June 6, 2016] Revised:
LEGAL REFS.: ORC 3313.67; 3313.671; 3313.71; 3313.711 3701.13
CROSS REFS.: JEC, School Admission JHCA, Physical Examinations of Students JHCC, Communicable Diseases
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Fremont City School District, Fremont, Ohio 25
File: KBA
PUBLIC’S RIGHT TO KNOW
The Board supports the right of the people to know about the programs and services of their schools and makes efforts to disseminate appropriate information. Each building principal is authorized and expected to keep the school’s community informed about the school’s programs and activities. The release of information of Districtwide interest is coordinated by the Superintendent.
Business of the Board is discussed and decisions are made at public meetings of the Board, except such matters required to be discussed in private executive sessions.
The official minutes of the Board, its written policies, its financial records and all other public records are open for inspection in the central office during the hours when the administrative offices are open.
Each Board member attends public records training every term for which he/she is elected to public office. However, the Board may, by resolution, designate one or more persons to attend public records training on its behalf. If so decided, the Board appoints a designee whenever the composition of the Board changes.
The District may ask that the identity of an individual requesting information and the reason the information is sought be in writing. The District first informs the requester that such disclosure is not mandatory, unless the request is for student directory information. The District also informs the requester that providing such information in writing enhances the District’s ability to identify, locate or deliver the records sought. The District may also ask that the request be put in writing, but notifies the requester that it is not mandatory to do so.
Any individual who wants to obtain or inspect a copy of a public record may request to have the record duplicated on paper, on the same medium on which the record is kept or on any other medium that the Superintendent/designee determines reasonable. If the request is ambiguous or overly broad, the District informs the requester of the manner in which records are maintained and accessed in the ordinary course of business and allows the requester to revise the request.
Records pertaining to individual students and other confidential materials are not released for inspection. Only that information deemed “directory information” may be released from an individual student’s file, and only after complying with the regulations prepared by the administration for the release of such information. Student directory information is not released for profit-making purposes or when parents have affirmatively withdrawn their consent to release in writing. Student records that consist of “personally identifiable information” generally are exempt from disclosure.
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Fremont City School District, Fremont, Ohio 26
File: KBA
All records responsive to the request are made available in a reasonable period of time. The District makes the requester aware of any information that is exempt from disclosure requirements by notifying the requester of any redacted information or by making redactions in a plainly visible manner. If a public records request is denied, the District provides an explanation with legal authority for the denial of the request. This explanation is provided in writing if the request is made in writing or if the Superintendent/designee determines written explanation is necessary.
The Superintendent/designee transmits the information sought by mail or by any other means of delivery requested, if the method is reasonably available. The number of mail requests physically sent by mail or another delivery service to any one person may be limited to 10 a month unless the person certifies, in writing, that neither the records nor the information in them will be used for commercial purposes. If the District provides public records on a free and accessible website the number of requests delivered in a digital format to any one person may be limited to 10 a month unless the records requested are not provided on the website and the person certifies, in writing, that neither the records nor the information in them will be used for commercial purposes.
A fee may be charged for copies and/or delivery. The District may require the fee charged for copies and/or delivery be paid in advance.
The Board’s public records policy is posted in a conspicuous location in the central office and in all other District buildings and employee handbooks provided by the District. The policy is distributed directly to the records custodian and receipt of the policy by the custodian is acknowledged. A copy of the records retention schedule is maintained and readily available to the public in the central office.
Adopted: June 6, 2016 Revised:
LEGAL REFS.: Family Educational Rights and Privacy Act; 20 USC, Section 1232g ORC 121.22 149.011; 149.35; 149.381; 149.41; 149.43 3319.321 OAC 3301-35-03; 3301-35-04
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Fremont City School District, Fremont, Ohio 27
File: KBA
CROSS REFS.: BDC, Executive Sessions BDDG, Minutes EHA, Data and Records Retention GBL, Personnel Records GBS, Health Insurance Portability and Accountability Act (HIPAA) IGBA, Programs for Students with Disabilities JO, Student Records KA, School-Community Relations Goals KKA, Recruiters in the Schools
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Fremont City School District, Fremont, Ohio 28
Fremont Ross Academic Boosters - Donations 2015-2016
Item: Value: Donated To: Fall Academic Awards $ 537.50 Ross High Students Top 25 Banquet $ 725.00 Ross High Students Senior Awards $ 1,583.00 Ross High Students $ 2,845.50
Fremont Ross Athletic Boosters - Donations 2015-2016
Item: Value: Donated To: Tennis Balls $ 931.73 Athletic Department Antennae/Hardware for Football Radios $ 828.00 Athletic Department Tires for the Gator $ 287.39 Athletic Department Awards $ 282.00 Athletic Department Trainer’s Tape $ 3,699.60 Athletic Department Coaching Apparel $ 5,109.50 Athletic Department Balloon Arch/Bouquets for Homecoming $ 238.00 Athletic Department Excellence Reward Sponsor $ 250.00 Athletic Department Chatter Sponsor $ 250.00 Athletic Department Yearbook Sponsor $ 250.00 Athletic Department Defense Soap $ 161.99 Athletic Department Squat Sponges/Strap Belts for the Weight Room $ 990.03 Athletic Department Pro Chain Set $ 701.99 Athletic Department Tripod $ 33.23 Athletic Department Winter Sports Banners $ 1,132.00 Athletic Department Baseball Bats $ 350.00 Athletic Department Stop Watches $ 222.00 Athletic Department Training Hurdles/Ladders $ 290.30 Athletic Department Mat Tape $ 195.00 Athletic Department Scoreboard Table for the Gym $ 12,586.00 Athletic Department Cables for the Scoreboard $ 65.88 Athletic Department New Plaques for the Hall of Fame Room $ 3,357.43 Athletic Department Baseball Catcher’s Helmet $ 134.95 Athletic Department Foam Cross Bars $ 126.48 Athletic Department Shots/Discus $ 584.96 Athletic Department Basketballs/Scorebooks/Water Bottles $ 1,865.00 Athletic Department Shot Spots $ 95.72 Athletic Department Wrestling Headgear $ 519.80 Athletic Department Blanks for the Officials at Track $ 521.24 Athletic Department Shoulder Pads for FMS $ 519.40 Athletic Department Fitness Bands $ 3,199.20 Athletic Department Agility Dummies $ 1,961.61 Athletic Department Impact Balls $ 975.78 Athletic Department State Qualifiers $ 2,475.00 Athletic Department Volleyball Storage Rack $ 162.82 Athletic Department Volleyball Net Extender $ 43.93 Athletic Department Agility Ladders $ 450.83 Athletic Department Paint/Brushes/Rolls of Paper for Cheerleading $ 295.84 Athletic Department Little Giant Statue for the Hall of Fame Room $ 2,000.00 Athletic Department Double Cooler Cart (2) $ 1,176.00 Athletic Department Mat Boss Video Stats for Wrestling $ 549.00 Athletic Department Starting Blocks $ 1,071.96 Athletic Department $ 50,941.59
FREMONT CITY BOARD OF EDUCATION Regular Meeting SUMMARY August 15, 2016
Roll Call
MOTION 129-16 APPROVAL OF MINUTES Regular Meeting held July 18, 2016.
MOTION 130-16 FINANCIAL MATTERS – ITEMS 1, 2, 3, 4, AND 5 Item 1 – Approval of July financial report Item 2 – Approval of Neopost Lease Agreement for two mailing systems Item 3 – Approval of entering into an Agreement with ChannelBound, LLC (ACA Prime) Item 4 – Approval of fund-to-fund transfers Item 5 – Approval of Petty Cash Authorization
MOTION 131-16 FINANCIAL MATTERS – ITEM 6 Item 6 – Approval of conference attendance for Amelia Gioffredo, Treasurer
MOTION 132-16 PERSONNEL MATTERS – ITEMS 1 AND 2 Item 1 – Approval of resignation Item 2 – Approval of appointments
MOTION 133-16 PERSONNEL MATTERS – ITEMS 3 AND 4 Item 3 – Approval of supplemental contracts Item 4 – Approval of resolution for supplemental duty positions
MOTION 134-16 PERSONNEL MATTERS – ITEMS 5, 6, 7, 8, 9, 10, AND 11 Item 5 – Approval of special event workers Item 6 – Approval of special event workers Item 7 – Approval of migrant bilingual appointments Item 8 – Approval of 2016 migrant program positions Item 9 – Approval of weight room supervisor Item 10 – Approval of Brent Parker for summer videotaping work Item 11 – Approval of On Board Instructors
MOTION 135-16 PERSONNEL MATTERS – ITEMS 12, 13, 14, 15, 16, 17, AND 18 Item 12 – Approval of staff to attend Write Source Professional Development Item 13 – Approval of status changes Item 14 – Approval of leaves of absence Item 15 – Approval of unpaid leave of absence Item 16 – Approval of administrative staff substitute wages Item 17 – Approval of certified staff substitute wages Item 18 – Approval of support staff substitute wages
MOTION 136-16 OPERATIONS MATTERS – ITEM 19 Item 19 – Approval of amendment to lease agreement with the Sandusky County Board of County Commissioners
FREMONT CITY BOARD OF EDUCATION Regular Meeting – Page 2 SUMMARY August 15, 2016
MOTION 137-16 OPERATIONS MATTERS – ITEMS 20, 21, 22, 23, AND 24 Item 20 – Approval of contract with Terra State Community College Item 21 – Approval to contract services with Amy E. Miller Item 22 – Approval of the agreement with Memorial Summit Employee Assistance Program Item 23 – Approval of agreement with HealthLink Item 24 – Approval of purchase of EmployeeSafe Suite online training program from Public School Works
MOTION 138-16 OPERATION MATTERS – ITEMS 25, 26, 27, AND 28 Item 25 – Approval to purchase Surface devices for teacher/classroom upgrades from CDW-G Item 26 – Approval to enter into an agreement with Zaiser Communications Item 27 – Approval to purchase lockers from Buckeye Commercial Furniture Item 28 – Approval to purchase mulch from David Williams & Associates
MOTION 139-16 OTHER MATTERS – ITEMS 29, 30, 31, 32, 33, 34, AND 35 Item 29 – Approval of bus routes for 2016-2017 Item 30 – Approval of foreign exchange students Item 31 – Approval to use Little Giant logo Item 32 – Approval of advertisements at Don Paul Stadium at Harmon Field and Ross High School Gymnasium Item 33 – Approval of Ross High School girls’ golf team to Ottawa Lake, Michigan Item 34 – Approval of Ross High School boys’ golf team to Temperance, Michigan Item 35 – Approval of revised Regulation IICA-R-2-Field Trips (Second Reading)
MOTION 140-16 RESOLUTION FOR EXECUTIVE SESSION (O.R.C 121.22)
MOTION 141-16 ADJOURNMENT
Fremont City Schools Board of Education Regular Meeting Minutes August 15, 2016
The Fremont City Board of Education of the Fremont City School District, in Sandusky County, Ohio met on Monday, August 15, 2016 at 5:30 p.m. at the Fremont Middle School, 1250 North Street, Fremont, Ohio.
Board President Alex Gorobetz presiding
Roll Call: Alex Gorobetz, Board President Present Scott Miller, Board Vice-President Present Jolene Chapman Present Maria D. Garza Present Shantel Laird Present
MOTION 129-16 APPROVAL OF MINUTES
Ms. Laird, seconded by Ms. Chapman, made the motion to approve or amend and sign the minutes of the regular meeting held July 18, 2016.
Ayes: Laird, Chapman, Garza, Miller, Gorobetz Motion carried. 5-0
RECOGNITION OF VISITORS None
FIRST HEARING OF THE PUBLIC A Fremont City School District citizen, recognized by the Chair, may speak on any issue, during the Recognition of Visitors and Hearing of the Public Sessions, but the Chair may limit remarks pursuant to the debate regulations of Robert’s Rules of Order and Fremont City School District Policy. None
REPORT OF THE TREASURER None
RECOMMENDATIONS OF THE TREASURER
MOTION 130-16 FINANCIAL MATTERS – ITEMS 1, 2, 3, 4, AND 5
Ms. Laird, seconded by Ms. Chapman, made the motion to approve financial matters – Items 1, 2, 3, 4, and 5.
Ms. Laird commented that she appreciated the great detail and thanked Mrs. Gioffredo.
ITEM 1. Approval of the July financial report
It is recommended that the July financial report be approved (copy on file at Birchard Public Library).
