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Parish Office CYNGOR CYMUNED Swyddfa’r Plwyf Newbridge Road Heol Pontnewydd Llantrisant LLANTRISANT Llantrisant RCT RCT CF72 8EX COMMUNITY COUNCIL CF72 8EX Tel: 01443 223796 Ffôn: 01443 223796 Fax: 01443 227261 Ffacs: 01443 227261 Email: office@llantrisant -cc.gov.wales Ebost: [email protected] 7 March 2018 Dear Councillor, You are summoned to attend the Monthly Meeting of LLANTRISANT COMMUNITY COUNCIL to be held at Caerlan Hall, Newbridge Road, Llantrisant on TUESDAY the 13 March 2018 at 6.30pm, for the purpose of transacting the following business. Yours sincerely, Miss C Craven CLERK AGENDA 1 To receive apologies for absence 2 To receive Disclosures for Personal Interest from Members in accordance with the Code of Conduct. Members are requested to declare any personal and/or prejudicial interests that they may have in matters to be considered at this meeting in accordance with the Local Authorities Code of Conduct Order (Wales) Order 2008. 3 To receive Councillor Louisa Mills-Phillips’ letter of resignation. Appendix 1 page 4 4 Minutes To confirm and sign the minutes of the Monthly Meeting held on the 13 February 2018. Appendix 2 page 5 -10 5 Action Table To note the Clerks report on actions from the meeting on the 13 February 2018. Appendix 3 page 11-12 6 Finance i) To confirm the income and expenditure accounts for February 2018. Appendix 4 p13-17 ii) To receive and adopt the accounts for payment for March 2018. Appendix 4a page 18 iii) A copy of the recently published Wales Audit Office Financial Management and Governance in Local Councils 2016-17 can be found by following this link http://www.audit.wales/publication/financial-management-and-governance-local- councils-201617 7 Planning To consider planning applications received since the last meeting. Appendix 5 page 19 8 Members Reports i) To note the Youth Consultation Meeting Report. Appendix 6 page 20 ii) To receive feedback of the Community Litter Pick held on the 10 March in Beddau. 1 iii) To receive the Community Fridges Report. Appendix 6a page 21 9 Clerks and Responsible Finance Officers Reports i) To note the Footbridge and step repairs on Path 198 Report. Appendix 7 page 22-24 ii) To note the Refurbished Play Park Area in Southgate Report. Appendix 7a page 25 iii) To note the date of the annual site inspection Tuesday 20 March from 2pm. for all four Allotments. iv) To consider the information gathered from Consultations and make an informed decision on the renewal of the contract of Community Bus Service Route 47. Appendix 7b page 26 - 29 v) To consider the current provision of daffodil displays and decide if any further planting is required for 2018 and beyond vi) To receive the Petty Cash Account for the Office Report Appendix 7c page 30 vii) To receive the Valuation of the Councils Assets Report. Appendix 7d page 31 viii) To receive the General Data Protection Regulation Report. Appendix 7e page32-48 ix) To receive the CCTV and Alarms Systems at Council Premises. Appendix 7f page 49-50 1 Correspondence 0 i) To note the Welsh Governments Memorandum on the commitment to end burial and cremation fees for children. Appendix 8 page 51-53 ii) To nominate a representative to attend the My Community My Council Engagement event on the 15 March 2018. Appendix 8a page 54 iii) To receive the Guidance on Clustering Report written by the Vale of Glamorgan Council and One Voice Wales. Appendix 8b page 55-64 iv) To receive the letter from Welsh Government on Cluster Funding Available in 2018/19. Appendix 8c page 65-69 v) To consider the Local Democracy and Boundary Commission for Wales’ Guidance for Principal Councils on the Review of Communities. Appendix 8d page 70-89 vi) To note the One Voice Wales Innovative Awards Ceremony 2018. Appendix 8e page 90 vii) To note the RCTCBC letter (21/2/18) referring to the application under the Safe Routes in Communities initiative. Appendix 8f page 91 viii) To consider Kidney Wales request to organise a Walk for Life event. Appendix 8gp92 ix) To consider the request from a member of Pontyclun Guides for financial assistance to attend an event in Malta. Appendix 8h page 93 x) In response to the Independent Review Panel’s 2018 Annual Report To agree (a) The process by which remuneration payments to Members are made for Determination 44, 48,49,50,51,52 and 53; (b) Nominated up to five Members for Determinations 46. Appendix 8i page 94-106 xi) To receive the RCTCBC notice of its Proposal to Create a New 3 – 19 ‘All Through’ School at the Garth Olwg Campus. Appendix 8j page 107-108 xii) To nominate a representative to attend the Planning Aid Wales training th session on the 14 March from 6.00-9.15 pm at Pontyclun. Appendix 8k page 109 xiii) To consider a response to the Older People’s Commissioner for Wales