Resources and Transformation Directorate Legal and Democratic Services Cumbria House 107-117 Botchergate, Carlisle, Cumbria CA1 1RD Tel 01228 606060 Email [email protected]
1 March 2017
To: The Chair and Members of the County Council Local Committee for Allerdale Agenda
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
A meeting of the County Council Local Committee for Allerdale will be held as follows:
Date: Thursday 9 March 2017 Time: 10.00 am Place: Room 1, Moorclose Community Centre, Needham Drive, Moorclose, Workington, CA14 3SE
Dawn Roberts Corporate Director – Resources and Transformation
Group Meetings:
Labour: 8.45 am Conservative: 8.45 am
Enquiries and requests for supporting papers to: Nicola Harrison Direct Line: 01228 226906 Email: [email protected]
This agenda is available on request in alternative formats
Serving the People of Cumbria MEMBERSHIP
Labour (7) Conservative (6) Mrs C Tibble Mr EW Nicholson (Chair) Mr G Humes Mr DS Fairbairn Mr AL Barry (Vice-Chair) Mr A Kennon Mr KA Little Mr AJ Markley Lord R Liddle Mr J Lister Ms C McCarron-Holmes Mr A Bowness Mr A Clark
West Cumbria Independent (2) Independent (1)
Mr JS Holliday Mr A Lysser Mrs M Rae
ACCESS TO INFORMATION
Agenda and Reports
Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting.
The agenda and Part I reports are also available on the County Council’s website – www.cumbria.gov.uk
Background Papers
Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to Legal and Democratic Services at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday. A G E N D A
PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
1 APOLOGIES FOR ABSENCE
To receive any apologies for absence.
2 DECLARATION OF INTERESTS
Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises
1 Details of any employment, office, trade, profession or vocation carried on for profit or gain.
2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority
(a) Under which goods or services are to be provided or works are to be executed; and
(b) Which has not been fully discharged.
4 Details of any beneficial interest in land which is within the area of the authority.
5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.
6 Details of any tenancy where (to your knowledge)
(a) The landlord is the authority; and
(b) The tenant is a body in which you have a beneficial interest.
7 Details of any beneficial interest in securities of a body where
(a) That body (to your knowledge) has a place of business or land in the area of the authority; and (b) Either –
(i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class. In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.
Note
A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).
3 EXCLUSION OF PRESS AND PUBLIC
To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.
4 PUBLIC PARTICIPATION
Mrs H Harrington will attend the meeting under Public Participation, regarding the volume of traffic on the A597.
5 MINUTES
To confirm the minutes of the last meeting held on 18 January 2017 (copy enclosed). (Pages 7 - 18)
Executive Business
6 LOCAL COMMITTEE DEVOLVED BUDGET 2016-2017 MONITORING REPORT HIGHWAYS BUDGET
[Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Economy and Highways (copy enclosed) (Pages 19 - 26)
7 LOCAL COMMITTEE DEVOLVED HIGHWAYS REVENUE BUDGET ALLERDALE 2017/18
[Electoral Divisions: All Allerdale] To consider a report from the Corporate Director – Economy and Highways (copy enclosed) (Pages 27 - 30)
8 HIGHWAYS DEVOLVED CAPITAL PROGRAMME FOR ALLERDALE 2017/18
[Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Economy and Highways (copy enclosed) (Pages 31 - 36)
9 HIGHWAYS AND TRANSPORT WORKING GROUP MINUTES
[Electoral Divisions: All Allerdale]
To receive the Minutes of the meeting of the Highways and Transport Working Group held on 10 February 2016 (copy enclosed). (Pages 37 - 40)
10 AREA MANAGER REPORT
[Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Health Care and Communities (copy enclosed) (Pages 41 - 64)
11 STRATEGIC GRANT MONITORING REPORT: INSPIRA WHEELS 2 WORK
[Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Health Care and Communities (copy enclosed) (Pages 65 - 70)
12 MEMBERS DIVISIONAL ALLOWANCES
[Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Health Care and Communities (copy enclosed) (Pages 71 - 110)
13 ALLERDALE CHILDREN & YOUNG PEOPLES WORKING GROUP
[Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Health Care and Communities (copy enclosed) (Pages 111 - 114)
14 STRATEGIC GRANTS [Electoral Divisions: All Allerdale]
To consider a report from the Corporate Director – Health Care and Communities (copy enclosed) (Pages 115 - 120)
Non Executive Business
15 ACTIONS ARISING FROM PREVIOUS MEETINGS
[Electoral Divisions – All Allerdale ]
To consider a report by the Area Support Manager (copy enclosed).
This report updates the Committees on actions arising from previous meetings. (Pages 121 - 122)
16 LOCAL COMMITTEE CHAIRS AND LEADERSHIP
To receive the Minutes of the Local Committee Chairs and Leadership meetings held on 8 November 2016 and 26 January 2017 (copies enclosed). (Pages 123 - 142)
17 CHILDREN'S CHAMPION UPDATE
To receive a verbal update from the Committee’s Children’s Champion
18 VERBAL REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES
Members representing Allerdale Local Committee are invited to report back verbally on recent meetings they may have attended.
19 DATES OF FORTHCOMING MEETINGS
The next meeting of the Committee will be held on 25 April 2017 at 10.00 at Moorclose Community Centre, Workington at 10.00am Agenda Item 5
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Minutes of a Meeting of the County Council Local Committee for Allerdale held on Wednesday, 18 January 2017 at 10.00 am at Cumberland Suite, Wigton Market Hall, Wigton, Cumbria, CA7 9AA
PRESENT:
Mr EW Nicholson (Chair)
Mrs C Tibble Mrs M Rae Mr AL Barry (Vice-Chair) Mr J Lister Mr DS Fairbairn Mr A Bowness Mr JS Holliday Mr A Lysser Mr A Kennon Ms C McCarron-Holmes Mr KA Little Mr A Clark Mr AJ Markley
Also in Attendance:-
Mr K Melville - Area Highways and Transport Manager Ms L Shaw - Area Manager - Allerdale Mr A Shields - Parking Manager Miss A Sykes - Highways Network Manager
PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS
81 APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr G Humes and Lord R Liddle
82 DECLARATION OF INTERESTS
Mr D Fairbairn declared a non pecuniary interest in Agenda item 11 Area Manager Report as he currently was a member of the Boards of Age UK and Active Cumbria.
83 EXCLUSION OF PRESS AND PUBLIC
RESOLVED, that the press and public be not excluded from the meeting during consideration of any items of business on the agenda.
84 PUBLIC PARTICIPATION
7 Mr David Greenwell had attended the meeting to present the following Petition:
We the undersigned who are residents of Lonsties and Chestnut Hill find the speed of traffic on Chestnut Hill intolerable and dangerous. We demand speed cameras to be positioned on Chestnut Hill between upper and lower junctions at Lonsties to permanently calm the traffic to a legal speed on Chestnut Hill in both directions.
Mr Greenwell stated that the Police had acknowledged speeding problems and a permanent solution was required for the safety of local residents. In the past 12 months, accidents had required the attendance of the air ambulance, ambulances and there had been road closures. There were gaps in the hedgerows and debris on the road due to accidents. All residents had signed the petition in addition to 22 who had signed the online petition.
Mr Greenwell showed a short video to the Committee of residents of the area which outlined the problems they were encountering such as:
The pavements were narrow which made it dangerous as residents had to walk on the road It was too dangerous to walk and cycle in a location deemed to be a tourist area There had been near misses at both ends of Lonsti Elderly residents had difficulties entering and exiting their driveways due to the speed of traffic on the road Traffic was too fast for pensioners to cross the road to the bus stop
The Local Member, Councillor Lysser addressed the Committee, stating that for 7 years, the Town Council had tried to secure a resolution to the speeding problem which had included the Police assessing speeding. There were a lot of children in the area and traffic calming was supported by the Police. Councillor Lysser urged the Committee to take action before there was a fatality.
In response, the Chair thanked Mr Greenwell for his presentation and advised him of the following:
An item would be added to the agenda for the next CRASH (Casualty Reduction and Safer Highways) meeting to discuss traffic speeds on Chestnut Hill in detail. CRASH was a multi-agency meeting between various parties, including Cumbria Constabulary, Cumbria Fire and Rescue Service and Cumbria County Council Highways representatives.
It was standard procedure to bring speeding matters to the group to ensure a joint approach was reached. Traffic surveys were likely to be arranged to determine vehicle volume and speeds, after which enforcement could be arranged, and if required, engineering measures considered.
85 MINUTES
2 8 RESOLVED that, the minutes of the meeting held on 2 November 2016 be confirmed as a correct record and signed by the Chair.
86 LOCAL COMMITTEE DEVOLVED BUDGET 2015/16 MONITORING REPORT - HIGHWAYS BUDGET
A report was received from the Corporate Director – Economy & Highways on the Local Devolved Budget 2016-2017 Monitoring Report Highways Budget. The Report presented the Highways Devolved Budget Finance Report combined with the Highways Programme Progress Report.
The Highway Network Manager guided members through the report, highlighting that the projected overspend for the Highways Devolved Revenue Budget would be rectified once a budget reallocation had been undertaken.
The Officer was congratulated on the excellent management of the budget.
RESOLVED that,
1. The budget allocations for 2016-17 and the commitments and expenditure recorded in Appendices 1 & 2 be noted
2. The Highways Devolved Revenue budget is currently projecting a £2,102 overspend at this stage of the financial year and that flood recovery costs of £205,766 currently sitting within the budget will be reallocated be noted.
3. The Highways Devolved Capital Budget currently projecting a £7,562 overspend at this stage of the financial year be noted.
4. The Highways Devolved Capital Budget be noted and the highlighted virement of £7,000 from the completed Wigton to Red Dial scheme (QALNPRNAW) to offset the £7,000 2015/16 overspend (QALNPRN00) be agreed.
5. The Highways Devolved Capital Budget be noted and the virements highlighted to fund lighting schemes at Victory Crescent, Maryport and Manor Brow, Keswick be agreed
6. The Highways Capital Budget be noted and the virements of £1,995 from West Street, Wigton (QALNPRNAX) & £31,509 from Wigton to Red Dial (QALNPRNAW) into Minor Carriageway Patching QALNPRN08 to offset the £33,4654 overspend be agreed.
87 HIGHWAYS AND TRANSPORT WORKING GROUP MINUTES
The Minutes from the Allerdale Local Committee Highways Working Group held on 8 December 2016 were presented by the Chair of the Working Group.
3 9 Councillor Markley highlighted the requirement of a cattle grid at Marsh Road, Bowness on Solway in order to stop cattle wandering into the town. He had requested a site visit to the area with the relevant officer to ascertain the future provision of a cattle grid.
RESOLVED that the position be noted
88 PROVISIONAL DEVOLVED CAPITAL PROGRAMME FOR ALLERDALE 2017/18
A Report was considered from the Corporate Director – Economy & Highways on the Provisional Devolved Capital Programme for Allerdale 2017/18. The Report contained provisional proposals for the NPRN, lighting and small scale improvements programme of works for 2017/18 based on forecasted funding allocation of £3,869,000 and a Revenue contribution to Capital of £514,000.
The Highways Network Manager highlighted the key issues for members and advised that the Infrastructure Recovery Programme (IRP) would be brought to the 9 March 2017 Local Committee meeting. Members were advised that the Programme of Works had been prioritised but it was fluid in order that scheme priority could change as and when required; dependent on available budget.
The Programme of Works for 2017/18 would be considered at the Highways Working Group meeting to be held on 10 February 2017 and a definitive list of schemes would be brought back before members at the 9 March 2017 Allerdale Local Committee meeting. Members were encouraged to email the Highways Network Manager with any priority works in their Division that they felt were not covered in the Programme of Works or that they felt required a higher priority.
Members welcomed the new visual presentation of the Programme of Works and were encouraged to consider that any additionally requested schemes would need to adhere to strict criteria and the reprioritisation of schemes could have implications on other schemes being carried out.
RESOLVED that, the provisional Devolved NPRN Programme of Works for 2017/18 be approved in principle for design and subsequent implementation subject to final funding approval in 2017/18.
89 LIGHTING WORKS – VICTORY CRESCENT, MARYPORT & MANOR BROW, KESWICK
A Report was considered from the Corporate Director – Economy and Highways informing the Local Committee of required Street Lighting Works at Victory Crescent, Maryport and Manor Brow, Keswick, and the deferral of lighting works at Highfield Close, Cockermouth and Grange Park, Keswick.
The Highways Network Manager informed the Committee of the reasons for the requirement of lighting work in the two areas. The member for Seaton informed the
4 10 Committee that the greatest number of complaints she received related to lighting. She questioned why there was an under spend in the budget when lighting improvement was still required in some locations.
Discussion took place on the provision of LED lighting in a number of Divisions and Councillor Holliday commented on the poor and unsuitable lighting in his division. The Highways Network Manager clarified that a Safety Audit had been undertaken and any areas with insufficient lighting had been rectified using LED Column lighting. She undertook to liaise with Councillor Tibble after the meeting to address any lighting issues and the Cabinet Member Highways and Transport undertook for staff to carry out a safety check in areas raised by Councillor Holliday.
The Chair was thanked by Councillor McCarron Holmes for allowing the virement of money from his budget to enable the works to be carried out in her division.
RESOLVED that,
1. The lighting works at Victory Crescent, Maryport be progressed and the lighting works at Highfield Close, Cockermouth be deferred until the 2017/18 financial year. 2. Lighting works at Manor Brow, Keswick be progressed and the lighting works at Grange Brow, Keswick be deferred until the 2017/18 financial year.
90 PARKING SERVICES UPDATE
A Report was considered from the Corporate Director – Economy and Highways providing and update to Members on the enforcement of on-street parking in the Allerdale Local Committee area.
The Parking Manager introduced the report and advised that it was an analysis of the first 6 months of the current financial year, indicating that he would circulate the October to December 2016 figures relating to Penalty Charge Notices issued to the Committee.
Parking in the vicinity of schools was raised by a number of members, specifically relating to parking in front of dropped kerbs, parking on double yellow lines and the lack of consideration given to ample parking when extending schools. The Parking Manager requested that any schools with parking problems be brought to his attention for further investigation. Actions to stop parking in specific locations in Silloth were outlined by Councillor Markley.
Members requested that hot spot areas for illegal parking were identified as it was raised by a member that residents in his division felt unfairly targeted for their parking habits.
Councillors McCarron Holmes and Rae requested meetings with the Parking Team Leader in their Divisions to draw a number of issues to their attention. The Parking Manager undertook to arrange the meetings.
5 11 It was confirmed by the Parking Manager that the Parking Service anticipated a balanced budget at the end of the financial year
RESOLVED that,
1. the report be noted. 2. The Parking Manager be informed of any ongoing issues with enforcement and parking management in member divisions so that they can be considered when making improvements to the service. 3. September to December 2016 figures for the number of Penalty Charge Notices issued be circulated to the Committee 4. Meetings be arranged between relevant parking staff and Councillors McCarron Holmes and Rae to address parking issues in their Division. 5. Members be informed of ‘hot spot’ parking areas in their Divisions.
91 AREA MANAGER REPORT
A Report was considered from the Corporate Director – Health Care and Communities which provided Members with an update on agreed actions and activity within Allerdale and set out the budget for 2016/17 with expenditure and commitments up to the end of November 2016.
The Area Manager guided members through the report highlighting further meetings to consider Area Planning which members would be invited to and further information was provided on Active Cumbria which had been requested at the previous meeting of the Local Committee. The Area Manager undertook to email all members with the names of all schools that had been invited to take part in the 100 Mile Challenge programme.
An explanation was provided by the Area Manager on the role of the officer involved in Integrated Offender Management /Jigsaw following a query from a member who understood that the County Council’s Youth Offending team performed this role in the service area.
RESOLVED that,
1. The expenditure to 30th November 2016 from the 2016-17 budget be noted.
2. The activity in relation to area planning that had taken place since the last meeting of the Local Committee be noted.
3. The ongoing flood recovery work in Allerdale and the support for resilience activity be noted.
4. The recent activity around Health and Wellbeing across Allerdale be noted.
5. The initiatives and locations of activity undertaken by Active Cumbria across Allerdale be noted.
6 12
6. The recent activity within the library service across Allerdale be noted.
7. A list of all schools invited to take part in the 100 Mile Challenge be circulated to the Committee
92 STRATEGIC GRANTS
A Report was considered from the Corporate Director – Health, Care and Communities outlining the details of the grant application made by Cumbria Youth Alliance (CYA) for £15,000 towards supporting the provision and development of the ‘Friday Night Project’ across the Allerdale area. The Report also updated the Local Committee on the work of the Strategic Grants Panel held on 19 October 2016.
It was moved by Councillor Lysser and seconded by Councillor Clark that £15,000 be awarded to Cumbria Youth Alliance to continue to develop the ‘Friday Night Project’ Schemes across Allerdale from the universal Youth and 0 -19 budgets. Members supported the proposal, however, it was requested that detailed figures were provided to the Committee’s 9 March 2017 meeting regarding how the funding would be used to support the 9 youth delivery organisations, in terms of the number of young people benefitting from or attending sessions and the time period the figures related to.
It was clarified by the Area Manager that this was one payment to cover the period 1 January to 31 December 2017 and that if the funding was not used or was only partially used by Cumbria Youth Alliance, then it could be returned to the County Council and a report would be presented to the Committee on the matter.
RESOLVED that,
1. £15,000 be awarded to Cumbria Youth Alliance to continue to develop the ‘Friday Night Project’ Schemes across Allerdale from the Universal Youth and 0 -19 budgets. 2. Members noted the work of the Strategic Grants Panel at its meeting on 19 October 2016. 3. Detailed figures to be provided to the Committee’s 9 March 2017 meeting regarding how the funding would be used to support the 9 youth delivery organisations across Allerdale
93 MEMBER DIVISIONAL ALLOWANCES
A Report was received from the Corporate Director – Health, Care and Communities setting out the schemes that had been proposed from Members Divisional Allowances since the last meeting of the Local Committee and sought approval from this Local Committee.
7 13 The Area Manager presented the report outlining the schemes identified by Members to be funded from their Divisional Allowances. It was noted that Machinery Restoration project funding would be awarded to Abbeytown Parish Council, not Holme Abbey Parish Council as indicated in the report. She advised that the allocation of funding for books for a new reading scheme at Beckstone Primary School was an enhancement to the School Library Service and all members of the Committee could replicate it in their Divisions, using their Allowances.
RESOLVED that,
1. In respect of the electoral division revenue scheme fund for Cockermouth South, £122 be decommitted from the Greysouthen Parish Council history project due to an underspend.
2. In respect of the electoral division revenue scheme fund for Dearham and Broughton, £1,611 be allocated to Gilcrux Parish Council towards the replacement of 6 benches within the Parish.
3. In respect of the electoral division revenue scheme fund for Cockermouth South, £2,249 be allocated to Little Clifton Parish Council towards play equipment.
4. In respect of the electoral division revenue scheme fund for Dearham and Broughton, £1,000 be allocated to Oughterside School towards additional school library books.
5. In respect of the electoral division revenue scheme fund for Dearham and Broughton, £2,000 be allocated to Oughterside and Allerby Parish Council towards replacing the heating system at Prospect Village Hall.
6. In respect of the electoral division revenue scheme fund for Maryport South, £2,658 be allocated to St. Columba’s Church towards re-wiring of the electrics.
7. In respect of the electoral division revenue scheme fund for Solway Coast, £500 be allocated to Holme Abbey Parish Council towards the renovation of historical agricultural equipment to be displayed in Silloth.
8. In respect of the electoral division revenue scheme fund for Solway Coast, £500 be allocated to Silloth Festivals towards the staging of a new Silloth Comedy Festival.
9. In respect of the electoral division revenue scheme fund for Bothel & The Wharrels, £1,000 be allocated to Above Derwent Flood Group towards equipment and production of a newsletter.
10. In respect of the electoral division revenue scheme fund for Seaton, £528 be allocated to Camerton Parish Council towards a new parish notice board.
8 14 11. In respect of the electoral division revenue scheme fund for Harrington, £999 be allocated to Beckstone Primary School towards new reading scheme books.
12. In respect of the electoral division revenue scheme fund for St Michael’s, £1,050 be allocated to the League of Friends of Workington Infirmary towards drinking bottles for patients with dexterity difficulties.
13. In respect of the electoral division revenue scheme fund for Solway Coast, £2,000 be allocated to Silloth Town Council towards the purchase of environmental maintenance equipment.
14. In respect of the electoral division revenue scheme fund for Aspatria, £1,715 be committed to Allonby Parish Council towards the supply and installation of play equipment.
15. The remaining balances of the individual Member Divisional Allowances be noted.
94 CHILDREN AND YOUNG PEOPLE'S WORKING GROUP
A Report was considered from the Corporate Director – Health, Care and Communities providing Members with an update from the last meeting of the Children and Young People’s Working Group held on 13 October 2016.