Fremont City Schools Regular Meeting – Page 2 August 15, 2016
RECOMMENDATIONS OF THE TREASURER
MOTION 130-16 FINANCIAL MATTERS – ITEMS 1, 2, 3, 4, AND 5 (cont.)
ITEM 2. Approval of Neopost Lease Agreement for two mailing systems
It is recommended that the Neopost Equipment Lease Agreement for two mailing systems for 60 months be approved at a cost of $135.52 per month.
ITEM 3. Approval of entering into an agreement with ChannelBound, LLC (ACAPrime)
It is recommended that the Board enters into an agreement with ChannelBound, LLC for ACAPrime software for the purpose of compiling information needed for the Affordable Care Act, at a cost not to exceed $7,000.00. This is a General Fund expenditure.
ITEM 4. Approval of fund-to-fund transfers
It is recommended that the fund-to-fund transfers be approved (see attached – Exhibit A).
ITEM 5. Approval of Petty Cash Authorization
It is recommended that the Treasurer be authorized to establish Petty Cash funds on an as needed basis up to $6,063.00.
Ayes: Laird, Chapman, Garza, Miller, Gorobetz Motion carried. 5-0
MOTION 131-16 FINANCIAL MATTERS – ITEM 6
Mr. Miller, seconded by Ms. Garza, made the motion to approve financial matters – Item 6.
ITEM 6. Approval of conference attendance for Amelia Gioffredo, Treasurer
It is recommended that the Board approves Amelia Gioffredo, Treasurer, to attend Ohio School Boards Association (OSBA) 2016 Capital Conference in Columbus, Ohio, November 13-16, 2016, at an estimated cost of $1,050.00.
Ayes: Miller, Garza, Chapman, Laird, Gorobetz Motion carried. 5-0
LEGISLATIVE LIAISON REPORT Ms. Laird had one item to discuss. She referenced the letter that Dr. McCaudy had presented to the Board as her source for the legislative information. She thought the letter was great and felt that it showed how informed and proactive the District is internally on upcoming legislation and the impact that it has on the students. This letter went directly to the Ohio Department of Education. She thought it showed great advocacy for the District.
Fremont City Schools Regular Meeting – Page 3 August 15, 2016
LEGISLATIVE LIAISON REPORT (cont.) Mr. Gorobetz commented that he believes that this District is one of the few that does this type of thing which in one respect, is something to be very proud of and in another respect; it is something to be very frustrated about. He thinks that everyone should be providing that type of information. Ms. Laird agreed with him and thought that Dr. McCaudy’s statements represented the District very well.
COMMITTEE REPORTS None
OLD BUSINESS None
NEW BUSINESS None
REPORT OF THE SUPERINTENDENT Dr. McCaudy gave the Board a presentation on the School Opening for 2016-2017. The District is ready for the beginning of the school year, ready to open and looking forward to seeing the children in approximately two weeks. She thanked all of the Fremont City Schools Administrators, faculty and staff for working so diligently this summer in preparation of the upcoming school year. First Day of School - Grades 1 – 12 will be starting on August 30, 2016. It is forecasted to be a very, very, hot fall with a high heat index. They have discussed ways to cool down the buildings as much as possible at the elementary levels as well as at Ross High School. They have discussed the high heat index with the staff and about playing outside at recess. The custodians will watch and monitor the classrooms temperatures. There will be water bottle cooling stations in all of the schools. The District has purchased water and they are also encouraging families to bring water to the schools as well. They will have fans in the classrooms and try to keep the students as cool as possible. Kindergarten students begin school on September 1, 2016. Preschool students begin on September 6, 2016. All of the families have been notified with a save-the-date postcard with all of the first day of school information that the children and families need to have. Also, they shared the information in the May District Newsletter and tomorrow, the August newsletter is coming out. These are mailed to all of the households and contain all of the pertinent beginning of school information. The website has been updated for the school year. She will be doing her radio interview with Tom Fullen on Monday and it will probably air on a Sunday. She will update everyone on the date and time it will air if they are interested in listening to her interview. They have also been at the Farmer’s Markets in both Fremont and Lindsey distributing the back-to- school information for the families. They will be represented with a group all day at the Dignity and Respect event this upcoming Saturday. The orientations have been scheduled for all of the families. FMS starts on August 16 and 17. Ross orientation begins on August 23. The elementary school open houses are scheduled for August 29, 2016. There were transition meetings throughout the summer. There were many, many staff members that came in to assist with this process over the summer. School Supplies - The school supply lists have been shared throughout Fremont. School supplies will be distributed during the Dignity and Respect Event. The District will also receive a wonderful donation from the United Way in the fall and will give out school supplies to the families at the elementary level. This past weekend, St. John’s Lutheran Church and St. Mark’s Lutheran Church were also giving out supplies, which is always very nice.
Fremont City Schools Regular Meeting – Page 4 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) Campus Wear - Fremont City Schools will offer and assist their families who are in need of campus wear. They are being asked to contact their building principal or one of the social workers. They have lots of families, administrators, faculty and staff that are willing to assist or sponsor families to purchase clothing. They also give out gift cards from Walmart to their families. If a child is in need of clothing, they will make sure that child or family has clothing. They also encourage families to contact First Call for Help. They are very helpful with providing clothing as well as the Pontifex and Share & Care. FCS Food Pantry - Last year, Fremont City Schools started their own food pantry and at the Professional Development days, they ask staff members to contribute items to the food pantry. Last year, one of the local businesses gave a thousand dollars to the food pantry as well. On August 26th, they are asking the staff to please bring a food pantry item to Terra State Community College. Dr. McCaudy will provide the Board with the list of items that were shared with the staff members and let them know they were welcome to contribute as well. Student Enrollment - It is too early to give an accurate student enrollment number. She plans to provide that in September. Right now, the schools that are back in session throughout Ohio are withdrawing and entering children. There have been a lot of new families enrolling in Fremont City Schools and they have also received some notifications of families that have withdrawn. They are feeling very comfortable with the class sizes: K-2 is averaging 22, grades 3-5 are averaging 23, grades 6-8 is 25 and 9-12 is 23. They would like to keep those numbers right there. Mr. Miller asked if they are seeing an increase in the withdrawals. Dr. McCaudy responded that she thought it was typical for this time of year and it was nothing that was causing her any concern one way or another. He also asked about the additions and Dr. McCaudy responded that it was the same thing. She used to be concerned about the numbers all during the summer months when she first started with the District, but is always seems to even out and she hopes that it will continue to be the normal. Staff – Regarding the staff, they have 301 certificated staff members and 183 classified. New to Fremont City Schools this year is, every new staff member will be provided a Transition Plan. They have hired 8 administrators, 23 teachers, 4 support staff and 1 non-represented support staff member. Ms. Laird asked if the situation with staffing was in line with what she has seen in the past. Dr. McCaudy responded that it was pretty much the same. What they have found with many of the staff members, are that people are moving out of the District or out of the area. They have seen a lot of relocation of families. In the past 3 years, there have been more replacements at the teacher level due to retirement and the changes with STRS. Summer Work - The Summer School Programming kept them very busy and the number of students included: Summer Intervention – Grades 1-3 had 73 students, Summer Intervention - Grades 6-8 had 35 students, Summer Migrant Program – Grades K-12 had 17 families which was approximately 31 students, OGT Camp – 16 students, OST Camp – 30 students and 37 students took advantage of the Credit Recovery Program at the high school level. The Summer Migrant Program was the lowest that she has seen in ten years and that is not typical. Mr. Miller asked to confirm that she had said not typical and wanted to know if it was showing a trend. Dr. McCaudy responded yes and that the numbers continue to decrease on an annual basis. They have talked with Jose Salinas, who is part of OMET, and the discussion has been about regionalizing the Summer Migrant Programs. It is just discussion at this point in time when they have their annual meetings because everyone is seeing a decrease in numbers as well.
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REPORT OF THE SUPERINTENDENT (cont.) Summer Meals – The Purple & White Delights served 220 students on a daily basis this summer. Delaware Acres, Little Bark and the Ross Street Apartments were their three sites this year. All of the children that were attending summer school also received breakfast and lunch. Mr. Miller asked if the Summer Delights numbers were going up. Dr. McCaudy responded absolutely and they may be adding another site. She also recognized some of the volunteers because without them, that program would not be nearly as successful. The volunteers are: ProMedica Memorial Hospital and the Physical Therapy Department, Grace Community Church, Terra State Community College and Mike Wing, owner of Papa Murphy’s. Mr. Wing donated and also provided discounted rates on pizza. He delivered pizzas on Fridays to the families for the Purple & White Delights. Facility Improvements – There were huge boiler repairs at Ross High School and Croghan Elementary School. There is painting currently taking place at the stadium and landscaping at all buildings. She is asking for approval this evening for special mulch for the playgrounds and a new sound system for the stadium. There was fence work at the track and ball fields and concrete work at several of the buildings. Pending approval, they will replace the varsity swim lockers at Ross High School. There has also been the annual preventative maintenance work at all buildings that normally takes place every summer. Safety and Security – There will be an adult crossing guard at Stamm. All of the District and safety plans have been updated. All of the buildings completed ALICE Training last school year and additional training is done on an annual basis. She gave an update on the School Resource Officer. Sergeant Rosenberger was promoted and they will miss her and the position. They have had several meetings with Chief Bliss over the summer along with some of the other sergeants about replacing that Position. They will not be starting out the school year with the position but she is confident they will be replacing it sooner than later. They have an alternative plan in place and she reviewed it with the Administrators last Thursday during the Leadership Team Meetings so that everyone feels comfortable as to the scenarios and who to contact if there are situations as the schools. Ms. Laird commented that it was her understanding that there was not anyone within the local police district that is available right now. She asked if the position could be opened up to surrounding police districts for a fill-in for the mean time. Dr. McCaudy responded that the Sheriff’s Department is low with their deputies as well. She spoke with Sheriff Overmyer to let him know that about Sergeant Rosenberger because the Sheriff’s Department takes care of Lutz Elementary School and Washington. Now, not only do they need to come up with scenarios for the Fremont Police Department, they need to come up with some for the Sheriff’s Department as well. They feel most confident that they would like a local police force in that position just because of the relationship with the families and Police Department. They think that if they hire an external or retired person, they could have some possible legal concerns and so they do not want to put the District into any type of liability situation. She did speak with Chief Bliss about that. There are some outside agencies that will provide staff as security officers but they just do not feel comfortable with that at this time. Hopefully, based on their conversation on Friday, they should have something soon. Mr. Miller commented that he wanted to touch base on it a little more. He thought that he had interpreted out of her suggestions, that they would be going to Clyde, Elmore, and Tiffin or surrounding areas to see if they might have an officer that was available. Dr. McCaudy responded that they would have to do the booking and everything right at our police station when they bring students in and that creates jurisdiction issues. Before Officer Rosenberger was deputized, she could not handle any of the families at Lutz or Washington and that was just right here locally. So, to have a Clyde officer try to do what they tried to do just here locally, they did not feel comfortable with that.
