Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 1
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Bharat Sanchar Nigam Limited Almora – 263601
BID DOCUMENT
Annual Maintenance of OF Cable laid in Almora and Bageshwar SDCA (Zone-1) under Almora SSA
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Download form and processing for bidding 07-05-2020
Date of receipt of queries from bidder 08-05-2020
Reply of queries by BSNL 15-05-2020
Last Date of Submission of tender in Electronic bidding 27-05-2020
Last date of submission of physical copy of original EMD 30-05-2020 And tender cost and copies of other relevant documents As mentioned in bid document
Date and time of opening of e-tender (Technical Bid Only) 01-06-2020
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 2
Bharat Sanchar Nigam Limited (A Government of India enterprises) O/o General Manager Telecom District Almora – 263601 Section-1 NOTICE INVITING TENDER
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
E- Tenders are invited on behalf of BSNL, by the General Manager Telecom District Almora for Annual Maintenance/Rehabilitation Work of SSA OF Cable including all types of cost like materials, equipments, manpower etc. in Almora and Bageshwar SDCA under Almora SSA for the year 2020-21. Only those firm/contractors will be eligible to take part in the tender, who have the eligibility as per the eligibility criteria of this NIT.
1. Description of Work: Annual Maintenance/Rehabilitation Work SSA OF Cable/Route in Almora and Bageshwar SDCA under Almora SSA. Cost of Bid Bid Estimated Estimated Security Name of Work (AMC of OF Total Document Security S.N. cost of work cost of work Deposit Cable) RKM (Non (EMD) in in Rs. in Rs. (SD) in Rs. refundable) Rs. O.F. Cable Maintenance/ Rehabilitation Work in Almora 1 and Bageshwar SDCA 469 Km. 23,45,000/- (Zone-1) under Almora SSA 49,71,000/- 590/- 1,24,275/- 4,97,100/- Patch Work 2 (10 Km. UG & 05 Km OH) 15 Km. 26,26,000/-
2. Period of Contract: One year from the date of agreement and extendable for another one year/part thereof on same terms and conditions. 3. Eligibility Criteria: The company registered in India and incorporated under the Indian Companies Act, or a proprietorship firm or a partnership firm, having sound financial capability and technical capacity and complying the eligibility criteria can participate in the bidding process. The following documents (self attested photocopies should be enclosed with technical bid) shall be furnished by the contractor as a proof of his/her/their eligibility and qualification/credibility for the OF Cable laying work under Almora SSA:-
(i) Experience:
(a) The bidder must have an experience in BSNL/DOT /MTNL/State or Central Govt./PSU/Private Telecom Operators of having successfully completed OF/UG cable Construction/Maintenance and associated works during last 7 years ending 31-03-2019 should be either of the following - i. Three similar completed works costing not less than the amount equal to 40% of each completed work of estimated cost. OR ii. Two similar completed works costing not less than the amount equal to 50% of each completed work of estimated cost. OR iii. One similar completed work costing not less than the amount equal to 80% of estimated cost. (b) The experience certificate should have been issued by JAG/DGM level officer or equivalent officer of State/Central Govt./PSU or from Circle Operation Head/Equivalent Level in case of Private Telecom Operators. (ii) Photo copy of PAN card. (iii) Proof of the firm status by submitting copy of any one of the following documents: a) In case of partnership firm, authentic copy of Partnership deed. b) In case of proprietor ship firm, affidavit in original from the proprietor of the firm that he is the sole proprietor of the firm. c) In case of company registered under Indian Companies Act, copy of Certificate of Incorporation and Memorandum of Association of the firm as the case may be.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 3
(iv) Bankers' solvency certificate from a Nationalized or scheduled bank of Rs. 10 % of tender cost. The Solvency Certificate should not be older than the date of issue of NIT. (v) Average annual financial turnover during the last three years, ending 31st march of 2019 should be at least 30% of the estimated cost. Bidder shall submit Annual Audited Reports highlighting P&L accounts and Balance Sheet in support of their turnover. Bidders with mere Chartered Accountant certificate on turn over shall be required to submit Audited Annual Reports against turn over before signing of Agreement with BSNL, failing which their offer shall likely to be rejected & EMD shall be forfeited irrespective of their price ranking. (vi) Copy of EPF Registration certificate. If not registered, enclose an affidavit declaring that it will be obtained on award of contract within one month from the agreement. (vii) Copy of ESI Registration certificate. If not registered, enclose an affidavit declaring that it will be obtained on award of contract within one month from the agreement. If not applicable, enclosed a affidavit to this effect. (viii) Copy of GST registration certificate or declaration letter mentioning that GST registration certificate will be made available on award of contract within stipulated period. (ix) The bidder should submit an undertaking that he has not been black listed OR debarred from participation in Tender anywhere in BSNL/MTNL/ DOT/PSU. (x) Certificates from all Directors/Partners/Owners of the biding firm stating that none of their near relatives are working in BSNL as per enclosed Performa. (xi) Original 'Power of Attorney' in case person other than bidder has signed the documents. (xii) Cost of the Tender document. (xiii) Cost of the EMD. (xiv) Bid form, duly filled in. (xv) Bidder’s profile duly filled in. (xvi) Tender document (must be duly filled in and signed by bidder or his authorized representative along with seal on each page). (xvii) Labour license for any of ongoing works, and if not available at the time of bid submission or there are no ongoing works, enclose a declaration letter mentioning that labour license will be obtained on award of contract within stipulated period. (xviii) List of qualified experienced personnel, who are working for the bidder, who will be deployed for the work. (xix) Tender Document(s), in original, must be duly filled in and signed by bidder or his authorized representative along with seal on each page. All corrections and overwriting must be signed with date by the bidder or his authorized representative.
4. Purchase of Tender Document:
1. Tender document can be obtained by downloading it from the website www.tender.bsnl.co.in and https://etenders.gov.in and selecting BSNL from their home page. The bidders downloading the tender document are required to submit the tender fee amount through DD/ Banker’s cheque along with their tender bid failing which the tender bid shall be left archived unopened/ rejected. The DD/ banker’s cheque shall be drawn from any Nationalized/ Scheduled Bank other than cooperative Banks in favour of Accounts Officer (Cash), BSNL, O/o GMTD, Almora payable at Almora. 2. Bidder can also deposit the requisite tender cost through RTGS/NEFT to the account detail given in Section-4 Part C. 3. The MSE units shall be exempted from submission of cost of bid document on production of requisite proof in respect of valid certification from MSME/NSIC for the tendered item.
5. Earnest Money:
1. Pursuant to clause 8, the bidder shall furnish, as part of his bid, a bid security for an amount of Rs. 1,24,275/- as mentioned in the table given in NIT in Section-1 of bid document. Bids without due EMD shall be summarily rejected.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 4
2. The bidder shall furnish, as part of his bid, a EMD/bid security for an amount of Rs. 1,24,275/- as mentioned in the table given in NIT in Section-1 of bid document. The bidders who are registered with National Small Scale Industries Corporation UNDER SINGLE POINT REGISTRATION SCHEME are exempted from payment of bid security up to the amount equal to their monetary limit. Bidders with NSIC/MSME Certificate bidding beyond their prescribed limits shall be required to pay EMD amount, equivalent to two percent of balance of estimated cost for that NIT beyond their prescribed limits. Bids without due EMD shall be summarily rejected.
3. A proof regarding current registration with NSIC/MSME for the Tender items will have to be attached along with the bid.
4. If a vender registered with NSIC/MSME under single point registration scheme claiming concessional benefits is awarded work by BSNL and subsequently fails to obey any of the contractual obligations, he will be debarred from any further work/ contract by BSNL minimum for one year from the date of issue of such order.
5. The bid security is required to protect the BSNL against the risk of bidder's conduct, which would warrant the forfeiture of bid security pursuant to forgoing para.
6. The bid security shall be in the form of a Demand Draft/Pay Order/Banker’s Cheque or Bank Guarantee issued by a nationalized/scheduled bank (other than co-operative bank) in favour of the Accounts Officer (Cash), O/o GMTD BSNL Almora Payable at Almora. The BG should be valid for 210 days from date of opening of tender.
7. A bid not secured in accordance with forgoing paras shall be rejected by the BSNL being non- responsive at the bid opening stage and shall be returned to the bidder in due course.
8. The bid security of the unsuccessful bidder will be discharged/returned as promptly as possible, normally in 03 months from date of opening. No interest shall be allowed on the EMD.
9. The successful bidder's bid security will be discharged upon the bidder's acceptance of the Letter-of-Intent (LOI) satisfactorily in accordance with clause 27 and furnishing the performance security. In case successful bidder desires to adjusted amount of bid security in security deposit, he should made request to the GMTD, Almora.
10. The bid security may be forfeited under following conditions: (a) If the bidder withdraws his bid during the period of bid validity specified by the bidder in the Bid form or (b) In the case of successful bidder, if the bidder fails: (i) To sign the contract in accordance with clause referred in this Tender Document or (ii) To furnish performance security in accordance with clause referred in this Tender Document.
11. The Bidder shall furnish an unequivocal, unqualified and irrecoverable undertaking along with the Bid to the effect that;
12. “During the Bidding process ‘or’ during the course of execution of the Contract ‘or’ at any stage thereafter, if it is found that the Bidder has fraudulently misrepresented any of the facts about the product/services etc being offered under the tender/Contract, the Purchaser (BSNL) shall be free to claim a sum equivalent to damage as assessed by it subject to a maximum of the value of total Contracted Value from the Bidder for such misrepresentation. The Bidder shall immediately on being told by BSNL pay such sum of money to BSNL. Quantum of damages under this clause assessed and levied by the Purchaser (BSNL) shall be final and not challengeable by the Bidder/Contractor”
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 5
6 Submission of Bid:
1. Bid should be submitted through e-bidding only and up to 17:30 Hrs. on Dated 27-05-2020. In addition to above bidder needs to submit the following documents in the physical form: a) DD/ Bankers Cheque/ RTGS Receipt/ NEFT Receipt against payment of tender fees as mentioned in DNIT. Copy of latest valid NSIC/MSME certificate to be submitted if exempted. b) DD/ Bankers Cheque/ RTGS Receipt/ NEFT Receipt against Bid Security/EMD in original as mentioned in DNIT. Copy of latest valid NSIC/MSME certificate to be submitted if exempted. c) Power of Attorney in Original. d) Solvency Certificate in Original. e) All affidavits in original.
2. The above documents needs to be sent physically to SDE (Plg), O/o the GMTD, BSNL, Almora, Almora- 263601 (Uttarakhand) up to 17:00 Hrs. on Dated 30-05-2020. No bid will be accepted after scheduled date & time.
3. E-bidding and quote of prices shall be done independently for each Tender in the electronic format of e-bid to be accessible through an authorized user ID and Password, to be issued by BSNL through its authorized agency.
7 Opening of Qualifying Bid: The tender will be opened through E-bidding portal at 11:00 Hrs. on Dated 01-06-2020 in presence of the bidders or their authorized representative who wish to remain present at their own cost.
8 In case the date of submission (opening) of bid is declared to be a holiday, the date of submission (opening) of bid will get shifted automatically to next working day at the same scheduled time. Any change in bid opening date due to any other unavoidable reason will be intimated to all the bidders separately.
9 Incomplete, ambiguous and conditional bids are liable to be rejected.
10 GMTD, BSNL, Almora is not bound to accept the lowest tender.
11 The GMTD, BSNL, Almora reserves the right to reject any or all the bids or cancel the tender process at any stage without assigning any reason whatsoever. He also reserves the right to select more than one offer in any/all category or categories of work as mentioned in the tender documents.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 6
SECTION-2
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
TENDER INFORMATION
1. Bidding process is two stage bidding. In the first stage, after initial evaluations, bids shall be evaluated for techno-commercial compliances and in second stage financial bids shall be opened & evaluated only for those bidders who have been found successful in techno-commercial bid evaluations of first stage. However bidders have to bid for both i.e. techno-commercial and financial bidding together as per process explained for e-bidding.
2. VALIDITY OF BID: In case, where BSNL finds that it is not able to place work order within the validity period of the bid, BSNL can request all bidders to extend the validity of their respective bids and the EMBG’s by reasonable period. In such cases extension of validity of bid security by 30 days beyond the extended validity date of bids should also be asked for, while BSNL can make the request for extension, the bidder is free to either extend the validity or refused the request the extend the validity. a) Bid shall remain valid for 180 days from the date of opening of bid (Qualifying bid). A bid Valid for a shorter period shall be rejected by the BSNL as non-responsive. b) The BSNL reserves the right to request the lowest 3 bidders as per read out list on the opening day to extend the bid validity for a period of further 120 days. While BSNL can make the request for extension, the bidder is free to either extend the validity or refuse the request to extend the validity. A bidder accepting the request and extending the bid validity will not be permitted to modify his bid and will extend EMBG also. c) The tender submitted for work shall remain open for acceptance for a period of bid validity from the date of opening of tender. If any tenderer withdraw his tender before the said period or make any modification in the terms and conditions of the tender not acceptable to the department then the GMTD Almora shall without prejudice to any other rights or available, be within his right to forfeit the earnest money paid by the tenderer.
3. HOW TO SUBMIT THE TENDER: The tenders/bids are being called only through E-bidding portal as defined in Section-I (DNIT) and Section-4 Part C. a. The tender will be in two Bid systems consisting of: a. Qualifying /Technical Bid and b. Financial Bid
b. Qualifying /Technical Bid:- It will consist of followings: a. Cost of the bid document, EMD/Bid Security and all other Certificate(s) showing fulfillment of the eligibility criteria(s) stated in relevant Clause of the DNIT. b. All the undertaking & declaration as desired duly filled & signed. c. These essential documents need to be scanned and uploaded into the e-bidding portal along with entry of these documents in the TECHNICAL ELIGIBILITY SHEET in attached excel format. c. Financial Bid:- Price/Financial bid duly filled must be uploaded in e-bidding portal only. No scanned copy of the Price/Financial bid shall be uploaded to the e-bidding portal. Hard copy of the Price/Financial bid need not to be submitted to BSNL Office. d. Bid (s) submitted late (after the expiry of prescribed time and date) will not be considered and shall be rejected.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 7
SECTION-3 Part A
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
SCOPE OF WORK
Scope of work of the contract includes: To provide man power/machines for –
i. Protection work of cable during Road widening/Drainage/Canal/Pipeline work as assigned. ii. Temporary/Permanent restoration of OF Cable during OF Cable faults due to Road widening/Drainage/ Canal/Pipeline works. iii. Reinstatement of Already overhead OF Cable section. iv. Making existing Cable over head for protection/restoration of faults. v. Permanent Reinstatement of damaged/overhead cable/Patches developed during the tender contract period & associated civil work. vi. Recovery of overhead OF Cable after completion of reinstatement work.
This scope and specification covers the end to end preventive maintenance, scheduled and planned Maintenance and break down corrective maintenance activities to be carried out by the contractor for OFC routes of BSNL laid in Almora and Bageshwar SDCA. The all types of materials/Equipments etc. required for rectification of any type of OF cable faults will be arranged by the contractor itself, no material will be provided by the BSNL for restoration of OFC faults. It is the responsibility of the contractor to determine the actual location of fault along the routes. At certain sections multiple OFC cables have been laid on the same trench/other side of the road. The bidder is required to visit the sites and ascertain the geographical conditions and its latest status. In view of road widening, some portion of OFC has come under tar surface of the road and at some place OF cable has been drawn on overhead temporarily. OFC Routes will be handed over to the contractor as and where basis at the time of issue of work order. The detailed scope of contract is as under:
1. Preventive Maintenance: 1.1 The primary focus is to avoid the occurrence of OFC cuts with intensive patrolling and surveillance along the OFC routes. 1.2 Contractor has to keep good support and co-ordination with the all Government and Non-Government bodies/ authorities and also farmers/ land owners to collect their plan of activities for the routes, which may prevent damages to the OF Cables. 1.3 The patrolling teams have to be vigilant in respect of OF routes where road expansion/construction activates are in progress. 1.4 The patrolling teams shall be available on 24 hours basis on all the days in a week on Mobile phone for information about any potential activity that may cause damage to OFC along the route. 1.5 The patrolling team shall have two mobile phone connections from different service providers, out of which one shall be from BSNL. This is required for ensuring the uninterrupted communication during unforeseen situations. 1.6 The day patrolling shall be ensured incase of any work/incident on the route which may damaged BSNL OF Cable
The main activities which are likely to cause damages to OF cable are as under:- i) National Highway works such as widening of roads, embankment works, major bridge, sub-way, Flyover, culvert works and tar melting work on the cable routes, which may cause damage to the cable. ii) State Highways, R&B Departments as mentioned above. iii) Water Supply Department works may trench on our cable route and as such extreme care is to be taken. iv) Railway department works such as construction of over bridges / under bridges, etc. v) Forest department works, such as plantation / removal of trees on the cable routes, which may cause damage to cable.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 8
vi) Electricity board works like trenching on our cable routes, erection / removal of electricity boards posts on cable routes, etc. vii) Other Telecom Operators activities like trenching, HDD (Horizontal Directional Drilling), erection of Telegraph posts etc., and the like by other local telephone/BSNL working parties. viii) Any and all Central / State / District / Municipal / Local / Panchayat / Political Authorities / Agencies / Bodies, etc. ix) Putting up of pandals, by social organizations in connection with the visit of VIP meetings and functions. x) Digging wells / pump sets by private parties near the brim of the Highways. xi) Works carried out like storm water drain, diversion of rain water on the Highways concerned, by Village Panchayat and Municipal Authorities of the area. xii) Excavation / Renovation work being undertaken by private land owners through which BSNL OFC is passing.