The Chair of the Working Group presented the report, which was welcomed by the Committee and Councillor Fairbairn was pleased to announce that he had secured passes from Wigton Pool for the use of Children Looked After.
RESOLVED that the work of the Children and Young People’s Working Group be noted
95 REVIEW OF LIBRARY OPENING HOURS - ALLERDALE
A Report was considered from the Corporate Director – Health Care and Community Services which provided information on and asked Allerdale Local Committee for approval of a 10.5% reduction of opening hours across the Allerdale Library network.
The Area Manager presented the report in detail highlighting all of the consultation work that had taken place. She was congratulated on the work undertaken and it was highlighted by a number of members that everything possible had been done to keep libraries open in Allerdale which was to be commended. It was moved by Councillor Lysser that the proposal as set out in the report be implemented.
Councillor Tibble stated that she felt Seaton library should be kept open on Saturday mornings as footfall was not significantly less than that during the week. She had reviewed the feedback forms from the Consultation and it had become apparent to
9 15 her that there was a need for the service on a Saturday morning. She did not consider Workington to be a viable option for Saturday morning library provision. It was moved by Councillor Tibble that that the proposal as set out in the report be implemented with the addition of Seaton library opening on alternate Saturday mornings.
It was noted by the Committee that Aspatria’s library had been closed since May 2015 due to a lack of staff but it would now be opened as staffing patterns had been rearranged and would now close only at lunchtimes.
Further discussion ensued on the proposal to include the opening of Seaton library on alternate Saturdays, however the Area Manager explained if Seaton was kept open then this could be challenged by residents in other areas who wanted to keep their library open, additionally, the provision of part time staff on a Saturday would not be possible as it would result in ad hoc closures which was the reason for the review of library opening hours in the first instance. It was raised by a member that there were 6 libraries open on a Saturday and Workington library (which was 1.5 miles away from Seaton) was open until 2pm on a Saturday and therefore there were alternatives in place for Seaton residents on a Saturday morning.
Councillor Tibble withdrew her motion from the floor and the motion proposed by Councillor Lysser was seconded by Councillor Barry. Following a vote, it was, by affirmation of the Committee,
RESOLVED that, the adjustments in opening hours in the seven identified libraries in Allerdale be approved.
96 ACTIONS ARISING FROM PREVIOUS MEETINGS
The report from the Area Manager updating the Committee on actions arising from previous meetings was received.
It was confirmed that the Inspira Wheels to Work report on the outcomes of the project would be brought to the 9 March 2017 meeting.
97 CHILDREN'S CHAMPION UPDATE
The Committee’s Children’s Champion did not have anything to report on this occasion.
98 VERBAL REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES
Members representing Allerdale Local Committee reported on recent outside bodies meetings they had attended.
10 16 Councillor Tibble provided an update (as she was Chair) on what would be considered by the Cumbria Police and Crime Panel at its meeting to be held on 23 January 2017. It was requested that Councillor Tibble ascertain how many officers had been transferred to Carleton Hall, Penrith from their Divisions.
Councillor Tibble raised that she had not been invited to the Iggesund meetings and Councillor Holliday advised that he had not been invited to the recent CRASH meeting.
Councillor Markley reported on the work he had been involved in at the Port of Workington, his work with the vessel for the Inshore Fisheries Conservation Area that was now in use and that the budget had been reduced from £3m to £1m
Councillor Fairbairn reported on the wetlands work undertaken at the Solway AONB and that volunteers were being sought to undertake further work for the organisation.
The meeting ended at 12.15 pm
11 17 This page is intentionally left blank Agenda Item 6
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 09 March 2017
From: Corporate Director – Economy and Highways
LOCAL COMMITTEE DEVOLVED BUDGET 2016-2017 MONITORING REPORT HIGHWAYS BUDGET
1.0 EXECUTIVE SUMMARY
1.1 This report presents the Highways Devolved Budget Finance report combined with the Highways Programme Progress report, as detailed in the attached appendices.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Local Committee’s 2016-17 proposed Cash Limited Budget was informed to Cabinet on 18th February 2016. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets.
2.2 The latest Highways Devolved Revenue budget is £1,152,861
2.3 The latest Highways Devolved Capital budget is £4,513,000
3.0 RECOMMENDATION
3.1 That Local Committee note the budget allocations for 2016-17 and the commitments and expenditure recorded in Appendices 1 & 2.
3.2 That Local Committee note that the Highways Devolved Revenue budget, attached as Appendix 1, is currently projecting a £2,102 overspend at this stage of the financial year. There are flood recovery costs of £206,300 currently sitting within this budget, which will be reallocated.
19 3.3 That Local Committee note that the Highways Devolved Capital Budget, attached as Appendix 2, is currently projecting a £8,013 overspend at this stage of the financial year.
4.0 BACKGROUND
4.1 The attached appendices give details of budget allocations by project and expenditure and progress to date.
4.2 The Highways Devolved Revenue budget is showing a £2,102 overspend at this stage of the financial year (Appendix 1). There are flood recovery costs of £206,300 currently sitting within this budget, which will be reallocated.
4.3 The Highways Devolved Capital budget (Appendix 2) is showing a £8,013 overspend at this stage of the financial year.
5.0 OPTIONS
5.1 The Local Committee may decide to vire money between budgets which are devolved to it, or decide not to, noting that the Local Committee is not able to vire money from capital budgets to revenue budgets.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The Local Committee Highways budgets for 2016/17 as indicated were approved by Council in February 2016. It is for Local Committee to allocate devolved budgets to specified programmes of work and to advise on the allocation of the non-devolved capital budget to specified programmes of work.
6.2 Local Committee could take decisions that would commit existing budgets against future expenditure. Any decision to change existing allocations or enter into further commitments would need to have regard to the forecast expenditure position as set out in the report.
6.3 Highways 2016/17 Revenue budget is £1,152,861 against which forecast spend is £1,154,963 presenting an overspend of £2,102. There are flood recovery costs of £206,300 currently sitting within this budget, which will be reallocated.
6.4 Highways 2016/17 Capital budget is £4,513,000 against which Forecast spend is currently forecasted to be £4,521,013 presenting an overspend of £8,013
7.0 LEGAL IMPLICATIONS
7.1 The Local Committee is permitted in the Constitution (Part 5 (10.1) ) to transfer money between budgets in its delegated responsibility within the
20 limitations of the guidance set by Cabinet and or Council regulating the use of such funds
8.0 CONCLUSION
8.1 At this stage of the financial year the Devolved Highway Revenue budget is projecting a £2,102 overspend. There are currently flood recovery costs of £206,300 sitting within this budget, but these are to be reallocated.
8.2 At this stage of the financial year the Devolved Highways Capital budget is projecting an overspend of £8,013
Dominic Donnini Corporate Director – Economy and Highways
February 2017
APPENDICES
Appendix 1 – Devolved Highways Revenue Budget 2016/17 Appendix 2 – Devolved Highways Capital Budget 2016/17
Electoral Division(s): All Allerdale
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
Council meeting of 18 February 2016 – Agenda item 12 (Appendix G) Allerdale Local Committee 18 January 2017 - Agenda Item 8
21 CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Amber Sykes Tel: 01946 506599 e-mail address [email protected]
22 Appendix 1 - Devolved Highways Revenue Budget 2016/17 Totals to the end of January Allerdale Block Category Revised Budget Actual Forecast Variance Comments 1. Better Highways BH - Out of Hours 0 0 1. Better Highways BH - Teams 445,008 336,637 465,008 20,000 1. Better Highways Total 445,008 336,637 465,008 20,000 2. Programmed Maintenance Cleansing 192,000 134,832 192,000 0 2. Programmed Maintenance Road Marking Maintenance 70,000 12,435 50,000 (20,000) 2. Programmed Maintenance Verge Maintenance 99,853 101,806 101,955 2,102 2. Programmed Maintenance Total 361,853 249,073 343,955 (17,898) 3. Lighting Lighting and Signs 300,000 255,771 300,000 0 3. Lighting Traffic Signal Maintenance 31,000 17,646 31,000 0 3. Lighting Total 331,000 273,417 331,000 0 23 4. Flooding Floods - Recovery 0 184,752 0 0 Flood Recovery costs to be moved 4. Flooding Floods - Response 0 21,547 0 0 Flood Recovery costs to be moved 4. Flooding Total 0 206,300 0 0 5. Other Other 15,000 498 15,000 0 5. Other Total 15,000 498 15,000 0
Grand Total 1,152,861 1,065,925 1,154,963 2,102 This page is intentionally left blank Appendix 2 - Devolved Highways Capital 2016/17 Totals to the end of January Allerdale Project Code + Description Electoral DivisionBudget (£) HIMS Gross YTD Forecast (£) Forecast Variance RAG Status Comment Commitment Payments (£) QALADDL00 Budget Holding / unallocated Various 606,000 438,789 438,789 606,000 0 Ongoing On Site QALHTBSAM Bowness Sea Wall Solway Coast0 0 0 0 QALNPRN00 Budget Holding / unallocated Various0 0 0 0 0 QALNPRN01 Pre Surface Treatment Patching Various100,000 20,898 40,063 131,000 (31,000) Ongoing Ongoing On Site QALNPRN02 Surface Dressing Various558,000 0 558,060 559,261 (1,261) Complete Complete QALNPRN03 BH Permanent Repairs Various0 0 0 0 0 Complete Complete QALNPRN04 Minor Drainage Works Various460,000 203,948 457,514 477,000 (17,000) Ongoing Complete Awaiting Final Costs QALNPRN05 Minor Footway Patching Various0 0 0 0 0 Complete Complete QALNPRN06 Column replacement Various0 0 0 0 0 Complete Complete QALNPRN07 Review of Traffic Regs Various0 0 0 0 0 Complete Complete QALNPRN08 Minor Carriageway Patching Various386,040 212,151 289,999 430,000 (43,960) Ongoing Ongoing On Site QALNPRNAA Drainage Repairs Various0 0 (150) 0 0 Complete Complete QALNPRNAB Minor Str Maint - BH Various0 0 0 0 0 Complete Complete QALNPRNAC Street Lighting Various0 0 561 0 0 Complete Complete
25 QALNPRNAD Seaton CPT0 0 0 0 0 Complete Complete QALNPRNAE St Michaels CTP St Michaels0 0 0 0 0 Complete Complete QALNPRNAF Minor St Maint Various0 0 (208) 0 0 Complete Complete QALNPRNAG Carlisle Gate Thursby0 0 0 0 0 Complete Complete QALNPRNAH Fell View Cockermouth South0 0 0 0 0 Complete Complete QALNPRNAI Highfield Estate, Cockermouth Cockermouth North0 0 0 0 0 Complete Complete QALNPRNAJ Sub Station West Newton Aspatria0 0 0 0 0 Complete Complete QALNPRNAL Fangs Brow, Loweswater Bothel and Wharrels0 0 0 0 0 Complete Complete QALNPRNAM Cavendish Road, Footway St Johns & Gt Clifton0 0 0 0 0 Complete Complete QALNPRNAN Moorfield Br Moor Footway Maryport South0 0 0 0 0 Complete Complete QALNPRNAO Crown Street, Cockermouth Cockermouth North52,000 51,698 55,708 55,708 (3,708) Complete Complete QALNPRNAP Cavendish Road, Workington St Johns & Gt Clifton0 0 0 0 0 Complete Complete QALNPRNAQ Moorfields Broughton Moor Maryport South0 0 0 0 0 QALNPRNAR Hayton Village Footways Aspatria32,000 30,910 34,063 34,063 (2,063) Ongoing Complete Awaiting Final Costs QALNPRNAS Harriston Village Footways Aspatria41,300 37,587 41,386 41,403 (103) Complete Complete QALNPRNAT Station Street, Keswick Keswick71,400 69,893 71,382 71,382 18 Complete Complete QALNPRNAU Wigton Footways Wigton40,000 30,106 25,693 42,000 (2,000) Ongoing Works Programmed QALNPRNAV Lonsties Footway Keswick67,455 66,679 67,455 67,455 0 Complete Complete QALNPRNAW Wigton to Red Dial Wigton81,491 0 81,511 81,511 (20) Complete Complete QALNPRNAX West Street, Wigton Wigton98,005 0 74,139 74,139 23,866 Complete Complete QALNPRNAY Station Road, Cockermouth Cockermouth North143,498 0 143,623 143,727 (229) Complete Complete QALNPRNAZ Castlegate, Cockermouth Cockermouth North94,922 0 94,922 94,922 0 Complete Complete QALNPRNBA Burns Road, Keswick Keswick98,737 0 98,737 98,737 0 Complete Complete QALNPRNBB Cedar Crescent/Oakland Avenue Maryport North25,000 0 18,410 18,410 6,590 Complete Complete HIMS Gross YTD Forecast Variance Project Code + Description Electoral Division Budget (£) Forecast (£) RAG Status Comment Commitment Payments (£)
QALNPRNBC West Curthwaite Thursby50,000 0 741 45,480 4,520 Ongoing Works Ordered and Programmed
QALNPRNBD Harrington Road, Workington St Michaels73,100 0 73,219 73,219 (119) Complete Complete QALNPRNBE Catherine Street, Maryport Maryport North20,000 0 20,366 20,366 (366) Complete Complete QALNPRNBF Jekinson Place, Loweswater Bothel and Wharrels45,000 0 23,913 23,913 21,087 Complete Complete QALNPRNBG Eaglesfield Cockermouth South41,000 0 40,381 40,670 330 Complete Complete QALNPRNBH A594 to Broughton Moor Dearham & Broghton35,000 0 68,526 68,526 (33,526) Complete Complete QALNPRNBI Udale Street, Workington St Johns & Gt Clifton35,000 0 40,381 40,381 (5,381) Complete Complete QALNPRNBJ Borrowdale Area Keswick80,000 0 771 82,004 (2,004) Ongoing Complete Awaiting Final Costs QALNPRNBK Thwaithaite, Loweswater Bothel and Wharrels45,000 0 47,708 47,708 (2,708) Complete Complete QALNPRNBL Silloth to Moota Various50,000 0 90,595 90,595 (40,595) Complete Complete QALNPRNBM Aspatria to Mealsgate Aspatria40,000 0 1,343 49,000 (9,000) Ongoing Complete Awaiting Final Costs QALNPRNBN Highlaws Area Various60,000 0 915 915 59,085 Ongoing On hold to be moved to next financial year QALNPRNBO North Allerdale Overlays Various81,852 0 81,852 81,852 0 Complete Complete QALNPRNBP Maryport North LSS Maryport North10,000 0 3,247 10,000 0 Ongoing Ongoing QALNPRNBQ Maryport South LSS Maryport South10,000 0 4,146 10,505 (505) Ongoing Ongoing QALNPRNBR Wigton LSS Wigton10,000 0 (808) 11,723 (1,723) Ongoing Ongoing QALNPRNBS Keswick LSS Keswick10,000 0 4,311 10,750 (750) Ongoing Complete Awaiting Final Costs QALNPRNBT Allerdale School Safety Various3,750 0 4,382 4,516 (766) Ongoing Complete QALNPRNBU Allerdale Bus Infrastructure Various5,000 5,602 6,514 6,514 (1,514) Complete Complete QALNPRNBV Allerdale Inclusive Mobility Various10,500 12,097 10,323 12,200 (1,700) Ongoing Ongoing On Site QALNPRNBW Allerdale Disabled Park Bays Various1,000 0 789 789 211 Ongoing Complete
26 QALNPRNBX Allerdale Speed Limit Review Various28,500 16,644 12,453 28,500 0 Ongoing Ongoing QALNPRNBY Allerdale TRO review Various16,000 0 7,397 9,500 6,500 Ongoing Ongoing QALNPRNBZ Allerdale Strategic Signage Various20,000 0 3,236 15,000 5,000 Ongoing Ongoing QALNPRNCA Allerdale HGV TRO Review Various12,750 0 3,952 6,500 6,250 Ongoing Ongoing QALNPRNCB Lakeland Park, Keswick Ph 2 Keswick15,400 0 0 7,000 8,400 Ongoing Design Stage QALNPRNCC Victory Crescent, Maryport Cockermouth North42,400 0 0 44,000 (1,600) Ongoing Works Ordered and Programmed QALNPRNCD Manor Park, Keswick Keswick30,800 0 0 35,000 (4,200) Ongoing Design Stage QALNPRNCE Ashfield Gardens, Workington Moss Bay & Moorclose15,400 5,523 6,586 12,000 3,400 Ongoing Ongoing On Site QALNPRNCF Alexanda /Charles, Workington Moss Bay & Moorclose49,000 22,891 16,084 23,000 26,000 Ongoing Ongoing On Site QALNPRNCG Hunday, Uldale, Layburn, Wktn Moss Bay & Moorclose36,000 14,975 25,554 30,000 6,000 Complete Complete Awaiting Final Costs QALNPRNCH Various Location Allerdale Various69,000 26,828 51,626 70,000 (1,000) Ongoing Ongoing QALNPRNCI Newlands Lane Workington Moss Bay & Moorclose164,200 0 164,162 164,162 38 Complete Complete QALNPRNCJ Shipping Brow, Maryport - FW Maryport25,000 19,692 254 25,000 0 Ongoing On hold to be moved to next financial year. Replaced with Silloth Fways QALNPRNCK Kennedy Road, Seaton - FW Seaton35,000 31,631 33,398 33,398 1,602 Complete Complete QALNPRNCL Plumbland Footways Bothel and Wharrels60,000 0 34,331 34,343 25,657 Complete Complete QALNPRNCM Broughton Bridge Dearham & Broghton40,000 0 498 31,691 8,309 Ongoing Ongoing On Site QALNPRNCN Bothel Area Bothel and Wharrels48,500 0 58,228 58,240 (9,740) Ongoing Complete Awaiting Final Costs QALNPRNCO Park End Road, Workington St Johns & Gt Clifton49,000 0 52,179 52,179 (3,179) Complete Complete QALNPRNCP Firestation to Moorclose R/B Moss Bay & Moorclose84,000 0 83,156 83,156 844 Complete Complete Total 4,513,000 4,521,013 (8,013) Agenda Item 7
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 09 March 2017
From: Corporate Director – Economy and Highways
LOCAL COMMITTEE DEVOLVED HIGHWAYS REVENUE BUDGET ALLERDALE 2017/18
1.0 EXECUTIVE SUMMARY
1.1 The County Council’s Budget for 2017/18 was informed to Cabinet on 2nd February 2017 and set by Council on 16th February 2017. Local Committees are allocated a devolved budget for highways and transport. This report sets out a proposed Highways and Transport Revenue Budget for the Allerdale area.
1.2 Members are asked to approve recommendations for the allocation of the Local Committee’s devolved revenue budget for 2017/18.
1.3 The allocations contained in this report for Allerdale Committee are based on a total revenue budget of £1,177,262
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 This report supports the Council’s Local Transport Plan Policies. The programme contributes to meeting the Council Plan and Corporate Strategy objectives. It reflects the priorities in the Area Plan. The management and improvement of the highway and transport network affects all Cumbria’s residents, businesses and visitors.
2.2 Design processes and scheme details will reflect the County Council’s policies for equality and diversity.
3.0 RECOMMENDATION
3.1 That the Local Committee approve the proposed allocation of the devolved Highways and Transport revenue budget for 2016/17 as outlined in Appendix 1.
27 4.0 BACKGROUND
4.1 This report makes recommendations for the Local Committee’s devolved revenue budget for 2017/18. The recommendations in this report are based upon a budget of £1,177,262, which is a £24,401 increase from 2016/17.
4.2 The recommended devolved highways revenue budget is set out in Appendix 1, which shows the current 2016/17 allocations and the proposed 2017/18 allocations for individual budget headings.
4.3 The Revenue budget includes ‘Find and Fix’ reactive maintenance, gully cleansing and street lighting inspections and repairs. These are carried out by the Council’s own staff. The budget also includes verge maintenance and road markings.
4.4 To address aged signs and road markings in the area, it is proposed to increase the non-illuminated traffic signs & road markings budget by £10,000
5.0 OPTIONS
5.1 Option 1. Local Committee approve the proposed allocations of the devolved highways revenue budget.
5.2 Option 2. Local Committee suggest any changes to amend the proposed allocations.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 This report provides details on the allocation of the Highways Revenue budget for 2017/18, which is devolved to this Local Committee to determine and deliver in accordance with the Council’s policies and the overall objectives. The 2017/18 budget was informed to Cabinet on 2nd February at £1,177,262
6.2 If members agree to the recommendations in Appendix 1, this would allocate the whole of the Highways Revenue budget.
7.0 LEGAL IMPLICATIONS
7.1 The recommendation in this report does not contain any legal implications. However, Local Committee could take decisions that have future legal implications. When allocating and moving money between budgets, Local Committee must follow the rules set by the Council following its consideration of the “Revenue Budget 2017/18 and Medium Term Financial Plan (2017-2020) and Draft Capital Programme (2017-2022)” report on 16 February 2017 and any such additional restrictions set by Cabinet and/or Council regulating the use of such funds.