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REPORT OF THE SUPERINTENDENT (cont.) Mr. Miller asked about handling situations at the schools. He wanted to know if a student has a parole violation and the police know that the student is at school and want to stop in, how does the school District know and how does the school District respond to that. Dr. McCaudy responded that the District has a policy not to use the school on a regular basis or arrest just because they know the children are in school for six hours a day. When they saw that increasing, they had a conversation with the Chief of Police about that. Sometimes they receive a phone call ahead of time, and sometimes they just show up to do the arrest so the District is not always given a notification. When a child is arrested at school and there has to be an emergency removal, a form must be completed and that paperwork has to be processed because neither the District nor the parents are removing the child from the school, the police are removing the child from the school. They will make a call to the parents to let them know the police are there and removing their child on an arrest situation. She is very, very pleased with Chief Bliss and the communications and collaboration that have taken place with the police force the past several months and that was a conversation they had during one of their summer meetings. Mr. Miller is also concerned with the impact that it shows the community as well as the students, when the officers are going in and out of the buildings. The more often that happens, the more of a statement is says. When these probation violations and other situations are occurring, it is pretty obvious when it is a known event. He asked if there was a way they could do it without going through the front door or a less of an impact so that it is not so visual for all of the students. The way the high school is set up, every classroom faces the front and everyone can see what is going on. They walk straight up through the front doors and everyone that drives down North Street can see that. Is there any way that it can be less impacting on a known visit? Dr. McCaudy responded in that scenario. Frankly as a building principal, if the students are acting very inappropriately in the building, she does not mind the children seeing what is going to happen. Mr. Miller responded that there are different situations but if there is an emergency situation, he would not expect them to come in some hidden door, but if there is a known event or they have said they were going to stop in to pick up a student for a simple task, is there a way that they can have less of an impact visually to the school district. Dr. McCaudy responded that she thought it was a discussion that they could have with Chief Bliss but that it is also about educating the community. When they see a police officer at the school, it is not always a negative situation. She had a discussion with a community member that did not understand that they had a School Resource Officer in the District. When he saw the police car parked out front of the building on a daily basis, he thought there was something dramatic going on daily. When she explained what the role of the Resource Officer was, he then understood. She also thinks that some communications with the community about understanding that at the elementary level, that our police officers stop in on a regular basis to walk through the building, say hello to the kids and to have a discussion or exchange with the children on a positive basis. She guesses that it is a balance of both. Mr. Miller responded that he believes there is a balance but unfortunately he thinks there is a little bit of an unbalance and they hear more negative versus positive at the high school level. His concern is that the community wouldn’t know that and he doesn’t know about how the student body feels about it internally but thinks that the community wouldn’t always see that as positive. Dr. McCaudy responded sure or that they may think that it is something that is happening at school that is causing the child to be arrested, versus nothing that has to do with the school. She said that 99 percent of the time, it is because of a probation violation which has nothing to do with school. The child didn’t meet curfew the night before possibly or because of activity outside of the schools. Mr. Miller commented to that extent, he thinks that the police officers have an opportunity if it is not a student related function, to not carry it out on school property, because it interrupts our day. The office has to deal with someone being taken out on an emergency level and have to do paperwork. Dr. McCaudy responded that is why there is a policy that states that arresting children during the day on a probation violation and for outside drama, Fremont City Schools Regular Meeting – Page 7 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) they are to keep it a minimum. That discussion was held with Chief Bliss this summer they will continue to have those conversations. She will monitor that. Mr. Miller responded to please do because if it is a student activity, it makes sense that they would be there to take care of it; but if it is a parole or night time curfew issue, the officers should find them at home. Dr. McCaudy commented that she agreed with him and that she also believes that if there are situations that are happening with the community and in the school with children, she is transparent about that. This is our community and the schools are a reflection of the demographics of the community so, she thinks that hiding these situations isn’t the best way either. Mr. Miller responded that he didn’t think of it as hiding, he thinks it is more of an appropriate way if there is a miscommunication, misrepresentation or a confusion as to why the police officers are on the property. Dr. McCaudy responded that maybe it is up to her job to start communicating that to the parents and to the community. Mr. Miller responded that the police officers also need to use our schools appropriately. If it is a school related activity and it needs to have attention then that makes sense, but not if they are using the District as a repository because they know our students are there to pick and pull them, then they need to find another way to do it. Dr. McCaudy agreed but when she talks about drug and alcohol use in the schools, she is very transparent about that because frankly it is not a school problem, it is a community issue. They are the place that holds the students where kids may be drinking or kids coming to school with substances in them. So it is a conversation about what is happening to children in the schools when they are doing inappropriate things and that is generally a reflection of what is happening in the community, not the other way. In fact, children behave better in schools than they do outside of the schools. Mr. Miller responded that was probably true and is better guidance but, he doesn’t want them to be caught in that situation where they are the repository for the police officers to come and pick and pull the students and then District gets the black eye for that activity outside of school. Ms. Garza asked if the policy is specific enough to prevent the police officers from coming in and arresting. If not, should they have that policy? Dr. McCaudy responded that it is not specific enough. Ms. Garza asked if they needed to do this. Dr. McCaudy responded that she did not recommend it because she didn’t think it was being collaborative with the police because it is situational. Ms. Garza commented that at the same time, a child that knows they have violated probation may start to avoid coming to school because they know that they will find them there and is an interruption to the education of the child. Dr. McCaudy responded that they have not seen that and something that one might jump to assume, but she has not seen that in her 31 years of education. Ms. Laird commented that it was interesting because it is a balance. She referred to some of the conversations and complaints from the families back in January and February. The concern then was that there wasn’t enough intervention from the police and there was discouragement from that. There is the argument of that side also and perhaps by making that visible, it also shows that indeed it is a potential consequence for behaviors. Dr. McCaudy responded that it was definitely worth them having ongoing conversations like they are having this evening and also to have them with the staff, police and probation officers too. A lot of the time, it is not the police; it is with the probation officers. Mr. Gorobetz commented that typically when a kid is on probation, and they have violated their probation, the officer that comes to the school, is not in uniform. Ms. Garza asked if the probation officer arrests the child. Mr. Gorobetz responded that yes they have the authority to do that and typically that is the person that is coming into the school, not the police coming in. Ms. Garza asked if they transported the children in their car or do they still need the police to do that? Mr. Gorobetz responded that the probation officer can. Dr. McCaudy responded that they are taken to the JDC. Mr. Gorobetz also commented that it is a county car which looks like a regular car. Dr. McCaudy responded that they have had both though. The police have come in to do arrests as well and it is not school related what-so-ever. It is a combination and all situational so that is why she Fremont City Schools Regular Meeting – Page 8 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) would not encourage them to create a policy that would forbid them to come into the buildings. She thinks that would create an adversarial position with the police and they don’t need that because they need them on their side. She said it was a good conversation and they will continue these discussions. There have been additional cameras installed at Ross High School and also at the District office. Busing – Mr. Anway provided a very nice memo detailing the bus routes for this year. She will be asking the Board to approve those bus routes on an annual basis. They have 28 drivers, 30 bus routes and 2100 students that are eligible riders. Almost half of the students are eligible to ride the buses. Mr. Miller asked if there is a certain amount of space in between pick-ups that is minimum. Dr. McCaudy asked if he meant home-to-home. Mr. Miller said that it is not unique to Fremont City Schools but it made him question when he saw a bus going into a drive way and then go 50 yards and stop again. Dr. McCaudy responded that there are some kinds of rules but it depends on what kind of road the students are on. Mr. Miller asked if there was a map to the routes and it was thought out. Dr. McCaudy responded that it absolutely was. There is a lot of work being done in the area of curriculum, assessment and staff development. They have new text books for: Biology, Writing grades K-5, Science grades 3-8, Health grades 9-12 and Music Instruments for grades 9-12 in the amount of $20,000. New Technology – They are asking approval this evening for remaining projection systems for the teachers. These are all for teacher replacements. This is for the laptops and all of the devices that are able to work with all of the SMART Boards. That purchase is about a half million dollars in total. The old systems are about approximately seven years old and it was definitely time for a replacement. Because they are replacements, there will be enough electrical capacity to have those operable in the District. Curriculum Guides - They have revised Curriculum Guides for: Music K-8, Biology and English Language Arts 9-10. Mr. Miller asked if any of the curriculum assessment revisions were a result of the grading in alignment for the grading of the school district. Dr. McCaudy responded that all of them have to do with the alignment. He then asked if it was for meeting and getting a better grade going forward and not a reflection of the past grading. Dr. McCaudy responded absolutely. They have a textbook and curriculum review calendar that they are constantly on a regular basis, reviewing and revising curriculum and also purchasing instructional materials and textbooks to go along with it. Staff Professional Development – This past summer they had Leadership Team Meetings for three straight days. Dr. McCaudy provided the Board with an agenda of what they had done on those days. There were also meetings on positive behavior intervention support and those continue. They have sent many of the teachers to the Orton-Gillingham training for reading. That is a phonics awareness training or phonics instruction that compliments the current reading curriculum. It is a multi-sensory approach that will be implemented in grades K-1 this school year. They have had Hayes Elementary pilot that program for the past two years and is getting positive results so they are taking it to the other elementary buildings. For Writing, they are looking at Write Source. This will be implemented in grades K-5. The training will take place this Thursday and Friday. In addition, they have had several of the teachers at Ross High School attend the Advanced Placement Summer Institute. They have provided all of the new teachers with orientation throughout the summer and have lots of teachers that go in and out of conferences and professional meetings on their own. However, the professional development must be aligned with the District and Building Plans. The Staff Opening Meetings are scheduled August 24-26, 2016 and she provided the Board with a handout and invited them to Terra State Community College on Friday, June 26, 2016 for the lunch
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REPORT OF THE SUPERINTENDENT (cont.) meeting and asked them to RSVP if they can make it. She also let them know to wear purple and white to show their team colors and to review the list of items needed for the food pantry. Special Recognitions were made to: Lyndsey Robinson - she was the Fremont City Schools Teacher of the Year, Bonnie Weaver – she was a Presenter at the National Migrant Education Conference in San Diego, California this past year, and Stephen Powell – 9th Grade Math Teacher at Ross, Tonya Cook – a Second Grade Teacher at Croghan, and Todd Plaunt – a Sixth Grade Math Teacher at FMS, received the Crystal Apple Award from the Learning & Liberty Foundation. Strategic Plan/CCIP 2016-2017 - Based on the data analysis that took place this summer; they have made some changes with the District’s CCIP and Strategic Plan. Based on this data analysis, the buildings are working on their analysis of data and are going to be doing their building plans. They are now setting building and District-level measurable goals for each one of the areas on the report card for when the report card is completed. They are still waiting on the value added portion of the report card. They have been told they will not receive that data until the middle of September and will be receiving the District and building level report cards at the end of September. Once all of this information has been completed and they have all of the facts, they will share: the strengths and weaknesses and what they are doing to accommodate and improve on the areas of weakness, they will share what goals they have set for the District and how they can monitor and how those are measurable and how the Board will be able to monitor those as well. They have been set in three different areas: student achievement, student discipline on all grade levels and attendance. Ms. Laird asked if the ODE was not going to post those results until they have all of the categories in. Dr. McCaudy responded probably. Ms. Laird just wanted to make sure they were prepared when those things become public. Athletic Update - Dr. McCaudy introduced Chad Berndt and he gave an update on the Athletic Passes and the Hockey Club. Athletic Passes – This year they have decided to go with an Athletic Pass and it is something he has been working on for over a year. The league this summer decided to go ahead and raise ticket prices for athletic events. It was a year earlier than he anticipated. He was trying to time the pass along with the increase so he had to move along a little quicker. They may identify some issues initially but hopes to have them fixed before next year. They have shared the template for the passes. For the Athletic Department, ticket sales are their biggest source of revenue so they must be very sensitive to that. His budget tends to be pretty tight. He needs to ensure that the ticket prices and what they are bringing in, will help cover those costs without having to ask the general fund or Dr. McCaudy for the money and he always tries to be very cognoscente of that. They also want to be very sympathetic to those that want to support Fremont Ross Athletics on a regular basis. One of things they have been talking about is the athletic pass and coming up with a dollar amount that they thought was fair for the student, adults and families in the community as well as the Athletic Department. After a lot of extensive research, they have come up with three different pass options: the first is the Student Pass only – this is for students grade 1-12 and the price is $60.00, the second is an Adult Pass – this is for any adult that is over the age of 18 or that has graduated from Ross High School and that price is $120.00, the final one is the Family Pass – this costs $235.00 and it gives the two parents a pass as well as any child that is listed within their family. What these passes give the bearer is basically admission to all of the FMS events and Ross High School events for the fall and winter sports season. As of this evening, they have sold basically eight passes already. All of those are family passes which is promising. They will be looking at either expanding their options in the future or waiting to hear some feedback to see how things are going and to see if the price is both fair to them and the Athletic Department.