1.7 Contractor has to keep a good relationship and effective coordination with local bodies/ agencies including those mentioned above, of their proposed activities which may pose a threat to the OFC. On receipt of any such information the Contractor must immediately inform the designated officer of BSNL and undertake all precautionary measures that will prevent any harm or damage to the OFC. 1.8 If the Patroller observes that work is being carried out in and around the OFC route alignment by any Contractor/ Individuals, he must take charge of the situation, take preventive action immediately and inform the designated officer of BSNL. He must proceed on his further patrolling duties after handing over charge of the situation to a Reliever from the Contractor’s team. 1.9 Contractor also has to ensure that, the Route indicators already placed at regular intervals along the routes are not stolen. The missing/ damaged indicators if any shall be planted by the contractor as per BSNL specifications for which the indicators will be supplied by BSNL. 1.10 In certain situations where the weather does not permit patrolling by motor cycle, then a vehicle/ public transport shall be engaged for the purpose of patrolling. 1.11 By Walking along the path where overhead OF cable is laid, the condition of the overhead OF cable shall be monitored. In case of any sagging of the over head alignment, immediate action shall be taken by the contractor to correct it as per the advice of designated officer of BSNL. 1.12 Contractor has to maintain Management Information System (MIS) reports on a regular basis as per BSNL approved formats and will submit to the designated officer of BSNL within the specified time limits. 1.13 The Patrolling Team shall record its observations in the register kept at BSNL designated locations and shall also convey the same to respective designated officer of BSNL.
2. Corrective Maintenance: 2.1 The OFC cuts can happen due to the activities of various agencies as listed above or due to any other reason. In spite of the efforts of the contractor to prevent the cable cuts, if cable cuts occur, restoration of all systems/ fibres in the OF cable shall be ensured within 05 Hrs. after occurrence of OFC faults. If permanent restoration is not possible immediately, temporary restoration shall be made. However, permanent restoration shall be done during night hours after getting maintenance shut down within 7 days of temporary restoration. The contractor has to submit a detailed report regarding the cause of fault, restoration details within 24 hrs to the designated officer of BSNL. 2.2 For early restoration of OFC faults, temporary restoration of fault can be done via laying O/H cable. However after temporary restoration, the fault restoration shall be done on a permanent basis as per the previous laying status. 2.3 In case of permanent restoration as per the actual work/record, the contractor is responsible for permanent restoration of all types of OFC faults either Overhead/Underground. No extra payment will be admissible to the contractor for permanent restoration of faults. 2.4 The corrective maintenance activities to be carried out by the contractor are broadly classified as under: a) Localization of OFC break. b) Obtaining permissions from the concerned local authorities. c) Excavation of earth to expose cable for fault rectification. d) Identification of broken OFC ends and laying additional OFC.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 9
e) Laying of required length of OFC/PLB/DWC/GI etc with protection wherever required. f) Testing of all fibers. g) Preparation of jointing pit and back filling of pit with Sand, soil etc. h) Splicing of OF cable. i) Protection arrangement for OFC joint viz., placing of joint in RCC ring with cover etc., j) Planting of cable Route indicators and Joint indicators. k) Final Testing of OFC splices loss at the joint from the terminal station using power meter. l) Ensuring that all the Media/Sites/BTSs/XGEs etc. are restored after rectification of faults. 2.5 On receipt of information of OFC fault, the Fault repair team (FRT) shall move immediately for locating and rectifying the fault and will restore the fault as per the specified time. The working fibers shall be restored first, followed by others. Sufficient labour/vehicles/equipments etc. shall be engaged for speedy restoration. 2.6 After attending the fault, and ensuring the splice loss is within limits i.e. must be < 0.1dB for each splice. The route index diagram shall be updated by incorporating the new details like OFC coils used at the joint and other locations. 2.7 During the corrective action by the contractor, in case other service cables/utilities like existing OFC, local telephone copper cable, water pipes, electricity cables, any other pvt./ public Property etc. are damaged, the penalty/ compensation if any, shall be borne by the Contractor only. The restoration of all such damages caused will be rectified immediately by the contractor at his own cost. However this shall not hamper the BSNL OF cable restoration activity. 2.8 The route index diagram with offset, along with route and joint indicators etc., details shall be prepared and updated immediately after the rectification of OF cable fault by the contractor.
2.9 Damages/ Theft of OF cables:- Incident Report for all damages/ theft of OF cables shall be submitted by the Contractor to the concerned Police station through the designated officer of BSNL and photos taken immediately on the spot and submitted to BSNL. FIR shall be taken from concerned police station and submitted to THE DESIGNATED OFFICER OF BSNL. The contractor shall own a camera with a provision for date and time stamp for the photos taken. The necessary documentation required and compiled by the Contractor including investigation report is to be submitted to the DESIGNATED OFFICER OF BSNL. 2.10 If any service rendered by the vendor is found defective or abnormal delay, the same shall be got completed from outside or BSNL source and the cost of any such work made by BSNL shall be deducted from the amount payable to the contractor.
2.11 LAYING RCC TROUGHS / RCC PIPES Wherever the existing RCC troughs or RCC pipes are damaged partially or fully and could not be reusable the same will be procured by the contractors depending upon the requirement for replacement at the site where faults are being attended to. RCC troughs of dia 100 mm shall be placed on the trench for the entire length of the PLB pipe laid on the trench, for protection. Similarly, RCC pipes of 100 mm will be laid at road crossings, involving heavy vehicular traffic to protect the PLB pipes for the entire length of PLB pipes laid on the trench. The ends of the RCC pipes shall be sealed with lean cement concrete.
3. Scheduled Planned Maintenance (INCLUSIVE OF STRENGTHENING THE CABLE)
3.1 The scheduled planned Maintenance is a planned activity for improving the quality of fibers in a OF cable for bringing the overall section loss within the permissible limits. The standard OF section loss specified per KM is 0.3 dB at 1550nm. The standard splice loss is specified as < 0.1dB for all joints/ tapings. The fibers in a section shall have continuity from end to end. This planned activity is required to be done at regular intervals with prior planning by BSNL and the contractor jointly. Though it is desirable to maintain the parameters as above, value of parameters with respect to that available in the first quarter of the contract period has to be maintained or bettered.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 10
3.2 The planned maintenance activity shall be carried out with prior approval of designated officer of BSNL. The shutdowns for carrying out the activity will be permitted by BSNL generally during 00:00 to 05:00 hours only preferably on Saturdays and Sundays. But only in exceptional cases where the designated officer of BSNL is satisfied the shutdown will be given during day hours. 3.3 The scheduled planned activity caters to the following activities:- a) Restoration of temporarily laid OFC, which might have been resorted to while carrying out fault rectification or temporary cable protection. b) Regularization of temporary OFC Joints which might have been done to restore the traffic. c) Check for rectification of fault to avoid repeat faults. d) Protection for the exposed OFC due to various reasons. e) Laying of OF cable on overhead for the sections, identified by BSNL. f) Cable exposed due to soil erosion. g) Re-splicing of fibers for improving the fiber performance. h) Verification of route and joint indicators. i) The fiber loss measurements shall be taken and submitted to the designated officer of BSNL by the contractor as specified under clause 4.2 (Submission of Reports). Beside regular maintenance the Contractor has to work for improvement of fibre and for Cable route strengthening work as and when communicated by authorized representative of BSNL in writing. j) In the event of failure of Contractor to complete the work within the specified time, Penalty will be imposed as per rule and the work will be entrusted to outside agency, implication if any, arising due to execution of the work by outside agency will have to be borne by the Tenderer.
4. Service Level Agreement:- The contractor shall ensure following SLA –
S.N. Items/Parameters Permissible Range Remarks Patrolling on the Daily in case any work/ event on the route is 1 Twice a week/daily route observed which may damage OFC Mean time to By Splicing the Fiber Pair on which Systems 2 restore (MTTR) < 5 Hrs. are working (Either Temporary or Permanent OFC Systems Restoration) Splice Loss Per 3 < 0.1 db For each splice Fiber
5. THE CONTRACTOR’S OFFICE: 5.1 The Contractor’s office shall be equipped with the following facilities within 7 days from the issue of LOI: a) Fax, b) Land line and Mobile, c) E-mail facility with PC
5.2 SUBMISSION OF REPORTS: The contractor shall be responsible for submitting regular reports consisting of - a. Daily Patrolling Report. b. Weekly report on activities. c. Weekly stock position report. d. Monthly report of faults occurred and rectified by the contractor. e. Monthly report on spare fiber loss with OTDR f. Quarterly report on spare fiber loss using Power meter. g. The special reports consisting of Splice loss details, OTDR report of all fibers in a cable, total loss report for a section of the cable using Power meter.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 11
6. DETAILS OF MANPOWER TO BE DEPLOYED FOR: 6.1 The Contractor shall deploy Manpower for the following works: 1. Patrolling and preventive maintenance. 2. Corrective Maintenance. 3. Scheduled and planned Maintenance
6.2 BSNL shall be represented by the following Manpower for day to day interaction with the contractor. JTO/SDE/DE: Person responsible for a portion of the route/routes 6.3 After award of the contract, within 7 days, Contractor has to furnish the information about their staff i.e. name, designation, contact mobile / landline phone numbers, office and residence address at various locations. 6.4 BSNL shall give the names, designations, mobile/landline, e-mail, FAX Nos., of BSNL staff responsible for each section of OF routes to the Contractor before commencement of the contract. 6.5 Supervisor: The Contractor shall depute a supervisor for the awarded work who shall coordinate and manage all the maintenance activities. He shall keep a daily liaison with THE DESIGNATED OFFICER OF BSNL. The Supervisor shall have experience in OFC maintenance works. BSNL will issue an entry pass to the supervisor for entering BSNL premises for taking tests on OF cable whenever it so required. However for taking tests at unmanned stations, the designated officer of BSNL will have to be contacted for making necessary arrangements.
7. The contractor shall not employ any working or retired official of BSNL/ DOT. A Certificate to this effect shall be furnished by the contractor.
8. MATERIALS: The all type of essential and critical material for temporary as well as permanent restoration of OF faults will be arranged by the contractor at his own cost. No extra payment will be admissible to contractor for the procurement of restoration materials/equipments etc. for permanent restoration. The minimum quantities of items that should be available with contractor are as below:
S.N. Items Quantity 1 OF cable 24 F 2 Km 2 PLB Pipe 1000 M 3 Patch cords/Pig Tails 10 Nos. 4 Couplers for HDPE/PLB duct with end Plug 10 Nos. 5 GI Pipe 10 Nos. 6 Joint Closures(SJC/BJC) 10 Nos. 7 Splicing sleeves 200 Nos. 8 DWC pipe 500 M
Note:- 1. All the materials must be as per the BSNL standards/guidelines/specifications issued vide TEC/GR/TX/CDS-008, dated 03-2011, GR/FDM-01, dated 02-04-2007, GR/DWC-34, dated 01- 09-2007 etc. and amended time to time. 2. Verification/inspection of material arranged by the contractor can be done any time from the BSNL.
9. INSPECTION AND TESTING: a) For inspection of the works carried out by the contractor, he shall arrange the required accessories like testing instruments, ladders, lighting devices to the BSNL designated authority. b) All results of inspection and test results will have to be recorded in the inspection reports, Proforma of which shall be approved by BSNL.
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10. EXAMINATION OF WORK DURING PREVENTIVE MAINTENANCE: The Contractor shall give advance notice to designated officer of BSNL, whenever any work or materials are intended to be covered up in the earth, in bodies or walls or otherwise to be placed beyond the reach of measurement, in order that the work may be inspected or that correct dimension may be taken before being so covered, placed beyond reach of measurement. In default of such notice, the same shall, at the option of BSNL or its representative, be uncovered and measured at the Contractor’s expenses. The work shall again be covered up at the Contractor’s expenses.
11. Cost of Work: The estimated cost of work is as mentioned in the Detailed Notice Inviting Tenders (DNIT) which has been worked out based on standard scheduled rates mentioned in this tender document. The actual quantity/value of work may vary based on the actual requirement but generally being limited to (+ / -) 25% of the indicated value.
12. PENALTY AND REWARDS: 12.1 Penalty –
S.N. Parameter Limits Amount of Penalty Remarks 1 Patrolling Twice a week Rs. 500/- For not achieving per day Target Upto 5 Hrs. Nil Any faults occurring/reported after OFC Systems 6 pm will be consider as 6 am on 2 Beyond 5 Hrs. Rs. 200/- Per Hrs. Upto 3 Days Restoration the following day for calculation of Beyond 3 Days Additional Rs. 2000/- Per day penalty 1. Rs. 2000/- Per joint per occasion The loss must be Brought to < 3 Splice Loss < 0.1db 2. If it is not corrected within 7 0.1db at his own cost within 7 days days, Rs. 1000/- Per day per joint Permanent Restoration of all type Rs. 500/- per day beyond 15 days Permanent of OFC Faults is required within 15 4 < 15 days & Rs. 1000/- per day beyond 30 Restoration days as per their previous days conditions Note:- In case of road blocks, Natural Calamity, Conditions beyond control etc., additional time will be given for restoration by concerned SDE/JTO Incharge.
12.2 Rewards – a. A reward of Rs. 3000/- will be awarded for taking preventive measures and achieving less than or equal to 5 faults per month. b. A reward of Rs. 5000/- will be awarded for achieving MTTR less than or equal to 4 hrs. during any month.
13. RESOURCES TO BE DEPLOYED BY THE CONTRACTOR A) MANPOWER AND VEHICLE: The contractor shall deploy one FRT for a stretch upto 200 km., one FRT (Fault Repair Team) Consisting of following logistics and manpower: a) 1 No. of Supervisor. b) 1 No. of Splicing Engineer. c) 1 No. of multi utility Splicing vehicle. d) 1 No. Driver cum Splicing Assistant per splicing vehicle. e) Adequate no of helpers/ labourers for trenching, laying, preparation of joint pits, closing and reinstatement. In case the manpower specified above is not adequate, the Contractor may engage on the higher side subject to minimum of above.
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B) LIST OF EQUIPMENT: The following items and Equipment shall be arranged by the contractor at his own cost per FRT. (i) Tool Kit -
Tool Kit consisting of:
S.N. Name of Tools Quantity 1 Masonry Tool Kit As Required 2 Nylon Rope 6mm 200 Mtrs 3 Helmets, Gloves, Safety Shoes, Gum Boots As Required 4 Spades, Shovels, Pick-axe, Crow-bar etc. As Required 5 Emergency lights/Torch/Night amps with capacity suitable for splicing work at night. As Required 6 Dewatering Pump 1 No 7 1 KVA DG set (Portable) 1 No 8 Digital Camera (with date and stamp facility) 1 No 9 Small Canvas Tent 1 No 10 Folding table 1 No 11 Measuring tape – 5m/ 10m 1 No 12 Barricading tape (while executing OF cable restoration works) Adequate Lengths 13 Display boards, night warning lamps(while executing OF cable restoration works)
NB: - Any other items other than those listed above, if required for execution of the work should be arranged by the contractor.