28 8.0 CONCLUSION
8.1 The proposed revenue programme for 2017/18 will ensure that we are working towards improving the greatest amount of failing road network as well as protecting and improving the remainder of the Council’s highway assets.
8.2 Members are encouraged to approve the recommendations, which are intended to deliver the County Council’s wider policy and transport objectives.
Dominic Donnini Corporate Director – Economy and Highways
March 2017
APPENDICES
Electoral Division(s): All Allerdale
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
Cabinet 2nd February 2017 – Draft Revenue 2017/18 and Medium Term Financial Plan (2017 - 2020) and Draft Capital Programme (2017-2022). Agenda Item 7 (Appendix F)
29 County Council 16th February 2017 – Revenue budget 2017/18 and Medium Term Financial Plan 2017 - 2020) and Capital Programme (2017 - 2022). Agenda Item 8 (Appendix F)
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Amber Sykes Tel: 01946 506599 e-mail address [email protected]
Appendix 1
Proposed Allocation of Devolved Highways and Transport Revenue Funding in Allerdale
Allerdale Devolved Highways Proposed 17/18 16/17 Allocation (£) Revenue Budget Allocation (£) Better Highways 445,008 457,262 Cleansing 192,000 195,000 Non Illuminated Traffic Signs 70,000 80,000 and Road Markings Verge Maintenance 99,853 99,000 Lighting and Illuminated Signs 300,000 300,000 Traffic Signals 31,000 31,000 Other (Cyclepath Contribution) 15,000 15,000
Total 1,152,861 1,177,262
30 Agenda Item 8
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 09 March 2017
From: Corporate Director – Economy and Highways
HIGHWAYS DEVOLVED CAPITAL PROGRAMME FOR ALLERDALE 2017/18
1.0 EXECUTIVE SUMMARY
1.1 Following Allerdale Local Committee approval of the Draft Devolved Capital Programme at its meeting of 18th January 2017, this report contains the finalised Capital Programme for 2017/18 based on a funding allocation of £3,914,000 and a Revenue contribution to Capital of £498,000 agreed by Cabinet on 2nd February 2017 and Council on 16th February.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Devolved Capital Programme, including Non-Principle Road Network structural maintenance and highways improvement schemes is the key mechanism for delivering the Council’s Local Transport Plan Policies. The programme contributes to all the Council objectives and the management and improvement of the highway network affects all Cumbria’s residents and visitors every day.
2.2 Design processes and scheme details will reflect the County Council’s policies for equality and diversity.
3.0 RECOMMENDATION
3.1 That the Devolved NPRN Programme of Works for 2017/18, as set out in Appendix 1 be approved.
4.0 BACKGROUND
4.1 The overall Devolved NPRN programme is set out in Appendix 1
31 4.2 The draft Capital Programme of works for Allerdale was agreed by this Committee on 18th January 2017, based on an assumed budget allocation of £4,383,000 including a £514,000 revenue saving. Following the meeting of Cabinet on 2nd February and full Council on 16th February the budget allocation for Allerdale was set at £4,412,000 including a £498,000 revenue saving.
4.3 To utilise the additional £29,000 between assumed and actual budget allocation, Appendix 1 reflects the inclusion of a £11,000 lighting scheme at Harriston and an £18,000 increase in the minor structural maintenance allocation, increasing it from £352,000 to £370,000. These are the only two changes to the draft provisional NPRN programme agreed at Allerdale Local Committee on 18th January 2017.
4.4 As in previous programmes of NPRN work, it is intended to undertake extensive carriageway patching, structural maintenance and surfacing work in the Allerdale area to maximise the proportion of network improvements from available funding. Local knowledge, experience, use of the network, public (customer) demand and identifying all the factors that have influenced failure, has driven the priorities for this carriageway repair work.
4.5 Surface dressing is an important preventative maintenance process which seals the road against the ingress of surface water, reducing the chances of potholes forming and thus reducing the need for reactive maintenance. The proposed list of surface dressing works in Appendix 1 is to compliment and reinforce the minor structural and patching programme of 2016/17 by over- sealing the sections of road previously treated where appropriate.
4.6 The proposed drainage allocation set out in Appendix 1 is to address repeat flooding, drainage failures and to compliment LLFA work where highways issues are identified. Resolution of these drainage problems will preserve the structural integrity of the highway. Conveying water away improves safety, particularly in winter and reduces longer term maintenance costs.
4.7 The smaller scale improvement programme, Annual Package of Measures (APM) aims to improve both pedestrian and motorist safety at various sites, target areas requiring improved road markings, address traffic enforcement anomalies and improve disability access.
4.8 The Street Lighting programme set out in Appendix 1 is based on greatest need in the area relating to safety and efficiency.
4.9 Throughout 2017 and into 2018/19 infrastructure recovery works will continue in the Allerdale area following the December 2015 floods. The draft programme of works listed in Appendix 1 has been drafted so that it does not duplicate any work funded though the Infrastructure Recovery Programme (IRP).
5.0 OPTIONS
5.1 Members may approve the Devolved NPRN Programme of Works for 2017/18.
32 5.2 Member may suggest changes to the proposed programme.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The Non-Principal Road Structural Maintenance and Annual Package of Measures programmes are devolved to this Local Committee to determine and consider in accordance with the Council’s policies. The budget was set by the Council on 16th February 2017. The Government’s Capital allocation for Highways and Transport is not ring-fenced and as such it is at each authority’s discretion as to how available funding is utilised. In light of this and with reference to considerations identified in this report, it is important to have properly considered and prioritised lists of candidate schemes.
7.0 LEGAL IMPLICATIONS
7.1 The County Council is under statutory duty to maintain the highway and in certain circumstances can be held liable for injury, damage or loss caused to the users of the highway as a result of failure to take reasonable precautions to secure their safe use of the highway. The objective allocation of highway maintenance resources on the basis of demonstrable need, targeted defects, supports the Council’s statutory defence against third party claims.
7.2 There are no direct legal implications contained in this report, however, The Road Traffic (Temporary Restrictions) Procedure Regulations 1992 sets out the procedures which must be followed in connection with the Temporary Traffic Regulation Order/Notices (as appropriate), which will be required to be implement Sections 14(1) or 14(2) of the Road Traffic Regulation Act 1984 to enable the works to be carried out.
8.0 CONCLUSION
8.1 The proposed programme for 2017/18 will ensure that we are working towards improving the greatest amount of failing network as well as protecting the remainder of the Council’s highway assets through significant investment in preventative maintenance.
Dominic Donnini Corporate Director – Economy & Highways
February 2017
APPENDICES
Appendix 1 – NPRN Programme of Works for 2017/18
Electoral Division(s): All Allerdale
33 Executive Decision Yes*
Key Decision Yes
If a Key Decision, is the proposal published in the current Forward Plan? Yes
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
Allerdale Local Committee Agenda item 8
Cabinet 2nd February 2017 – Draft Revenue 2017/18 and Medium Term Financial Plan (2017 - 2020) and Draft Capital Programme (2017-2022). Agenda Item 7 (Appendix F)
County Council 16th February 2017 – Revenue budget 2017/18 and Medium Term Financial Plan 2017 - 2020) and Capital Programme (2017 - 2022). Agenda Item 8 (Appendix F)
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: Amber Sykes Tel: 01946 506599 Email address [email protected]
34 Appendix 1 - NPRN Programme of Works for 2017/18 Carriageway Allocation Total Costs Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Comments (£) Figure Provisional Provisional Provisional Provisional 1,089,500.00 U2636 Morley Street/Senhouse Street, Workington Resurfacing/Patching 87,000 1,002,500.00 P U2527 Darcy Street/Gray Street, Workinton Resurfacing 124,000 878,500.00 P C2001 Plumbland Area Carriageway Repairs Resurfacing/Patching 68,000 810,500.00 P C2030 Mockerkin Area Carriageway Repairs Resurfacing/Patching 92,000 718,500.00 P B5305 Wigton to A595 Resurfacing 168,000 550,500.00 P B5296 Harrington Road Phase 2 Resurfacing 123,000 427,500.00 P B5297 Oxford Street Traffic Lights Resurfacing 44,000 383,500.00 P C2069 Main Road Great Clifton Resurfacing 72,500 311,000.00 P U2362 Sullart St Resurfacing 164,000 147,000.00 P U2594 Newlands Lane Phase 2 Resurfacing 147,000 0.00 P C2048 Syke Road, Wigton Resurfacing 116,000 -116,000.00 P C4001 Charity Lane, High Harrington Resurfacing 110,000 -226,000.00 P C2019 Jericho CW Patching & Resufacing 87,000 -313,000.00 P C2030 Mockerkin Area Overlay 187,000 -500,000.00 P B5301 Yearngill to Aspatria B5301 Overlay 260,000 -760,000.00 P B5289 Aspatria to Mealsgate B5299 Phase 1 Resurfacing 336,000 -1,096,000.00 P C2054 Lillyhall to Dean C2054 Phase 1 Resurfacing 278,000 -1,374,000.00 P C2006 Maryport to broughton Moor C2006 Resurfacing, Overlay, Inlay 267,000 -1,641,000.00 P C2030 Fangs Brow Overlays 89,000 -1,730,000.00 P U2184 Scaw Road, High Harrinton Resurfacing 156,000 -1,886,000.00 P U2661 Northside CW Repairs Patching 68,000 -1,954,000.00 P U2884 Derwent close Keswick Resurfacing 98,000 -2,052,000.00 P U2855 Victoria cresent Maryport Resurfacing 205,000 -2,257,000.00 P U2636 Senhouse Street Resurfacing 98,000 -2,355,000.00 P Various Greysouthern Patching Patching 78,000 -2,433,000.00 P Various Maryport CW Repairs Patching & Resufacing 215,000 -2,648,000.00 P C2069 A595 to Great Clifton Overlays 104,000 -2,752,000.00 P C2006 Aikbank / Leagate Area Resurfacing 89,000 -2,841,000.00 P U2222 Watendelath Resurfacing and Overlays 76,000 -2,917,000.00 P C2038 Dovenby Both Sides of Crossroads Resurfacing and Overlays 218,000 -3,135,000.00 P B5299 Caldbeck Village Resurfacing 167,000 -3,302,000.00 P C2023 Hayton Resurfacing 117,000 -3,419,000.00 P B5300 B5300 Golf Course to A596 Phase 1 Resurfacing 239,000 -3,658,000.00 P B5289 Aspatria to Mealsgate B5299 Phase 2 Resurfacing 297,000 -3,955,000.00 P C2054 Lillyhall to Dean C2054 Phase 2 Resurfacing 198,000 -4,153,000.00 P U2250 Criffel Street Reset Setts Resett Sets 224,000 -4,377,000.00 P C2030 Mockerkin Phase 2 Resurfacing 152,000 -4,529,000.00 P U2539 West Gill High Harrington Resurfacing 86,000 -4,615,000.00 P U2782 Ewanrigg school Maryport Resurfacing 154,000 -4,769,000.00 P B5297 Oxford Street to Viaduct Resurfacing 121,000 -4,890,000.00 P Various Sunderland Area Patching 124,000 -5,014,000.00 P C2013 Mawbray, Goodyhills, St Cuthberts Area Overlays 154,000 -5,168,000.00 P C2016 Papcastle C2016 Resurfacing 250,000 -5,418,000.00 P C2001 Seaton To Little Broughton Cross Roads Resurfacing and Hybrid 288,000 -5,706,000.00 P B5289 Aspatria to Mealsgate B5299 Phase 3 387,000 -6,093,000.00 P C2010 Blengoco Resurfacing and Overlays 95,000 -6,188,000.00 P U2256 Western Bank Estate Hybrid Scheme's 345,000 -6,533,000.00 P C2058 Braithwaite Village Resurfacing 168,000 -6,701,000.00 P U2269 College Close Aspatria Hybrid Scheme 58,500 -6,759,500.00 P U2846 School Close Maryport Resurfacing 146,000 -6,905,500.00 P U2176 Brigham old road Hybrid 325,000 -7,230,500.00 P B5307 Kirkbampton Resurfacing 57,000 -7,287,500.00 P U2095 Bridekirk Area Overlays and Resurfacing 178,000 -7,465,500.00 P C2036 Dean to Greysouthern Resurfacing and Overlays 99,000 -7,564,500.00 P B5299 Rd Behind The Green (Caldbeck) B5299 Overlays 45,000 -7,609,500.00 P U2200 Thackthwaite Resurfacing and Overlays 124,000 -7,733,500.00 P B5289 Aspatria to Mealsgate B5299 Phase 4 308,000 -8,041,500.00 P U2267 High Moor, Wigton Hybrid Scheme 234,000 -8,275,500.00 P C2013 Mawbray Village Patching 69,000 -8,344,500.00 P C2018 Edderside Area Overlays 152,000 -8,496,500.00 P C2031 Dean to Deanscales Area Patching/Overlays 82,000 -8,578,500.00 P B5305 Rosley Area Overlays 169,000 -8,747,500.00 P U2970 High Rigg Brigham Hybrid 164,000 -8,911,500.00 P U2138 Woodrow to Low Longthwaite Overlays 167,000 -9,078,500.00 P
£10,168,000 Drainage Allocation Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Total Costs Figure Provisional Provisional Provisional Provisional 454,300.00 Various Various Small Scale Drainage & Culvert Repairs 17/18 £454,300 0.00 P
Various Various Small Scale Drainage & Culvert Repairs 18/19 £454,000 -454,000.00 P Various Various Small Scale Drainage & Culvert Repairs 19/20 £454,000 -908,000.00 P
£1,362,300 Footway Allocation Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Total Costs Figure Provisional Provisional Provisional Provisional 549,000.00 U1447 Pennine View Silloth Footway Reconstruction 96,500 452,500.00 P C2011 Ireby Footways Footway Reconstruction 55,000 397,500.00 P U2103 Ireby Village Footway Reconstruction 25,000 372,500.00 P C2001 Plumbland Phase 2 Footways Footway Reconstruction 78,000 294,500.00 P B3502 Wigton Phase 2 Footways Footway Reconstruction 40,000 254,500.00 P U2269 College Close, Aspatria Footway Reconstruction 61,000 193,500.00 P B5300 Allonby Footways (Main Street, Moss Lane etc) Footway Reconstruction 84,000 109,500.00 P U2957 Ellenfoot Drive Maryport Footway Reconstruction 62,500 47,000.00 P U2586 Senhouse Street, Workington Footway Reconstruction 47,000 0.00 P U2862 6 Woodlands Drive, Maryport Footway Reconstruction 88,000 -88,000.00 P C2001 Seaton Footway (Phase 1) Footway Reconstruction 120,000 -208,000.00 P U2137 Bolton Low Houses Village Footway Reconstruction 150,000 -358,000.00 P U2272 Noble Croft estate Aspatria Footway Reconstruction 93,000 -451,000.00 P U2270 U2270 St Mungo Park (Phase 1) Footway Reconstruction 120,000 -571,000.00 P C2064 Castlegate Drive Cockermouth from The gallery to No.4 Footway Reconstruction 61,000 -632,000.00 P U2316 Kirklea Little Broughton Footway Reconstruction 112,000 -744,000.00 P U2252 Silloth Footways (The crofts, Fell View) Footway Reconstruction 116,000 -860,000.00 P U2545 Headlands Close Workington Flags Footway Reconstruction 74,000 -934,000.00 P U2828 Peart Road New Bridge Etc Maryport Footway Reconstruction 64,000 -998,000.00 P C2001 Seaton Footway (Phase 2) Footway Reconstruction 111,000 -1,109,000.00 P U2599 Rosebank Court North Watt St Workington Footway Reconstruction 58,000 -1,167,000.00 P U2252 Crofts Silloth Footway Reconstruction 78,000 -1,245,000.00 P U2270 U2270 St Mungo Park (Phase 2) Footway Reconstruction 121,000 -1,366,000.00 P U2271 Outgang Road, Aspatria Footway Reconstruction 95,000 -1,461,000.00 P U2725 South Workington Footways (Frazer, Princess St) Footway Reconstruction 52,000 -1,513,000.00 P U2134 The Moor, Cockermouth Ph 1 (Evening Hill) Footway Reconstruction 90,000 -1,603,000.00 P C2061 Opp Wigton Cemetery Footway Reconstruction 132,000 -1,735,000.00 P U2642 Bessemer Way from bridge towards superstores RHS Footway Reconstruction 95,000 -1,830,000.00 P U2271 U2271 North View to East Crescent estate Footway Reconstruction 172,000 -2,002,000.00 P U2134 The Moor, Cockermouth Ph 2 (Haggot Hill, Parklands) Footway Reconstruction 164,000 -2,166,000.00 P U2374 Holmewood Ave C/mouth Footway Reconstruction 40,000 -2,206,000.00 P Various Remote Various Allerdale Footway Reconstruction 275,000 -2,481,000.00 P U2275 Beacon Close Footway Reconstruction 82,000 -2,563,000.00 P U2977 Newlands Park Dearham Footway Reconstruction 109,500 -2,672,500.00 P U2446 North Side, Workington Footway Reconstruction 172,000 -2,844,500.00 P U2950 Deer Park Footway Reconstruction 48,000 -2,892,500.00 P U2184 Scaw Road Junc with Scawfield Footway Reconstruction 54,000 -2,946,500.00 P U2271 North View Aspatria Footway Reconstruction 37,000 -2,983,500.00 P U2802 John Street, Maryport Footway Reconstruction 35 25,000 -3,008,500.00 P £3,557,500
Surface Dressing Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Total Costs Figure Provisional Provisional Provisional Provisional 750,000.00 U2119 A591 to Bassentwaite Surface dressing 750,000.00 P C2042 Angerton to Whitrigg Surface dressing P B5301 Aspatria to Arkelby Surface dressing P C2007 A66 to Broughton Surface dressing P C2004 Bassenthwaite to Aughtree Fell Surface dressing P U2419 Moorclose to Hawkshead Ave Surface dressing P C2051-U2055 Oulton Surface dressing P U2047 Roundhill farm Aldoth Surface dressing P B5322 St Johns in the Vale Surface dressing P C2069 Stainburn to Clifton Surface dressing P U2228 Underscar Surface dressing P C2047 West Curthwaite Surface dressing P B5301 Westnewton Jnc Surface dressing P U2103 Bothel to Torpenhow Surface dressing P C2039-C2027 Eaglesfield Surface dressing P U2920 B5301 Surface dressing P C2013 B5305 Surface dressing P U2920 Howe Lane Surface dressing P C2013 B5300 to Mawbray Surface dressing P U2160 Ling Lane Surface dressing P C2007 Maryport to Broughton moor Surface dressing P U2145 Warble Bank Surface dressing P B5301 B5301 Silloth to Pelutho Jnc Surface dressing P 2017 Surface dressing (total) £750,000 0.00 P
Various Various 2018 Surface Dressing £750,000 -750,000.00 P Various Various 2019 Surface Dressing £750,000 -1,500,000.00 P
£2,250,000 Minor Structural Maintenance Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Total Costs Figure Provisional Provisional Provisional Provisional 1,054,000.00 Various Minor Structural Maintenance 17/18 Carriageway patching £370,000 684,000.00 P Various Minor Structural Maintenance (Rev Cont to Capital) 17/18 Carriageway patching £514,000 170,000.00 P Various Minor Structural Maintenace (PSDP) 17/18 Carriageway patching £170,000 0.00 P
Various Minor Structural Maintenance 18/19 Carriageway patching £352,000 -352,000.00 P Various Minor Structural Maintenance (Rev Cont to Capital) 18/19 Carriageway patching £514,000 -866,000.00 P Various Minor Structural Maintenace (PSDP) 18/19 Carriageway patching £200,000 -1,066,000.00 P
Various Minor Structural Maintenance 19/20 Carriageway patching £352,000 -352,000.00 P Various Minor Structural Maintenance (Rev Cont to Capital) 19/20 Carriageway patching £514,000 -866,000.00 P Various Minor Structural Maintenace (PSDP) 19/20 Carriageway patching £200,000 -1,066,000.00 P
£3,186,000
Annual Package of Measure (APM) Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Total Costs Figure Provisional Provisional Provisional Provisional 225,000.00 U2594 Newlands Lane, Workington Signalised Crossing 60,000 165,000.00 P Various Various - Allerdale Mobility Access 50,000 115,000.00 C2001 Seaton Academy Zebra Crossing 40,000 75,000.00 P U2588 & U2728 Murray Road & Finkle Street, Workington - Parking Review Parking Review 10,000 65,000.00 P U2823 Senhouse Street, Maryport - Parking Review Parking Review 10,000 55,000.00 P Various Dearham & Broughton CTP CTP 10,000 45,000.00 P Various Mossbay & Moorclose CTP CTP 10,000 35,000.00 P Various Aspatria CTP CTP 10,000 25,000.00 P Various Bothel & Wharrels CTP CTP 10,000 15,000.00 P Various Various - Allerdale Enforcement Anomalies 12,500 2,500.00 P Various Various - Allerdale School Patrol Lights 2,500 0.00
Various Various APM 2018/19 £225,000 P Various Various APM 2019/20 £225,000 P
£675,000
Street Lighting Accumulative 17/18 18/19 19/20 20/21+ Road Number Location Work Type Total Costs Figure Provisional Provisional Provisional Provisional 290,200.00 U2400 Various Roads - Allerdale Structural Testing 8,000 282,200.00 P U2422 Banklands Area, Workington Local lighting improvements 52,000 230,200.00 P U2653 Siddick Local lighting improvements 25,000 205,200.00 P U2976 Highfield Road, Cockermouth Local lighting improvements 15,400 189,800.00 P U2971 Grange Park, Keswick Local lighting improvements 30,800 159,000.00 P B5302 West Road, Wigton Local lighting improvements 36,000 123,000.00 P U2087 Harriston Local lighting improvements 11,000 112,000.00 P U2843 Various Roads - Allerdale Low Value Local Lighting Improvements 32,000 80,000.00 P B5292 Various Roads - Allerdale De-illumination of Signs & Bollards 12,000 68,000.00 P U2400 Various Roads - Allerdale Structural Testing 8,000 60,000.00 P Various Various Locations Traffic Light Replacement 17/18 60,000 0.00 P B5302 Abbeytown Local lighting improvements 32,000 -32,000.00 P U2661 Hillcrest, Northside Local lighting improvements 32,500 -64,500.00 P U2765 Netherton, Maryport Local lighting improvements 36,500 -101,000.00 P U2658 Far Moss / Thwaite Bank, Northside Local lighting improvements 38,000 -139,000.00 P U2543 High Close, High Harrington Local lighting improvements 21,000 -160,000.00 P U2632 Various Roads - Allerdale Low Value Local Lighting Improvements 32,000 -192,000.00 P U2778 Various Roads - Allerdale Structural Testing 14,000 -206,000.00 P U2903 Various Roads - Allerdale De-illumination of Signs & Bollards 8,500 -214,500.00 P Various Various Locations Traffic Light Replacement 18/19 60,000 -274,500.00 P U2963 Norwood Drive Area, Cockermouth Local lighting improvements 45,000 -319,500.00 P U2325 Riverside, Great Clifton Local lighting improvements 27,500 -347,000.00 P U2518 Garth Road, Westfield Local lighting improvements 23,000 -370,000.00 P U2621 Westfield, Workington Local lighting improvements 32,000 -402,000.00 P U2950 Highmoor Park, Wigton Local lighting improvements 25,600 -427,600.00 P U2632 Various Roads - Allerdale Low Value Local Lighting Improvements 32,000 -459,600.00 P U2778 Various Roads - Allerdale Structural Testing 19/20 14,000 -473,600.00 P U2903 Various Roads - Allerdale De-illumination of Signs & Bollards 19/20 8,500 -482,100.00 P Various Various Locations Traffic Light Replacement 19/20 60,000 -542,100.00 P
£832,300
Total of Budget 4,412,000.00 Headings
Total of All Schemes 22,031,100.00 Listed 36 Agenda Item 9
ALLERDALE HIGHWAYS WORKING GROUP
Minutes of a Meeting of the Allerdale Highways Working Group held on Friday, 10 February 2017 at 10.30 am at Lillyhall
PRESENT:
Mr JS Holliday (Chairman)
Mr A Bowness Mr AJ Markley Mr A Clark Ms C McCarron-Holmes Mr A Kennon Mr EW Nicholson Mr J Lister