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REPORT OF THE SUPERINTENDENT (cont.) Mr. Miller asked if there was a maximum age since the minimum was 18 for the adult pass. Dr. McCaudy responded that at age 65, they offer a Senior Pass where they can get into all of the activities free of charge. He asked if age 65 remained the same. Both Mr. Berndt and Dr. McCaudy responded that was correct. Ms. Garza commented that a lot of people were asking about them at the Farmer’s Market. Mr. Berndt responded that it was promising and since this is new, they are trying to advertise and market them the best way they can. Word of mouth is always very important also to make sure people are aware that this is an option for them this year. Next year they are looking at adding a reserve football stadium. Unfortunately, with the way they sent out season tickets and with this happening in the latter part of summer, they were not able to coordinate those two things. This year is just general admission football seating which just happens to be on the visitor’s side but next year, they will look at the reserved seating option. Mr. Miller commented that this may work great up until the first event, but after that people may question why they would buy a pass after three or four events or a month or two into the season. Are the passes still going to be available after the season starts? Mr. Berndt responded that they will. This year kind of caught them off guard. They thought they still had another year to plan and implement this. Since it was announced in June that they were going to this, they had to be a little quicker on the draw then he would have liked so they don’t have a prorated amount for those that purchase after-the- fact. They have not done that yet but one of the things they have talked about is doing a punch card in the future as an alternative to the pass. The reason they bought an ID maker is because they know that the passes could easily be passed back and forth so that is why they wanted to personalize them so they are not taken advantage of. Hockey Club – Historically, they have struggled here for at least the past four years since he became the Athletic Director, to have enough students to field a hockey team. The policy up until this year required that they have 15 roster players on the team in order to be able to offer that sport. What they have found out basically over the course of the past three years is, that 15 is not necessarily a safe number to offer a Hockey Program. In large because of attrition, injury and eligibility. Usually by the end of a season, they are looking at about maybe 10-11 roster players at that point; which increase safety issues for the District when they have those players on the ice for those prolonged periods of time, as well as the level of skill development amongst many of the players. Sometimes it is the first time that they are playing hockey at a varsity level which is a concern. This year they tried to be a little more cognoscente of that, put in more safe guards and increase the roster numbers from 15 to 20. They felt that by adding an additional five if the attrition happened, they would still be able to have anywhere from 15 to 16 roster players at any given time. They felt this was better than having only 10 to 11. They went ahead and made that adjustment and had a sign- up sheet that basically ran from April all of the way up until the last day of school. They needed to have 20 people signed up to guarantee them the opportunity to have a team this year. They were able to get to 20 students so they were able to fulfill that requirement. Of the 20 students, he would say that six of them are first year hockey players which he has nothing against, but it is a concern going forward. As they went through the year and the summer, he and Coach Weltin, starting talking about the next year and beyond. They had enough for this year which was great, but they are always struggling with what does the future look like. Basically they sat down and looked at the roster and of the 20 players that they have on the roster, 10 of those will graduate this year which led them to question the vitality of the program beyond this year and the sustainability. Basically, they both agreed that Coach Weltin has a better thumb on how many middle school kids are coming up or how many additions that they may have, and he realizes that this will probably be the last year that they will be able to offer hockey at Fremont City Schools. He also realizes that they will not be able to get to that magic number so they talked about Fremont City Schools Regular Meeting – Page 11 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) alternatives and what they could do to keep affordable hockey here in Fremont. There is an alternative hockey program in Fremont. It is the Ice Wolves, which is an independent organization and it is also a costly organization which many of our families would not be able to support. They are run from Fremont and they play out of the Recreation Center. There is a lot of travel and cost that is associated with this program so that is not really a viable alternative for our kids. What they have talked about is possibility taking a page from Lake High School. They have a model that they use where basically it is a community based team which is called Lake. They only have one kid from Lake High School that actually plays on this team. From the surrounding area, they have enough interest to actually field a hockey team and so it stays there locally and they can compete and play. They have started looking into that as an alternative for Fremont City Schools and had decided to present it to the parents. They have met with and called every single parent of the students that have signed up and basically told them what the options were looking like. When they met, all of the parents and all of the kids were in agreement that it was the direction they needed to go and would like for them to do it this year. Mr. Berndt and Dr. McCaudy were a little bit more apprehensive and would like to use this year as the transition year to get to that point but Richard made a very valid point. He would like to use this year, as a year for recruitment. If they don’t know that they exist this year, it is going to be very hard for him to get his name out there and the program to make sure that the kids do know that this program exists. So, what he has propositioned them with is; the possibility of going independent this year and basically taking the program away from the school to create that community based program right now because, he knows he has enough kids to create that team this year. He could use this year basically for the marketing and public relations for the program so that way when the ten seniors do graduate this year, the program is a known entity and they will have been able to recruit actively during the course of the season. That way, it is not a violation of the OHSAA for recruitment purposes and it will be an independent organization that will be run solely by the Fremont Boosters and would not have any attachment to the high school. What they are proposing is going that direction this year. Mr. Berndt also sees Richard’s point, especially when 14 of the 18 parents that were at the meeting, were all in favor of going that direction also. He really does not know that much about hockey, so he relies on those that do to help make those important decisions. When the majority or all of them are saying that this is the direction they need to go, that speaks to him; so he wanted to be at this meeting to give the Board this information and to tell them what it would require of the School District and for the Athletic Department, going forward. He feels that the transition would basically be seamless. They would continue to play on the same league and continue to play the same opponents. The only negative is they are not recognized by the Ohio High School Athletic Association so; they would not be able to play in the OHSAA tournaments. That may be proposed as a negative, however; when he told the families, they all cheered because usually the tournament game is against the number one team which happens to be Findlay and often times they get clobbered by them so it is a very welcomed thing not to have to play them in the opening round. That would be the direction they would need to go and then have the transition from the OHSAA to US Hockey, which just requires some additional credentials of the advisor to get. It would require the District to basically dis-ban the program from the High School and how they would do that is, simply through policy. They would need to rewrite the policy to basically omit hockey as a club sport. Ms. Laird asked how he would handle the seniors when it comes to lettering and the number of years of participation and commented that she thought it would be a little bit of a disappointment for them. She totally understands the direction but could they accommodate them and those kinds of recognition in some way this year. Mr. Berndt responded that he didn’t discuss that tonight but he had made it transparent at the meeting because he wanted them to know what they were forfeiting. He explained to them that they would forfeit any sort of school recognition or varsity letters and while some of them Fremont City Schools Regular Meeting – Page 12 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) initially thought it, they realized they were getting much more in return. He explained what he meant by that. The OHSAA hamstrings certain sports and one of them being hockey. Right now they are not allowed to have any kind of coaching instruction or given anything like that. If they go to this private model, they would be able to have practice whenever they wanted and could go onto the ice right now and receive coaching instructions. So, what they are looking at is; the benefits of going away from it as opposed to what they are losing, which shows a lot of maturity because they didn’t really think those kids would actually see the added benefit of it but they were the ones making those comments at the parent meeting. They are willing to do that but he agreed with Ms. Laird because he thought that would be one of the things that would be a stumbling block but none of the kids batted an eye at all about the possibility of losing that. This is where they currently stand. Dr. McCaudy added what they had recommended and felt was important, was a meeting with the parents. This was held and she wanted Chad to be responsible for that meeting versus the Coach. For the parents that were not a part of that meeting, Chad called those families so that he could get their input as well. Her thought as they were talking about this, was that every parent had to come to a consensus and agree on it. They have all done that so at this point in time, she has asked Chad to go ahead and revise policy. The policy will need to go through the Policy Committee and then the policy will be presented to the Board for action. This will be the formal way of actually dis-banning or allowing the Hockey Club to not be a part of Fremont City Schools but to be a part of the community now. So, that would be the action that would need to be taken. Ms. Laird commented that she thought it sounded like they have covered their entire basis. Mr. Berndt commented that it is truly bittersweet and it is sad to lose a program because they never want to cut a program or lose one, but he also understands that in order for the program to be sustainable, this is definitely the direction it needs to go. Mr. Miller asked what the impact would be on the Fremont Recreation Center. Mr. Berndt responded that it all depends on the number of students that sign up. As they know, the costs will go down but then also the cost for the students will remain the same and with increased numbers, they may be able to get on the ice more than they were able to do here so that may be an added benefit to the Recreation Center because they could afford more ice time. The District only had 15 kids signed up and could only use the ice twice a week. They would still practice there and ice time would be charged. Dr. McCaudy mentioned that she has spoken to Mr. Berndt about possibly starting up a rugby team for the girls and lacrosse will be coming as well. Levy Committee Update – Fremont City Schools has a wonderful Levy Committee with a lot of committed staff members and community members that have been part of the committee. They have been working since the middle of June. They also have lots of additional people, outside of the people on the list provided to the Board that are working on subcommittees and this number will continue to grow. By the end of the campaign, they anticipate that they will have hundreds of volunteers that will successfully get this levy issue passed. Their purpose as a committee is to make sure that the information is shared with the community about the current conditions of the facilities and how those facilities are impacting teaching and learning and any other information that is part of the committee. It will be up to the community to decide what kind of schools and what quality of schools they want for their children. It is only the job of the Levy Committee to make sure that the information is shared with the community to the best of their ability. It is a big plan. The Master Facilities Plan is huge and building six buildings is a huge project. There will be five elementary buildings and one high school. She believes however, that they really did a grass roots effort last year. It took over a year for the community to make a decision about what they wanted in their schools and to build that Master
Fremont City Schools Regular Meeting – Page 13 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) Facilities Plan. Everyone in the community had the opportunity to participate with either the coffee discussions, the community meeting or by completing a survey. They mailed out 13,000 surveys and everyone had the opportunity to provide input. With that in mind, they compromised. They took all of the information that was provided to them by those coffees, the community meeting and by the survey and came up with the Master Facilities Plan. Does she think that everyone will love that Master Facilities Plan and agree with it one-hundred percent? Absolutely not, it is a compromise. It is taking the best of everything and making the best plan possible. She thinks that it is very important that they remind the community that they had the opportunity to provide input for over a year and the plan was built on input provided from the community. Because it is such a huge plan, not everyone is going to agree with every single component of that plan. Is that a reason to vote against the levy, and to not see what the conditions of the buildings are in, and to not understand the impact that it has had on the teaching and learning? She says absolutely not. It is just an excuse for them to vote no. They have lots of subcommittees: They include the Fundraising, Media Publicity, Neighbor Talks, Social Media, Presentations, Support/Endorsements, Volunteer Recruitment – which is now working at the District Office and Voter Research and Registration. She provided a handout to the Board with a list of all of the subcommittees. The Fundraising Subcommittee is currently sending information to the Fremont City School’s staff members requesting donations. They have also organized some fundraiser activities with businesses and the community, and they have identified all of their vendors that they have used and provided business with. They are seeking donations and have started to receive donations at this point. She will not bother the FCS staff members until absolutely necessary. She will let them get into their classrooms, get the school year started and then she will be talking to them at a later time. The Media Publicity’s job is to develop articles for the District and building newsletters from September through November. They will create flyers for pizza boxes, florists, grocery stores and bags and they would like to make placements for area restaurants. They have had lots of local businesses that have been receptive of those areas in the past so she does not see it being any different this year. They will speak with community members and have spoken with the News-Messenger Editor, to write columns with specific topics as well. They will create informational literature for the youths for presentation at events and will contact the News-Messenger to run a series of articles about the levy. They will have radio ads that will be developed. They will create announcements for youths at school events. They will create commercials and the first commercial will be created tomorrow. Those will be used for official media and any other ways that they can push the videos out to the community. They will work with the building principals and staff on levy display areas in the buildings. Those are now being set up for their open houses and orientations, and they will be adding to those. They will create mailings for all of the households and are looking at three mailers, with the first mailer taking place the week after Labor Day. They thought it would be best to wait for the first mailer to take place until after the children were back in session. They will develop newspaper ads; create a billboard picture, a design for the yard signs, levy buttons and t-shirts. The neighbor talks will be doing a door-to-door initiative and will actually be thanking every community member for supporting the school district and asking them if they have any questions about the current levy. They are mainly going door-to-door to say thank you for the support. That will take hundreds of people to be a part of that initiative. They plan to start that initiative in September and that will be the goal for everybody. It will be tough, especially in the rural areas but they feel very confident that they can it done. The Social Media designed the levy logo and will keep the webpage and the Facebook page up- to-date. She will share those pages with the Board Members this evening. They will monitor and respond to all posts and then monitor and respond to community and personal Facebook posts and chat
Fremont City Schools Regular Meeting – Page 14 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) rooms. They have about 30 community members that they have identified who are already assisting in that process and making sure they have information about the levy and letting them go at it. They will make sure that it is factual information so when those Facebook posts start getting crazy, and not accurate, people can jump in and assist with that. The Presentations subcommittee will be participating in the following events: August building open houses, all service organization meetings, City Council and Township meetings, Grandparent’s programs at elementary buildings, PTO and Booster meetings, other school events, Candidates’ nights, senior citizen events, a fun day with cops’ initiative, ProMedica Health Fair, Farmer’s Markets, Dignity and Respect Event and they will be at the Sandusky County Fair as well each day from 2-9 p.m. They will be in the Merchant building and will be displaying information about welcome back to school, the levy and will also be giving out lots of purple and white balloons. They are planning open houses at all of the buildings. Everything will be video-taped and run through Facebook or the website. They will organize a levy night at one of the home football games and prepare for the Tom Fullen radio show. She will be working with Kay Reiter to organize a Business Leader’s Meeting. The Support and Endorsements will be distributing levy signs to businesses and marquee messages. They will be securing people to write letters to the editor and creating supporter list of individuals. They will be organizing a Mine plus Nine campaign with all of the staff members. Their goal is to get over 8,000 people that are voting yes. They will identify these 8,000 people and make sure they get there to vote and that will guarantee a win. It is not about focusing on the negative; it is about finding the people that are going to support the levy and increase the numbers to make sure those people are voting yes. They will also be seeking organization and business endorsements. The Volunteer Recruitment will secure volunteers for subcommittee work, levy signs, Neighbor Talks and identify the community members that are not registered to vote. They have cross checked the voter registration list with all of the parents and they know who has registered and who has not registered. The goal is to make phone calls to every parent and anyone that was a part of the coffee discussions and community meeting by the start of the school year. The parents that are not registered to vote and are supporters, the goal is to get them registered to vote and make sure they get to the polls that day. The Volunteer Research and Registration will organize the voter registration and organize absentee ballot registration for the college kids and remind them to vote. They had 25 students that went to Style Crest one evening and they made 1,100 phone calls to four graduating classes of alumni. Those kids were asked if they were registered to vote and if they need an absentee ballot application. Events are being held. Ms. Laird showed up at Plaza Lanes while kids were filling out their voter application forms. They will also secure a list of early voters and assist with organizing a list for the Neighbor Talks initiative. Calendar of Events - The calendar changes two times a day. Anytime that an event is scheduled, it will be listed on the calendar. Fact Sheet – All of the questions that were asked at the coffee discussions, community meeting and posed on the survey have all been consolidated and jammed into a fact sheet. The website is listed on the bottom as well and will be a part of the first mailer that will be mailed to all households in September. It is a very nice sheet and answers just about any question. Levy Logo – Dr. McCaudy thanked Mr. Miller. They were at Style Crest for a meeting one morning, and they were stuck. They all said that there was only one person that could help and that was Mr. Miller. He came over and helped them with the Levy design and it was perfect. They played with the purple over and over and finally got it right. Levy Billboard – She presented a copy of the billboard and commented that it looks like it is pinkish or magenta but assured them it was purple.