ii) Testing Equipment/ Meters consisting of :
S.N. Items Quantity 1 OTDR 01 No 2 Power Meter 01 No 3 Power Source 01 No 4 Splicing Machine 01 No Optical Fiber Tool Kit including Sheath Cutter, 1 Set Striper, Cleaver, Ceramic 5 01 Set Scissors etc. 6 Rodo meter 01 No
14. PATCH WORK: - Permanent restoration of damaged underground/overhead OFC is also required as per actual work/record. The contractor is responsible for permanent restoration of all types of fault where laying of OFC/PLB etc. is required more than 100 Mtr., however the temporary restoration is required immediately to restore OFC Systems. After temporary restoration, the contractor shall require to survey the routes under his contract and submit reports of the sections where the length of overhead/UG OF Cable/PLB etc. damaged is more than 100 Mtr. and inform about estimated quantity of materials and work required for permanent restoration. The contractor will start work only after issuing the work order from BSNL. The required material/store required for this type of permanent restoration will be supplied by BSNL. Payment will made to the contractor for permanent restoration beyond 100 Mtr. work as per the rates in SOR given below –
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 14
AMC of SSA OF Cable Laid in Almora & Bageshwar SDCA (Zone-1) TOTAL Unit of TOTAL Item No. Description of item of work Rates PRICE measurement QTY. (in Rs.) Excavation of trenches in all type of soils and reinstatement as per ITEM 1 construction specifications for: 10000 a) Ordinary Soil (to a depth of 165 cm) Per Meter 85.00 0 0 b) Soft Rock (to a depth of 105 cm) Per Meter 130.45 5000 652250 c) Hard rock (to a depth of 65 cm) Per Meter 157.58 5000 787900 Rate for PLB pipe laying, jointing and leveling of PLB pipe of dia ITEM 2 Per Meter 6.80 40mm including transportation: 10000 68000 Laying of PLB pipe underground duct through HDD method including ITEM 3.1 laying of PLB pipe Per Meter 180.00 a) Single PLB pipe. 0 0 b)Two to three pipe Per Meter 210.00 0 0 c)Four to seven pipe Per Meter 230.00 0 0 Horizontal Boring at a depth of 1.65 mtrs. for crossing roads/railway ITEM 3.2 Per Meter 140.00 track and inserting 65/40 mm dia GI pipes. 0 0 Laying and fixing of 40mm to 80mm dia GI pipes inside on wheal guard ITEM 4.1 on Bridges/building and culverts through clips including transportation Per Meter 60.00 of GI pipe and supply of clamps and nails. 100 6000 Laying and fixing of 40mm to 80mm dia GI pipes outside on walls of ITEM 4.2 Bridges/building and culverts through clamps including transportation Per Meter 140.00 of GI pipe (clamps will be provided by BSNL) 100 14000 Laying and fixing of 65/50 mm GI pipes in trenches (road crossing) ITEM 5.1 Per Meter 15.00 including transportation of GI pipe. 100 1500 Laying and leveling and fixing of full round DWC pipe of dia 90/77 mm ITEM 5.2 Per Meter 12.00 including of transportation for laying of 40 mm PLB pipe. 400 4800 ITEM 5.3 (A) Laying of half round (Split) DWC pipe of 90/77 mm dia. Per Meter 7.50 9500 71250 (B) Laying fixing and sealing of split RCC pipes of 100 mm dia. Per Meter 9.00 0 0 Providing, laying and curing in position cement concrete bed of size 20 cmX 7.5 cm in ratio 1:2:4 by using proper shuttering and PVC Sheet 1 Meter width and weight not less than 1Kg per 8 sq M. Laying single PLB above the concrete bed so constructed with MS weld mesh wrapped around and tied. Providing, laying and curing in position cement concrete bed of size 20cmX 12.5 cm in ratio 1:2:4 by using ITEM 6.1 Per Meter 175.00 0 proper shuttering above the pipe as per the construction specification of the tender and the direction of the site- Incharge. The work also includes the cost of supply of cement, coarse sand, stone aggregate of 40 mm & 20 mm(PVC sheet and MS weld mesh will be supplied by BSNL) and transportation of all material to work site for laying PLB pipes.(The cost of PLB pipe laying is not included in this item) 0 (A) Providing RCC of size 20 Cm x 20 Cm enclosing GI Pipes of diameter 65mm with CC of ratio 1:2:4 with 4 Nos. of 6 mm dia iron rods with rings at interval of 0.5 m of 6 mm dia iron rods for fixing including supply of all materials for RCC work by the contractor. At road ITEM 6.2 Per Meter 220.00 crossings or bridge/ culvert of a nallah / river /canal or at any other place (to be decided by SDE) In Charge).This work includes the laying of GI pipes. No separate charges will be paid for GI Laying. Transportation of all material by the contractor 0 0 (B) CC on GI 65mm (20cmX20cm) Per Meter 170.00 100 17000 (C) CC per cubic meter Per Cu. Meter 0.00 0 Opening of manholes/joint pits, pulling of OF cable, sealing of PLB pipe ITEM 7 in manhole by rubber cork and providing HDPE/ RCC split pipe in man hole and back filling of man holes /joint pits. 0 (A) Cable blowing per meter (New pipe) Per Meter 12.00 10000 120000 (B) Laying of OF Cable in existing PLB pipe ducts including cleaning of Per Meter 18.00 PLB pipe ducts. 0 0 Digging of pits for jointing chamber, construction of brick chamber, ITEM 8 Each 5000.00 filling of Brick chamber with jejuna sand as per tender specification. 50 250000 ITEM 9 Splicing/Termination of Optical Fiber Cable 0 (A) 12 Fiber conventional type splicing Each 3000.00 50 150000 (B) 24 Fiber conventional type splicing Each 4000.00 50 200000
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 15
ITEM10 Splicing/Termination of Optical Fiber (ribbon type) 0 (A) 48 Fiber ribbon splicing Each 5000.00 0 0 (B) 96 Fiber ribbon splicing Each 6000.00 0 0 (C) 288 Fiber ribbon splicing Each 9000.00 0 0 Digging of pits 1 m towards jungle side on each manholes/joint chamber for fixing of 1250/800 mm RCC route/joint indicator, fixing and ITEM 11 Each 590.00 concreting of RCC route/joint indicator, painting and sign writing of route/joint indicators including supply of RCC Route/ Joint Indicator. 0 0 ITEM 12 Construction of RCC Manhole Each 40000.00 0 0 ITEM 13 Cost of Recovery of Empty Cable Drum Each 300.00 5 -1500 Cost of Hand hole (Brick chamber type) in case of HDD on OFC laying as ITEM 14 Each 2407.00 per Construction Specifications. 0 0 ITEM 15 Route Indicator 0 Supply & fixing of RCC / Stone route / joint indicator Per indicator 220.00 20 4400 ITEM 16 Restoration of road surface 0 Road restoration work with bituminous macadam for semi grounding 50mm thick and premix carpet surfacing 25mm thick over the grouted surface (total 75mm thick) including supply of asphalt etc to evenly match Per meter 90.00 the road including consolidation and rolling as per standard specification of DSR 1997. 2000 180000 ITEM 17 Route Index Diagram 0 Supply of route index diagram (ABD) in hard as well as soft copy on cd A Per KM 370.00 for complete Block 0 0 B Videography of the route on which cable is laid Per KM 300.00 0 0 The contractor shall arrange all materials required for the work. 0 ITEM 18 Laying of OF cable in buildings (Leading in work) 0 Installation of PVC flexible conduit in corridor/ risers/ exchange premises per M 10.00 and Laying of OF Cable through it (leading in work) 200 2000 All materials required for the work shall be arranged by the 0 contractor. 0 ITEM 19 Mounting of FDMS at OLT locations 0 0 Physical Mounting of FDMS on wall at OLT locations 0 0 0 0 All material required for the work shall be arranged by the 0 contractor. 0 Total (ITEM1 to ITEM 19) 2527600 ITEM 20 (B) Slinging of aerial OFC and Associated Work 5000 0 a Marking of route including Survey of New Post. Per Km 446 5 2230 Erection of complete new post including fitting of tubes and digging b Per Post 334 50 16700 holes(all types of posts). c Addition of tube at the top of post to increase height. Per Post 30 5 150 d Erection of Stay including twisting of wire and fixing. Per Stay 186 50 9300 e Fitting of Brackets (All Type). Per Bracket 30 50 1500 Slinging of aerial OFC on existing/new post with the help of supplied f Per Meter 13 5000 65000 accessories. Fixing of vertical GI Pipe medium size 50mm. OD with clamp for taking Per g down Aerial Optical fiber cable for splicing in the underground chamber.( Joint/terminal 62 25 1550 GI will be provided by Deptt.). post Painting (45 cm in the middle of post) and sign writing on the post as route h Per Post 43 50 2150 indicator (Cost of painting material is included). TOTAL (ITEM 20(a +b+c+d+e+f+g+h)) 98580 Note The above rates are inclusive of Transportation cost. TOTAL COST 2626180 Say Rs. 26,26,000/- Note- Soil Strata is based on general observation and past experiences on soil without making a pit. Same may change on basis of findings after actual trenching.
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SECTION-3 Part B
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Technical Specifications/Requirements
INSTALLATION OF JOINT CLOSURE & SPLICING OF OFC:- Fusion Splicing Machine is used for splicing of fibres in BSNL network. This is accomplished by applying localized heating (i.e., by electric arc or flame) at the interface between two butted, pre-aligned fibre ends, causing them to soften and fuse together. There are various types of joint closures in use for BSNL, namely SJC (Straight Joint Closure) and BJC (Branch Joint Closure). The SJCs are predominantly used along the cable routes, and the BJCs are used where ever, the fibre toppings and branching of cable is required. The Procedure for assembly of joint closures is generally supplied by the manufacturers along with the joint closures. However the general procedure for assembly of joint closure is described below: 1.1 JOINTING of OF CABLE- The manufacturer’s manual contains the following: a) Material inside joint closure kit. b) Installation tools required. c) Detailed procedure for cable jointing. d) Procedure for re-opening the closure. 1.2 Generally, the following steps are involved for jointing of the cable. a. Preparation of cable for jointing (Stripping/cutting the cable). b. Preparation of cable and joint closure for splicing. c. Fibre splicing. d. Organizing fibres, finishing joints & Marking of fibres in tray and Sealing of joint closure end. e. Marking of cable end and Placing joint in pit. 1.3 PREPARATION OF CABLE FOR JOINTING:- i. During the installation, a minimum of 10 meters of cable of each end is coiled in the jointing pit to provide for jointing to be carried out at convenient location as well as spare length to be available for future use in case of failures. ii. The pit size must be chosen carefully to ensure the length of the way on which joint is mounted is greater than closure length plus twice the minimum bending radius of the cable. A pit length of 1.2 meter is sufficient for most of the cable and joint closures. Bracket to support the cable coil are also fixed on the wall of the pit. iii. The cable is then coiled on to the pit wall in the same position as required after the joint is complete. The marking is done on all the loops so that it will be easier to install it later. iv. The distance from the last centre to the end of the cable must be at least 1.8 meter. This is being the minimum to be stripped for preparation of joint. v. Sufficient cable at each end up to the jointing vehicle/enclosure is then uncoiled from the pit for jointing. 1.4 STRIPPING/ CUTTING OF THE CABLE: a. The cable is stripped of their outer and inner sheath with each sheath, staggered approximately 10mm from the one above it. b. Proper care must be taken when removing the inner sheath, to ensure the fibres are not scratched or cut with the stripping knife or tool. To prevent this, it is best to only score the inner sheath twice on opposite sides of the cable, rather than cut completely through it. The two scores marking on either side of the cable are then stripped of the inner sheath by hand quite easily. c. The fibres are then removed from cable one by one and each fibre is cleaned individually using isopropyl solution to remove the jelly. 1.5 PREPARATION OF CABLE JOINT CLOSURE FOR SPLICING: The type of preparation work performed on the cable prior to splicing differs on the type of joint closure and fiber organizer used. However, the following steps are usually common: 1.5.1 The strength member of each cable is to be fixed to the central frame of the joint. 1.5.2 The sealing compound or heat shrink sleeve is applied to the cables and closure or prepared for application after splicing is complete. 1.5.3 The fibers are protected (usually with plastic tubing) in their run from the cable core to the fibre organizer trays (particularly if cable construction is slotted core type). Two Nos of plastic tie shall be used to hold fibre tube with splicing tray. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 17
1.5.4 Tags which identify the fibres numbers are attached at suitable locations on the fibres. 1.5.5 Splice protectors are slipped over each fibre in readiness for splicing over the bare fibre after splicing. 1.6 STRIPPING AND CLEAVING OF FIBRE: 1.6.1 Prior to splicing each fibre must have approximately 50mm of its primary protective U.V. cured coating removed, using fibre stripper which are manufactured to fine tolerances and only score the coating without contacting the glass fibre. 1.6.2 The bare fibre is then wiped with a lint free tissue doused with ethyl alcohol. 1.6.3 Cleaving of the fibre is then performed to obtain as close as possible to a perfect 90 face on the fibre. 1.7 FUSION SPLICING OF THE FIBRE:- Some of the general steps with full automatic micro processor control splicing machine are as under: 1.7.1 Wash hands thoroughly prior to connecting this procedure. 1.7.2 Place the bare fibre inside „V‟ groove of the splicing machine by opening clamp handle such that the end of fibre is app.1 mm. over the end of the „V‟ groove towards the electrodes. 1.7.3 Repeat the same procedure for other fibre, however first insert heat shrink splice protector. 1.7.4 Press the start button on the splice controller. 1.7.5 The machine will pre fuse, set align both in „X‟ and „Y‟ direction and then finally fuse the fibre. 1.7.6 Inspect the splice on monitor if provided on the fusion splicing machine and assure no nicking, bulging is there and cores appear to be adequately aligned if the splice does not visually look good repeat the above procedure. 1.7.7 Slide the heat shrink protector over the splice and place in tube heater. Heat is complete when soft inner layer is seen to be „oozing‟ out of the ends of the outer layer of the protector. 1.7.8 Repeat the same procedure for all the other fibres. 1.8 ORGANISING FIBRE AND FINISHING JOINTS:- 1.8.1 After each fibre is spliced, the heat shrink protection sleeve must be slipped over the bare fibre before any handling of fibre takes place, as uncoated fibres are very brittle and cannot withstand small radius bends without breaking. 1.8.2 The fibre is then organized into its tray by coiling the fibres on each side of the protection sleeve using the full tray side to ensure the maximum radius possible for fibre coils. 1.8.3 The tray is placed in the position. 1.8.4 OTDR reading taken for all splices in this organized state and recorded on the test sheet to confirm that all fibres attenuation are within 0.1 db per splice. This OTDR test confirms fibres were not subjected to excessive stress during the organizing process. 1.8.5 The splice loss measurement on each to fibre is also to be taken from the terminal station using power meter to determine the splice loss of each fibre < 0.1 db. 1.8.6 Only after satisfactory confirmation of the splice loss within limits i.e. 0.1 db using power meter, the joint pit is to be closed with proper sealing, 1.9 PLACING OF COMPLETED JOINT IN PIT:- 1.9.1 Joint is taken out from the vehicle and placed on the tarpaulin provided near the pit. 1.9.2 The cable is laid on the ground; coil the cable such that pen mark previously placed on the cable line up. Tape these loops together at the top of the coil. 1.9.3 The joint can now be permanently closed and sealed by heating heat shrinkable sleeve etc. 1.9.4 If required for attending to faults etc., manufacturers supply special kits for opening of the joint and the steps to be followed. However the general steps are as under: a) Using suitable knife cut heat shrink sleeve longitudinally along its entire length. b) Do not damage the smaller heat shrunk sleeve on the ends of the joint. c) Apply heat to the cut sleeve until it begins to separate. d) Gently remove the cut sleeve from the joint. Now the joint can be opened. e) Protective sleeve/cover can be removed for attending to faults etc. 1.10 EXCAVATION AND BACK FILLING OF TRENCHES FOR ATTENDING TO FAULTS: 1.10.1 It is recommended that excavation of trench be done manually, since use of mechanical devices like JCB likely to damage existing cables other utility pipes etc. 1.10.2 The excavation shall include excavation of trial holes clearing bushes and roots of trees along the trenches. 1.10.3 During excavation of the trenches, the earth shall be thrown by the side of the trenches. Complete excavated earth shall be back filled in the trench after laying the cable and well rammed.
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SECTION-3 Part C
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Detail of OFC Routes in Almora and Bageshwar SDCA for AMC (Zone-1) S Sub Division ROUTE NAME KMS NO 1 Bageshwar---Bharari 24.765 2 Bgeshwar-----Kathayatwara 0.5 3 Bageshwar---Rawikhal 0.9 4 Bageshwar-----Dhq Swan 3 5 Bageshwar-----Bilona 1 6 kafligair----Kfligair swan 1.6 7 Bageshwar----Khankhar 15.5 Bageshwar 8 khankhar-----Plarichhina 8.5 9 Bharari----Farsali 13.6 10 Farsali----Sama 23.7 11 Kanda NTR T Joint------KANDA EXCHG 3.5 12 Saniudiyar----Hwantoli 3.5 13 kafaligair------Khankhar 13.5 14 Liti-----Sama (O/H) 8 Total 121.565 1 NTD to Karbala (Route-1) 8.5 2 Milan Chauk NTR Joint to Karbala (Route-2) 6 3 Almora to Karbala (Route-3) 4 4 Karbala to Kasardevi 19.1 5 Karbala to Chausli BTS 8.2 6 NTD to Barechhina 17.7 7 Barechhina to Daniya 28.8 8 Artola to Kandey Kafli BTS 3.5 9 Daniya to Bhanoli 25 10 Bhanoli to Jainti 33 11 Jainti to Sharfatak NTR Joint 26 12 Lamgarha to Dol 2 13 Barechhina to Dhaulchhina 15 Almora 14 Dhaulchhina to Ganai Gangoli 42 15 Dhaulchhina to Kafarkhan Band 12 16 Basoli to NTD 32 17 Basoli-Takula-Kaflighair 17 18 Someshwar to Bhanar 6 19 Bhanar to Bhulgaon Top (BBNL Cable) 4 20 Hawalbag to Kosi Bridge NTR Joint 3.5 21 Kosi Bridge NTR Joint to ITBP Kosi 1.5 22 NTR Joint to Govindpur (Korichhina/Daulaghat) 16 23 TE Shitalakhet to NTR Joint 13 24 Vikas Bhawan to NTR Joint (O/H & U/G) 1.5 25 Milan Chauk T-Joint to DM Office (O/H) 1 26 Karbala to Army Cant 1 Total 347.3 Grand Total 468.865
Note:- The route required under AMC may differ from as mentioned above and the actual quantity & cost of work may vary @ + 25%.