Also in Attendance:-
Mr M Reeves - Traffic Management Officer Miss A Sykes - Highways Network Manager
45 APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor G Humes.
46 DISCLOSURES OF INTEREST
No declarations of interest were made.
47 MINUTES OF THE PREVIOUS MEETING
Further to the meeting held on 8 December 2016, Councillor Holliday advised that regarding his query about street lighting quality in his division, he had met with the street lighting team in order to resolve the issues he had raised.
Councillor Holliday drew members’ attention to a newspaper clipping which reported on the increase in pedestrian road accidents. He would pursue this matter through the CRASH group.
RESOLVED that the Minutes of the meeting held on 8 December 2016 be agreed as a correct record.
48 PROVISIONAL DEVOLVED CAPITAL PROGRAMME FOR ALLERDALE 2017/18
The Group considered the 2017 Highways Capital Programme Principal Road Network Block, the NPRN budget devolved to Allerdale Local Committee, the 2017/18 IRP Programme and further documents regarding Capital Schemes for 2017/18 were circulated at the meeting.
37 The Highways Network Manager drew members’ attention to the Provisional NPRN Programme of Works for 2017/18. She had requested at the Allerdale Local Committee meeting held on 18 January 2017 that members contact her if they considered that any of the schemes should be re-prioritised but she had not been contacted.
She advised that the budget for the Allerdale area had been agreed by Cabinet; £29,000 more than anticipated had been awarded. The Group was asked if it had any schemes to re-prioritise. Councillor Lister raised that Harriston Road in his division required £11,000 of street lighting works to be undertaken which would leave £18,000 in the budget to be added to the Minor Structural Maintenance budget.
Councillor Markley referred to the requirement of a cattle grid at Marsh Road, Bowness on Solway which had been raised at the meeting of 8 December 2016. He updated the Group, stating had met with officers to identify solutions. Councillor Clark raised that the traffic problems at Commercial Corner needed to be resolved.
Members were advised of the funding awarded to other districts in Cumbria as agreed by Cabinet on 2 February 2017. Information relating to another funding stream which would be available to members in the near future was discussed. This would be used for flood recovery work; for betterment and protection for the long term integrity of the road network.
The Highways Network Manager stated that the list of schemes in the Provisional NPRN Programme of Works for 2017/18 had been agreed in principle by Allerdale Local Committee and it would be submitted as a definitive list at the 9 March 2017 meeting, however, the list was flexible and would be reviewed throughout the year taking into account overspends and under spends on schemes.
It was confirmed that the 2017/18 IRP Programme had been drafted and would be available for members before the start of the new financial year. Members agreed to accept the list in principal, as presented to the Group. Members discussed the lighting proposal at Harriston Road and were fully supportive of Councillor Lister’s request to fund the works.
A member referred to a trial of new road material and if its use was implemented, whether its costs had been taken into consideration when drafting the budget. The Highways Network Manager stated that surfacing schemes would use the best material available.
The Group agreed that the £18,000 surplus in the Provisional NPRN Programme of Works for 2017/18 should be transferred into the patching fund, with provision for it to be vired to other to other schemes by Local Committee, if necessary. The budget available in the forthcoming years was reported and that it would be used for wider highways work, not just patching was noted.
38 The Group briefly discussed the planning process and consultation of local members when planning applications were lodged for large housing schemes in terms of developments’ impact on highways.
RESOLVED that
1 The 2017/18 IRP Programme list be accepted in principal, as presented to the Group 2 It be Recommended to Allerdale Local Committee that £11,000 be used to fund the lighting scheme at Harriston Road 3 It be Recommended that the £18,000 surplus in the Provisional NPRN Programme of Works for 2017/18 be transferred into the £325,000 Minor Structural Maintenance budget.
49 WORKINGTON TOWN CENTRE PARKING
A report was considered from the Corporate Director – Economy and Highways regarding the Workington town centre parking review. The report provided members with a background to the proposed changes to parking restrictions in Workington town centre as well as traffic flow in the vicinity of the Jane Street mini roundabout.
The Traffic Management Officer outlined the history of the site in terms of parking arrangements and their impact on local trade. A 6 week consultation had recently been launched by the County Council to gauge local comment on parking arrangements and this would be reported back to a future meeting of the Group. Potential changes were outlined to members.
An audit on Jane Street mini roundabout (due to safety concerns relating to poor visibility) had been undertaken by an external organisation which had offered alternative road configurations which had been included in the consultation exercise in order to gauge residents’ opinions.
Members offered their views on the historical and current road configuration, time allowed for parking and potential alternatives and commented on what could be improved in the area. It was confirmed by the Traffic Management Officer that this was an opportunity to reconfigure the road and any works would be funded from the 2017/18 budget.
RESOLVED that a report on the changes to parking restrictions in Workington Town Centre and traffic flow in the vicinity of the Jane Street mini roundabout be brought to a future meeting of the Group
50 STREET LIGHTS AT HARRISTON
This item was included in the discussion at Minute 48 Provisional Devolved Capital Programme for Allerdale 2017/18.
39 Councillor Lister thanked the Group for supporting his proposal for increasing the street lighting at Harriston. It was noted that Allerdale Borough Council would fund up to £4,500 of the proposal resulting in the amount being returned into the budget.
51 COMMERCIAL CORNER - TRAFFIC CONCERNS
The Group discussed the traffic concerns at Commercial Corner, raised by Councillor Clark.
It was raised that Commercial Corner was a dangerous junction with a tight corner and had been reviewed 6 years previously. The issue would be discussed at the CRASH group who would look at the matter on a holistic basis which would include undertaking speed checks. It was considered that further work should be undertaken to identify an alternative road configuration.
The Traffic Management Officer displayed the Google Street Map showing the junction in order for members to familiarise themselves it.
It was noted that the Parish Council was very concerned about safety whilst a member raised that there had been a similar issue at Standbeck Meadows where road markings were changed to improve safety.
RECOMMENDED that officers undertake an investigation into the road configuration at Commercial Corner.
52 REPORTS FROM THE CRASH GROUP
Papers from the CRASH Group meeting held on 14 February 2017 were tabled. These included the Performance and Monthly KSI report and upcoming enforcement operations.
A member drew attention to young drivers’ statistical information and commented that the time of day data when incidents had occurred was omitted in the information. She highlighted that visibility was impaired in the dark and bad weather conditions which could be the reason for accidents, not just that they were young drivers.
Councillor Holliday stated that he had been invited to the forthcoming CRASH Group meeting and highlighted that officers used dial in or video conferencing to attend the meeting.
53 DATE OF NEXT MEETING
The next meeting of the Working Group would be held on 23 March 2017 at 10.30 at Lillyhall.
The meeting ended at 12.05 pm
40 Agenda Item 10
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 9 March 2017
From: Corporate Director – Health Care and Communities
AREA MANAGER REPORT
1.0 EXECUTIVE SUMMARY
1.1 This report provides members with an update on agreed actions and activity within Allerdale and sets out the budget for 2016/17 with expenditure and commitments up to 31 January 2017.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Allerdale Local Committee has both executive and non-executive duties as set out in the County Council’s constitution. This report sets out the work undertaken across Allerdale and identifies decisions that are required.
2.2 The report sets out the financial position of the local committee budget as at 31 January 2017.
2.3 The work of the local committee, through the Area Plan for Allerdale contributes to the achievement of the Council Plan priorities which are
To safeguard children and support families and schools so that all children in Cumbria can grow up in a safe environment, and can fulfil their potential
To support older, disabled and vulnerable people to live independent and healthy lives
To enable communities to help shape their local services, promote health and wellbeing and support those in poverty
To provide a safe and well managed highways network, secure infrastructure improvements and support local economic growth
To be a modern and efficient council
41 2.4 There are no negative equality implications arising out of the recommendations of this report.
3.0 RECOMMENDATIONS
BUDGET
3.1 Members note the expenditure to 31 January 2017 from the 2016-17 budget as set out in Appendix 1.
3.2 Members note the budget allocations to Local Committees agreed at Full Council on 16 February 2017, see Appendix 2.
3.3 Members agree continued funding to CAB for provision of services in Allerdale in 2017/18 and to receive annual reports on performance as set out in paragraphs 4.6 to 4.8.
3.4 Members agree to contribute £250 from the General Provision fund to CALC to fund a resource to facilitate consultation with all parish and town councils as set out in paragraph 4.9.
3.5 Members agree to the commitment of £10,100 of the General Provision budget to fund two one-year apprenticeships within the Allerdale Community Services Team as set out in the proposal at Appendix 5 and as set out in paragraphs 4.10 to 4.12.
3.6 Members agree to the commitment of £13,500 of the General Provision budget to fund the potential shortfall in funds for the School Crossing Patrol budget.
SCHOOL CROSSING PATROLS
3.7 Members note the Service Level Agreement with Orian, see Appendix 3, for the provision of school crossing patrols across Allerdale in 2017/18.
3.8 Members agree to dis-establish the part time post of a school crossing patrol at Beckstone Primary School (Walker Brow) as set out in paragraphs 4.14 and 4.15.
AREA PLANNING
3.9 Members note the activity in relation to area planning that has taken place since the last meeting of local committee as set out in paragraphs 4.16 to 4.19.
42 FLOOD RECOVERY
3.10 Members note the ongoing flood recovery work in Allerdale and the support for resilience activity as set out in paragraphs 4.20 to 4.25.
3.11 Members note the presentation of Final Section 19 reports to Communities, see Appendix 4.
PUBLIC HEALTH
3.12 Members note the recent activity around Health and Wellbeing across Allerdale as set out in paragraphs 4.26 to 4.32.
LIBRARY SERVICE
3.13 Members note the recent activity within the library service across Allerdale as set out in paragraphs 4.33 to 4.36.
4.0 BACKGROUND
4.1 This report is prepared to give Members an overview of activity, including financial activity within the Allerdale Area by the Community Services Team and local Members where this is not covered in other specific reports.
BUDGET
4.2 Since the last meeting on 18 January 2017, a number of grants have been processed as agreed at that meeting. A summary of expenditure to date and current balances has been included at Appendix 1. Although the summary includes a total balance for Members Divisional Allowances, a detailed summary is included within a separate report to this committee.
4.3 The 2017/18 Local Committee budget was agreed at Full Council at its meeting on 16th February 2017. The delegated budget lines are streamlined to afford Local Committees the opportunity to determine specific allocations in accordance with their individual Area Plans.
4.4 As part of their budget setting process, Allerdale Local Committee will incorporate budget allocation sessions within its planned Area Planning Sessions in March and April to consider the most appropriate way to allocate their devolved funding in line with Local Committee priorities.
4.5 The Area Planning sessions will consider the 2017/18 budget allocation to inform local formal budget allocation at the local committee meeting in June 2017.
4.6 Money Advice Service - In relation to one key element of this devolved budget however this timeline is not appropriate as the funding for the Money Advice Service needs to be considered prior to 31 March 2017.
43 4.7 Full Council agreed an amount of £66,570 as part of Allerdale Local Committee’s delegated budget which can be used to provide a grant to CAB to provide debt and money advice and in particular focus on;
Provide support for individuals in debt to an extent where their home or liberty are at risk or those whose debts are seriously affecting the health and wellbeing of the individual/family
Put in place preventative activity that raises awareness of how to avoid debt, educates people about effective budgeting and money management; and supports people to maximize their income
4.8 Local Committee is asked to consider whether it wishes to confirm this funding to CAB for the above services, and to receive annual reports updating on performance.
4.9 Cumbria Association of Local Councils (CALC) - Officers have recently held discussions with officers from CALC around reviewing the regular tripartite meetings to ensure that all parties fully benefit from the opportunity that this meeting provides and from Cumbria County Council’s perspective, to drive forward area planning discussions and relationships. Following on from these discussions, CALC have presented an option for consulting with parish councils and working up a suggested alternative with key stakeholders; they have indicated that they would need to allocate resource accordingly to do this. Allerdale local committee are asked to contribute the sum of £250 to support this short project.
4.10 Apprenticeships - The Allerdale Community Services Team would like to offer two young people the opportunity to take up a year long Level 2 apprenticeship in Business Support. This would help young people fulfil their potential and support local economic growth. A proposal form has been completed and is attached at Appendix 5.
4.11 Allerdale Community Services has a proven track record in nurturing and developing both trainees and apprentices. One of our current employees was named Apprentice of the Year in this year’s Excellence Awards.
4.12 There is a current balance within the General Provision fund and it is proposed that £10,100 is set aside to fund two apprentices
4.13 School Crossing Patrols – The budget allocated does not cover the Service Level Agreement. This situation has been covered previously by topping up from the General Provision fund. Members are asked to commit £13,500 to fund school crossing patrols.
SCHOOL CROSSING PATROL
4.14 A Service Level Agreement (SLA) has been received from Orian to provide school crossing patrols at schools across Allerdale. The SLA is attached at Appendix 3 and identifies a cost for the full service for the financial year 2017-18 as £76K.
44 4.15 The SLA identifies that one of the school crossing patrol vacancies has now been vacant for a period of 3 years, despite attempts to fill the vacancy. This is not the only school crossing patrol at this school; there is also provision at this school at Church Road. The vacancy is for 7 hours and 5 minutes per week and the site is also serviced by a mechanical crossing (puffin crossing). The cost of this provision is approximately £4,000 per year.
AREA PLANNING
4.16 Area Planning sessions continue to be held monthly. Since the last report, the following sessions have been held:
27 January 2017 – Presentation by West Cumbria Works followed by discussion
24 February 2017 – The new HIMs system, Allerdale Local Plan, LEP and Allerdale Youth Council
4.17 Further sessions have been arranged for March and April which are intended to inform local committee budget allocations in the new financial year and area planning going forward.
4.18 To supplement these Member sessions, a further session was held for officers across Allerdale in January to ensure efficient area working and to raise awareness of the Area Plan. This was supported and attended by three Local Committee Members as part of the day was dedicated to raising awareness of the work of the local committee, how the three tiers of local government work together and area planning.
4.19 As part of area planning, the decision was taken on 2 February 2017 by Cabinet to approve the community asset transfer (CAT) of Cockermouth Library to Cockermouth Town Council. The Community Services Team in Allerdale are working to implement the decision which will see all three tiers of local government working together to provide a range of services from one building whilst protecting the long term future of the library.
FLOOD RECOVERY
4.20 Flood recovery work in our communities across Allerdale is still ongoing.
4.21 Since the last meeting of local committee, final versions of the Section 19 reports have been presented to six affected communities. A full list of meeting dates (held and arranged) is attached at Appendix 4.
4.22 All public meetings are supported by staff from the County Council, Environment Agency, Allerdale Borough Council, CCF and the Red Cross.
4.23 The Red Cross continue to work in communities that were flooded and have leafleted 402 properties. They have had direct contact with 269 people, of which 81 have been supported. The main practical issue appears to be the Resilient Grant Application and there has been joint working with BERG and Allerdale District Council including making referrals and answering queries and supporting those who need help with completion of application forms for both the Resilience Grant and CCF.
45 4.24 The emotional impact continues to affect many people with some experiencing more complex issues than others and these people are being supported through home visits, phone calls and signposting. Red Cross and MIND are running a series of weekly drop-ins to help those affected but will also be offering help with practical issues so these are open to anyone. The drop-ins will be a safe place for people to share their feelings with others who have been through a similar experience and counselling will also be offered.
4.25 An updated newsletter for flood victims was produced by the Communities Team in conjunction with partners and working with community representatives. This was distributed via the usual outlets in early February 2017.
PUBLIC HEALTH
4.26 Health and Wellbeing Delivery Framework. As part of the West, North and East (WNE) Cumbria Sustainability and Transformation Plan (STP), a delivery framework is being developed to ensure we work closely with our partners to build on existing local efforts and strengthen and implement preventative interventions that will close the local health and wellbeing gap. The Five Year Forward View sets out that a ‘radical upgrade in prevention’ is needed to improve people’s lives and achieve financial sustainability of the health and care system.
4.27 The Public Health and Communities team in Allerdale are supporting the development of many activities and initiatives to ensure that everyone in Cumbria will have improved health and wellbeing and that any inequalities in health and wellbeing across the county will be reduced. Some of the initiatives to assist with the delivery of this framework include the 6 Health and Wellbeing Coaches (H&WCs) that are now in place across Allerdale, the Diabetes Prevention Programme and the NHS Health Checks which are available at GPs / Pharmacies. These will impact directly on improving prevention, working effectively with members of our community around issues such as alcohol, dementia, diet and healthy weights, mental wellbeing, physical inactivity, social isolation and smoking.
4.28 Integrated Care Communities (ICCs) – Work continues with the early adopter ICCs in Workington and Cockermouth &Maryport. The community hubs are being developed with shared support teams and shared intelligence. Daily and weekly multi-disciplinary team (MDT) meetings with GPs, Hospital Teams, Adult Social Care, Health and Wellbeing Coaches are being piloted and the feedback so far is very positive. This should improve efficiency of service delivery and more importantly the patient experience.
4.29 Ageing Well in Allerdale: Dementia Friendly Communities is a programme which facilitates the creation of dementia-friendly communities across the county by forming Dementia Action Alliances (DAAs). Everyone, from statutory services to the local corner shop, community venues and hairdresser share part of the responsibility for ensuring that people with dementia and their carers feel understood, valued and able to contribute to their community. In Allerdale, we have
46 launched a DAA in Keswick and are working with approximately 30 partners in Workington to launch a DDA there on 19 May. An Aspatria DDA is formed and the launch is scheduled for 16 May. These two launches will take place along with other activities from all partners during that week 15-21 May as it is Dementia Awareness week. We are working with relevant community members in Cockermouth, Maryport and Wigton and aim to have Dementia Action Alliances started in these communities in the coming months.