Fremont City Schools Regular Meeting – Page 15 August 15, 2016
REPORT OF THE SUPERINTENDENT (cont.) Citizens for Fremont City Schools, Inc. – Ms. Laird was the Treasurer for the Income Tax Levy Renewal in 2012 and she noticed that the Levy Committee; when it was established, was using the School District’s EIN. They talked with their legal counsel and they were told that it was not illegal and they could continue using that number but, his recommendation was that they establish their own. In doing so, they needed some legal counsel and could not use the Board Attorneys for that because it is levy work and they cannot use District funds for levy work. They wanted to use someone locally to be able to help. She reached out to Joe Albrechta, knowing him from the Learning and Liberty Foundation. Joe agreed to offer assistance and has a gentleman in his office Chris Liebold, who is a law student and put Chris on it as well. They did work with the two of them and did establish the Citizens for Fremont City Schools and they now have their own EIN. Everything is good to go and she wanted the Board to be aware that work has been completed. She has tried to keep Ms. Laird in the loop as to what was happening since she was the Treasurer in 2012. Rick Holland took over and is now the current Treasurer. Website – They have created their own website that is separate from the School District because they wanted to put up some additional information that they would not be permitted to use. In the past, they have used the District website and that was legal but they were very limited as to what they could put on that website. They did not want to play this year with that and wanted to be able to put whatever they wanted on the website, so they found a free website that is not costing the levy committee any money. It is not as pretty as if you would pay for a website to be created but she believes that Brent Parker did a phenomenal job putting together the information. She demonstrated the information and pictures on the Levy website and also the link to the Levy Facebook page for the Board. She highlighted some of the areas and events that were held that are on the Facebook page. Mr. Miller asked if the sign up for the absentee voters was through the school or a third party. Dr. McCaudy responded that the subcommittee is signing up the voters and this subcommittee consists of many people. She was showing the pictures on Facebook where some of the students were at Style Crest in the training room. The students were calling former graduates and asking them to come in. This group of about 27 kids ended up making 1,100 phone calls. It was amazing what they had done. Dr. McCaudy feels that they are in excellent shape and it is only August. It is a good plan and she welcomes anyone that would like to assist. Everyone needs to get involved but what she feels is critical and the point of emphasis; which she expressed at the Leadership Meeting that must be emphasized with the entire staff, is that they have to believe. They have to believe that they can pass this levy. It is not a matter if the levy is going to pass; the levy will pass, so they must take a positive attitude that it is going to pass and start talking positively about it with neighbors, with colleagues and with one another. It will pass and they must believe that it can. Ms. Laird commended her on the Facebook application as well. She likes that they will be able to go onto that and copy those pictures and they can circulate some of that stuff through their own and then the billboard can be their own banner. She likes having the website to use also to share information. It gets straight to the facts, supports it and can get the information straight to everyone. They can make their own social media fresh with that information periodically. Dr. McCaudy commented that they will be posting their first video and testimonials and boosting them out to their friends. There will be something going on all of the time and she will keep them posted.
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 132-16 PERSONNEL MATTERS – ITEMS 1 AND 2
Ms. Laird, seconded by Ms. Garza, made the motion to approve personnel matters – Items 1 and 2. Fremont City Schools Regular Meeting – Page 16 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 132-16 PERSONNEL MATTERS – ITEMS 1 AND 2 (cont.)
ITEM 1. Approval of the following resignation
Resignation Jennifer Howell Classified Staff: Student Monitor Reason: Resignation Effective: Effective August 2, 2016
ITEM 2. Approval of the following appointments
A. Appointments for the 2016-2017 school year:
Name: Michelle Borjas Certified Staff: Teacher Account: General Salary: BS+15, Step 11 @ $55,441
Name: Jennifer Hemmert Certified Staff: Teacher Account: General Salary: 5-Year, Step 3 @ $41,567
Name: Kaitlin Neisler Certified Staff: Teacher Account: General Salary: BS, Step 2 @ $36,740
Name: Wendi Paxson Certified Staff: Teacher Account: General Salary: BS, Step 1 @ $35,259 * Employment of the above certified staff member is contingent upon successful completion of all pre-employment requirements and certifications.
Name: Devin Sachs Certified Staff: Teacher Account: General Salary: BS, Step 4 @ $39,892
Name: Samantha Simcic Certified Staff: Teacher Account: General Salary: BS, Step 4 @ $39,892
Name: Ashley Wharton Certified Staff: Teacher Account: General Salary: BS, Step 5 @ $41,567 Fremont City Schools Regular Meeting – Page 17 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 132-16 PERSONNEL MATTERS – ITEMS 1 AND 2 (cont.)
ITEM 2. Approval of the following appointments (cont.)
Administrative Substitute: Karen Clemons
Certified Tutors: Terri Fielding and Bonnie Loparo
Certified Staff Substitutes: Lisa Abdoo, David Amarante, Daleen Askins, Ashley Balduff, Linda Bell, Tiffany Bilbrey, Cheryl Blanchard, Maria Blessing, Teryl Boegli, Cheryl Bolton, Douglas Bryant, Karen Clemons, Leah Coffey, Donna Cominsky, Daniela Corlett, Kevin Cox, Mari Cox, Judith Donnan, Peggy Dorr, Marilyn Felker, Faith Ferkel, Patricia Fleming, Alexandria Foos, Judy Gamble, Lily Garcia-Pena, Alexis Gedeon, Linda Grayson, Andrea Gutierrez, Mary Gutschalk, Cindy Hall, Stephen Hampshire, Sarah Harvey, John Hibbler, Russell Hillier, Lester Hull, Robert Knapp, Stacy Large, Michael Martin, Chari Mullen, Kaitlin Neisler, Nancy O’Connor, Catherine Ontko, Janis Owens, Kayla Piacentino, Alayna Robinson, Benjamin Rosales, Benjamin Sawdo*, James Scharer. Nina Schueren, Elizabeth Schultz, Tera Sears, Susan Shaffer, Kimberlyn Shaull, James Sleek, Jan Sorg, Sandy Spanfellner, Dean Stamm, Earlene Stewart-Woodson, Mary Strayer, Donald Stull, Sandra Thiessen, Tom Thomson, Anita Toth, Janice Wagner, Amanda Webb, Ryan Wiegel, Riley Wildman, Lisa Willey, Marissa Wilt, Allison Wright, William Young and Sally Zeller * Employment of the above certified staff member is contingent upon successful completion of all pre-employment requirements and certifications.
B. Appointments for the 2016-2017 school year:
Name: Michelle Billow Classified Staff: Secretary (15.01) Account: General Salary: Step 1, 4 hrs/day @ $15.48/hr effective August 9, 2016
Name: Diane Covert Classified Staff: Custodial I (A-29.00) Account: General Salary: Step 1, 8 hrs/day @ $13.28/hr effective August 16, 2016
Name: Estela Ontiveros Classified Staff: Bilingual Paraprofessional Aide Account: General Salary: Step 1, 6.5 hrs/day @ $14.75/hr effective August 16, 2016
Name: Frances Wheeler Classified Staff: Student Monitor (A-22.20) Account: General Salary: Step 1, 4 hrs/day @ $13.29/hr effective August 16, 2016
Transportation Manager Substitute: James Sleek
Fremont City Schools Regular Meeting – Page 18 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 132-16 PERSONNEL MATTERS – ITEMS 1 AND 2 (cont.)
ITEM 2. Approval of the following appointments (cont.)
Support Staff Substitutes: Lucianne Bowlus, William Brann, James Brown, Mary Brown, Dale Busdeker, Natalie Bush, Lee Capucini, David Casperson, Alexandra Colvin, Fernando Costilla, Jennifer Crawford-Sims, Kimberly Cutcher, Dennis Fahle, Autumn Fields, Alexandria Foos, Lori Fox, Susan Fox, Diana Fritz, Judy Gamble, Brandeis Garcia, Lily Garcia-Pena, Wendy Goatee, Kelly Haar-Hale, Cindy Hall, Roger Hetrick, John Hibbler, Cassandra Higgins, Margaret Hoffman, Brooke Huber, Lora Huff, Karla Huss, Kay Hutchins, Ellen Ickes, Lori Ickes, Anna Johnson, Elza Johnson, Connie Koebel, Gloria Laird, Michele Leddy, Tom Lewis, Brad Lieske, Ernestina Martinez, Lydia Messer, Amelia Meza, Lesa Michael, Patricia Michael, Michael Morehart, Daniel Moscioni, Beverly Murray, Cathy Ochs, Jerald Oddo, Estella Ontiveros, Robert Ott, Theodore Overmyer, Susan Peck, Libby Pena, Thalia Perez, Janet Pollock, Anita Poole, Andrew Reardon, Ashley Reyna, Kevin Rhineberger, Paula Sanchez, Tanya Schling, Wilfred Schling, Vivian Schwartz, Sara Shanahan, Carol Smith, Patricia Smith, Jan Sorg, Leslie Staib, Doris St. Clair, Kay Stierwalt, Clara Thrun, Dennis Tompkins, Brenda Tooman, Noe Torres, David Tucker, Zandra Vielma, Maria Irma Villarreal, Derek Warren, Sandra Weiker, Timothy Weiker, Sherri Wilbur, Allison Wright, Melissa Zimmerman and James Zink
Ayes: Laird, Garza, Chapman, Miller, Gorobetz Motion carried. 5-0
MOTION 133-16 PERSONNEL MATTERS – ITEMS 3 AND 4
Ms. Chapman, seconded by Ms. Garza, made the motion to approve personnel matters – Items 3 and 4.