Ageing Well in Wales Questionnaire. Closing date 16 March. Appendix 8l page 110-112 xiv) To consider a response to the Nation Assembly of Wales draft Autism (Wales) Bill. Closing date 17 April 2018 Appendix 8m page 113-122 xv) To consider nominating Y Bwthyn, Macmillan Specialist Care Unit, as one of the Councils charities for 2018/19. Appendix 8n page 123-124 xvi) To consider a request for a dog mess bin made at DanyGraig Heights. App 8op125 2 xvii) To consider a response to RCTCBC’s Public Consultation on its Draft Supplementary Planning Guidance - Houses in Multiple Occupation. Closing date 23 March 2018. Appendix 8p page 126-127 Follow link to relevant documents https://www.rctcbc.gov.uk/EN/Resident/PlanningandBuildingControl/LocalDevelopmentPl ans/RelatedDocuments/HMOConsultation/DraftSupplementaryPlanningGuidanceHouses inMultipleOccupation.pdf https://www.rctcbc.gov.uk/EN/Resident/PlanningandBuildingControl/LocalDevelop mentPlans/RelatedDocuments/HMOConsultation/RepresentationForm.PDF 1 Staffing 1 To receive an update for the Staffing Committee and confirm any recommendations 1 Health & Safety 2 To receive an update on any Health and Safety issues since the last meeting. The next meeting of Llantrisant Community Council will be held on Tuesday 10 April 2017 at 6.30pm, Caerlan Hall. 3 (2018)69 Appendix 2 Minutes for the Monthly Meeting of Llantrisant Community Council held at Llys y Cwm, Beddau on 13 February at 6.30pm Present: D Nicholas (Chair) J Barton A Crutcher B Farr R Hunt A Matheson S Trask K Williams Also present: Clerk - Catherine Craven. PC Ryan Carter, PCSO Claire Griffiths, Scott Badman and Gareth Bishop. 1. Apologies Apologies were received from Cllrs. A Moss, S Powell and V Nicholas. Members noted the apologies. Absent: Cllrs. L Mills-Phillips and J Woodington The Council welcomed its new Tynant Ward Member; Mal Davies. The matter of the method in which Members give their apologies was raised. Clerk advised its Standing Orders do not make any reference to this matter. The 2017 Good Councillors Guide advises ‘ You should contact the clerk with an apology and explanation’ This helps the scheduled meeting is in quorum. However, as the office closes at 1.30pm Members can also sent apologies via another Member. There is no statutory guidance on how Members can give their apologies. Resolved: that Members should contact (i) the Clerk with an apology and explanation in the first instance; (ii) can also ask another Member to give an apology and explanation on their behalf. 2. Declarations of Interest No declarations of interest were received in line with the code of conduct. With the agreement of Council the Chair brought forward item 8c Codgers Corner The Clerk reported on a visit made to the office by PC Mike Perry and Emma Jayne Davies, the divisions Crime Reduction Tactical Officer. Local Ward Members would welcome the opportunity to discuss the matters raised in the report. The Chair welcomed the local Police Officer and PCSO’s to the meeting. Anti-social behaviour continues to be a problem in the area. Local Police Officer and Beat Officer, Ryan Carter, told the Council that the perception of crimes does not tally with the reported and actual incidents. There are many ways in which reports can be made; dial 101, Facebook and e-mail or using the PCSO direct contact numbers. Local Ward Members have been attending PACT meetings to discuss matters arising. Resolved: to continue all efforts in (i) monitor the area and (ii) local Ward Members attend PACT meetings. 3. Minutes . To confirm the January Monthly Meeting on the 9 January 2018 as a true record. Resolved: that the minutes of the Monthly Meeting on the 9 January 2018 were confirmed and signed by the Chair as a true record. 4 Action Table a) To note the Clerks report on actions from previous meetings. ACTION mm63 Community Consultation on Bus Service 47 Two dates booked in February - Thursday 22 at Gwaun Ruppera Care Home Llantrisant Signature:……………………….. Date:………………. (2018)70 Appendix 2 and Friday 23 at Fanheulog, Talbot Green. Resolved: that all Members are invited and encouraged to attend the Community Consultation Events. ACTION mm61 One Voice Wales Meetings Councillor Allan Matheson gave verbal feedback from the meetings he and the Chair attended. The Clerk will circulate the draft One Voice Wales minutes once received for Members to peruse. Resolved: the verbal report was noted. b) To receive the reply from RCTCBC relating to the Consultation of Gartholwg School. Resolved: that the Council will await the outcome of the Cabinet meeting following the consultation. Chair left the meeting (7.30pm) due to family illness, and the Vice Chair took over. 5 Finance a. To confirm the income & expenditure accounts for January 2018.

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