4.30 Mental Wellbeing: Suicide and Mental Health First Aid training is being delivered across Allerdale to health practitioners, businesses and volunteers. We are planning 2 suicide and self-harm awareness days across the locality due to the increased number of hospital admissions for self-harm.
4.31 Elected Member training: Public Health secured Elected Member Public Health training in Cumbria. There were two sessions delivered, facilitated by the Local Government Association and were held in Penrith and Barrow on 8th and 9th February 2017. Feedback has been very positive that they were extremely informative.
4.32 Health Impact Assessment (HIA): The community engagement phase of the Health Impact Assessment (HIA) for Moorside is now completed. The feedback gathered and responses received are being collated and assessed.
LIBRARY SERVICE
4.33 The libraries digital offer has recently been added to by the inclusion of Bolinda BorrowBox and Ziptales. BorrowBox is a service that offers hundreds of talking books and eBooks that can all be downloaded free of charge from either a PC or via mobile apps for both Apple and Android devices. The range of titles is extensive, covering titles for children, young people and adults, from classics to politics and current affairs. Any library member can borrow four items from this service at any time, and have them on their device for three weeks. There have been lots of comments from members of the public about how easy the app is to use.
4.34 Ziptales is an interactive site that aims to make reading fun. The online library consists of over 500 interactive stories and activities with voice overs, animations, quizzes and games. Children can get onto this site from any device that is linked to the internet by typing in their library card number. It is split into two sections, for 4 to 7 year olds and 7 to 13 year olds, with activities and stories geared to those ages. The section for younger children has stories that children can read and listen to at the same time, developing their reading skills. There are also word puzzles and a make and do section, promoting adult involvement. For older children there are lots of creative opportunities such as choose your own adventure stories and tips on how to write in a variety of formats, including essays and poetry. There are some fun interactive quizzes that develop skills in grammar and punctuation.
4.35 2017 sees the 20th anniversary of the publication of the first book in the Harry Potter series, “Harry Potter and the Philosopher’s Stone.” To mark this, Allerdale’s new Community Services Officer led a Harry Potter Night session where 22 children, plus their parent / carer, made their own wand
47 and broomstick then followed a library treasure hunt around the library to create a spell. The feedback was extremely positive, the photos of the event were posted on the Facebook page and the comments from attendees indicated that the children loved it and families will be back to use the library in future.
4.36 Following the decision at Local Committee on 18 January and subsequent call-in period, the Community Services Team is working through implementing the changes to opening hours.
5.0 OPTIONS
BUDGET
5.1 Members may choose to continue funding the CAB as recommended.
5.2 Members may choose not to continue to fund CAB.
5.3 Members may choose to fund CALC from General Provision as recommended.
5.4 Members may choose not to fund CALC.
5.5 Members may choose to allocate funding as proposed to fund two apprentices within the Community Services Team from the General Provision as recommended
5.6 Members may choose not to allocate funding for two apprentices.
5.7 Members may choose to allocate funding as proposed to fund any shortfall in the School Crossing Patrol budget.
5.8 Members may choose not to allocate funding as proposed to the School Crossing Patrol.
SCHOOL CROSSING PATROLS
5.9 Members may choose to disestablish the post school crossing patrol as identified within the report and as per the recommendation.
5.10 Members may choose not to disestablish the post school crossing patrol as identified within the report and as per the recommendation.
AREA PLANNING
5.11 There are no decisions associated with Area Planning so there are no options to consider.
FLOOD RECOVERY
48 5.12 There are no decisions associated with Flood Recovery so there are no options to consider.
PUBLIC HEALTH
5.13 There are no decisions associated with Public Health so there are no options to consider.
LIBRARY SERVICE
5.14 There are no decisions associated with the Library Service so there are no options to consider.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The Discretionary Budget is £547,120 against which there has been £400,789 actual and committed spent leaving an unallocated resource of £146,332 as at 31/01/17.
6.2 The Non-Discretionary Budget is £200,027 against which there has been £189,759 actual and committed spend leaving unallocated resources of £10,268.
7.0 LEGAL IMPLICATIONS
7.1 It is one of the executive functions of Local Committees under Part 2D 2.4(g) of the Constitution to exercise the powers and duties of the County Council in respect of school crossing patrols. When deciding whether to remove the school crossing patrol, members should be mindful of the Local Authorities general duty to promote the use of sustainable transport including for children on their way to school and to ensure that they are satisfied that there has been a full risk assessment of safe places for children to cross the road going to and from this school. As the school crossing patrol has not been in use for 3 years, there is unlikely to be any requirement for public consultation before withdrawing this facility if that is what members decide to do. There are no other legal implications arising from the options or recommendations contained in this report.
8.0 CONCLUSIONS
8.1 This report gives an overview of some of the main areas of activity within Allerdale since the last report to Local Committee.
49 Brenda Smith Corporate Director – Health Care and Communities
February 2017
APPENDICES
Appendix 1 – Local Committee Budget Summary at 31 January 2017 Appendix 2 – Extract from Council Agenda – Local Committee Budget Allocations 2017-18 Appendix 3 – Service Level Agreement, School Crossing Patrols 2017-18 Appendix 4 – List of Section 19 meetings in communities Appendix 5 – Apprentices Proposal
Electoral Division(s): All
Executive Decision Yes*
Key Decision No*
If a Key Decision, is the proposal published in the current Forward Plan? N/A*
Is the decision exempt from call-in on grounds of urgency? No*
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No* If so, give details below.
Has an environmental or sustainability impact assessment been N/A* undertaken?
Has an equality impact assessment been undertaken? N/A*
N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and necessary approvals have been obtained.
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
50 BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Lizzy Shaw, 07825 103575 and [email protected]
51 This page is intentionally left blank Appendix 1 ALLERDALE LOCAL COMMITTEE 2016/17
SUMMARY FINANCIAL STATEMENT: 31 January 2017
Discretionary budgets total allocation
Allocated by Local Committee 2016/17: Allocation General Provision 18,601 Community Grants 50,067 School Crossing Patrols 42,285 0-19 Strategic Grants 23,371 0-19 Forums 54,531 Local Members Revenue Schemes 83,493 272,348
Appendix Budget Sector 2016/17 Balance Virement Virement Revised Other 2016/17 Committed Actual Expenditure Unallocated Original B/Fwd In Out Budget Contribs Spending Expenditure Expenditure and Resources Budget Limit to Date Commitments or Variance £ £ £ £ £ £ £ £ £ £ £ Revenue Budgets:
Discretionary Budgets 53 B General Provision 18,601 18,354 0 0 36,955 36,955 8,924 4,156 13,080 23,875 C Community Grants 50,067 39,142 0 0 89,209 89,209 4,076 50,499 54,575 34,634 D School Crossing Patrols 42,285 41,205 0 0 83,490 83,490 14,439 53,455 67,894 15,597 E 0-19 Services 23,371 43,824 0 0 67,195 67,195 981 54,050 55,031 12,164 F 0-19 Forum Grants 54,531 37,801 0 0 92,332 92,332 12,999 44,238 57,237 35,095 G 0-19 Universlal Service Allocation 32,908 15,150 0 0 48,058 48,058 10,410 37,648 48,058 0 H Strategic Grants 8,344 7,057 0 0 15,401 15,401 6,667 1,378 8,045 7,356 K Local Revenue Schemes 0 114,480 0 0 114,480 114,480 33,989 62,880 96,869 17,611 230,107 317,013 0 0 547,120 0 547,120 92,485 308,304 400,789 146,332
Other Revenue Budgets Neighbourhood Development Team 116,857 0 0 0 116,857 116,857 0 97,400 116,884 (27) Money Advice Contract - CAB 66,570 0 0 0 66,570 66,570 0 55,480 66,576 (6) I Healthy Weight Fund 0 0 0 0 0 0 1,480 (1,480) 0 0 J Waste Prevention Grants 8,300 8,300 0 0 16,600 16,600 4,609 1,690 6,299 10,301 191,727 8,300 0 0 200,027 0 200,027 6,089 153,090 189,759 10,268
REVENUE TOTAL 421,834 325,313 0 0 747,147 0 747,147 98,574 461,394 590,548 156,600
L Local Member Capital Schemes 0 2,334 0 0 2,334 0 2,334 18,850 0 18,850 (16,516)
CAPITAL TOTAL 0 2,334 0 0 2,334 0 2,334 18,850 0 18,850 (16,516)
LOCAL COMMITTEE TOTAL 421,834 327,647 0 0 749,481 0 749,481 117,424 461,394 609,398 140,084 This page is intentionally left blank 55 This page is intentionally left blank SCHOOL CROSSING PATROLS – SERVICE LEVEL AGREEMENT FOR 2017/18 WITH ALLERDALE LOCAL COMMITTEE
The 2017/18 agreement will continue to embrace the following service aspects:
Training – all school crossing patrols will continue to receive refresher road safety training, including an update on current road traffic legislation as it relates to their role.
Customer Care – all school crossing patrols will continue to receive guidance on the importance and benefits of customer care with particular reference to the needs of children and accompanying adults.
Uniforms and equipment – the requirements of all school crossing patrols are continually assessed to ensure that they comply fully with current legislation. Statutory items of uniform (hat and coat) and equipment will be issued accordingly.
Management activities – Orian Solutions Ltd will pay all salaries and standard employment costs for each individual crossing patrol and recruit any replacements as directed. We will continue to liaise with associated schools to ensure effective absence cover where possible and information to parents. We will also work closely with schools to make the crossing patrol service sufficiently flexible to accommodate any changes to departure or arrival times for breakfast clubs, after school clubs and special events.
However, site reviews, public consultation exercises and traffic surveys will remain the responsibility of the Local Committee and as such, Orian Solutions Ltd will not be involved. Similarly, Orian Solutions Ltd will not be responsible for enforcement of any local parking restrictions or alterations that may be required to the highway, including road markings, hazard warning lights or flashing beacons.
Legal information
The school crossing patrol service complies with the legislative requirements of the School Crossing Patrol Act 1953, School Crossing Patrol Order 1954 and the Road Traffic Regulation Act 1984, which was subsequently amended by the Transport Act 2000 (section 270).
The law gives a school crossing patrol appointed by an appropriate authority the power to stop traffic on condition that they are wearing a uniform approved by the Secretary of State and are using the prescribed sign.
The law states that even where a crossing patrol is provided, parents remain responsible for ensuring their children’s safety on their journey to and from school.
School crossing patrols in Allerdale 57 School Additional Filled (F) Weekly crossing or vacant hours/ facility (V) post mins 1 Ashfield Infant School (Newlands Lane) None F 6.15 2 Ashfield Junior School (High Street) Puffin F 6.15 3 Broughton Moor School (Moor Road) None F 3.20 4 Fairfield Infant School (Gallowbarrow) Zebra F 10.00 5 Grasslot Infant School (Main Road) Puffin F 5.00 6 Beckstone Primary School (Church Road) None F 12.05 7 Beckstone Primary School (Walker Brow) Puffin V 7.05 8 Maryport CE Infant School (Wood Street) None F 8.45 9 Maryport CE Junior School (Curzon Street) Puffin V 8.45 10 Richmond Hill School (Queen Street) None F 7.30 11 Seaton Infant School (Main Road) None V 5.00 12 Seaton Junior School (Main Road) None F 8.45 13 Silloth Primary School (Liddell Street) Zebra V 6.40 14 St Cuthbert’s School (East End, Wigton) None F 7.30 15 St Michael’s Infants (Station Rd) Workington Zebra F 5.00 16 Thomlinson Junior School (High Street Wigton) None F 2.30 17 Thomlinson Junior School (High Street Wigton) None Pt V 11.40 18 Thomlinson Junior School (West Street Wigton) None F 8.45 7 sites 5 vacant 130.50
Vacant Posts – March 2016
7 Beckstone Primary (Walker Brow) 9 Maryport C of E Junior School (Curzon Street) 11 Seaton Infants School (Main Rd) 13 Silloth Primary (Liddell St) 17 Thomlinson Jnr School (High St) – Part vacant (9hrs 10mins per week)
Recruitment is currently underway to replace all vacant posts with the exception of Beckstone Primary which has been vacant for 3 years.
All 18 sites for 38 academic weeks during 2017/18 @ £15.35 per hour = £76,120.65 per annum + VAT
Within this service level agreement, the Local Committee will continue to be invoiced for delivered kerbside hours only.
Crossing Patrol sites vacant for 3 years or more which the local committee may wish to consider for disestablishment from 1 April 2017
7 Beckstone Primary School (Walker Brow) – vacant since 1/02/14
58 Appendix 4
Flood Forums Final Section 19 Reports in Allerdale
Keswick 12 December 2016 Skiddaw Hotel
Cockermouth 8 February 2017 Christ Church
Baggrow and Blennerhassett 9 February 2017 Baggrow and Blennerhassett Village Hall Lorton 16 February 2017 Yew Tree Hall
Workington 21 February 2017 Christ Church Central
Flimby 9 March 2017 Flimby Sports and Social Club
Maryport 14 March 2017 The Settlement
Brigham 16 March 2017 Memorial Hall
Wigton 23 March 2017 Wigton Market Hall
Dearham 30 March 2017 Dearham Village Hall
Braithwaite 13 March 2017 TBC
Seaton TBA TBA
59 This page is intentionally left blank General Provisions: Project Proposal Appendix 5
Project Title Allerdale Area Apprentice Scheme Supporting Officer Lizzy Shaw Date Approved by Local Committee Total Project Cost £20,204
Project Description CCC proposed allocation £10,102 (50% of from General Provisions total cost ) Budget
Towards funding 2 Business Support Apprentice opportunities within The Allerdale Community Services Team
Background Information
The Allerdale Community Services Team would like to offer two young people the opportunity to take up a year long Level 2 apprenticeship in Business Support.
The posts would involve working across Libraries, Public Health and Community Development, giving a wide range of experiences, ranging from customer care to project work that in turn would enable the young people to develop a multitude of transferable skills.
The CCC apprenticeship scheme runs in conjunction with Gen2. This means that any young person not holding a GCSE in English or Maths at grade C or above would be put through those exams as part of the apprenticeship, taking day release from Community Services. This would further increase the employability of the individuals at the end of the apprentice period.
Allerdale Community Services has a proven track record in nurturing and developing both trainees and apprentices. This includes a staff member who began as a trainee, then became an apprentice and now has a permanent job with the team and was named Apprentice of the Year in this year’s Excellence Awards.
4.1 The posts would involve working across Libraries, Public Health and Community Development, giving a wide range of experiences, ranging from customer care to project work that in turn would enable the young people to develop a multitude of transferable skills.
4.2 The apprenticeship scheme runs in conjunction with a training provider. This means
61 that any young person not holding a GCSE in English or Maths at grade C or above would be put through those exams as part of the apprenticeship. This would further increase the employability of the individuals at the end of the apprentice period.
Number of people 1 - 10 X 10 - 50 50 - 100 100 + benefiting
Breakdown of costs (supported by estimates)
All teams are asked to make a 50% contribution to the salary costs. The Apprenticeship Team contribute 50% of the basic salary.
Current salary for all apprentices in the first year of their apprenticeship = £3.50 per hour x 37 = £129.50 per week = £6734.00 per year total salary
A 12 month apprenticeship e.g. Level 2 Business Administration would cost the following:
Costs to your team:
50% of basic salary = £3367.00 (12 months) 25% on costs of total salary of £6734.00 = £1683.50 (includes NI and pension contributions) Total per candidate = £ 5050.50 for 12 month period.
Statement of ‘Match Funding’ (where necessary) Apprentice Team 50% of salary costs
Project start date & duration April 2017 for 1 year
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc)
CCC & Allerdale area priorities:
Would help young people fulfil their potential and support local economic growth
Officer Evaluation
62 63 This page is intentionally left blank Agenda Item 11
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 9 March 2017
From: Corporate Director – Health, Care and Communities
STRATEGIC GRANT MONITORING REPORT: INSPIRA WHEELS 2 WORK
1.0 EXECUTIVE SUMMARY
1.1 This report presents to Members the progress and outcomes so far of the ‘Wheels 2 Work’ project which was awarded £26,886 by Allerdale Local Committee at its meeting on 21st May 2015.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Applications coming forward to the Strategic Grants Panel should support an Allerdale based project, which meets community needs, underpinning elements of the council plan. The proposal outlined below links to the Council Plan priorities as follows:
To safeguard children and support families and schools so that all children in Cumbria can grow up in a safe environment, and can fulfil their potential.
To enable communities to help shape their local services, promote health and wellbeing and support those in poverty.
3.0 RECOMMENDATIONS 3.1 Members note the progress made so far.
65 3.2 Members agree to request a further report to Allerdale Local Committee on 13 October 2017 outlining additional project outcomes achieved up to September 2017.
4.0 BACKGROUND
4.1 The ‘Wheels 2 Work’ scheme provides a flexible transport solution to enable residents of Allerdale to access employment, further education, apprenticeships, return to work programmes or access to jobs with training.
This project supports unemployed people in the Allerdale area aged 16 - 60 years, without qualifications or who are disadvantaged. Participants receive:
A loan of a tested, taxed and fully insured motor scooter, helmet and safety clothing.
Compulsory Basic Training (CBT), road safety and basic maintenance training.
Face-to-face monthly review meetings.
Help to plan and secure more permanent transport solutions
4.2 The scheme offers additional support regarding career coaching and mentoring in relation to housing, benefits, health and wellbeing and community engagement.
4.3 To date, 15 bikes have been purchased in total; 5 brand new and 10 nearly new. The nearly new bikes were in good condition but lower costs have ensured the funding received from Allerdale Local Committee will extend the duration of the project and the number of beneficiaries will continue to increase as the project continues.
4.4 To date, 19 people have accessed the Allerdale based bikes. Since the previous monitoring report presented to Local committee in November 2016, there has been approximately 20 enquiries regarding the Wheels 2 Work scheme. Of the 20 enquiries 5 have gone on to join the programme; the remaining 15 were not eligible.
4.5 In all cases the bikes have been allocated to people in Allerdale to help them move into employment. A number of beneficiaries were only made an offer of work because they had the means to get there. Many of the recipients work anti- social hours and start and finish work when public transport isn’t available.
4.6 4 of the beneficiaries have gone on to purchase their own bikes; beneficiaries get to keep their helmet and protective clothing which would cost them in excess of £80 to buy themselves.
66 4.7 Feedback from Job Centre Plus staff suggests Wheels 2 Work is really valuable because transport can be a major barrier to people taking up employment in the borough. Inspira have a new contract called The Key, launched in West Cumbria for people aged 16+ which targets those who are unemployed and have become disengaged. Advisors work as mentors to overcome barriers to employment, Wheels 2 Work will be offered to people on The Key programme as a transport solution. The contract also aims to work with employers in the area to identify vacancies and skills gaps and provide relevant candidates and training for these organisations and individuals. Inspira will be promoting Wheels 2 Work to employers as part of contract delivery.
5.0 OPTIONS
5.1 Members can comment on progress made by this project so far.
5.2 Members may choose to request a further report to Allerdale Local Committee at its meeting on 13 October 2017 to outline any additional project outcomes achieved up to the end of September 2017.
5.3 Members may decide to note this report with no further updates on this project.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 There are no direct resource or value for money implications arising from this report.
7.0 LEGAL IMPLICATIONS
7.1 There are no legal implications arising from the recommendations contained in this report.
67 8.0 CONCLUSION
8.1 The scheme, as intended, has made training and employment accessible to people where transport is a barrier.
8.2 It fits with the Council’s priorities as set out in paragraph 2.1 and represented a significant investment in local people. For 19 individuals in the Allerdale area the grant funded bikes have improved their employment prospects.
8.3 The initial investment is continuing to deliver positive outcomes for people in Allerdale beyond the original grant allocation in May 2015 and will continue to do so for some time yet.
Brenda Smith Corporate Director Health, Care & Communities
9 March 2017
APPENDICES
No appendices
Electoral Division(s): All
* Please remove whichever option is not applicable
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
68 PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
No previous relevant decisions
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: [email protected] 01900706188
69 This page is intentionally left blank Agenda Item 12
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 9 March 2017
From: Corporate Director – Health Care and Communities
MEMBER’S DIVISIONAL ALLOWANCES
1.0 EXECUTIVE SUMMARY
1.1 This report sets out schemes that have been proposed from Members Divisional Allowances since the last meeting of Local Committee and seeks approval from this Local Committee.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The use of allowances by Members for sole use in their divisions enables Members to identify and address areas of need for the allowance that was granted in 2015 for the period 2015-17. The monies need to be committed prior to 31 March 2017 and Members are advised that balances remaining after this time will be withdrawn.