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SECTION-4 Part A
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
GENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT 1. APPLICATION: The General conditions shall apply in contracts made by the BSNL for the execution of O.F. cable construction work. 2. STANDARDS: The works to be executed under the contract shall conform to the standards prescribed in the O.F. Cable construction practices. 3. PRICES: 3.1 Prices charged by the Contractor for the works performed under the Contract shall not be higher from the prices quoted by the Contractor in his Bid. 3.2 Price once fixed will remain valid for the period of contract. Increase and decrease of taxes/duties will not affect the price during this period. 4. SUBCONTRACTS: The contractor shall not assign, sub contract or sublet the whole or any part of the works covered by the contract, under any circumstances. 5. PERFORMANCE SECURITY: a. The contractor shall permit the BSNL, at the time of making any payment to him for work done under the contract, to deduct such sum in addition to the sum already deposited as security deposit (due to conversion of bid security), an amount to the tune of 7.5% of running bills/final bill. b. The proceeds of the performance security shall be payable to the BSNL as compensation for any loss resulting from the contractor's failure to complete its obligations under the contract. c. The performance security deposit shall be refunded after expiry of warranty period of last work executed provided there are no recoveries to be made arising out of poor quality of work, incomplete work and /or violation of any terms and conditions of the contract as stipulated in the bid document. d. No interest will be paid to the contractor on the security deposit. e. The Security Deposit will be refunded after completion of six months of warranty period and after receiving of satisfactory report from respective field unit. 6. ISSUE OF WORK ORDERS AND TIME LIMIT: 6.1 The work order for OFC maintenance shall be issued so as to include all items of works for the section/routes allotted to the contractor as put in the NIT. 6.2 The work orders shall be issued by the Division Engineer/Asstt. General Manager after examining the technical and planning details of the works to be executed. 6.3 If due to any reason partial work order is to be issued then the same shall be issued with the approval of an officer not below the rank of General Manager/ (SSA Head not below the rank of Director). 6.4 The Divisional Engineer shall mention the time limit to execute the work order after seeing the quantum of work and store availability position. 6.5 The BSNL reserves the right to cancel or modify the scope of work stipulated to be carried out against the work order in the event of charge of plan necessitated on account of technical reasons or in the opinion of work order issuing authority or the head of SSA, the contractor is not executing the work at the required pace. 7. EXTENSION OF THE TIME LIMIT: 7.1 General 7.1.1 In each work order, the work order issuing authority shall specify the time allowed for completion of work consistent with the magnitude and urgency of work. The time allowed for carrying out the work is to be strictly observed by the contractor and shall be reckoned form seventh day from the date of issue of work order. 7.1.2 In as much as "the time being deemed to be the essence of contract", throughout the stipulated period of contract, the work is to be proceeded with all due diligence on the part of the contractor. 7.2 Application for Extension of the Time and Sanction of Extension of Time (EOT): 7.2.1 There may be some hindrances, other than covered under force majeure, while execution of work and in such cases the contractor shall apply in writing in the prescribed Form (Part-A) to the engineer - in- charge for extension of time (EOT), on account of which he desires such extension within three days of occurrence of hindrance. The Engineer-in-charge shall forward the request to the competent authority (an officer of the rank of JAG level in-charge of cable construction work) with his detailed Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 20
report and photocopy of the hindrance register, in the prescribed Form (Part-B) within three days of receipt of request from the contractor. The competent authority is empowered to grant extension of time for completion of work on certain conditions. He shall exercise such powers, if the following conditions and satisfied. 7.2.1.1 The application contains the ground(s), which hindered the contractor in execution of work. 7.2.1.2 The Engineer-in-charge is of the opinion that he grounds shown for extension of time are reasonable. 7.2.2 The competent authority shall consider the request keeping all the facts and circumstances in view and shall grant extension of time, if in his opinion, these are reasonable and sufficient grounds for granting such extension and the reasons for delay are not ascribable to the contractor. 7.2.3 The competent authority may also grant extension of time for completion of work in cases where reasons for delay are ascribable to the contractor, but such extension of time shall be with LD charges as per clause dealing with penalty for delays in execution of works. The extension of time with LD charges shall be issued under the signature of JAG level Telecom Office competent to grant the extension of time. 7.2.4 The competent authority shall grant EOT with time period for completion of work expressly mentioned. The sanction of the competent authority of EOT shall be issued under the signature of the Engineer-in-charge. 7.2.5 If the competent authority is of the opinion that he grounds shown by the contractors are not reasonable and sufficient and declines to grant the extension of time, the contractor cannot challenge the soundness of the opinion by reference to arbitration. The decision of the competent authority on period of extension of time or refusal for extension of time shall be final and binding on the contractor. 7.3 Grant of Extension of Time without Applications: There are, at times, practical difficulties like non- availability of materials, delay in providing permissions/right of way etc. reasons which are ascribable to the BSNL. In such cases, the Engineer-in-charge with the approval of competent authority to sanction EOT, may issue extension of time suo moto without waiting for contractor to make an application for EOT, Entry of hindrances shall be made in the Hindrance Register. The Government will, however, not be liable to the contractor for any losses or damages, costs charges, or expenses that the contractor may in any way sustain/suffer due to delay in making the above available. 8 WARRANTY: 8.1 The contractor shall warrant that the material supplied for the work shall be new and free from all defects and faults in material, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for material of the type ordered and shall perform in full conformity with the specification and drawings. The contractor shall be responsible for any defects that may develop under the conditions provided by the contract and under proper use, arising from faulty materials, design or workmanship such as corrosion of the equipment, inadequate quantity of material etc. and shall remedy such defects at his own cost when called upon to do so by the BSNL who shall state in writing in what respect the stores are faulty. This warranty shall survive inspection or payment for, and acceptance of goods, but shall expire except in respect of complaints notified prior to such date, twelve months after the acceptance testing. 8.2 If it becomes necessary for the contractor to replace or renew any defective portion/portions of the material under this clause, the provisions of the clause shall apply to the portion/portions material so replaced or renewed or until the end of the above mentioned period of twelve months, whichever may be later. If any defect is not remedied within a reasonable time, as prescribed by the BSNL, the BSNL may proceed to do the work at the contractor's risk and costs, but without prejudice to any other rights which the BSNL may have against the contractor in respect of such defects. 8.3 The Cable joint shall be guaranteed for a period of ONE year from the date of closing of joint. In case of failure of the joint due to poor workmanship i.e. failure of joint without external damage, within the stipulated period of guarantee the contractor shall repair the joint(s) at his own cost within 24 hours of informing him, falling which the BSNL may carry out the repairs and penalty equivalent to five times of the approved rate of the join work plus the cost of materials used shall be recovered from the contractor from his pending bill/SD or any amount due to him without prejudice to any other action as per terms and conditions of the tender. The cost of jointing kit, supplied by the BSNL, so used to revive the joint shall be deducted from the running bills of the contractor pending for payment or from security if all bills have been settled. 8.4 Replacement under warranty clause shall be made by the contractor free of all charges at site including freight, insurance, cost of works and other incidental charges. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 21
9 AUDIT AND TECHNICAL EXAMINATION: 9.1 BSNL shall have the right to cause an audit and technical examination of the work carried out by the contractor including all supporting vouchers, abstract etc to be made after payment of the bills and if as a result of such audit and technical examination any sum if found to have been overpaid in respect of any work done by the contractor under the contract or any work claimed by him to have been done by him under the contract and found not to have been executed, the contractor shall be liable the refund the amount of over payment and it shall be lawful for BSNL to recover the same from him in the manner prescribed in clause with the heading payment of bills (same chapter), or in any other manner legally permissible and if it is found that the contractor was paid less than what was due to him under the contract in respect of any work executed by him under it , the amount of such under payment shall be duly paid by BSNL to the contractor. 9.2 Provided that BSNL shall be entitled to recover any sum overpaid, nor the contractor shall be entitled to payment of any sum paid short where such payment have been agreed upon between the Divisional Engineer or his subordinate officer on one hand and the contractor on the other under any term of the contract permitting payment for work after assessment by the GMTD Almora or his subordinate officer. 9.3 Any sum of money due and payable to the contractor (including security deposit returnable to him) under this contract may be appropriate by the BSNL for the payment of a sum of money arising out or under any other contract made by the contractor with the BSNL. 10. PAYMENT TERMS: 10.1 Procedure for Preparation and settlement of bills: The bills will be prepared by the contractor are verified by concerned SDE/JTO & countersigned by DET and submitted to Planning section for payment. 10.2 Procedure for Payments for Sub Standard Works: 10.2.1 The contractors are required to execute all works satisfactorily and in accordance with the specifications. If certain items of work are executed with unsound, imperfect or unskilled workmanship or with materials of any inferior description or that any materials or articles provided by him for execution of work are unsound or of a quality inferior to that contracted for or otherwise not in accordance with the contract (referred to as substandard work hereinafter), the Divisional Engineer in-charge shall make a demand in writing specifying the work, materials or articles about which there is a complaint. 10.2.2 Timely action by Construction Officers: Timely reporting and action, to a great extent, can prevent occurrence of sub standard work, which will be difficult or impossible to rectify later on. It is incumbent on the part of Construction Officers to point out the defects in work in time during progress of the work. The Junior Telecom Officer/Sub Divisional Engineer responsible for execution and supervision of work shall without any loss of time submit a report of occurrence of any sub standard work to the Divisional Engineer in-charge besides making an entry in the site order book. A notice in respect of defective work shall be given to the contractor by Divisional Engineer in-charge in writing during the progress of work asking the contractor to rectify/replace/remove the sub standard item of work and also definite time period within which such rectification/removal/replacement has to be done. After expiry of the notice period, if the contractor fails to rectify/replace/remove the sub standard items, the defects shall be got rectified/replaced/removed/ by BSNL or through some other agency at the risk and cost of the contractor. 10.2.3 Non-reporting of the sub standard work in time on the part of Construction Officer (s) shall not in any way entitle the contractor to claim that the defects were not pointed out during execution and as such the contractor cannot be absolved of the responsibility for sub standard work and associated liabilities. 10.2.4 Authority and Procedure to accept sub standard work and payment thereof: There may be certain items of work pointed out as sub standard which may be difficult to rectify and in opinion of the GMTD Almora, the items in question will not materially deteriorate the quality of service provided by the construction, the GMTD Almora shall appoint committee to work out the reduced rates payable to the contractor for such sub standard work. The committee shall constitute on Divisional Engineer other than the one who is directly in-charge of cable Construction involving sub standard items of work, as Chairman and one S.D.E. and an Accounts Officer as members. The committee shall take into account the approximate cost of material/work pointed out as sub standard and recommend the rates payable for sub standard work which shall not exceed 60% of the approved rates of the item in question. 10.2.5 Record of sub standard work: The items adjudged as sub standard shall be recorded.
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11 PENALTY CLAUSE: As mentioned above Section—3 Part A in NIT. Other clauses are as under – 11.1 Delays in the contractor's performance: 11.1.1 The time allowed for completion of the work as entered in the tender shall be strictly followed by the contractor and shall be deemed to be the most important aspect of the contract on the part of the contractor and shall be reckoned from Seventh day from issue of work order by the BSNL. The work shall, throughout the stipulated period of contract. 11.1.2 On any date the penalty payable as above, reaches 10 (ten) percent of the estimated cost of the work, the contractor should proceed with the work further only on getting written instructions from the Divisional Engineer that he is allowed to proceed further with the work. It will be in the discretion of the Divisional Engineer to allow the contractor to continue with the work on the basis of any written agreement reached between the contractor and the Divisional Engineer. One of the conditions of such agreement may be a stipulation for the contractor to agree for realization of penalty for delay at a higher rate as may be agreed between the Divisional Engineer and contractor. 11.1.3 Penalty for delay in completion of the work shall be recoverable from the bills of the contractor and/or by adjustment from the security deposit or from the bills of any other contract. However, adjustment from security deposit will be made only when the contract has been terminated or at the time of final settlement of bills on completion of work. 11.1.4 In case of slow progress of work in a section which have been awarded to a particular contractor, and the public interest does not permit extension of time limit for completion of the work, the GMTD Almora will have the full right to order that the scope of the contractor may be restricted to such fraction of the whole of the work and get the balance executed at the risk and cost of the contractor. The details are given in Rescission of the contract clause of the bid document. All such payments shall be recovered from the contractor's pending bills or security deposit. 11.1.5 The GMTD Almora reserves the right to cancel the contract and forfeit the security deposit if the contractor fails to commence the work within 7 days after the occurrence of faults. 11.2 Penalty for causing inconvenience to the Public: 11.2.1 To ensure progress during the execution of work and to cause minimum inconvenience to the public, the contractor shall not dig a trench of more than 200 mtr. at a stretch in a route at a time. He shall cause to lay cable and close such trenches expeditiously. Under any circumstances a stretch of trench of maximum 200 meters shall not be kept open for more than 4 days in case of cable laying by digging paved surfaces. In the event of contractor falling to comply with, these conditions a penalty of recovery up to Rs. 300/- per day the trench is kept open beyond the limit allowed may be imposed by the BSNL. This penalty will be in addition to that payable for delay or slow work. 11.2.2 The contractor shall not be allowed to dump the empty cable drums/waste materials in Govt./Public place, which may cause inconvenience to Govt./Public. If the contractor does not dispose off the empty cable drums/waste materials within 3 days of becoming empty, the BSNL is at liberty to dispose off the drum in any manner deemed fit and also recover the amount fixed in this contract for empty cable drums/waste materials from the bill/security deposit/along with the costs incurred by the BSNL in disposing off such materials. The BSNL may also levy a penalty upto Rupees One Thousand for each such default. 11.2.3 If any such penalty is levied on a contractor for more than 2 occasions, his/her contract could be terminated. In this regard the decision of GMTD Almora shall be final and binding. 11.3 Penalty for cutting/damaging the old cable: 11.3.1 During excavation of trench utmost care is to be taken by the contractor, so that the existing underground cables are not damaged or cut. In case any damage/cut is done to the existing cables, a penalty as per the schedule given below will be charged from the contractor or the amount will be deducted from his running bills; Size of existing O.F. Cables cut / damaged Amount of Penalty per cut /damage. Upto 100 pairs cable Rs. 500.00( Five Hundred) Above 100 pairs & up to 400 pairs Rs. 1,000.00(One Thousand) Above 400 pairs Rs. 2,000.00(Two Thousand) O.F.Cable of any type (6/12/24/48/96F) Rs.50, 000.00 (Fifty Thousand)
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Besides the above penalty, the contractor shall carry out such repairs for restoration of the damaged cable free of charge. The cost of jointing kit shall also be borne by the contractor. If contractor fails to repair the damage, the cost of repair (including cost of labour + jointing kit) shall be recovered from the contractor. 11.4 Penalty to damage stores/materials supplied by the BSNL while laying:- 11.4.1 The contractor while taking delivery of materials supplied by the BSNL at the designated place shall thoroughly inspect all items before taking them over. In case of execution of the work, if any material is found damaged/working unsatisfactorily, then a penalty equivalent to the cost of material + 10% as penalty shall be recovered from the contractor's payment/securities. 11.4.2 However, contractor will not be penalized for any defect in workmanship of the materials, which shall be taken up separately with the supplier of the stores. 12 Rescission/Termination of Contract 12.1 Circumstances for rescission of contract: Under the following conditions the competent authority may rescind the contract: (a) If the contractor commits breach of any item of terms and conditions of the contract. (b) If the contractor suspends or abandons the execution of work and the engineer in charge of the work comes to conclusion that work could not be completed by due date for completion or the contractor had already failed to complete the work by that date. (c) If the contractor had been given by the officer-in -charge of work a notice in writing to rectify/replace any defective work and he/she fails to comply with the requirement within the specified period. representative do not turn up for joint measurement, the measurement shall be taken by the officer authorized for this purpose after expiry of due date given for joint measurement. The measurement taken by the officer so authorized shall be final and no further request for joint measurement shall be entertained. 12.1.1 The un-executed work shall be got executed through the qualified bidder from amongst of rescission of contract shall be taken in the presence of the contractor or his authorized ranking (L1,L2,L3...) at their quoted rates. If the work was awarded on single tender basis then the BSNL shall get the unexecuted work completed through any other contractor approved in Almora at the approved rates of that particular section or to execute the work BSNL, as is convenient or expedient to the BSNL at the risk and cost of the contractor. In such a event no compensation shall be payable by the BSNL to the contractor towards any inconvenience/loss that he may be subjected to as a result or such an action by the BSNL. In this regard the decision of GMTD Almora shall be final and binding. In all these cases, expenses which may be incurred in excess of the sum which would have been paid to the original contractor if the whole work had been executed by him shall be borne and paid by the original contractor and shall be deducted from any money due to him by the BSNL under the contract or any other account whatsoever anywhere in the BSNL or from a security deposit. 12.1.2 The certificate of the Divisional Engineer in-charge of work as to the value of work done shall be final and conclusive against the contractor, provided always that action shall only be taken after giving notice in writing to the contractor. 12.2 Termination for Insolvency: 12.2.1 The BSNL may at any time terminate the Contract by giving written notice to the Contractor, without compensation to Contractor, if the contractor becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right or action or remedy which has accrued or will accrue thereafter to the BSNL. 12.3 Optional Termination by BSNL (other than due default of the Contractor): 12.3.1 The BSNL may, at any time, at its option cancel and terminate this contract by written notice to the contractor, in which event the contractor shall be entitled to payment for the work done up to the time of such cancellation and a reasonable compensation in accordance with the contract prices for any additional expenses already incurred for balance work exclusive of purchases and/or whole of material, machinery and other equipment for use in or in respect of the work. 12.3.2 In the event of the termination of the contract, the contractor shall forthwith clear the site of all the contractor's materials, machinery and equipment's and hand over possession of the work/ operations concerned to the BSNL or as the BSNL may direct. 14.3.3 The BSNL may, at its option, cancel or omit the execution of one or more items of work under this contract and may part of such items without any compensation whatsoever to the contractor. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 24
12.4 Issuance of Notice: 12.4.1 The Divisional Engineer in-charge of work shall issue show cause notice giving details of lapses, violation of terms and conditions of the contract, wrongful delays or suspension of work or slow progress to the contractor directing the contractor to take corrective action. A definite time schedule for corrective action shall be mentioned in the show cause notice. If the contractor fails to take corrective action within the stipulated time frame, the Divisional Engineer in-charge shall submit a draft of final notice along with a detailed report to the competent authority who had accepted the contract. 12.4.2 The final notice for rescission of contract to the contractor shall expressly state the precise date and time from which the rescission would become effective. The following safe guards shall be taken while issuing the final notice: (a During the period of service of notice and its effectiveness, the contractor should not be allowed to remove from the site any material/equipment belonging to the BSNL. (b) The contractor shall give in writing the tools and plants he would like to take away/remove from the site. Such of the materials as belong to him and which may not be required for future execution of balance work may be allowed by the Divisional Engineer in-charge of work to be removed with proper records. (c) No new construction beneficial to the contractor shall be allowed. (d) Adequate BSNL security arrangement in replacement of the contractor watch and ward shall be made forthwith. Expenses on this account are recoverable from the security deposit or any amount due to the contractor. 13 INDEMNITIES:- 13.1 The contractor shall at all times hold the BSNL harmless and Indemnify from against all action, suits, proceedings, works, cost damages, charges claims and demands of every nature and descriptions, brought or procured against the BSNL, its officers and employees and forthwith upon demand and without protect or demur to pay to the BSNL any and all losses and damages and cost (inclusive between attorney and client) and all costs incurred in endorsing this or any other indemnity or security which the BSNL may now or at any time have relative to the work or the contractors obligation or in protecting or endorsing its right in any suit on other legal proceeding, charges and expense and liabilities resulting from or incidental or in connection with injury, damages of the contractor or damage to properly resulting from or arising out of or in any way connected with or incidental to the operations caused by the contract document. In addition the contractor shall reimburse the BSNL or pay to the BSNL forthwith on demand without protect or demur all cost, charges and expenses and losses and damages otherwise incurred by it in consequences of any claim, damages and actions which may be brought against the BSNL arising out of or incidental to or in connection with the operation covered by the contractor. 13.2 The contractor shall at his own cost at the BSNL's request defend any suit or other proceeding asserting a claim covered by this indemnity, but shall not settle, compound or compromise any suit or other finding without first consulting the BSNL. 14 FORCE MAJEURE:- 14.1 If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract shall be prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (herein after referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any such claim for damages against the other in respect of such non-performance and work under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist and the decision of the BSNL as to whether the work have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract. 14.2 Provided also that if the contract is terminated under this clause, the BSNL shall be at liberty to take over from the contractor at a price to be fixed by the BSNL, which shall be final, all unused, undamaged and acceptable materials, bought our components and stores in the course of execution of the contract, in possession of the contractor at the time of such termination of such portions thereof as the BSNL Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 25
may deem fit excepting such materials bought out components and stores as the contracts may with the concurrence of the BSNL elect to retain. 15 ARBITRATION:- 15.1 In the event of any question, dispute or difference arising under this agreement or in connection there-with except as to matter the decision of which is specifically provided under this agreement, the same shall be referred to sole arbitration of the Chief General Manager, Uttaranchal Circle or in case his designation is changed or his office is abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in addition to the functions of the Chief General Manager Uttaranchal Circle or by whatever designation such officers may be called (hereinafter referred to as the said officer) and if the Chief General Manager, Uttaranchal Circle or the said officer is unable or unwilling to act as such to the sole arbitration or some other person appointed by the Chief General Manager, or the said officer. The agreement to appoint an arbitrator will be in accordance with the Arbitration and conciliation Act, 1996. There will be no objection to any such appointment that the arbitrator is BSNL Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as BSNL Servant he has expressed views on all or any of the matter under dispute. The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reasons whatsoever such Chief General Manager or the said officer shall appoint another person to act as arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors. 15.2 The arbitrator may from time to time with the consent of parties enlarge the time for making and publishing the award, subject to aforesaid Indian Arbitration and Conciliation Act 1996 and the Rules made there under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clause. 15.3 The venue of the arbitration proceeding shall be the office of the Chief General Manager, Uttaranchal Circle or such other Places as the arbitrator may decide. The Following procedure shall be followed: 15.3.1 In case parties are unable to reach a settlement by themselves, the dispute should be submitted or arbitration in accordance with contract agreement. 15.3.2 There should not be a joint submission with the contractor to the Sole Arbitrator. 15.3.3 Each party should submit its own claim severally and may oppose the claim put forward by the other party. 15.3.4 The onus of establishing his claim will be left to the contractor. 15.3.5 Once a claim has been included in the submission by the contractor, a reiteration or modification thereof will be opposed. 15.3.6 The "points of defence" will be based on actual conditions of the contract. 15.3.7 Claims in the nature of ex-gratia payments shall not be entertained by the Arbitrator as these are not contractual. 15.3.8 The question whether these conditions are equitable shall not receive any consideration in the preparation of "points of defence." 15.3.9 If the contractor includes such claims in his submission, the fact that they are not contractual will be prominently placed before the Arbitrator. The award of the Sole Arbitrator shall be final and binding on all the parties to the dispute. 16 Set Off: 16.1 Any sum of money due and payable to the contractor (Including security deposit refundable to him) under this contract may be appropriated by the BSNL or the Govt. or any other person or persons contracting through the Govt. of India and set off the same against any claims of the BSNL or Govt. or such other person or persons for payment of a sum of money arising out of this contract made by the Contractor with BSNL or Govt. or such other person or persons contracting through Govt. of India.