Mr. Miller commented that he had a question on something that he had noticed; and that is was not a concern, it was just a question. He has seen that Dennis Pita was listed multiple times and that there could be a substantial amount of money attached to that if it was added together. He also saw other names that were repetitive and even if he has not seen their names before, he is pretty sure they are in different capacities within the school District. He wanted to know if there was a cap to that. Dr. McCaudy responded that they are all negotiated through the FEA Contract and typically supplementals are created for particular teaching positions; and she gave the example of the Performing Arts and that there are multiple supplementals provided to that teacher for extra-curricular activities. So, what they see is very typical in school districts across Ohio. Mr. Miller commented that he can see that it is very typical and wanted to know if there was a cap and if they can get into 15 to 20 or as many as they choose. Dr. McCaudy responded no to the cap and yes to being able to get into as many as they choose as long as they are qualified for the job. Mr. Miller asked to confirm that there was not a cap on the quantity or financial support and that their role at the school District does not restrict them. Dr. McCaudy responded that was correct. She has been in school districts and in communities where they will list the salaries of teachers and sometimes, they will find that they have teachers that will make more money than some of the top administrators, simply because of the amount of supplementals that are attached to that. Mr. Miller commented that there are two concerns with that. It is not so much the financial, if they had chosen that and it is appropriate for their paths; but do they tap themselves out by time and commitment to effectively be an instructor versus being whatever else they choose to be here. Dr. McCaudy responded that they would ask that their Administrators are monitoring that as well. Fremont City Schools Regular Meeting – Page 19 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 133-16 PERSONNEL MATTERS – ITEMS 3 AND 4 (cont.)
ITEM 3. Approval of the following supplemental contracts
Appointments for the 2016-2017 school year:
Name Building Duty Amount Brandy Abdoo FMS Annual club H-2 1/2 stipend $1,129.50 Nichole Almroth Stamm Curriculum Liaison $800.00 Kimberly Bell FMS Social Studies Dept. Head $800.00 Tracie Bluhm-Dye FMS ELA Dept. Head $800.00 Renee Bissett FMS Annual club H-2 1/2 stipend $1,129.50 Renee Bissett FMS Science Dept. Head $800.00 Jeff Blanchard Ross Music Specialist 1 $600.00 Lesly Blanton Ross Sophomore Class Advisor L-10 $1,564.00 Cynthia Burroughs Ross English Dept. Head Conference Cynthia Burroughs Ross National Honor Society J-0 $1,390.00 Karrie Butler Ross Student Council I-4 1/2 stipend $1,043.00 John Calhoun FMS Band J-3 $1,564.00 John Calhoun Ross Music Dept. Head Conference John Calhoun Ross Head Band Director C-4 $5,214.00 John Calhoun Ross Jazz Band Director J-7 $1,912.00 Tonya Cook Croghan Make a Difference club K-10 $1,738.00 Laura Costilla Otis Curriculum Liaison $800.00 Heather Covert Atkinson Fall Music $50.00 Susann Davis FMS Math Dept. Head $800.00 Carl Detzel FMS Drama club K-4 $1,390.00 Cynthia Durell Otis Make a Difference club K-0 $1,043.00 Allison Eaglen FMS Spirit club K-1 1/2 stipend $521.50 Steven Ebert Ross Social Studies Dept. Head Conference Annette Fisher Atkinson Curriculum Liaison $800.00 Annette Fisher Atkinson Make a Difference club K-0 1/2 stipend $521.50 Annette Fisher Atkinson Fall Music $50.00 Brenda Fisher Ross Speech & Debate I-2 $1,912.00 Casey Fisher Lutz Make a Difference club K-10 1/2 stipend $869.00 Casey Fisher Lutz Video Announcement club K-1 1/2 stipend $521.50 Christina French Hayes Safety Patrol M-3 $869.00 Melissa Frizzell-Joerg Ross Junior Class Advisor J-10 $2,086.00 Heidi Gallagher Ross Teen Leadership club K-3 $1,217.00 Teresa Gammons FMS Art club K-1 $1,043.00 Katie Gerber Ross Math Dept. Head Conference Alisha Griffin Stamm Fall Music $50.00 Melissa Hanson Ross Freshman Class Advisor L-0 1/2 stipend $434.50 Brittney Hanudel Otis Fall Music $50.00 Joy Hassen Lutz Make a Difference club K-10 1/2 stipend $869.00 Joy Hassen Lutz Video Announcement club K-1 1/2 stipend $521.50 Susan Haubert Ross Science club K-5 $1,390.00 Scott Havice Ross Drama club K-10 $1,738.00 Arika Heberling Otis Fall Music $50.00 Fremont City Schools Regular Meeting – Page 20 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 133-16 PERSONNEL MATTERS – ITEMS 3 AND 4 (cont.)
ITEM 3. Approval of the following supplemental contracts (cont.)
Name Building Duty Amount Elizabeth Held Ross Freshman Class Advisor L-4 1/2 stipend $608.50 Joseph Hershey Ross Junior Class Advisor J-10 $2,086.00 John Hibbler FMS Chess club K-10 $1,738.00 Kyle Hintze Lutz Safety Patrol M-1 $695.00 Marvin Hunt Ross Business/Technology Dept. Head $500.00 Marvin Hunt FMS Technology club H-0 $2,086.00 Emily Huth Ross Senior Class Advisor K-1 $1,043.00 Brandy Ivy FMS History club K-1 $1,043.00 Kourtney Jared Hayes Curriculum Liaison $800.00 Tamika Johnson Stamm Safety Patrol M-0 $695.00 Jennifer Kayden Croghan Curriculum Liaison $800.00 Edward Kennedy FMS Builders club K-1 $1,043.00 Mark King Ross Faculty Manager A-4 (prorated) $7,525.00 Magdalena Laughlin FMS Make a Difference club K-1 $1,043.00 Abby Markwith Washington Fall Music $50.00 Tamara Martin FMS Asst. Vocal Music J-6 $1,912.00 Christina McBride Atkinson Fall Music $50.00 Barbara McNutt Ross Special Education Dept. Head $800.00 Jeffrey Miller FMS Golf club K-1 $1,043.00 Sarah Mitchell FMS Spirit club K-1 1/2 stipend $521.50 Jennifer Morris Lutz Curriculum Liaison $800.00 Jodi Moss FMS Asset Team club K-2 $1,217.00 Beth Muffler Ross Science Dept. Head Conference Beth Muffler Ross Student Council I-4 1/2 stipend $1,043.00 Jill Pemberton Washington Safety Patrol M-10 $1,390.00 Dennis Pita Ross Head Vocal Music D-10 $4,866.00 Dennis Pita Ross Select Vocal Ensemble M-3 $869.00 Dennis Pita Ross Show Choir Director M-3 $869.00 Dennis Pita Ross Head Fall Musical Theater Director I-10 $2,433.00 Dennis Pita Ross Orchestra Fall Musical M-10 $1,390.00 Dennis Pita Ross Set Director Fall Musical M-10 $1,390.00 Dennis Pita Ross Head Spring Musical Theater Director I-10 $2,433.00 Dennis Pita Ross Orchestra Spring Musical M-10 $1,390.00 Dennis Pita Ross Set Director Spring Musical M-10 $1,390.00 James Plaunt FMS Newspaper J-1 $1,390.00 Michele Plihall Atkinson Safety Patrol M-9 $1,217.00 Sarah Roper FMS School Buddies club K-0 $1,043.00 Sarah Roper FMS Student Council J-0 $1,390.00 Erica Rudd Stamm Make a Difference club K-4 1/2 stipend $695.00 William Schell Ross Senior Class Advisor K-10 $1,738.00 Bradley Scherzer Ross Art club K-2 $1,217.00 Robin Seem FMS Special Education Dept. Head $800.00 Ellen Shawl Ross Art Dept. Head Conference Joseph Sheak Ross Music Specialist 2 $300.00 Fremont City Schools Regular Meeting – Page 21 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 133-16 PERSONNEL MATTERS – ITEMS 3 AND 4 (cont.)
ITEM 3. Approval of the following supplemental contracts (cont.)
Name Building Duty Amount Nancy Sloma Hayes Fall Music $50.00 Ryan Smith Croghan Safety Patrol M-10 $1,390.00 Rob Stotz Otis Safety Patrol M-5 $1,043.00 Jeffrey Straka Stamm Make a Difference club K-4 1/2 stipend $695.00 Jeffrey Straka Ross Wellness Dept. Head $800.00 Joanne Traczek Washington Make a Difference club K-1 $1,043.00 Joanne Traczek Washington Fall Music $50.00 Lindsay Vanderveen Hayes Video Announcement club K-0 $1,043.00 Carrie Wallick FMS Band J-3 $1,564.00 Carrie Wallick Ross 1st Band Assistant E-4 $3,823.00 Carrie Wallick Ross Pep Band J-6 $1,912.00 Laura Ward Ross Foreign Language Dept. Head Conference Laura Ward Ross Spanish club K-8 1/2 stipend $782.00 Brenda Widman Ross American Field Service club K-7 $1,564.00 Brenda Widman Ross Annual E-8 $3,997.00 Brenda Widman Ross French club K-8 $1,564.00 Brenda Widman Ross Key club K-2 $1,217.00 Michele Wilhelm Hayes Make a Difference club K-10 $1,738.00 Jeffrey Wright Ross Quiz Bowl club K-3 $1,217.00 Teresa Wright Otis Fall Music $50.00 Teresa Wright Washington Fall Music $50.00
ITEM 4. Approval of resolution for supplemental duty positions
It is recommended that the following resolution be approved for adoption:
NOW, THEREFORE, BE IT RESOLVED:
Section 1. The supplemental duty positions set forth in Section 2 of this resolution have been offered to those employees of the Fremont City Schools who have a license issued under O.R.C. 3319.22, and no such employees who are qualified to fill the positions have accepted them, and the positions have then been advertised or otherwise made available to any individuals with such a license who are qualified to fill them and who are not employed by the Board, and no such persons have applied for and accepted the positions.
Section 2. The Board hereby employs the following non-certified persons to perform the listed supplemental duties at the stated rate of pay for the 2016-2017 school year:
Name Building Duty Amount Amy Foos Atkinson Make a Difference K-1 1/2 stipend $521.50 Amy Foos Atkinson Video Announcement K-1 $1,043.00 Ellen Groves Ross SADD club Volunteer Fremont City Schools Regular Meeting – Page 22 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 133-16 PERSONNEL MATTERS – ITEMS 3 AND 4 (cont.)
ITEM 4. Approval of resolution for supplemental duty positions (cont.)
Name Building Duty Amount Kathleen Hubley Ross Fall Musical Choreographer M-1 $695.00 Kathleen Hubley Ross Show Choir Choreographer M-1 $695.00 Kathleen Hubley Ross Spring Musical Choreographer M-1 $695.00 Kathleen Hubley Ross Majorettes and Flags J-3 $1,564.00 Rebecca Pita Ross Costumes Fall Musical M-10 $1,390.00 Rebecca Pita Ross Costumes Spring Musical M-10 $1,390.00 Paula Schepflin Ross Business Manager Fall Musical M-1 $695.00 Paula Schepflin Ross Business Manager Spring Musical M-1 $695.00 Terri Thompson Otis Video Announcement K-1 $1,043.00 Norma Vela Ross Spanish club K-7 1/2 stipend $782.00
Section 3. The Board President, Superintendent and Treasurer are authorized to execute supplemental duty contracts with the person identified in Section 2 of this resolution.
Section 4. The Board finds that the resolution has been adopted in accordance with all legal requirements including O.R.C. Sec. 121.22.
Ayes: Chapman, Garza, Laird, Miller, Gorobetz Motion carried. 5-0
MOTION 134-16 PERSONNEL MATTERS – ITEMS 5, 6, 7, 8, 9, 10, AND 11
Ms. Laird, seconded by Ms. Garza, made the motion to approve personnel matters – Items 5, 6, 7, 8, 9, 10, and 11.
ITEM 5. Approval of the following special event workers It is recommended that the Board approves the following special event workers for bus chaperones for Band/Choir/Orchestra:
Name Position Rate Michelle Borjas Bus Chaperone (Regular Trip) $50.00 Michelle Borjas Bus Chaperone (All Day Trip) $75.00 Patricia Diaz Bus Chaperone (Regular Trip) $50.00 Patricia Diaz Bus Chaperone (All Day Trip) $75.00 Hailey Perez Bus Chaperone (Regular Trip) $50.00 Hailey Perez Bus Chaperone (All Day Trip) $75.00 Sophia Ratliff Bus Chaperone (Regular Trip) $50.00 Sophia Ratliff Bus Chaperone (All Day Trip) $75.00 Linda Schalk Bus Chaperone (Regular Trip) $50.00 Linda Schalk Bus Chaperone (All Day Trip) $75.00 Fremont City Schools Regular Meeting – Page 23 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 134-16 PERSONNEL MATTERS – ITEMS 5, 6, 7, 8, 9, 10, AND 11 (cont.)