2.2 When identifying or developing schemes, Members give consideration to the Allerdale Area Plan and Council Plan priorities, which are:
To safeguard children and support families and schools so that all children in Cumbria can grow up in a safe environment, and can fulfil their potential
To support older, disabled and vulnerable people to live independent and healthy lives
To enable communities to help shape their local services, promote health and wellbeing and support those in poverty
To provide a safe and well managed highways network, secure infrastructure improvements and support local economic growth
To be a modern and efficient council
2.3 There are no equality implications arising out of the recommendations of this report.
71 3.0 RECOMMENDATIONS
3.1 In respect of the electoral division revenue scheme fund for Cockermouth North members agree to allocate £778 to Cockermouth Town Council towards replacement of a tree in Market Place. See Appendix 1.
3.2 In respect of the electoral division revenue scheme fund for Cockermouth North members agree to allocate £3,029 to Cockermouth Town Council towards Christmas lights for Main Street. See Appendix 2.
3.3 In respect of the electoral division revenue scheme fund for Maryport North members agree to de-commit £1,000 from St. Marys PCC headstone restoration project as funding sourced elsewhere.
3.4 In respect of the electoral division revenue scheme fund for Maryport North members agree to allocate £290 to GEN2 towards apprentice design and build boat project. See Appendix 3.
3.5 In respect of the electoral division revenue scheme fund for Solway Coast members agree to allocate £500 to Bowness on Solway Parish Council towards The cost of a community based defibrillator. See Appendix 4.
3.6 In respect of the electoral division revenue scheme fund for Harrington members agree to de-commit £3,700 from Bessemer project due to the project coming in under budget.
3.7 In respect of the electoral division revenue scheme fund for Harrington members agree to allocate £3,275 to High Harrington Community Centre towards building enhancements and ICT equipment. See Appendix 5.
3.8 In respect of the electoral division revenue scheme fund for Harrington members agree to allocate £2,694 to CCC Countryside Access Team towards resurfacing of a footpath in Harrington. See Appendix 6.
3.9 In respect of the electoral division revenue scheme fund for Bothel and the Wharrels members agree to allocate £1,000 to Ireby Music Festival towards the lighting and staging costs. See Appendix 7
3.10 In respect of the electoral division revenue scheme fund for St. Johns and Clifton members agree to allocate £4,000 to Workington Heritage Group towards catering equipment. See Appendix 8.
3.11 In respect of the electoral division revenue scheme fund for Maryport North members agree to allocate £2,000 to The Settlement towards running costs. See Appendix 9.
3.12 In respect of the electoral division revenue scheme fund for Maryport North members agree to allocate £1,030 to Netherton Infant School
72 towards a Healthy Mind, Healthy Body, Healthy You project. See Appendix 10.
3.13 In respect of the electoral division revenue scheme fund for Harrington members agree to allocate £757 to Harrington Youth Club towards gaming equipment. See Appendix 11.
3.14 In respect of the electoral division revenue scheme fund for Seaton members agree to de-commit £1,000 from Northside PCC running costs project as this funding is no longer required.
3.15 In respect of the electoral division capital scheme fund for Seaton members agree to allocate £1,000 to Seaton Village Hall towards purchasing a PA system. See Appendix 12.
3.16 In respect of the electoral division revenue scheme fund for Seaton members agree to allocate £760 to Seaton Toddler Group towards Messy Play sessions and transport costs. See Appendix 13.
3.17 In respect of the electoral division capital and revenue scheme funds for Seaton members agree to allocate £1,334 capital funding and £231 revenue funding to Seaton Parish Council towards replacing play equipment at Jackson Street play park. See Appendix 14.
3.18 In respect of the electoral division revenue scheme fund for St. Michaels members agree to allocate £1,000 to Senhouse Street Residents Group towards Neighbourhood Watch signs and hi-visibility jackets. See Appendix 15.
3.19 In respect of the electoral division revenue scheme fund for St. Michaels members agree to allocate £1,630 to CCC Highways towards a consultation on the parking restrictions in Workington Town Centre. See Appendix 16.
4.0 BACKGROUND
4.1 In 2015, each Member of Cumbria County Council was allocated £5,000 as a Members Divisional Allowance to cover the two-year period 2015-16 and 2016-17. Any monies not committed during 2015-16 were carried forward into the current year. Any monies that remain un-committed at 31 March 2017 will no longer be available.
4.2 Although individual Members decide how they choose to spend this money, the agreement of the Local Committee is required.
4.3 Appendices 1 to 16 to this report contain details of the proposals at 3.2 to 3.19. When assessing the suitability of taking these proposals forward, Members have given consideration to any technical or other advice from colleagues in relevant Directorates.
73 4.4 In agreeing the recommendations, Members have assurance that the local scheme rules and back office arrangements will ensure detailed compliance with the delegated scheme.
4.5 For information, Appendix 17 sets out the balances of all Members Divisional Allowances 2015-2017, which also identifies separately the proposals within this report. Members are advised that all monies from Members Divisional Allowances have been allocated within the stated time period.
5.0 OPTIONS
5.1 Members can vary or reject the recommendation, within the delegated framework of the scheme. They can either:
Support projects inside and outside of their electoral division
Combine their allocations with other County Councillors to support larger scale projects Propose a project or projects within the financial envelopes available as agreed
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 If all the recommendations in section 3 are approved there will be no remaining unallocated resource as shown detailed in appendix 17.
7.0 LEGAL IMPLICATIONS
7.1 Members are authorised to agree the recommendations in this report should they choose to do so.
8.0 CONCLUSION
8.1 Members Divisional Allowances enable Members to invest in their local community where their local knowledge strongly informs their proposals.
Brenda Smith Corporate Director – Health, Care and Communities
February 2017
APPENDICES
Appendix 1 Cockermouth North – Cockermouth Town Council tree project Appendix 2 Cockermouth North – Cockermouth Town Council Xmas lights Appendix 3 Maryport North – GEN2 apprentice project
74 Appendix 4 Solway Coast – Bowness on Solway Parish Council Defibrillator Appendix 5 Harrington – High Harrington Community Centre Appendix 6 Harrington – Countryside Access Team Appendix 7 Bothel & the Wharrels – Ireby Music Festival Appendix 8 St. Johns & Clifton – Workington Heritage Group Appendix 9 Maryport North – The Settlement Appendix 10 Maryport North – Netherton Infant School Appendix 11 Harrington – Harrington Youth Centre Appendix 12 Seaton – Seaton Village Hall Appendix 13 Seaton – Seaton Toddler Group Appendix 14 Seaton – Seaton Parish Council Appendix 15 St Michaels – Senhouse Street Residents Group Appendix 16 St Michaels – CCC Highways Appendix 17 Members Divisional Allowances Summary
Electoral Division(s): *
Executive Decision Yes*
Key Decision No*
If a Key Decision, is the proposal published in the current Forward Plan? N/A*
Is the decision exempt from call-in on grounds of urgency? No*
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No* If so, give details below.
Has an environmental or sustainability impact assessment been N/A* undertaken?
Has an equality impact assessment been undertaken? N/A*
N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and necessary approvals have been obtained.
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
75 BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Lizzy Shaw, 07825 103575 [email protected]
76 LOCAL MEMBERS SCHEME PROJECT APPENDIX 1
CCC Electoral Division Cockermouth North Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £912 Project Description CCC LMS Contribution £778
Cockermouth Town Council
Cockermouth Town Council would like remove a dead tree from Market Place and replace with a rootballed Tilia Euchlora.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£760 +VAT = £912
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion March 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To protect and enhance Cumbria’s world class environment
Officer Evaluation The existing tree needs to be removed as it is dead. Replacing the tree will ensure that the area is not affected visually by the removal and will ensure that the pavement remains safe.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy 77 Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
78 LOCAL MEMBERS SCHEME PROJECT APPENDIX 2
CCC Electoral Division Cockermouth North Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £3,029 Project Description CCC LMS Contribution £3,029
Cockermouth Town Council
Cockermouth Town Council would like to purchase 20 pole mounted motifs Christmas lights for Cockermouth Main Street.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£3,029+VAT
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion November 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To protect and enhance Cumbria’s world class environment
Officer Evaluation The lights are welcomed by the local community and the official light switch on event brings thousands local residents and visitors into the town each year.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts 79 Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
80 LOCAL MEMBERS SCHEME PROJECT APPENDIX 3
CCC Electoral Division Maryport North Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £290 Project Description CCC LMS Contribution £290
GEN 2
GEN2 are working with a number of apprentices to produce a small metal boat to be situated in a secure shop front on Senhouse Street.
A variety of apprentices will be involved in the project from design to production and the project will be included in their portfolios.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£290.65
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion November 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) Enabling children and young people’s involvement and participation
Officer Evaluation GEN2 are working with apprentices to create a replica boat to the floral boat that was unfortunately stolen last year. The apprentices will be involved in each step and the project will be included in their portfolios.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees 81 Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
82 Appendix 4
LOCAL MEMBERS SCHEME PROJECT
CCC Electoral Division Solway Coast Supporting Officer Sally Scales Date Approved by Local 9 March 2017 Committee Total Project Cost £1794 Project Description CCC LMS Contribution £500
Bowness on Solway Parish Council
Supply & installation of a community based defibrillator. To be supplied by The Community Heart Beat Trust on a managed Solution basis.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 + X
Breakdown of costs (supported by estimates)
Cardiac Science G5 defibrillator £875 Cabinet £595 Carriage £25 VAT £299 Total £1794
Statement of ‘Match Funding’ (where necessary)
Own funds
Estimated date of completion September 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) CCC & Allerdale area priorities: To enable communities to help shape their local services, promote health & wellbeing
Officer Evaluation
Bowness is a rurally isolated parish and so life chances are improved in the event of an incident locally. Under the managed solution scheme, The Community Heart Beat Trust takes responsibility of the equipment 83 Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
84 LOCAL MEMBERS SCHEME PROJECT APPENDIX 5
CCC Electoral Division Harrington Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £3,275.75 Project Description CCC LMS Contribution £3,275.00
High Harrington Community Centre
The Community Centre are making some enhancements to the building to reduce energy and ongoing maintenance costs by installing a new boiler and painting the exterior of the building to protect from damp.
The Community Centre is also working with Community Learning and Skills to run regular ICT courses and The Centre would like to purchase a 2 year broadband package to enable the centre to run these sessions and offer free WIFI to centre users.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Replacement of boiler £1970.55 Exterior painting £770.00 Broadband for IT usage £535.20
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion November 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To support older people to live independent lives and to promote sustainable economic growth.
Officer Evaluation High Harrington community centre is a well-used community building. The centre has received requests from a number of elderly residents to host IT courses, they are also looking at energy efficiency to reduce ongoing running costs.
85 Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
86 LOCAL MEMBERS SCHEME PROJECT APPENDIX 6
CCC Electoral Division Harrington Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost In excess of Project Description £12,000 CCC LMS Contribution £2,694
Countryside Access Team
The footpath between Beckstone Primary School and Main Road in Harrington is a well-used footpath by the whole community.
In recent years the footpath has been resurfaced in small patches. The Countryside Access Team have secured funding from Workington Town Council and via Section 106 funding from new developments to resurface the remaining section down to Main Road.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Awaiting quotation
Statement of ‘Match Funding’ (where necessary) £7,000 Workington Town Council S.106 contribution to be confirmed
Estimated date of completion November 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To protect and enhance Cumbria’s world class environment.
Officer Evaluation The footpath is well used, especially around school times and is currently very uneven. Re- surfacing this path will provide safer access to all users.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules 87 Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
88 Appendix 7 LOCAL MEMBERS SCHEME PROJECT
CCC Electoral Division Bothel and The Wharrels Supporting Officer Sally Scales Date Approved by Local 9 March 2017 Committee Total Project Cost £3,250 + VAT Project Description CCC LMS Contribution £1,000
Towards the cost of lighting and staging for Ireby Festival
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 + X
Breakdown of costs (supported by estimates)
10mx5m stage Site lighting Stage lighting Generator Operator & delivery Total cost £3,250 + VAT
Statement of ‘Match Funding’ (where necessary) Own Funds Ticket sales
Estimated date of completion By May 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc)
CCC Priorities: To enable communities to live safely and shape services locally
Allerdale Priorities: Promote sustainable economic growth
Supports CCC’s commitment to enhancing quality of life for those living in rural areas through the Active living in Cumbria prevention strategy
0-19 priorities: Providing access to safe enjoyable places for children & young people to go Providing access to holiday, weekend and out of school activities Providing children & young people to take part in volunteering and community action.
89 Officer Evaluation
The Ireby Festival engages the whole community throughout the year. They work with children & young people including those with learning difficulties to provide an opportunity to experience the positive effects of music and offer local families reduced price tickets. They provide music of all genres to all ages along with workshops linked to local schools, storytelling and experimental sound making sessions, providing a platform for local people to perform including young people. The festival also provides an opportunity for local voluntary groups to raise additional funds.
Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
90 LOCAL MEMBERS SCHEME PROJECT APPENDIX 8
CCC Electoral Division St. Johns & Clifton Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £6,322 Project Description CCC LMS Contribution £4,000
Workington Heritage Group
Workington Heritage Group have been working on increasing the usage of the building for functions over the past few years. To increase usage further they require some catering equipment such as a industrial dishwasher, glass clearer, hot cupboard as well as fire retardant curtains and table decoration such as tablecloths and chair covers.
The museum would also like to purchase 2 marquees for children’s fun days.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£6,322
Statement of ‘Match Funding’ (where necessary) Workington Heritage Group will fund the difference
Estimated date of completion November 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To promote sustainable economic growth, and create jobs
Officer Evaluation Workington Heritage Group have been working on increasing the usage of the museum over the past few years and have also started hosting weddings. They currently hire in equipment for functions and are looking to purchase items to reduce the outgoing costs.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees 91 Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
92 LOCAL MEMBERS SCHEME PROJECT APPENDIX 9
CCC Electoral Division Maryport North Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £2,000 Project Description CCC LMS Contribution £2,000
The Settlement
The Settlement has undergone some changes in the organisation over the past year and the centre is now being run by volunteers. The centre currently has a number of regular users but the trustees would like to increase usage further and is currently in discussions with a number of groups.
Due to a recent unexpected bill for electrical works the Centre is looking for funding towards heating costs over the next few months.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Cost of gas and electric is on average £11,363 per annum
Statement of ‘Match Funding’ (where necessary) The Settlement currently receive funding from hire of office space, regular weekly classes and ad hoc hire of rooms.
Estimated date of completion November 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To promote sustainable economic growth, and create jobs
Officer Evaluation The Settlement is a large community building which used to offer a variety of activities. Over the years the focus has changed to support the older users. The trustees recognise that to keep the building sustainable they revert back to offering a range of activities for all ages.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules 93 Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
94 LOCAL MEMBERS SCHEME PROJECT APPENDIX 10
CCC Electoral Division Maryport North Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £2,000 Project Description CCC LMS Contribution £1,030
Netherton Infant School
Netherton Infant School are running a ‘Healthy Mind, Healthy Body, Healthy You’ project. The project will work with families and run sessions on healthy cooking, exercise and mental health workshops.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Approximately £1200. Awaiting quotes
Statement of ‘Match Funding’ (where necessary) The school will fund the difference from fund raising.
Estimated date of completion July 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To improve health & wellbeing
Officer Evaluation Netherton Infant School is looking to increase healthy eating and exercise by running workshops with activities for both the children and their families. A pilot around healthy eating was run recently and proved very popular.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement 95 Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
96 LOCAL MEMBERS SCHEME PROJECT APPENDIX 11
CCC Electoral Division Harrington Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £757 Project Description CCC LMS Contribution £757
Harrington Youth Club
Harrington Youth Club run regular youth sessions on a weekly basis which attract a large number of local young people.
The club would like to purchase a television and wall bracket along with a games console and games.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£757.17
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion July 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) Providing access to safe and enjoyable places for children and young people to go.
Officer Evaluation The youth club provides a variety of activities for young people and have consulted with the users on what additional items they would like to have.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement 97 Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
98 LOCAL MEMBERS SCHEME PROJECT APPENDIX 12
CCC Electoral Division Seaton Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost In excess of £1,000 Project Description CCC LMS Contribution £1,000 capital funding
Seaton Village Hall
Seaton Village Hall have carried out extensive refurbishment over the past few years. They are now looking to install a sound system to increase the acoustics within the hall which will benefit users.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Awaiting quotation
Statement of ‘Match Funding’ (where necessary) Seaton Village Hall will fund any shortfall
Estimated date of completion July 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To enable communities to live safely and shape services locally.
Officer Evaluation Seaton Village Hall is used by a large number of organisations as well as for ad hoc bookings. Having an in-built PA system will increase the profile of the hall.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement 99 Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
100 LOCAL MEMBERS SCHEME PROJECT APPENDIX 13
CCC Electoral Division Seaton Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £1,000 Project Description CCC LMS Contribution £760 Seaton Toddler Group
Seaton Toddler group meet on a weekly basis and are looking to expand on the activities within the group by introducing monthly ‘Baby Discovery & Little Explorers’ sessions which focuses on using a child’s natural curiosity to encourage physical and creative development.
The toddler group are also planning a trip to The World of Beatrix Potter in Windermere and a family fun activity session.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Creation Station x 6 sessions £360 Creation Station family fun day £100 Transport cost to Windermere £300
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion July 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) Providing access to play activities
Officer Evaluation
Seaton toddler group have an average of 20 children attending on a regular basis and the group are looking to expand the activities that the group offer to increase numbers.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees 101 Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
102 LOCAL MEMBERS SCHEME PROJECT APPENDIX 14
CCC Electoral Division Seaton Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £19,980.00
Project Description CCC LMS Contribution £1,565 (1,334 capital and 231 revenue)
Seaton Parish Council
Seaton Parish Council are looking to replace the play equipment at Jackson Street play park.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£19,980.00 +VAT
Statement of ‘Match Funding’ (where necessary) Seaton Parish Council are applying for funding for the balance.
Estimated date of completion July 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) Providing access to play activities
Officer Evaluation Jackson Street play park is well used by the community and visitors. Some of the equipment and the surfacing is in desperate need of replacement.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy 103 Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
104 LOCAL MEMBERS SCHEME PROJECT APPENDIX 15
CCC Electoral Division St. Michaels Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £1,020.00 Project Description CCC LMS Contribution £1,000
Senhouse Street Resident Group
Senhouse Street Resident Group are looking to become a neighbourhood watch area and would like funding for signage and hi-viz jackets which can be used in any local emergency.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
Hi-viz jackets x16 £960.00 Neighbourhood watch metal signs and window stickers £60.75
Statement of ‘Match Funding’ (where necessary) Senhouse Street Residents Group will fund the balance
Estimated date of completion July 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To enable communities to live safely and shape services locally
Officer Evaluation Senhouse Street Residents Group are a pro-active group who are encouraging residents to sign up to the neighbourhood watch scheme. They are also looking at formulating a community emergency plan.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees Last annual report Last set of accounts Latest bank statement Equal opportunities policy 105 Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
106 LOCAL MEMBERS SCHEME PROJECT APPENDIX 16
CCC Electoral Division St. Michaels Supporting Officer Hayley Bishop/Lizzy Shaw Date Approved by Local 9 March 2017 Committee Total Project Cost £1,630 Project Description CCC LMS Contribution £1,630
CCC Highways
Local business owners and shoppers in the town have raised concerns that the existing 30 minute parking restrictions on Murray Road does not allow shoppers to spend enough time in stores. A number of articles have been published in the press over the years, as well as various campaigns to increase the waiting period to the 1 hour previously in place. In light of public views, local officers are carrying out a consultation on increasing the waiting time.
Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +
Breakdown of costs (supported by estimates)
£1630
Statement of ‘Match Funding’ (where necessary) n/a
Estimated date of completion April 2017
Strategic Fit & Evidence of Community Support (link to Council Plan, Local Area Plan, Community Plans, etc) To provide safe and well maintained roads and an effective transport network
Officer Evaluation During 2006, waiting periods were reduced from 1 hour to 30 minutes, the idea being to create a ‘pop and shop’ system by encouraging a higher turnover of vehicles in the central areas of Workington where a high number of small independent businesses are present.
Many residents and local businesses have since raised concerns that this is not working as expected.