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17 Standard Tender Enquiry Document:
S.No. Defaults of the bidder / vendor. Action to be taken A B C Submitting fake / forged i) Rejection of tender bid of respective Vendor. a) Bank Instruments with the bid to meet terms & condition of ii) Banning of business for 3 years which implies barring further tender in respect of tender fee and/ or EMD; dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL for 3 1(a) b) Certificate for claiming exemption in respect of tender fee and/ or EMD; years from date of issue of banning order. iii) Termination/ Short Closure of PO/WO, if issued. This implies and detection of default at any stage from receipt of bids till non-acceptance of further supplies / work & services except to award of APO/issue of PO/WO. make the already received material work/ complete work in hand. Note 1:- However, in this case the performance guarantee if alright will not be forfeited. Note 2:- Payment for already received supplies/ completed work shall be made as per terms & conditions of PO/ WO. Submitting fake / forged documents towards meeting eligibility criteria such as experience capability, supply proof, registration with Sales Tax, Income Tax departments etc and as supporting documents towards other terms & conditions with the bid to meet terms & condition of tender : i) Rejection of Bid & (i) If detection of default is prior to award of APO ii) Forfeiture of EMD. i) Cancellation of APO, (ii) If detection of default after issue of APO but before receipt ii) Rejection of Bid & of PG/ SD (DD,BG etc.) iii) Forfeiture of EMD. 1(b) i) Cancellation of APO ii) Rejection of Bid & (iii) If detection of default after receipt of PG/ SD (DD,BG etc.) iii) Forfeiture of PG/ SD. . However on realization of PG/ SD amount, EMD, if not already released shall be returned. i) Termination/ Short Closure of PO/WO and Cancellation of APO ii) Rejection of Bid & (iv) If detection of default after issue of PO/ WO iii) Forfeiture of PG/ SD. However on realization of PG/ SD amount, EMD, if not released shall be returned. Note 3:- However, settle bills for the material received in correct quantity and quality if pending items do not affect working or use of supplied items. Note 4:- No further supplies are to be accepted except that required to make the already supplied items work. If vendor or his representative uses violent/ coercive means viz. Physical /Verbal means to threatens BSNL Executive / employees and/ or obstruct him from functioning in discharge of his duties & responsibilities for the following : Banning of business for 3 years which implies Barring further a) Obstructing functioning of tender opening executives of dealing with the vendor for procurement of Goods & Services BSNL in receipt/opening of tender bids from prospective including participation in future tenders invited by BSNL 2 Bidders, suppliers/ Contractors. for 3 years from date of issue of banning order. b) Obstructing/ Threatening other prospective bidders i.e. suppliers/Contractors from entering the tender venue and/ or submitting their tender bid freely. Non-receipt of acceptance of APO/ AWO and SD/ PG by L-1 Forfeiture of EMD. bidder within time period specified in APO/ AWO. i) Termination of PO/ WO. Failure to supply and/ or Commission the equipment and /or ii) Under take purchase/ work at the risk & cost of defaulting 4.1 execution of the work at all even in extended delivery vendor. schedules, if granted against PO/ WO. iii) Recover the excess charges if incurred from the PG/ SD and outstanding bills of the defaulting Vendor. i) Short Closure of PO/ WO to the quantity already received by and/ or commissioned in BSNL and/ or in pipeline provided the same is Failure to supply and/ or Commission the equipment and /or usable and/or the Vendor promises to make it usable. 4.2 execution of the Work in full even in extended delivery ii) Under take purchase/ work for balance quantity at the risk & cost schedules, if granted against PO/ WO. of defaulting vendor. iii) Recover the excess charges if incurred from the PG/ SD and outstanding bills of the defaulting Vendor.
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i) If the material is not at all acceptable, then return the non- acceptable material (or its part) & recover its cost, if paid, from the o/s bills/ PG/ SD. OR ii) If the material is inducted in network & it is not possible to The supplied equipment does not perform satisfactory in the return it and/ or material is 5.1 field in accordance with the specifications mentioned in the acceptable with degraded performance, the purchaser may PO/ WO/Contract. determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG/SD. i) If the material is not at all acceptable, then return the non- acceptable material (or its part) & recover its cost, if paid, from the o/s bills/ PG/SD; OR ii) If the material is inducted in network & it is not possible to Major quality problems (as established by a joint team return it and/ or material is /committee of User unit(s) and QA Circle) / performance acceptable with degraded performance, the purchaser may 5.2 problems and non-rectification of defects (based on reports of determine the price for degraded equipment (Financial penalty = field units and QA circle). Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG/ SD; and iii) Withdrawal of TSEC/ IA issued by QA Circle. Submission of claims to BSNL against a contract i) Recovery of over payment from the outstanding dues of Vendor (a) for amount already paid by BSNL . including EMD/ PG & SD etc. and by invoking „Set off‟ clause 21 (b) for Quantity in excess of that supplied by Vendor to BSNL. 6 of Section 5 Part A or by any other legal tenable manner. ii) Banning of Business for 3 years from date of issue of banning c) for unit rate and/ or amount higher than that approved by order or till the date of recovery of over payment in full, whichever BSNL for that purchase. is later. Note 5:- The claims may be submitted with or without collusion of BSNL Executive/employees. Note 6:- This penalty will be imposed irrespective of the fact that payment is disbursed by BSNL or not. Network Security/ Safety/ Privacy:- If the vendor tampers with i) Termination of PO/ WO. the hardware, software/ firmware or in any other way that ii) Banning of business for 3 years which implies barring further a) Adversely affects the normal working of BSNL equipment(s) dealing with the vendor for procurement of Goods & Services and/ or any other TSP through BSNL. including participation in future tenders invited by BSNL for 3 b) Disrupts/ Sabotages functioning of the BSNL network years from date of issue of banning order. equipments such as exchanges, BTS, BSC/ MSC, Control iii) Recovery of any loss incurred on this account from the Vendor equipment including IN etc., transmission equipments but not from its PG/ SD/ O/s bills etc. 7 limited to these elements and/ or any other TSP through BSNL. iv) Legal action will be initiated by BSNL against the Vendor if c) tampers with the billing related data/invoicing/ account of required. the Customer/User(s) of BSNL and/ or any other TSP(s). d) hacks the account of BSNL Customer for unauthorized use i.e. to threaten others/ spread improper news etc. e) undertakes any action that affects/endangers the security of India. i) Termination/ Short Closure of the PO/ WO. ii) Settle bills for the quantity received in correct quantity and quality if pending items do not affect working or use of supplied items. iii) No further supplies are to be accepted except that required to make the already supplied items work. iv) In case of turnkey projects, If the material is commissioned and If the vendor is declared bankrupt or insolvent or its financial is usable without any 8 position has become unsound and in case of a limited company, degradation of performance, then settle bills for the acceptable if it is wound up or it is liquidated. equipment/ material (or its part). v) In case of turnkey projects, if the material is inducted in network & it is not possible to return it and/ or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG/SD.
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i) Termination/ Short Closure of the PO/ WO. ii) Settle bills for the material received in correct quantity and quality if pending items do not affect working or use of supplied items. iii) No further supplies are to be accepted except that required to make the already supplied items work. iv) In case of turnkey projects, If the material is commissioned and In the event of the vendor, its proprietor, Director(s), partner(s) is usable without any degradation of performance, then settle bills is / are convicted by a Court of Law following prosecution for 9 for the acceptable equipment/ material (or its part). offences involving moral turpitude in relation to the business v) In case of turnkey projects, If the material is inducted in network dealings. & it is not possible to return it and/ or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG/ SD. If the vendor does not return/ refuses to return BSNL‟s dues: i) Take action to appoint Arbitrator to adjudicate the dispute. i) Termination of contract, if any. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL from date a) inspite of order of Arbitrator. of issue of banning order or till the date by which vendor clears the BSNL‟s dues, whichever is later. 10 iii) Take legal recourse i.e. filing recovery suite in appropriate court. i) Termination of contract, if any. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods & Services b) inspite of Court Orders. including participation in future tenders invited by BSNL from date of issue of banning order or till the date by which vendor clears the BSNL‟s dues, whichever is later. If the Central Bureau of Investigation/Independent External 11 Monitor (IEM) /Income Tax/ Sales Tax/ Excise / Custom Take Action as per the directions of CBI or concerned department. Departments recommends such a course The following cases may also be considered for Banning of business: (a) If there is strong justification for believing that the proprietor, manager, MD, Director, partner, employee or i) Banning of business for 3 years which implies Barring further representative of the vendor/ supplier has been guilty of dealing with the vendor for procurement of Goods & Services malpractices such as bribery, corruption, fraud, substitution of including participation in future tenders invited by BSNL for 3 tenders, interpolation, misrepresentation with respect to the years from date of issue of banning order. 12 contract in question. (b) If the vendor/ supplier fails to execute a contract or fails to execute it satisfactorily as per Section Scope of Work. (c) If the vendor/ supplier fails to submit required documents/
information, where required. (d) Any other ground which in the opinion of BSNL is just and proper to order for banning of business dealing with a vendor/ supplier. Note 7: The above penalties will be imposed provided it does not clash with the provision of the respective tender. Note 8:-In case of clash between these guidelines & provision of invited tender, the provision in the respective tender shall prevail over these guidelines. Note 9: Banning of Business dealing order shall not have any effect on the existing/ ongoing works/ AMC / CAMC which will continue along with settlement of Bills.
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SECTION-4 Part B
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Instruction to Bidders A. INTRODUCTION 1. DEFINITIONS 2.11.1.1.1 President of India: The President of India means the President of India and his successors. 2.11.1.1.2 Government of India: The Government or Government of India shall mean the President of India. 2.11.1.1.3 Department: The Department means the Department of Telecommunications/BSNL or any other department under the Ministry of Communications, which invites the tenders on behalf of the President of India. All references of: Department BSNL Chief General Manager Principal General Manager General Manager Deputy General Manager/Area Manager/Director/Telecom Distt. Manager Divisional Engineer Sub Divisional Engineer Junior Telecom Officer Chief Accounts Officer Accounts Officer Assistant Accounts Officer Junior Accounts Officer Including other officers in the BSNL, whatever designation assigned to them from time to time, who may be the in-charge of direction, supervision, testing, acceptance and maintenance including their successor(s) in the office appearing in various clauses shall be taken to mean the BSNL of Telecommunications under the Ministry of Communications, BSNL. 2.11.1.1.4 GMTD Almora means the Head of SSA (e.g. GMTD Almora and his successors). 2.11.1.1.5 The Jurisdiction of GMTD Almora : The jurisdiction of (GMTD Almora) means Almora SSA which coincides geographically with Almora, Bageshwar, Champawat & Pithoragarh revenue districts. 2.11.1.1.6 Representative of GMTD Almora: Representative of GMTD Almora means officer and staff for the time being in " Almora" deputed by the (GMTD Almora for inspecting or supervising the work or testing etc. 2.11.1.1.7 Engineer - in-charge: The Engineer - in-charge means the Engineering officer nominated by the BSNL to supervise the work, under the contract (Minimum Divisional Engineer level officer). 2.11.1.1.8 Site Engineer: Site Engineer shall mean JTO/SDE of the BSNL who may be placed by the GMTD Almora, as in-charge of the work at site at any particular period of time. 2.11.1.1.9 A/T Unit: A/T Unit shall be mean Acceptance and Testing unit of the BSNL. 2.11.1.1.10 A/T Officer: An officer authorized by GMTD Almora/T&D Circle as the case may be to conduct A/T. 2.11.1.1.11 Contract: The term contract means, the documents forming the tender and acceptance thereof and the formal agreement executed between the competent authority on behalf of the BSNL and the contractor, together with the documents referred to therein including these conditions, the specifications, designs, drawings and instructions issued from time to time, by the engineer in- charge and all these documents taken together shall be deemed to form one contract and shall be complementary to one another. In the contract, the following expressions shall, unless the context otherwise requires, have the meanings, hereby respectively assigned to them. The expression works or work shall unless there be something either in the subject or context repugnant to such construction, be construed and taken to mean the works by or by virtue of the contract contracted to be executed whether temporary or permanent, and whether original, altered, substituted or additional.
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2.11.1.1.12 Contractor: The contractor shall mean the individual, firm or company, enlisted with BSNL in accordance with procedure for enlistment of contractor, whether incorporated or not, undertaking the works and shall include the legal personal representative of such individual or the persons composing such firm or company, or the successors of such firm or company and the permitted assignees of such individual, firm or company. 2.11.1.1.13 Work: The expression "work" shall unless there be something either in the subject or context repugnant to such constructions be construct and taken to mean the works by or by virtue of the contract contracted to be executed whether temporary or permanent and whether original altered, substituted or additional. 2.11.1.1.14 Schedule(s): Schedule(s) referred to in these conditions shall mean the relevant schedule(s) or the standard schedule of rates mentioned in the document. 2.11.1.1.15 Site: The site shall mean the land/or other places on, into or through which work is to be executed under the contract or any adjacent land, path or street through which, the work is to be executed under the contract or any adjacent land, path or street which may be allotted or used for the purpose of carrying out the contract. 2.11.1.1.16 Normal time or stipulated time: Normal time or stipulated time means time specified in the work order to complete the work. 2.11.1.1.17 Extension to Time: Extension of time means the time grated by the BSNL to complete the work beyond the normal time or stipulated time. 2.11.1.1.18 Date of Commencement of Work: Date of Commencement of work means the date of actual commencement of work or 7th day from the date of issue of work order, whichever is earlier. 2.11.1.1.19 Due date of completion: Due date of completion shall be the date by which the work shall be completed at site including clearance of site. 2.11.1.1.20 Duration of completion of work: The duration of completion of work or completion time shall be time specified in the work order plus extension of time granted, if any. 2.11.1.1.21 Excepted risk: Excepted risk are risks due to war (whether declared or not), invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection, military or usurped power, any acts of BSNL damages from aircraft, acts of God, such as earthquake, lightening and unprecedented floods and other causes over which, the contractor has no control and the same having been accepted as such, by the Accepting Authority or causes solely due to use or occupation by the BSNL of the part of the work, in respect of which a certificate of completion has been issued.