ITEM 5. Approval of the following special event workers (cont.) Name Position Rate Charmaine Smith Bus Chaperone (Regular Trip) $50.00 Charmaine Smith Bus Chaperone (All Day Trip) $75.00 Jan Sorg Bus Chaperone (Regular Trip) $50.00 Jan Sorg Bus Chaperone (All Day Trip) $75.00 Katherine Taylor Bus Chaperone (Regular Trip) $50.00 Katherine Taylor Bus Chaperone (All Day Trip) $75.00 Crystal Walker Bus Chaperone (Regular Trip) $50.00 Crystal Walker Bus Chaperone (All Day Trip) $75.00
ITEM 6. Approval of the following special event workers
It is recommended that the Board approves the following special event workers for lifeguards for elective courses and swim events at Ross High School:
Name Position Rate Zariyah Baynard (student) Lifeguard $9.00/hr. Arthur Bucci Lifeguard $9.00/hr. Andrew Colston (student) Lifeguard $9.00/hr. Scott Kosakowski Lifeguard $9.00/hr. Taya Kralik (student) Lifeguard $9.00/hr. Allison Lagrou Lifeguard $9.00/hr. Thomas Thomson Lifeguard $9.00/hr. Brenda Widman Lifeguard $9.00/hr. Pryde Yost Lifeguard $9.00/hr.
ITEM 7. Approval of the following migrant bilingual appointments
It is recommended that the Board approves the following bilingual aides at $13.36 per hour not to exceed 6.5 hours per day or on an as needed basis for the 2016-2017 school year to be paid from the Migrant Program Funds.
Elza Johnson Noe Torres Ernestina Martinez Maria Irma Villarreal
ITEM 8. Approval of the following 2016 migrant program positions
It is recommended that the Board approves Ana Cortez as transfer records clerk for the migrant program at Croghan Elementary School at $14.02 per hour for 3.5 hours per day (or as needed) effective August 2016 – November 2016 to be paid from Migrant Program Funds.
Fremont City Schools Regular Meeting – Page 24 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 134-16 PERSONNEL MATTERS – ITEMS 5, 6, 7, 8, 9, 10, AND 11 (cont.)
ITEM 8. Approval of the following 2016 migrant program positions (cont.)
It is recommended that the Board approves Ana Cortez as school-parent liaison for the migrant program at Croghan Elementary School at $14.02 per hour for 4.5 hours per day (or as needed) effective August 2016 – July 2017 to be paid from Migrant Program Funds.
ITEM 9. Approval of the following weight room supervisor
It is recommended that the Board approves Michael Rankin as weight room supervisor @ $20.00 per hour for 43 additional program hours effective June – July 2016.
ITEM 10. Approval of Brent Parker for summer videotaping work It is recommended that the Board approves Brent Parker to complete a videotaping project for August professional development @ $20.00 per hour not to exceed 30 total hours to be paid from Teacher Quality Fund. ITEM 11. Approval of the following On Board Instructors
It is recommended that the Board approves the following On Board Instructors (OBI) for the 2016-2017 school year to be paid their regular hourly rate of pay plus an additional $2.00 per hour. This is a General Fund expenditure.
Brandi Baumer Kelley Scriver William Measimer
Ayes: Laird, Garza, Chapman, Miller, Gorobetz Motion carried. 5-0
MOTION 135-16 PERSONNEL MATTERS – ITEMS 12, 13, 14, 15, 16, 17, AND 18
Ms. Garza seconded by Ms. Laird, made the motion to approve personnel matters – Item 12, 13, 14, 15, 16, 17, and 18.
ITEM 12. Approval of staff to attend Write Source Professional Development
It is recommended that the Board approves the following staff for the Write Source Professional Development on August 18-19, 2016 @ $20.00 per hour not to exceed 3 hours each. To be paid from Title I and Teacher Quality funds.
Shelby Grubb Allison Kelly Jessica Michel Julie Davlin Lynn Schrader Julie Yoder Bethany Caprara Lori Taylor-Willey Jennifer Kayden Evilia Sandoval Wendy Carrick Lori Nossaman Lindsay Vanderveen Beth Colvin Wendy Eakin Kathleen Buckley Brittany Quiroga Abby Reynolds Mehgan Merrill Korie Lather Laura Costilla Amanda Stine Michele Dumminger Debbie Cheek Erica Rudd Kerry Pendry-Wendling
Fremont City Schools Regular Meeting – Page 25 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 135-16 PERSONNEL MATTERS – ITEMS 12, 13, 14, 15, 16, 17, AND 18 (cont.)
ITEM 12. Approval of staff to attend Write Source Professional Development (cont.)
Connie Snyder Stacy Gilbert Tiffany Garcia Stacie Lowery Tonya Cook Tia Price Nikolaos Mayle Stephanie Meyer Jessica Scherger Kourtney Jared Michele Wilhelm Jennifer Hasselbach Marina Echelberry Amber Frisch Julie Villarreal Sarah Anstead Jennifer Morris Kelly Axe Julie Miesle Brittney Hanudel Arika Heberling Renee Batey Patricia Dahlie Heather Hetrick Patricia Huskey Marissa VanFleet Lisa Sachs Abby Markwith
Annette Fisher Christina McBride Renee Brandon Michele Plihall Amanda Seigley Ryan Smith Patricia Diaz Britani Butzier Krista Marcha Christina French Nancy Sloma Melinda Hensel Rod Jarrett Donna Miller Kyle Hintze Amy Errington Glenn Melter Julie Madell Rob Stotz Jill Pemberton Elizabeth Kern Andrew Montana Nichole Almroth Tamika Johnson Dana Hanson Joanne Traczek Rachel Chervenak
Jane Fleming Sherry Wagner Janelle Opelt Nicole Weiker Sally Adams Nicole Kulasa Brittney LeJeune Jennifer Heilman Diana Schiewer Geralyn Long Linda Pasch Erin Lawrence Casey Fisher Joy Hassen Cassiopia Brunow Maria Ysasi Carrie Strausbaugh Cynthia Garn Kim Bemis Leslie Straka Leigh Ann Mosser
ITEM 13. Approval of the following status changes
It is recommended that the Board approves the status change of Nicholas Doehr from BS degree Step 3 @ $38,284 to BS+15 degree Step 3 @ $39,892 effective for the 2016-2017 school year.
It is recommended that the Board approves the status change of Marina Echelberry from BS degree Step 5 @ $41,567 to BS+15 degree Step 5 @ $43,312 effective for the 2016-2017 school year.
It is recommended that the Board approves the status change of Faye Eishen from resignation effective August 6, 2016 to resignation effective August 1, 2016.
It is recommended that the Board approves the status change of Jennica King from BS degree Step 1 @ $35,259 to MA+30 degree Step 11 @ $65,356 effective for the 2016-2017 school year.
It is recommended that the Board approves the status change of Abbey Schwartz from ME degree Step 1 @ $39,892 to ME degree Step 3 @ $43,312 effective for the 2016-2017 school year.
It is recommended that the Board approves the status change of Sarah Short from MS degree Step 1 @ $39,892 to MS degree Step 11 @ $60,194 effective for the 2016-2017 school year.
Fremont City Schools Regular Meeting – Page 26 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 135-16 PERSONNEL MATTERS – ITEMS 12, 13, 14, 15, 16, 17, AND 18 (cont.)
ITEM 13. Approval of the following status changes (cont.)
It is recommended that the Board approves the status change of Holly Sobecki from BS degree Step 1 @ $35,259 to ME degree Step 11 @ $60,194 effective for the 2016-2017 school year.
It is recommended that the Board approves the status change of Cynthia Vollmar from Cook (LR-1.02) Step 10 @ $14.74 per hour, 7 hours a day at FMS to Cook (LR-1.02) Longevity 15 @ $15.05 per hour, 7 hours a day at FMS effective August 31, 2016.
It is recommended that the Board approves the status change of Jacob Wasiniak from BS degree Step 1 @ $35,259 to BS degree Step 2 @ $36,740 effective for the 2016-2017 school year.
ITEM 14. Approval of the following leaves of absence
Leave of absence Certified Staff: Joy Hassen Teacher Reason: Personal Effective: August 8, 2016 – pending doctor release
Leave of absence Certified Staff: Carrie Strausbaugh Teacher Reason: Personal Effective: September 8, 2016 – pending doctor release
ITEM 15. Approval of the following unpaid leave of absence
It is recommended that the Board approves Dawn Willey for an unpaid leave of absence pursuant to ORC 3319.13 effective August 24, 2016-pending doctor’s release.
ITEM 16. Approval of administrative staff substitute wages
It is recommended that the Board approves the administrative staff substitute daily rate of $300.00 per day effective August 1, 2016.
ITEM 17. Approval of certified staff substitute wages
It is recommended that the Board approves the certified staff substitute daily rate of $105.00 per day effective August 1, 2016.
Fremont City Schools Regular Meeting – Page 27 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 135-16 PERSONNEL MATTERS – ITEMS 12, 13, 14, 15, 16, 17, AND 18 (cont.)
ITEM 18. Approval of support staff substitute wages
It is recommended that the Board approves the support staff substitute hourly rate to remain the same effective August 1, 2016 (see attached).
Ayes: Garza, Laird, Chapman, Miller, Gorobetz Motion carried. 5-0
MOTION 136-16 OPERATIONS MATTERS – ITEM 19
Mr. Miller requested to have Item 19 isolated from the list of operations matters Items 19 - 24.
Ms. Laird, seconded by Ms. Garza, made the motion to approve operations matters – Item 19.
ITEM 19. Approval of amendment to lease agreement with the Sandusky County Board of County Commissioners
It is recommended that approval be granted to enter into an amendment to the lease agreement with the Sandusky County Board of County Commissioners beginning September 1, 2016 and ending August 31, 2021 for the purpose of leasing 500 West State Street to house the Fremont City School District Office at $2,500.00 per month
Ayes: Laird, Garza, Chapman, Gorobetz Abstain: Miller Motion carried. 4-0-1
MOTION 137-16 OPERATIONS MATTERS – ITEMS 20, 21, 22, 23, AND 24
Ms. Garza, seconded by Mr. Miller, made the motion to approve operations matters – Items 20, 21, 22, 23, and 24.
Ms. Laird asked if there was a reduction in premium for Workers’ Compensation for implementing that type of software. She knows that some of it is mandated but do they get a cost break on it. Dr. McCaudy responded that yes and that is why they took a look at it as well. It will allow them to do that a little more so than what their home made versions were.
ITEM 20. Approval of contract with Terra State Community College
It is recommended that the Board approves the contract with Terra State Community College for catering/banquet services for the opening staff meeting on August 26, 2016 at Terra State Community College for an estimated cost of $8,000.00. This is a Casino Fund expenditure.
Fremont City Schools Regular Meeting – Page 28 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 137-16 OPERATIONS MATTERS – ITEMS 20, 21, 22, 23, AND 24 (cont.)
ITEM 21. Approval to contract services with Amy E. Miller
It is recommended that approval be granted to contract with Amy E. Miller for consultation, technical assistance, document preparation, research and data analysis from August 16, 2016 – July 31, 2017 at $60.00 per hour, not to exceed 333 hours. This is a General Fund expenditure.
ITEM 22. Approval of the agreement with Memorial Summit Employee Assistance Program
It is recommended that the Board continues the March 15, 2007 agreement with Memorial Summit Employee Assistance Program for the 2016-2017 school year at an annual cost of $8,000.00. This is a General Fund expenditure.
ITEM 23. Approval of the agreement with HealthLink
It is recommended that the Board approves the Pre-Employment Physicals, Return to Work Physicals and Drug Screening Protocols with HealthLink – Occupational Health Services for the 2016-2017 school year. This is a General Fund expenditure.
ITEM 24. Approval of purchase of EmployeeSafe Suite online training program from Public School Works
It is recommended that approval be granted to purchase a new human resources online training program, EmployeeSafe Suite, from Public Schools Works for a first year implementation total cost of $15,450.00. This is a General Fund expenditure.
Ayes: Garza, Miller, Chapman, Laird, Gorobetz Motion carried. 5-0
MOTION 138-16 OPERATIONS MATTERS – ITEMS 25, 26, 27, AND 28
Ms. Chapman, seconded by Ms. Laird, made the motion to approve operations matters – Items 25, 26, 27, and 28.