Supporting Information from partners in delivery of the project: Third Sector Constitution/ rules Membership fees 107 Last annual report Last set of accounts Latest bank statement Equal opportunities policy Child protection policy Letter of agreement signed by at least two committee members Statutory Agencies Letter of Agreement
108 Appendix 17
Members Divisional Allowances 2015-2017
Division Balance at 9 Proposed Amount available March 2017 commitment/de- at 31 March 2017 commitment/correction in this report Aspatria 0 0 0 Thursby 0 0 0 Bothel 1,000 (1,000) 0 Cockermouth North 3,807 (778) 0 (3,029) Cockermouth South 0 0 0 Dearham & Broughton 0 0 0 Keswick 0 0 0 Harrington 3,026 3,700 0 (3,275) (2,694) (757) Maryport North 2,320 1,000 0 (290) (2,000) (1,030) Maryport South 0 0 0 Moorclose 0 0 0 St Johns 4,000 (4,000) 0 St Michaels 2,630 (1,000) 0 (1,630) Seaton 2,325 1,000 0 (1,000) (760) (1,565) Solway Coast 500 (500) 0 Wigton 0 0 0 TOTAL 19,608 19,608 0
109 This page is intentionally left blank Agenda Item 13
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 9 March 2017
From: Corporate Director – Health, Care and Communities
ALLERDALE CHILDREN & YOUNG PEOPLES WORKING GROUP
1.0 EXECUTIVE SUMMARY
1.1 This report provides Local Committee with an update on the Children and Young People’s Working Group held on 9th February 2017.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The work of the Allerdale Children and Young People’s Working Group contributes to the Council Plan priorities, which are:
To safeguard children and support families and schools so that all children in Cumbria grow up in a safe environment, and can fulfil their potential.
To enable communities to help shape their local services, promote health and wellbeing and support those in poverty.
To support older, disabled and vulnerable people to live independent and healthy lives.
To provide a safe and well managed highway network, secure infrastructure improvements and support local economic growth.
To be a modern and efficient council.
3.0 RECOMMENDATION
3.1 Members note the work of the Allerdale Children & Young People’s Working Group.
111 4.0 BACKGROUND
4.1 Members received a presentation from Cumbria Youth Alliance (CYA) outlining the projects and services they deliver across Cumbria with a particular focus on those delivered in the Allerdale area, including The Friday Night Project. CYA support the Friday Night Project in 11 locations across Allerdale, involving 10 subcontractors and engage with over 1,000 local young people.
4.2 CYA informed members of a new collaboration with The Share Foundation to deliver the ‘Ladder of Achievement’ project across Cumbria. The project aims to financially benefit looked after children as they approach independent living. Young People aged 15 -17 years will be able to earn up to £1,800 in the form of an ISA by completing online learning modules designed to develop skills for independent living.
4.3 A presentation was given to members from the Fostering and Adoption Recruitment and Assessment Team outlining the current recruitment campaign and the benefits of fostering with Cumbria County Council. Members agreed to assist with the distribution of leaflets whilst out in the community.
4.4 Members discussed the current developments within the Targeted Youth Support Service in West Cumbria and the future plans for the Care Leaver Forum, The Children in Care Council and the Youth Council.
4.5 Members reviewed the current Strategic 0-19 application from Cumbria Alcohol and Drug Advisory Service (CADAS) to support young people who are affected by alcohol and substance misuse. Members were supportive of the application which will be considered by the Strategic Grants Panel.
5.0 OPTIONS
5.1 This report is for noting only so there are no options to consider.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 There are no direct resource or value for money implications arising from this report.
7.0 LEGAL IMPLICATIONS
7.1 There are no legal implications arising from the recommendations contained in this report.
112 8.0 CONCLUSION
8.1 This report gives a summary of the work of the Children and Young People’s Working Group held on 9 February
Brenda Smith Corporate Director – health, care and Communities
9 March 2017
APPENDICES
No appendices
Electoral Division(s): All
* Please remove whichever option is not applicable
Executive Decision No
Key Decision No*
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
113 BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: [email protected] 01900706188
114 Agenda Item 14
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 9 March 2017
From: Corporate Director – Health, Care and Communities
STRATEGIC GRANTS
1.0 EXECUTIVE SUMMARY
1.1 This report updates Local Committee on the work of the Strategic Grants Panel held on 22 February 2017.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATION
2.1 Allerdale Local Committee has the executive function to determine applications for grant funding, loans and contributions to external bodies, voluntary organisations and individuals.
2.2 The work of the Strategic Grants Panel and awards made via the Strategic grants panel and Allerdale Local Committee contribute to the achievement of the Council Plan priorities which are:
To safeguard children and support families and schools so that all children in Cumbria can grow up in a safe environment, and can fulfil their potential
To support older, disabled and vulnerable people to live independent and healthy lives
To enable communities to help shape their local services, promote health and wellbeing and support those in poverty
To provide a safe and well managed highways network, secure infrastructure improvements and support local economic growth
To be a modern and efficient council
2.3 The key priorities for Children’s Services for the 0-19 and Universal youth grants budget are:
Providing access to play, recreation, leisure or outdoor activities;
115 Providing access to care or educational activities;
Providing access to safe and enjoyable places for children and young people to go;
Providing access to holiday, weekend or out of school activities;
Enabling children and young people’s involvement and participation;
Supporting children and young people to take part in volunteering or community action.
2.4 The key priorities for waste prevention are:
Reduce the amount of waste produced in Allerdale by encouraging specific behaviours relating to the waste hierarchy of reduce, re-use and recycle and encouraging resourcefulness through repairing, refurbishing, re-purposing, sharing, swapping and composting.
Reduce the negative impact of waste on our society and environment by encouraging better management of waste and exemplifying new waste of dealing with waste as a resource
Enable residents and communities to get involved in environmental and waste related initiatives and support permanent changes in individual behaviours.
Raise awareness of resource efficiency and educate people around resource efficient behaviours.
2.5 A separate Equality Impact Assessment (EIA) is not required as equality issues are identified and dealt with at the application stage.
3.0 RECOMMENDATIONS
3.2 Members note the work of the Strategic Grants Panel and the grants awarded at its meeting on 22 February 2017.
4.0 BACKGROUND
Grants Awarded in February 2017
The panel considered applications at its meeting on 22 February 2017. Awards were recommended for projects from the General Grant, 0-19 and the Waste Prevention strategic grants totalling £10,301.
General Grants
Annie Mawson’s Sunbeams Trust £3,947
Cumbria Voluntary Services (CVS) £3,000
116 Kelly Holmes Trust £409
0-19
Active Cumbria £1,000
Kelly Holmes Trust £1,591
Cumbria Drugs & Alcohol Advisory Service (CADAS) £4,665
Free Swimming for children and young people £4,908
Waste Prevention
Free For All Community Recycling £4,800
Garden Organic £2,501
Hayton Castle Fields CIC £3,000
5.0 OPTIONS
5.1 There are no decisions to make therefore there are no options to consider.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 In view of the grants approved 22/02/17 and detailed in section 4.0 the remaining unallocated resource will be as follows.
1) Strategic Grants - will be fully allocated with no remaining unallocated budget.
2) 0-19 Services – will be fully allocated with no remaining unallocated budget.
3) Waste Prevention - will be fully allocated with no remaining unallocated budget.
7.0 LEGAL IMPLICATIONS
It is a function of Local Committees under Part 2(D) of the Constitution, to determine and approve applications for grants. Members can therefore approve the recommendations should they choose to do so.
117 8.0 CONCLUSION
8.1 This report updates members of Local Committee on the work of the Strategic Grants Panel.
Brenda Smith Corporate Director – Health Care and Community Services
February 2017
APPENDICES
No appendices
Electoral Division(s): All
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
118 BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: [email protected] 01900706188
119 This page is intentionally left blank County Council Local Committee for Allerdale
Outstanding actions progress list
Date/Minute/Topic Description and update Responsible Date Due Person
1 March 2016 Minute 83 – Area Manager £10,000 of the remaining General Provision budget be committed to flood Area Manager Regular updates Report - Allerdale recovery related activity, with urgent payments being made following to the agreement by the Chair, Vice Chair and Officers. Decisions to be reported Committee back to Local Committee Minute 84 – Public Health Member training be agreed at workshops, local initiatives and to raise Public Health Regular updates Update awareness of public health in local communities Locality to the Manager Committee 4 May 2016 Min 103 A full review of existing school crossings to be undertaken and reported back Area Highways ongoing 121 Area Manager Report through the Allerdale Local Committee’s Highways and Transport Working and Transport Group Manager 14 July 2016 Min 34 Six monthly review to ensure that services are being delivered to required Area Manager Six monthly Strategic Grants standards updates to the Committee Min 38 Progress on projects which have received Local Committee funding for Area Manager Regular updates Actions arising from Wheels to Work and NADT to the
previous meetings Committee Agenda Item 15 2 November 2017 Min 69 INSPIRA WHEELS 2 WORK: A report outlining the project outcomes Area Manager 9 March 2017 Strategic Grants Monitoring achieved This page is intentionally left blank Agenda Item 16
LOCAL COMMITTEE CHAIRS AND LEADERSHIP
Minutes of a Meeting of the Local Committee Chairs and Leadership held on Tuesday, 8 November 2016 at Old Court Room, The Courts, Carlisle, CA3 8NAat 2.00 pm
PRESENT:
Mr SF Young (Chair)
Mrs PA Bell Mr FI Morgan Mr N Cotton Mr EW Nicholson Miss HJ Fearon Mrs W Skillicorn Mr KR Hamilton Mr M Stephenson Mr G Humes Mr SF Young Mr J Mallinson
Also in Attendance:-
Mr C Cox - Assistant Director - Public Health and Communities Mrs J Currie - Senior Democratic Services Officer Ms G Elliott - Area Manager - Copeland Mr P Greenup - Senior Manager - Regulatory Services Ms T Ingham - Area Manager - Barrow Mrs K Johnson - Area Manager - South Lakeland Ms A Jones - Assistant Director - Economy and Environment Ms L Shaw - Area Manager - Allerdale Mr T Thwaites - Area Manager - Carlisle Mrs D Wood - Chief Executive Mr N Wright - Area Manager - Eden
11 APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr W McEwan, Mrs S Sanderson, Mr I Stewart and Mr C Weber.
The Chair welcomed the Assistant Director – Public Health and Communities to his first meeting of the Local Committee Chairs and Leadership since he took over responsibility for Community Services.
12 MINUTES OF PREVIOUS MEETING
RESOLVED that the minutes of the previous meeting held on 27 July 2016 be agreed with the following amendments:-
Minute No 5 – Area Planning Allerdale change the words registration service relocating to Cockermouth to read ‘ceremonies room relocating within Cockermouth’.
123 South Lakeland – change the opening paragraph to read ‘the Chair said SLLC had been working together with Kendal Town Council and South Lakeland District Council to consider where monies from these organisations might align with the Kendal Strategic Transport Infrastructure Study. This had come about.... etc'
13 AREA PLANNING PROGRESS UPDATE (STANDING ITEM)
This report provides an overview of the principles of Area Planning and the very local approach that has been adopted. It provides a progress update on the activity and achievements within each Local Committee area. This report covers the period of June to September 2016 and is shared by the Chairs and Vice Chairs.
Each of the Chairs/Vice Chairs presented the updates on progress for their own areas, for the period June to September 2016, which included the following:-
Allerdale
With effect from October, the Ceremonies Room in Cockermouth, a shared space with the Coroner, moved to the town hall in Cockermouth. The Coroner Service required additional space and were able to move into the former Ceremony Room. Rather than cease this service in the town, there was no legal requirement to provide one, the Communities Team worked with the town council to ensure that a low cost venue was still available in the town. This also supported the businesses in the town that were linked to both weddings and the associated hospitality industry and raised the profile of the town council. This initial piece of work had strengthened the relationship with the town council which would be essential in reshaping local services going forward, specifically the future use of the library.
A range of events were planned in the libraries for children through the school holidays including Summer Reading Challenge and events to celebrate the birth of Roald Dahl. The Community Services Manager was the County Lead on Children’s events in libraries and was currently organising the Poetry by Heart event with schools which ran annually.
Barrow
One of the Local Committee’s three Area Plan Priorities focused on promoting sustainable economic growth and creating jobs. As such Members had continued to have a strong focus on the impacts and potential opportunities for local communities resulting from the significant developments in the area. Recent sessions and work included:
Meetings to look at the BAE development and associated impacts Partnership meeting with the FSB and future close working with the Barrow BID to support the town centre development A site visit and briefing regarding the development of the Barrow Waterfront. Reviewing the Barrow Infrastructure Plan which would support the Borough Council’s Local Plan
2 124 The Libraries and Archive Service continued to develop in Barrow and was working closely with Local Members on a range of projects including:
Dalton Library – the transfer of the library to the nearby community centre had now been completed, helping to support this developing community hub. Barrow Island Community Hub - at a previous Area Planning meeting Members explored the potential to develop a community hub on Barrow Island in the CDC/Library space. Discussions had been held with all partners and following some minor work it was hoped that the hub would be fully developed and incorporating all partners by late-Autumn Barrow Main Library - Members had previously asked that this building was reviewed to identify how the whole property could be brought back into full use with a view to making this key service centre even more of a community hub. A full feasibility study of the property and a business case was being developed.
Carlisle
Councillors recognised the need to plan and address the current and anticipated future economic needs of the city, and had been closely briefed on commissioned work to deal with projects that will have an impact in both the short and long term future, such as:
Carlisle South developments The future of the council’s current HQ complex at The Courts Railway Station/Court Square plans Portland Square design and development brief Virgin Media project to install cable provision across the city United Utilities water main developments
Councillors had been keen to ensure that positive developments received the widest recognition, and where progress from outside bodies appeared inadequate, had used their community champion role to press for changes.
Copeland
The Copeland Community Development Centre was now operating out of the library and archive buildings. This was facilitated by revised opening hours at the Archive centres so the Copeland Community learning team could establish a fixed base within the Archive building on a Monday and Tuesday. This was the start of bringing all the community services together in Whitehaven ready for the Daniel Hay redevelopment.
As part of bringing all the community services together on one site 3 meeting rooms were being created on the ground floor of the Whitehaven Library to allow Registrars to vacate College House and host the Weddings and Citizen ceremonies in the library building.
The Area Delivery Plan was currently being refreshed with member workshops informing a more targeted focus on deliverable projects and programmes.
3 125 Whitehaven Campus The preferred developer of Campus Whitehaven was Wates who had substantial knowledge and expertise in building schools within time and within budget. Wates were working well with both schools and proposals going forward for planning in November.
An approach had been made from Give us a Break 2010 charity for early discussions on the potential to use the Mayfield school site once Campus Whitehaven opens for the creation of a respite care centre.
Eden
An area plan priority session was held with Members to discuss and reaffirm local priorities. The session generated good discussion around areas of focus and future areas for consideration. The Eden Area Plan Delivery Plan was refreshed as a result allowing for a strategic focus for committee resources and a performance measurement tool for the work of the community service team.
Members had continued to be engaged with flood recovery works. Colleagues from the council’s community development team and development management team continued to work with the EA to deliver flood forums across the district where draft flood investigation reports had been presented to local residents. Sessions had been well attended and generated some good discussion.
Members in Eden had now received two engagement sessions around the service review of day opportunities in the district, and Eden Community Development Team were working hard to develop a map of local community services, clubs and events to aid future discussions over community based day services. The team would continue work with colleagues in health and social care to look at individual options and highlight opportunities in preparation for a further engagement session with the local committee.
In relation to the library service, following a three week consultation exercise, Eden Local Committee recently approved a slight change and reduction in Penrith Library opening hours from 52 to 46 hours per week. The changes included closure on a Sunday and slight changes to the evening opening hours.
The proposed changes would ensure that the library would continue to open on Saturdays and some evenings, avoid closures at short notice, keep collections up to date and attractive for borrowers, support a home delivery service, offer a varied programme of events, fun activities and learning opportunities for all ages.
South Lakeland
South Lakeland Local Committee recognised that Kendal’s infrastructure presented constraints on being able to easily get around the town. The recent floods highlighted the significant challenge the River Kent and its 8 bridges places on the town. To facilitate future inward investment it was essential that links in and around the town enabled businesses and residents to move from one side to the other with ease.
4 126 Local Committee held a workshop (inviting SLDC and Kendal Town Council) to consider the future role of the town within South Lakeland, within Cumbria and the wider region. Local Committee, SLDC and Kendal Town Council agreed to commission a study which would explore the strategic infrastructure opportunities in and around the town. A small working group had been set up to take this forward. Consultants, Mott McDonald, had been appointed and had met with the group to set out the approach. Workshops had also been held with members and officers to explore the issues and opportunities. The interim report would be presented to the steering group in November.
The Chair said he found the new format of this report very informative and useful. He asked all local committee chairs to feedback comments to the Assistant Director, if required.
The Chair thanked the local committee chairs for the updates.
14 LOCAL COMMITTEE BUDGETS
The Chief Executive updated members on the recently held strategic planning sessions, which had been well attended by members.
There were no proposals to reduce the local committee budgets for 2017/18. An announcement was awaited following publication of the Autumn Statement.
The Chief Executive reminded members that Tony Travers, an eminent and nationally renowned academic who spoke regularly on Local Government related issues, in particular finance, would be in Cumbria House on 2 December.
He has a long standing relationship with Cumbria and visits us annually after the Autumn Statement to share his analysis of what it might mean for the sector. His commentary is always well received and Cumbria always looks forward to his visit.
The Chair thanked the Chief Executive for the update.
15 PARKING SERVICES UPDATE
The Assistant Director – Economy and Environment and the Senior Manager – Regulatory Services gave members a presentation to update them on Parking Services in Cumbria. The presentation covered the following:-
Purpose Member Engagement Service Update Proposals for the Future
A briefing note had also been circulated which provide Local Committee Chairs and Leadership with an update on the performance of the Council’s Parking Services
5 127 team and to discuss how the service engaged with Local Committee’s and the opportunities for the potential recruitment of additional Civil Enforcement Officers.
The future intention was to present a written report and verbal update to each of the local committees on a half yearly basis. These reports would include an update on enforcement activity, initiatives and service developments.
The first report of each financial year would cover activities from April to September inclusive and would be presented in late autumn or early winter. The second report would cover the activities for the full financial year, including the Parking Services Annual Report, and would be delivered in late spring or early summer.
To provide more regular information updates for each Local Committee Monthly Updates were proposed.
The service aimed to undertake intelligence led targeted, enforcement to make the most effective use of its staff resources. Members could assist by providing intelligence on parking problems to the Parking Team Leader for their locality with details of parking related issues in their division.
The Senior Manager explained that the reshaping of the Council’s Parking Services enforcement team was nearly complete. The next phase of the reshaping would concentrate on the office based staff that dealt with Penalty Charge Notice challenges and queries and administer the parking permit schemes. Various options were currently being explored including transferring the staff into the Council’s Service Centre. It was envisaged that this would take place as part of a wider project to review the numerous parking permit schemes across Cumbria along with the issuing process.
The service intended to streamline its processing activity to maximise the benefits of technology, digital first and adopt a consistent approach to processing payments and issuing permits in addition to dealing with and handling complaints. The service was exploring options for a secure, on-line parking permits application portal to reduce the volume of paperwork submitted by applicants and explore the feasibility of virtual permits, thus reducing stationery and postage costs. The service would also explore opportunities to extend to additional localities the front facing services which existed in Barrow Library with the Council’s Library Service to provide internet access and assistance for residents without on-line connectivity.
There was currently significant variation in the range of parking permits available across Cumbria including different rules regarding the number of permits each user was entitled too. Members would be consulted on options to harmonise possible permit schemes. As there would potentially be a requirement to amend TROs, it was anticipated that this process would take approximately 2 years to conclude.
Concerns had been raised by some local committees over the staff levels within the Service and the ability to provide adequate coverage to their communities. The Service aimed to be at least self-funding covering all costs including front-line enforcement, back-office processing and administering the parking permit schemes from Penalty Charge Notice income.
6 128 The initial proposal would be to consider the cost of recruiting four additional Civil Enforcement Officers, one based in each of the following Localities, Allerdale, Barrow, Copeland and South Lakeland. It was considered that the Carlisle and Eden teams were better placed to satisfy demands with the existing establishment than the remaining four locality areas. It could however be beneficial to recruit an additional full-time Civil Enforcement Officer to each of these areas as a second option.
Financially it was feasibly possible on a cost neutral basis to recruit four additional Civil Enforcement Officers, however to provide flexibility and cover countywide it would be proposed not to formally allocate the additional Civil Enforcement Officers to a locality but to keep the costs centralised and then allocated to local cost codes based on the Civil Enforcement Officers work locations. This would enable the Service to quickly respond to emerging trends, priorities or significant sickness issues.
The Chair of Eden Local Committee commented that she had had concerns when parking originally transferred back to the County Council, but these had proved to be completely unfounded. The Parking Services team had provided an excellent service to the members. However, she still had a number of concerns about some of the zones in and around Penrith but hoped that these issues would be resolved once the ‘chip track’ service was introduced.
The Chair of Copeland was disappointed with the service in Copeland. The streets in Whitehaven were gridlocked most days whilst the car parks were standing empty. Members of the public continued to park illegally on the streets and no effective parking enforcement was being carried out.
Officers said there had been problems with recruitment and staff sickness in Copeland but the team was now back up to full strength so it was hoped the issues would be resolved quickly.
The Chair of Barrow Local Committee felt that one of the issues in his area was the replacing of double yellow lines. There were a number of areas where yellow lines had disappeared and parking restrictions in these areas were being ignored. Barrow members wished to purchase a second hand trailer to replace yellow lines in the area.