2.11.1.2 ELIGIBILITY OF BIDDERS: The invitation of bids is open to all experience contractors as per their eligibility mentioned in NIT of this tender document. B. THE BID DOCUMENT 3. BID DOCUMENT: 3.1 The construction work to be carried out, goods required, bidding procedures and contract terms are prescribed in the Bid document. The Bid document include: 3.1.1 Qualifying Bid: 3.1.1.1 Notice Inviting Tender. 3.1.1.2 Bid Form. 3.1.1.3 Tenderer's Profile. 3.1.1.4 Instruction to Bidders. 3.1.1.5 General (Commercial) Conditions of the contract. 3.1.1.6 Special Conditions of Contract. 3.1.1.7 Scope of work and jurisdiction of the contract. 3.1.1.8 OF Cable Construction Specifications. 3.1.1.9 Material Security Bond Form. 3.1.1.10. Agreement (Sample) 3.1.1.11. Letter of Authorization for attending Bid opening. 3.1.1.12. List of Documents to be submitted along with the NIT. 3.1.1.13 Rates of Empty Cable Drums.
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3.1.2 Financial Bid 3.1.2.1 Schedule of rates - for construction. 3.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the bid document. Failure to furnish all information required as per the Bid Document or submission of bids not substantially responsive to the Bid Document in every respect will be at the bidder's risk and shall result in rejection of the bid. a. HOW TO SUBMIT THE TENDER: The tenders/bids are being called only through E-bidding portal. The tender will be in two Bid systems consisting of: a. Qualifying /Technical Bid and b. Financial Bid b. Qualifying /Technical Bid:- It will consist of followings: a. Cost of the bid document, EMD/Bid Security and all other Certificate(s) showing fulfillment of the eligibility criteria(s) stated in Section I of the NIT. b. All the undertaking & declaration as desired duly filled & signed. c. These essential documents need to be scanned and uploaded into the e-bidding portal along with entry of these documents in the TECHNICAL ELIGIBILITY SHEET in attached excel format. c. Financial Bid:- Price/Financial bid duly filled must be uploaded in e-bidding portal only. No scanned copy of the Price/Financial bid shall be uploaded to the e-bidding portal. Hard copy of the Price/Financial bid need not to be submitted to BSNL Office. d. Bid (s) submitted late (after the expiry of prescribed time and date) will not be considered and shall be rejected. Queries on Bid document: A prospective bidder, requiring any clarification of the Bid Document shall notify the BSNL in writing or by fax or cable at the BSNL mailing address indicated in the invitation for Bids. The BSNL shall respond in writing to any request for clarification of the Bid Document, which it receives not later than 7 days prior to the date for the opening of the bids. Copies of the query (without identifying the source) and the clarifications by the BSNL shall be sent to all the prospective bidders who have purchased the bid document and all such clarifications issued by the BSNL will form part of the bid document. 5. AMENDMENT OF BID DOCUMENT: 5.1 At any time, prior to the date for submission of bids, the BSNL may, for any reason whether suo motto or in response to a clarification requested by a prospective Bidder, modify the bid document by amendments. 5.2 The amendments shall be notified in writing or by telex or FAX to all prospective bidders on the address intimated at the time of purchase of bid document from the BSNL and these amendments will be binding on them. 5.3 In order to afford prospective bidders reasonable time to take the amendments into account in preparing their bids, the BSNL may, at its discretion, extend the deadline for the submission/opening of bids suitably. C. PREPARATION OF BIDS 6. Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission of the bid. The BSNL, will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.
7. DOCUMENTS ESTABLISHING BIDDER'S ELIGIBILITY AND QUALLIFICATIONS: As mentioned in NIT document Section-1. 8. Bid Security: 8.1. The Earnest Money is to be deposited in the form of D/D issued by any scheduled Bank in favour of A.O. (Cash) BSNL O/o GMTD Almora of value according to section mentioned above D/D is to attached with the qualifying bid in original. No tender will be considered without the requisite earnest money. 8.2. The bid security is required to protect the BSNL against the risk of bidders conduct, which would warrant the security's forfeiture, pursuant to para 8.6. 8.3 A bid not secured in accordance with para 8.1 shall be rejected by the BSNL as non responsive. 8.4 The bid security of the unsuccessful bidder will be refunded as promptly as possible as but no later than 30 days after the expiry of the period of bid validity prescribed by the BSNL. 8.5 The successful bidder's bid security will compulsorily be converted to part performance security deposit in accordance with clause 28.
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8.6 The bid security shall be forfeited; 8.6.1 If a bidder withdraws his bid during the period of bid validity specified in the bid document or 8.6.2. If the bidder makes any modifications in the terms and conditions of the tender before acceptance of the tender, which are not acceptable to the BSNL or 8.6.3 In case of a successful bidder, if the bidder fails: (i) To sign the agreement in accordance with clause 28, or (ii) To furnish Material Security in accordance with clause 27. 9. BID PRICES: 9.1 The bidder shall give the total composite price inclusive of all levies and taxes, except service tax/GST, packing, forwarding, freight and insurance in case of materials to be supplied and inclusive of all taxes except service tax/GST in case of works to be executed. The contractor shall be responsible for transporting the materials, to be supplied by the BSNL at the SSA Almora Telecom Store or otherwise to execute the work under the contract, to site at his/their own cost. The costs of transportation are subsumed in the standard Schedule Rates and therefore no separate charges are payable on this account. The offer shall be firm in Indian Rupees. 9.2 Prices shall be quoted by the bidder as percentage below/above/at par the schedule of rates given in schedule of rates (Financial Bid). Prices quoted at any other place shall not be considered. 9.3 The price quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected. 9.4 Discount, if any, offered by the bidders shall not be considered unless they are specifically indicated in the schedule of rates (financial bid). Bidders desiring to offer discount shall therefore modify their offers suitably while quoting and shall quote clearly net price taking all such factors like Discount, free supply, etc into account. 10. PERIOD OF VALIDITY OF BIDS: 10.1 Bid shall remain valid for 180 day from date of opening of the bid (Qualifying Bid). A BID VALID FOR A SHORTER PERIOD SHALL BE REJECTED BY THE BSNL AS NON-RESPONSIVE. 10.2 The BSNL reserves the right to request the lowest 3 bidders as per read out list on the opening day to extend to the bid validity for a period of further 60 days and the bidder has to necessarily extend the bid validity. Refusal to extend the bid validity will result in forfeiture of the bid security. A bidder accepting the request and extending the bid validity will not be permitted to modify his bid. 11. FORMAT AND SIGNING OF BID: (i) The bidder shall submit his bid, through e-bidding portal only, complying all eligibility conditions, other terms and conditions of tender document to be read along with the clarifications and amendments issued in this respect. All the documents must be authenticated before scanning for upload to e-bidding portal, by hand signatures, by the authorized person. The letter of authorization shall be indicated by written power- of-attorney accompanying the bid. (ii) The tender will be bound by all terms, conditions & specifications as detailed in the tender document. (iii) Any tender with conditions other than those specified in the tender document is liable to be summarily rejected. No modification by the contractor in any of the conditions will be permitted after the tender is opened. 12. FORMAT AND SIGNING OF BID : (i) The bidder shall submit his bid, through e-bidding portal only, complying all eligibility conditions, other terms and conditions of tender document to be read along with the clarifications and amendments issued in this respect. All the documents must be authenticated before scanning for upload to e-bidding portal, by hand signatures, by the authorized person. The letter of authorization shall be indicated by written power- of-attorney accompanying the bid. (ii) Power of Attorney: (a) The power of Attorney should be submitted and executed on the non-judicial stamp paper of appropriate value as prevailing in the concerned states(s) and the same be attested by a Notary public or registered before Sub-registrar of the state(s) concerned. (b) The power of Attorney be executed by a person who has been authorized by the Board of Directors of the bidder in this regard, on behalf of the Company/ institution/ Body corporate. (c) In case of the bidder being a Partnership Firm, the said Power of Attorney should be executed by all the partner(s) in favour of the said Attorney. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 33
(d) Attestation of the specimen signatures of such authorized signatory of the bid by the Company’s/ firm’s bankers shall be furnished. Name, designation, Phone number, mobile number, email address and postal address of the authorized signatory shall be provided. 13. SEALING AND MARKING OF BIDS: 1) The bidder needs to submit the following documents in the physical form: i. DD/Bankers Cheque/BG/RTGS Receipt/NEFT Receipt against EMD/Bid Security in original as mentioned in NIT. Copy of latest valid NSIC certificate if exempted. ii. Power of Attorney. iii. Solvency Certificate in Original. iv. Power of Attorney in Original. v. All affidavits in original. 14. SUBMISSION OF BIDS: All the documents which requires original should be kept in an envelope and same should be sent/deposited to O/o SDE (Planning), Telephone Exchange, BSNL Almora, Uttarakhand -263601 upto 17:00 hrs. on Dated …..-2020. (i) Bid will be opened at the office of SDE (Planning), Telephone Exchange, BSNL Almora, Uttarakhand – 263601 at 11: Hr. on Dated ….-2020. (ii) The BSNL may, at its discretion, extend this deadline for the submission of bids by amending the Bid Documents in accordance with clause 6 in which case all rights and obligations of the BSNL and bidders previously subject to the deadline will thereafter be subjected to the extended deadline. 15. LATE BID: No bid shall be accepted after the specified deadline for submission of bids prescribed by the BSNL. 16. MODIFICATIONS AND WITHDRAWAL OF BIDS: i. The bidder may modify, revise or withdraw his bid after submission prior to deadline prescribed for submission of bid. ii. The bidder’s modification, revision or withdrawal shall have to be in writing. iii. Subject to clause 20, no bid shall be modified subsequent to the deadline for submission of bids. 17. OPENING OF BIDS BY BSNL: 17.1 The BSNL shall open bids physically as well as electronically in the presence of the authorized representatives of bidders, who choose to attend, at time & date specified in NIT. The bidder's representatives, who are present, shall sign in an attendance register. Authority letter to this effect shall be submitted by the authorized representatives of bidders before they are allowed to participate in bid opening (A Format is given in Section-6 Part-G). 17.2 A maximum of two representatives of any bidder shall be authorized and permitted to attend the bid opening. 17.3 Name of envelope to be opened & information to be read out by Bid Opening Committee: (i) As this is a e-bidding the bids will be opened in 3 stages i.e. the physically submitted documents and electronically submitted techno-commercial bid shall be opened on the date of tender opening given in NIT. The financial bid will not be opened on the date of opening of techno commercial bids in this case. Thereafter the TOC will evaluate Techno-commercial bids & the report of TOC will be approved by competent authority. The financial bids of those bidders who are approved to be techno-commercially compliant by the competent authority, will be opened electronically by TEC in front of techno commercially eligible bidders/ authorized representatives by sending them a suitable notice. 18. CLARIFICATION OF BIDS BY THE BSNL: To assist in examination, evaluation and comparison of bids, the BSNL may, at its discretion ask the bidder for clarification of its bid. The request for its clarification and its response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained. 19. PRELIMINARY EVALUATION: 19.1 BSNL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order. 19.2 If there is discrepancy between words and figures, the amount in words shall prevail. If the Contractor does not accept the correction of the errors, his bid shall be rejected.
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19.3 Prior to the detailed evaluation, pursuant to clause 21, the BSNL will determine the substantial responsiveness of each bid to the bid document. For purpose of these clauses a substantially responsive bid is one which conforms to all the terms and conditions of the bid document without deviations. The BSNL's determination of bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 19.4 A bid, determined as substantially non responsive will be rejected by the BSNL and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non- conformity. 19.5 BSNL may waive any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of the bidder. 20. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS: 20.1 The BSNL shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to clause 18. 20.2 The evaluation and comparison of responsive bids shall be on the percentage deviation (above/below/at par) offered and indicated in schedule of rates of the bid document. 21. CONTACTING THE BSNL: 21.1 Subject to clause 17 no bidder shall try to influence the BSNL on any matter relating to its bid, from the time of bid opening till the time the contract is awarded. 21.2 Any effort by the bidder to modify his bid or influence the BSNL in the BSNL's bid evaluation, bid comparison or the contract award decisions shall result in the rejection of the bid. 22. AWARD OF CONTRACT: 22.1 The BSNL shall consider award of contract only to those eligible bidders whose offers have been found technically, commercially and financially acceptable. 23. BSNL'S RIGHT TO VARY QUANTUM OF WORK: The BSNL, at the time of award of work under the contract, reserves the right to decrease or increase the work by specified in the schedule of requirement without any change in the rates or other terms and conditions. 24. BSNL'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS: The BSNL reserves the right to accept or reject any bid and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason what-so-ever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the BSNL's action. 25. ISSUE OF LETTER OF INTENT: 25.1. The issue of letter of intent shall constitute the intention of the BSNL to enter into the contract with the bidder. Letter of intent will be issued as offer to the successful bidder. 25.2. The bidder shall within 14 days of issue of letter of intent, give his acceptance along with material security in conformity with clause 5.(i) SECTION-4 Part B, provided with the bid document. 26. SIGNING OF AGREEMENT: 26.1 The signing of agreement shall constitute the award of contract on the bidder. The agreement with the successful bidder shall be signed by the BSNL within a week of submission of material security as per clause 25.2 above. 26.2 As soon as the tender is approved by the competent authority, the Bid Security deposited by the successful bidder shall be compulsorily converted into the performance security deposit, which will be held by the BSNL till the completion of warranty period. 27. ANNULMENT OF AWARD: Failure of the successful bidder to comply with the requirement of clause 25 shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security, in which even, the BSNL may make the award to any other bidder at the discretion of the BSNL or call for new bids.
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SECTION-4 Part C
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
E-bidding Instructions to Bidders 1. General: a. These E-tendering instructions supplement ‘Instructions to bidders’ as enclosed in Section-4 Part-A of the tender document. b. Submission of bids only through online process is mandatory for this tender only via https://etenders.gov.in. 2. The bidders intending to participate in e-bidding process shall have obtained individual Digital Signing Certificate (DSC) well in advance. 3. The bidders intending to participate in e-bidding process shall have to register with https://etenders.gov.in. 4. SUBMISSION OF E-BID DOCUMENT:- (i) The bidder shall be required to fill information and other details as defined in Technical Eligibility Sheet. (ii) The bidder shall also be required to pay cost of bid document and bid security as defined in NIT. The details of payment particulars are to be filled in the prescribed format given in the bid document and made accessible to bidder as basic information sheet in the web portal. In case payment of bid cost and EMD are made through BG/DD, original copies of the payment particular as mentioned in basic information sheet shall have to be submitted to of SDE (Planning) O/o GMTD, Almora, Uttarakhand on or before defined date in NIT. Bids without submission of original copies of payment details up to prescribed dates, shall be rejected summarily. (iii)The bidder shall be required to upload scanned copies of eligibility documents as defined in clause number 4 of Section-1 part-A (DNIT) of bid document and shall also be required to furnish basic information of their mandatory documents in the electronic sheet mentioned above and defined at web portal. (iv) Besides online submission of documents, bidders should also submit copies of all mandatory documents physically to SDE (Planning), O/o GMTD, BSNL, Almora, Uttarakhand, on or before defined date in NIT. However in this case BSNL shall accept only those mandatory documents for which information had been provided in Technical Eligibility Sheet available at web portal. (v) Basic Information sheet and Technical Eligibility Sheet shall be part of Technical bid document and shall be uploaded along with Technical bid and eligibility documents. (vi) Price/financial bid shall be uploaded separately in respective link only and bidder shall be required to upload required information in electronic form only. No hard copy of price bid shall be uploaded in mandatory/general document. No hard copy of price bid is required to be submitted to BSNL office. Submit your bids well in advance of tender submission deadline on ETS as there could be last minute problems due to internet timeout, breakdown, etc.
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5. The details for making payment through RTGS/NEFT is as below:
Company Name BHARAT SANCHAR NIGAM LIMITED Bank Account Holder Name Accounts Officer (CASH) BSNL Company Address O/o General Manager Telecom Almora 263601 City Almora State Uttarakhand Company Bank Name PUNJAB NATIONAL BANK Company Bank Branch Main Branch Almora Company Bank Code 024 Account Number 0962002100010889 Bank Account Type Current (Collection Account) Bank IFSC Code PUNB0096200 Bank MICR Code 000024000 Bank Phone No 05962-230040 Bank Officer Name Shri Jamuna Dutt GST Registration No 05AABCB5576G3ZP TAN MRTB01031C
6. All documents submitted in the bid offer should be preferably in English/Hindi/ State’s official language. In case the certificate viz. experience, registration etc. is issued in any other language other than English/Hindi/ State’s official language, the bidder shall attach a translation of the same in English/Hindi/ State’s official language, duly attested by the bidder & the translator to be true copy in addition to the relevant certificate.
NOTE: In e-Tendering portal due to limitation of software only 15 files in PDF Format can be uploaded. Therefore while preparing PDF file more than one document should be clubbed as one PDF file and upload the said PDF file on e-portal. a. All computer generated documents should be duly signed/ attested by the bidder/ bidder organization. b. The queries in respect of this bid document, if any, can be submitted through Email latest within 3 days from issue of NIT.