Mr. Miller asked about Item 26 and why they needed to replace the sound system at the stadium. Dr. McCaudy responded that without her knowing too many details, they were on an illegal frequency and they had to replace the sound system per the FCC Regulations. However, the sound system was just poor and she does not know when the last time a sound system was purchased. She along with, Mr. Anway and Mr. Berndt, tried to figure that out. They believe that the sound system was purchased through FAF and that was prior to the new stadium in 2006. Mr. Miller asked to confirm that the current system was carried over and that there was not a new sound system replacement put in when the new stadium was built. Dr. McCaudy responded that there was not a new sound system in 2006 and that she had asked the same questions. Mr. Miller commented that it makes better sense.
Mr. Miller asked about Item 27 and why they were replacing the lockers. Dr. McCaudy responded that the lockers that were purchased in 2006 were metal lockers. She said that common sense would tell them what Fremont City Schools Regular Meeting – Page 29 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 138-16 OPERATIONS MATTERS – ITEMS 25, 26, 27, AND 28 (cont.) happens when you hang wet towels and wet dripping bathing suits in a metal locker. They will rust and look horrible. She said that frankly, they looked horrible after the third year. She saw and witnessed them, and has also been in the locker rooms and did not understand why they did not have plastic lockers in the swim locker rooms. They want to move forward to start replacing them at this point and time. She would not be replacing them or asking to have them replaced with a bond levy on the ballot however, this is part of the 2006 addition and this addition remains so it is not a part of the project with the new high school.
Mr. Miller asked about the mulch from Item 28 and wanted to know where David Williams & Associates were from. Dr. McCaudy responded that she had spoken to Mr. Anway about the mulch. The liability insurance company is very, very happy because it carries a hefty million-dollar liability in the mulch itself. Mr. Miller asked if it was a rubber or natural mulch. Dr. McCaudy responded that it was wood mulch that still releases from her understanding, mildew and mold. They are from Harrison, Ohio. Mr. Miller commented that it seemed odd to have to go that far to get it. Dr. McCaudy agreed and the only other companies that quoted were from Dayton, New Albany and Streesboro. Mr. Miller asked to confirm that no local companies could support that. Dr. McCaudy responded that there were no local companies.
ITEM 25. Approval to purchase Surface devices for teacher/classroom upgrades from CDW-G
It is recommended that approval be granted to purchase Surface devices for teacher/classroom work station upgrades from CDW-G for a total cost of $320,403.30 to be used in Fremont City Schools for educational purposes. This is a FMS Contingency Fund, Permanent Improvement Fund, Casino Fund and Medicaid Fund expenditure.
ITEM 26. Approval to enter into an agreement with Zaiser Communications
It is recommended that approval be granted to enter into an agreement with Zaiser Communications to provide labor and equipment to replace the sound system at Don Paul Stadium at Harmon Field for a total cost of $32,900.00. This is a Permanent Improvement expenditure.
ITEM 27. Approval to purchase lockers from Buckeye Commercial Furniture
It is recommended that the Board approves the purchase of plastic composite lockers for the varsity swim locker rooms at Fremont Ross High School from Buckeye Commercial Furniture for a total cost of $11,864.00. This is a Permanent Improvement expenditure.
ITEM 28. Approval to purchase mulch from David Williams & Associates
It is recommended that approval be granted to purchase playground mulch for six elementary buildings from David Williams & Associates for a total cost of $9,870.00. This is a General Fund expenditure.
Ayes: Chapman, Laird, Garza, Miller, Gorobetz Motion carried. 5-0 Fremont City Schools Regular Meeting – Page 30 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 139-16 OTHER MATTERS – ITEMS 29, 30, 31, 32, 33, 34, AND 35
Ms. Laird, seconded by Ms. Garza, made the motion to approve other matters – Items 29, 30, 31, 32, 33, 34, and 35.
Mr. Miller asked if there was anything significant with the bus routes that should be brought to their attention. Dr. McCaudy responded no and that she was pleased with the time of the pickup and time for drop off for the kids. She believes that they only have one student that has the longest route of an hour versus last year, which was an hour and seven minutes.
ITEM 29. Approval of bus routes for 2016-2017
It is recommended that the Board approves the 2016-2017 bus routes.
ITEM 30. Approval of the following foreign exchange students
It is recommended that the Board accepts the following foreign exchange students for attendance at Ross High School during the 2016-2017 school year with waiver of tuition fees. Student’s Name Country Organization Host Family Julina Emde Germany YFU Doug & Debbie Cheek Soyoung Kim South Korea YFU Doug & Debbie Cheek
ITEM 31. Approval to use Little Giant logo
It is recommended that the Board allows Roxanne Price to use the Little Giant logo in her book titled, “A Little Book about Big Bullies”.
ITEM 32. Approval of advertisements at Don Paul Stadium at Harmon Field and Ross High School Gymnasium
It is recommended that the Board approves the following advertisements at Don Paul Stadium at Harmon Field and Ross High School Gymnasium for the 2016-2017 school year:
Advertisement Location University of Toledo Hayes Street Stadium Miller Street Stadium Richard Binau East Wall Gymnasium The Motorists Insurance Group
ITEM 33. Approval of Ross High School girls’ golf team to Ottawa Lake, Michigan
It is recommended that the Board approves the Ross High School girls’ golf team’s trip to Ottawa Lake, Michigan on August 18, 2016 for a scheduled athletic contest with Sylvania Southview High School and Anthony Wayne High School.
Fremont City Schools Regular Meeting – Page 31 August 15, 2016
RECOMMENDATIONS OF THE SUPERINTENDENT
MOTION 139-16 OTHER MATTERS – ITEMS 29, 30, 31, 32, 33, 34, AND 35 (cont.)
ITEM 34. Approval of Ross High School boys’ golf team to Temperance, Michigan
It is recommended that the Board approves the Ross High School boys’ golf team’s trip to Temperance, Michigan on September 28, 2016 for a scheduled athletic contest with Whitmer High School.
ITEM 35. Approval of revised Regulation IICA-R-2-Field Trips (Second Reading)
It is recommended that the Board of Education approves revised Regulation IICA-R-2 – Field Trips (see attached).
Ayes: Laird, Garza, Chapman, Miller, Gorobetz Motion carried. 5-0
SECOND HEARING OF THE PUBLIC None
BOARD MEMBER COMMUNICATIONS AND INFORMATION REQUESTS Ms. Laird – She commented that her son received one of the student calls to the graduates and it went really well. She happened to be in the car when he got the call so the student did a great job. He was very impressed with them being proactive and it worked out great. She congratulated Morgan Waggoner. She has been in the newspaper for her swimming accomplishments and that is really terrific. She really appreciates the local churches, the civic organizations and everybody that does the supply giveaways and those kinds of things. There is an event coming up if anybody is available. She mentioned that they might be familiar with Burel’s BBQ. Justin Burel is a very small business owner in town and it is tough for small business owners. When they do something charitable she thinks that it is particularly noticeable especially what he is doing this coming Sunday. Where his food truck is normally located, he is having a Big Burel’s BBQ Block Party and the monies raised is going to help families cover the cost of extracurriculars for students. He will be having a dunk tank, some local celebrities and some silent auction items. She thinks that is really, really neat that he is doing that. Mr. Gorobetz commented that he has really excellent barbeque chicken there and Ms. Laird agreed. Ms. Garza – She thanked Dr. McCaudy for all of the work that she has put into the beginning of the year orientations and also the organization of the levy preparations. Ms. Chapman – She echoed the same sentiment about the levy committee. The work that is being done by those individuals is greatly appreciated. She had the pleasure of serving lunch for the Purple and White Delights at Little Bark. Some days it was really, really rowdy in there. Mary, who served every day, bless her dear heart. She had only done it one day a week and has a very great appreciation for what Mary had done daily. She is a rock star. She was glad that she was able to do that though and the kids were fun. It is a great program. Mr. Miller – He mentioned that he had not done the Delights this year and thought that they were wrapped up. Dr. McCaudy confirmed that they were. He was able to help out last year with Michaeleen a couple of times and it is impressive. What he discovered was that they not only appreciated the food, but they also just want the conversation and interaction. It is great to hear that the local organizations are picking that up and
Fremont City Schools Regular Meeting – Page 32 August 15, 2016
BOARD MEMBER COMMUNICATIONS AND INFORMATION REQUESTS (cont.) able to offer some interaction with one another and things to do throughout the summer. There is a lot going on with the schools. It is great to see everything and looks like it is organized. There is a lot of activity that as a lot of people may not know, through the summer. It will be a busy fall even without the levy, but will be a busier fall with the levy so there will be a lot going on. He had the opportunity to sit in on the Sandusky County Soil and Water Conservation Awards Banquet. Fremont Ross came in first in one category and came in second in another. Unfortunately, there was not a student or team there to receive those awards but it was nice to hear that the School District did first and second place in a couple of the categories and that the County Soil and Water Conservation had set up some kind of program for our students to get involved with. He guessed that it was FFA. Dr. McCaudy asked if it was recycling. Mr. Miller responded that he was not sure but did not think it was. One of his thoughts were Field Preparation. He did not want to misquote anything that was done but thought it might be worth it to make that known. He had left the program at home. He will take a photo of it and send it to the Board. He has a student in his house and he always looks forward to that. The Sales Tax Relief Day is always a nice added piece for anybody who has a student. He was not able to make it this year but his wife and daughter went out shopping and it must be an annual event because they said the stores were busy. He is looking forward to the new year that is coming and it is fast approaching upon them. He thanked everyone for their efforts. Mr. Gorobetz – He said that there was an incredible amount of work that was done this summer here to prepare for the school year in addition to all of the work preparing for the campaign. The Student Services Department was short-handed for probably half of the summer. He asked Dr. McCaudy how she did it. She responded that she did not take one vacation day this summer. Her vacation days were spent at home working and it was one heck of a summer that she chooses not to repeat. He commended the team effort and said that it takes an immense amount of preparation that must be done in the summer time. People in the community don’t really realize this and they think that school people don’t do anything in the summer; but it is the most difficult time of the year and they were short-handed. It was a great deal of preparation in a variety of areas. He congratulated them as they move forward in a positive direction.
MOTION 140-16 RESOLUTION FOR EXECUTIVE SESSION (O.R.C. 121.22)
Ms. Garza, seconded by Mr. Miller, made the motion to enter into executive session (O.R.C. 121.22).
Resolution for Executive Session (O.R.C. 121.22)
WHEREAS, as a public board of education, the Fremont City School District Board of Education may hold an executive session only after a majority of a quorum (or, in the case of item O, below, a unanimous quorum) of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:
A. To consider the appointment of a public employee or official.
B. To consider the employment of a public employee or official.
C. To consider the dismissal of a public employee or official.
D. To consider the discipline of a public employee or official.
E. To consider the promotion of a public employee or official.
F. To consider the demotion of a public employee or official. Fremont City Schools Regular Meeting – Page 33 August 15, 2016
MOTION 140-16 RESOLUTION FOR EXECUTIVE SESSION (O.R.C. 121.22) (cont.)
G. To consider the compensation of a public employee or official.
H. To consider the investigation of charges or complaints against a public employee, official, licensee, or student.
I. To consider the purchase of property for public purposes.
J. To consider the sale of property at competitive bidding.
K. To confer with an attorney for the Board concerning disputes involving the Board that are the subject of pending or imminent court action.
L. To prepare for, conduct, and/or review negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.
M. To consider matters required to be kept confidential by federal law or regulations or state statutes.
N. To discuss details relative to the security arrangements and emergency response protocols for the Board.
O. To discuss confidential information related to an application for economic development assistance, or negotiations with other political subdivisions related to the application, as executive session is necessary to protect interests of the applicant or related expenditure of public funds. (Unanimous vote required.)
NOW, THEREFORE, BE IT RESOLVED that the Fremont City School District Board of Education does hereby declare its intention to hold an executive session on items B_ as listed above.
Ayes: Garza, Miller, Chapman, Laird, Gorobetz Motion carried. 5-0
MOTION 141-16 ADJOURNMENT
Ms. Laird, seconded by Mr. Miller, made the motion to adjourn the regular board meeting at 8:40 p.m.
Ayes: Laird, Miller, Chapman, Garza, Gorobetz Motion carried. 5-0 ------APPROVED: ______President
Date: ______Treasurer