The Assistant Director – Economy and Environment said she was working with the Assistant Director – Highways, Transport and Fleet to take this forward.
Members had concerns about the parking permit systems currently operating across the districts and the number of different schemes in place. The Senior Manager said the countywide issue of parking permits was currently being looked at by officers, and he would share the details with members once this was available.
Members commented that they hoped the wish was not to introduce a countywide system, as they did not feel that a ‘one size fits all’ scheme would be the answer.
The Chair thanked the members for their comments.
7 129 16 TRANSFORMATION PROGRAMME DASH BOARD
The Assistant Director – Transformation presented members with the Transformation Programme Dash Board, for discussion.
The dash board was not intended to replace the Council Plan it was a tool to be used to give oversight of the significant change programme, allowed issues to be raised early and allowed remedial action to be taken.
The dash board had 4 ‘wheels’:-
Delivery Change Projects Reshaping Service Plan Corporate Projects Capital Programme
The Assistant Director – Transformation took members through the first three elements, and the Assistant Director – Capital Programme and Property dealt with the Capital Programme.
The Assistant Director – Transformation said the dash board could be adapted to suit the needs of the local committees, and he asked chairs to contact him if they wanted to discuss this in more detail.
Members noted the Transformation Programme Dash Board.
17 FORWARD PLAN OF ITEMS
The following items were noted for future meetings:-
Apprenticeship Levy Health and Social Care
The Chair asked that any other possible items be fed through the Area Managers.
18 DATE & TIME OF NEXT MEETING
The next meeting will be held on 26 January 2017 in Cumbria House, Carlisle at 10am.
The meeting ended at 4pm
8 130 LOACAL COMMITTEE CHAIRS AND LEADERSHIP
Minutes of a Meeting of the Local Committee Chairs and Leadership held on Thursday, 26 January 2017 at 10.00 am at Conference Room A, Cumbria House, Carlisle
PRESENT:
Mr SF Young (Chair)
Mr AL Barry Mr FI Morgan Mrs PA Bell (Vice-Chair) Mrs W Skillicorn Mr N Cotton Mr M Stephenson Mr KR Hamilton Mr I Stewart Mr J Mallinson Mr C Weber Mr W McEwan
Also in Attendance:-
Ms H Blake - Senior Manager - Policy and Scrutiny Mr C Cox - Assistant Director - Health & Wellbeing Mrs J Currie - Senior Democratic Services Officer Mrs P Duke - Senior Manager - Accountancy and Financial Planning Ms G Elliott - Area Manager - Copeland Ms T Ingham - Area Manager - Barrow Mrs K Johnson - Area Manager - South Lakeland Mr P Musgrave - Area Manager (Carlisle) Mr A Ratcliffe - Assistant Director - Business Services Ms L Shaw - Area Manager - Allerdale Ms A Towers - Senior Manager - Learning and Skills Mrs D Wood - Chief Executive Mr N Wright - Area Manager - Eden
PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS
19 APOLOGIES FOR ABSENCE
Apologies for absence were received from Miss H Fearon, Mr E Nicholson and Mrs S Sanderson.
20 MINUTES OF PREVIOUS MEETING
RESOLVED that the minutes of the previous meeting held on 8 November 2016 be agreed with the following amendments:-
131 Remove Mr G Humes from the list of attendees and add Mr A Barry.
Minute No 13 – Area Planning for South Lakeland – bottom of page 8, amend the figure for the number of bridges from 8 to 5.
21 AREA PLANNING - STANDING ITEM
The Assistant Director – Health and Wellbeing presented a report which provided an overview of the principles of Area Planning and the very local approach that had been adopted. It provided a progress update on the activity and achievements within each local committee area. This report covered the period of October to December 2016 and was shared by the Chairs and Vice Chairs.
Each of the Chairs/Vice Chairs presented the updates on progress for their own areas, for the period, which included the following:-
Allerdale
In relation to Community Development the local committee continued to work with communities to support capacity building and encourage co-delivery of services.
Of the five Community Asset Transfers (CAT) that were reported to the last meeting, two of the more significant ones (Cockermouth Library and Dreamscheme at Aspatria) had progressed further.
The Dreamscheme at Aspatria had previously received Cabinet approval to progress but a reluctance of the group following the decision meant that this did not go ahead. The Communities Team had provided support, accessed advice and worked with this organisation and the local member so that they were now confident to take this forward.
The Communities Team had also worked closely with Cockermouth Town Council and the local members in respect of the library building at Cockermouth. At the time of writing this report, the decision from Cabinet on the CAT was awaited.
The Cabinet Member for Public Health and Community Services said that when any changes in the library service were proposed the public perception was always that the services would be diminished. In the case of Cockermouth Library the only change in service was the loss of the DVD library.
Two workshops had already been held with members of the local committee on the Day Services review and further sessions would be held in early 2017. Members had fed back that they welcomed the opportunity to be involved in these discussions at a local level.
2 132 Barrow
Regular partnership meetings continued to be held between members of the local committee and lead members from the Borough Council. These considered a range of issues and helped to enable early discussion on any issues that may be arising or potential opportunities for closer working.
The Chair of Barrow Local Committee informed members that at a recently held Barrow Local Committee meeting, members received a presentation from the Community Rail Partnership Officer. The number of train cancellations was discussed and the need for a reliant service to support the investment in the area was highlighted. Members were informed that the cancellation of trains was being carefully monitored and reported to Northern Rail.
The Chair of Barrow Local Committee felt that an Infrastructure Sub Group needed to be established in Barrow to take issues such as these forward.
The Chair and the Chief Executive felt that further discussions on this were needed outside of the meeting. Their initial reactions were firstly that this should be the role of the Furness Economic Development Forum, and secondly the lack of economic development capacity within the County Council to support this. Further discussion on this was needed.
Carlisle
The local committee endorsed a refreshed Area Delivery Plan for Carlisle at its November meeting. Councillors had also endorsed a set of refreshed priorities, including a commitment to respond to long term public health challenges and to sustain and enhance local youth services.
The community library in Dalston closed several years ago, because of the limitations of its rented accommodation. Since then it had benefitted from a strongly enhanced mobile library presence. Joint work between officers, the local councillor, the parish council, the parochial church council and the wider community, had led to the development of a community run library that would be launched in the parish church in early January. Staffed by community volunteers, this was expected to be the precursor to a permanent library within a new multi-service community funded building, planned for 2018.
The Flood Recovery Group continued to meet regularly, with a wide range of 3rd sector and local authority partners sharing a platform to identify and tackle community concerns. Local committee had allocated funds towards flood recovery efforts and indicated a willingness to provide further support to work that would help local communities be better prepared for emergencies in the future.
Copeland
The Vice Chair said members had attended NuGen briefings on the DCO2 consultation and held specific workshops to consider the implications of the
3 133 proposals and any opportunities to pursue long term community benefits for the area. They had also been involved with discussions at 3 Tiers with Parish and Borough colleagues. Concerns continued to exist on the impact of the proposals on highways, health care and creation of potential skills deficit for current existing businesses in the area.
In relation to developments for Whitehaven proposals to stimulate and kick start regeneration in Whitehaven centres around 3 initial schemes; Whitehaven Streetscapes, Daniel Hay Library, archives and community learning redevelopment, development opportunities around the old Daniel Hay site.
The Copeland Community Development Centre was now operating out of the library and archive buildings. This was facilitated by revised opening hours at the Archive centres so the Copeland Community learning team could establish a fixed base within the Archive building on a Monday and Tuesday. This was the start of bringing all the community services together in Whitehaven ready for the Daniel Hay redevelopment.
Whitehaven Library had launched Discovery evenings - one evening a month and these had been well received. These allowed the general public to come into the archives informally for a 2 hour opportunity to see a variety of archive material, talk to staff and volunteers and investigate how and what the archives could do for them.
Members continued to be concerned about the ongoing problems of antisocial and threatening behaviour by some young people using Cleator Moor Library. The library was subject to afternoon closing around Christmas 2016 to try to counteract this. From January 2017 the free wi-fi service, which had been linked to this pattern of use, had been suspended as an attempt to discourage this behaviour. Unfortunately the behaviour had persisted and there had been criminal damage to staff cars and the library users were no longer coming in from 2.30 to 5pm.
In order to address the situation a joint meeting was planned with police, town council, youth providers and the County Council. This would look at options available to reduce the offending behaviour and encourage the public back into the library.
The Vice Chair thanked the Chair of Copeland Local Committee for driving forward the Traineeship Programme in Copeland. Libraries were hosting a trainee from the first cohort from the Copeland Traineeship Programme for 16-24 year olds, providing a work experience placement based on core library services and aiming to develop the trainee’s workplace skills. It was anticipated the second programme would be based at Cleator Moor and start at the beginning of March.
Eden
The Vice Chair of Eden Local Committee said the Eden Community Recovery Group continued to meet and remained a valued forum for local recovery and resilience discussions and especially for those communities that were significantly affected last December.
4 134 The Community Development Team would soon begin initial discussions with ACT and local Members around a key project to engage with 8 local communities and support them to make maximum use of local assets, resources and skills though synergies as “village companies”. Learning would be gathered throughout the project so that guides may be developed to support other communities to embrace the same process.
The Eden Community Development team continued to work with local members and were discussing the potential transfer of a number of Cumbria County Council properties as community assets in advance of initiating the process with appropriate local groups/parish councils.
A significant amount of work from both the team and members of the community had gone into preparation for a February request to Cabinet for Brough Parish Council to be granted freehold over a local field. The parish council intended to use the field for considerable community benefit including allotment space, relocating the local recycling centre, and creating a woodland boundary and a community outside space.
Penrith library had received some excellent feedback about a recent addition of 50 books and 5 dvds entitled “Autism – Your questions answered”. The collection provided information about those and for those living the condition and was an excellent example as to how libraries could positively impact people’s lives.
South Lakeland
In relation to the Kendal Strategic Transport Infrastructure Plan (supplement of the Local Plan) Local Committee, SLDC and Kendal Town Council had jointly commissioned a study to produce strategic options for Kendal’s future infrastructure requirements in order to facilitate inward investment, improve connectivity and increase resilience. The consultants returned in December to provide an overview of the stakeholder consultation exercise and confirm direction. A further meeting of the multi-agency steering group would take place in January to consider the potential packages, detailed options, and their viability for detailed investigation. The final results of the study were due to be completed April 2017.
In support of the ongoing Day Services Review, the Community Development Team is continuing to work with the Social Work Team to identify and assess all community provision within a number of key towns across South Lakeland which could potentially support people within their own communities.
The Chair and Vice Chair of the local committee, along with the Area Manager now met regularly with the leader and CEO of SLDC to discuss areas of common strategic interest. This was in accordance with the Area Planning/Working aims of the council and ensured a joined up approach to community issues.
5 135 Working with Communities and 3rd Sector – the SL Community Flood Recovery Group continued to meet on a monthly basis bringing together a wide range of 3rd sector and local authority partners. Working together enabled co-ordination of local authority and voluntary sector efforts, maximising our collective resources. At the time of writing there were 77 properties still unoccupied in the South Lakeland area. The group had pledged to continue until every person affected was back in their own or a permanent home.
The Chair thanked all the local committee Chairs/Vice Chairs for the updates.
22 LOCAL COMMITTEE BUDGET ALLOCATION 2017/18
The Senior Manager – Accountancy presented a report which sought to provide Members with an update on the strategic planning process for 2017/18 - 2019/20. The report also advised members on other updates to the Revenue and Capital allocations for Local Committees for 2017/18. Overall there was no change from 2016/17 in respect of the total Revenue Budget and Capital Budget to be allocated to local committees for 2017/18. In total Cabinet was recommending to Council that local committees receive £7989m revenue budget and £21,557m capital budget.
Cabinet at its meeting on 2 February 2017 would approve the individual Local Committee allocations (revenue and capital). Cabinet would then propose the overall Local Committee allocation for Council to consider at its meeting on 16 February 2017.
Allocations to individual committees had been updated and were calculated based on the formula agreed by Cabinet on 3 March 2011 updated for population adjustments (based on ONS data) in respect of the General Provision and 0-19 services allocations.
Updates to Local Committee Allocations - 2017/18
Local Member Schemes 2015 - 2017
In 2015/16 Cabinet and Council approved the ‘Local Member Schemes 2015 - 2016’ one off budget of £0.420m. In addition there was a carry forward from 2014/15 of £0.492m in respect of Local Member Schemes 2014/15 giving a total Local Member Schemes budget available of £0.912m.
Council agreed in June 2015, and confirmed this in February 2016, to extend the scheme until 31 March 2017. Any underspend remaining as at 31 March 17 would be released as part of the outturn position for 2016/17.
Overall Local Committees Allocations- Revenue
Allocations to individual Committees were calculated based on the formula agreed by Cabinet on 3rd March 2011 and updated by the latest population adjustments relating to the notional base budget for the General Provision and 0-19 services.
6 136 The latest population information was mid 2015 (the previous year’s allocations were mid 2014) and was obtained from the Office for National Statistics.
The General Provision budget was allocated based on the total population in the local area relative to the total population in the County. The 0-19 services budget was allocated based on the total 0-19 population in the local area relative to the 0-19 population in the County.
The Chair reminder members that in respect of the overall 2017/18 Council Revenue Budget the final Local Government Finance Settlement from Government was not due until around 5 February 2017.
The Chair thanked the Senior Manager for her report.
23 APPRENTICESHIP LEVY
The Assistant Director – Business Services and the Senior Manager, Learning & Skills were in attendance for this item.
The Assistant Director introduced the report which explained that the Government vision for the future of apprenticeships was published in the report ‘English Apprenticeships: our 2020 vision’, in December 2015. This provided a definition of apprenticeships, set out how quality standards would be raised, and confirmed the expectations to be made of employers and other stakeholders.
An apprenticeship provided the opportunity to work alongside skilled and experienced staff; gain on the job skills and to study for a related qualification, whilst earning a wage. There were some rules governing what an apprenticeship was, the main ones were:
The apprentice must be employed in a real job. They may be an existing employee or a new recruit. The apprentice must work towards achieving an agreed standard or framework in a particular profession. The apprenticeship training must last at least 12 months. The apprentice must spend at least 20% of their time on off-the-job training.
There were four different Apprenticeship Levels:
Degree (which is equivalent to a Batchelor’s or Master’s degree) Higher (which is equivalent to a foundation degree and above) Advanced (which is equivalent to 2 A level passes) Intermediate (which is equivalent to 5 GCSE passes A*-C)
7 137 The Council had employed 254 apprentices in the last five years, of these:
62% progressed to a job in the Council 22% progressed to a job outside the Council 9% progressed to Further Education or a Higher Apprenticeship
As part of these changes to apprenticeships, an “Apprenticeship Levy” would come into force in May 2017 and would be 0.5% of the Council’s pay bill. NB: only those employers with a pay bill in excess of £3M would be in scope to pay the apprenticeship levy.
The levy would be collected from the Council monthly via PAYE.
Community Schools would be in scope for the levy. Local authorities would be responsible for paying the levy in community schools they maintained, where the local authority employed the staff and paid National Insurance contributions (NICs).
Foundation and voluntary aided schools, Stand-alone academies and Academies that were part of multi-academy trusts employed their own staff and would be responsible for paying the levy where their pay bill was in excess of £3M.
The government would pay 90% of the cost of apprenticeship training and assessment for:
employers that have a pay bill of less than £3m and do not pay the levy those that have used all the funds in their digital account.
The employer would be required to pay the remaining 10%.
The Council would have a Digital Apprenticeship account where they could authorise payment from their levy pot to cover apprentice training. The digital account and government funding has strict criteria for usage.
Additional funding would be available to employers and training providers if they trained a 19 to 24 year old apprentice leaving care or who had a Local Authority Education and Healthcare plan.
Additional funding would also be available to employers if they trained a 16 to 18 year old apprentice.
Employers with fewer than 50 employees would have 100% of the training and assessment costs covered when training a 16-18 year old (or 19-24 year old formerly in care or has a LA Education, Health and Care plan).
Apprenticeship Targets for Public Sector Bodies
The Enterprise Act contained provision to amend the Apprenticeships, Skills, Children and Learning Act 2009 so that the Secretary of State could set targets for
8 138 prescribed public bodies in relation to the number of apprentices working for them in England. The Council was in scope for these targets.
The clause included a duty on all prescribed public bodies that were set a target (proposed at 2.3%) of the total headcount. The Council would have a duty to report quarterly to the Secretary of State and publish information annually on progress towards meeting the target.
All public sector bodies with a headcount (of individual employees) of over 250 or more in England at the start of a reporting year would be considered in scope and have to report against that target. The bodies in scope would be reviewed annually to reflect organisational change.
The outcome of the Government consultation on the introduction of Public Sector targets was published on Friday 20 January 2017. This confirmed that the 2.3% target would be introduced from 1 April 2017. Achievement of the annual targets would be measured as an average of the 2017/18 to 2020/21 annual apprenticeships.
The introduction of these Public Sector targets would mean that the Council’s target would be 144 apprentices each year, rising to 250 when Community Schools were included. In order to deliver these targets a six fold increase on the current apprenticeship programme would be required.
Implementing the Levy
An Apprenticeship reform group had been established, chaired by the Apprenticeship and School Development Manager, with representation from services across the Council to ensure that the Council was ready for the introduction of the levy.
Task and Finish groups for Legal, Finance, People Management and Marketing and Communications had been set up to implement the steps necessary to manage the change.
The Finance team had communicated with community schools the implications of the levy introduction.
Succession Planning
Apprenticeships had a key role to play in supporting the Council’s approach to succession planning. An analysis of the Council’s current age profile showed an average age of 46 with less than 5% of the workforce under 25.
Work was underway with frontline services to build apprenticeships into new structures and to identify hard to reach vacancies where a ‘grow your own’ approach could be taken to recruitment utilising the apprenticeship programme.
9 139 Key challenges for the Council
There were some key challenges for the Council in making the changes required by the levy and the introduction of Public sector apprenticeship targets:
Lack of information from the Government on some aspects of employer implementation of the levy Lack of employer guidance on the implementation of the Public Sector apprenticeship targets The challenge of significantly increasing apprenticeship numbers at a time when the Council was reducing its workforce and in particular the availability of a job at the end of the apprenticeship. The staff and resource needed to introduce the changes needed, significantly increase the apprenticeship programme and manage the digital apprenticeship account. The apprenticeship team was a very small team of three people, working across the Council. Other Councils were introducing additional post(s) to support the increased requirements.
The Assistant Director – Business Services felt that local committees could have an important role to play in implementing this. It was AGREED that the Senior Manager – Learning and Skills would engage individually with each local committee to take this forward.
The Chairs of the local committees would welcome discussions on this with the Assistant Director and Senior Manager – Learning and Skills.
Members had concerns about the resources required to manage such a large number of new apprentices, especially with the shrinking workforce of the council.
Members asked if it would be possible for the apprenticeships employed within the districts to be included in the targets for the county council, as they were too small individually to be included in this. The Senior Manager – Learning and Skills explained that, at the current time, only apprentices employed by Cumbria County Council could be funded through the levy and count towards the targets. However, she was sure that there would be the opportunity to work collaboratively with the district to build a Cumbrian approach to apprenticeships.
It was AGREED that an update be provided to the next LCCL meeting on progress.
The Chair thanked officers for the report.
24 PRESENTATION - SYRIAN REFUGEE RESETTLEMENT PROGRAMME
Members received a presentation from the Senior Manager – Policy and Scrutiny on the Syrian Refugee Resettlement Programme, which included:-
An update on the programme Provision of Support How the programme would work
10 140 Update on the programme – in September 2015 the Government introduced the Syrian Programme, which was a commitment to resettle 20,000 refugees. Work within Cumbria on this had been progressed through the Cumbria Leadership Board (CLB). In December 2016 the County Council’s Cabinet agreed to act as the ‘lead authority’ for this programme.
The pledge was to take 285 refugees over a three year period, and the councils would be working with regions to manage intake across the North West.
The first arrivals in Cumbria were expected in early April 2017, and could include up to 5/6 families, subject to the accommodation size available.
Provision of Support – funding would be available for each individual to cover the cost of travel, accommodation, access to interpreters, ESOL (English as a second language) and integration case work.
How the programme would work – referrals would be made to Cumbria in late Jan/early Feb, and would be filtered by the Regional Strategic Migration Partnership (RSMP) to ensure fit with the Cumbria offer. Intensive support would be provided for orientation to the UK, benefits and access to GPs etc.
Members felt that the situation would need to be carefully managed to protect the individuals involved and protect their personal information. They felt sure there would be a great deal of press interest in this.
Members asked for reassurance that the Area Managers would be closely involved in this. The Senior Manager confirmed they would be involved.
The Chair thanked the Senior Manager for her presentation.
25 DATE & TIME OF NEXT MEETING
The next meeting will be held on 10 April 2017 at 10am in Kendal.
It was AGREED that an update on the Apprenticeships Levy would be provided at this meeting.
The meeting ended at 11.40 am
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