BSNL Contact-1 BSNL’s Contact Person AGM Planning BSNL Almora Telephone & Mobile +91-9411113311 E-mail ID [email protected] BSNL Contact-2 BSNL’s Contact Person SDE Planning BSNL Almora Telephone & Mobile +91-9456594000 E-mail ID [email protected]
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SECTION-5 No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Special Conditions of Contract 1 General:- 1.1 The work shall be accepted only after Acceptance Testing carried out by DoT/DTS team, designated by the BSNL, as per prescribed schedule and work/material passing successfully. 1.2 The BSNL reserves the right to disqualify such bidders who have a record of not meeting contractual obligations against earlier contracts entered into with the BSNL. 1.3 The BSNL reserves the right to black list a bidder for a suitable period in case he fails to honour his bid without sufficient grounds. 1.4 The BSNL reserves the right to counter offer price (s) against price(s) quoted by any bidder. 1.5 Any clarification issued by BSNL, in response to query raised by prospective bidders shall form an integral part of bid document and it may amount to amendment of relevant clauses of the bid document. 1.6 Tender will be evaluated as a single package of all the items given in the price schedule. 1.7 All work to be executed under the contract shall be executed under the direction and subject to the approval in all respects or by the Divisional Engineer or Site Engineer in-charge of work site who shall be entitled to direct at what point or points and what manner they are to be commenced, and from the time to time carried on. 1.8 The work in each section may be split up between two or more contractors or accept any tender in part and not entirely if considered expedient by the GMTD Almora). 1.9 If the contractor shall desire an extension of time for completion of the work on the grounds of unavoidable hindrance in execution of work or on any other ground. He shall apply in writing to the Divisional Engineer within 3 days of the date of hindrance on account of which he desires such extension as aforesaid. In this regard the decision of GMTD Almora shall be final. 1.10 If at any time after the commencement of the work, the BSNL may feel that execution of whole or part of work, as specified in the tender is not required to be carried out, then the BSNL shall give notice in writing of the fact to the contractor who shall have no claim to any payment of compensation whatsoever on account of any profit or advantage which he might have derived in consequence of the full amount of the work not having been carried out neither shall he have nay claim for compensation by reason of any alteration having been made in the original specifications, drawings, designs and instructions which shall involve any curtailment of the work as originally contemplated. 1.11 Whenever any claims against the contractor for the payment of a sum of money arises out of or under the contract, BSNL shall be entitled to recover such sum by appropriating in part or whole the security deposit of the contractor, and to sell any BSNL promissory notes etc., forming the whole or part of such security or running/final bill pending against any contract with the BSNL. In the event of the security being insufficient or if no security has been taken from the contractor, then the balance or the total sum recoverable as the case may be, shall be deducted from any sum then due or which at anytime thereafter may become due to the contractor under this or any other contract with BSNL. Should this sum be not sufficient to cover the full amount recoverable the contract or shall pay to BSNL on demand the balance remaining due. 1.12 No official of Gazetted rank or other Gazetted officer employed in Engineering or administrative duties in an Engineering BSNL or any other BSNL of the BSNL is allowed to work as a contractor for a period of two years after his retirement from BSNL service without the previous permission of BSNL. This contract is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person who has not obtained the permission of Govt. of India as aforesaid before submission of the engagement in the contractor's service as the case may be. 1.13 In the event of the contractor being, adjusted insolvent or going voluntarily into liquidation of having received order or other order under insolvency act made against him or in the case of company, of the passing of any resolution, or making of any order for winding up whether voluntarily or otherwise, or in the event of the contractor failing to comply with any of the conditions herein specified. The GMTD Almora shall have the power to terminate the contract without any notice. 1.14 Without prejudice to any of the rights or remedies under this contract, if the contractor dies, the GMTD Almora on behalf of the President can terminate the contract without compensation to the contractor. However, GMTD Almora at his discretion may permit contractor's heirs to perform the duties or
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engagements of the contractor under the contract, in case of his death. In this regard the decision of GMTD Almora shall be the final. 1.15 In the event of the contractor, winding up his company on account of transfer or merger of his company with any other, the contractor shall make it one of the terms and stipulations of the contract for the transfer of his properties and business, that such other person or company, shall continue to perform the duties or engagement of the contractor under this contract and be subject to his liabilities there under. 1.16 Clarification of bids by the BSNL:- To assist in examination, evaluation and comparison of bids, the BSNL may, at its discretion ask the bidder for clarification of its bid. The request for its clarification and its response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained. 1.17 CONTACTING THE BSNL:- 1.17.1 Subject to clause 1.16 no bidder shall try to influence the BSNL officers/staff on any matter relating to its bid, from the time of bid opening till the time the contract is awarded. 1.17.2 Any effort by the bidder to modify his bid or influence the BSNL officers/staff in the BSNL's bid evaluation, bid comparison or the contract award decisions shall result in the rejection of the bid and forfeiture of EMD. 1.18 Interpretation of the contract document:- 1.18.1 The representative of GMTD Almora and the contractor shall in so far as possible by mutual consultation, try to decide upon the meaning and intent of the contract document. In-case of disagreement the matter shall be referred to GMTD Almora whose decision shall be final. Any change in the contract document shall be set forth in writing by the representative of the parties hereto. It shall be the contractor's responsibility to thoroughly familiarize all of his supervisory personnel with the contents of all the contract documents. 1.2 Notification: 1.2.1 The contractor shall give in writing to the proper person or authority with a copy to the Divisional Engineer such notification as may be mandatory or necessary in connection with the commencement suspension, resumption, performance and/or completion of the contracted work. All notice shall be given sufficiently in advance of the proposed operation to permit proper co- relation of activities and the contractor shall keep all proper persons or authorities involved and advised of the progress of operations through out the performance of the work and/or with such other information and/or supporting figure and data as may from time as directed or required. 1.3 Shut down on account of weather conditions:- 1.3.1 The contractor shall not be entitled to any compensation whatsoever by reason of suspension of the whole or any part of the work made necessary by the BSNL or deemed advisable on account of bad weather conditions or other Force majeure conditions. 2 Stores supplied by the BSNL: 1.1 At no point of time the contractor shall be issued stores of value more than the contractor's materials security as per cause number 7 of section-3 Part-A. If at all the work requires more amount of materials to issue to the contractor, then the security shall suitably be revised before the issue of the store and the contractor will not have any objection to it. 1.2 The contractor shall transport (including loading and unloading) all stores issued to him from District Telecom Store, to the site of work at his own cost. The BSNL shall not pay any transportation charges to the contractor. 2.3 All materials supplied to the contractor by the BSNL shall remain the absolute properly of BSNL and shall not be removed from site of the work and shall be at all times open to inspection by the Representative of GMTD Almora. In case the materials like cable and accessories are taken delivery of by the contractor and stored at the site office/store of the contractor such site office/store will also be treated "as site" for this purpose. Any such materials remaining unused at the time of the abandonment, completion or determination of the contract shall be returned to the BSNL at a place informed to him by the BSNL, failing which the cost of the unused materials shall be deducted from the contractor's materials security or any of his pending bills or from any other security. 2.4 The contractor shall be responsible for the transportation of store, storage and safe custody of all material supplied to him by the BSNL, which in the contractor's custody whether, or not installed in the work. The contractor shall satisfy himself regularly the quantity and quality of the materials supplied to him and he will be responsible for any subsequent deterioration and discrepancy (inclusive of theft) in the quantity/quality of the materials. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 39
2.5 The contractor shall submit a proper account every month of all the materials supplied to him by the BSNL and those consumed for items of work. Any discrepancy of difference between the materials issued to the contractor and those consumed in the work as per the "BSNL's calculation" (which shall be final ) will be charged to the contractor or deducted from his bills at 1.5 times of prevailing standard price including freight, handling charges, storage charges etc. 2.6 The contractor shall ensure that only the required materials are issued to him. Upon completion of work, the contractor shall return to the Govt. at the later designated store in good condition, free of charges, any unused materials that were supplied by the BSNL. 3 Easements, permits, Licenses and other facilities:- 3.1 The contractor shall obtain/provide at his own cost all easements, permits and license necessary to do its work. Letter for the following shall be provided by the Representative of the GMTD Almora. A "Right of User" easements and permits. B Railway and Highway crossing permits including bridge. C Canal/stream crossing permits. 3.2 The contractor shall be fully responsible for angling and obtaining all necessary easements, permits and licences, for moving all construction equipment, tools, supplied materials and men across Railways and Highway, across public or private road as well as premises of any public utility within the right of user and for bearing all costs that may be incurred in respect of the same. 3.3 The contractor is to confine his operation to the provided construction "Right of User" unless it has made other arrangement with the particular properly owners and/or tenants such other arrangements shall be entirely at the responsibility of the contractor as to cost and arrangement as also breach and claim and shall be entitled with a copy to the Divisional Engineer. 3.4 The contractor will not be entitled to extra compensation for hardship and increase in cost by the cable trench being routed adjacent to or across other pipeline, highways, Railways, Telephones or poser poles and wires or guy wires, embankments, cliffs, streams or other obstacles which may physically or otherwise in any manner, restrict or limit the use of the construction "Right of User". Some construction and such contingency shall be deemed to have been providing for in the rates. 3.5 At location where the O.F. cable trench is routed across or along railways or roads the contractor shall without extra cost provide and maintain such detours and road controls as are required by the railways or BSNL or local agencies having jurisdiction. 3.6 If the BSNL is not able to provide above mentioned permits etc. in time then the extension of time limit shall be provide as per EOT clause given in tender document. 3.7 The contractor shall obtain the right of way permission from various agencies like PWD, C PWD, N/H, DGBR, Local bodies, forest, GREF, DGBR etc. A request letters in this regard will be issued by BSN officer and payment of bills etc will be done by BSNL. 4 Quality of work:- The BSNL shall be the final judge of the quality of the work and the satisfaction of the BSNL in respect thereof set forth in the contract documents. Laxity or failure to enforce compliance with the contract document by the BSNL and/or its representative shall not manifest a change or intent of waiver, the intention being that, notwithstanding the same, the contractor shall be and remain responsible for complete and proper compliance with the contract documents and the specification there in. The representative of GMTD Almora has the right to prohibit the use of men and any tools, materials and equipment which in his opinion do not produce work or performance meet the requirement of the contract documents. 5 Taxes and duties:- 5.1 Contractor shall pay all rates, levies, fees royalties, taxes and duties payable or arising from out of, by virtue of or in connection with and/or incidental to the contract or any of the obligations of the parties in terms of the contractor documents and /or in respect of the works or operations or any part thereof to be performed by the contractor and the contractor shall indemnify and keep indemnified the BSNL from and against the same or any default by the contractor in the payment thereof. 6 Protection of life and properly and existing facilities:- 6.1 The contractor is fully responsible for taking all possible safety precaution during preparation for an actual performance of the works and for keeping the construction site in a reasonable safe condition. The contractor shall protect all life and properly from damage or losses resulting from his construction operations and shall minimize the disturbance and inconvenience to the public. 6.2 If the excavation of trench alters the contours of the ground around road and highway crossing in such locations dangerous to traffic, the contractor shall at his own cost, take all necessary precautions to Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 40
protect pubic and shall comply with all the BSNL regulations as to placing of warning board (Minimum size 3' x2'), traffic signals, barricades, flags etc, at such location. If the contractor does not put the warning signal as per above direction, then a penalty of Rs. 500/- per day shall be levied on the contractor, till the directions are complied by the contractor. The contractor shall take due precautions to avoid damages to other pipe lines, water mains, sewers, telephones, telegraphs and power conduits, laid wires poles and guy wires, railways ,highways, bridges or other underground or above ground structure and/or properly crossing or adjacent to the cable trench being excavated. 6.3 Attention of the contractor is drawn to the rules regarding laying of cables at road crossing, along Railways Bridges, Highways safety precautions while working in pubic street. The contractor in writing shall obtain the detailed engineering instructions from the Divisional Engineer of the area. 6.4 The contractor shall be solely responsible for location through approved non-destructive means and ensuring the safety of all exiting underground pipeline, electrical cables, and /or other structures. 6.5 The contractor shall be solely liable for all expense for and in respect of repairs and/or damage occasioned by injury of or damages to such underground and above structures or other properties and under take to indemnify the BSNL from and against all actions, cause of actions, damages, claims and demands what-so-ever, either in law or inequity and all losses and damages and costs (inclusive between attorney and client), charges and expenses in connection therewith and/or incidental thereto. The contractor shall take all responsibilities and risk in crossing other pipelines and cables and shall be responsible for protecting all such existing pipelines, poles, electric lines, sewers, cables of other facilities from damage by the contractor's operation in connection with the work. The contractor without cost of the BSNL shall promptly repair any damage incurred. 6.6 The current market value of any commodities lost as a result of any damage to the aforesaid existing facilities shall be paid by the contractor together with such additional sums necessary to liquidate the personal of properly damages, resulting there from. 7 Labour welfare measures and workman compensation: 7.1 Obtaining Licence before commencement of work: The contractor shall obtain a valid labour licence under the Contract Labour (R&A) Act 1970 and the Contract Labour (Regulation and Abolition) Central Rules 1971, before commencement of the work. The contractor shall also abide by the provisions of the Child Labour (Prohibition and Regulation) Act 1986. Any failure to fulfill this requirement shall attract the penal provisions of this contact arising out of the resultant non-execution of work. 7.2 Contractors Labor Regulations: 7.2.1 Working Hours 7.2.1.1 Normally working hours of an employee should not exceed 9 hours a day. The working day shall be so arranged that inclusive of interval for rest, if any, it shall not spread over more than 12 hours on nay day. 7.2.1.2 When a worker is made to work for more than 9 hours on any day or for more than 48 hors in any week he shall be paid over time for the extra hours put in by him. 7.2.1.3 Every worker shall be given a weekly holiday normally on a Sunday, in accordance with the provisions of Minimum Wages (Central) Rules 1960, as amended from time to time, irrespective of whether such worker is governed by the Minimum Wages Act or not. 7.2.1.4 Where the minimum 0wages prescribed by the BSNL, under the Minimum Wages act, are not inclusive of the wages for the weekly day of rest, the worker shall be entitled to rest day wages, at the rate applicable to the next preceding day, provided he has worked under the same contractor for a continuous period of not less than 6 days. 7.2.1.5 Where a contractor is permitted by the Engineer-in-charge to allow a worker to work on a normal weekly holiday, he shall grant a substituted holiday to him for the whole day, on one of the five days, immediately before or after the normal weekly holiday at the overtime rate. 7.2.1.6 The OFC contractor will ensure for timely payment of EPF contribution relating to Employees and Employers share to EPF authorities in respect all the labourers/Staff engaged by the agency. Each claim bill of OFC contractor must accompany the (i) list showing the details of labourers /employees engaged (ii) during of their engagement (iii) the amount of wages paid to such labourers /employees for the duration in question (iv) amount of EPF contribution (both employees contribution) for the duration of engagement in question, paid to the EPF Authorities (V) copies of authenticated documents of payments of such contribution to EPF authorities (vi) a declaration regarding compliance of the conditions of EPF Act 1952. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 41
7.2.2 Display of Notice Regarding Wages etc. The contractor shall, before he commences his work on contract, display and correctly maintain and continue to display and correctly maintain, in a clear and legible conditions inconspicuous places on the work, notices in English and in local Indian languages spoken by the majority of the workers, giving the minimum rates of the wages fixed under Minimum Wages Act, the actual wages being paid, the hours of work for which such wage are earned, wages periods, dates of payment of wages and other relevant information. 7.2.3 Payment of Wages: 7.2.3. The contractor shall fix wage periods in respect of which wages shall be payable. 7.2.3.2 No wage period shall exceed one month.7.2.3.3 The wages of every person employed as contract labour in an establishment or by a contractor, where less than one thousand such persons are employed, shall be paid before the expiry of seventh day and in other cases before the expiry of tenth day after the last day of the wage period in respect of which the wages are payable. 7.2.3.4 Where the employment of any worker is terminated by or on behalf of the contractor, the wages earned by him shall be paid before the expiry of the second working day from the date on which his employment is terminated. 7.2.3.5 All payment of wages shall be made on a working day at the work premises and during the working time and on a date notified in advance and in case the work is completed before the expiry of the wage period, final payment shall be made within 48 hours of the last working day. 7.2.3.6 Wages due to every worker shall be paid to him direct or to other person authorized by him in this behalf. 7.2.3.7 All wages shall be paid in current coin or currency or in both 7.2.3.8 Wages shall be paid without any deductions of any kind except those specified by the Central BSNL by general or special order in this behalf or permissible under the Payment of Wages Act 1956. 7.2.3.9 A notice showing the wages period and the place and time of disbursement of wages in presence of the site Engineer or any other authorized representative of the Engineer-in-charge under acknowledgement. 7.2.3.10 It shall be the duty of the contractor to ensure the disbursement of wages in presence of the site Engineer or any other authorized representative of the Engineer-in-charge who will be required to be present at the place and time of the disbursement of wages by the contractor to workmen. 7.2.3.11 The contractor shall obtain from the site Engineer or any other authorized representative of the Engineer-in-charge, as the case may be, a certificate under his signature at the end of the entries in the "Register of wages" or the "Wages-cum-Muster Roll", as the case may be, in the following form:- "Certified that the amount shown in the column No...... Has been paid to the workman concerned in my presence on ...... at ...... ". 7.2.4 Fines and deductions which may be made from wages 7.2.4.1 The wages of a worker shall be paid to him without any deduction of any kind except the following:- (a) Fines (b) Deductions for absence from duty i.e. from the palace or the places where by the terms of his employment he is required to work. The amount of ...... deduction shall be in proportion to the period for which he was absent. (c) Deduction for damage to or loss of goods expressly entrusted to the employed person for custody, or for loss of money or nay other deductions which he is required to account, where such damage or loss is directly attributable to his neglect or default. (d) Deduction for recovery of advances or for adjustment of over payment of wages, advances granted shall be entered in a register. (e) Any other deductions, which the Central BSNL may from time to time, allow. 7.2.4.2 No fines should be imposed on any worker save in respect of such acts and omissions on his part as have been approved of by the Labour Commissioner. 7.2.4.3 No fines shall be imposed on a worker and no deduction for damages or loss shall be made from his wages until the worker has been given an opportunity of showing cause against such fines or deductions. 7.2.4.4 Every fin shall be deemed to have been imposed on the day of the act or omission in respect of which it was imposed. 7.2.5 Labour records 7.2.5.1 The contractor shall maintain a Register of Persons employed on work on contract in Form XIII of the Contract Labour (R&A) Central Rules 1971. 7.2.5.2 The contractor shall maintain a Muster Roll register in respect of all workmen employed by him on the work under Contract in Form XVI of the CL (R&A) Rules 1971. Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 42
7.2.5.3 The contractor shall maintain Wage Register in respect of all workmen employed by him on the work under contract in Form XVII of the CL (R&A) Rules 1971. 7.2.5.4 Register of accidents -The contractor shall maintain a register of accidents in such form as may be convenient at the work place but the same shall include the following particulars: (a) Full Particulars of the labourers who met with accidents. (b) Rate of wages (c) Sex (d) Age (e) Nature of accident and cause of accident (f) Time and date of accident (g) Date and time when admitted in hospital. (h) Date of discharge from the hospital (i) Period of treatment and result of treatment. (j) Percentage of loss of earning capacity and disability as assessed by Medical officer (k) Claim required to be paid under Workmen's Compensation Act. (l) Date of payment of compensation (m) Amount paid with details of the person to whom the same was paid (n) Authority by whom the compensation was assessed (o) Remarks. 7.2.5.5 The contractor shall maintain a Register of Fines in the Form XII of the CL (R&A) Rules 1971.The contractor shall display in a good condition and in a conspicuous place of work the approved list of acts and omission for which fines can be imposed. 7.2.5.6 The contractor shall maintain a Register of deductions for damage or loss in Form XX of the CL (R&A) Rules 1971. 7.2.5.7 The contractor shall maintain a Register of Advances in Form XXIII of the CL (R&A) Rules 1971. 7.2.5.8 The contractor shall maintain a Register of Overtime in Form XXIII of the CL (R&A) Rules 1971. 7.2.6 Attendance card-cum wage slip 7.2.6.1 The contractor shall issue an Attendance card cum wage slip to each workman employed by him. 7.2.6.2 The card shall be valid for each wage period. 7.2.6.3 The contractor shall mark the attendance of each workman on the card twice each day, once at the commencement of the day and again after the rest interval, before he actually starts work. 7.2.6.4 The card shall remain possession of the worker during the wage period under reference. 7.2.6.5 The contractor shall complete the wage slip portion on the reverse of the card at least a day prior to the disbursement of wages in respect of the wage period under reference. 7.2.6.6 The contractor shall obtain the signature of thumb impression of the worker on the wage slip at the time of disbursement of wages and retain the card with him. 7.2.7 Employment card The contractor shall issue an Employment Card in the form XIV of CL (R&A) Central Rules 1971 to each worker within three days of the employment of the worker. 7.2.8 Service Certificate On termination of employment for any reason whatsoever the contractor shall issue to the workman whose services have been terminated, a Service Certificate in the Form XV of the CL (R&A) Central Rules 1971. 7.2.9 Preservation of labour records The labour records and records of Fines and deductions shall be preserved in original for a period of three years from the date of last entries made in them and shall be made available for inspection by the Engineer-in-charge of Labour Officer or any other officers authorised by the Ministry of Communication in this behalf. 7.3 Power of labour officer to make investigations or inquiry The labour officer or any person authorized by the Central BSNL on their behalf shall have power to make enquiries with a view to ascertaining and enforcing due and proper observance of Fair Wage Clauses and provisions of these Regulations. He shall investigate into any complaint regarding the default made by the contractor in regard to such provision. 7.4 Report of Investigation officer and action thereon The Labour Officer or other persons authorized as aforesaid shall submit a report of result of his Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 43
investigation or inquiry to the Engineer in-charge indicating the extent, if any, to which the default has been committed with a note that necessary deductions from the contractor's bill are made and the wages and other dues be paid to the labourers concerned. The Engineer in-charge shall arrange payments to the labour concerned within45 days from the receipt of the report from the Labour Officer or the authorized officer as the case may be. 7.5 Inspection of Books and Slips The contractor shall allow inspection of all the prescribed labour records to any of his workers or to his agent at a convenient time and place after due notice is received or to the labour Officer or any other person, authorized by the Central BSNL on his behalf. 7.6 Submission of Returns The Contractor shall submit periodical returns as may be specified from time to time. 7.7 Amendments The Central BSNL may from time to time add to or amend the regulations and on any question as to the application/interpretation or effect of those regulations. 8 Insurance:- 8.1 Without limiting any of this other obligations or liabilities, the contractor shall, at his own expense, take and keep comprehensive insurance including third party risk for the plant, machinery, men, materials etc. brought to the site and for all the work during the execution. The contractor shall also take out workmen's compensations insurance as required by law and under take to indemnify and keep indemnified the BSNL from and against all manner of claims and demands and losses and damages and cost (including between attorney and client) charges and expenses that may arise in regard the same or that the BSNL may suffer or incur with respect to and/or incidental to the same. The contractor shall have to furnish originals and/or attested copies as required by the BSNL of the policies of insurance taken within 15 (fifteen) days of being called upon to do so together with all premium receipts and other papers related thereto which the BSNL may require. 9 Compliance with Laws and regulation:- 9.1 During the performance of the works the contractor shall at his own cost and initiative fully comply with all applicable laws of the land and with any and all applicable by-laws rules, regulations and orders and any other provisions having the force of law made or promulgated or deemed to be made or promulgated by the BSNL, BSNL agency or BSNL, municipal board, BSNL of other regulatory or Authorized body or persons and shall provide all certificates of compliance therewith as may be required by such applicable law. By-laws, Rules, regulations, orders and/or provisions. The contractor shall assume full responsibility for the payment of all contributions and pay roll taxes, as to its employees, servants or agents engaged in the performance of the work specified in the contractor documents. If the contractor shall require any assignee or sub-contractor to sham any portion of the work to be performed hereunder may be assigned, sub-leased or sub-contracted to comply with the provisions of the clauses and in this connection the contractor agrees as to undertake to save and hold the BSNL harmless and indemnified form and against any/all penalties, actions, suits losses and damages, claims and demands and costs (inclusive between attorney and client) charges and expenses whatsoever arising out or occasioned, indirectly or directly, by failure of the contractor or any assignee or sub-contractor to make full and proper compliance with the said by-law, Rules, Regulations, Laws and Order and provisions as aforesaid. 10 Tools and Plants The contractor shall provide at his own cost all tools, plants appliances, implements etc. required for proper execution of work. The contractor shall also supply without charge the requisite number of persons with the means and materials necessary for the purpose of setting out work, counting, weighing and assisting the measurements for examination at any time and from time to time. The contractor shall be responsible to make all arrangements, at his own cost for de- watering of trenches/ducts and de-gasification of the ducts before carrying out the work. The contractor shall also be responsible to make arrangements, at his own cost, for water required for carrying of works at sites including curing of CC/RCC woks. Failing his so doing the same may be provided by the Engineer-in-charge at the expense of the contractor and the expenses shall be deducted from any money due to the contractor under this contract or otherwise.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 44
SECTION-6 Part A No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020 Agreement The successful tenderer shall have to execute the following agreement;
The agreement made on this ______day of (month)__(year)______between M/s______Herein after called "The Contractor" (which expression shall unless excluded by or repugnant to the context, include its successors, heir, executors, administrative representative and assignee) of the one part & the President of India here in after referred to as the BSNL, of other part. Whereas the contractor has offered to enter into contract with the said BSNL for the execution of work of trenching & laying underground telephones cable, cable jointing, pillar construction DP fitting and other associated works in Almora on the terms and conditions herein contained and the rates approved by the BSNL (copy of Rates annexed) have been duly accepted and where as the necessary security deposits have been furnished in accordance with the provisions of the tender document and whereas no interest will be claimed on the security deposits. Now these presents witness and it is hereby agreed and declared by and between the parties to these presents as follows: 1 The contractor shall, during the period of this contract that is to say from______to ______or completion of work for Rs.______(In words)______whichever is earlier or until this contract shall be determined by such notice as is hereinafter mentioned, safely carryout, by means of labours employed at his own expenses and by means of tools, implements and equipment etc. to be supplied by him to his labour at his own expenses, all trenching, cable laying, cable jointing, pillar construction, DP fitting and other associated works as described in tender document (annexed to the agreement), when the BSNL or GMTD Almora or any other persons authorized by GMTD Almora in that behalf require. It is understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of service. 2 The NIT (notice inviting tender), Bid document (Qualifying and Financial), letter of intent, approved rates, annexed hereto and such other additional particulars, instructions, drawings, work orders as may be found requisite to be given during execution of the work shall be deemed and taken to be an integral part of the contract and shall also be deemed to be included in the expression "The Agreement" or "The Contract" wherever herein used. 3 The contractor shall also supply the requisite number of workmen with means and materials as well as tools, appliances, machine, implements, vehicles for transportation, cartage etc. required for the proper execution of work within the time prescribed in the work orders. 4 The contractor hereby declares that nobody connected with or in the employment of the BSNL of Telecommunications/DTS is not/shall not ever be admitted as partner in the contract. 5 The contractor shall abide by the terms and conditions, rules, guidelines, construction practices, safety precautions etc. stipulated in the tender document including any correspondence between the contractor and the BSNL having bearing on execution of work and payments or work to be done under the contract. In witness whereof the parties presents have here into set their respective hands and seals the day and year in ………………………………… Above Written: Signed sealed and Delivered by The above named Contractor in The presence of Witness: 1: ……………………………….. 2: ……………………………….. Signed and Delivered on behalf Of BSNL by the Witness: 1: ……………………………….. 2: ……………………………….
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 45
SECTION-6 Part B
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Bid Form
To, The General Manager Telecom District Almora Dear Sir, Having examined the conditions of contract and specifications including addenda no . the receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the work of OF Cable Maintenance Work in conformity with said drawings, conditions of contract and specifications as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid. We undertake, if our Bid is accepted, we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by this Bid for a period of 240 days from the date fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement.
Dated this .. day of (the year)
Signature of Authorized Signatory .
In capacity of .
Duly authorized to sing the bid for and on behalf of .
Witness ..
Address ..
Signature .
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 46
SECTION-6 Part C
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Bidder’s Profile Passport size General: Passport size photograph of the tenderer photograph of the 1. Name of the tenderer/firm ……………………………………….……. Tenderer/ Authorized 2. Name of the person submitting the tender whose Photograph is affixed Signatory Holding. Shri/Smt. ………………………………………………………………. Power of attorney (In case of Proprietary/Partnership firms, the tender has to be signed by Proprietor/Partner only, as the case may be) 3. Address of the firm …………………………………………………………………………………. …………………………………………………………………………………. …………………………………………………………………………………. 4. Telegraphic Address …………………………………………………… 5. Tel No. (with STD code) (O) ………….. (Fax) ……………. (R) …….. 6. Registration & Incoraporation Particulars of the firm: i) Proprietorship ii) Partnership iii) Private Limited iv) Public Limited (Please attach attested copies of documents of registration/incroporation of your Firm with the competent authority as required by business law) 7. Name of Proprietor/Partners/Directors ………………………….……… …………………………………………………………………………….……… 8. Experience certificate regarding successfully execution of work by the tenderer. (An attested copy of the experience certificate may please be enclosed) 9. Tenderer's bank, its address and his current account number . ……………………………………. 10. Permanent Income Tax number, Income Tax Circle … ..
(Please attach a copy of last income tax return) 11. Infrastructural capabilities: a. Capacity of trenching per day (in meters) ...
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 47 b. Capacity of cable laying per day (in meters) .. c. Capacity of pulling OF cable through duct/Pipe per day (in meters) . d. Capacity of engaging mazdoors per day e. Particulars of vehicles available with the tenderer: Type of Vehicle(s) Registration number f. Particulars of other machines possessed by the contractor which can help in trenching pipe laying and OF cable pulling; . . 12 Details of Technical and supervisory Staff: I/We hereby declare that the information furnished above is true and correct Place: Date: Signature of tenderer/Authorized signatory .. Name of tenderer .. Seal of the tenderer 13. Verification of documents and certificates “The bidder will verify the genuineness and correctness of all documents and certificates, including experience / performance certificates, issued either by the bidder or any other firm / associate before submitting them in the bid. The onus of proving genuineness of the submitted document would rest with the bidder. As per requirement of the tender’s conditions, if any document /paper/certificate submitted by the participant bidder is found to be false /fabricated/tempered/manipulated at any stage during bid evaluation or award of contract, then the bid security (EMBG) of the bidder would be fulfilled and the bidder would be disqualified from the tender. Action would also be taken for banning of business dealing with the defaulting firm. In case contract has already awarded to the bidder, them PBG would be forfeited and the contract would be rescind /annulled and BSNL would be at liberty to procure the ordered goods and services from any other source at the risk and cost of the defaulting bidder. Action would also be taken for banning business dealing with the defaulting firm. To obviate any possibility of doubt and dispute and maintain veracity of the documents/ papers / certificates, the documents conforming to eligibility part will be submitted by the participant bidder in a separate cover fully stamped and signed by the authorized signatory alongwith EMBG (bid security) of requisite amount and will be opened at the time of tender opening. The documents/papers to be submitted in a separate cover will be explicitly mentioned in clause-2 (i) of Section – IV. These papers will be signed by the in charge of the tender opening team and the authorized representative of the bidder company and will be kept preserved alongwith the original bid and in case of any dispute this paper will be treated as authentic one”.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 48
SECTION-6 Part D
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
DECLARATIONS REGARDING NO NEAR RELATIONSHIP WITH BSNL EMPLOYEE
______
I ………… …………… …………… …………… …………… …………… ……………. S/o Sri …… ………
……… ……… …………… ……. R/o ………… …………… ……… …… ……… ………… …………
………… ………… ………… ………… ……… ………… hereby certify that none of my relative(s) as defined
in the Bid document is/ are employed in BSN units. In case at any stage it is found that the information given by
me is false/ incorrect, BSNL shall have the absolute right to take any action as deemed fit, without any prior
intimation to me.
Dated this …………….. Day of ……………2020.
Signature: ………………………..
Name in Full: ……………………
Signed as: ………………………..
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 49
SECTION-6 Part E
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
PROFORMA for BID Security/EMD ______
Sub: Bid Security/EMD guarantee.
Whereas M/s …………………………… R/o ……………… ………… ……………………………………… (Hereafter referred to as Bidder) has approached us for giving Bank Guarantee of Rs. ……………………/- (hereafter known as the “B. G. Amount”) valid up to …../……/ 20….. (hereafter known as the “Validity date”) in favour of AO(Cash), BSNL ------(Hereafter referred to as BSNL) for participation in the tender of …………………………………………….. vide tender no. …………………………………. Now at the request of the Bidder, We ……………………………………… Bank …………………………Branch having ………………………………………… ………. .……………………………………. (Address) and Regd. office address as ……… ………...……………………………………………………………………… ……… ……… …………… (Hereinafter called ‘the Bank”) agrees to give this guarantee as hereinafter contained: 1. We the Bank do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the BSNL stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the BSNL by reason of breach by the said bidder(s) of any of terms or conditions contained in the said Agreement or by reason of the bidder (s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the decision of the BSNL in these counts shall be final and binding on the bank. However, our liability under this guarantee shall be restricted to an amount not exceeding the “B. G. Amount”. 2. We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the bidder(s) in any suit or proceeding before any court or tribunal relating thereto our liability under this present being absolute and unequivocal. The Payment so made by us under this bond shall be valid discharge of our liability for payment there under and the bidder(s) shall have no claim against us for making such payment. 3. We the Bank further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till BSNL Certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said bidder(s) and accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing or before the expiry of Validity date from the date hereof, we shall be discharged from all liability under this guarantee thereafter.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 50
4. We the Bank further agree with the BSNL that the BSNL shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said bidder(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the said bidder(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Bidder(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said bidder(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 5. Notwithstanding anything herein contained; a) The liability of the Bank under this guarantee is restricted to the “B. G. Amount” and it will remain in force up to its Validity date specified above. b) The guarantee shall stand completely discharged and all rights of the BSNL under this Guarantee shall be extinguished if no claim or demand is made on us in writing on or before its validity date. 6. In case BSNL demands for any money under this bank guarantee, the same shall be paid through banker’s Cheque in favour of “AO (Cash), BSNL, GMTD, , Almora” payable at , Almora. 7. The Bank guarantees that the below mentioned officer who have signed it on behalf of the Bank have authority to give this guarantee under its delegated power.
Place: ……………………………
Date: ………………………….. (Signature of the Bank Officer) Rubber stamp of the bank Authorized Power of Attorney Number: ………………. Name of the Bank officer: …………………………….. Designation: …………………………………… Complete Postal address of Bank: …………………… ……………………………………………………………… Telephone Numbers …………………………….. Fax numbers …………………………………
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 51
SECTION-6 Part F
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
Letter of Authorization for Attending bid opening
Subject: - Authorization for attending bid opening on ______(date) in the tender of
______
______
Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of
______(bidder) in order of preference given below:
Order of Preference Name Specimen Signature
1
2
Alternate
Representative
Signature of Bidder
Or
Officer authorized to sign the bid document on behalf of the bidder.
1 Maximum of two representatives will be permitted to attend bid opening. In case where it is restricted to
one, first preference will be allowed. Alternate representative will be permitted when regular
representatives are not able to attend.
2 Permission for entry to the hall where bids are opened, may be refused in case authorization as
Prescribed above is not recovered.
Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora Maintenance of SSA OF Cable laid in Almora and Bageshwar SDCA under Almora SSA Page - 52
Section - 7
Bharat Sanchar Nigam Limited (A Govt. of India Enterprises) Office of the General Manager Telecom District, Almora
No. X-1/Plg/GMTD/AMO/Tender/OFC Mtce /Zone-1/2020-21/ Dated 06-05-2020
FINANCIAL BID
Note:- Financial Bid may contain one or more sheet in Excel Format. Bidders are requested to fill all the sheets via online bidding only. Physical copy of financial bid is not required.
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Signature of Bidder AGM (Plg), With Seal O/o GMTD, Almora